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www.modestogov.com
MINUTES
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Room 2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, October 23, 2023 at 4:00 PM
Roll Call: Present: Member Bavaro, Vice-Chair Escutia-Braaton, and Chair Wright
Absent: None
Also Present: Member Ricci (arrived 4:10 p.m.)
PUBLIC COMMENTS IN PERSON
None.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEM 2-5 (Escutia-Braaton/Bavaro; 3/0)
CONSENT
Removed from Consent
Consent
1. Consider an Agreement with Citibot, Inc., for Professional Services and Software Subscription for a term of three years for a total amount not to exceed $116,080 and forwarding to Council for approval. (Funding Source: Information Technology Fund) Motion recommending the Sole Source Agreement with Citibot, Inc. for Professional Services and Software Subscription for a term of three years in the amount of $111,150 plus a 10% contingency in year one of $4,880 for a total amount not to exceed $116,080 and forwarding to Council for approval.
IT; James Dotson, 209-571-5508, [email protected] ACTION: (Bavaro/Escutia-Baaton; 3/0) Motion recommending the Sole Source Agreement with Citibot, Inc. for Professional Services and Software Subscription for a term of three years in the amount of $111,150 plus a 10% contingency in year one of - 2 -
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$4,880 for a total amount not to exceed $116,080 and forwarding to Council for approval.
Consent
2. Consider an Engineering Services Agreement with Carollo Engineers, Inc. of Walnut Creek, CA, for the River Trunk Realignment – Pump Station Project, in an amount not to exceed $2,750,742 and forwarding to Council for approval. (Funding Source:
Wastewater Fund)
Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the River Trunk Realignment – Pump Station Project in the amount of $2,500,674, plus $250,068 in additional services, if needed, for a total amount not to exceed $2,750,742 and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the River Trunk Realignment – Pump Station Project in the amount of $2,500,674, plus $250,068 in additional services, if needed, for a total amount not to exceed $2,750,742 and forwarding to Council for approval.
Consent
3. Consider an Engineering Services Agreement with Carollo Engineers, Inc. of Walnut Creek, CA, for the River Trunk Rehabilitation Phase 1 Project, in an amount not to exceed $935,000 and forwarding to Council for approval. (Funding Source:
Wastewater Fund)
Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the River Trunk Rehabilitation Phase 1 Project in the amount of $850,000, plus $85,000 in additional services, if needed, for a total amount not to exceed $935,000 and forwarding to Council for approval.
Motion recommending amending the Fiscal Year 2023-24 Capital Improvement Program Budget in the amount of $5,260,000 to be transferred into the Project from Wastewater Reserves to fund the River Trunk Rehabilitation Phase 1 Project and authorizing the City Manager, or his designee, to implement the provisions of this resolution and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the River Trunk Rehabilitation Phase 1 Project in the amount of $850,000, plus $85,000 in additional services, if needed, for a total amount not to exceed $935,000 and forwarding to Council for approval.
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ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending amending the Fiscal Year 2023-24 Capital Improvement Program Budget in the amount of $5,260,000 to be transferred into the Project from Wastewater Reserves to fund the River Trunk Rehabilitation Phase 1 Project and authorizing the City Manager, or his designee, to implement the provisions of this resolution and forwarding to Council for approval.
Consent
4. Consider an Engineering Services Agreement with West Yost Associates, Davis, CA, for the Chicago-Paradise Area Strengthen and Replace Water Mains Project, in an amount not to exceed $1,134,933 and forwarding to Council for approval. (Funding Source: Water Fund)
Motion recommending an Engineering Services Agreement with West Yost Associates, of Davis, CA, for the Chicago-Paradise Area Strengthen and Replace Water Mains Project in the amount of $1,031,757, plus $103,176 in additional services, if needed, for a total amount not to exceed $1,134,933 and forwarding to Council for approval.
Motion recommending the Fiscal Year 2023-24 Capital Improvement Program Budget in the amount of $12,815,417 to be transferred into the Project form Water Fund Reserves to fund the Chicago-Paradise Area Strengthen and Replace Water Mains Project and authorizing the City Manager, or his designee, to implement the provisions of this resolution and forwarding to Council for approval.
UTILITIES; Edgar Vargas, 209-577-5424, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Engineering Services Agreement with West Yost Associates, of Davis, CA, for the Chicago-Paradise Area Strengthen and Replace Water Mains Project in the amount of $1,031,757, plus $103,176 in additional services, if needed, for a total amount not to exceed $1,134,933 and forwarding to Council for approval.
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Fiscal Year 2023-24 Capital Improvement Program Budget in the amount of $12,815,417 to be transferred into the Project form Water Fund Reserves to fund the Chicago-Paradise Area Strengthen and Replace Water Mains Project and authorizing the City Manager, or his designee, to implement the provisions of this resolution and forwarding to Council for approval.
Consent
5. Consider an Agreement with Todd Groundwater, Alameda, CA, for the Groundwater Sustainability Plan Update and Annual Reporting for Water Years 2023-2028 for a total amount not to exceed $1,994,601 on behalf of the Stanislaus and Tuolumne Rivers Groundwater Basin Association – Groundwater Sustainability Agency and the associated Equitable Project Cost Sharing and Reimbursement Agreement, and forwarding to Council for approval. (Funding Source: Water Fund) Motion recommending an Agreement with Todd Groundwater, of Alameda, CA for the Groundwater Sustainability Plan Update and Annual Reporting, in the - 4 -
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amount of $1,813,273, plus $181,328 in additional services, if needed, for a total amount not to exceed $1,994,601 and forwarding to Council for approval. Motion recommending the Stanislaus and Tuolumne Rivers Groundwater Basin Association – Groundwater Sustainability Agency Equitable Project Cost Sharing and Reimbursement Agreement and forwarding to Council for approval.
Motion recommending amending the Fiscal Year 2023/24 Multi-Year Budget in the amount of $2,174,601 to be transferred into the Project from Water Fund Reserves and authorizing the City Manager, or his designee, to implement the provision of the resolution and forwarding to Council for approval.
UTILITIES; Jim Alves, 209-571-5557, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Agreement with Todd Groundwater, of Alameda, CA for the Groundwater Sustainability Plan Update and Annual Reporting, in the amount of $1,813,273, plus $181,328 in additional services, if needed, for a total amount not to exceed $1,994,601 and forwarding to Council for approval.
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Stanislaus and Tuolumne Rivers Groundwater Basin Association – Groundwater Sustainability Agency Equitable Project Cost Sharing and Reimbursement Agreement and forwarding to Council for approval.
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending amending the Fiscal Year 2023/24 Multi-Year Budget in the amount of $2,174,601 to be transferred into the Project from Water Fund Reserves and authorizing the City Manager, or his designee, to implement the provision of the resolution and forwarding to Council for approval.
NEW BUSINESS
6. Consider amending the Annual Commercial Cannabis Permit Fee by establishing two types of commercial cannabis permit fees for City approved businesses and forwarding to Council for approval. (Funding Source: General Fund) Motion recommending an Amendment to the Annual Commercial Cannabis Permit Fee by establishing two types of commercial cannabis permit fees for City approved businesses for an Operational Annual Commercial Cannabis Permit Fee with an annual cost of $18,732 and Non-operational Annual Commercial Cannabis Permit Fee with an annual cost of $5,742 and forwarding to Council for approval.
Motion recommending an updating of the Annual Commercial Cannabis Permit Fee billing cycle to align with the Annual Permit issuance and expiration date from a calendar year to fiscal year and forwarding to Council for approval. Motion recommending the creation of a new Fund to track overall cost of providing the cannabis program; and forwarding to Council for approval.
FINANCE DEPARTMENT; Gina Brown, 209-577-5381, [email protected] - 5 -
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ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Amendment to the Annual Commercial Cannabis Permit Fee by establishing two types of commercial cannabis permit fees for City approved businesses for an Operational Annual Commercial Cannabis Permit Fee with an annual cost of $18,732 and Non-operational Annual Commercial Cannabis Permit Fee with an amended annual cost of $4,307 and forwarding to Council for approval.
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an updating of the Annual Commercial Cannabis Permit Fee billing cycle to align with the Annual Permit issuance and expiration date from a calendar year to fiscal year and forwarding to Council for approval.
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the creation of a new Fund to track overall cost of providing the cannabis program; and forwarding to Council for approval.
7. Consider an Agreement with SpryPoint Services, Inc., Charlottetown, P.E. for Utility Billing, Receivables and Cashiering Softwares for a total amount not to exceed $2,391,960 over two (2) years and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending an Agreement with SpryPoint Services, Inc., Charlottetown, P.E., by utilizing the Competitive Bid Process with the City of Aurora, for Utility Billing, Receivables and Cashiering Software for a one (1) year Agreement with (1) one-year Renewal Option, for an estimated annual amount of $423,960 and a total amount not to exceed $2,391,960 over two (2) years and forwarding to Council for approval.
FINANCE DEPARTMENT; Jeni Martin, 209-571-5892, [email protected] ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion recommending an Agreement with SpryPoint Services, Inc., Charlottetown, P.E., by utilizing the Competitive Bid Process with the City of Aurora, for Utility Billing, Receivables and Cashiering Software for a one (1) year Agreement with (1) one-year Renewal Option, for an estimated annual amount of $423,960 and a total amount not to exceed $2,391,960 over two (2) years and forwarding to Council for approval.
ADJOURNMENT
This meeting adjourned at 4:40 p.m.
Attest: _________________________
Andrea Cook, Deputy City Clerk