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www.modestogov.com
MINUTES
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, January 29, 2024 at 4:00 PM
Roll Call: Present: Member Wright, Vice-Chair Escutia-Braaton and Chair Bavaro
Absent: None
Also Present: Member Ricci
PUBLIC COMMENTS IN PERSON
None.
SUBMITTING COMMENTS BY E-MAIL
None.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEM 1-2, 4-6 (Wright/Escutia-Braaton; 3/0)
CONSENT
Consent
1. Consider the recommended budget adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending the budget adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] - 2 -
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ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the budget adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.
Consent
2. Consider the Agreement for Online Public Auction Services to The Public Group doing business as (dba) Public Surplus, Provo, Utah, for a total amount not to exceed $150,000 over five years and forwarding to Council for approval. (Funding Source:
Fleet Replacement Fund)
Motion recommending the Agreement for Online Public Auction Services to The Public Group (dba) Public Surplus, Provo, Utah, by utilizing the Competitive Bidding Process from Sourcewell for a two-year Agreement with three one-year extension options, for an annual estimated amount $30,000 and a total amount not to exceed $150,000 over five years; and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the Agreement for Online Public Auction Services to The Public Group (dba) Public Surplus, Provo, Utah, by utilizing the Competitive Bidding Process from Sourcewell for a two-year Agreement with three one-year extension options, for an annual estimated amount $30,000 and a total amount not to exceed $150,000 over five years; and forwarding to Council for approval.
Removed from Consent
Consent
3. Consider approving an Agreement for Bottled Water Delivery Services for Citywide locations to Blue Triton DBA ReadyRefresh Livermore, CA and DS Services of America Inc. DBA Primo Water North America, Manteca, CA for a total amount not to exceed $600,000 over five years and forwarding to Council for approval. (Funding Source: Building Services, Compost, Surface Transportation, General Fund, Forestry, Parking, Solid Waste, Wastewater and Water Funds)
Motion recommending the Award of Bid and Agreement for Bottled Water Delivery Services to Blue Triton DBA ReadyRefresh Livermore, CA, and DS Services of America Inc. DBA Primo Water North America, Manteca, CA for a two year Agreement with three one-year extension options, for a first year amount estimated not to exceed $200,000 and an annual estimated amount of $100,000 thereafter, and a total amount not to exceed $600,000 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the Award of Bid and Agreement for Bottled Water Delivery Services to Blue Triton DBA ReadyRefresh Livermore, CA, and DS Services of America Inc. DBA Primo Water North America, Manteca, CA for a two year Agreement with three one-year extension options, for a first year amount estimated not to exceed $200,000 and an annual estimated amount of - 3 -
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$100,000 thereafter, and a total amount not to exceed $600,000 over five years and forwarding to Council for approval.
Consent
4. Consider Master and Purchasing Agreements with Office Depot, Boca Raton, FL, Staples Contract and Commercial Inc., Boston, MA, and Warden’s Office, Modesto, CA for the purchase of office supplies and furniture for a total amount not to exceed $2,000,000 over five years and forwarding to Council for approval. (Funding Source:
Various Funds)
Motion recommending the Agreements for the purchase of office supplies and furniture to Office Depot, Boca Raton, by utilizing the Competitive Bidding Process from OMNIA Partners, Staples Contract and Commercial Inc. Boston, MA, by utilizing the Competitive Bidding Process from Sourcewell and with Haworth Inc., Holland, MI under the authorized reseller Warden’s Office, Modesto, CA, by utilizing the Competitive Bidding Process from OMNIA Partners for a two-year Agreement with three one-year extension options, for a combined annual estimated amount of $400,000 and a total amount not to exceed $2,000,000 over five years; authorizing the Director of Finance, or her designee to adjust the financial amounts between the three providers without exceeding the overall amount for five years, and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the Agreements for the purchase of office supplies and furniture to Office Depot, Boca Raton, by utilizing the Competitive Bidding Process from OMNIA Partners, Staples Contract and Commercial Inc. Boston, MA, by utilizing the Competitive Bidding Process from Sourcewell and with Haworth Inc., Holland, MI under the authorized reseller Warden’s Office, Modesto, CA, by utilizing the Competitive Bidding Process from OMNIA Partners for a two-year Agreement with three one-year extension options, for a combined annual estimated amount of $400,000 and a total amount not to exceed $2,000,000 over five years; authorizing the Director of Finance, or her designee to adjust the financial amounts between the three providers without exceeding the overall amount for five years, and forwarding to Council for approval.
Consent
5. Consider the submittal of application(s) to the California Department of Resources Recycling and Recovery for all Waste Tire Enforcement Grants, and forwarding to Council for approval. (Funding Source: Solid Waste Fund) Motion recommending the submittal of application(s) to the California Department of Resources Recycling and Recovery (CalRecycle) for Waste Tire Enforcement Grants, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] - 4 -
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ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the submittal of application(s) to the California Department of Resources Recycling and Recovery (CalRecycle) for Waste Tire Enforcement Grants, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
Consent
6. Consider the submission of a Grant Application to the Federal Emergency Management Agency’s Building Resilient Infrastructure and Communities Program and forwarding to Council for approval. (Funding Source: Wastewater Grants Fund) Motion recommending the submission of a Building Resilient Infrastructure and Communities (BRIC) Program Grant Application to the Federal Emergency Management Agency (FEMA) to fund the Flood Risk Reduction Feasibility Study Scoping Project, the submission of a Prepare California Program Grant Application to the California Office of Emergency Services (Cal OES) to offset the Federal local match requirement, authorizing the City Manager, or his designee to enter into the associated Grant Agreements and execute all related documents and forwarding to Council for approval.
UTILITIES; Miguel Alvarez, 209-577-5348, [email protected] ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the submission of a Building Resilient Infrastructure and Communities (BRIC) Program Grant Application to the Federal Emergency Management Agency (FEMA) to fund the Flood Risk Reduction Feasibility Study Scoping Project, the submission of a Prepare California Program Grant Application to the California Office of Emergency Services (Cal OES) to offset the Federal local match requirement, authorizing the City Manager, or his designee to enter into the associated Grant Agreements and execute all related documents and forwarding to Council for approval.
UNFINISHED BUSINESS
7. Consider the extension of Pilot Agreement for the Multifamily Dwelling Bulky Item Pick Up Program for an additional thirty-three months, with a pilot expiration date of December 31, 2026 and forwarding to Council for approval. (Funding Source: America Rescue Plan Act)
Motion recommending the Pilot Extension for the Multifamily Dwelling Bulky Item Pick Up Program for an additional thirty-three months, with a pilot expiration date of December 31, 2026 and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the Pilot Extension for the Multifamily Dwelling Bulky Item Pick Up Program for an additional thirty-three months, with a pilot expiration date of December 31, 2026 and forwarding to Council for approval.
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NEW BUSINESS
8. Consider the recommended allocation of the FY 2022-23 General Fund Carryover Reserves to the following categories in the following amounts: $2,000,000 to remain as unassigned reserves, $4,255,846 to the Emergency Reserves, $2,300,000 to the Pension Trust, $2,300,000 to Deferred Maintenance, and $2,300,000 to the Innovation Fund; and forwarding the recommendation to Council for approval. (Funding Source: General Fund)
Motion recommending allocation of the FY 2022-23 General Fund Carryover Reserves to the following categories in the following amounts: $2,000,000 to remain as unassigned reserves, $4,255,846 to the Emergency Reserves, $2,300,000 to the Pension Trust, $2,300,000 to Deferred Maintenance, and $2,300,000 to the Innovation Fund; and forwarding the recommendation to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] ACTION: (Escutia-Braaton/Wright; 3/0) Motion recommending allocation of the FY 2022-23 General Fund Carryover Reserves to the following categories in the following amounts: $2,000,000 to remain as unassigned reserves, $4,255,846 to the Emergency Reserves, $2,300,000 to the Pension Trust, $2,300,000 to Deferred Maintenance, and $2,300,000 to the Innovation Fund; and forwarding the recommendation to Council for approval.
9. Consider Agreements with Tripepi Smith, Irvine, CA, Serotonin Creative Consultancy, Modesto, CA, and 3foldCommunications, Sacramento, CA, for Public Relations and Marketing Services for a total amount not to exceed $1,400,000 over five years and forwarding to Council for approval. (Funding Source: General Fund, Measure H Funds, and Various Department Funds)
Motion recommending the Award of Proposals and Agreements for Public Relations and Marketing Services to Tripepi Smith, Irvine, CA, Serotonin Creative Consultancy, Modesto, CA and 3fold Communications, Sacramento, CA for a two year agreement with three one-year extension options for a combined annual estimated amount of $280,000 and a total combined amount not to exceed $1,400,000 over five years and forwarding for Council approval.
CITY MANAGER; Forrest Ebbs, 209-577-9149, [email protected] ACTION: (Escutia-Braaton/Wright; 3/0) Motion recommending the Award of Proposals and Agreements for Public Relations and Marketing Services to Tripepi Smith, Irvine, CA, Serotonin Creative Consultancy, Modesto, CA and 3fold Communications, Sacramento, CA for a two year agreement with three one-year extension options for a combined annual estimated amount of $280,000 and a total combined amount not to exceed $1,400,000 over five years and forwarding for Council approval.
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ADJOURNMENT
This meeting adjourned at 5:01 p.m.
Attest: _________________________
Diane Nayares-Perez, City Clerk