DISCUSSION:
To increase efficiency, minimize disruption, and ensure both City and County projects are completed on time and compatible during construction, the City and County have agreed to collaborate on the design and construction efforts in the Parklawn and Bret Harte neighborhoods. This collaboration includes partnering with the County’s design engineer for the preparation of construction documents. The final bid documents will include both the County’s infrastructure improvements and the City’s water system improvements.
Entering into an MOU to collaborate with the County on the South Modesto Area Strengthen & Replace Water Mains Project will allow the City to avoid the lengthy process of hiring an outside engineering consultant for the design of the City’s water system improvements. The MOU will stipulate the roles and responsibilities of each party for the design and construction of the project, along with the reimbursement requirements of costs associated with the amendment to the County’s current Engineering Services Agreement with Michael Baker International and their sub-consultant Carollo Engineers to expand the scope of work to include the City’s the water system improvements.
With the City’s oversight, the County will finalize construction documents for both County and City improvements and advertise the Project for public bid in the Summer of 2024. The County will administer the Construction Contract with Construction Inspection Services provided by the City for all water system improvements.
FISCAL IMPACT:
Expenses associated with this effort will be housed in the following Capital Improvement Program Project:
101512 - S. Modesto Areas S&R WMs – Ph 1
ANTICIPATED PROJECT EXPENDITURES
Engineering Services Agreement $753,920
Additional Services $75,392
Construction $10,000,000
Contingency $1,000,000
Subtotal – MOU Related Expenses $11,829,312
Engineering/Design/Administration - City Staff $200,000 Construction Administration - City Staff $1,000,000
City Construction Forces $50,000
Total $13,079,312
CEQA/NEPA REQUIREMENTS:
The City will be responsible for preparing the necessary documentation for the project to gain environmental clearance.
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Finance Committee, February 26, 2024
Memorandum of Understanding between City of Modesto and Stanislaus County South Modesto Area Strengthen & Replace Water Mains Project
RECOMMENDED COMMITTEE ACTION:
Staff Recommendations:
Motion recommending a Memorandum of Understanding with Stanislaus County for the South Modesto Area Strengthen & Replace Water Mains Project, in an amount not to exceed $11,829,312 and forwarding to Council for approval.
Motion recommending an Amendment to the Fiscal Year 2023-24 Capital Improvement Program Budget in the amount of $11,829,312 to be transferred into the Project from Water Reserves to fund the South Modesto Area Strengthen & Replace Water Mains Project and forwarding to Council for approval.
Approved by:
William Wong, Director of Utilities
Joseph P. Lopez, City Manager
Attachments:
1. Memorandum of Understanding & Exhibits
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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MODESTO AND
THE COUNTY OF STANISLAUS REGARDING REIMBURSEMENT OF COSTS
RELATED TO SOUTH MODESTO AREA WATER STRENGTHEN & REPLACE
WATER MAINS PROJECT
This MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into _____________, 2024 (the “Effective Date”) between the County of Stanislaus (hereinafter referred to as “County”) and the City of Modesto (hereinafter referred to as “City”).
WHEREAS, Stanislaus County has received funding though the American Rescue Plan Act of 2021 (ARPA) that will be used to deliver projects that improve infrastructure with respect to health and safety; and
WHEREAS, the City and County are collaborating regarding improvements to the infrastructure in the Area 10 – Bret Harte and Area 24 – Parklawn Communities (Bret Harte/Parklawn Communities) (“Improvement Project”); and WHEREAS, the County has retained a professional engineering firm, MICHAEL BAKER INTERNATIONAL (the “Consultant”), to provide design services related to the Improvement Project; and
WHEREAS, the City desires to design and construct certain related improvements to the City’s water system infrastructure (the “City Project”) as part of and within the same limits of the Improvement Project; and
WHEREAS, in order to increase efficiency, minimize disruption and ensure the City Project and Improvement Project are compatible, the City desires to have the Consultant provide design engineering services for the City Project before and during construction thereof; and
WHEREAS, the County and City wish to enter into this Memorandum of Understanding (MOU) to clearly identify the roles and responsibilities of each party as they relate to professional services to be provided by the Consultant, including payment of all costs incurred.
NOW THEREFORE, the County and City agree as follows:
ARTICLE I
PARTY RESPONSIBILITIES
1. The above Recitals are made a part of this Agreement as if they were set forth herein.
2. The County has enter into a professional services agreement with the Consultant for the delivery of specified engineering services for the Improvement Project, which shall also include the City Project. The scope of work for the City Project is attached hereto as Exhibit A and incorporated herein.
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Memorandum of Understanding
2 3. County, City and Consultant agree that Consultant shall retain Carollo Engineers, Inc. (the “City’s Engineer”) as a subconsultant to provide the design services for the City Project. The parties agree that City’s Engineer:
a. In providing opinions of schedules and quantity and/or quality estimates for the City Project, City’s Engineer has no control over time or quality of performance of third parties; quality, type, management, or direction of operating personnel; the incoming water quality and/or quantity; the way the City’s plant(s) and/or associated processes are operated and/or maintained; and other economic and operational factors that may materially affect the ultimate project elements, including, but not limited to, schedule. Therefore, City’s Engineer makes no warranty that the City’s actual schedules and/or quantities or quality realized will not vary from City’s Engineer’s opinions, analyses, projections, or estimates. As to cost estimates related to the City Project, notwithstanding the language in Consultant’s contract with the County, City’s Engineer’s redesign efforts are specifically limited to: 1) reduction of main sizes, 2) changes in materials, or 3) the elimination of segments of pipe or valves/appurtenances. City’s Engineer shall not be required to redesign at no cost in the event of alignment changes. b. City’s Engineer is not responsible for damage or delay in performance caused by event beyond the reasonable control of City’s Engineer. In the event City’s Engineer’s services are suspended, delayed or interrupted for the convenience of the City or delays occur beyond the reasonable control of City’s Engineer, an equitable adjustment in City’s Engineer’s time of performance and cost of City’s Engineer’s personnel and subcontractors may be made.
4. The City will be responsible for the cost of the Consultant’s engineering services for the City Project as specified in Exhibit B, attached hereto, and incorporated herein.
The City will also reimburse the County for County staff time and/or County consultant time related to coordination and review time for the City Project design documents, along with any construction administration efforts related to the construction of the City water facility. The maximum amount payable by the City under this MOU shall not exceed ___________Dollars ($________).
5. The County will provide all invoices received from the Consultant with costs payable by the City to be reviewed by the City and for approval. The City shall pay the County for all undisputed invoices within thirty (30) days. The County shall be responsible for paying all invoices from the Consultant in accordance with the terms and conditions of the agreement between the County and Consultant.
6. The County agrees to direct the Consultant to stop all work related to the City Project if requested by the City in its sole discretion.
7. Both the County and City shall adhere to applicable federal and state laws, regulations, and guidelines.
8. Scope of Work. The Parties agree that the construction of the Project improvements will conform to the plans and specifications approved by the County and the City. County will be the official Engineering Manager for this project. However, the Parties will jointly inspect the construction of the Project.
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Memorandum of Understanding
3 9. County’s Responsibilities. Upon completion of final design, the County will advertise the Project, conduct bid opening, award construction contract, and manage construction of project improvements.
10. City’s Responsibilities. City will inspect the Project’s water system improvements during construction for conformance with the plans and specifications and for conformance with City standards. The scope of City’s services consists of:
a. During the design phase, the City will review Project plans and specifications for the water system improvements. The City shall facilitate Project’s design by ensuring the proposed City water improvements do not conflict with proposed County project improvements. City will prepare and process all CEQA related documents for environmental clearance of the water line related improvements. b. Construction Inspection: City and County shall jointly inspect the construction of project improvements. City’s inspections will focus on the construction of the Water System and associated facilities.
c. Construction Costs: The County will administer the construction contract. The County will provide all water system related bid item invoices to the City for payment. The City shall pay all undisputed invoices within (30) days. Both the County and the City will be required to approve all water related contract change orders. d. In no instance shall the City’s water improvements delay the County improvements and cause loss of American Rescue Plan Act (ARPA) funding to the County. If the subconsultant does not perform or is delayed in preparing the water line design, the County will move forward with the delivery of the ARPA related improvements as to ensure no loss of funding to the County. Additionally, the County has the right to end the construction contract at any point if the water related improvements are delaying the completion of the construction phase and ARPA funding is at risk. e. The City will plan and coordinate with private landowners for all onsite water related improvements.
ARTICLE II
GENERAL PROVISIONS
1. This MOU, including attachments, shall form the entire agreement and understanding between County and City. Except as provided in Article VII hereof, no other written or verbal statements, shall be binding upon the parties or construed as modifying this MOU in any way.
2. The governing law of this MOU shall be the law of the State of California. The parties agree that the County is the sole proper venue for the litigation of any and all disputes arising out of or relating to this MOU.
3. Communications to the County shall be directed to:
David Leamon
Director
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Memorandum of Understanding
4 Department of Public Works
1716 Morgan Road
Modesto, CA 95358
Communications to the City shall be directed to:
Will Wong
Director of Utilities
City of Modesto
1010 Tenth Street, Suite 4600
Modesto, CA 95353
ARTICLE III
TERM
The term of this MOU shall be from the Effective Date until all work to be conducted by the Consultant related to the City Project has been conducted and all costs incurred paid.
ARTICLE IV
INDEPENDENT CONTRACTOR STATUS
This MOU is by and between two independent parties and is not intended to and shall not be construed to create the relationship of employer, employee, partnership, agent, servant, or joint venture with City or any persons employed by City including subcontractors or employees thereof. The City and County shall control the manner and means of accomplishing the performance of the MOU.
ARTICLE VI
INDEMNIFICATION
Neither party, nor any of its officers or employees, shall be responsible for any damage or liability occurring by reason of any act or failure to act by the other party under or in connection with any work delegated to that party under this MOU. The parties further agree, pursuant to Governmental Code Section 895.4, that each party shall fully indemnify and hold harmless the other party and its agents, officers, employees, and contractors from and against all claims, damages, losses, judgments, liabilities, expenses and other costs, including litigation costs and attorney fees, arising out of, resulting from, or in connection with any work delegated to or action taken or omitted to be taken by such party under this MOU.
ARTICLE VII
MODIFICATIONS
Specific activities outlined in this MOU may be modified in keeping with established Program regulations and guidelines by written consent of all parties involved.
ARTICLE VIII
DISPUTES
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Memorandum of Understanding
5 The parties may pursue their respective remedies at law or equity for any claim, controversy, or dispute relating to this MOU.
ARTICLE IX
NON-ASSIGNMENT
Neither party shall assign, transfer, or further subcontract this MOU, in whole or in part, without prior written approval of the other.
ARTICLE X
SEVERABILITY AND SURVIVAL
If any of the provisions herein are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this MOU will be construed as valid, legal, and enforceable in all other respects.
ARTICLE XI
TERMINATION
1. Each party retains the right to terminate this MOU without cause upon thirty (30) days advance notice to the other. Each party retains the right to terminate this MOU due to a breach of the MOU by the other party, after providing notice and a reasonable opportunity to cure to the breaching party.
2. After termination, the City shall remain responsible for the payment of any outstanding cost share for work already performed by County staff and the Consultant for the benefit of the City.
ARTICLE XII
ENTIRE DOCUMENT
This MOU represents the entire agreement between the parties and supersedes all prior agreements and understandings.
[ signatures appear on following page]
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Memorandum of Understanding
6 IN WITNESS WHEREOF, the parties have caused this MOU to be executed by their duly authorized representatives, as follows:
COUNTY OF STANISLAUS CITY OF MODESTO
A political subdivision of the
State of California
By: _____________________________ By: _____________________________ Jody Hayes Joseph Lopez
Chief Executive Officer City Manager
ATTEST: ATTEST:
By: _____________________________ By: _____________________________ Elizabeth King Diane Nayares-Perez
Clerk of the Board of Supervisors City Clerk
Of the County of Stanislaus,
State of California
APPROVED AS TO CONTENT: APPROVED AS TO CONTENT:
Department of Public Works Utilities Department
By: _____________________________ By: ____________________________ David Leamon, Director William Wong, Director
APPROVED AS TO FORM: APPROVED AS TO FORM:
Thomas Boze
County Counsel
By: _____________________________ By: ____________________________ Donya Nunes Jose M. Sanchez
Assistant County Counsel City Attorney
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December ,
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pw://Carollo\Documents\Client\CA\Modesto\_Proposals\On-Call Water 2023 S Modesto Area Water Mains Replace\Docs\202312 SouthModestoS&R_SOW_r3 STANISLAUS COUNTY URBAN POCKETS AREA 10 & 24
CAROLLO ENGINEERS, INC.
SCOPE OF SERVICES
PROJECT INTRODUCTION
This scope of services is to define Carollo Engineer’s, Inc. (CONSULTANT) scope, schedule, and budget for furnishing engineering design services for water main improvements under the Stanislaus County (County) Urban Pockets Area 10 & 24 project (Project). CONSULTANT’s portion of the Project generally includes replacement of approximately 42,500 linear feet (LF) of potable water mains in County Area 10 (Bret Harte) and Area 24 (Parklawn) neighborhoods. The potable water distribution systems in these neighborhoods are owned by the City of Modesto (City) and will be replaced in accordance with City Standard Specifications and Details (City Standards).
Michael Baker International is the PRIME CONSULTANT for the Project and is under direct contract with the County (OWNER). CONSULTANT will subcontract with the PRIME CONSULTANT for design and preparation of construction documents for the subject water main replacements.
The Project areas are shown on Exhibit A. The scope of service descriptions provided below are generally common between each project area. Specific levels of effort for each project area are shown on Exhibit C.
CONSULTANT'S SERVICES
CONSULTANT will perform the following services:
Task 1: Project Management
Task 2: Design and Construction Documents
Task 3: Permitting and Reporting
Task 4: Environmental Clearance
Task 5: Engineering Services During Construction
TASK 1 – PROJECT MANAGEMENT
Task 1.1 Project Monitoring and Administration
This task includes project management and communication with PRIME CONSULTANT, County, and City staff as required for efficient project completion. CONSULTANT will prepare monthly project status reports which will be submitted along with the monthly invoices. Project status report will include a description of work completed in reporting period, percent complete to date by task and subtask, schedule and budget status, deliverable status, and key decisions and action items.
Task 1.2 Project Meetings
This scope of services includes a project kickoff meeting, 60% design review meeting, and bi-weekly conference calls with the PRIME CONSULTANT. Following each meeting, CONSULTANT will update a detailed tracking log for all key decisions and action items relative to the water main replacement portion of the project.
Task 1.3 Public Outreach
This task includes attendance by the CONSULTANT’s Project Manager or Principal-in-Charge at three public outreach meetings and coordination with the PRIME CONSULTANT’s public outreach team to incorporate water system technical elements into outreach materials.
EXHIBIT A
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pw://Carollo\Documents\Client\CA\Modesto\_Proposals\On-Call Water 2023 S Modesto Area Water Mains Replace\Docs\202312 SouthModestoS&R_SOW_r3 Task 1 Deliverables
Monthly project status reports and schedule updates.
Decision item, action item, and comment log updates.
Task 1 Assumptions
10-month design duration.
The project will proceed as a single design contract, though delineation of work between project areas will be indicated on monthly invoices and progress reports.
Task 1 Meetings
Kickoff meeting (in-person).
60% design review meeting (in-person).
Three public outreach meetings (in-person).
20 bi-weekly teleconference progress meetings (via MS Teams or similar platform).
TASK 2 – DESIGN AND CONSTRUCTION DOCUMENTS
Task 2.1 Coordination with Survey and Potholing Contractors This task includes coordination with surveying and utility potholing contractors as required to obtain supplemental topographic survey and utility location data. CONSULTANT will assist PRIME CONSULTANT with identification of supplemental survey extents and utilities to be potholed.
CONSULTANT will indicate locations, depths, and other relevant data from potholing operations on the water system improvements plan sheets.
Task 2.2 60% Design Submittal
CONSULTANT will prepare a 60% design submittal for water system improvements consisting of plans, technical specifications, and quantities/unit costs of water system components for cost estimate preparation. Separate plan sets will be prepared for each project area (Bret Harte and Parklawn).
A draft 60% design submittal will be submitted to the PRIME CONSULTANT approximately five weeks ahead of the scheduled County submittal. CONSULTANT will incorporate comments received from the PRIME CONSULTANT into the final 60% submittal to be incorporated into the PRIME CONSULTANT’s submittal to the County.
Task 2.3 100% Design Submittal
Following the 60% design review meeting and receipt of all comments from the PRIME CONSULTANT, County, and City, the CONSULTANT will prepare a draft 100% design submittal, including updated water system quantities/unit costs, for PRIME CONSULTANT and City review.
CONSULTANT will incorporate comments received from the PRIME CONSULTANT into the final 100% submittal.
Task 2.4 Bid Set Submittal
Following the of all comments from the PRIME CONSULTANT, County, and City, the CONSULTANT will prepare a Bid Set design submittal, including updated water system quantities/unit costs.
CONSULTANT will incorporate comments received from the PRIME CONSULTANT into the Bid Set submittal and provide written responses to comments.
EXHIBIT A
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pw://Carollo\Documents\Client\CA\Modesto\_Proposals\On-Call Water 2023 S Modesto Area Water Mains Replace\Docs\202312 SouthModestoS&R_SOW_r3 Task 2 Deliverables
Draft 60% plans, technical specifications, and water system quantities/unit costs. 60% plans, technical specifications, and water system quantities/unit costs.
Written responses to 60% comments provided by the City/County.
Draft 100% plans, specifications, and water system quantities/unit costs. 100% plans, specifications, and water system quantities/unit costs.
Written responses to 100% comments provided by the City/County.
Bid Set (sealed) plans, specifications, and final water system quantities/unit costs.
Task 2 Assumptions
Survey and potholing contractors will enter into a direct agreement with the PRIME CONSULTANT. No subconsultants will be contracted with CONSULTANT.
PRIME CONSULTANT will incorporate topographic survey data into existing CAD background maps for CONSULTANT use.
All water main improvements will be designed in accordance with City Standards.
Supplemental technical specifications will be prepared by CONSULTANT for elements of the water system improvements not included in City Standards.
Preparation and review of front end specifications is excluded from this scope of services.
Preliminary design reports and other technical memoranda are excluded from this scope of services.
Plans will be prepared in format matching the Utility Plan “UT” sheets provided from the PRIME CONSULTANT’s 30% design submittal (see Exhibit B).
Plan sheets will be prepared at 20’ design scale. Profile drawings are excluded from this scope of services.
New water mains will be designed to be offset from existing water mains; existing mains will be abandoned in place following commissioning of new mains.
Information for water service relocations will be provided in tabular format for inclusion in the specifications.
Cathodic protection design is excluded from this scope of services.
Hydraulic modeling is excluded from this scope of services.
Trenchless crossings under irrigation canals will not be required.
PRIME CONSULTANT is responsible for all utility research and coordination efforts.
PRIME CONSULTANT will furnish all geotechnical information required for design; geotechnical services are excluded from this scope of services.
All deliverables will be provided in electronic PDF format.
PRIME CONSULTANT will incorporate the CONSULTANT’s plans and specifications into its deliverables to the County.
PRIME CONSULTANT will prepare all cost estimates; CONSULTANT will provide estimated quantities for water system improvements for use in preparation of the PRIME CONSULTANT’s construction cost estimate.
TASK 3 – PERMITTING AND REPORTING
This task includes engineering effort to support permitting and reporting efforts for the Project.
Coordination with the City, County, and local irrigation district staff are assumed under this task.
Task 3 Assumptions
Up to 24 hours of CONSULTANT time are assumed under this task to support PRIME CONSULTANT permitting efforts.
Permitting and reporting effort is assumed to be equally divided between project areas.
All CEQA and related environmental permitting efforts will be led by a third-party subconsultant.
EXHIBIT A
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pw://Carollo\Documents\Client\CA\Modesto\_Proposals\On-Call Water 2023 S Modesto Area Water Mains Replace\Docs\202312 SouthModestoS&R_SOW_r3 TASK 4 – FIELD INVESTIGATIONS
This task includes field investigations to confirm water service points of connection for the Project.
CONSULTANT will visually confirm the approximate location and size of front-yard hose bibbs for water service relocation. Backyard water service reconnections will be required where front-yard hose bibbs are not present, are not conveniently located for front-yard water service relocation, or are less than 3/4-inch diameter, or if the residence has an on-site water softener or other treatment system.
Task 4 Assumptions
Up to 96 hours of consultant time are assumed under this task.
City staff will initiate contact with homeowner’s to obtain right of entry for CONSULTANT to access the property and confirm location and approximate size of front-yard hose bibbs.
Backyard entry is excluded from this scope of services.
City staff will assist with homeowner contact to confirm presence of on-site water softeners or other treatment systems.
Field investigation effort is assumed to be equally divided between project areas.
TASK 5 – ENGINEERING SERVICES DURING CONSTRUCTION
Task 5.1 Bid Period Services
CONSULTANT’s Project Manager or Project Engineer will attend the pre-bid conference for Area 10 (Bret Harte) and Area 24 (Parklawn) as scheduled by the PRIME CONSULTANT and note any questions for later response by addendum. CONSULTANT will prepare responses for addenda and submit to PRIME CONSULTANT.
Task 5.2 Prepare Conformed Documents
CONSULTANT will prepare conformed documents for each project area to incorporate changes issued by addenda under Task 5.1.
Task 5.3 Attend Pre-Construction Conference
CONSULTANT’s Project Manager or Project Engineer will attend the pre-construction conference as scheduled by the PRIME CONSULTANT for each project area.
Task 5.4 Engineer Site Visits and Progress Meetings
CONSULTANT‘s Project Manager or Project Engineer will attend up to four in-person site visits and progress meetings during construction for each project area. CONSULTANT staff will attend an additional 10 progress meetings for each project area via conference call.
Task 5.5 Respond to RFIs
CONSULTANT will respond to requests for information (RFIs) related to the water system submitted by the contractor to the PRIME CONSULTANT or Construction Manager. Responses will be submitted in writing and delivered to the PRIME CONSULTANT via email. Review of 20 RFIs for each project area are assumed under this task.
Task 5.6 Shop Drawing Submittal Review
CONSULTANT will review shop drawing submittals related to the water system for compliance with project plans and specifications. Responses will be submitted in writing and delivered to the PRIME CONSULTANT via email. Review of 20 submittals for each project area are assumed under this task.
EXHIBIT A
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pw://Carollo\Documents\Client\CA\Modesto\_Proposals\On-Call Water 2023 S Modesto Area Water Mains Replace\Docs\202312 SouthModestoS&R_SOW_r3 Task 5.7 Change Order Review
CONSULTANT will review proposed change orders related to the water system and assist the PRIME CONSULTANT in response preparation. If required, supplemental drawings and specifications will be prepared for the change order response. Up to two change orders for each project area are assumed under this task.
Task 5.8 Final Acceptance Walk
CONSULTANT’s Project Manager or Project Engineer will attend a final acceptance job walk as scheduled by the PRIME CONSULTANT for each project area and note any final items required for project completion.
Task 5.9 Prepare Record Drawings
CONSULTANT will prepare record drawings for each project area incorporating redline comments provided by the PRIME CONSULTANT or Construction Manager.
Task 5 Assumptions
Up to two addenda for each project area are assumed under this task.
PRIME CONSULTANT will receive questions from bidders and provide to CONSULTANT for response.
PRIME CONSULTANT will distribute addenda to prospective bidders.
The total duration of construction will be 14 months (concurrent construction of both project areas).
Attendance at up to four on-site construction progress meetings for each project area.
Responses to up to 20 RFIs and 20 shop drawing submittals for each project area.
Responses to up to four design clarifications or change orders for each project area.
CONSULTANT’s responsibility under this scope of services is related to components of work unique to the water system only (piping, valves, fittings, hydrants, etc.); components of work not unique to the water system (earthwork, aggregates, asphalt, concrete, etc.) are the responsibility of the PRIME CONSULTANT or its other designated subconsultants.
TIME OF PERFORMANCE
CONSULTANT will perform the scope of services over an assumed 10-month design duration with the following anticipated milestones:
Submit draft 60% submittal to PRIME CONSULTANT: 8 weeks from Notice to Proceed.
Receive PRIME CONSULTANT comments on draft 60% submittal: 1 week from draft 60% submittal.
Submit 60% submittal to PRIME CONSULTANT: 4 weeks from receipt of draft 60% submittal comments.
Attend 60% design review meeting: March 2024 (TBD).
Submit draft 100% submittal to PRIME CONSULTANT: 8 weeks from 60% design review meeting.
Receive PRIME CONSULTANT comments on draft 100% submittal: 1 week from draft 90% submittal.
Submit 100% submittal to PRIME CONSULTANT: 6 weeks from receipt of draft 90% comments.
Submit sealed Bid Set documents to PRIME CONSULTANT: 2 weeks from receipt of final comments.
Engineering services during construction will be completed by 12/31/2025.
EXHIBIT A
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pw://Carollo\Documents\Client\CA\Modesto\_Proposals\On-Call Water 2023 S Modesto Area Water Mains Replace\Docs\202312 SouthModestoS&R_SOW_r3 The foregoing milestones are based on CONSULTANT’s current understanding of the Project and planned project schedule. Actual submittal dates are subject to revision based on receipt of comments, supplemental survey data, potholing data, or additional requested information.
PAYMENT
Payment to the CONSULTANT for services performed under this Agreement shall be based on the attached fee proposal (Exhibit C) on a time and materials basis. The not-to-exceed cost limit of the CONSULTANT’s services shall be $753,920.
Task Bret Harte Parklawn Total
Task 1 - Project Management $26,640 $26,640 $53,280
Task 2 - Design and Construction Documents $236,144 $211,508 $447,652 Task 3 - Permitting and Reporting $3,376 $3,376 $6,752
Task 4 - Field Investigations $13,504 $13,504 $27,008
Task 5 - Engineering Services During Construction $109,614 $109,614 $219,228 Total $389,278 $364,642 $753,920
PROJECT ASSUMPTIONS
The enclosed fee proposal is based on the loaded rates provided to the PRIME CONSULTANT through 2026. In the event the project extends beyond 2026, CONSULTANT reserves the right to provide escalated rates.
CONSULTANT shall be entitled to use and reasonably rely upon information provided by PRIME CONSULTANT or OWNER in performing CONSULTANT’s services.
Any reuse of completed documents or use of partially completed documents without written verification or concurrence by CONSULTANT for the specific purpose intended will be at PRIME CONSULTANT or OWNER’s sole risk and without liability or legal exposure to CONSULTANT.
CONSULTANT makes no warranty that PRIME CONSULTANT or OWNER’s actual project costs, financial aspects, economic feasibility, schedules, and/or quantities or quality realized will not vary from CONSULTANT's opinions, analyses, projections, or estimates.
CONSULTANT is not responsible for damage or delay in performance caused by events beyond the reasonable control of CONSULTANT. In the event CONSULTANT's services are suspended, delayed or interrupted for the convenience of City or delays occur beyond the reasonable control of CONSULTANT, an equitable adjustment in CONSULTANT's time of performance and cost of CONSULTANT's personnel and subcontractors may be made.
Additionally, CONSULTANT shall not be responsible for acts and decisions of third parties, including governmental agencies, other than CONSULTANT’s subconsultants, that impact project completion and/or success.
EXHIBIT A
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C-00 OVERALL PLAN
KEY PLAN
SCALE: 1"=125'-0" 0 125' 250' UNDERGROUND FACILITIES SHOWN WERE LOCATED BASED ON INFORMATION PROVIDED BY UTILITY COMPANIES AND BY MEASURING SURFACE FEATURES. NO ATTEMPT WAS MADE TO LOCATE OTHER UNDERGROUND FACILITIES THAT WERE NOT READILY APPARENT FROM A VISUAL INSPECTION OF SURFACE FEATURES. CONTRACTOR SHALL VERIFY ACTUAL DEPTH AND LOCATION OF ALL EXISTING UTILITIES PRIOR TO CONSTRUCTION. CALL "UNDERGROUND SERVICE ALERT" (U.S.A.), (TOLL FREE 800-642-2444) PRIOR TO TRENCHING, GRADING, EXCAVATION, DRILLING, PIPE PUSHING, PLANTING TREES, DIGGING POST HOLES FOR FENCES, ETC. (U.S.A.) WILL SUPPLY INFORMATION OR LOCATE AND MARK ANY UNDERGROUND FACI LITIES. CONTRACTOR MUST HAVE AN ACTIVE TICKET FOR THE ENTIRE DURATION OF EXCAVATION. SOUTH MODESTO AREA STRENGTHEN & REPLACE WATER MAINS (PARKLAWN) MODESTO, CA 95358 HL 6/07/23
SHEET NO.
VAULT NO.
JOB NO. REV DATE DESCRIPTION BY
DRAWN BY:
CHECKED BY:
RECORD DRAWING BY:
101512
##D-##### UTILITIES DEPARTMENT P.O. BOX 642 1010 10th STREET MODESTO, CA 95353 p:(209) 577-5462
DATE:
DATE:
DATE:
NOT FOR CONSTRUCTION - - - -
10,240 LF PROPOSED 8" WATER MAINS
1,760 LF PROPOSED 10" WATER MAINS
12,630 LF EXISTING TO BE ABANDONED
APPROXIMATE QUANTITIES
LEGEND
E HATCH RD
ALLEY
ATLANTIC DR
ALLEY
ALLEY
DOVER AVE
WATSON AVE
ALLEY
PARKLAWN AVE
MORGAN RD
ALLEY
ALLEY
ALLEY
ALLEY
ATLANTIC DR
DOVER AVE
WATSON AVE
PARKLAWN AVE CHURCH LN CHURCH LN MIDWAY AVE MIDWAY AVE
ALLEY
ATLANTIC DR
ALLEY
DOVER AVE
S 7TH ST
NELSON WAY
EX.4"W EX.4"W
10"W 10"W
10"W
EX.4"W
EX.10"W
8"W 8"W
8"W 8"W
8"W 8"W
8"W 8"W 8"W
8"W 8"W 8"W8"W 8"W 8"W
8"W
8"W 8"W
EX.4"W
EX.4"W
EX.4"W EX.4"W
EX.4"W
EX.4"W
EX.4"W
EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W
EX.4"W
EX.4"W EX.4"W
EX.12"W
EX.12"W
EX.12"W EX.12"W EX.12"W
EX.12"W
EX.12"W
EX.12"W
EX.12"W
EX.12"W
EX.6"W
EX.6"W
ALLEY
EX.12"W
PROJECT AREA
EXHIBIT A - PROJECT AREA MAP PARKLAWN (COUNTY AREA 24)
EXHIBIT A
#6..
- 885 -
C-01 OVERALL PLAN
KEY PLAN
SCALE: 1"=150'-0"
0 150' 300'
UNDERGROUND FACILITIES SHO
WN WERE LOCATED
BASED
ON INFORM
ATION PROVIDED BY UTILITY CO
MPANIES AND BY MEASURING SURFACE FEATURES. NO
ATTEMPT
W
AS
M
ADE TO LOCATE
OTHER UNDERGROUND FACILITIES THAT WERE NOT READILY
APPARENT FROM A VISUAL INSPECTION OF SURFACE
FEATURES. CONTRACTOR SHALL VERIFY ACTUAL DEPTH
AND LOCATION OF ALL EXISTING UTILITIES PRIOR TO
CONSTRUCTION. CALL "UNDERGROUND SERVICE ALERT"(U.S.A.), (TOLL FREE 800-642-2444) PRIOR TO TRENCHING, GRADING, EXCAVATION, DRILLING, PIPE PUSHING, PLANTING TREES, DIGGING POST HOLES FOR FENCES, ETC. (U.S.A.) WILL SUPPLY INFORM
ATION OR LOCATE AND
M
ARK
ANY UNDERGROUND FACI LITIES. CONTRACTOR MUST HAVE AN ACTIVE TICKET FOR THE ENTIRE DURATION OF EXCAVATION. SOUTH MODESTO AREA STRENGTHEN & REPLACE WATER MAINS (BRET HARTE) MODESTO, CA 95358 HL 08/08/23
SHEET NO.
VAULT NO.
JOB NO. REV DATE DESCRIPTION BY
DRAWN BY:
CHECKED BY:
RECORD DRAWING BY:
101512
##D-##### UTILITIES DEPARTMENT P.O. BOX 642 1010 10th STREET MODESTO, CA 95353 p:(209) 577-5462
DATE:
DATE:
DATE:
NOT FOR
CONSTRUCTION
- -
- -
LEGEND
30,500 LF PROPOSED 8" WATER MAINS
40,300 LF EXISTING TO BE ABANDONED
APPROXIMATE QUANTITIES 8"W
8"W 8"W 8"W 8"W
8"W 8"W
8"W 8"W 8"W8"W
8"W
8"W 8"W8"W
8"W 8"W
8"W
8"W
8"W 8"W8"W8"W8"W 8"W8"W
8"W
8"W 8"W8"W8"W8"W8"W8"W8"W 8"W8"W8"W8"W8"W
8"W
8"W
8"W 8"W
EX.10"W EX.6"W EX.10"WEX.10"W EX.10"W EX.6"W
EX.6"W EX.10"W
EX.16"W EX.16"W
EX.6"W
EX.6"W
EX.8"W EX.4"W
EX.6"W EX.6"W
EX.6"W
EX.6"W EX.8"W EX.4"W
EX.8"W
EX.6"W EX.6"W EX.6"W EX.6"W EX.6"W
EX.6"W
EX.6"W
EX.6"W EX.6"W
EX.10"W
EX.10"W EX.10"W EX.10"W
EX.10"W
EX.10"W EX.10"W
EX.10"W
EX.10"W
EX.16"W EX.16"W
EX.16"W EX.16"W EX.10"W
EX.10"W EX.4"W EX.4"W EX.4"W
EX.10"W EX.8"W
EX.8"W EX.18"W EX.18"W EX.18"W EX.18"W EX.10"W EX.10"W EX.10"W EX.6"W EX.6"W EX.6"W EX.8"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.4"W EX.16"W EX.16"W EX.10"W EX.10"W EX.10"W EX.12"W EX.6"W EX.6"W EX.6"W EX.6"W
EX.6"W
EX.6"W EX.4"W EX.10"W EX.10"W
EX.6"W
W HATCH RD
EL DORADO AVE
DALLAS CT
MID IRR. CANAL
MID IRR. CANAL MID IRR. CANAL
ALPINE AVE
VERMOUTH AVE MOSELLE CT GRENACHE CT
GRENACHE AVE
W HATCH RD
AMADOR AVE ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY ALLEY
AMADOR AVE LAS VEGAS ST DALLAS ST PORTLAND AVE SEATTLE ST SPOKANE ST EUREKA ST CROWS LANDING RD LAS VEGAS ST DALLAS ST OLYMPIA ST DENVER ST SEATTLE ST SPOKANE ST EUREKA ST CROWS LANDING RD
BUTTE AVE BUTTE AVE
COLUSA AVE
GLENN AVE
GLENN AVE
PROJECT AREA
BORE UNDER
MID IRR. CANAL
BORE UNDER
MID IRR. CANAL
BRET HARTE (COUNTY AREA 10) INDICATES REPLACEMENT OF
WATER MAIN NOT REQUIRED
INDICATES REPLACEMENT OF
WATER MAIN TO BE COMPLETED
UNDER SEPARATE CITY PROJECT
EXHIBIT A
#6..
- 886 -
701 705
700
704
704
701 703
700 704 PARCEL A 33 PM 96, S.C.R. PARKLAWN PARK 14 S 55, S.C.R. 31 S 06, S.C.R.
30 S 31, S.C.R.
27 S 12, S.C.R.
PARCEL APARCEL B
46 PM 83, S.C.R.
35 S 92, S.C.R. 701 705 709 713 717 721 725 801 803 805 809 813 817 821 825 700 704 708 712 716 720 724 726 800 804 808 812 816 820 824 701 703 709 713 717 721 725 827 801 805 809 813 817 821 825 700 704 708 712 716 720 724 728 800 804 808 812 816 1601 701 705 709 713 717 721 725 729 801 805 809 813 817 821 825 1520 704 708 710 712 722 726 728 802 804 808 812 816 820 824 1316 705 709 713 717 721 725 729 733 801 809 813 817 821 825 700 712 712 716 720 724 728 804 806 812 816 824 908 912 920 924 1021 1561 1016 1020 1022 901 905 909 913 917 921 925 929 1001 1005 1009 1013 1017 901 905 909 913 917 1001 1005 1629 900 904 908 912 916 922 924 928 1000 1004 1008 1012 800 900 904 908 912 916 920 924 928 1000 1004 1012 1560 905 909 913 917 921 925 929 1001 1005 1009 1013 1017 1520 904 908 912 916 920 924 928 1000 1004 1008 1012 1597 1024 1021 1025 901 905 909 913 917 921 925 929 1001 1007 1009 1013 1017 1029 1004 1709 916 1000 1717
1025 1712 1708 1740
1702
1628
1624
1620
1600
1558
1513
1536
1517
1718 1708 1704 1700 1644 1640 1636 1632
1716 1712 1708 1704 1700 1660 1656 1648 1644 1640 1636
1717 1713 1709 1705 1701 1641
1637 1629
1645 1641 1637 1633 1631 1621
1625 1621 1611
1617 1613 1609 1605 1601 1537 1533 1529 1525 1521 1517
1624 1617
1601
1551
1549
1545 1537 1533 1531 1525
1604 1608
1612 1616 1620 1624 1628 1630
1632 1628 1624 1620 1612 1608 1604 1532 1528 1524 1520 1516 1512 1508 1504 1717 1713 1709 1705 1701
MATCHLINE STA 13+25.00
SEE ABOVE RIGHT
MATCHLINE STA 17+75.00 SEE SHEET 36 MATCHLINE STA 22+25.00 SEE ABOVE RIGHT MATCHLINE STA 13+25.00 SEE BELOW LEFT MATCHLINE STA 17+75.00 SEE SHEET 37 MATCHLINE STA 22+25.00 SEE BELOW LEFT MATCHLINE STA 13+00.00
SEE ABOVE RIGHT
MATCHLINE STA 17+50.00 SEE SHEET 26 MATCHLINE STA 21+75.00 SEE ABOVE RIGHT MATCHLINE STA 13+00.00 SEE BELOW LEFT MATCHLINE STA 17+50.00 SEE SHEET 27 MATCHLINE STA 21+75.00 SEE BELOW LEFT MATCHLINE STA 14+00.00
SEE ABOVE RIGHT
MATCHLINE STA 18+50.00
SEE SHEET 28
MATCHLINE STA 23+00.00
SEE ABOVE RIGHT
MATCHLINE STA 14+00.00
SEE BELOW LEFT
MATCHLINE STA 18+50.00
SEE SHEET 29
MATCHLINE STA 23+00.00
SEE BELOW LEFT
MATCHLINE STA 14+00.00
SEE ABOVE RIGHT
MATCHLINE STA 18+50.00
SEE SHEET 30
MATCHLINE STA 22+75.00
SEE ABOVE RIGHT
MATCHLINE STA 14+00.00
SEE BELOW LEFT
MATCHLINE STA 18+50.00
SEE SHEET 31
MATCHLINE STA 22+75.00
SEE BELOW LEFT
MATCHLINE STA 13+25.00
SEE ABOVE RIGHT
MATCHLINE STA 17+75.00
SEE SHEET 32
MATCHLINE STA 22+25.00
SEE ABOVE RIGHT
MATCHLINE STA 13+25.00
SEE BELOW LEFT
MATCHLINE STA 17+75.00
SEE SHEET 33
MATCHLINE STA 22+25.00
SEE BELOW LEFT
MATCHLINE STA 13+25.00
SEE ABOVE RIGHT
MATCHLINE STA 17+75.00
SEE SHEET 34
MATCHLINE STA 22+00.00
SEE ABOVE RIGHT
MATCHLINE STA 13+25.00
SEE BELOW LEFT
MATCHLINE STA 17+75.00
SEE SHEET 35
MATCHLINE STA 22+00.00
SEE BELOW LEFT
STANISLAUS COUNTY
STANISLAUS COUNTY, CALIFORNIA
NOT FOR CONSTRUCTION LEGEND 0 10 20 40 SCALE: 1" = 20' NOTES: POTHOLE TABLE PEARSON AVE PEARSON AVE
PARKLAWN AVE
WATSON AVE
DOVER AVE KEY MAP MATCHLINE STA=19+30.00 SEE SHEET 5 MATCHLINE STA=24+01.50 SEE SHEET 6 MATCHLINE STA=14+50.00 SEE SHEET 4 SEE SHEET 5 MATCHLINE STA=19+30.00 SEE SHEET 6 MATCHLINE STA=24+01.50 SEE SHEET ??? DOVER AVE WATSON AVE
PEARSON AVE
CHURCH LN ATLANTIC DR PARKLAWN AVE
PEARSON AVE UTILITY PLAN
URBAN POCKETS & COMMUNITIES INFRASTRUCUTRE
IMPROVEMENT AREA 24 - PARKLAWN 26 60 UT-01 EXHIBIT B - REFERENCE PLANWATER MAIN IMPROVEMENT SHEETS WILL INCLUDE TWO 1"=20' SCALE PLANS PER SHEET (NO PROFILES) WATER MAIN IMPROVEMENT SHEETS WILL USE SAME KEY MAPS AS THE UTLIITY SHEETS WATER MAIN IMPROVEMENT SHEETS WILL BE LABELED "W-01", "W-02", ETC.
EXHIBIT A
#6..
- 887 -
Task Task Description
Project
Professional
Project
Professional Professional Professional
1 Project Management
1.1 Project Monitoring and Administration 4 - 10 - - - - 14 $ 3,908 $ 3,908
1.2 Project Meetings 14 - 28 - - - - 42 $ 11,816 $ 11,816
1.3 Public Outreach 16 - 12 8 - - 4 40 $ 10,916 $ 10,916 TASK 1 TOTAL 34 - 50 8 - - 4 96 $ 26,640 $ 26,640
2 Design and Construction Documents (Bret Harte)
2.1 Coordination with Survey and Potholing Contractors - - 2 8 - - - 10 $ 2,660 $ 2,660
2.2 60% Design Submittal 4 16 72 148 192 40 28 500 119,908 $ $ 119,908
2.3 100% Design Submittal 4 16 48 100 156 36 16 376 $ 89,988 $ 89,988
2.4 Bid Set Submittal 4 8 8 32 8 40 4 104 $ 23,588 $ 23,588 TASK 2 TOTAL 12 40 130 288 356 116 48 990 236,144 $ $ 236,144 3 Permitting and Reporting
3.1 Permitting Coordination with City Staff 4 - 8 - - - - 12 $ 3,376 $ 3,376 TASK 3 TOTAL 4 - 8 - - - - 12 $ 3,376 $ 3,376
4 Field Investigations
4.1 Water Service Field Investigations 16 - 32 - - - - 48 $ 13,504 $ 13,504 TASK 4 TOTAL 16 - 32 - - - - 48 $ 13,504 $ 13,504
5 Engineering Services During Construction
5.1 Bid Period Services 2 - 8 8 2 8 4 32 $ 7,296 $ 7,296
5.2 Prepare Conformed Documents - - - 4 8 32 2 46 $ 8,614 $ 8,614
5.3 Attend Pre-Construction Conference 1 - 4 4 - - - 9 $ 2,440 $ 2,440
5.4 Engineer Site Visits and Progress Meetings - - 42 42 - - - 84 $ 22,344 $ 22,344
5.5 Respond to RFIs - 6 20 60 - - - 86 $ 23,152 $ 23,152
5.6 Shop Drawing Submittal Review - 6 10 40 - - - 56 $ 15,172 $ 15,172
5.7 Change Order Review 8 4 16 24 4 12 4 72 $ 17,936 $ 17,936
5.8 Fnal Acceptance Walk 2 - 6 - - - - 8 $ 2,220 $ 2,220
5.9 Prepare Record Drawings - - 4 8 8 32 - 52 $ 10,440 $ 10,440 TASK 2 TOTAL 13 16 110 190 22 84 10 445 109,614 $ $ 109,614 Total (Bret Harte Area) 79 56 330 486 378 200 62 1,591 389,278 $ $ 389,278 Notes:
(1) Rates are based on submitted loaded rates as park of the Urban Pockets Proposal to Michael Baker International.
Quality
Assurance
Project
Manager
Project
Engineer
STANISLAUS COUNTY
URBAN POCKETS AREA 10 & 24 - WATER MAIN REPLACEMENTS
FEE PROPOSAL (AREA 10 - BRET HARTE)
Carollo Engineers, Inc.1
Project
Total
Senior
CAD
Technician
CAD
Technician Clerical
Principal-InCharge
Total
Hours
Labor
Cost
pw:\\IO-PW-INT.carollo.local:Carollo\Documents\Client\CA\Modesto\_Proposals\ Water Mains\FeeEstimate.xlsx
12/27/2023
EXHIBIT C - FEE PROPOSAL
EXHIBIT B
#6..
- 888 -
Task Task Description
Project
Professional
Project
Professional Professional Professional
1 Project Management
1.1 Project Monitoring and Administration 4 - 10 - - - - 14 $ 3,908 $ 3,908
1.2 Project Meetings 14 - 28 - - - - 42 $ 11,816 $ 11,816
1.3 Public Outreach 16 - 12 8 - - 4 40 $ 10,916 $ 10,916 TASK 1 TOTAL 34 - 50 8 - - 4 96 $ 26,640 $ 26,640
2 Design and Construction Documents (Parklawn)
2.1 Coordination with Survey and Potholing Contractors - - 2 8 - - - 10 $ 2,660 $ 2,660
2.2 60% Design Submittal 4 16 68 140 76 140 28 472 106,936 $ $ 106,936
2.3 100% Design Submittal 4 16 48 92 44 132 16 352 $ 78,324 $ 78,324
2.4 Bid Set Submittal 4 8 8 32 8 40 4 104 $ 23,588 $ 23,588 TASK 2 TOTAL 12 40 126 272 128 312 48 938 211,508 $ $ 211,508 3 Permitting and Reporting
3.1 Permitting Coordination with City Staff 4 - 8 - - - - 12 $ 3,376 $ 3,376 TASK 3 TOTAL 4 - 8 - - - - 12 $ 3,376 $ 3,376
4 Field Investigations
4.1 Water Service Field Investigations 16 - 32 - - - - 48 $ 13,504 $ 13,504 TASK 4 TOTAL 16 - 32 - - - - 48 $ 13,504 $ 13,504
5 Engineering Services During Construction
5.1 Bid Period Services 2 - 8 8 2 8 4 32 $ 7,296 $ 7,296
5.2 Prepare Conformed Documents - - - 4 8 32 2 46 $ 8,614 $ 8,614
5.3 Attend Pre-Construction Conference 1 - 4 4 - - - 9 $ 2,440 $ 2,440
5.4 Engineer Site Visits and Progress Meetings - - 42 42 - - - 84 $ 22,344 $ 22,344
5.5 Respond to RFIs - 6 20 60 - - - 86 $ 23,152 $ 23,152
5.6 Shop Drawing Submittal Review - 6 10 40 - - - 56 $ 15,172 $ 15,172
5.7 Change Order Review 8 4 16 24 4 12 4 72 $ 17,936 $ 17,936
5.8 Fnal Acceptance Walk 2 - 6 - - - - 8 $ 2,220 $ 2,220
5.9 Prepare Record Drawings - - 4 8 8 32 - 52 $ 10,440 $ 10,440 TASK 2 TOTAL 13 16 110 190 22 84 10 445 109,614 $ $ 109,614 Total (Bret Harte Area) 79 56 326 470 150 396 62 1,539 364,642 $ $ 364,642 Notes:
(1) Rates are based on submitted loaded rates as park of the Urban Pockets Proposal to Michael Baker International.
Senior
CAD
Technician
CAD
Technician Clerical TotalHours
Labor
Cost
STANISLAUS COUNTY
URBAN POCKETS AREA 10 & 24 - WATER MAIN REPLACEMENTS
FEE PROPOSAL (AREA 24 - PARKLAWN)
Carollo Engineers, Inc.1
Project
Total
Principal-InChargeQuality
Assurance
Project
Manager
Project
Engineer
pw:\\IO-PW-INT.carollo.local:Carollo\Documents\Client\CA\Modesto\_Proposals\ Water Mains\FeeEstimate.xlsx
12/27/2023
EXHIBIT B
#6..
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