Modesto City Council
March 5, 2024

three one-year extension options for an annual cost not to exceed $250,000 for a total combined amount cost of $1,250,000.

On July 13, 2021, under Resolution 2021-278, Council approved an amendment to the purchasing agreements with Staples, Office Depot, and Warden’s to increase the annual estimated amount from $250,000 to $300,000 and a total revised combined amount of $1,250,000 to $1,400,000. This amendment was requested due to underestimating the volume of purchases being made due to limited historical activity from the prior spending tracking.

DISCUSSION:

On October 27, 2023, the City Manager authorized the Purchasing Manager to solicit the procurement for office supplies and furniture. The Purchasing Division has identified several cooperative agreements for these office supply vendors to meet the City’s formal bidding requirements.

Office Depot:

On November 17, 2021, OMNIA partners (cooperative agency) issued ITN-2022-00057 under PUR-05407 for office supplies and products which was advertised through the Arizona Business, State of Washington King County, DJC Oregon, the Herald News, Oahu Publications, State of Nevado County of Clark, Capital City Press State of Louisiana, Times Union, Albany NY, and several other local newspapers across the United States. On January 10, 2022, bid proposals were opened electronically through the Florida International University online bidding system. Four (4) proposals were received and based on the criteria outlined in the Request for Proposal (RFP), three (3) contracts were awarded for this commodity which included Office Depot. Based on the responsive and responsible proposer offering the highest scoring based on pricing, quality of product line, rebate programs, references, financial stability and qualifications, City staff recommends to award to Office Depot to purchase office supplies for a (2) two–year agreement with (3) three one-year extension options.

Staples Contract and Commercial Inc:

On December 6, 2019, Sourcewell (cooperative agency) issued RFP #012320 for office supplies and products which was advertised through Oregon Daily Journal of Commerce and the Sourcewell Procurement public portal. On January 23, 2020, bid proposals were opened electronically through Sourcewell Procurement portal. Six (6) proposals were received and based on the criteria outlined in the RFP, one (1) contract was awarded for this commodity which was Staples Contract and Commercial Inc. Based on the responsive and responsible proposer offering the highest scoring based on pricing, conformance to RFP requirements, financial viability and marketplace success, ability to sell and deliver service, and warranty on product, City staff recommends to award to Staples Contract and Commercial Inc to purchase office supplies for a (2) two–year agreement with (3) three one-year extension options.

Warden’s:

On December 5, 2018, OMNIA Partners (cooperative agency) issued RFP #19-03 for furniture, installation and related procedures and services which was advertised through Region 4 ESC website, Daily Journal of Commerce, Omnia Website, Public Sector Website, The State, USA Today, Houston Community Newspaper, Arizona Business, Mirror, Deseret News, Honolulu Star-Advertiser, The Advocate, New Jersey Herald, Helena Independent Record, and Times Union. On January 24, 2019, bid proposals were opened publicly through Region 4 ESC Procurement Office. Eight (8) proposals were received and based on the criteria outline in the #7..
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City Council, March 5, 2024
Office Supplies and Furniture Agreements

RFP, four (4) contract was awarded for this commodity which was EPIC Business Essentials (reseller vendor, Warden’s Office), Gonzales Solutions for Business, Lamrite West Inc, Michael’s Company, Office Depot, Quill LLC, Rapp Productions, Teacher’s Direct, Water Logic.

Based on the responsive and responsible proposer offering the highest scoring based on pricing, performance capability, and qualification & experience, City staff recommends to award to Warden’s Office to purchase office furniture for (2) two–year agreement with (3) three oneyear extension options.

OMNIA Partners and Sourcewell are cooperative agencies which streamlines the procurement process by developing RFBs or RFPs for national competitive solicitations that meet or exceed local requirements. The competitive process is continually refined to best meet agency needs and allows OMNIA Partners and Sourcewell to offer exceptional products from nationally acclaimed vendors.

Modesto Municipal Code Section 8-3.203 generally requires all purchases that meet or exceed $100,000for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204(d) “Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality.” In addition, MMC 8-3.202(h) encourages the Purchasing Manager to join with the State of California or other units of government in cooperative purchasing plans when the best cost savings interest of the City would be served.

By utilizing the OMNIA Partners and Sourcewell, the City is complying with the requirements defined under this code for the procurement for office supplies and furniture.

FISCAL IMPACT:

Sufficient funds are budgeted in Fiscal Year (FY) 2023-24 to cover the cost for this agreement and departments will budget for their annual office supplies and furniture needs as part of the future budget adoptions. This type of procurement impacts almost every funding source available for the City since it is an administrative necessity for all City departments. The spending history over the current agreement is outlined below.

Agreement Year Amount
Year 1 $ 285,768
Year 2 $ 244,404
Year 3 $ 247,261
Year 4 $ 309,039
Year 5 (through November) $ 86,661
Total $ 1,173,133
The proposed agreements captured an initial annual spending limit of $325,000 with an anticipated annual increase of 10% due to inflation and one-time office supplies and furniture purchases not captured in the current spending.

COMMITTEE RECOMMENDATION:

This item was presented at the January 29, 2024, Finance Committee and approved to move forward to Council.
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City Council, March 5, 2024
Office Supplies and Furniture Agreements

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Purchasing Agreements for the Purchase of Office Supplies and Furniture to Office Depot, Boca Raton, FL. by utilizing the Competitive Bidding Process from OMNIA Partners, Staples Contract and Commercial Inc. Boston, MA, by utilizing the Competitive Bidding Process from Sourcewell and with EPIC Business Essentials., Rosemont, IL under the authorized reseller Warden’s Office, Modesto, CA, by utilizing the Competitive Bidding Process from OMNIA Partners for a two-year Agreement with three (3) one-year extension options, for a combined annual estimated amount $400,000 and a total amount not to exceed $2,000,000 over five years; authorizing the Director of Finance, or her designee to adjust the financial amounts between the three providers without exceeding the overall amount for five years; and authorizing the Director of Finance or her designee to execute the Agreements.

Approved by: _____
DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Office Depot – Master Agreement and Scoring Abstract

3. Staples - Master Agreement and Scoring Abstract

4. Warden’s Office – Purchasing Agreement

5. Warden’s Office - Scoring Abstract & Exhibit
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1 MODESTO CITY COUNCIL
RESOLUTION NO. 2024-

RESOLUTION APPROVING THE PURCHASING AGREEMENTS FOR THE

PURCHASE OF OFFICE SUPPLIES AND FURNITURE TO OFFICE DEPOT,

BOCA RATON, FL BY UTILIZING THE COMPETITIVE BIDDING PROCESS FROM OMNIA PARTNERS, STAPLES CONTRACT AND COMMERCIAL INC.

BOSTON, MA BY UTILIZING THE COMPETITIVE BIDDING PROCESS

FROM SOURCEWELL AND WITH EPIC BUSINESS ESSENTIALS,
ROSEMONT, IL UNDER THE AUTHORIZED RESELLER WARDEN’S

OFFICE, MODESTO, CA BY UTILIZING THE COMPETITIVE BIDDING

PROCESS FROM OMNIA PARTNERS FOR A TWO-YEAR AGREEMENT
WITH THREE (3) ONE-YEAR EXTENSION OPTIONS, FOR A COMBINED ANNUAL ESTIMATED AMOUNT OF $400,000 AND A TOTAL AMOUNT NOT TO EXCEED $2,000,000 OVER FIVE YEARS; AUTHORIZING THE DIRECTOR

OF FINANCE, OR HER DESIGNEE TO ADJUST THE FINANCIAL AMOUNTS

BETWEEN THE THREE PROVIDERS WITHOUT EXCEEDING THE
OVERALL AMOUNT OVER FIVE YEARS; AND AUTHORIZING THE

DIRECTOR OF FINANCE OR HER DESIGNEE TO EXECUTE THE

AGREEMENTS
WHEREAS, all City departments require the procuring of various office supplies to organize and manage their administrative functions for their departments; and WHEREAS, to evaluate potential monetary savings and increase operational efficiencies, the City has maximized on the use of local office supply vendors which provide easy online ordering portals, free shipping, and approval workflows to provide oversight on spending activity; and
WHEREAS, prices listed by the various office supply companies are based on contract pricing derived from cooperative procurement contracts and competitively awarded contracts; and
WHEREAS, on June 11, 2019, under Resolution 2019-262, Council approved the purchase agreements with Staples, Office Depot and Warden’s utilizing the competitively bid process with National Intergovernmental Purchasing Alliance and OMNIA Partners #7..
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2 for a two-year agreement with three one-year extension options for an annual cost not to exceed $250,000 for a total combined amount cost of $1,250,000; and WHEREAS, on July 13, 2021, under Resolution 2021-278, Council approved an amendment to the purchasing agreements with Staples, Office Depot, and Warden’s to increase the annual estimated amount from $250,000 to $300,000 and a total revised combined amount of $1,250,000 to $1,400,000; and
WHEREAS, on October 27, 2023, the City Manager authorized the Purchasing Manager to solicit the procurement for office supplies and furniture; and WHEREAS, on November 17, 2021, OMNIA partners (cooperative agency) issued ITN-2022-00057 under PUR-05407 for office supplies and products which was advertised through the Arizona Business, State of Washington King County, DJC Oregon, the Herald News, Oahu Publications, State of Nevado County of Clark, Capital City Press State of Louisiana, Times Union, Albany NY, and several other local newspapers across the United States; and
WHEREAS, on January 10, 2022, bid proposals were opened electronically through the Florida International University online bidding system and Four (4) proposals were received and based on the criteria outlined in the Request for Proposal (RFP), three (3) contracts were awarded for this commodity which included Office Depot; and WHEREAS, based on the responsive and responsible proposer offering the highest scoring based on pricing, quality of product line, rebate programs, references, financial stability and qualifications, City staff recommends to award to Office Depot to purchase office supplies for a (2) two–year agreement with (3) three one-year extension options; and
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3 WHEREAS, on December 6, 2019, Sourcewell (cooperative agency) issued RFP #012320 for office supplies and products which was advertised through Oregon Daily Journal of Commerce and the Sourcewell Procurement public portal; and WHEREAS, on January 23, 2020, bid proposals were opened electronically through Sourcewell Procurement portal and Six (6) proposals were received and based on the criteria outlined in the RFP, one (1) contract was awarded for this commodity which was Staples Contract and Commercial Inc; and
WHEREAS, based on the responsive and responsible proposer offering the highest scoring based on pricing, conformance to RFP requirements, financial viability and marketplace success, ability to sell and deliver service, and warranty on product, City staff recommends to award to Staples Contract and Commercial Inc to purchase office supplies for a (2) two–year agreement with (3) three one-year extension options; and WHEREAS, on July 19, 2019, OMNIA Partners (cooperative agency) issued RFP #296-2019-105 for furniture, installation and related procedures and services which was advertised through City of Charlotte, OMNIA Partners websites, USA Today, Arizona Business Gazette, San Bernardino Sun, Times Union, New York, Daily Journal of Commerce, Oregon, New Jersey Herald, Honolulu Start, Seattle Daily Journal of Commerce, Houston Community Newspaper and the Advocate, New Orleans; and WHEREAS, on July 30, 2019, bid proposals were opened publicly through City of Charlotte; and
WHEREAS, twenty-four (24) proposals were received and based on the criteria outlined in the RFP, one (1) contract was awarded for this commodity which was Haworth Inc. (reseller vendor, Warden’s Office); and
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4 WHEREAS, based on the responsive and responsible proposer offering the highest scoring based on pricing, conformance to RFP requirements, financial viability and marketplace success, ability to sell and deliver service, and warranty on product, City staff recommends to award to Warden’s Office to purchase office furniture for a (2) two– year agreement with (3) three one-year extension options; and WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases that meet or exceed $100,000 for material, equipment, or contractual services to be formally bid; However, exceptions to the formal bidding process are granted in MMC 8-3.204(d) “Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality”; and
WHEREAS, MMC 8-3.202(h) encourages the Purchasing Manager to join with the State of California or other units of government in cooperative purchasing plans when the best cost savings interest of the City would be served; and WHEREAS, by utilizing the OMNIA Partners and Sourcewell, the City is complying with the requirements defined under this code for the procurement for office supplies and furniture.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Purchasing Agreements for the purchase of office supplies and furniture to Office Depot, Boca Raton, by utilizing the Competitive Bidding Process from OMNIA Partners, Staples Contract and Commercial Inc. Boston, MA, by utilizing the Competitive Bidding Process from Sourcewell and with EPIC Business Essentials., #7..
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5 Rosemont, IL under the authorized reseller Warden’s Office, Modesto, CA, by utilizing the Competitive Bidding Process from OMNIA Partners for a two-year Agreement with three (3) one-year extension options, for a combined annual estimated amount $400,000 and a total amount not to exceed $2,000,000 over five years.

BE IT FURTHER RESOLVED, that the Director of Finance, or her designee, is authorized to adjust the financial amounts between the three providers without exceeding the overall amount for five years; and
BE IT FURTHER RESOLVED, that the Director of Finance, or her designee, is hereby authorized to execute the Agreements, in a form approved by the City Attorney. #7..
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6 The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 5h day of March, 2024, by Councilmember ___________, who moved its adoption, which motion being duly seconded by Councilmember ____________, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: None
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST: _____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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Florida International University (FIU)
Contract # PUR-05407
for
Office Supplies and Products
with
ODP Business Solutions, LLC
Effective: June 20, 2022
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The following documents comprise the executed contract between the Florida International University and ODP Business Solutions, LLC effective June 20, 2022:

I. Vendor Contract and Signature Form
II. Supplier’s Response to the RFP, incorporated by reference #7..
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012320-SCC
1 Rev. 4/2019
Solicitation Number: RFP#012320

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Staples Contract & Commercial LLC, 500 Staples Drive, Framingham, MA 01702 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective August 1, 2020.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 6, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site. 





 








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012320-SCC
2 Rev. 4/2019
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with applicable federal laws and regulations, and with the laws of the state or province in which the Equipment, Products, or Services are sold.

C. WARRANTY. Vendor warrants that all Products and installation thereof will conform to specifications as stated in manufacturer documentation. Vendor will pass through all manufacturers’ warranties to Member (copies of such manufacturer warranties provided upon request). Vendor warrants that all Products branded TRU RED, Perk, NXT Technologies, Union & Scale, or Coastwide Professional are: (1) merchantable; (2) of good quality and workmanship; (3) free from defects latent or patent in material design and workmanship for whichever period is shorter, either (a) one year from the date of purchase, or (b) as otherwise specified on the packaging of the Products; (4) fit sufficient and safe for their intended purpose and for the particular purpose for which they were designed; and (5) in conformity with Vendor’s samples, if any. Vendor warrants that for a period of one year from performance, installation and assembly Services will meet or exceed generally accepted standards in the industry and will meet any required specifications mutually agreed upon by Vendor and Member.

Additional warranties applicable to specific product categories, if any, are set forth in Vendor’s Proposal.

THESE WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS, ORAL OR WRITTEN, EXPRESS OR IMPLIED. VENDOR DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING

WITHOUT LIMITATION, WARRANTIES OF TITLE, NON-INFRINGMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

Vendor may utilize certain company affiliates under the Staples, Inc. umbrella to serve as authorized dealers and distributors under this agreement. Any sales by such affiliates pursuant to the Contract would be reflected in a written agreement between such affiliate and Sourcewell participating Member with reference made to this Contract. These affiliates include, but are not limited to, DEX Imaging, LLC, a leading nationwide managed print services provider.

3. PRICING






 








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All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.

When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.

Vendor will use commercially reasonable efforts to ship Products ordered by Members before 4:00 p.m. local time within one (1) business day after acceptance of a Purchase Order, except for backordered, special-order, or out of stock Products. If a Product is backordered or shipment is delayed for any reason, Member will be notified of a delay and Vendor will deliver the delayed Product as promptly as commercially practicable. Vendor will treat delayed orders as active until Member contacts Vendor and provides other instructions. Vendor’s standard shipments will be F.O.B. Member’s location in the forty-eight (48) contiguous United States.

Additional charges may apply for desk-top delivery, special delivery, non-standard delivery, rush delivery, or special or custom order products or as noted on Vendor’s e-commerce platform.

Title and risk of loss for the Products will pass to Member at the time the Products are delivered to Member. Eligible products purchased online and picked up at a Vendor retail location will be available for pick up two hours after approval, charged at time of pick up, and cancelled if not picked up after five (5) days. Sales tax will be calculated based upon order pick up location.

Member’s invoice may not separately designate these items as “in-store pick up.” Certain items may incur an additional charge (typically furniture items) which will be invoiced to the Member, 





 








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4 Rev. 4/2019
if applicable. Unless otherwise agreed by Vendor and a Member all orders shall be subject to a minimum order size of 35.00 per order. If an order below this amount is placed, the Member will be informed it cannot be processed.

The following will apply for shipments to Alaska or Hawaii: Shipments up to 159lbs. are shipped UPS 2nd Day Air. Shipments over 159lbs. or items which cannot be shipped via UPS (e.g. items classified as hazmat and/or ORM-D) are shipped ocean freight. Vendor will not ship any fully regulated hazmat items, which are shipped directly from the vendor. Ocean shipments are delivered approximately fourteen (14) days from shipment. All shipments to Alaska or Hawaii will be subject to a 25% surcharge.

B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Members.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.






 








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012320-SCC
5 Rev. 4/2019
A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.

Core List. The “Core List” represents net priced items which are inclusive of those products predicted to be the most commonly used products by Sourcewell and its participating Members. Prices for Core List items provided under this contract are set forth in Exhibit 1.

The prices for Core List Items, excluding Premium Products, may be updated biannually on August 1st and February 1st of each year during the term that this contract in effect. Vendor may request a price change adjustment for Core List items by submitting a price change addendum to Sourcewell thirty (30) days prior to August 1st and February 1st to reflect changes in stock availability, market conditions, buying expense, tariffs and other factors that affect the overall cost of such items.

The prices for Premium Products may be updated quarterly of each year during the term that this contract in effect. Premium Products are defined as toner, ink, IT hardware, copy paper and furniture that Members purchase from Vendor.

Extraordinary Market Events. Vendor reserves the right to reasonably adjust a Core Item’s price if extraordinary market events require immediate adjustment (e.g. shortages, trade disputes, natural disasters, etc.) and to adjust pricing with the impact of tariffs, customs, or duties imposed on products. Any such adjustments shall be noticed to Sourcewell with thirty (30) days prior written notice accompanied by supporting documentation. Vendor will work with Sourcewell and affected Members to identify alternative products to mitigate the impact of the foregoing where possible.

Updated Items. For purposes of contract management, Vendor may provide to Sourcewell an updated report no more than once a calendar quarter, which shall identify the SKU numbers and prices for the new items that Vendor and Sourcewell have added, as well as SKU numbers for items that have been removed from the from the Core List. Vendor may from time to time propose substitutions to Core Items. Sourcewell agrees that it will not unreasonably withhold its consent.

Custom Pricing; Rebates & Incentives; Other Terms. Vendor may offer additional pricing discounts, rebates and/or incentives to an individual participating Member based upon commitments and variables that may include, but not limited to, Member size and scope, geography, purchase volume, guarantees, logistical expenses, manufacturer support, specific product usage and other contractual terms/requirements. Members receiving custom pricing or incentives may be required to sign a Participation Agreement with Vendor.

Non-Core Items. The prices for Non-Core Items shall appear on StaplesAdvantage.com and shall be adjusted to reflect changes in stock availability, market conditions, buying expense, and other factors that affect the overall cost of the Non-Core Items. Notwithstanding anything to the contrary Non-Core Items are not subject to customer audit, or any pricing guarantee, nor 





 








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shall Non-Core Items be subject to the Change Request process set forth in this Section 4.

Sourced Goods. Members may request certain goods that are non-stock or custom in nature.

The prices for Sourced Goods shall be those prices that appear on the ordering platform at time of order, or as otherwise established between Vendor and the applicable participating Member at the time the order is placed. Sourced Goods may include additional delivery or handling charges that would be the responsibility of the ordering Member.

Pricing Exhibits. Please see the Pricing Exhibits for pricing details on the following categories:
• Exhibit 1 – Core List Pricing
• Exhibit 2 – Print & Copy Program
• Exhibit 3 – Promotional Products Program
• Exhibit 4 – Staples Technology Solutions
• Exhibit 5A – Managed Print Services Capabilities
• Exhibit 5B – Managed Print Services Pricing
• Exhibit 5C – Managed Print Services Sample Agreement
Tier One Diversity Program. Vendor reserves the right to implement a pricing upcharge when setting up a Tier One program for any Participating Member to reflect the additional cost of the diversity supplier’s program.

5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS

A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.

Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.

Notwithstanding anything to the contrary a Member’s participation hereunder including for the avoidance of doubt and extension of credit hereunder is contingent upon Member’s satisfaction of Vendor’s standard credit requirements. Vendor also reserve the right to refuse sales of Products to Members reselling such Products. To the extent a Member has a pre- 





 








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7 Rev. 4/2019
existing separate agreement with Vendor, Vendor reserves the right not to sell products and services under multiple agreements to that Member. In addition, Vendor may terminate this Contract for any reason (i.e., for convenience) with respect to an individual Member by delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the applicable Member.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.

6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member.

B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.

C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order.

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased; 





 








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2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.

Vendor reserves the right to terminate a purchase order pursuant to which a Member requests or demands services to be performed not enumerated by the terms of this Contract.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;






 








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x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.

The administrative fee referenced in this Section shall be calculated as a percentage of Net Sales (defined below) as follows:

Unless otherwise mutually agreed to in writing by Sourcewell and Staples, and except as stated below, Staples will pay Sourcewell an administrative fee of one and half percent (1.5%) of the Members’ aggregate Net Sales during each calendar quarter, which have been timely paid, to be paid within forty five (45) days after the end of each calendar quarter.

An exception to the above 1.5% admin fee would be that Staples will pay Sourcewell one half of one percent (0.5%) administrative fee for participating Members’ aggregate Net Sales under the managed print services (“MPS”) program of the Contract and one quarter of one percent (0.25%) on technology product Net Sales.

Net Sales. Net Sales will be defined as the gross sales price of the applicable products sold pursuant to this Contract, less shipping costs (including freight charges and insurance), taxes, duties, any rebates actually paid, discounts and allowances actually taken, rejections and returns to the extent credit is given or paid, and also excluding purchases made via staples.com, or any Staples retail channel.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than thirty (30) days from the cancellation date.






 








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9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

This Section shall not apply to Vendor’s delivery, installation, design, repair, or refurbishment obligations hereunder, which Vendor may subcontract to reasonably qualified third parties.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, masterservant, principal-agent, or any other relationship.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

Neither party, nor its officers, directors, employees, or Affiliates, shall be liable to the other for any special, indirect, incidental, consequential, punitive, or exemplary damages including, but not limited to, lost profits, business interruption, loss of data, or cost of cover even if the party 





 








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alleged to be liable has knowledge of the possibility of such damages. The limitations set forth in this Section shall not apply to, or in any way limit liabilities arising from, a party’s gross negligence or willful misconduct, or from the confidentiality or indemnification obligations of that party.

12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of three (3) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract. Any audit requests shall be made with thirty (30) days advance written notice and shall be conducted during normal business hours at Vendor’s corporate offices. If a third-party consultant or auditor is used, Vendor may require the execution of a confidentiality agreement prior to receiving access to any records.

13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.

15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to 





 








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this Contract. Any use by Sourcewell of Vendor’s trademarks, logos, or other intellectual property shall be subject to Vendor’s prior written consent.

C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have thirty (30) calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor. 





 








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B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, products-completed operations including construction defect, contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate






 








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3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage overEmployer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.

During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. 





 








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B. CERTIFICATES OF INSURANCE. Upon commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed byan authorized representative. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance maintained by the additional insureds. Notwithstanding the minimum limits of coverages set forth herein, Vendor shall name Sourcewell and its Members, including their officers, agents, and employees as an additional insured for the full limits of insurance coverage, including but not limited to any excess policy coverage, purchased by Vendor.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required insurance maintained by the Vendor
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. 





 








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B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.

Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, 





 








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“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor 





 








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certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.






 








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J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination. In addition, Vendor may terminate this Contract for any reason (i.e., for convenience) with respect to an individual Member by delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the applicable Member.






 








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Sourcewell Staples Contract & Commercial LLC
By: __________________________ By: __________________________ Jeremy Schwartz Joanne Harris
Title: Director of Operations &
Procurement/CPO
Title: Chief Commercial Officer
Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________






 















 







 







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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








#7..
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 83 Describe your capabilities or limitations
related to ordering and/or deliveries
(minimum order requirements, order
consolidation, expedited shipping/delivery,
etc.)
According to industry research, employees making purchases outside a procurement program can increase operating costs by anywhere from 25% to 45%. Reducing maverick spend can dramatically impact the effectiveness of your procurement program. Staples uses multiple strategies to keep program compliance high and costs low.

MINIMUM ORDER SIZE
Unless otherwise mutually agreed to by Staples and a Sourcewell participating Member, Sourcewell and its Members shall have a minimum order size of $35.00 per order.

ORDER CONSOLIDATION: REDUCING SMALL, INEFFICIENT ORDERS Industry statistics show the average cost for processing a single order transaction can be as high as hundreds of dollars depending on the organization and payment processing systems. Placing small, frequent orders incurs these costs with each order, which can be significantly reduced by order consolidation. We'll educate your end users to adopt more efficient behaviors, such as:
• Ordering bi-weekly or monthly, instead of weekly or daily • Coordinating ordering with other departments
• Determining frequently ordered items and ordering enough for a week • Anticipating projects that may require more supplies than usual and consolidating these supplies within regularly scheduled orders
Benefits of order consolidation include:
• Reduced order processing costs
• Fewer deliveries and invoices to process
• Less packaging, label and invoicing paper waste
• CO2 savings from fewer truck deliveries

INCREASING MEMBERS' ONLINE ORDERS
The most efficient way for end users to order from Staples is through our ecommerce site or their e-procurement system. An order placed by phone costs Members significantly more than an order placed electronically. We'll educate participating Member's end users on online order placement.

Benefits include:
• Reduced order processing costs
• Faster and easier ordering
• Fewer ordering mistakes - fewer product returns
• Real-time tracking of product delivery status
Staples can communicate ordering best practices to their end users during the implementation process and on a continuous basis through client-approved customized flyers, newsletters and emails.

ONLINE COMPLIANCE CONTROLS
StaplesAdvantage.com also drives program compliance with features like:
• The ability to customize their home page with messaging to communicate key program rules (such as minimum order requirements) and guide purchasers to preferred-item shopping lists
• Shared or personal shopping lists populated with commonly ordered or preferred core items
• Optional spending and approval controls that eliminate inefficient and costly small orders

RETAIL PURCHASING PROGRAM & IN-STORE PURCHASING
Today, customers can use the Buy Online, Pick Up in Store option and Print-to-Store to get what they need, when they need it for same day purchases. Or, they can take advantage of our Retail Purchasing Program, which ensures customers can shop in stores to receive their custom pricing or in-store sale price, whichever is lowest at the time of purchase, in any Staples store throughout the U.S. *
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.






 








#7..
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Financial Strength and Stability - Attachment 1 - Staples Bank and Trade References.pdf - Thursday January 23, 2020 12:11:28 Marketing Plan/Samples - Attachment 4 - Sourcewell Marketing Plan.pdf - Thursday January 23, 2020 12:11:38 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Pricing - Staples Pricing Exhibits 1-5.zip - Thursday January 23, 2020 13:16:09 Additional Document - Staples Additional Attachments.zip - Thursday January 23, 2020 13:16:19 





 








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7KH3URSRVHUGHFODUHVWKDWWKHUHLVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWUHODWLQJWRWKHSUHSDUDWLRQRILWVVXEPLVVLRQDQGRUWKH 3URSRVHUIRUHVHHVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWLQSHUIRUPLQJWKHFRQWUDFWXDOREOLJDWLRQVFRQWHPSODWHGLQWKHELG <HV 1R
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 





 








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AMENDMENT #1
TO
CONTRACT #012320-SCC
THIS AMENDMENT is by and between Sourcewell and Staples Contract & Commercial LLC (Vendor).

Vendor was awarded a Sourcewell Contract for Janitorial Supplies and Equipment with Related Services effective August 1, 2020, through November 16, 2024, relating to the provision of services by Vendor and to Sourcewell and its Members (Original Agreement).

The parties agree that certain terms within the Original Agreement will be updated and amended and only to the extent as hereunder provided.

IN CONSIDERATION OF the mutual covenants and agreements described in this Amendment, the parties agree as follows:

1. This Amendment is effective February 1, 2021, and upon the date of the last signature below.

2. Section 4: PRODUCT AND PRICING CHANGE REQUESTS – Paragraph 5 is amended as follows:

The prices for Premium Products, except Janitorial Premium Products, may be updated once quarterly: August - October, November -January, February - April, May-July of each year during the term that this Contract. These Premium Products are defined as toner, ink, IT hardware, copy paper, and furniture that Participating Entities purchase from Staples. The prices for Janitorial Premium Products may be updated upon 30 days’ prior written notification. Manufacturer’s documentation will be provided when available. Janitorial Premium Products are defined as janitorial paper, towel, tissue, paper-related items, petroleum-, resin-, and steel-based products, custom products, and seasonal products that Participating Entities purchase from Staples.









 






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Except as amended by this Amendment, the Original Agreement remains in full force and effect.

Sourcewell Staples Contract & Commercial LLC
By: By:

Authorized Signature Authorized Signature
Jeremy Schwartz Joanne Harris
Name – Printed Name – Printed
Title: Director of Operations & Procurement/CPO Title: Chief Commercial Officer Date: Date:

Sourcewell–APPROVED:

By:

Authorized Signature
Chad Coauette
Name – Printed
Title: Executive Director/CEO
Date:








 








 

 

 




 


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Rev. 7/2022 1

CONTRACT EXTENSION
Contract Number: #012320-SCC
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Staples Contract & Commercial LLC, 500 Staples Drive, Framingham, MA 01702 have entered into Contract #012320-SCC for the procurement of Office Supply Catalog Solutions. The Contract has an expiration date of April 6, 2024, but the parties may extend the Contract by mutual consent.

Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of April 6, 2025. All other terms and conditions of the Contract remain in full force and effect.

Sourcewell Staples Contract & Commercial LLC
By: __________________________ By: __________________________ Jeremy Schwartz Michele Parzianello
Title: Chief Procurement Officer Title:

Date: ________________________ Date: ________________________ 





 




 


 








 











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Beepsmart Communications
Inc Eloquent Corp
Lakeshore Learning Materials Premier & Companies
Staples Contract & Commercial LLC Zone Logistics, LLC
Possible Points
Conformance to Terms/ Conditions to Include Documentation 50 28 40 42 38 41 36 Pricing 400 299 319 324 317 326 274
Financial, Industry and Marketplace Successes 75 54 52 61 56 64 45 Bidder's Ability to Sell/ Service Contract Nationally 100 71 72 85 76 91 68 Bidder's Marketing Plan 50 32 37 42 39 46 37
Value Added Attributes 75 55 61 63 59 68 52
Warranty Coverages and Information 50 35 41 44 40 45 36 Selection and Variety of Products and Services Offered 200 134 120 151 162 186 123 Total Points 1,000 708 742 812 787 867 671
Rank Order 542316
______________________________ __________________________ Kim Austin, CPPB, Sourcewell Carol Jackson, Sourcewell
_________________________________________ _____________________________________ Brandon Town, CPSM, CPSD, Sourcewell Stephanie Haataja, CPIM, Sourcewell Proposal Evaluation
Office Supply Catalog Solutions RFP #012320






 
 

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1 ANNUAL PURCHASE AGREEMENT #261026
This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this _____ day of ______________ , 2024, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and Warden’s Office Products, hereinafter called VENDOR,
W I T N E S E T H:

WHEREAS, the Modesto City Council adopted Resolution No. 2024- _____ authorizing the Award of Bid and agreement for the furnishing of office furniture described herein (the “GOODS”) to VENDOR, attached hereto as Exhibit “A” and made a part hereof, and NOW, THEREFORE, the parties hereto mutually agree as follows:

1. TERM OF AGREEMENT: The term of the AGREEMENT shall be for a period of TWO YEARS with THREE one-year extension options at the sole discretion of City, for a total of up to five years.

Year one: JULY 1, 2024 THROUGH JUNE 30, 2025
Year two: JULY 1, 2025 THROUGH JUNE 30, 2026
Year three: JULY 1, 2026 THROUGH JUNE 30, 2027
Year four: JULY 1, 2027 THROUGH JUNE 30, 2028
Year five: JULY 1, 2028 THROUGH JUNE 30, 2029

2. PRICING:

A. Per the aforementioned Council Resolution, the annual estimated amount of the AGREEMENT is $45,000. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $225,000.

B. Pricing during AGREEMENT Year one and two shall be as set forth in Exhibit B Pricing, attached hereto and made a part hereof by this reference.
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2 C. Pricing shall remain in accordance with the Region 4 Education Service Center, Houston Texas #R190301 for the entire length of the AGREEMENT; this includes subsequent years two, three, four, and five. Thirty day notice for price adjustment.

3. USAGE: Vendor shall provide whatever quantities may be required during the term of this Agreement. No minimum or maximum quantities are guaranteed or implied by CITY.

4. ORDERING: Vendor shall deliver GOODS to the location specified within CITY’s purchase order. Unless otherwise specified by the Purchasing Division, no GOODS may be delivered to CITY unless a purchase order has been provided by CITY to VENDOR.

5. PAYMENT: All invoices shall be paid in full by CITY after completion and acceptance of the GOODS by the City, and receipt of a properly prepared invoice submitted by VENDOR via email to [email protected] . As specified by the Purchasing Division, every invoice must reference this AGREEMENT number or CITY’s purchase order number. VENDOR will be paid by CITY via the following payment method “Net 30 Days via manual check”.

6. AMENDMENTS: No changes to this AGREEMENT shall be effective unless documented by a written amendment to this AGREEMENT and signed by the parties hereto with CITY represented by the Purchasing Division.

7. TERMINATION:

A. In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the non-performance. Within 30 days after receipt of notification, the breaching party shall correct any non-performance to the reasonable satisfaction of the non-breaching party. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.

B. CITY may terminate this AGREEMENT for convenience upon 30 days prior notice to VENDOR by CITY’s authorized employee.

8. INSPECTION: All GOODS are subject to inspection and test by the City for compliance with specifications as included herein, within a reasonable time after delivery. In the event GOODS are defective or not in conformity with this AGREEMENT or CITY’s purchase order, the CITY shall have the rights to either reject the GOODS or require correction. Defective articles or services shall be removed from CITY premises and/or corrected by and at the expense of VENDOR; provided that should the VENDOR fail, neglect or refuse to do so, the CITY shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. CITY may deduct from any moneys due or that may there after come due to VENDOR, or send an invoice to the VENDOR which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the CITY. In the event that the VENDOR fails to make prompt delivery as specified for any item, the same conditions as to the rights of the CITY to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. Failure by CITY to inspect and accept or reject shall not relieve the VENDOR from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud. #7..
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3 9. RESPONSIBILITY: Unless otherwise specified, the VENDOR shall be responsible for all GOODS until delivered at CITY’s designated delivery point and shall bear all risks as to items rejected or requiring correction after notice of such rejection or correction is given.

10. SHIPMENT: Unless otherwise authorized by CITY’s Purchasing Division, GOODS shall be delivered F.O.B. Destination Freight Prepaid and Included in Price of GOODS. VENDOR may not collect freight collect or charge shipping expenses otherwise to CITY. Original receipted freight bill must accompany the invoice. Shipment must be made within the time stated on Purchase Order, failing which CITY reserves the right to purchase elsewhere and charge VENDOR with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control and without the fault or negligence of VENDOR.

11. CHANGES: A purchase order may at any time, by written order of the CITY, be changed in regard to the GOODS to be furnished, quantities ordered, unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid PO. In the event such change causes an increase or decrease in the cost of performance hereunder, and equitable adjustment will be made for the cost thereof, subject to the approval of the Purchasing Manager, and written notice given therefore.

12. WARRANTY: Notwithstanding any other provisions of the purchase order, VENDOR warranties for the GOODS shall extend for 90 days after delivery thereof to CITY, shall meet or exceed all original manufacturer warranties, and that GOODS shall be of the most suitable grade as specified in this AGREEMENT, VENDOR’s own marketing materials and in the purchase order. Moreover, VENDOR warrants and represents that GOODS shall comply with warranties of merchantability and fitness for a particular purpose. If a defect is discovered in any GOODS covered in this AGREEMENT, VENDOR shall correct at its expense, including transportation/freight, such defects as are reported within one year of final acceptance.

13. INSURANCE: Any purchase order where work, maintenance, or service is performed on CITY property requires appropriate insurance. VENDOR shall ensure proper insurance certificates are on file with the CITY prior to performing onsite work. Contact CITY’s Purchasing Division to verify the type of insurance required.

14. TAX EXEMPTIONS: The CITY is exempt from payment of federal excise tax. All invoices shall be exclusive of such excise tax. Moreover, if the CITY’s purchase is not subject to sales tax, the statement for resale will appear in the body of the purchase order.

15. INDEMNITIES:

A. VENDOR agrees to protect, indemnify and save harmless CITY and its agents, officers, employees, and volunteers from any claim, loss or damage from VENDOR’s, or the GOODs’, infringement of trademarks, patents, copyrights and unfair competition action with to any third party.

B. VENDOR shall hold the CITY and its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of VENDOR, or its agents, officers, employees, or subcontractors relating to or during the performance of its obligations under this AGREEMENT. VENDOR’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for VENDOR to procure and maintain a policy of insurance VENDOR. #7..
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4 16. GOVERNING LAW: This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, U.S.A., without giving effect to its conflicts of law provisions or principles.

17. VENUE: Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.

18. ATTORNEYS’ FEES. If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

19. LIMITATION OF LIABILITY: The CITY shall not be responsible for any damage that may accrue by reason of the death or injury of the person of the Vendor’s officers, agents, employees, invitees, or licensees, or be set up at any time because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed to, approximately or remotely, by reason of or in the course of performance of the Purchase Order. The Vendor shall assume full responsibility for the defense of any claims arising under the Purchase Order and the Vendor shall save, keep, and bear harmless the City, all officers and employees thereof, from all damages, costs, or expenses because of personal injury or property damage based on the performance of this Purchase Order or asserted against it.

20. NOTICES: Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid addressed as follows:

VENDOR: Warden’s Office Products
4101 Technology Dr.

Modesto, CA 95356
Melissa Gascon
CITY: City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353
Either party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

21. ASSIGNMENT: Neither this AGREEMENT nor any portion hereof shall be subcontracted or assigned without the written consent of the City in each and every instance.

22. MISCELLANEOUS: Time is of the essence in each and every provision of this AGREEMENT.

23. ENTIRE AGREEMENT: This AGREEMENT and its exhibits contain the entire understanding between VENDOR and CITY. Additional or new terms contained in this AGREEMENT which vary from VENDOR’S bid are controlling and are deemed accepted by VENDOR by provision of any GOODS or other commencement of performance hereunder. The terms and conditions of the IFB, attached hereto as #7..
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5 Exhibit C, are incorporated herein. In the event of a conflict between the IFB and this AGREEMENT, this AGREEMENT shall control. All previous bids, offers and communications relative to this AGREEMENT, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this AGREEMENT. No future waiver or exception to any of the terms, conditions, and provisions of this AGREEMENT shall be considered valid unless specifically agreed to in writing by the parties.

24. PARTIAL INVALIDITY: If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this AGREEMENT by its Director of Finacne under authority of Resolution No. 2024- _____ adopted by the Council of the City of Modesto on the _____ day of ______________ , 2024 and WARDEN’S has caused this Agreement to be duly executed.
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RFP 269‐2019‐105
FURNITURE, INSTALLATION, AND RELATED SERVICES
COMBINED EVALUATION TEAM MATRIX
Eval 1 Eval 2 Eval  3 Eval  4 Eval 1 Eval 2 Eval  3 Eval  4 Eval  1 Eval 2 Eval  3 Eval  4 Eval 1 Eval  2 Eval  3 Eval  4 Eval 1 Eval 2 Eval  3 Eval  4 Eval  1 Eval  2 Eval 3 Eval  4 Eval  1 Eval  2 Eval  3 Eval 4 Eval 1 Eval 2 Eval  3 Eval  4 Eval 1 Eval 2 Eval  3 Eval 4 Voting  Members'  Totals Herman Miller 65 65 65 64 5 5 5 5 5 5 5 4 5 3 5 4 5 5 3 4 4 5 5 5 5 5 4 4 8 10 8 8 102 103 100 98 403Haworth 65 65 65 64 5 5 3 4 4 5 2 4 5 3 5 4 5 5 4 4 5 5 4 5 5 5 3 3 9 8 8 8 103 101 94 96 394Exemplis 60 65 65 64 5 5 5 5 5 4 5 3 5 3 5 4 5 4 3 4 5 4 5 5 5 4 3 4 8 7 7 8 98 96 98 97 389Teknion 65 65 65 64 5 4 3 5 5 4 2 4 4 3 5 4 3 5 3 4 4 5 5 4 5 5 2 4 8 10 7 8 99 101 92 97 389Knoll 65 65 63 64 4 4 3 5 5 5 5 4 2 2 2 3 5 5 2 4 5 5 5 5 5 5 2 4 8 10 7 8 99 101 89 97 386OFS 65 65 65 64 5 5 3 5 4 3 2 4 5 3 3 4 5 4 2 4 4 4 3 4 5 4 2 4 8 10 8 8 101 98 88 97 384Allsteel 65 65 65 64 5 5 5 5 3 3 0 4 2 0 2 3 4 5 5 4 4 5 4 5 5 5 3 4 9 10 7 8 97 98 91 97 383HON Company 65 65 65 64 5 4 4 5 4 2 2 4 2 2 0 3 5 5 5 4 5 4 5 5 5 5 2 4 9 10 6 8 100 97 89 97 383National Office Furniture 65 65 65 64 4 3 3 3 5 5 4 4 0 0 0 3 4 4 3 4 5 5 5 4 4 5 4 4 7 10 8 8 94 97 92 94 377 Indiana Furniture 65 65 63 61 4 4 3 4 5 3 2 4 4 3 5 4 5 5 3 4 3 3 4 4 3 4 4 4 7 8 8 8 96 95 92 93 376Kimball Office 65 65 63 64 3 3 2 3 4 3 0 4 0 0 0 3 5 4 3 4 5 5 5 5 5 4 2 4 8 10 8 8 95 94 83 95 367Humanscale 65 65 63 64 3 3 2 3 5 3 0 4 5 3 4 3 3 4 2 4 4 3 2 4 4 4 2 4 7 7 4 8 96 92 79 94 361Spacesaver 65 63 65 62 3 3 5 5 5 5 3 3 0 2 0 0 3 2 2 3 4 5 3 3 4 3 2 3 7 8 7 8 91 91 87 87 356Fomcore 65 65 65 63 3 3 3 5 3 3 3 3 3 3 5 4 3 3 2 4 2 3 3 3 0 3 2 3 5 7 4 6 84 90 87 91 352Trendway 65 60 60 63 5 4 3 5 2 1 1 2 1 1 1 2 4 4 2 4 5 4 4 4 3 2 2 3 8 7 7 8 93 83 80 91 347DVO USA 65 65 63 63 3 3 3 4 3 3 0 3 0 0 0 0 3 2 2 3 4 5 2 5 0 2 1 3 5 7 4 8 83 87 75 89 334 OMNIA ‐ National
Response Required Forms Cover Letter Proposed Solution MWSBE Company's Background Environmental Program Pricing Each Evaluator's Total #7..
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Exhibit B
Purchase Agreement 261026
Vendor: Warden’s Office, Inc.

Contractual Price List
Warden’s Pricing will be consistent with Region 4 Education Service Center, Houston Texas National Omnia Partners Contract number R190301
Effective June 1st, 2019, and expires May 31st, 2025
Potential final expiration on May 31st, 2029
This purchase agreement covers “office furniture”. When a specific SKU number is required by the City of Modesto that is a specific part/SKU of contract number R190301, that price will prevail. Contract R190301 also covers ‘all other office furniture’. When office furniture is requested by the City of Modesto that is not a specific SKU on contract R190301, the price proposed to the City of Modesto will be less than what is normally charged by Warden’s Office, Inc, resulting in additional savings to the City of Modesto.

Wardens understands that the City of Modesto is not subject to Federal Excise Tax.

All other taxes, California State, Local, sales and Use Tax, if applicable, will be added.

City of Modesto sales tax rate is 8.875%, as of execution date of this agreement.

Vendor Contact: Melissa “Mo” Gascon
P. 209.758.6721
[email protected]
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

March 5, 2024
Date: February 27, 2024
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: DeAnna Christensen, Director of Finance
Bill Sandhu, Public Works Director
SUBJECT: Fleet Tire Agreements
CONTACT: Dianne Love, Purchasing Manager, [email protected], 209-571-5164
DESCRIPTION:

Consider approving the Agreements for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA for a total amount not to exceed $3,400,000 over five years. (Funding Source: Fleet Fund and Outside Service Agreements) STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2020-2025 Strategic Plan Focus of Governance and Service Delivery under goal H: Achieve Financial Sustainability.

BACKGROUND:

The Public Works Fleet Division purchases over 2,000 new tires annually to maintain the City’s Fleet vehicles and outside service agreement vehicles such as Stanislaus Regional Transit Authority. With the use and wear of these vehicles, it is critical we have local accessibility to purchase tires. This allows us to maintain the quick turnaround in stock levels needed for all City vehicles and reduces the time these vehicles are not in service due to tire maintenance.

McCoy Tire/McCoy Truck Tire, and Valley Tire all of which are located in Modesto, CA, provide the City discount programs which are more cost effective and provide quicker access to stock.

These vendors provide tires for the City’s over 1,250 passenger cars, which include light duty and heavy-duty trucks, pursuit rated and emergency vehicles, as well as transit buses at the contracted rate. McCoy and Valley Tire also have a discounted program with GoodYear and Bridgestone brand tires while other tire purchases will be based on the lowest priced tires available at the time of purchase.

On October 23, 2018, under Resolution 2018-472, Council approved three Purchase Agreements with American Tire Depot, McCoy Truck Tire and Valley Tire for an annual cost of $290,000 with a total cost not to exceed $1,450,000 over five years. #8..
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City Council, March 5, 2024
Fleet Tire Agreements

On September 7, 2021, under Resolution 2021-349, Council approved a First Amendment for the two Purchasing Agreements for the Fleet Services Division for the purchase of tires to the following vendors: McCoy Tire/McCoy Truck Tire and Valley Tire, Modesto, CA for an annual combined estimated cost increase by $160,000 from $290,000 to $450,000 and a total revised combined amount increase by $320,000 from $1,450,000 to $1,770,000 over a 5-year period.

On October 10, 2023, under Resolution 2023-445, Council approved a Second Amendment for the two Purchasing Agreements for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA to increase the Agreement amount by $400,000 to a revised total amount of $2,170,000 through the Term of the Agreement and extending the Term Date from October 22, 2023, to October 22, 2024.

DISCUSSION:

The Finance Department Purchasing Division evaluated competitive bidding pricing through several cooperative agreements which includes the State of California, OMNIA Partners and Sourcewell to evaluate other awarding competitive vendors outside of Modesto. As part of this review, it was discovered these two local vendors, McCoy Tire and Valley Tire utilize the competitive pricing from these cooperative agreements and for some of the top tires purchased were significantly less than the competitive pricing. Even with the similar price range, the cost for tire vendors outside Modesto did not factor in shipping and freight that would be required by the vendors located outside of Modesto. With the City entering into agreements with these two local vendors there would be no shipping cost involved which would provide additional cost savings. The shipping cost for other vendors outside of Modesto would range from 8 to 12% of the tire pricing.

Contracting with local firms for tire inventory needs provides the City increased flexibility in managing inventory and controlling costs. The local partners provide increased access to inventory while minimizing space requirements, environmental impacts, and reduced costs for freight delivery costs. The multitude of tire sizes and volume of inventory, approximately 170 tires per month, would significantly impact space needs and increase environmental risks for the City. Additionally, the costs for freight delivery would be increased due to specific deliveries to the City’s Corporation Yard. Local vendors also include disposal and recycling of used tires and maintain local use of tax dollars infused back into local businesses.

Modesto Municipal Code Section 8-3.203 generally requires all purchases that meet or exceed $100,000 for material, equipment or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204(d) “Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality.” Based on the price analysis conducted by City staff these agreements would comply with this exception based on McCoy Tire and Valley Tire providing the lowest cost compared to competitive vendors identified through other State of California or government cooperative agreements.

FISCAL IMPACT:

Sufficient funds are budgeted in Fiscal Year (FY) 2023-24 to cover the cost for these agreements. The primary funding source for these agreements will be funded by the Fleet Fund and secondary funding sources which include the outside service agreements such as fire service contracts and Stanislaus Regional Transit Authority. An increase is being #8..
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Fleet Tire Agreements

recommended for the new agreements due to anticipated inflation increases as well as new fleet vehicles that will be added as a result of new or enhanced City programs funded through Measure H.

Below is a summary of the last six-year spending for the two local vendors.

Year Mccoy Truck Valley Tire Total Spending
1 $ 171,750 $ 90,594 $ 262,344
2 $ 209,118 $ 135,081 $ 344,199
3 $ 200,812 $ 94,613 $ 295,425
4 $ 309,423 $ 166,926 $ 476,349
5 $ 202,234 $ 113,215 $ 315,449
6 $ 324,343 $ 106,526 $ 430,869
TOTAL $ 1,417,680 $ 706,955 $ 2,124,635
COMMITTEE RECOMMENDATION:

This item was presented at the February 26, 2024, Finance Committee and approved to move forward to Council.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Agreements for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA for a two-year Agreement with three (3) one-year extension options, for an annual combined estimated amount of $680,000 and a total combined amount not to exceed $3,400,000 over five years; authorizing the Director of Finance to adjust agreement totals between vendors based on vendor’s availability and department’s needs, ensuring the combined total amount does not change and authorizing the City Manager or his designee to execute the Agreements.

Approved by: _____
DeAnna Christensen, Director of Finance
_____
Bill Sandhu, Public Works Director
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. McCoy Truck Tire Agreement

3. Attachment A – McCoy Tire
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Fleet Tire Agreements

4. Attachment A - Government Rates - Bridgestone (McCoy)

5. Attachment A - Government Rates - GoodYear (McCoy)

6. Attachment A - Government Rates Michelin (McCoy)

7. Valley Tire Agreement

8. Attachment A – Valley Tire

9. Attachment A – Government Rates – Bridgestone (Valley Tire)

10. Attachment A - Government Rates - GoodYear (Valley Tire)

11. Price Analysis
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1 MODESTO CITY COUNCIL
RESOLUTION NO. 2024-

RESOLUTION APPROVING THE AGREEMENTS FOR FLEET TIRE

PURCHASES WITH MCCOY TRUCK TIRE, MODESTO, CA AND VALLEY TIRE, MODESTO, CA FOR A TWO-YEAR AGREEMENT WITH THREE (3)

ONE-YEAR EXTENSION OPTIONS, FOR AN ANNUAL COMBINED
ESTIMATED AMOUNT OF $680,000 AND A TOTAL COMBINED AMOUNT NOT TO EXCEED $3,400,000 OVER FIVE YEARS; AUTHORIZING THE

DIRECTOR OF FINANCE TO ADJUST AGREEMENT TOTALS BETWEEN
VENDORS BASED ON VENDOR’S AVAILABILITY AND DEPARTMENT’S

NEEDS, ENSURING THE COMBINED TOTAL AMOUNT DOES NOT CHANGE

AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO

EXECUTE THE AGREEMENTS
WHEREAS, the Public Works Fleet Division purchases over 2,000 new tires annually to maintain the City’s Fleet vehicles and outside service agreement vehicles such as Stanislaus Regional Transit Authority; and
WHEREAS, with the use and wear of these vehicles, it is critical we local accessibility to purchase tires to maintain the quick turnaround in stock levels needed for all City vehicles to reduce the time these vehicles are not in service due to tire maintenance; and
WHEREAS, the Finance Department Purchasing Division evaluated competitive bidding pricing through several cooperative agreements which includes the State of California, OMNIA Partners and Sourcewell to evaluate pricing for other awarding competitive vendors outside of Modesto; and
WHEREAS, it was discovered these two local vendors, McCoy Tire and Valley utilize the competitive pricing from these cooperative agreements and for some of the top tires purchased they were significantly less than the competitive pricing; and #8..
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2 WHEREAS, with the City entering into agreements with these two local vendors there would be no shipping cost involved which would provide additional cost savings and the shipping cost for other vendors outside of Modesto would range from 8 to 12% of the tire pricing; and
WHEREAS, contracting with local firms for the tire inventory needs for the City provides increased flexibility in managing inventory and controlling costs; and WHEREAS, the local partners provide increased access to inventory while minimizing space requirements, environmental impacts, and reduced costs for freight delivery costs; and
WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases that meet or exceed $100,000 for material, equipment or contractual services to be formally bid; and
WHEREAS, exceptions to the formal bidding process are granted in MMC 8-

3.204(d) “Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality” and based on the price analysis conducted by City staff these agreements would comply with this exception based on McCoy Tire and Valley Tire providing the lowest cost compared to competitive vendors identified through other State of California or government cooperative agreements.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Agreements for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA for a two-year Agreement with three (3) #8..
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3 one-year extension options, for an annual combined estimated amount of $680,000 and a total combined amount not to exceed $3,400,000 over five years.

BE IT FURTHER RESOLVED, authorizing the Director of Finance to adjust agreement totals between vendors based on vendor’s availability and department’s needs, ensuring the combined total amount does not change.

BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby authorized to execute the Agreement, in a form approved by the City Attorney. #8..
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4 The foregoing resolution was introduced in a regular meeting of the Council of the City of Modesto held on the 5th day of March 2024, by Councilmember ________, who moved its adoption, which motion being duly seconded by Councilmember ______, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________
DIANE NAYARES-PEREZ, CMC, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _____________________________
JOSE M. SANCHEZ, City Attorney
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1 ANNUAL PURCHASE AGREEMENT 268703
MCCOY TRUCK TIRE SERVICE CENTER, INC.

This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this ______ day of _______________, 2024, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and McCoy Truck Tire Service Center, a Corporation of the State of California, hereinafter called VENDOR, W I T N E S E T H:

WHEREAS, the Modesto City Council adopted Resolution No. 2024-_______authorizing the Award of Bid and agreement for the purchase and delivery of tires for City of Modesto, Fleet Division equipment described herein (the “GOODS”) to VENDOR, attached hereto as Exhibit “A” and made a part hereof, and
WHEREAS, the CITY and VENDOR shall enter into an agreement for the purchase and delivery of tires for City of Modesto, Fleet Division as described in IFB 2324-75, and

NOW, THEREFORE, the parties hereto mutually agree as follows:

TERM OF AGREEMENT: The term of the AGREEMENT shall be for a period of TWO YEARS with THREE one-year extension options at the sole discretion of City, for a total of up to five years.

Year one: MARCH 06, 2024 THROUGH MARCH 5, 2025
Year two: MARCH 06, 2025 THROUGH MARCH 5, 2026
Year three: MARCH 06, 2026 THROUGH MARCH 5, 2027
Year four: MARCH 06, 2027 THROUGH MARCH 5, 2028
Year five: MARCH 06, 2028 THROUGH MARCH 5, 2029

1. PRICING:
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2 A. Per the aforementioned Council Resolution, the annual estimated amount of the AGREEMENT is $285,600. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $1,428,000.

B. Pricing during AGREEMENT Year one shall be as set forth in Attachment A Pricing, attached hereto and made a part hereof by this reference.

C. Pricing schedules set forth in Attachment A are in effect accordance to the Government Agreements and shall remain firm for the scheduled first year of the AGREEMENT.

Bridgestone pricing expires/may change effective 3/31/2024 Goodyear pricing expires/may change effective 1/06/2024 Michelin pricing was just updated 10/22/2023 may change effective10/22/2024 D. Price increases for each subsequent AGREEMENT years, will be based on pricing schedules that manufacture renew on yearly schedules.

2. USAGE: Vendor shall provide whatever quantities may be required during the term of this Agreement.

No minimum or maximum quantities are guaranteed or implied by CITY.

3. ORDERING: Vendor shall deliver GOODS to the location specified within CITY’s purchase order.

Unless otherwise specified by the Purchasing Division, no GOODS may be delivered to CITY unless a purchase order has been provided by CITY to VENDOR.

4. PAYMENT: All invoices shall be paid in full by CITY after completion and acceptance of the GOODS by the City, and receipt of a properly prepared invoice submitted by VENDOR via email to [email protected] . As specified by the Purchasing Division, every invoice must reference this AGREEMENT number or CITY’s purchase order number. VENDOR will be paid by CITY via the following payment method Net 30 terms via CITY’s ePay Program.

5. AMENDMENTS: No changes to this AGREEMENT shall be effective unless documented by a written amendment to this AGREEMENT and signed by the parties hereto with CITY represented by the Purchasing Division.

6. TERMINATION:

A. In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the non-performance.

Within 30 days after receipt of notification, the breaching party shall correct any non-performance to the reasonable satisfaction of the non-breaching party. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.

B. CITY may terminate this AGREEMENT for convenience upon 30 days prior notice to VENDOR by CITY’s authorized employee.

7. INSPECTION: All GOODS are subject to inspection and test by the City for compliance with specifications as included herein, within a reasonable time after delivery. In the event GOODS are defective or not in conformity with this AGREEMENT or CITY’s purchase order, the CITY shall have the rights to either reject the GOODS or require correction. Defective articles or services shall be removed from CITY premises and/or corrected by and at the expense of VENDOR; provided that should #8..
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3 the VENDOR fail, neglect or refuse to do so, the CITY shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. CITY may deduct from any moneys due or that may there after come due to VENDOR, or send an invoice to the VENDOR which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the CITY. In the event that the VENDOR fails to make prompt delivery as specified for any item, the same conditions as to the rights of the CITY to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. Failure by CITY to inspect and accept or reject shall not relieve the VENDOR from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

8. RESPONSIBILITY: Unless otherwise specified, the VENDOR shall be responsible for all GOODS until delivered at CITY’s designated delivery point and shall bear all risks as to items rejected or requiring correction after notice of such rejection or correction is given.

9. SHIPMENT: Unless otherwise authorized by CITY’s Purchasing Division, GOODS shall be delivered F.O.B. Destination Freight Prepaid and Included in Price of GOODS. VENDOR may not collect freight collect or charge shipping expenses otherwise to CITY. Original receipted freight bill must accompany the invoice. Shipment must be made within the time stated on Purchase Order, failing which CITY reserves the right to purchase elsewhere and charge VENDOR with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control and without the fault or negligence of VENDOR.

10. CHANGES: A purchase order may at any time, by written order of the CITY, be changed in regard to the GOODS to be furnished, quantities ordered, unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid PO. In the event such change causes an increase or decrease in the cost of performance hereunder, and equitable adjustment will be made for the cost thereof, subject to the approval of the Purchasing Manager, and written notice given therefore.

12. WARRANTY: Notwithstanding any other provisions of the purchase order, VENDOR warranties for the GOODS shall extend for 90 days after delivery thereof to CITY, shall meet or exceed all original manufacturer warranties, and that GOODS shall be of the most suitable grade as specified in this AGREEMENT, VENDOR’s own marketing materials and in the purchase order. Moreover, VENDOR warrants and represents that GOODS shall comply with warranties of merchantability and fitness for a particular purpose. If a defect is discovered in any GOODS covered in this AGREEMENT, VENDOR shall correct at its expense, including transportation/freight, such defects as are reported within one year of final acceptance.

13. INSURANCE: Any purchase order where work, maintenance, or service is performed on CITY property requires appropriate insurance. VENDOR shall ensure proper insurance certificates are on file with the CITY prior to performing onsite work. Contact CITY’s Purchasing Division to verify the type of insurance required.

14. TAX EXEMPTIONS: The CITY is exempt from payment of federal excise tax. All invoices shall be exclusive of such excise tax. Moreover, if the CITY’s purchase is not subject to sales tax, the statement for resale will appear in the body of the purchase order.

15. INDEMNITIES:
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4 A. VENDOR agrees to protect, indemnify and save harmless CITY and its agents, officers, employees, and volunteers from any claim, loss or damage from VENDOR’s, or the GOODs’, infringement of trademarks, patents, copyrights and unfair competition action with to any third party.

B. VENDOR shall hold the CITY and its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of VENDOR, or its agents, officers, employees, or subcontractors relating to or during the performance of its obligations under this AGREEMENT. VENDOR’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for VENDOR to procure and maintain a policy of insurance VENDOR.

16. GOVERNING LAW: This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, U.S.A., without giving effect to its conflicts of law provisions or principles.

17. VENUE: Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.

18. ATTORNEYS’ FEES. If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

19. LIMITATION OF LIABILITY: The CITY shall not be responsible for any damage that may accrue by reason of the death or injury of the person of the Vendor’s officers, agents, employees, invitees, or licensees, or be set up at any time because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed to, approximately or remotely, by reason of or in the course of performance of the Purchase Order. The Vendor shall assume full responsibility for the defense of any claims arising under the Purchase Order and the Vendor shall save, keep, and bear harmless the City, all officers and employees thereof, from all damages, costs, or expenses because of personal injury or property damage based on the performance of this Purchase Order or asserted against it.

20. NOTICES: Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid addressed as follows:

CONTRACTOR: Scott Ingham
1407 Lone Palm Ave
Modesto, CA 95351
Phone: (209) 521-6221
[email protected]
CITY: City of Modesto
Kim Presson, Buyer
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5 Purchasing Division
P.O. Box 642
Modesto, CA 95353
Phone (209) 577-5375
[email protected]
Either party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

21. ASSIGNMENT: Neither this AGREEMENT nor any portion hereof shall be subcontracted or assigned without the written consent of the City in each and every instance.

22. MISCELLANEOUS: Time is of the essence in each and every provision of this AGREEMENT.

23. ENTIRE AGREEMENT: This AGREEMENT and its exhibits contain the entire understanding between VENDOR and CITY. Additional or new terms contained in this AGREEMENT which vary from VENDOR’S bid are controlling and are deemed accepted by VENDOR by provision of any GOODS or other commencement of performance hereunder. The terms and conditions of the IFB, attached hereto as Exhibit C, are incorporated herein. In the event of a conflict between the IFB and this AGREEMENT, this AGREEMENT shall control. All previous bids, offers and communications relative to this AGREEMENT, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this AGREEMENT. No future waiver or exception to any of the terms, conditions, and provisions of this AGREEMENT shall be considered valid unless specifically agreed to in writing by the parties.

24. PARTIAL INVALIDITY: If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this AGREEMENT by its City Manager and attested by its City Clerk under authority of Resolution No. 2024-________ adopted by the Council of the City of Modesto on the _______day of ____________________, 2024 and McCoy Truck Tire Service Center has caused this Agreement to be duly executed.
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Attachment A
Retread Tires
12R22.5 BDV $279.71
12R22.5 CASING $75.00
305/701r22.5 BVD 18ply Electric Bus $260.00
11R22.5 DR4 16PLY $229.26
11R22.5 CASINGS $95.00
12R22.5 DR4 16ply $279.71
12r22.5 BDV $279.71
12r22.5 CASING $75.00
Mark any services here
Service Call $95.00
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ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000016 Bridgestone DLR AT REVO 3 LT N LT245/75R16 E S OWL 0 289.94 000017 Bridgestone DLR AT REVO 3 LT N LT245/75R17 E R OWL 0 172.44 000018 Bridgestone DLR AT REVO 3 LT N LT255/75R17 C R OWL 0 342.66 000019 Bridgestone DLR AT REVO 3 LT N LT265/70R17 E S OWL 0 183.91 000020 Bridgestone DLR AT REVO 3 LT N LT265/75R16 E R OWL 0 206.38 000021 Bridgestone DLR AT REVO 3 LT N LT275/65R18 E S BL 0 186.1 000022 Bridgestone DLR AT REVO 3 LT N LT275/65R20 E S BL 2.36 459.45 000024 Bridgestone DLR AT REVO 3 LT N LT285/70R17 E R OWL 0 369.01 000025 Bridgestone DLR AT REVO 3 LT N LT285/75R16 E R OWL 2.36 349.47 000026 Bridgestone DLR AT REVO 3 LT N LT315/70R17 E S OWL 0 448.54 000027 Bridgestone DLR AT REVO 3 LT N LT275/70R18 E S OWL 1.32 208.83 000028 Bridgestone DLR AT REVO 3 LT N LT265/60R20 E R BL 0 425.82 000029 Bridgestone DLR AT REVO 3 LT N LT265/70R18 E R OWL 0.19 370.38 000032 Bridgestone DLR AT REVO 3 PS 540 P245/65R17 T OWL 0 289.94 000033 Bridgestone DLR AT REVO 3 PS 540 P265/70R17 T OWL 0 160.08 000036 Bridgestone DLR AT REVO 3 PS 540 P265/75R16 T OWL 0 182.61 000037 Bridgestone DLR AT REVO 3 PS 540 P245/75R16 T OWL 0 260.4 000038 Bridgestone DLR AT REVO 3 PS 540 P285/70R17 T OWL 0 330.39 000040 Bridgestone DLR AT REVO 3 PS 540 P265/70R18 T OWL 0 310.39 000041 Bridgestone DLR AT REVO 3 PS 540 P265/70R16 T OWL 0 303.57 000042 Bridgestone DLR AT REVO 3 PS 540 P265/65R17 T OWL 0 314.93 000043 Bridgestone DLR AT REVO 3 PS 540 P275/65R18 T OWL 0 338.11 000044 Bridgestone DLR AT REVO 3 PS 540 P245/70R17 T OWL 0 294.94 000049 Bridgestone DLR AT REVO 3 PS 540 P255/70R18 T OWL 0 308.57 000050 Bridgestone DLR AT REVO 3 PS 540 P265/65R18 T OWL 0 325.39 000051 Bridgestone DLR AT REVO 3 PS 540 265/60R18 T OWL 0 324.02 000052 Bridgestone DLR AT REVO 3 PS 540 P275/60R20 T OWL 0 342.66 000053 Bridgestone DLR AT REVO 3 PS 540 P275/55R20 T BL 0 294.03 000056 Bridgestone DLR AT REVO 3 PS 540 P225/75R16 T OWL 0 244.95 000062 Bridgestone TRNZ QTTECH PS 800 215/60R16 V BL 0 181.8 000063 Bridgestone TRNZ QTTECH PS 800 205/55R16 V BL 0 187.19 000064 Bridgestone TRNZ QTTECH PS 800 195/65R15 H BL 0 187.64 000065 Bridgestone TRNZ QTTECH PS 800 225/50R17 V BL 0 228.94

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ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000066 Bridgestone TRNZ QTTECH PS 800 225/60R16 H BL 0 197.96 000067 Bridgestone TRNZ QTTECH PS 800 215/55R17 V BL 0 216.82 000069 Bridgestone TRNZ QTTECH PS 800 225/45R17 V BL 0 221.31 000071 Bridgestone TRNZ QTTECH PS 800 205/60R16 V BL 0 180.46 000072 Bridgestone TRNZ QTTECH PS 800 215/45R17 V BL 0 223.55 000073 Bridgestone TRNZ QTTECH PS 800 235/45R17 V BL 0 241.06 000074 Bridgestone TRNZ QTTECH PS 800 205/65R15 H BL 0 189.44 000075 Bridgestone TRNZ QTTECH PS 800 245/40R18 V BL 0 285.95 000076 Bridgestone TRNZ QTTECH PS 800 205/50R17 XL V BL 0 220.86 000077 Bridgestone TRNZ QTTECH PS 800 215/50R17 XL V BL 0 214.57 000078 Bridgestone TRNZ QTTECH PS 800 225/40R18 XL V BL 0 246.45 000079 Bridgestone TRNZ QTTECH PS 800 245/40R19 V BL 0 271.58 000080 Bridgestone TRNZ QTTECH PS 800 235/55R17 V BL 0 237.47 000081 Bridgestone TRNZ QTTECH PS 800 225/55R17 V BL 0 225.35 000082 Bridgestone TRNZ QTTECH PS 800 235/50R18 V BL 0 259.02 000083 Bridgestone TRNZ QTTECH PS 800 215/55R16 H BL 0 191.68 000084 Bridgestone TRNZ QTTECH PS 800 245/45R18 V BL 0 288.64 000085 Bridgestone TRNZ QTTECH PS 800 235/40R18 XL V BL 0 257.67 000086 Bridgestone TRNZ QTTECH PS 800 245/45R19 V BL 0 279.22 000087 Bridgestone TRNZ QTTECH PS 800 255/40R19 XL V BL 0 312.88 000090 Bridgestone TRNZ QTTECH PS 800 245/50R17 V BL 0 255.42 000091 Bridgestone TRNZ QTTECH PS 800 245/50R18 V BL 0 267.54 000107 Firestone CHFUELFIGHTER PS 600 195/50R16 H BL 0 108.76 000112 Bridgestone POTENZA RE980AS PS 500 205/55R16 W BL 0 133.8 000113 Bridgestone POTENZA RE980AS PS 500 225/45R17 XL W BL 0 150.68 000114 Bridgestone POTENZA RE980AS PS 500 225/50R17 XL W BL 0 168.44 000115 Bridgestone POTENZA RE980AS PS 500 235/45R17 XL W BL 0 165.41 000116 Bridgestone POTENZA RE980AS PS 500 235/55R17 W BL 0 174.5 000117 Bridgestone POTENZA RE980AS PS 500 215/45R17 XL W BL 0 156.75 000118 Bridgestone POTENZA RE980AS PS 500 225/40R18 XL W BL 0 166.71 000119 Bridgestone POTENZA RE980AS PS 500 205/50R17 XL W BL 0 160.64 000120 Bridgestone POTENZA RE980AS PS 500 245/45R18 XL W BL 0 191.39 000121 Bridgestone POTENZA RE980AS PS 500 215/50R17 XL W BL 0 156.31

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ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000122 Bridgestone POTENZA RE980AS PS 500 245/40R18 XL W BL 0 196.58 000123 Bridgestone POTENZA RE980AS PS 500 245/45R17 XL W BL 0 191.82 000124 Bridgestone POTENZA RE980AS PS 500 225/55R17 W BL 0 152.42 000125 Bridgestone POTENZA RE980AS PS 500 245/40R17 W BL 0 182.29 000126 Bridgestone POTENZA RE980AS PS 500 235/50R18 W BL 0 186.62 000127 Bridgestone POTENZA RE980AS PS 500 225/45R18 W BL 0 184.03 000128 Bridgestone POTENZA RE980AS PS 500 245/40R19 XL W BL 0 237.72 000129 Bridgestone POTENZA RE980AS PS 500 235/40R18 XL W BL 0 188.79 000130 Bridgestone POTENZA RE980AS PS 500 255/35R18 XL W BL 0 222.13 000131 Bridgestone POTENZA RE980AS PS 500 255/40R18 XL W BL 0 208.71 000132 Bridgestone POTENZA RE980AS PS 500 215/45R18 XL W BL 0 169.74 000133 Bridgestone POTENZA RE980AS PS 500 245/45R20 XL W BL 0 235.55 000136 Bridgestone POTENZA RE980AS PS 500 255/35R19 XL W BL 0 231.22 000138 Bridgestone POTENZA RE980AS PS 500 275/35R18 W BL 0 251.14 000139 Bridgestone POTENZA RE980AS PS 500 235/45R18 XL W BL 0 203.51 000140 Bridgestone POTENZA RE980AS PS 500 255/35R20 XL W BL 0 232.09 000142 Bridgestone POTENZA RE980AS PS 500 235/35R19 XL W BL 0 233.82 000144 Bridgestone POTENZA RE980AS PS 500 265/35R18 XL W BL 0 223.43 000145 Bridgestone POTENZA RE980AS PS 500 255/40R19 XL W BL 0 250.27 000146 Bridgestone POTENZA RE980AS PS 500 275/40R19 W BL 0 280.15 000147 Bridgestone POTENZA RE980AS PS 500 275/35R19 W BL 0 258.5 000148 Bridgestone POTENZA RE980AS PS 500 245/35R19 XL W BL 0 243.78 000149 Bridgestone POTENZA RE980AS PS 500 225/50R18 W BL 0 174.93 000150 Bridgestone POTENZA RE980AS PS 500 275/35R20 XL W BL 0 246.38 000151 Bridgestone POTENZA RE980AS PS 500 245/40R20 XL W BL 0 247.68 000152 Bridgestone POTENZA RE980AS PS 500 225/40R19 XL W BL 0 218.23 000153 Bridgestone POTENZA RE980AS PS 500 265/40R18 XL W BL 0 211.3 000155 Bridgestone POTENZA RE980AS PS 500 215/40R18 XL W BL 0 167.14 000158 Bridgestone POTENZA RE980AS PS 500 225/45R19 XL W BL 0 210.87 000161 Bridgestone POTENZA RE980AS PS 500 215/55R17 W BL 0 150.68 000162 Bridgestone POTENZA RE980AS PS 500 205/45R17 W BL 0 157.61 000173 Firestone DEST-MT LT N LT305/55R20 E Q BL 0 318.88 000177 Firestone FRHWK GT Z PRST PT 340 245/55R18 W BL 0 189.4

#8..

ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000178 Firestone TRANSFORCE AT2 LT N LT215/85R16 E R BL 0 147.86 000179 Firestone TRANSFORCE AT2 LT N LT235/85R16 E R BL 0 187.71 000180 Firestone TRANSFORCE AT2 LT N LT225/75R16 E R BL 0 133.01 000181 Firestone TRANSFORCE AT2 LT N LT245/75R16 E R BL 0 144.32 000182 Firestone TRANSFORCE AT2 LT N LT265/75R16 E R BL 0 154.03 000183 Firestone TRANSFORCE AT2 LT N LT225/75R17 E R BL 0 157.63 000184 Firestone TRANSFORCE AT2 LT N LT245/75R17 E R OWL 0 158.08 000185 Firestone TRANSFORCE AT2 LT N LT235/80R17 E R BL 0 156.9 000186 Firestone TRANSFORCE AT2 LT N LT245/70R17 E R BL 0 151.51 000187 Firestone TRANSFORCE AT2 LT N LT265/70R17 E R OWL 0 161.9 000188 Firestone TRANSFORCE AT2 LT N LT265/70R18 E R BL 0.19 193.18 000189 Firestone TRANSFORCE AT2 LT N LT275/70R18 E R OWL 1.32 179.54 000190 Firestone TRANSFORCE AT2 LT N LT275/65R18 E R OWL 0 179.28 000191 Firestone TRANSFORCE AT2 LT N LT275/65R20 E R BL 2.36 300.66 000192 Firestone TRANSFORCE AT2 LT N LT265/60R20 E R BL 0 279.94 000200 Bridgestone DLR H/P SPT AS PS 500 245/60R18 H BL 0 256.77 000216 Bridgestone TURANZA EL440 PS 480 235/60R18 H BL 0 229.5 000219 Bridgestone ECOPIA EP422 PL PS 640 215/55R17 V BL 0 182.15 000220 Bridgestone TURANZA EL440 PS 480 235/45R18 V BL 0 257.67 000221 Bridgestone TURANZA EL440 PS 480 235/40R19 V BL 0 287.21 000223 Firestone DESTLE2 PS 520 P245/75R16 S BL 0 158.96 000224 Firestone DESTLE2 PS 520 P265/65R17 S BL 0 187.03 000227 Bridgestone ECPHL422PLS PS 600 235/55R20 V BL 0 254.04 000234 Bridgestone DLR H/P SPT AS PS 500 225/65R17 H BL 0 214.34 000235 Bridgestone DLR H/P SPT AS PS 500 225/60R18 H BL 0 230.79 000236 Bridgestone RE97AS RFT PS 400 P225/55RF17 V BL 0 219.96 000237 Bridgestone TRNZEL400 02RFT PS 260 205/50R17 V BL 0 224.29 000240 Firestone AFFNTY TRG S4FF PS 500 P195/65R15 H BL 0 108.64 000252 Firestone FRHWK PVS PT N 245/55R18 V BL 0 149.72 000257 Bridgestone POTENZA S001MOE PS 280 255/35R19 XL Y BL 0 324.32 000258 Bridgestone POTENZA S001MOE PS 280 285/30R19 XL Y BL 0 394.9 000259 Bridgestone POTENZA S001MOE PS 280 255/40R18 XL Y BL 0 321.72 000260 Bridgestone POTENZA S001MOE PS 280 285/35R18 Y BL 0 366.75

#8..

ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000265 Firestone FT140 PS 560 215/50R17 H BL 0 117.62
000275 Bridgestone R268 ECOPIA TB 9R22.5 12 L BL 9.83 470.01 000276 Bridgestone R268 ECOPIA TB 10R22.5 12 L BL 16.07 486.16 000277 Bridgestone R268 ECOPIA TB 10R22.5 14 L BL 20.6 406.09 000278 Bridgestone R268 ECOPIA TB 12R22.5 16 L BL 36.76 516.1 000279 Bridgestone R238 TB 265/70R19.5 14 L BL 18.99 489.68 000280 Bridgestone R268 ECOPIA TB 245/75R22.5 14 L BL 11.06 457.88 000281 Bridgestone R268 ECOPIA TB 265/75R22.5 14 L BL 16.07 525.22 000282 Bridgestone R268 ECOPIA TB 295/80R22.5 16 L BL 40.92 626.23 000308 Bridgestone W919 TB 11R22.5 16 K BL 29.39 585.26 000309 Bridgestone W919 TB 295/75R22.5 16 K BL 29.39 585.26 000312 Bridgestone M870 TB 425/65R22.5 20 K BL 37.33 966.28 000324 Bridgestone DLR H/P SPT AS PS 500 275/40R20 XL W BL 0 247.68 000401 Firestone PERFORMER 85 AG 380/85R30 D R1W 0 1407.07 000403 Firestone RADIAL 9000 AG 650/65R38 D R1W 0 2639.67 000406 Bridgestone BLIZZAK DM-V2 PS NA P275/65R18 R BL 0 271.49 000407 Firestone FORESTSPCRC20PR AG 23.1B26 20 A2 LS2 0 2684.57 000410 Firestone DEST FARM AG IF280/70R15 D I-1 0 251.91 000419 Firestone RADIAL ANS AG IF900/65R32CFO B R-3 0 5851.66 000425 Bridgestone PTNZ RE97AS PS 400 245/40R20 V BL 0 307 000426 Bridgestone POTENZA RE070 PS 140 265/35ZR20 Y) BL 0 454.73 000428 Bridgestone DLRHLALNZPLS PS 800 P235/75R15 T OWL 0 203.59 000430 Bridgestone DLRHLALNZPLS PS 800 P225/75R16 T OWL 0 217.23 000431 Bridgestone DLRHLALNZPLS PS 800 P245/75R16 T OWL 0 230.86 000433 Bridgestone DLRHLALNZPLS PS 800 235/70R16 H BL 0 239.04 000434 Bridgestone DLRHLALNZPLS PS 800 P245/70R16 H BL 0 230.86 000435 Bridgestone DLRHLALNZPLS PS 800 P255/70R16 T OWL 0 235.86 000436 Bridgestone DLRHLALNZPLS PS 800 265/70R16 T OWL 0 260.4 000437 Bridgestone DLRHLALNZPLS PS 800 255/65R16 H BL 0 262.22 000438 Bridgestone DLRHLALNZPLS PS 800 P245/70R17 T OWL 0 254.95 000439 Bridgestone DLRHLALNZPLS PS 800 P265/70R17 T OWL 0 258.13 000441 Bridgestone DLRHLALNZPLS PS 800 235/65R17 H BL 0 214.05 000442 Bridgestone DLRHLALNZPLS PS 800 P245/65R17 H BL 0 244.95

#8..

ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000445 Bridgestone DLRHLALNZPLS PS 800 P265/65R17 T OWL 0 268.58 000446 Bridgestone DLRHLALNZPLS PS 800 255/60R17 H BL 0 266.31 000447 Bridgestone DLRHLALNZPLS PS 800 P265/70R18 T OWL 0 263.13 000448 Bridgestone DLRHLALNZPLS PS 800 P255/65R18 T BL 0 251.77 000449 Bridgestone DLRHLALNZPLS PS 800 P265/65R18 T OWL 0 269.03 000450 Bridgestone BLZZK LM-32 MOE PS NA 255/40R18 XL V BL 0 318.69 000451 Bridgestone DLRHLALNZPLS PS 800 P275/65R18 H BL 0 281.3 000452 Bridgestone DLRHLALNZPLS PS 800 P245/60R18 H BL 0 265.85 000453 Bridgestone DLRHLALNZPLS PS 800 265/60R18 V BL 0 245.4 000454 Bridgestone DLRHLALNZPLS PS 800 275/60R18 H BL 0 249.04 000455 Bridgestone DLRHLALNZPLS PS 800 235/55R18 V BL 0 260.4 000456 Bridgestone DLRHLALNZPLS PS 800 P245/55R19 T BL 0 259.04 000457 Bridgestone DLRHLALNZPLS PS 800 255/55R19 XL V BL 0 292.21 000459 Bridgestone DLRHLALNZPLS PS 540 255/50R19 XL W BL 0 309.03 000460 Bridgestone TRNZA EL400-02E PS 300 P205/55R16 H BL 0 137.77 000462 Bridgestone DLRHLALNZPLS PS 800 P275/60R20 H BL 0 312.66 000463 Bridgestone DLRHLALNZPLS PS 800 255/50R20 XL V BL 0 308.12 000464 Bridgestone DLRHLALNZPLS PS 800 P285/50R20 V BL 0 301.75 000465 Bridgestone DLRHLALNZPLS PS 800 P265/50R20 V BL 0 297.66 000470 Bridgestone VLTS DE2 OR 875/65R29 MS EL4 0 10342.63 000477 Bridgestone TRNZA EL400-02E PS 300 P205/60R15 H BL 0 144.52 000533 Bridgestone TRNZA EL400-02 PS 260 P215/45R17 V BL 0 189.05 000537 Bridgestone PTNZ RE050A RFT PS 140 245/35R20 XL Y BL 0 389.7 000539 Bridgestone PTNZ RE050A RFT PS 140 275/30R20 XL Y BL 0 458.55 000543 Firestone DEST FARM AG IF240/80R15 D I-1 0 230.56 000545 Bridgestone POTENZA RE050A PS 140 225/50R18 W BL 0 252.44 000549 Firestone PERFORMER 85 AG 380/85R24 D R1W 0 921.93 000560 Firestone RAD AT 23 AG IF520/85R42CFO B R-1 0 3719.1 000562 Bridgestone POTENZA RE050A PS 140 245/45R18 W BL 0 219.53 000566 Firestone PERFORMER 85 AG 320/85R24 D R1W 0 743.06 000569 Firestone PERFORMER 85 AG 460/85R30 D R1W 0 1409.59 000586 Firestone PERFORMER 85 AG 460/85R34 D R1W 0 2842.47 000587 Firestone PERFORMER 85 AG 460/85R38 D R1W 0 3195.07

#8..

ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000588 Firestone PERFORMER 85 AG 320/85R28 D R1W 0 1204.34 000589 Firestone PERFORMER 85 AG 380/85R28 D R1W 0 1576.71 000593 Firestone FR740 PS 260 P215/45R17 W BL 0 145.39
000597 Bridgestone POTENZA RE050A PS 140 245/45R18 W BL 0 219.53 000599 Firestone PERFORMER 85 AG 420/85R24 D R1W 0 2219.27 000600 Firestone PERFORMER 85 AG 420/85R28 D R1W 0 2532.51 000601 Firestone PERFORMER 85 AG 460/85R30 D R1W 0 2736.81 000602 Firestone PERFORMER 85 AG 520/85R38 D R1W 0 3467.13 000627 Firestone PERFORMER 70 AG 380/70R28 D R1W 0 1739.76 000628 Firestone PERFORMER 85 AG 520/85R42 D R1W 0 4158.65 000631 Bridgestone TRNZ ER300 RFT PS 320 275/35R19 Y BL 0 419.14 000632 Bridgestone DLR H/L 400 PS 300 P225/55R18 H BL 0 226.89 000646 Bridgestone BLIZZAKLM-80RFT PS N P225/65RF17 H BL 0 252.87 000647 Bridgestone BLIZZAK LT LT NA LT225/75R16 E R BL 0 221.7 000649 Bridgestone BLIZZAK LT LT NA LT245/75R16 E R BL 0 252.01 000650 Bridgestone BLIZZAK LT LT NA LT275/65R18 E R BL 0 328.21 000652 Bridgestone BLIZZAK LT LT NA LT245/70R17 E R BL 0 292.28 000653 Bridgestone BLIZZAK LT LT NA LT275/65R20 E R BL 2.36 342.94 000654 Bridgestone BLIZZAK LT LT NA LT265/60R20 E R BL 0 335.14 000655 Bridgestone BLIZZAK LT LT NA LT275/70R18 E R BL 1.32 313.06 000656 Bridgestone BLIZZAK LT LT NA LT265/70R17 E R BL 0 286.65 000657 Bridgestone BLIZZAK LT LT NA LT255/75R17 C R BL 0 283.18 000658 Bridgestone BLIZZAK LT LT NA LT265/70R18 E R BL 0.19 303.97 000659 Bridgestone BLIZZAK LT LT NA LT245/75R17 E R BL 0 263.26 000694 Firestone FRHWK PRST AWT PT 600 245/55R18 V BL 0 152.7 000702 Firestone FRHWK PRST PT 640 245/55R18 W BL 0 133.39 000707 Bridgestone POTENZA S007 A PS 240 205/45R17 XL Y BL 0 117.34 000709 Bridgestone POTENZA S007 A PS 240 225/45R17 XL Y BL 0 126.87 000710 Bridgestone POTENZA S007 A PS 240 235/45R17 XL Y BL 0 135.96 000722 Bridgestone POTENZA S007 A PS 240 225/45R18 XL Y BL 0 158.48 000727 Bridgestone POTENZA S007 A PS 240 225/40R18 XL Y BL 0 155.45 000738 Bridgestone POTENZA S007 A PS 240 235/35R19 XL Y BL 0 183.59 000743 Bridgestone POTENZA S007 A PS 240 245/45R19 XL Y BL 0 175.37

#8..

ATTACHMENT A
Article Brand Tire Pattern Tire Type UTQG Size Ply SRLR SW FET Gov Price 000762 Bridgestone POTENZA S007 A PS 240 245/45R20 XL Y BL 0 189.22 000780 Firestone TRANSFORCE AT2 LT N LT285/70R17 E R BL 0 238.9 000801 Bridgestone M788 TB 385/55R22.5 20 K BL 60.67 740.17 000862 Bridgestone DLR HL ALENZA PS 600 275/55R20 T OWL 0 252.22 000863 Bridgestone DLR HL ALENZA PS 600 275/55R20 T BL 0 228.59 000864 Bridgestone ECPHL422PLS PS 600 265/50R20 T BL 0 269.03 000865 Bridgestone DLR AT RHS PS 400 255/70R18 T BL 0 287.21 000867 Bridgestone DUELER HP SPORT PS 300 265/60R18 H BL 0 246.38 000888 Bridgestone ECPHL422PLS PS 700 235/65R17 H BL 0 215.86 000889 Bridgestone ECPHL422PLS PS 700 235/60R18 H BL 0 251.31 000894 Bridgestone PTNZ RE97AS PS 400 235/45R18 V BL 0 248.54 000895 Firestone DEST FARM AG VF285/70R19.5 D I-1 0 613.85 000899 Firestone DEST FARM AG VF385/65R22.5 D I-1 0 925.42 000900 Firestone ALL TRC UTIL AG 16.9-28 8 R-4 0 582.92 000907 Firestone RAD AT DT AG 600/70R28 B R1W 0 2616.54 000908 Firestone RAD AT DT AG VF380/95R38 B R1W 0 2485.38 000911 Firestone RADIAL ANS AG IF800/60R32CFO B R-3 0 4875.46 000912 Firestone IRR SPECIAL AG 14.9-24 6 R-1 0 574.53
000926 Firestone RAD CH SP GR AG VF580/85R42CFO B R-2 0 4247.48 000927 Bridgestone POTENZARE050ASC PS 140 245/35ZR19 Y) BL 0 326.48 000929 Firestone FIELD & ROAD AG 11.2-38 6 A8 R-1 0 641.16 000944 Bridgestone POTENZARE050ASC PS 140 345/35ZR19 Y) BL 0 483.23 000965 Bridgestone ECOPIA EP150 PS 380 185/55R15 T BL 0 167.52 000980 Firestone FT140 PS 560 205/50R17 V BL 0 134.18
000984 Bridgestone TURANZA ER33 PS 140 245/45R18 W BL 0 300.94 000985 Bridgestone ECPHL422PLS PS 600 225/65R17 H BL 0 185.42 000991 Firestone DURALOAD SDT OR 35/65-33 42 L-5 0 11570.74 000992 Firestone DURALOAD PT OR 35/65-33 42 L5S 0 12849.52 000996 Bridgestone VSDR D2A OR 20.5R25 1* L-5 0 5752.49 000997 Bridgestone VSDR D2A OR 20.5R25 2* L-5 0 5752.49 001050 Bridgestone M713 ECOPIA TB 295/75R22.5 14 L BL 25.23 591.69 001056 Bridgestone M771 TB 11R22.5 14 L BL 25.23 619.56 001057 Bridgestone M771 TB 11R22.5 16 L BL 29.39 638.62