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www.modestogov.com
AGENDA
City of Modesto
FINANCE COMMITTEE
COUNCIL WORKSHOP
2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, May 20, 2024 at 4:00 PM
Roll Call: Nick Bavaro, Chair
Rosa Escutia-Braaton, Vice-Chair
David Wright, Member
Alternates: Eric Alvarez, Jeremiah Williams, Chris Ricci, Sue Zwahlen Council has not delegated directive or final approval authority to the Committees.
Committee actions are recommendations to the full City Council, not final decisions on an issue. * Public Comment will only be in-person. Members of the public who wish to address the Committee, by providing public comment, during the meeting must do so in-person in the 2001-40 Del Puerto Room. As an alternative, members of the public may also provide written public comment submitted via email as indicated in the Submitting Comments by Email instructions on this agenda. Zoom will still be available for viewing and Wordly translation. *Members of the public will be allowed to provide public comment through Zoom if a Committee Member is participating remotely pursuant to the provisions of Assembly Bill 2449. *Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Committee meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed below, and the meeting is physically open to the public.
“Wordly” can translate into 25+ different languages! To access written translation during the meeting, please scan the QR Code or click this link https://attend.wordly.ai/join/RJDY-6364.
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"Wordly" puede traducir a más de 25 idiomas diferentes! Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace https://attend.wordly.ai/join/RJDY-6364.
You may observe a livestream of the meeting at http://media.modestogov.com. You may also view or listen to the meeting as indicated below.
THE MEETING CAN BE VIEWED BY ZOOM VIDEO
CONFERENCING OR TELEPHONE
Joining the Committee meeting via Zoom
The City of Modesto is now offering the ability to view Committee meetings via telephonic conferencing via “Zoom” video conferencing computer technology. The meeting may be accessed through the use of Zoom using the following options:
Enter the following link into an Internet Browser
https://us02web.zoom.us/j/86945970570,
Enter the following link into an Internet Browser https://zoom.us/ and using the Webinar ID 869 4597 0570
Passcode 84326
To use Zoom, please visit: https://zoom.us/ and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app onto your mobile device, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the upcoming Committee meeting.
Joining the Committee meeting via Telephone
If you don’t have a smart phone or computer to access the meeting via Zoom, you can listen by phone, by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and enter the Webinar ID 869 4597 0570 Passcode 84326
PUBLIC COMMENTS IN PERSON
Three-minute time limit per speaker.
Only interested persons in the audience may present these matters. Under State law, Committee Members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee Member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.
SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the Committee - 3 -
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Members and placed in the record but will not be read aloud during the meeting. Written comments must be received two hours before the meeting.
This Agenda is on file in the City Clerk’s Office, Sixth Floor, 10th Street Place, Posting Board at entry of 10th Street Place, and is available on the City’s Web site at www.modestogov.com.
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Clerk’s office during normal business hours. Such documents are also available online, subject to staff’s ability to post the documents before the meeting, at the following website www.modestogov.com/councilmeetings In accordance with the requirements of Title II of the Americans with Disabilities Act (“ADA”) of 1990, the Fair Employment & Housing Act (“FEHA”), the Rehabilitation Act of 1973 (as amended), Government Code section 11135 and other applicable codes, the City of Modesto (“City”) will not discriminate against individuals on the basis of disability in the City’s services, programs, or activities. For more information, please visit the City of Modesto website at https://www.modestogov.com/865/Americans-with-Disabilities-Act-ADA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (209) 577-5396. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
Any and all of the following agenda items are subject to action by the Modesto City Council.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
Information concerning the consent items listed below has been forwarded to each Committee Member prior to this meeting for study. Unless some member of the audience or Committee Member has a question concerning an item and asks that it be withdrawn from the consent list, the Committee approves the items at one time. The action taken by the Committee in approving consent items is set forth in the explanation of this individual item.
CONSENT
An item may be removed from consent and discussed at the request of an audience member or Committee Member.
Consent
1. Consider three On-Call Agreements for Construction Inspection Services, with Dillon and Murphy Engineering, West Yost Associates, and TRC Engineering, Inc., for a oneyear Agreement with two one-year extension options, for an estimated amount of $74,500 per consultant, and a total amount not to exceed $223,500 per consultant over three years. (Funding Source: Various Capital Improvement Program Projects) Motion recommending three On-Call Agreements for Construction Inspection Services with Dillon and Murphy Engineering, West Yost Associates, and TRC Engineering, Inc, for a one-year Agreement with two one-year extension - 4 -
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options, for an estimated amount of $74,500 per consultant, and a total amount not to exceed $223,500 per consultant over three years and forwarding to Council for approval.
ENGINEERING SERVICES; Peter Kambel, 209-577-5444, [email protected] Consent
2. Consider the purchase of a New Public Bidding Solution Subscription with OpenGov Inc., San Francisco, CA in the amount of $276,136 over three years and forwarding to Council for approval. (Funding Source: General Fund, Capital Improvement Fund, and Utility Funds)
Motion recommending the purchase of a New Public Bidding Solution Subscription with OpenGov Inc., San Francisco, CA in the amount of $276,136 over three years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
3. Consider the Agreement for Polygraph Services to Assurance Polygraph, LLC, Castro Valley, CA, for a total amount not to exceed $538,260 over five years and forwarding to Council for approval. (Funding Source: General Fund) Motion recommending the Award of Bid and Agreement for Polygraph Examination Services to Assurance Polygraph, LLC, Castro Valley, CA, for a two-year agreement with three one-year extension options, for an annual estimated amount of $96,250, plus $57,010 for contingency, if needed, for an Agreement total amount not to exceed $538,260 over five years and forwarding to Council for approval.
POLICE DEPARTMENT; Jessica Smart, 209-572-9500, [email protected] Consent
4. Consider the First Amendment to the Agreements for Rental Fleet Services with Herc Rentals, Modesto, California, Holt of California, Salida, California and United Rentals (North America) Inc., Modesto, California, for an annual estimated cost increase of $200,000 from $400,000 to $600,000 and a total revised not to exceed amount of $3,000,000 and forwarding to Council for approval. (Funding Source: Fleet Management Fund)
Motion recommending the First Amendment for the Agreements with Herc Rentals, Modesto, CA, Holt of California, Salida, CA, and United Rentals, Modesto, CA, for Rental Fleet Services for the Agreements for an annual estimated cost increase of $200,000 from $400,00 to $600,00 and a total revised not to exceed a total amount of $3,000,000 and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] Consent
5. Consider the Second Amendment to the Agreement for an On-Site Tire Technician with Fleet Tire Inc. dba Brannon Tire, Stockton, CA. for tire services, inspection and repairs to City vehicle tires for an annual estimated cost increase of $121,080 from - 5 -
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$88,920 to $210,000 and a total revised not to exceed amount from $444,600 to a new total amount of $654,600 and extending the term of the Agreement from June 10, 2024, to June 10, 2025, and forwarding to Council for approval. (Funding Source: Fleet Management Fund)
Motion recommending the Second Amendment for an On-Site Tire Technician with Fleet Tire Inc. dba Brannon Tire, Stockton, CA. for tire services, inspection and repairs to City vehicle tires for an annual estimated cost increase of $121,080 from $88,920 to $210,000 and a total revised not to exceed amount from $444,600 to a new total amount of $654,600 and extending the term of the Agreement from June 10, 2024, to June 10, 2025, and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] Consent
6. Consider the Second Amendment for bulk oils and lubricants with Hunt & Sons, Inc., Ceres, CA, to a revised total amount of $1,743,201, and forwarding to Council for approval. (Funding Source: Fleet Management Fund)
Motion recommending the Second Amendment for the purchase of Bulk Oils and Lubricants with Hunt & Sons Inc., Ceres, CA, for an increase by $800,000 to a new total amount of $1,743,201 over the remaining duration of the agreement and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] Consent
7. Consider an On-Call Electrical Engineering Design Services Agreement with Pezzoni Engineering, Inc, of Modesto, CA for a total amount not to exceed $300,000 over three years, and an On-Call Architectural Design Services Agreement with Red Inc.
Architects, of Modesto, CA, for a total amount not to exceed $300,000 over three years and forwarding to Council for approval. (Funding Source: Various Capital Improvement Program Projects)
Motion recommending an On-Call Electrical Engineering Design Services Agreement with Pezzoni Engineering, Inc., of Modesto, CA for a one-year Agreement with two one-year extension options, for an annual estimated amount of $100,000, and a total amount not to exceed $300,000 over three years; and forwarding to Council for approval.
Motion recommending an On-Call Architectural Design Services Agreement with Red Inc. Architects, of Modesto, CA for a one-year Agreement with two one-year extension options, for an annual estimated amount of $100,000, and a total amount not to exceed $300,000 over three years; and forwarding to Council for approval.
UTILITIES; Edgar Vargas, 209-577-5424, [email protected] Consent
8. Consider two Engineering Services Agreements with Carollo Engineers, of Walnut Creek, CA, for the Downtown Sewer Trunk Rehabilitation and the Santa Rosa Sewer Trunk Rehabilitation Projects, in the amount of $935,326, plus $93,534 in additional - 6 -
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services, if needed, for a combined amount not to exceed $1,028,860 and forwarding to Council for approval. (Funding Source: Wastewater Fund) Motion recommending an Engineering Services Agreement with Carollo Engineers, of Walnut Creek, CA, for the Downtown Sewer Trunk Rehabilitation Project in the amount of $497,892, plus $49,790 in additional services, if needed, for an Agreement total amount not to exceed $547,682; and forwarding to Council for approval.
Motion recommending an Engineering Services Agreement with Carollo Engineers, of Walnut Creek, CA, for the Santa Rosa Sewer Trunk Rehabilitation Project in the amount of $437,434, plus $43,744 in additional services, if needed, for an Agreement total amount not to exceed $481,178; and forwarding to Council for approval.
Motion recommending an amendment to the Fiscal Year 2023-24 Multi-Year Program Budget in the amount of $8,431,782 from Wastewater Reserves to fund the Downtown Sewer Trunk Rehabilitation and Santa Rosa Sewer Trunk Rehabilitation Projects and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected]
NEW BUSINESS
9. Consider accepting the updates to the City’s Debt Management Policy and forwarding to Council for approval. (Funding Source: Not Applicable) Motion accepting the updates to the City’s Debt Management Policy and forwarding to Council for approval.
FINANCE DEPARTMENT; Calogero Maniscalco, 209-577-5219,
[email protected]
10. Consider accepting the updates to the City’s Investment Policy and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion accepting the updates to the City’s Investment Policy and forwarding to Council for approval.
FINANCE DEPARTMENT; Calogero Maniscalco, 209-577-5219,
[email protected]
ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature