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www.modestogov.com
MINUTES
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, May 20, 2024 at 4:00 PM
Roll Call: Present: Committee Member Wright and Vice-Chair Escutia-Braaton
Absent: Chair Bavaro
Also Present: Alternate Member Williams
PUBLIC COMMENTS IN PERSON
None
SUBMITTING COMMENTS BY E-MAIL
None
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEM 1-8 (Wright/Williams; 3/0)
CONSENT
Consent
1. Consider three On-Call Agreements for Construction Inspection Services, with Dillon and Murphy Engineering, West Yost Associates, and TRC Engineering, Inc., for a oneyear Agreement with two one-year extension options, for an estimated amount of $74,500 per consultant, and a total amount not to exceed $223,500 per consultant over three years. (Funding Source: Various Capital Improvement Program Projects) Motion recommending three On-Call Agreements for Construction Inspection Services with Dillon and Murphy Engineering, West Yost Associates, and TRC Engineering, Inc, for a one-year Agreement with two one-year extension options, for an estimated amount of $74,500 per consultant, and a total amount - 2 -
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not to exceed $223,500 per consultant over three years and forwarding to Council for approval.
ENGINEERING SERVICES; Peter Kambel, 209-577-5444, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending three On-Call Agreements for Construction Inspection Services with Dillon and Murphy Engineering, West Yost Associates, and TRC Engineering, Inc, for a one-year Agreement with two one-year extension options, for an estimated amount of $74,500 per consultant, and a total amount not to exceed $223,500 per consultant over three years and forwarding to Council for approval.
Consent
2. Consider the purchase of a New Public Bidding Solution Subscription with OpenGov Inc., San Francisco, CA in the amount of $276,136 over three years and forwarding to Council for approval. (Funding Source: General Fund, Capital Improvement Fund, and Utility Funds)
Motion recommending the purchase of a New Public Bidding Solution Subscription with OpenGov Inc., San Francisco, CA in the amount of $276,136 over three years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending the purchase of a New Public Bidding Solution Subscription with OpenGov Inc., San Francisco, CA in the amount of $276,136 over three years and forwarding to Council for approval.
Consent
3. Consider the Agreement for Polygraph Services to Assurance Polygraph, LLC, Castro Valley, CA, for a total amount not to exceed $538,260 over five years and forwarding to Council for approval. (Funding Source: General Fund) Motion recommending the Award of Bid and Agreement for Polygraph Examination Services to Assurance Polygraph, LLC, Castro Valley, CA, for a two-year agreement with three one-year extension options, for an annual estimated amount of $96,250, plus $57,010 for contingency, if needed, for an Agreement total amount not to exceed $538,260 over five years and forwarding to Council for approval.
POLICE DEPARTMENT; Jessica Smart, 209-572-9500, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending the Award of Bid and Agreement for Polygraph Examination Services to Assurance Polygraph, LLC, Castro Valley, CA, for a two-year agreement with three one-year extension options, for an annual estimated amount of $96,250, plus $57,010 for contingency, if needed, for an Agreement total amount not to exceed $538,260 over five years and forwarding to Council for approval.
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Consent
4. Consider the First Amendment to the Agreements for Rental Fleet Services with Herc Rentals, Modesto, California, Holt of California, Salida, California and United Rentals (North America) Inc., Modesto, California, for an annual estimated cost increase of $200,000 from $400,000 to $600,000 and a total revised not to exceed amount of $3,000,000 and forwarding to Council for approval. (Funding Source: Fleet Management Fund)
Motion recommending the First Amendment for the Agreements with Herc Rentals, Modesto, CA, Holt of California, Salida, CA, and United Rentals, Modesto, CA, for Rental Fleet Services for the Agreements for an annual estimated cost increase of $200,000 from $400,00 to $600,00 and a total revised not to exceed a total amount of $3,000,000 and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending the First Amendment for the Agreements with Herc Rentals, Modesto, CA, Holt of California, Salida, CA, and United Rentals, Modesto, CA, for Rental Fleet Services for the Agreements for an annual estimated cost increase of $200,000 from $400,00 to $600,00 and a total revised not to exceed a total amount of $3,000,000 and forwarding to Council for approval.
Consent
5. Consider the Second Amendment to the Agreement for an On-Site Tire Technician with Fleet Tire Inc. dba Brannon Tire, Stockton, CA. for tire services, inspection and repairs to City vehicle tires for an annual estimated cost increase of $121,080 from $88,920 to $210,000 and a total revised not to exceed amount from $444,600 to a new total amount of $654,600 and extending the term of the Agreement from June 10, 2024, to June 10, 2025, and forwarding to Council for approval. (Funding Source: Fleet Management Fund)
Motion recommending the Second Amendment for an On-Site Tire Technician with Fleet Tire Inc. dba Brannon Tire, Stockton, CA. for tire services, inspection and repairs to City vehicle tires for an annual estimated cost increase of $121,080 from $88,920 to $210,000 and a total revised not to exceed amount from $444,600 to a new total amount of $654,600 and extending the term of the Agreement from June 10, 2024, to June 10, 2025, and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending the Second Amendment for an On-Site Tire Technician with Fleet Tire Inc. dba Brannon Tire, Stockton, CA. for tire services, inspection and repairs to City vehicle tires for an annual estimated cost increase of $121,080 from $88,920 to $210,000 and a total revised not to exceed amount from $444,600 to a new total amount of $654,600 and extending the term of the Agreement from June 10, 2024, to June 10, 2025, and forwarding to Council for approval. - 4 -
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Consent
6. Consider the Second Amendment for bulk oils and lubricants with Hunt & Sons, Inc., Ceres, CA, to a revised total amount of $1,743,201, and forwarding to Council for approval. (Funding Source: Fleet Management Fund)
Motion recommending the Second Amendment for the purchase of Bulk Oils and Lubricants with Hunt & Sons Inc., Ceres, CA, for an increase by $800,000 to a new total amount of $1,743,201 over the remaining duration of the agreement and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending the Second Amendment for the purchase of Bulk Oils and Lubricants with Hunt & Sons Inc., Ceres, CA, for an increase by $800,000 to a new total amount of $1,743,201 over the remaining duration of the agreement and forwarding to Council for approval.
Consent
7. Consider an On-Call Electrical Engineering Design Services Agreement with Pezzoni Engineering, Inc, of Modesto, CA for a total amount not to exceed $300,000 over three years, and an On-Call Architectural Design Services Agreement with Red Inc.
Architects, of Modesto, CA, for a total amount not to exceed $300,000 over three years and forwarding to Council for approval. (Funding Source: Various Capital Improvement Program Projects)
Motion recommending an On-Call Electrical Engineering Design Services Agreement with Pezzoni Engineering, Inc., of Modesto, CA for a one-year Agreement with two one-year extension options, for an annual estimated amount of $100,000, and a total amount not to exceed $300,000 over three years; and forwarding to Council for approval.
Motion recommending an On-Call Architectural Design Services Agreement with Red Inc. Architects, of Modesto, CA for a one-year Agreement with two one-year extension options, for an annual estimated amount of $100,000, and a total amount not to exceed $300,000 over three years; and forwarding to Council for approval.
UTILITIES; Edgar Vargas, 209-577-5424, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending an On-Call Electrical Engineering Design Services Agreement with Pezzoni Engineering, Inc., of Modesto, CA for a one-year Agreement with two one-year extension options, for an annual estimated amount of $100,000, and a total amount not to exceed $300,000 over three years; and forwarding to Council for approval.
ACTION: (Wright/Williams; 3/0) Motion recommending an On-Call Architectural Design Services Agreement with Red Inc. Architects, of Modesto, CA for a one-year Agreement with two one-year extension options, for an annual estimated amount of $100,000, and a total amount not to exceed $300,000 over three years; and forwarding to Council for approval.
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Consent
8. Consider two Engineering Services Agreements with Carollo Engineers, of Walnut Creek, CA, for the Downtown Sewer Trunk Rehabilitation and the Santa Rosa Sewer Trunk Rehabilitation Projects, in the amount of $935,326, plus $93,534 in additional services, if needed, for a combined amount not to exceed $1,028,860 and forwarding to Council for approval. (Funding Source: Wastewater Fund) Motion recommending an Engineering Services Agreement with Carollo Engineers, of Walnut Creek, CA, for the Downtown Sewer Trunk Rehabilitation Project in the amount of $497,892, plus $49,790 in additional services, if needed, for an Agreement total amount not to exceed $547,682; and forwarding to Council for approval.
Motion recommending an Engineering Services Agreement with Carollo Engineers, of Walnut Creek, CA, for the Santa Rosa Sewer Trunk Rehabilitation Project in the amount of $437,434, plus $43,744 in additional services, if needed, for an Agreement total amount not to exceed $481,178; and forwarding to Council for approval.
Motion recommending an amendment to the Fiscal Year 2023-24 Multi-Year Program Budget in the amount of $8,431,782 from Wastewater Reserves to fund the Downtown Sewer Trunk Rehabilitation and Santa Rosa Sewer Trunk Rehabilitation Projects and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] ACTION: (Wright/Williams; 3/0) Motion recommending an Engineering Services Agreement with Carollo Engineers, of Walnut Creek, CA, for the Downtown Sewer Trunk Rehabilitation Project in the amount of $497,892, plus $49,790 in additional services, if needed, for an Agreement total amount not to exceed $547,682; and forwarding to Council for approval.
ACTION: (Wright/Williams; 3/0) Motion recommending an Engineering Services Agreement with Carollo Engineers, of Walnut Creek, CA, for the Santa Rosa Sewer Trunk Rehabilitation Project in the amount of $437,434, plus $43,744 in additional services, if needed, for an Agreement total amount not to exceed $481,178; and forwarding to Council for approval.
ACTION: (Wright/Williams; 3/0) Motion recommending an amendment to the Fiscal Year 2023-24 Multi-Year Program Budget in the amount of $8,431,782 from Wastewater Reserves to fund the Downtown Sewer Trunk Rehabilitation and Santa Rosa Sewer Trunk Rehabilitation Projects and forwarding to Council for approval.
NEW BUSINESS
9. Consider accepting the updates to the City’s Debt Management Policy and forwarding to Council for approval. (Funding Source: Not Applicable) Motion accepting the updates to the City’s Debt Management Policy and forwarding to Council for approval.
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FINANCE DEPARTMENT; Calogero Maniscalco, 209-577-5219,
[email protected]
ACTION: (Williams/Wright; 3/0) Motion accepting the updates to the City’s Debt Management Policy and forwarding to Council for approval.
10. Consider accepting the updates to the City’s Investment Policy and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion accepting the updates to the City’s Investment Policy and forwarding to Council for approval.
FINANCE DEPARTMENT; Calogero Maniscalco, 209-577-5219,
[email protected]
ACTION: (Wright/Williams; 3/0) Motion accepting the updates to the City’s Investment Policy and forwarding to Council for approval.
ADJOURNMENT
This meeting adjourned at 4:28 p.m.
Attest: _________________________
Andrea Cook, Deputy City Clerk