Agenda packet — Modesto City Council, November 12, 2024 (part 2 of 3)

On June 14, 2022, by Resolution 2022-271, Council approved a First Amendment with Ferguson Waterworks for the purchase of circle clamps, gaskets, pipe couplings, tapping sleeves and sewer materials for a revised estimated annual amount from $340,000 to $575,000 and a total revised amount not to exceed from $1,700,000 to $2,405,000 over five (5) years.

On April 23, 2024, by Resolution 2024-131, Council approved a Second Amendment to the purchasing agreement with Ferguson Waterworks, Modesto, CA for the purchase of circle clamps, gaskets and pipe couplings, by increasing the estimated annual amount by $295,000 to $870,000 annually to a new total amount not to exceed $2,995,000 over five (5) years.

The current agreement (185001) is set to expire July 13, 2025. However, due to supply chain issues, market industry demand, and price increases, staff felt it prudent to ensure that the City was obtaining the best competitive pricing in the current market conditions. Additionally, due to the price increases, staff were aware that funding on the agreement was at risk of being fully expended prior to the end of the current agreement.

DISCUSSION:

On April 22, 2024, the City Manager authorized the Purchasing Manager to solicit the procurement for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves. On May 17, 2024, the Purchasing Division issued Invitation for Bids (IFB) 2324-90 for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves on the City’s PlanetBids public bidding website under various commodity codes1. Prospective bidders were notified online and via email of the bid opportunity. Eighteen (18) companies downloaded the IFB document from PlanetBids.

On June 25, 2024, bids were formally opened in the City Clerk's office and broadcast via Microsoft Teams Livestream. Two (2) chose to respond. There was one (1) local bid received.

Modesto Municipal Code Section 8-3.203 generally requires all purchases that meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. Based on providing the lowest responsive and responsible bid which conforms to the Modesto Municipal Code, 8-

3.203 City staff recommends the award of bid for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves to Ferguson Waterworks, Modesto, CA and Pace Supply Company, Stockton, CA.
1 65800 – Pipe, Tubing, and accessories (Not Fittings), 65900 – Pipe and Tubing Fittings, 34012 – Couplings, Fire Hose #10..
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City Council, November 12, 2024
Purchase of Circle Clamps, Gaskets, Pipe Couplings and Tapping Sleeves

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FISCAL IMPACT:

Expenditures over the past five (5) years for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves under the previous agreement is listed below:

Agreement
Year
Expenditure
Year 1 $268,901
Year 2 $412,644
Year 3 $681,221
Year 4 $687,192
Partial Year 5 $63,343
TOTAL $2,113,301
Contractor Year 1 Year 2 Year 3 Year 4 Year 5
Ferguson $50,000 $50,000 $52,000 $54,080 $56,243
Pace $590,000 $590,000 $613,600 $638,144 $663,670
Total $640,000 $640,000 $665,600 $692,224 $719,913
Total Amount Not to Exceed $3,357,737
**Years 3 through 5 include a 4% increase for any potential Consumer Price Index (CPI) increases.

The expenses related to the agreements will come from the Water Fund or Wastewater Fund current operating Fiscal Year 2024-25 budget.

COMMITTEE RECOMMENDATION:

This item was presented at the October 21, 2024, Finance Committee Meeting, and the Committee approved forwarding this item to Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Award of Bid and Agreement for the purchase of Circle Clamps, Gaskets, Pipe Couplings and Tapping Sleeves to Ferguson Waterworks, Modesto, CA and Pace Supply Company, Stockton, CA for a two (2) year Agreement with three (3) one-year extension options, for an annual estimated amount of $640,000 and authorizing the Director of Finance, or her designee, to adjust financial amounts between both providers for a total amount not to exceed $3,357,737 over five years; and authorizing the City Manager, or his designee to execute the Agreements.
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City Council, November 12, 2024
Purchase of Circle Clamps, Gaskets, Pipe Couplings and Tapping Sleeves

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Approved by:

DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Ferguson Agreement

3. Exhibit B – Ferguson Bid Submittal

4. Pace Supply Agreement

5. Exhibit B – Pace Supply Bid Submittal

6. Exhibit C – IFB 2324-90

7. Cost Abstract
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11/12/2024/Finance/D.Love/Item X 1 2024-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2024-XX

RESOLUTION APPROVING THE AWARD OF BID AND AGREEMENT FOR

THE PURCHASE OF CIRCLE CLAMPS, GASKETS, PIPE COUPLINGS AND

TAPPING SLEEVES TO FERGUSON WATERWORKS, MODESTO, CA AND PACE SUPPLY COMPANY, STOCKTON, CA FOR A TWO (2) YEAR
AGREEMENT WITH THREE (3) ONE-YEAR EXTENSION OPTIONS, FOR AN ANNUAL ESTIMATED AMOUNT OF $640,000 AND AUTHORIZING THE

DIRECTOR OF FINANCE, OR HER DESIGNEE, TO ADJUST FINANCIAL

AMOUNTS BETWEEN BOTH PROVIDERS FOR A TOTAL AMOUNT NOT TO EXCEED $3,357,737 OVER FIVE YEARS; AND AUTHORIZING THE CITY

MANAGER, OR HIS DESIGNEE, TO EXECUTE THE AGREEMENTS
WHEREAS, the Finance Department, Central Stores Division inventories circle clamps, gaskets, pipe couplings and tapping sleeves for the Water Division for use in the setup and repair of water main lines and installation of residential water services and meters; and
WHEREAS, on July 14, 2020, by Resolution 2020-306, Council approved the award of Bid and Purchasing Agreement for the purchase of circle clamps, gaskets, pipe couplings, tapping sleeves and sewer materials with Ferguson Waterworks, Modesto, CA, for a one-year Agreement with four (4) one-year extension options for an estimated annual cost of $340,000 and a total amount not to exceed $1,700,000 over five (5) years; and
WHEREAS, on June 14, 2022, by Resolution 2022-271, Council approved a First Amendment with Ferguson Waterworks for the purchase of circle clamps, gaskets, pipe couplings, tapping sleeves and sewer materials for a revised estimated annual amount from $340,000 to $575,000 and a total revised amount not to exceed from $1,700,000 to $2,405,000 over five (5) years; and
WHEREAS, on April 23, 2024, by Resolution 2024-131, Council approved a Second Amendment to the purchasing agreement with Ferguson Waterworks, Modesto, #10..
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11/12/2024/Finance/D.Love/Item X 2 2024-XX
CA for the purchase of circle clamps, gaskets and pipe couplings, by increasing the estimated annual amount by $295,000 to $870,000 annually to a new total amount not to exceed $2,995,000 over five (5) years; and
WHEREAS, on April 22, 2024, the City Manager authorized the Purchasing Manager to solicit the procurement for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves; and
WHEREAS, on May 17, 2024, the Purchasing Division issued Invitation for Bids (IFB) 2324-90 for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves on the City’s PlanetBids public bidding website under various commodity codes; and
WHEREAS, Prospective bidders were notified online and via email of the bid opportunity; and
WHEREAS, eighteen (18) companies downloaded the IFB document from PlanetBids; and
WHEREAS, on June 25, 2024, bids were formally opened in the City Clerk’s office and broadcast via Microsoft Teams Livestream; and WHEREAS, two (2) chose to respond. There was one (1) local bid received.

Based on providing the lowest responsive and responsible bid, City staff recommended to award the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves to Ferguson Waterworks, Modesto, CA and Pace Supply Company, Stockton, CA for a (2) two-year agreement with (3) three one-year extension options, for an estimated annual amount of $640,000 and a total amount not to exceed $3,357,737 over five years; and WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment or contractual services #10..
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11/12/2024/Finance/D.Love/Item X 3 2024-XX
to be formally bid; and
WHEREAS, based on providing the lowest responsive and responsible bid which conforms to the Modesto Municipal Code, 8-3.203 City staff recommends the award of bid for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves to Ferguson Waterworks, Modesto, CA and Pace Supply Company, Stockton, CA.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Modesto that it hereby approves the award of bid and agreement for the purchase of circle clamps, gaskets, pipe couplings and tapping sleeves to Ferguson Waterworks, Modesto, CA and Pace Supply Company, Stockton, CA for a two (2) year Agreement with three (3) oneyear extension options, for an annual estimated amount of $640,000 and authorizing the Director of Finance, or her designee, to adjust financial amounts between both providers for a total amount not to exceed $3,357,737 over five years.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is herby authorized to execute the Agreements, in a form approved by the City Attorney. #10..
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11/12/2024/Finance/D.Love/Item X 4 2024-XX
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 12th day of November, 2024, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ? , was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
NOES: Councilmembers: ?
ABSENT: Councilmembers: ?
ATTEST: _____________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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1 ANNUAL PURCHASE AGREEMENT – 282558
This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this ____ day of ________________ , 2024, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and FERGUSON WATERWORKS, a Virginia corporation, hereinafter called VENDOR.

W I T N E S E T H:

WHEREAS, the Modesto City Council adopted Resolution No. 2024-_____ authorizing the Award of Bid and agreement for the CIRCLE CLAMPS, GASKETS, PIPE COUPLINGS AND TAPPING SLEEVES materials, supplies or equipment described herein (the “GOODS”) to VENDOR, attached hereto as Exhibit “A” and made a part hereof, and
WHEREAS, the VENDOR provided a responsive and responsible submittal that best meets the CITY needs, attached hereto as Exhibit “B” and made a part hereof, and WHEREAS, the CITY and VENDOR shall enter into an agreement for the CIRCLE CLAMPS, GASKETS, PIPE COUPLINGS AND TAPPING SLEEVES SERVICES as described in IFB 2324-90, attached hereto as Exhibit “C” and made a part hereof, and

NOW, THEREFORE, the parties hereto mutually agree as follows:

1. TERM OF AGREEMENT: The term of the AGREEMENT shall be for a period of TWO YEARS with THREE one-year extension options at the sole discretion of City, for a total of up to five years.

Year one: November 19, 2024 THROUGH November 18, 2025
Year two: November 19, 2025 THROUGH November 18, 2026
Year three: November 19, 2026 THROUGH November 18, 2027 Year four: November 19, 2027 THROUGH November 18, 2028
Year five: November 19, 2028 THROUGH November 18, 2029
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2 2. PRICING:

A. Per the aforementioned Council Resolution, the annual estimated amount of the AGREEMENT is $50,000. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $262,323.

B. Pricing during AGREEMENT Year one and two shall be as set forth in Attachment A Pricing, attached hereto and made a part hereof by this reference.

C. Pricing shall remain firm for the first two years of the AGREEMENT.

D. Price increases for each subsequent AGREEMENT years three, four, and five, shall be negotiated in good faith by the parties, but in no instance may exceed the net percentage increase during the prior twelve (12) month period in the Federal Bureau of Labor Statistics’ Consumer Price Index (CPI) for West Urban Area. Requests for price increases in any renewal year shall be submitted by VENDOR in writing at least ninety (90) days prior to the annual anniversary date of the AGREEMENT.

3. USAGE: Vendor shall provide whatever quantities may be required during the term of this Agreement. No minimum or maximum quantities are guaranteed or implied by CITY.

4. ORDERING: Vendor shall deliver GOODS to the location specified within CITY’s purchase order. Unless specified by the Purchasing Division, no GOODS may be delivered to CITY unless a purchase order has been provided by CITY to VENDOR.

5. PAYMENT: All invoices shall be paid in full by CITY after completion and acceptance of the GOODS by the City, and receipt of a properly prepared invoice submitted by VENDOR via email to [email protected] . As specified by the Purchasing Division, every invoice must reference this AGREEMENT number or CITY’s purchase order number. VENDOR will be paid by CITY via the following payment method Net 30 terms via CITY’s ePay Program.

6. AMENDMENTS: No changes to this AGREEMENT shall be effective unless documented by a written amendment to this AGREEMENT and signed by the parties hereto with CITY represented by the Purchasing Division.

7. TERMINATION:

A. In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the non-performance. Within thirty (30) days after receipt of notification, the breaching party shall correct any non-performance to the reasonable satisfaction of the non-breaching party. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.

B. CITY may terminate this AGREEMENT for convenience upon thirty (30) days prior notice to VENDOR by CITY’s authorized employee.

8. INSPECTION: All GOODS are subject to inspection and testing by the City for compliance with specifications as included herein, within a reasonable time after delivery. In the event GOODS are defective or not in conformity with this AGREEMENT or CITY’s purchase order, the CITY shall have the right to either reject the GOODS or require correction. Defective articles or services shall be removed from CITY #10..
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3 premises and/or corrected by and at the expense of VENDOR; provided that should the VENDOR fail, neglect or refuse to do so, the CITY shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. CITY may deduct from any moneys due or that may there after coming due to VENDOR or send an invoice to the VENDOR which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the CITY. In the event that the VENDOR fails to make prompt delivery as specified for any item, the same conditions as to the rights of the CITY to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. Failure by CITY to inspect and accept or reject shall not relieve the VENDOR from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

9. RESPONSIBILITY: Unless otherwise specified, the VENDOR shall be responsible for all GOODS until delivered at CITY’s designated delivery point and shall bear all risks as to items rejected or requiring correction after notice of such rejection or correction is given.

10. SHIPMENT: Unless otherwise authorized by CITY’s Purchasing Division, GOODS shall be delivered F.O.B. Destination Freight Prepaid and Included in Price of GOODS. VENDOR may not collect freight collect or charge shipping expenses otherwise to CITY. Original receipted freight bill must accompany the invoice. Shipment must be made within the time stated on Purchase Order, failing which CITY reserves the right to purchase elsewhere and charge VENDOR with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control and without the fault or negligence of VENDOR.

11. CHANGES: A purchase order may at any time, by written order of the CITY, be changed in regard to the GOODS to be furnished, quantities ordered, unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid PO. In the event such change causes an increase or decrease in the cost of performance hereunder, and equitable adjustment will be made for the cost thereof, subject to the approval of the Purchasing Manager, and written notice given, therefore.

12. WARRANTY: Notwithstanding any other provisions of the purchase order, VENDOR warranties for the GOODS shall extend for ninety (90) days after delivery thereof to CITY, shall meet or exceed all original manufacturer warranties, and that GOODS shall be of the most suitable grade as specified in this AGREEMENT, VENDOR’s own marketing materials and in the purchase order. Moreover, VENDOR warrants and represents that GOODS shall comply with warranties of merchantability and fitness for a particular purpose. If a defect is discovered in any GOODS covered in this AGREEMENT, VENDOR shall correct at its expense, including transportation/freight, such defects as are reported within one year of final acceptance.

13. INSURANCE: Any purchase order where work, maintenance, or service is performed on CITY property requires appropriate insurance. VENDOR shall ensure proper insurance certificates are on file with the CITY prior to performing onsite work. Contact CITY’s Purchasing Division to verify the type of insurance required.

14. TAX EXEMPTIONS: The CITY is exempt from payment of federal excise tax. All invoices shall be exclusive of such excise tax. Moreover, if the CITY’s purchase is not subject to sales tax, the statement for resale will appear in the body of the purchase order.
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4 15. INDEMNITIES:

A. VENDOR agrees to protect, indemnify and save harmless CITY and its agents, officers, employees, and volunteers from any claim, loss or damage from VENDOR’s, or the GOODs’, infringement of trademarks, patents, copyrights and unfair competition action with to any third party.

B. VENDOR shall hold the CITY and its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of VENDOR, or its agents, officers, employees, or subcontractors relating to or during the performance of its obligations under this AGREEMENT. VENDOR’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for VENDOR to procure and maintain a policy of insurance VENDOR.

16. GOVERNING LAW: This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, U.S.A., without giving effect to its conflicts of law provisions or principles.

17. VENUE: Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.

18. ATTORNEYS’ FEES. If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

19. LIMITATION OF LIABILITY: The CITY shall not be responsible for any damage that may accrue by reason of the death or injury of the person of the Vendor’s officers, agents, employees, invitees, or licensees, or be set up at any time because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed to, approximately or remotely, by reason of or in the course of performance of the Purchase Order. The Vendor shall assume full responsibility for the defense of any claims arising under the Purchase Order and the Vendor shall save, keep, and bear harmless the City, all officers and employees thereof, from all damages, costs, or expenses because of personal injury or property damage based on the performance of this Purchase Order or asserted against it.

20. NOTICES: Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid addressed as follows:

VENDOR: Ferguson Waterworks
1600 Lone Palm Ave.

Modesto, CA 95351
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5 CITY: City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353
ATTN: Dianne Love, Purchasing Manager
Either party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

21. ASSIGNMENT: Neither this AGREEMENT nor any portion hereof shall be subcontracted or assigned without the written consent of the City in each and every instance.

22. MISCELLANEOUS: Time is of the essence in each and every provision of this AGREEMENT.

23. ENTIRE AGREEMENT: This AGREEMENT and its exhibits contain the entire understanding between VENDOR and CITY. Additional or new terms contained in this AGREEMENT which vary from VENDOR’S bid are controlling and are deemed accepted by VENDOR by provision of any GOODS or other commencement of performance hereunder. The terms and conditions of the IFB, attached hereto as Exhibit C, are incorporated herein. In the event of a conflict between the IFB and this AGREEMENT, this AGREEMENT shall control. All previous bids, offers and communications relative to this AGREEMENT, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this AGREEMENT. No future waiver or exception to any of the terms, conditions, and provisions of this AGREEMENT shall be considered valid unless specifically agreed to in writing by the parties.

24. PARTIAL INVALIDITY: If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

MUST BE WORM GEAR TYPE MISSION
RUBBER MRO 144 ARC OR EQUAL
EA $ 23.90
2 117030
COUPLING SHEAR 5" ALL CLAMPS

MUST BE WORM GEAR TYPE MISSION
RUBBER 1405026 / MR56 55 ARC OR
EQUAL
EA $ 34.10
3 117040
COUPLING SHEAR 6" ALL CLAMPS

MUST BE WORM GEAR TYPE MISSION
RUBBER 406795 OR EQUAL
EA $ 45.50
4 117050
COUPLING SHEAR 6" TERRA COTTA

ALL CLAMPS MUST BE WORM GEAR
TYPE JOINTS CO. CRC-102
EA $ 45.50
5 117220 COUPLER, FLEX 8” PLASTIC TO 8”
PLASTIC MISSION MR56 88 OR EQUAL EA $ 19.70
6 117240
COUPLER, FLEX 10” PLASTIC TO 10”
PLASTIC MISSION MR56 1010 OR
EQUAL
EA $ 29.60
7 118950
COUPLING, END CAP BOLTED C900 4"
X 2" (FIPT END CAP TO BE SUPPLIED
WITH 2" GAL. PLUG ULTRA FLEX OR
EQUAL
EA $ 205.10
8 119000
COUPLING, END CAP BOLTED ACP 4" X
2" (FIPT END CAP TO BE SUPPLIED
WITH 2" GAL. PLUG ULTRA FLEX OR
EQUAL
EA $ 205.10
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7 9 121050 CLAMP, FULL CIRCLE 4" X 12” ACP
OD 5.10 (4.97-5.27) EA $ 77.40
10 121260 CLAMP F/C 6 X 7.5" C900 6.90 (6.84-

7.24) EA $ 77.80
11 122250 CLAMP, BELL JOINT DI 4.80 4" SMITH
BLAIR 274 OR EQUAL EA $ 141.00
12 122270 CLAMP, BELL JOINT DI 6.90 6" SMITH
BLAIR 274 OR EQUAL EA $ 155.30
13 122290 CLAMP, BELL JOINT DI 9.05 8" SMITH
BLAIR 274 OR EQUAL EA $ 214.60
14 122310 CLAMP, BELL JOINT DI 11.10 10" SMITH
BLAIR 274 OR EQUAL EA $ 269.60
15 122330 CLAMP, BELL JOINT DI 13.20 12" SMITH
BLAIR 274 OR EQUAL EA $ 291.60
16 122350 CLAMP, BELL JOINT DI 15.30 14" SMITH
BLAIR 274 OR EQUAL EA $ 1,013.90
17 122370 CLAMP, BELL JOINT DI 17.40 16" SMITH
BLAIR 274 OR EQUAL EA $ 455.30
18 138120 SLEEVE, TAPPING 8" X 6" IPSOD 8.63 EA $ 574.40 19 138240 SLEEVE, TAPPING 8" X 6" ACP OD

9.40 EA $ 574.40
20 138270 SLEEVE, TAPPING 10" X 6" ACP OD

12.00 EA $ 641.50
21 138280 SLEEVE, TAPPING 10" X 8" ACP OD

12.00 EA $ 778.10
22 139120 SLEEVE, TAPPING 8" X 6" C900 OD

9.05 EA $ 574.40
23 139180 SLEEVE, TAPPING 10" X 6" C900 OD

11.10 EA $ 641.50
24 139190 SLEEVE, TAPPING 10" X 8" C900 OD

11.10 EA $ 778.10
25 139410 SLEEVE, TAPPING 6" X 6" ODS OD 6.00 EA $ 578.10 26 139420 SLEEVE, TAPPING 8" X 6" ODS OD

8.00 EA $ 574.40
27 139430 SLEEVE, TAPPING 8” X 8" ODS OD

8.00 EA $ 770.80
28 139440 SLEEVE, TAPPING 10" X 6" ODS OD

10.00 EA $ 641.50
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8 29 139445 SLEEVE, TAPPING 10" X 8" ODS OD

10.00 EA $ 778.10
30 139450 SLEEVE, TAPPING 10" X 10" ODS OD

10.00 EA $ 1,331.80
31 139730 SLEEVE, TAPPING 10" X 6" IPS OD

10.75 EA $ 641.50
32 139735 SLEEVE, TAPPING 10" X 8" IPS OD

10.75 EA $ 778.10
33 142740 GASKET, RING RUBBER 1/8" THICK 6"
DROP-IN TYPE EA $ 2.00
34 142750 GASKET, RING RUBBER 1/8" THICK 8"
DROP-IN TYPE EA $ 2.70
35 142870 GASKET, HYDRANT RUBBER 1/8"
THICK 6" BLACKRUBBER ONLY EA $ 3.00
36 159995
LUBRICANT, PIPE 8LB CAN HERCULES
CHEMICAL "DUCK BUTTER" OR
EQUAL
EA $ 14.20
37 190640 TUBING PE CTS 200 PSI 2" X 100' RL EA $ 205.00 #10..
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1 ANNUAL PURCHASE AGREEMENT – 283361
This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this ____ day of _________, 2024, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and PACE SUPPLY, a California corporation, hereinafter called VENDOR.

W I T N E S E T H:

NOW, THEREFORE, the parties hereto mutually agree as follows:

1. TERM OF AGREEMENT: The term of the AGREEMENT shall be for a period of TWO YEARS with THREE one-year extension options at the sole discretion of City, for a total of up to five years.

A. Per the aforementioned Council Resolution, the annual estimated amount of the AGREEMENT is $590,000. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $3,095,414.

B. Pricing during AGREEMENT Year one and two shall be as set forth in Attachment A Pricing, attached hereto and made a part hereof by this reference.

C. Pricing shall remain firm for the first two years of the AGREEMENT.

3. USAGE: Vendor shall provide whatever quantities may be required during the term of this Agreement. No minimum or maximum quantities are guaranteed or implied by CITY.

7. TERMINATION:

B. CITY may terminate this AGREEMENT for convenience upon thirty (30) days prior notice to VENDOR by CITY’s authorized employee.

8. INSPECTION: All GOODS are subject to inspection and testing by the City for compliance with specifications as included herein, within a reasonable time after delivery. In the event GOODS are defective or not in conformity with this AGREEMENT or CITY’s purchase order, the CITY shall have the right to either reject the GOODS or require correction. Defective articles or services shall be removed from CITY #10..
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3 premises and/or corrected by and at the expense of VENDOR; provided that should the VENDOR fail, neglect or refuse to do so, the CITY shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. CITY may deduct from any moneys due or that may there after coming due to VENDOR or send an invoice to the VENDOR which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the CITY. In the event that the VENDOR fails to make prompt delivery as specified for any item, the same conditions as to the rights of the CITY to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. Failure by CITY to inspect and accept or reject shall not relieve the VENDOR from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

VENDOR: Pace Supply
4015 Newton Rd.

Stockton, CA 95205
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5 CITY: City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353
ATTN: Dianne Love, Purchasing Manager
Either party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

21. ASSIGNMENT: Neither this AGREEMENT nor any portion hereof shall be subcontracted or assigned without the written consent of the City in each and every instance.

22. MISCELLANEOUS: Time is of the essence in each and every provision of this AGREEMENT.

IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this AGREEMENT by its Director of Finance under authority of Resolution No. 2024-____ adopted by the Council of the City of Modesto on the _____________ day of _____________________, 2024 and Pace Supply has caused this Agreement to be duly executed. #10..
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6 ATTACHMENT A
Item Stock
No. Description Unit Price Per Unit of
Measure
1 116075 COUPLING STEEL 2 BOLT IPS 3/4" X 5"
FORD FC3-105-5 OR EQUAL EA $ 27.14
2 116100 COUPLING STEEL 2 BOLT IPS 1" X 5" FORD
FC3-132-5 OR EQUAL EA $ 28.26
3 116150 COUPLING STEEL 2 BOLT IPS 1-1/2" X 5"
FORD FC3-190-5 OR EQUAL EA $ 30.94
4 116200 COUPLING STEEL 2 BOLT IPS 2" X 5" FORD
FC3-238-5 OR EQUAL EA $ 37.54
5 116420 COUPLING GALV COMPRESSION 3/4" X 4
1/2" IPS EA $ 8.39
6 118010 COUPLING ULTRA FLEX 4" 3.69-5.60 EA $ 128.66
7 118030 COUPLING ULTRA FLEX 6" 6.23-7.60 EA $ 152.04
8 118050 COUPLING ULTRA FLEX 8" 8.40-9.75 EA $ 185.58
9 118070 COUPLING ULTRA FLEX 10" 10.75-12.12 EA $ 292.53 10 118910
COUPLING, END CAP BOLTED ODS 4" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 153.41
11 118930
COUPLING, END CAP BOLTED ODS 6" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 179.24
12 118935
COUPLING, END CAP BOLTED ODS 8" X 2"
(FIPT END CAP TO BE SUPPLIED WITH 2"
GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 266.42
13 118940
COUPLING, END CAP BOLTED ODS 10" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 254.70
14 118945
COUPLING, END CAP BOLTED ODS 12" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG) ULTRA FLEX OR EQUAL
EA $ 534.43
15 118970
COUPLING, END CAP BOLTED C900 6" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 179.24
16 119010
COUPLING, END CAP BOLTED ACP 6" X 2"
(FIPT END CAP TO BE SUPPLIED WITH 2"
GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 179.24
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7 17 119020
COUPLING, END CAP BOLTED ACP 8" X 2"
(FIPT END CAP TO BE SUPPLIED WITH 2"
GAL. PLUG ULTRA FLEX OR EQUAL
EA $ 266.42
18 119030
COUPLING, END CAP BOLTED ACP 10" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG) ULTRA FLEX OR EQUAL
EA $ 254.70
19 119040
COUPLING, END CAP BOLTED ACP 12" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL OR
EQUAL
EA $ 534.43
20 119200 COUPLING, DI ROMAC BRAND “MACRO”
4” HIGH OD RANGE 4.40 - 5.60 OR EQUAL EA $ 203.82
21 119210 COUPLING, DI ROMAC BRAND “MACRO”
6” HIGH OD RANGE 6.60 - 7.60 OR EQUAL EA $ 269.94
22 119220 COUPLING, DI ROMAC BRAND “MACRO”
8” HIGH OD RANGE 8.60 - 9.75 OR EQUAL EA $ 304.76
23 119230
COUPLING, DI, ROMAC BRAND “MACRO”
10” HIGH OD RANGE 10.70 - 11.90 OR
EQUAL
EA $ 392.06
24 NEW
COUPLING, DI, ROMAC BRAND “MACRO”
10” XL HIGH OD RANGE 11.00 - 12.20 OR
EQUAL
EA $ 401.09
25 119240
COUPLING, DI ROMAC BRAND “MACRO”
12” HIGH OD RANGE 12.70 - 13.80 OR
EQUAL
EA $ 465.05
26 NEW
COUPLING, DI ROMAC BRAND “MACRO”
12” XL HIGH OD RANGE 13.15 - 14.40 OR
EQUAL
EA $ 552.69
27 119300 GASKET; 4" LOW RANGE, MACRO OR
EQUAL - 3.50 - 4.30 EA $ 37.94
28 119310 GASKET; 6" LOW RANGE, MACRO OR
EQUAL - 6.00 - 6.30 EA $ 40.83
29 119320 GASKET; 8" LOW RANGE, MACRO OR
EQUAL - 8.00 - 8.40 EA $ 47.55
30 119330 GASKET; 10" LOW RANGE, MACRO OR
EQUAL - 10.00 - 10.50 EA $ 53.31
31 119340 GASKET; 12" LOW RANGE, MACRO OR
EQUAL - 12.00 - 12.50 EA $ 56.20
32 120005 CLAMP WRAP 1" X 3" FFSC 1323R IPS EA $ 15.20
33 120010 CLAMP WRAP 3/4" X 3" FFSCO 883R CTS EA $ 14.36 34 120015 CLAMP WRAP 1" X 3" FFSC 1133R EA $ 15.20
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8 35 120020 CLAMP WRAP 3/4" X 6" IPS FORD FSC-105-
6R OR EQUAL EA $ 30.37
36 120040 CLAMP WRAP 1" X 6" IPS FORD FSC-132-6R
OR EQUAL EA $ 30.59
37 120060 CLAMP WRAP 1-1/2" X 6" IPS FORD FSC190-6R OR EQUAL EA $ 31.53 38 120080 CLAMP WRAP 2" X 6" IPS FORD FSC-238-6R
OR EQUAL EA $ 32.37
39 120320 CLAMP WRAP 3/4" X 6" CTS FORD FSC-088-
6R OR EQUAL EA $ 30.37
40 120340 CLAMP WRAP 1" X 6" CTS FORD FSC-113-
6R OR EQUAL EA $ 30.59
41 120360 CLAMP WRAP 1-1/2" X 6" CTS FORD FSC1.625-6R OR EQUAL EA $ 31.53 42 120380 CLAMP WRAP 2" X 6" CTS FORD FSC-213-
6R OR EQUAL EA $ 32.37
43 121035 CLAMP, FULL CIRCLE 3" X 6" STL OD
(2.97 - 3.25) EA $ 61.35
44 121040 CLAMP F/C 4 X 6 ACP 5.10 (4.79 - 5.57) EA $ 68.06 45 121052 CLAMP, FULL CIRCLE 4" X 12" ACP OD

5.10 W/ 1" IP TAP (4.97-5.27) EA $ 151.61
46 121055 CLAMP FULL CIRCLE 4" X 24" ACP OD
(4.74-5.15) EA $ 194.19
47 121060 CLAMP, FULL CIRCLE 6” X 7” ACP OD

7.15 (7.05-7.40) EA $ 80.95
48 121070 CLAMP, FULL CIRCLE 6" X 12" ACP OD

7.15 (7.05-7.45) EA $ 80.95
49 121072 CLAMP, FULL CIRCLE 6" X 12" ACP OD

7.15 W / 1" IP TAP (7.05- 7.45) EA $ 133.86
50 121075 CLAMP, FULL CIRCLE 6" X 24" ACP OD

7.15 (7.05- 7.45) EA $ 232.57
51 121080 CLAMP, FULL CIRCLE 8" X 7"ACP OD

9.40 (9.27-9.67) EA $ 97.12
52 121090 CLAMP, FULL CIRCLE 8" X 12" ACP OD

9.40 (9.27 - 9.67) EA $ 144.54
53 121092 CLAMP, FULL CIRCLE 8" X 12" ACP OD

9.40 W / 1" IP TAP (9.27-9.67) EA $ 163.75
54 121095
CLAMP F/C 10” X 12” ROUGH BARREL
W/1” IP TAP, OD 12.00 FORD/POWERSEAL
(11.77-12.12)
EA $ 168.47
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9 55 121097
CLAMP F/C 12” X 12” ROUGH BARREL
W/1” IP TAP, OD 14.20 FORD/POWERSEAL
(14.00-14.40)
EA $ 179.18
56 121100 CLAMP, FULL CIRCLE 10" X 8" ACP OD

12.00 (11.75-12.15) EA $ 100.54
57 121110 CLAMP, FULL CIRCLE 10" X 12" ACP OD

12.00 (11.75-12.15) EA $ 148.59
58 121115 CLAMP F/C 10 X 16 RB ACP 12.00 (11.77-

12.12) EA $ 171.02
59 121130 CLAMP, FULL CIRCLE 12" X 15" ACP OD

14.20 (14.03-14.38) EA $ 193.52
60 121240 CLAMP F/C 4 X 6 4.80 (4.74-5.14) EA $ 68.86
61 121250 CLAMP, FULL CIRCLE 4" X 12” C900 OD

4.80 (4.74-5.14) EA $ 99.95
62 121252 CLAMP, FULL CIRCLE 4" X 12" C900 OD

4.80 W/ 1" IP TAP (4.74 - 5.14) EA $ 120.20
63 121255 CLAMP FULL CIRCLE 4" X 24" C900 4.80
(4.74 - 5.14) EA $ 194.19
64 121270 CLAMP, FULL CIRCLE 6" X 12" C900 OD

6.90 (6.84-7.24) EA $ 104.86
65 121272 CLAMP, FULL CIRCLE 6" X 12” C900 OD

6.90 W / 1" IP TAP (6.84 - 7.24) EA $ 133.86
66 121275 CLAMP, FULL CIRCLE 6" X 24" C900 OD

6.90 (6.84 - 7.24) EA $ 232.57
67 121280 CLAMP, FULL CIRCLE 8" X 7"C900 OD

9.05 (8.99-9.39) EA $ 85.91
68 121290 CLAMP, FULL CIRCLE 8" X 12" C900 OD

9.05 (8.99-9.39) EA $ 119.52
69 121292 CLAMP, FULL CIRCLE 8" X 12" C900 OD

9.05 W / 1" IP TAP (8.99-9.39) EA $ 137.82
70 121295 CLAMP, FULL CIRCLE 8" X 24" C900 OD

9.05 (8.99-9.39) EA $ 240.40
71 121300 CLAMP, FULL CIRCLE 10" X 8" C900 OD

11.10 (11.04-11.44) EA $ 100.54
72 121310 CLAMP, FULL CIRCLE 10" X 12" C900 OD

11.10 (11.04-11.44) EA $ 148.59
73 121315 CLAMP, FULL CIRCLE 10" X 16" C900 OD

11.10 (11.04-11.44) EA $ 171.02
74 121330 CLAMP, FULL CIRCLE 12" X 15" C900 OD

13.20 (13.10-13.50) EA $ 188.47
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10 75 121440 CLAMP, FULL CIRCLE 4" X 7" ODS OD

4.00 (3.96-4.25) EA $ 62.03
76 121442 CLAMP, FULL CIRCLE 4" X 6" ODS OD

4.00 W/ 1" IP TAP (3.96-4.25) EA $ 84.50
77 121443 CLAMP, FULL CIRCLE 4" X 6" ACP OD

5.10 W/ 1" IP TAP (4.74-5.14) EA $ 90.08
78 121445 CLAMP, FULL CIRCLE 4" X 6" IPS OD 4.50
W/ 1" IP TAP (4.45-4.73) EA $ 84.50
79 121450 CLAMP, FULL CIRCLE 4" X 12" ODS OD

4.00 (3.96-4.25) EA $ 94.72
80 121452 CLAMP, FULL CIRCLE 4" X 12" ODS OD

4.00 W/ 1" IP TAP (3.96-4.25) EA $ 116.20
81 121455 CLAMP, FULL CIRCLE 4" X 24" ODS OD

4.00 (3.96-4.25) EA $ 194.19
82 121460 CLAMP, FULL CIRCLE 6” X 7” ODS OD

6.00 (5.95-6.35) EA $ 73.54
83 121462 CLAMP F/C 6” X 8” W/1” IP TAP ODS 6.00
OD (5.95-6.35) EA $ 91.46
84 121470 CLAMP, FULL CIRCLE 6" X 12” ODS OD

6.00 5.95-6.35 EA $ 105.98
85 121472 CLAMP, FULL CIRCLE 6" X 12" ODS OD

6.00 W / 1" IP TAP (5.95-6.35) EA $ 128.01
86 121475 CLAMP, FULL CIRCLE 6" X 24" ODS OD

6.00 (5.95-6.35) EA $ 221.15
87 121480 CLAMP, FULL CIRCLE 8" X 7"ODS OD

8.00 (7.95-8.35) EA $ 85.91
88 121482 CLAMP F/C 8” X 8” W/1” IP TAP ODS OD

8.00 (7.95-8.35) EA $ 103.46
89 121490 CLAMP, FULL CIRCLE 8" X 12" ODS OD

8.00 (7.95 -8.35) EA $ 119.52
90 121492 CLAMP, FULL CIRCLE 8" X 12" ODS OD

8.00 W / 1" IP TAP (7.95-8.35) EA $ 137.82
91 121495 CLAMP, FULL CIRCLE 8" X 24" ODS OD

8.00 (7.95-8.35) EA $ 248.55
92 121500 CLAMP, FULL CIRCLE 10" X 8" ODS OD

10.00 (9.70 - 10.10) EA $ 97.12
93 121510 CLAMP, FULL CIRCLE 10" X 12" ODS OD

10.00 (9.70 - 10.10) EA $ 144.54
94 121512 CLAMP F/C 10” X 12” ODS W/1” IP TAP, OD

10.00 FORD/POWERSEAL (9.95-10.35) EA $ 163.75
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11 95 121515 CLAMP, FULL CIRCLE 10" X 16" ODS OD

10.00 (9.70-10.10) EA $ 169.59
96 121522 CLAMP F/C 12” X 12” ODS W/1” IP TAP, OD

10.00 FORD/POWERSEAL (11.95-12.10) EA $ 168.47
97 121530 CLAMP, FULL CIRCLE 12" X 15" ODS OD

12.00 (11.75-12.15) EA $ 171.01
98 121580 CLAMP, FULL CIRCLE IPS/ODS 2" X 6"
RANGE 2.40-2.60 EA $ 60.60
99 121590 CLAMP, FULL CIRCLE IPS/ODS 2" X 12"
RANGE 2.40-2.60 EA $ 86.31
100 121600 CLAMP, FULL CIRCLE IPS/ODS 2.5 " X
6" RANGE 2.70-3.00 EA $ 56.49
101 121610 CLAMP, FULL CIRCLE IPS/ODS 2.5 " X
12" RANGE 2.70-3.00 EA $ 89.51
102 121640 CLAMP, FULL CIRCLE 4" X 7" IPS OD

4.50 (4.45-4.73) EA $ 62.03
103 121650 CLAMP, FULL CIRCLE 4" X 12" IPS OD

4.50 (4.45-4.73) EA $ 94.72
104 121652 CLAMP, FULL CIRCLE 4" X 12" IPS OD

4.50 W/ 1" IP TAP (4.45-4.73) EA $ 116.20
105 121655 CLAMP, FULL CIRCLE 4" X 24" IPS OD

4.50 (4.45-4.73) EA $ 192.99
106 121660 CLAMP, FULL CIRCLE 6 ” X 7” IPS OD

6.63 (6.56-6.96) EA $ 73.54
107 121670 CLAMP, FULL CIRCLE IPS 6" X 12" 6.63
OD (5.22- 5.62) EA $ 105.98
108 121672 CLAMP, FULL CIRCLE 6" X 12" IPS OD

6.63 W / 1" IP TAP (6.56-6.96) EA $ 128.01
109 121675 CLAMP, FULL CIRCLE 6" X 24" IPS OD

6.63 (6.56-6.96) EA $ 208.15
110 121680 CLAMP, FULL CIRCLE 8" X 7"IPS OD

8.63 (8.54-8.94) EA $ 85.91
111 121685 CLAMP, FULL CIRCLE 6" X 12” IPS OD

6.63 (6.56-6.96) EA $ 105.98
112 121690 CLAMP, FULL CIRCLE 8" X 12" IPS OD

8.63 (8.54-8.94) EA $ 119.52
113 121692 CLAMP, FULL CIRCLE 8" X 12" IPS OD

8.63 W / 1" IP TAP (8.54-8.94) EA $ 137.82
114 121695 CLAMP, FULL CIRCLE 8" X 24" IPS OD

8.63 (8.54-8.94) EA $ 240.40
115 121700 CLAMP F/C 10 X 8 IPS (10.75) 10.64-11.04 EA $ 100.54 #10..
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12 116 121710 CLAMP, FULL CIRCLE 10" X 12" IPS OD

10.75 (10.64-11.04) EA $ 148.59
117 121715 CLAMP, FULL CIRCLE 10" X 16" IPS OD

10.75 (10.64-11.04) EA $ 171.02
118 121730 CLAMP, FULL CIRCLE 12" X 15” IPS OD

12.75 (12.62-13.02) EA $ 188.47
119 122050 CLAMP, BELL JOINT CI 4" DRESSER 0160-
0004-206 OR EQUAL EA $ 325.63
120 122070 CLAMP, BELL JOINT CI 6" DRESSER 0160-
0008-206 OR EQUAL EA $ 314.46
121 122090 CLAMP, BELL JOINT CI 8" DRESSER 0160-
0012-206 OR EQUAL EA $ 352.13
122 122110 CLAMP, BELL JOINT CI 10" DRESSER 0160-
0013-206 OR 01600-0013-205 OR EQUAL EA $ 752.24
123 122130 CLAMP, BELL JOINT CI 12" DRESSER 0160-
0020-206 OR EQUAL EA $ 709.18
124 122385 CLAMP, BELL JOINT LEAK 6” C900
(ROMAC STYLE 516) FORD FBC 710 EA $ 120.82
125 122390 CLAMP, BELL JOINT LEAK 8” C900
(ROMAC STYLE 516) FORD FBC 930 EA $ 120.32
126 122395 CLAMP, BELL JOINT LEAK 10” C900
(ROMAC STYLE 516) FORD FBC 1140 EA $ 173.19
127 122400 CLAMP, BELL JOINT LEAK 12” C900
(ROMAC STYLE 516) FORD FBC 1350 EA $ 178.77
128 138100 SLEEVE, TAPPING 6" X 6" IPS OD 6.63 EA $ 532.17 129 138180 SLEEVE, TAPPING 10" X 10" IPS OD 10.75 EA $ 1,186.50 130 138190 SLEEVE, TAPPING 12" X 6" IPS OD 12.75 EA $ 687.13 131 138192 SLEEVE, TAPPING 12" X 8" IPS OD 12.75 EA $ 874.23 132 138194 SLEEVE, TAPPING 12" X 10" IPS OD 12.75 EA $ 1,216.12 133 138196 SLEEVE, TAPPING 16" X 6" IPS EA $ 828.70
134 138198 SLEEVE, TAPPING 16" X 8" IPS EA $ 1,084.60
135 138200 SLEEVE, TAPPING 16" X 10" IPS EA $ 1,179.79
136 138205 SLEEVE, TAPPING 16" X 12" IPS EA $ 1,459.39
137 138220 SLEEVE, TAPPING 6" X 6" ACP OD 7.15 EA $ 532.17 138 138250 SLEEVE, TAPPING 8" X 8" ACP OD 9.40 EA $ 764.29 139 138255 SLEEVE, TAPPING 8" X 8" IPS OD 8.63 EA $ 764.29 140 138300 SLEEVE, TAPPING 10" X 10" ACP OD

12.00 EA $ 1,186.50
141 138320 SLEEVE, TAPPING 12" X 6" ACP OD 14.15 EA $ 687.13 142 138330 SLEEVE, TAPPING 12" X 8" ACP OD 14.15 EA $ 874.23 #10..
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13 143 138340 SLEEVE, TAPPING 12" X 10" ACP OD

14.15 EA $ 1,216.12
144 138345 SLEEVE, TAPPING 12" X 12" ACP OD

14.15 EA $ 1,380.36
145 138355 SLEEVE, TAPPING 16" X 6" ACP EA $ 828.70
146 138360 SLEEVE, TAPPING 16" X 8" ACP EA $ 1,084.60
147 138365 SLEEVE, TAPPING 16" X 10" ACP EA $ 1,179.80
148 138370 SLEEVE, TAPPING 16" X 12" ACP EA $ 1,459.39
149 139100 SLEEVE, TAPPING 6" X 6" C900 OD 6.90 EA $ 532.17 150 139140 SLEEVE, TAPPING 8" X 8" C900 OD 9.05 EA $ 764.29 151 139200 SLEEVE, TAPPING 10" X 10" C900 OD

11.10 EA $ 1,186.50
152 139230 SLEEVE, TAPPING 12" X 6" C900 OD 13.20 EA $ 687.13 153 139235 SLEEVE, TAPPING 12" X 8" C900 OD 13.20 EA $ 874.23 154 139240 SLEEVE, TAPPING 12" X 10" C900 OD

13.20 EA $ 1,216.13
155 139245 SLEEVE, TAPPING 12" X 12" C900 OD

13.20 EA $ 1,380.36
156 139280 SLEEVE, TAPPING 16" X 6" C900 EA $ 828.70
157 139285 SLEEVE, TAPPING 16” X 8" C900 EA $ 1,084.60
158 139290 SLEEVE, TAPPING 16" X 10" C900 EA $ 1,179.79 159 139295 SLEEVE, TAPPING 16" X 12" C900 EA $ 1,459.39 160 139455 SLEEVE, TAPPING 12" X 6" ODS OD 12.00 EA $ 657.04 161 139460 SLEEVE, TAPPING 12" X 8" ODS OD 12.00 EA $ 873.34 162 139465 SLEEVE, TAPPING 12" X 10" ODS OD

12.00 EA $ 1,186.50
163 139470 SLEEVE, TAPPING 12" X 12" ODS OD

12.00 EA $ 1,240.48
164 139475 SLEEVE, TAPPING 16" X 6" ODS OD 16.00 EA $ 792.20 165 139480 SLEEVE, TAPPING 16" X 8” ODS OD 16.00 EA $ 980.19 166 139485 SLEEVE, TAPPING 16" X 10" ODS OD

16.00 EA $ 1,160.28
167 139490 SLEEVE, TAPPING 16" X 12" ODS OD

16.00 EA $ 1,441.00
168 139760 SLEEVE, TAPPING 12" X 12" IPS OD 12.75 EA $ 1,380.36 169 142350 GASKET, FLANGE-TYTE 10" RUBBER US
PIPE 100A1996725B EA $ 17.47
170 142360 GASKET, FLANGE-TYTE 12" RUBBER US
PIPE 120A1996725B EA $ 24.27
171 142720 GASKET, RING RUBBER 1/8" THICK 3"
DROP-IN TYPE EA $ 0.89
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14 172 142730 GASKET, RING RUBBER 1/8" THICK 4"
DROP-IN TYPE EA $ 1.45
173 190610 TUBING PE CTS 200 PSI 3/4" X 100' RL EA $ 38.13 174 190620 TUBING PE CTS 200 PSI 1" X 100' RL EA $ 58.13 175 190660 TUBING PE IPS 200 PSI 3/4" X 100' RL EA $ 63.38 176 190670 TUBING PE IPS 200 PSI 1" X 100' RL EA $ 83.13 Pricing below shall indicate a firm 90-day pricing, however, all pricing thereafter shall be calculated as a percentage above the manufacturer’s block pricing. The City may, at its discretion, request verification of the manufacturer’s block pricing at any time.

Price shall be 12% above manufacturer’s cost and percentage will be firm through each renewal term.
177 193000 PIPE PLASTIC C-900 DR-18 4", 20FT
LENGTH /EA EA $ 128.40
178 193005 PIPE PLASTIC C-900 DR-14 4", 20FT
LENGTH /EA EA $ 163.00
179 193010 PIPE PLASTIC C-900 DR-18 6", 20FT
LENGTH /EA EA $ 262.00
180 193015 PIPE PLASTIC C-900 DR-14 6", 20FT
LENGTH /EA EA $ 328.00
181 193020 PIPE PLASTIC C-900 DR-18 8", 20FT
LENGTH /EA EA $ 448.60
182 193025 PIPE PLASTIC C-900 DR-14 8", 20FT
LENGTH /EA EA $ 566.00
183 193027
PIPE PLASTIC C-900 DR-14 8",(NONPOTABLE PURPLE TYPE), 14 FT LENGTH /EA
EA $ 580.60
184 193030 PIPE PLASTIC C-900 DR-18 10", 20FT
LENGTH /EA EA $ 673.00
185 193035 PIPE PLASTIC C-900 DR-14 10", 20FT
LENGTH /EA EA $ 900.00
186 193040 PIPE PLASTIC C-900 DR-18 12", 20FT
LENGTH /EA EA $ 960.00
187 193045 PIPE PLASTIC C-900 DR-14 12", 20FT
LENGTH /EA EA $ 1,280.00
188 193050 PIPE PLASTIC C-905 DR-25 14", 20FT
LENGTH /EA EA $ 960.00
189 193055 PIPE PLASTIC C-905 DR-18 14", 20FT
LENGTH /EA EA $ 1,240.00
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15 190 193060 PIPE PLASTIC C-905 DR-25 16", 20FT
LENGTH /EA EA $ 1,560.00
191 193065 PIPE PLASTIC C-905 DR-18 16", 20FT
LENGTH /EA EA $ 2,533.60
192 193420 PIPE HD/PE SEWER CORRUG 8" EA $ 177.00
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1 INVITATION FOR BIDS (“IFB”) NO. 2324-90
FOR

CIRCLE CLAMPS, GASKETS, PIPE COUPLINGS AND TAPPING SLEEVES BID OPENING: JUNE 25, 2024 at 11:00 A.M.

CITY OF MODESTO CONTACT: MICHELLE TAPLEY, SENIOR BUYER
E-MAIL ADDRESS: [email protected]
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2 Table of Contents
NOTICE TO BIDDERS ............................................................................................................................. 3 CALENDAR OF EVENTS ........................................................................................................................ 5 CITY CONTACT ....................................................................................................................................... 5 PRECEDENCE........................................................................................................................................... 5 VIRTUAL BID OPENING......................................................................................................................... 6 GENERAL BID REQUIREMENTS .......................................................................................................... 7 A. BID SUBMITTAL:...................................................................................................................... 7 E. CITY ACCEPTANCE/REJECTION OF IRREGULAR BIDS:.................................................. 7 F. COMPLETE BID DOCUMENT: ................................................................................................ 7 G. COMPLIANCE/NON-COMPLIANCE:...................................................................................... 8 N. BID PROTEST AND APPEAL PROCEDURES:..................................................................... 10 BID FORM A - IFB ACKNOWLEDGEMENT .................................................................................. 16 BID FORM B – BIDDER COMPANY INFORMATION................................................................... 19 BID FORM C –PRICING SCHEDULE............................................................................................... 21 BID FORM D – BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS.......................... 40 BID FORM E – BIDDER CUSTOMER REFERENCES .................................................................... 41 BID FORM F - FINANCIAL INTEREST DISCLOSURE.................................................................. 43 BID FORM G – SUPPORT OF LOCAL VENDORS.......................................................................... 45 BID FORM H - BIDDER COMPANY HISTORY STATEMENT..................................................... 46 BID FORM I - ADDENDA ACKNOWLEDGEMENT ...................................................................... 47 BID FORM J – BIDDER WARRANTY STATEMENTS................................................................... 48 BID FORM K - SUBCONTRACTOR LIST ......................................................................................... 49 TECHNICAL SPECIFICATIONS AND REQUIREMENTS ................................................................. 50

1.1 SCOPE OF WORK:........................................................................................................................ 50

1.2 PRODUCTS SUBSTITUTIONS:................................................................................................... 50 SAMPLE AGREEMENT......................................................................................................................... 52 #10..
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3 NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive at the City Clerk’s office, 1010 Tenth Street, Suite 6600, Modesto, CA 95354 sealed Bids (each, a “Bid”) from qualified Bidders (each, a “Bidder”) for the furnishing of circle clamps, gaskets, couplings, tapping sleeves, materials, supplies and/or related services (the “Goods”) for the City of Modesto, Utilities Department, Water and Wastewater Division, and the Finance Department, Stores Divisions.

All equipment, materials, and supplies shall be furnished F.O.B. City of Modesto (delivery charges borne by Bidder, included in the Goods pricing herein, and not separately charged to the City). Bidders are highly recommended to download all IFB documents from the City’s Purchasing Division website at http://www.modestogov.com/257/Contracting-Bid-Opportunities; such IFB documents shall include all specifications necessary for Bidders to submit a responsive Bid..

Each Bid shall be sealed and filed with the City Clerk’s office, 1010 Tenth Street, Suite 6600, Modesto, CA 95354 prior to June 25, 2024 at 11:00 A.M., at which time Bids will be opened, read and recorded.

The opening of bids will not be physically open to the public, but may be viewed simultaneously via video conferencing in the manner provided for herein. All Bids shall be available for review following City Council award approval at the Purchasing Division, 1010 Tenth Street, 5th Floor, Suite 5300, Modesto, CA 95354.

Bids will be received only at the address shown above, and prior to the time indicated. Any Bid received at or after said time and/or date, or at a place other than the stated address cannot be considered and will be returned to the Bidder unopened.

All Bids, whether delivered by an employee of the Bidder, U.S. Postal Service, courier or package delivery service must be received and time stamped at the stated address prior to the time designated.

The City Clerk’s time stamp shall be considered the official timepiece for the purpose of establishing the actual receipt of Bids. Bids will not be accepted by email or facsimile. The City of Modesto assumes no responsibility for delay in the delivery of the Bid. #10..
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4 On the outside of the Bid envelope and courier envelope, if any, the Bidder shall indicate the following:
“NAME AND ADDRESS OF BIDDER
BID IN RESPONSE TO INVITATION FOR BIDS # 2324-90
BID OPENING DATE: JUNE 25, 2024 AT 11:00 A.M.”
Bidder must deliver your Bid by a preferred method to the appropriate location below:

MAIL TO: CITY CLERK DELIVER/ COURIER TO: CITY CLERK

CITY OF MODESTO CITY OF MODESTO
P.O. BOX 642 1010 10TH STREET, SUITE 6600,
MODESTO, CA 95353 MODESTO, CA 95354
The City reserves the right to reject any or all Bids or to waive any informalities or minor irregularities in a Bid.

No Bidder may withdraw its Bid for a period of ninety (90) days after the date set for the opening thereof.
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5 CALENDAR OF EVENTS
Event Date
IFB Issued May 17, 2024
Written Questions Due via Email May 24, 2024
Addendum Issued (if required) May 31, 2024 (approximate date) Bid Due Date & Time PRIOR 11:00 A.M. on Tuesday, June 25, 2024 Contract Award Approximately September 2024

CITY CONTACT
All questions regarding these specifications, terms, and conditions shall be submitted in writing via email to the City’s Purchasing Division contact named on the cover page of this IFB (“City Contact”) by the date listed in the CALENDAR OF EVENTS above. The City will respond to pertinent questions through issuance of an Addendum to be available to all Bidders. All contact between Bidder and the City regarding the Bid process shall be through the City Contact. Attempts by the Bidder to contact other City personnel regarding this IFB and associated process may result in disqualification of the Bidder. Notwithstanding the foregoing, information intentionally or un-intentionally provided by any person other than the City Contact may not be correct and will not be binding upon the City.

PRECEDENCE
Bidder agrees that any agreement resulting from City’s acceptance of its Bid, together with the terms in any City purchase order and associated specifications provided by the City to Bidder therewith, shall comprise the entire agreement between City and Bidder. Moreover, Bidder agrees that any additional or contrary terms contained in Bidder’s acknowledgement of, shall be null and void. #10..
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6 VIRTUAL BID OPENING
The City of Modesto will be broadcasting Bid openings live electronically via Microsoft Teams at 11:00 a.m. (Pacific Time) on Tuesday, June 25, 2024. The City Clerk Record of Bid document should be available on Planet Bids by the end of the same day.

The public Bid opening for this Invitation for Bids will be available using the URL link containing the Number and Title of the Bid on the cover page, provided below. By submitting your Bid for the abovestated IFB you acknowledge, understand, and agree to this modified Bid opening procedure.

Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 469-998-7409,,961656049#
Phone Conference ID: 961 656 049#
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NTI0YzBiMDMtNDQ0Yi00YjNlLWIwZjYtYzg4ZDVjMDdkM2Mz%40thread.v2 /0?context=%7b%22Tid%22%3a%22125ccacf-fc61-463c-9976-
189f876ff90b%22%2c%22Oid%22%3a%229715c333-c997-4dd7-8984-12cd4deaa705%22%7d Should you have any questions regarding this, please do not hesitate to contact the Purchasing Department Contact listed on the Cover Page.
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7 GENERAL BID REQUIREMENTS
A. BID SUBMITTAL: Bidders should submit two “inked” (preferably blue ink) signed original Bid document, plus one copy of the signed original Bid document, and one electronic copy submitted via USB. The original Bid document shall be clearly marked. Photocopies do not constitute an original Bid. FAILURE TO FURNISH AT LEAST TWO “INKED” SIGNED ORIGINAL BID DOCUMENT MAY RESULT IN DISQUALIFICATION.

B. CONFIDENTIAL BIDDER INFORMATION: It is the responsibility of the Bidders to identify information in their Bid submission that they may consider to be confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

C. BIDDER COSTS INCURRED IN RESPONDING TO IFB: All costs associated with the preparation and submission of a Bid shall be borne by the Bidder.

D. BIDDER EXCEPTIONS: All exceptions taken to this IFB and associated specifications shall be specifically and clearly identified on Exceptions, Clarifications and Amendments form.

Failure to comply with this provision may deem the Bid as non-responsive. Please review the Sample Agreement and make note on the Exceptions, Clarifications, and Amendments form for any changes. Exceptions taken shall not affect the overall performance and quality of equipment, materials and/or provision of Goods required by the City. The Purchasing Manager or designated agent shall make the final decision regarding the acceptability of equipment, materials and/or provision of Goods with exceptions.

E. CITY ACCEPTANCE/REJECTION OF IRREGULAR BIDS: An agreement shall be awarded to the Bidder whose Bid most closely satisfies the needs of the City and is deemed the most advantageous to the City. The City reserves the right to reject any or all Bids or to waive any informalities or minor irregularities in a Bid.

F. COMPLETE BID DOCUMENT: The following forms constitute the makeup of a complete Bid document and shall be submitted to the City in the order listed (note – some forms require signature):
• Bid Form A - IFB Acknowledgement
• Bid Form B – Bidder Company Information
• Bid Form C - Pricing Schedule
• Bid Form D – Bidder Exceptions, Clarifications, Amendments • Bid Form E – Bidder Customer References
• Bid Form F - Financial Interest Disclosure
• Bid Form G – Support of Local Vendors
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8 • Bid Form H – Bidder Company History Statement
• Bid Form I - Addenda Acknowledgement
• Bid Form J – Bidder Warranty Statements
• Bid Form K - Subcontractor List
Failure to furnish any of these documents may result in disqualification.

G. COMPLIANCE/NON-COMPLIANCE: If Bidder cannot comply with a specification requirement in this IFB, note on the Exception, Clarifications, Amendments form of the specification paragraph, your exception, and your recommendation. The Purchasing Manager will evaluate your recommendation. If after evaluation it is determined that the Bidder is not in compliance with the specification, the Bid may be deemed non-responsive.

H. PROPOSED PRICING FORMAT:
• The cost of labor, equipment, fuel, licenses, bonds, permits, and insurance necessary to perform the required provision of Goods shall be included in Bid pricing, along with Bidder’s profit margin and any other cost factors.
• Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower pricing shall be extended to the City.
• The City of Modesto shall not pay mileage charges or travel time from the Contractor’s place of business to the job site, or from site to site, or for the Contractor’s travel time to pick up materials.
• Bidder shall use the pricing schedule provided in this IFB to present Bid pricing. No other form or format shall be accepted. Bid must be submitted on the Pricing Schedule provided. No alterations may be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Exception, Clarification, Amendments Form.

I. AWARD OF BID:
• The City may award one or more agreements to one or more Bidder in order to provide for backup, or in case the “primary” contractor is unable to meet the City’s needs. • The City reserves the right to decline to award any agreement if it is determined that the proposed pricing is not competitively priced based on similar agreements with public agencies within the State of California or if the bids received fail to meet the City’s requirements.
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9 • The City reserves the right to select that Bid, which best suits the City’s needs. In addition to price, consideration will be given to the quality and performance of the commodity to be purchased, and the criteria listed in Modesto Municipal Code Section 8-

3.203(f). Regardless of City staff’s recommendation, the City Council reserves the right to award an agreement to the Bidder that best suits the City’s needs as determined by the City Council whether or not said award is consistent with City staff’s recommendation for award.

J. TERM OF AGREEMENT: The term of the agreement shall be for a period of two (2) years with three (3) one-year extension options at the sole discretion of City, for a total of up to five (5) years.
• Pricing shall remain firm for the first two (2) years of the agreement, which may be awarded pursuant to this IFB.
• Price increases for subsequent agreement years, three, four and five, shall not exceed the Consumer Price Index (CPI) for West Urban Area in any one agreement year, and shall be negotiated through the Purchasing Division. Requests for price increases shall be submitted by Contractor(s) in writing, at least sixty (60) days prior to the annual anniversary date of the agreement to be effective for the subsequent year.

K. SUPPORT OF LOCAL VENDORS: Should the Bidder that submits the lowest responsive Bid or and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-

3.204 of the Modesto Municipal Code (MMC) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within 5%of the lowest Bid, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid or quote of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager. To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

L. INDEMNITY: The successful Bidder (the “Contractor”) will be required to hold the City, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgements or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of the Contractor, its agents, officers, employees, and volunteers relating to or during the performance of its obligations under this Bid. Contractor’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for #10..
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10 Contractor to procure and maintain a policy of insurance. With reference to the foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and defense of third-party suits, arising out of or relation to the operation of City-owned vehicles by Contractor’s employees will be apportioned to Contractor in accordance with the provisions contained in indemnity.

M. BIDDER REPRESENTATION: Bidder represents that:
• Bidder has had an opportunity to examine and has examined any and all of the documents, including specifications, any resultant contract and supporting data, and that it has, from the information contained in such documents, specifications, and data, fully acquainted itself with all conditions relevant to the work. • Bidder has made all reasonable investigations essential to a full understanding of the difficulties, which may be encountered in performing the work. • Bidder will complete the proposed provision of Goods for the compensation stated in any resultant agreement.
• Bidder assumes full and complete responsibility for all conditions relevant to the proposed provision of Goods and all risks in connection therewith. • Bidder represents that it is fully qualified to perform the proposed provision of Goods in accordance with the terms of any resultant agreement within the time specified therein.

N. BID PROTEST AND APPEAL PROCEDURES: Bidders wishing to protest or appeal a contract award decision by the City of Modesto must follow the procedures provided in this section. Protests or appeals which are not submitted in accordance with these procedures will not be reviewed.

Definitions
For the purposes of these procedures: "Days" means working days in which City Hall is open for business, excluding holidays and weekends.
"Bid" includes the term "offer" or "proposal" as used in the context of formal, informal, or negotiated procurements.
"Announced Decision" includes the term “Notice of Intent to Award Letter”. Once the City has issued an Announced Decision, the date noted will begin the time that a Bidder may lodge a protest.
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11 Protest Procedures
• Only a Bidder who has actually submitted a Bid is eligible to submit a protest against the City’s Announced Decision.
• Subcontractors are not eligible to submit bid protests. • A Bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.
• A written protest to an Announced Decision must be made to the City of Modesto's Director of Finance no later than ten days after the date of the Announced Decision. • The protest shall be delivered or sent by registered mail and received by the City by the deadline, or protest will be automatically rejected. Protestors who choose to be represented by legal counsel are responsible for the associated expenses. • The protest shall be accompanied by a certified or cashier's check in the amount of $300.00, (except for protests of Federally Funded agreements), made payable to the Clerk of the City of Modesto. Protests filed without the requisite fee will be rejected without any additional review.
• The protest filed with the Director of Finance shall:
a. Include the name, address, email address and business telephone number of the protestor;
b. Identify the protest by name, Invitation for Bid (IFB) or Request for Proposal (RFP) number, and IFB/RFP date;
c. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based; d. Include all supporting documentation, if any. Documentation submitted after filing deadline will not be reviewed.
• Bid Protests: A Bidder shall follow, in order, the following steps:
a. Protest to Director of Finance: Upon receipt of a complete and timely protest, the Director of Finance shall review all the submitted materials and shall create and retain a written record of the review. The Director of Finance shall respond at least generally to each material issue raised in the protest not later than ten days #10..
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12 after receipt of the protest. Notice of the Director of Finance's decision may be given by letter mailed through U.S. Postal Service.

All protests to the Director of Finance shall either be delivered to:

City Clerk’s Office
Attn: Director of Finance
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: Director of Finance
PO Box 642
Modesto CA 95353
b. Appeal to Deputy City Manager: At the protestor’s discretion, the decision of the Director of Finance may be appealed in writing to the City of Modesto's Deputy City Manager(s) no later than ten days after the date of the Director of Finance’s Decision. The scope of the appeal shall be limited by the issues raised in the initial protest to the Director of Finance. The Deputy City Manager shall not be permitted to review any newly raised issues. The Deputy City Manager shall review the appeal, accompanying supporting documents, if any and the written records of the protest review by the Director of Finance. A written record of the Deputy City Manager's review shall be created and maintained. The Deputy City Manager shall give notice of their decision to the protestor within ten days after receipt of appeal.

Further protest appeals shall either be delivered to:

City Clerk’s Office
Attn: Deputy City Manager
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: Deputy City Manager
PO Box 642
Modesto CA 95353
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13 d. Appeal to City Council: Any protestor seeking to appeal to the decision of the Deputy City Manager may appeal in writing to the City Council by filing with the City Clerk a written notice of such appeal not later than ten days after the date of the Deputy City Manager's decision. The City Clerk will calendar the protest for Council hearing and give notice of the time and place of the hearing as provided in Modesto Municipal Code Sections 1-4.01 through 1-4.05. The City Council’s decision on the appeal shall be final.

All protest appeals to the City Council shall either be delivered to:

City Clerk’s Office
Attn: City Council
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: City Council
PO Box 642
Modesto CA 95353
e. Optional Alternative Process for Protests of Procurement Actions Exceeding $250,000: A Bidder protesting procurements exceeding $250,000 shall comply with the procedures contained herein, except that in lieu of appeal to the Deputy City Manager a protestor may request that the protest be heard and decided at an administrative hearing.

A written request for administrative hearing shall be accompanied by a certified or cashier's check in the amount of $1,500, (except for protests of Federally Funded projects); The request for hearing shall include the specific grounds of the appeal.

The City of Modesto shall select and engage an impartial and qualified person to act as hearing officer in the pending protest. The protestor shall have the right to twice reject the selected hearing officer, provided that the City is notified of such rejection within three days of notice to protestor of the name of the hearing officer.

The protest shall be heard not later than twenty days after receipt of protestor's request for hearing and the selection of a hearing officer. Protests not made in a #10..
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14 timely manner shall be deemed withdrawn, unless the City and the protestor mutually agree otherwise in writing. The protestor’s failure to accept a hearing officer after the third attempt by City staff to identify an impartial hearing officer shall be deemed a withdrawal of the protest.

The costs of the hearing officer and expenses of the protest shall be borne by the protestor. The sums deposited with the request for hearing shall be credited to the costs of the hearing officer and other hearing expenses. f. Mandatory Alternative Process for Protests of Procurements Obtained with Federal Funds: If the protested procurement involves federal funds, the Deputy City Manager, City Council, or hearing officer shall give notice, accompanying their respective decisions, to the protestor that he or she has the right to appeal to the appropriate federal agency, for which an agency name, contact (where available) and address shall be provided by City staff. Such an appeal shall be filed with the appropriate agency within seven business days of the dispatch or rejection notices to the protestor. Federal agencies may entertain protests alleging that the City has failed to adopt written protest procedures or has failed to follow such procedures. The City Council is the highest authority of the City of Modesto and its decisions are final. A disappointed Bidder for a contract involving expenditures of Federal funds shall have the right to appeal the City Council decision directly to the federal agency as described herein. #10..
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15 BID SUBMITTAL CHECKLIST
The Bidder shall provide a complete Bid in a sealed envelope by the required deadline on the Bid Opening Date. Failure to provide all the required documents may cause the Bid to be considered nonresponsive.

Bidder’s Bid must contain the following applicable elements completed as described more-fully herein.

The following checklist is provided solely for Bidder’s use in reviewing the completeness of your submission (please note which forms require signature):

COMPLETE BID ELEMENTS
Bid Form A – IFB Acknowledgement
Bid Form B – Bidder Company Information
Bid Form C - Pricing Schedule
Bid Form D – Bidder Exceptions, Clarifications, Amendments Bid Form E – Bidder Customer References
Bid Form F - Financial Interest Disclosure
Bid Form G – Support of Local Vendors
Bid Form H – Bidder Company History Statement
Bid Form I - Addenda Acknowledgement
Bid Form J – Bidder Warranty Statements
Bid Form K - Subcontractors List

Bidder’s submission should include all City of Modesto forms. If any form is not applicable, Bidder should write or type “Not Applicable” on it but still include the form in your submission. #10..
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16 BID FORM A - IFB ACKNOWLEDGEMENT
The City is soliciting Bids from qualified firms (each a “Bidder” to fulfill the City’s requirements per the specifications, terms and conditions contained in this Invitation for Bids (“Invitation for Bids” or “IFB”).

This Bid Acknowledgement must be completed, signed by an authorized responsible officer or employee, dated and submitted with the Bid response. Obligations assumed by such signature will include the following:

1. Preparation of Bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing the Bid. (b) Quote price as specified in Bid. No alterations or changes of any kind shall be permitted to the Bid Form. Responses that do not comply shall be subject to rejection in total.

2. Failure to Submit Bid: If you are not submitting a Bid but want to remain on the mailing list and receive future Bids, complete, sign and return this Bid Acknowledgement and state the reason you are not pricing.

3. Taxes and Freight Charges: (a) Unless otherwise required and specified in the IFB, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the Bid. (c) Amount paid for transportation of property to the City is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping paper shows the consignee as one (1) of the City; as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the City are exempt from certain Federal excise taxes. The City will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the Bidder or the IFB gives notice of an all-or-none award, the City may accept any item or group of items of any Bid. (b) Bids are subject to acceptance by the City at any time within 60 days of opening, unless otherwise specified in the IFB. A Bidder shall not change its bid if accepted within such time. (c) A valid, contract based on the sample agreement attached to the IFB and the submitted bid shall be mailed, or otherwise furnished, to the successful Bidder within the time for acceptance specified, and such contract shall be a binding agreement without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent Indemnity: Bidders who do business with the City shall hold the City, its officers, agents and employees, harmless from liability of any nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or un- #10..
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17 patented invention, article or appliance furnished or used in connection with the contract or purchase order.

6. Samples: Samples of items, when required, shall be furnished free of expense to the City and if not destroyed by test may upon request (made when the sample is furnished), be returned at the Bidder’s expense.

7. Rights and Remedies of City for Default: (a) In the event any item furnished by the Bidder in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the Bidder with its Bid, the City may reject the same, and it shall thereupon become the duty of the Bidder to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should the Bidder fail, neglect or refuse to do so, the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. City may deduct from any moneys due or that may there after come due to Bidder, or send an invoice to the Bidder which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the City. In the event that the Bidder fails to make prompt delivery as specified for any item, the same conditions as to the rights of the City to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b) Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. (c) The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Payment Terms and Methods: Bidder will be able to choose from either of the following payment methods and associated timings:
(a) Option A (Preferred): City of Modesto ePay Payment: This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30 day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from [email protected] via email and will contain the following information:
• 16-digit credit card number
• Expiration date
• Security code
• Total dollar amount of invoices to be paid
• Invoices reference numbers and corresponding amounts
ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Bidder’s pricing proposal hereunder. #10..
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CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
18 Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this IFB.
(b) Option B – Manual Check: On Net 45 Day timing, the City will mail a hardcopy check to Bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail. The timing of the mailing will be at the end of the Net 45 Day period. Additional time should be estimated by the Bidder for the check to be in transit, and to await deposit and clearance by Bidder staff.

9. California Government Code Section 4552: In submitting a Bid to the City, the Bidder offers and agrees that if the Bid is accepted, it will assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of Goods, materials, or services by the Bidder for sale to the purchasing body pursuant to the Bid. Such assignment shall be made and become effective at the time the purchasing body tender’s final payment to the Bidder.

10. No Guarantee or Warranty: The City makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded under a contract or purchase order resulting from this Bid.

11. Two “Inked” Signed Original Bid Document Required: Failure to furnish two “inked” signed original Bid document may result in disqualification. One additional copy and one electronic copy provided on a USB drive will accompany the “inked” originals.

12. Minor Irregularities. The City reserves the right, in its sole discretion, to waive any informalities or minor irregularities in a Bid.

THE undersigned acknowledges receipt of the referenced IFB and/or Addenda and offers and agrees to provide the Goods specified on behalf of the Bidder indicated in Bidder’s Bid Forms A through K, attached hereto and made a part hereof, for the pricing proposed on the Pricing Schedule.

Bidder Company Name:

Bidder Headquarters Address:

City/State/Zip:

Signature/Title/Date:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
19 BID FORM B – BIDDER COMPANY INFORMATION
A. Bidder Company Full
Legal Name
B. Bidder Company
Marketplace (or DBA)
Name
C. Type of Legal Entity: ___ Corporation, registered in ____________________ (State) ___ Limited Liability Company, registered in _________________(State) ___ Partnership, registered in ________________(State)
___ Sole Proprietorship, registered in ____________(State) ___ Other ___________________________________________(Describe) D. Headquarters Address
(Street Address, City,
State, Country, Postal
Code):

E. Website Address: www.___________
F. Contact Person Details: Name:

Title:

Phone (Office):

Phone (Mobile):

Mailing Address (Street Address, City, State, Postal Code):

Fax Number:

Email:

G. Federal Taxpayer
Identification Number
(TIN):

H. Dun & Bradstreet
(DUNS) Number:

I. Names and Titles of
Top Three Bidder
Officers:

J. Years in Business:

K. Bidder Office Address
Closest to City of
Modesto (Street
Address, City, State,
Country, Postal Code):

L. City of Modesto
Business License
Number (note –
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
20 provide only if
available now - - but
not required until any
contract begins):
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
21 BID FORM C –PRICING SCHEDULE
All labor, materials, equipment, tools, fuel, licenses, bonds, insurance and other expenses necessary for Bidder to perform the required provision of Goods shall be included in Bid pricing. Bid must be submitted on the below Pricing Schedule provided. No alterations should be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on Bid Form D – Bidder Exceptions, Clarifications, Amendments.

Item Stock
No. Description Unit
Est.

Annual
Quantity
Price Per Unit of
Measure Extended Cost
1 116075
COUPLING STEEL 2
BOLT IPS 3/4" X 5" FORD
FC3-105-5 OR EQUAL
EA 2 $ /EA
$
2 116100
COUPLING STEEL 2
BOLT IPS 1" X 5" FORD
FC3-132-5 OR EQUAL
EA 2 $ /EA
$
3 116150
COUPLING STEEL 2
BOLT IPS 1-1/2" X 5"
FORD FC3-190-5 OR
EQUAL
EA 2 $ /EA
$
4 116200
COUPLING STEEL 2
BOLT IPS 2" X 5" FORD
FC3-238-5 OR EQUAL
EA 17 $ /EA
$
5 116420

COUPLING GALV
COMPRESSION 3/4" X 4
1/2" IPS
EA 2 $ /EA
$
6 117020
COUPLING SHEAR 4"

ALL CLAMPS MUST BE

WORM GEAR TYPE

MISSION RUBBER MRO
144 ARC OR EQUAL
EA 1 $ /EA
$
7 117030
COUPLING SHEAR 5"

ALL CLAMPS MUST BE

WORM GEAR TYPE

MISSION RUBBER
1405026 / MR56 55 ARC

OR EQUAL
EA 1 $ /EA
$
8 117040
COUPLING SHEAR 6"

ALL CLAMPS MUST BE

WORM GEAR TYPE

MISSION RUBBER
406795 OR EQUAL
EA 1 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
22 9 117050
COUPLING SHEAR 6"

TERRA COTTA ALL

CLAMPS MUST BE

WORM GEAR TYPE
JOINTS CO. CRC-102
EA 1 $ /EA
$
10 117220
COUPLER, FLEX 8”
PLASTIC TO 8” PLASTIC
MISSION MR56 88 OR
EQUAL
EA 1 $ /EA
$
11 117240
COUPLER, FLEX 10”
PLASTIC TO 10” PLASTIC
MISSION MR56 1010 OR
EQUAL
EA 1 $ /EA
$
12 118010 COUPLING ULTRA FLEX
4" 3.69-5.60 EA 2 $ /EA
$
13 118030 COUPLING ULTRA FLEX
6" 6.23-7.60 EA 2 $ /EA
$
14 118050 COUPLING ULTRA FLEX
8" 8.40-9.75 EA 1 $ /EA
$
15 118070 COUPLING ULTRA FLEX
10" 10.75-12.12 EA 14 $ /EA
$
16 118910

COUPLING, END CAP
BOLTED ODS 4" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 19 $ /EA
$
17 118930

COUPLING, END CAP
BOLTED ODS 6" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 40 $ /EA
$
18 118935

COUPLING, END CAP
BOLTED ODS 8" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 12 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
23 19 118940

COUPLING, END CAP
BOLTED ODS 10" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 5 $ /EA
$
20 118945

COUPLING, END CAP
BOLTED ODS 12" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG) ULTRA FLEX OR
EQUAL
EA 3 $ /EA
$
21 118950

COUPLING, END CAP
BOLTED C900 4" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 1 $ /EA
$
22 118970

COUPLING, END CAP
BOLTED C900 6" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 1 $ /EA
$
23 119000

COUPLING, END CAP
BOLTED ACP 4" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 1 $ /EA
$
24 119010

COUPLING, END CAP
BOLTED ACP 6" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 1 $ /EA
$
25 119020

COUPLING, END CAP
BOLTED ACP 8" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR
EQUAL
EA 1 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
24 26 119030

COUPLING, END CAP
BOLTED ACP 10" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG) ULTRA FLEX OR
EQUAL
EA 1 $ /EA
$
27 119040

COUPLING, END CAP
BOLTED ACP 12" X 2"
(FIPT END CAP TO BE
SUPPLIED WITH 2" GAL.

PLUG ULTRA FLEX OR

EQUAL OR EQUAL
EA 1 $ /EA
$
28 119200

COUPLING, DI ROMAC
BRAND “MACRO” 4”
HIGH OD RANGE 4.40 -

5.60 OR EQUAL
EA 86 $ /EA
$
29 119210

COUPLING, DI ROMAC
BRAND “MACRO” 6”
HIGH OD RANGE 6.60 -

7.60 OR EQUAL
EA 116 $ /EA
$
30 119220

COUPLING, DI ROMAC
BRAND “MACRO” 8”
HIGH OD RANGE 8.60 -

9.75 OR EQUAL
EA 120 $ /EA
$
31 119230

COUPLING, DI, ROMAC
BRAND “MACRO” 10”
HIGH OD RANGE 10.70 -

11.90 OR EQUAL
EA 12 $ /EA
$
32 NEW

COUPLING, DI, ROMAC
BRAND “MACRO” 10” XL
HIGH OD RANGE 11.00 -

12.20 OR EQUAL
EA 1 $ /EA
$
33 119240

COUPLING, DI ROMAC
BRAND “MACRO” 12”
HIGH OD RANGE 12.70 -

13.80 OR EQUAL
EA 16 $ /EA
$
34 NEW

COUPLING, DI ROMAC
BRAND “MACRO” 12”

XL HIGH OD RANGE

13.15 - 14.40 OR EQUAL
EA 1 $ /EA
$
35 119300
GASKET; 4" LOW

RANGE, MACRO OR
EQUAL - 3.50 - 4.30
EA 58 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
25 36 119310
GASKET; 6" LOW

RANGE, MACRO OR
EQUAL - 6.00 - 6.30
EA 50 $ /EA
$
37 119320
GASKET; 8" LOW

RANGE, MACRO OR
EQUAL - 8.00 - 8.40
EA 20 $ /EA
$
38 119330
GASKET; 10" LOW

RANGE, MACRO OR
EQUAL - 10.00 - 10.50
EA 6 $ /EA
$
39 119340
GASKET; 12" LOW

RANGE, MACRO OR
EQUAL - 12.00 - 12.50
EA 5 $ /EA
$
40 120005 CLAMP WRAP 1" X 3"
FFSC 1323R IPS EA 99 $ /EA
$
41 120010 CLAMP WRAP 3/4" X 3"
FFSCO 883R CTS EA 25 $ /EA
$
42 120015 CLAMP WRAP 1" X 3"
FFSC 1133R EA 27 $ /EA
$
43 120020
CLAMP WRAP 3/4" X 6"
IPS FORD FSC-105-6R OR
EQUAL
EA 6 $ /EA
$
44 120040
CLAMP WRAP 1" X 6" IPS
FORD FSC-132-6R OR
EQUAL
EA 8 $ /EA
$
45 120060
CLAMP WRAP 1-1/2" X 6"
IPS FORD FSC-190-6R OR
EQUAL
EA 8 $ /EA
$
46 120080
CLAMP WRAP 2" X 6" IPS
FORD FSC-238-6R OR
EQUAL
EA 10 $ /EA
$
47 120320
CLAMP WRAP 3/4" X 6"
CTS FORD FSC-088-6R

OR EQUAL
EA 9 $ /EA
$
48 120340
CLAMP WRAP 1" X 6"
CTS FORD FSC-113-6R

OR EQUAL
EA 9 $ /EA
$
49 120360
CLAMP WRAP 1-1/2" X 6"
CTS FORD FSC-1.625-6R

OR EQUAL
EA 9 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
26 50 120380
CLAMP WRAP 2" X 6"
CTS FORD FSC-213-6R

OR EQUAL
EA 12 $ /EA
$
51 121035

CLAMP, FULL CIRCLE
3" X 6" STL OD (2.97 -

3.25)
EA 1 $ /EA
$
52 121040 CLAMP F/C 4 X 6 ACP

5.10 (4.79 - 5.57) EA 1 $ /EA
$
53 121050

CLAMP, FULL CIRCLE
4" X 12” ACP OD 5.10
(4.97-5.27)
EA 1 $ /EA
$
54 121052
CLAMP, FULL CIRCLE 4"
X 12" ACP OD 5.10 W/
1" IP TAP (4.97-5.27)
EA 1 $ /EA
$
55 121055 CLAMP FULL CIRCLE 4"
X 24" ACP OD (4.74-5.15) EA 1 $ /EA
$
56 121060

CLAMP, FULL CIRCLE
6” X 7” ACP OD 7.15
(7.05-7.40)
EA 1 $ /EA
$
57 121070

CLAMP, FULL CIRCLE
6" X 12" ACP OD 7.15
(7.05-7.45)
EA 6 $ /EA
$
58 121072
CLAMP, FULL CIRCLE 6"
X 12" ACP OD 7.15 W /
1" IP TAP (7.05- 7.45)
EA 5 $ /EA
$
59 121075

CLAMP, FULL CIRCLE
6" X 24" ACP OD 7.15
(7.05- 7.45)
EA 1 $ /EA
$
60 121080

CLAMP, FULL CIRCLE
8" X 7"ACP OD 9.40
(9.27-9.67)
EA 4 $ /EA
$
61 121090

CLAMP, FULL CIRCLE
8" X 12" ACP OD 9.40
(9.27 - 9.67)
EA 5 $ /EA
$
62 121092
CLAMP, FULL CIRCLE 8"
X 12" ACP OD 9.40 W /
1" IP TAP (9.27-9.67)
EA 1 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
27 63 121095
CLAMP F/C 10” X 12”
ROUGH BARREL W/1” IP
TAP, OD 12.00

FORD/POWERSEAL
(11.77-12.12)
EA 2 $ /EA
$
64 121097
CLAMP F/C 12” X 12”
ROUGH BARREL W/1” IP
TAP, OD 14.20

FORD/POWERSEAL
(14.00-14.40)
EA 1 $ /EA
$
65 121100

CLAMP, FULL CIRCLE
10" X 8" ACP OD 12.00
(11.75-12.15)
EA 3 $ /EA
$
66 121110

CLAMP, FULL CIRCLE
10" X 12" ACP OD 12.00
(11.75-12.15)
EA 1 $ /EA
$
67 121115 CLAMP F/C 10 X 16 RB
ACP 12.00 (11.77-12.12) EA 1 $ /EA
$
68 121130

CLAMP, FULL CIRCLE
12" X 15" ACP OD 14.20
(14.03-14.38)
EA 1 $ /EA
$
69 121240 CLAMP F/C 4 X 6 4.80
(4.74-5.14) EA 6 $ /EA
$
70 121250

CLAMP, FULL CIRCLE
4" X 12” C900 OD 4.80
(4.74-5.14)
EA 5 $ /EA
$
71 121252
CLAMP, FULL CIRCLE 4"
X 12" C900 OD 4.80 W/
1" IP TAP (4.74 - 5.14)
EA 1 $ /EA
$
72 121255
CLAMP FULL CIRCLE 4"
X 24" C900 4.80 (4.74 -

5.14)
EA 1 $ /EA
$
73 121260 CLAMP F/C 6 X 7.5" C900

6.90 (6.84-7.24) EA 1 $ /EA
$
74 121270

CLAMP, FULL CIRCLE
6" X 12" C900 OD 6.90
(6.84-7.24)
EA 8 $ /EA
$
75 121272
CLAMP, FULL CIRCLE 6"
X 12” C900 OD 6.90 W / 1"
IP TAP (6.84 - 7.24)
EA 1 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
28 76 121275

CLAMP, FULL CIRCLE
6" X 24" C900 OD 6.90
(6.84 - 7.24)
EA 1 $ /EA
$
77 121280

CLAMP, FULL CIRCLE
8" X 7"C900 OD 9.05
(8.99-9.39)
EA 7 $ /EA
$
78 121290

CLAMP, FULL CIRCLE
8" X 12" C900 OD 9.05
(8.99-9.39)
EA 5 $ /EA
$
79 121292
CLAMP, FULL CIRCLE 8"
X 12" C900 OD 9.05 W /
1" IP TAP (8.99-9.39)
EA 2 $ /EA
$
80 121295

CLAMP, FULL CIRCLE
8" X 24" C900 OD 9.05
(8.99-9.39)
EA 1 $ /EA
$
81 121300

CLAMP, FULL CIRCLE
10" X 8" C900 OD 11.10
(11.04-11.44)
EA 1 $ /EA
$
82 121310

CLAMP, FULL CIRCLE
10" X 12" C900 OD 11.10
(11.04-11.44)
EA 3 $ /EA
$
83 121315

CLAMP, FULL CIRCLE
10" X 16" C900 OD 11.10
(11.04-11.44)
EA 1 $ /EA
$
84 121330

CLAMP, FULL CIRCLE
12" X 15" C900 OD 13.20
(13.10-13.50)
EA 3 $ /EA
$
85 121440
CLAMP, FULL CIRCLE 4"
X 7" ODS OD 4.00 (3.96-

4.25)
EA 77 $ /EA
$
86 121442
CLAMP, FULL CIRCLE 4"
X 6" ODS OD 4.00 W/ 1"
IP TAP (3.96-4.25)
EA 10 $ /EA
$
87 121443
CLAMP, FULL CIRCLE 4"
X 6" ACP OD 5.10 W/ 1"
IP TAP (4.74-5.14)
EA 2 $ /EA
$
88 121445
CLAMP, FULL CIRCLE 4"
X 6" IPS OD 4.50 W/ 1" IP
TAP (4.45-4.73)
EA 1 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
29 89 121450

CLAMP, FULL CIRCLE
4" X 12" ODS OD 4.00
(3.96-4.25)
EA 62 $ /EA
$
90 121452
CLAMP, FULL CIRCLE 4"
X 12" ODS OD 4.00 W/
1" IP TAP (3.96-4.25)
EA 7 $ /EA
$
91 121455

CLAMP, FULL CIRCLE
4" X 24" ODS OD 4.00
(3.96-4.25)
EA 6 $ /EA
$
92 121460

CLAMP, FULL CIRCLE
6” X 7” ODS OD 6.00
(5.95-6.35)
EA 49 $ /EA
$
93 121462
CLAMP F/C 6” X 8” W/1”
IP TAP ODS 6.00 OD
(5.95-6.35)
EA 3 $ /EA
$
94 121470

CLAMP, FULL CIRCLE
6" X 12” ODS OD 6.00

5.95-6.35
EA 45 $ /EA
$
95 121472
CLAMP, FULL CIRCLE 6"
X 12" ODS OD 6.00 W / 1"
IP TAP (5.95-6.35)
EA 2 $ /EA
$
96 121475

CLAMP, FULL CIRCLE
6" X 24" ODS OD 6.00
(5.95-6.35)
EA 5 $ /EA
$
97 121480

CLAMP, FULL CIRCLE
8" X 7"ODS OD 8.00
(7.95-8.35)
EA 9 $ /EA
$
98 121482
CLAMP F/C 8” X 8” W/1”
IP TAP ODS OD 8.00
(7.95-8.35)
EA 3 $ /EA
$
99 121490

CLAMP, FULL CIRCLE
8" X 12" ODS OD 8.00
(7.95 -8.35)
EA 20 $ /EA
$
100 121492
CLAMP, FULL CIRCLE 8"
X 12" ODS OD 8.00 W /
1" IP TAP (7.95-8.35)
EA 1 $ /EA
$
101 121495

CLAMP, FULL CIRCLE
8" X 24" ODS OD 8.00
(7.95-8.35)
EA 4 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
30 102 121500

CLAMP, FULL CIRCLE
10" X 8" ODS OD 10.00
(9.70 - 10.10)
EA 2 $ /EA
$
103 121510

CLAMP, FULL CIRCLE
10" X 12" ODS OD 10.00
(9.70 - 10.10)
EA 5 $ /EA
$
104 121512
CLAMP F/C 10” X 12”
ODS W/1” IP TAP, OD

10.00 FORD/POWERSEAL
(9.95-10.35)
EA 1 $ /EA
$
105 121515

CLAMP, FULL CIRCLE
10" X 16" ODS OD 10.00
(9.70-10.10)
EA 3 $ /EA
$
106 121522
CLAMP F/C 12” X 12”
ODS W/1” IP TAP, OD

10.00 FORD/POWERSEAL
(11.95-12.10)
EA 6 $ /EA
$
107 121530

CLAMP, FULL CIRCLE
12" X 15" ODS OD 12.00
(11.75-12.15)
EA 4 $ /EA
$
108 121580

CLAMP, FULL CIRCLE
IPS/ODS 2" X 6"
RANGE 2.40-2.60
EA 8 $ /EA
$
109 121590

CLAMP, FULL CIRCLE
IPS/ODS 2" X 12"
RANGE 2.40-2.60
EA 7 $ /EA
$
110 121600

CLAMP, FULL CIRCLE
IPS/ODS 2.5 " X 6"
RANGE 2.70-3.00
EA 1 $ /EA
$
111 121610

CLAMP, FULL CIRCLE
IPS/ODS 2.5 " X 12"
RANGE 2.70-3.00
EA 1 $ /EA
$
112 121640
CLAMP, FULL CIRCLE 4"
X 7" IPS OD 4.50 (4.45-

4.73)
EA 1 $ /EA
$
113 121650
CLAMP, FULL CIRCLE 4"
X 12" IPS OD 4.50 (4.45-

4.73)
EA 7 $ /EA
$
114 121652
CLAMP, FULL CIRCLE 4"
X 12" IPS OD 4.50 W/
1" IP TAP (4.45-4.73)
EA 1 $ /EA
$
#10..
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
31 115 121655

CLAMP, FULL CIRCLE
4" X 24" IPS OD 4.50
(4.45-4.73)
EA 1 $ /EA
$
116 121660

CLAMP, FULL CIRCLE
6 ” X 7” IPS OD 6.63
(6.56-6.96)
EA 7 $ /EA
$
117 121670

CLAMP, FULL CIRCLE
IPS 6" X 12" 6.63 OD
(5.22- 5.62)
EA 1 $ /EA
$
118 121672
CLAMP, FULL CIRCLE 6"
X 12" IPS OD 6.63 W / 1"
IP TAP (6.56-6.96)
EA 1 $ /EA
$
119 121675

CLAMP, FULL CIRCLE
6" X 24" IPS OD 6.63
(6.56-6.96)
EA 1 $ /EA
$
120 121680

CLAMP, FULL CIRCLE
8" X 7"IPS OD 8.63
(8.54-8.94)
EA 1 $ /EA
$
121 121685

CLAMP, FULL CIRCLE
6" X 12” IPS OD 6.63
(6.56-6.96)
EA 3 $ /EA
$
122 121690

CLAMP, FULL CIRCLE
8" X 12" IPS OD 8.63
(8.54-8.94)
EA 1 $ /EA
$
123 121692
CLAMP, FULL CIRCLE 8"
X 12" IPS OD 8.63 W
/ 1" IP TAP (8.54-8.94)
EA 1 $ /EA
$
124 121695

CLAMP, FULL CIRCLE
8" X 24" IPS OD 8.63
(8.54-8.94)
EA 1 $ /EA
$
125 121700 CLAMP F/C 10 X 8 IPS
(10.75) 10.64-11.04 EA 1 $ /EA
$
126 121710

CLAMP, FULL CIRCLE
10" X 12" IPS OD 10.75
(10.64-11.04)
EA 1 $ /EA
$
127 121715

CLAMP, FULL CIRCLE
10" X 16" IPS OD 10.75
(10.64-11.04)
EA 5 $ /EA
$
128 121730

CLAMP, FULL CIRCLE
12" X 15” IPS OD 12.75
(12.62-13.02)
EA 3 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
32 129 122050

CLAMP, BELL JOINT CI
4" DRESSER 0160-0004-
206 OR EQUAL
EA 1 $ /EA
$
130 122070

CLAMP, BELL JOINT CI
6" DRESSER 0160-0008-
206 OR EQUAL
EA 1 $ /EA
$
131 122090

CLAMP, BELL JOINT CI
8" DRESSER 0160-0012-
206 OR EQUAL
EA 1 $ /EA
$
132 122110

CLAMP, BELL JOINT CI
10" DRESSER 0160-0013-
206 OR 01600-0013-205 OR
EQUAL
EA 1 $ /EA
$
133 122130

CLAMP, BELL JOINT CI
12" DRESSER 0160-0020-
206 OR EQUAL
EA 1 $ /EA
$
134 122250

CLAMP, BELL JOINT DI

4.80 4" SMITH BLAIR 274

OR EQUAL
EA 1 $ /EA
$
135 122270

CLAMP, BELL JOINT DI

6.90 6" SMITH BLAIR 274

OR EQUAL
EA 1 $ /EA
$
136 122290

CLAMP, BELL JOINT DI

9.05 8" SMITH BLAIR 274

OR EQUAL
EA 1 $ /EA
$
137 122310

CLAMP, BELL JOINT DI

11.10 10" SMITH BLAIR
274 OR EQUAL
EA 1 $ /EA
$
138 122330

CLAMP, BELL JOINT DI

13.20 12" SMITH BLAIR
274 OR EQUAL
EA 1 $ /EA
$
139 122350

CLAMP, BELL JOINT DI

15.30 14" SMITH BLAIR
274 OR EQUAL
EA 1 $ /EA
$
140 122370

CLAMP, BELL JOINT DI

17.40 16" SMITH BLAIR
274 OR EQUAL
EA 1 $ /EA
$
141 122385

CLAMP, BELL JOINT
LEAK 6” C900 (ROMAC
STYLE 516) FORD FBC
710
EA 1 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
33 142 122390

CLAMP, BELL JOINT
LEAK 8” C900 (ROMAC
STYLE 516) FORD FBC
930
EA 1 $ /EA
$
143 122395

CLAMP, BELL JOINT
LEAK 10” C900 (ROMAC
STYLE 516) FORD FBC
1140
EA 1 $ /EA
$
144 122400

CLAMP, BELL JOINT
LEAK 12” C900 (ROMAC
STYLE 516) FORD FBC
1350
EA 1 $ /EA
$
145 138100 SLEEVE, TAPPING 6" X
6" IPS OD 6.63 EA 1 $ /EA
$
146 138120 SLEEVE, TAPPING 8" X
6" IPSOD 8.63 EA 1 $ /EA
$
147 138180 SLEEVE, TAPPING 10" X
10" IPS OD 10.75 EA 1 $ /EA
$
148 138190 SLEEVE, TAPPING 12" X
6" IPS OD 12.75 EA 2 $ /EA
$
149 138192 SLEEVE, TAPPING 12" X
8" IPS OD 12.75 EA 1 $ /EA
$
150 138194 SLEEVE, TAPPING 12" X
10" IPS OD 12.75 EA 1 $ /EA
$
151 138196 SLEEVE, TAPPING 16" X
6" IPS EA 1 $ /EA $
152 138198 SLEEVE, TAPPING 16" X
8" IPS EA 1 $ /EA $
153 138200 SLEEVE, TAPPING 16" X
10" IPS EA 1 $ /EA $
154 138205 SLEEVE, TAPPING 16" X
12" IPS EA 1 $ /EA $
155 138220 SLEEVE, TAPPING 6" X
6" ACP OD 7.15 EA 3 $ /EA
$
156 138240 SLEEVE, TAPPING 8" X
6" ACP OD 9.40 EA 1 $ /EA
$
157 138250 SLEEVE, TAPPING 8" X
8" ACP OD 9.40 EA 1 $ /EA
$
158 138255 SLEEVE, TAPPING 8" X
8" IPS OD 8.63 EA 1 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
34 159 138270 SLEEVE, TAPPING 10" X
6" ACP OD 12.00 EA 11 $ /EA
$
160 138280 SLEEVE, TAPPING 10" X
8" ACP OD 12.00 EA 1 $ /EA
$
161 138300 SLEEVE, TAPPING 10" X
10" ACP OD 12.00 EA 1 $ /EA
$
162 138320 SLEEVE, TAPPING 12" X
6" ACP OD 14.15 EA 1 $ /EA
$
163 138330 SLEEVE, TAPPING 12" X
8" ACP OD 14.15 EA 1 $ /EA
$
164 138340 SLEEVE, TAPPING 12" X
10" ACP OD 14.15 EA 1 $ /EA
$
165 138345 SLEEVE, TAPPING 12" X
12" ACP OD 14.15 EA 1 $ /EA
$
166 138355 SLEEVE, TAPPING 16" X
6" ACP EA 1 $ /EA $
167 138360 SLEEVE, TAPPING 16" X
8" ACP EA 1 $ /EA $
168 138365 SLEEVE, TAPPING 16" X
10" ACP EA 1 $ /EA
$
169 138370 SLEEVE, TAPPING 16" X
12" ACP EA 1 $ /EA
$
170 139100 SLEEVE, TAPPING 6" X
6" C900 OD 6.90 EA 1 $ /EA
$
171 139120 SLEEVE, TAPPING 8" X
6" C900 OD 9.05 EA 4 $ /EA
$
172 139140 SLEEVE, TAPPING 8" X
8" C900 OD 9.05 EA 2 $ /EA
$
173 139180 SLEEVE, TAPPING 10" X
6" C900 OD 11.10 EA 8 $ /EA
$
174 139190 SLEEVE, TAPPING 10" X
8" C900 OD 11.10 EA 1 $ /EA
$
175 139200 SLEEVE, TAPPING 10" X
10" C900 OD 11.10 EA 2 $ /EA
$
176 139230 SLEEVE, TAPPING 12" X
6" C900 OD 13.20 EA 1 $ /EA
$
177 139235 SLEEVE, TAPPING 12" X
8" C900 OD 13.20 EA 2 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
35 178 139240 SLEEVE, TAPPING 12" X
10" C900 OD 13.20 EA 1 $ /EA
$
179 139245 SLEEVE, TAPPING 12" X
12" C900 OD 13.20 EA 1 $ /EA
$
180 139280 SLEEVE, TAPPING 16" X
6" C900 EA 3 $ /EA
$
181 139285 SLEEVE, TAPPING 16” X
8" C900 EA 3 $ /EA
$
182 139290 SLEEVE, TAPPING 16" X
10" C900 EA 1 $ /EA
$
183 139295 SLEEVE, TAPPING 16" X
12" C900 EA 1 $ /EA
$
184 139410 SLEEVE, TAPPING 6" X
6" ODS OD 6.00 EA 1 $ /EA
$
185 139420 SLEEVE, TAPPING 8" X
6" ODS OD 8.00 EA 1 $ /EA
$
186 139430 SLEEVE, TAPPING 8” X
8" ODS OD 8.00 EA 1 $ /EA
$
187 139440 SLEEVE, TAPPING 10" X
6" ODS OD 10.00 EA 1 $ /EA
$
188 139445 SLEEVE, TAPPING 10" X
8" ODS OD 10.00 EA 1 $ /EA
$
189 139450 SLEEVE, TAPPING 10" X
10" ODS OD 10.00 EA 1 $ /EA
$
190 139455 SLEEVE, TAPPING 12" X
6" ODS OD 12.00 EA 6 $ /EA
$
191 139460 SLEEVE, TAPPING 12" X
8" ODS OD 12.00 EA 6 $ /EA
$
192 139465 SLEEVE, TAPPING 12" X
10" ODS OD 12.00 EA 1 $ /EA
$
193 139470 SLEEVE, TAPPING 12" X
12" ODS OD 12.00 EA 1 $ /EA
$
194 139475 SLEEVE, TAPPING 16" X
6" ODS OD 16.00 EA 1 $ /EA
$
195 139480 SLEEVE, TAPPING 16" X
8” ODS OD 16.00 EA 1 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
36 196 139485 SLEEVE, TAPPING 16" X
10" ODS OD 16.00 EA 1 $ /EA
$
197 139490 SLEEVE, TAPPING 16" X
12" ODS OD 16.00 EA 1 $ /EA
$
198 139730 SLEEVE, TAPPING 10" X
6" IPS OD 10.75 EA 1 $ /EA
$
199 139735 SLEEVE, TAPPING 10" X
8" IPS OD 10.75 EA 1 $ /EA
$
200 139760 SLEEVE, TAPPING 12" X
12" IPS OD 12.75 EA 1 $ /EA
$
201 142350

GASKET, FLANGE-TYTE
10" RUBBER US PIPE
100A1996725B
EA 15 $ /EA
$
202 142360

GASKET, FLANGE-TYTE
12" RUBBER US PIPE
120A1996725B
EA 19 $ /EA
$
203 142720

GASKET, RING RUBBER
1/8" THICK 3" DROP-IN
TYPE
EA 6 $ /EA
$
204 142730

GASKET, RING RUBBER
1/8" THICK 4" DROP-IN
TYPE
EA 75 $ /EA
$
205 142740

GASKET, RING RUBBER
1/8" THICK 6" DROP-IN
TYPE
EA 219 $ /EA
$
206 142750

GASKET, RING RUBBER
1/8" THICK 8" DROP-IN
TYPE
EA 97 $ /EA
$
207 142870

GASKET, HYDRANT
RUBBER 1/8" THICK 6"

BLACKRUBBER ONLY
EA 370 $ /EA
$
208 159995
LUBRICANT, PIPE 8LB

CAN HERCULES
CHEMICAL "DUCK
BUTTER" OR EQUAL
EA 17 $ /EA
$
209 190610 TUBING PE CTS 200 PSI
3/4" X 100' RL EA 62 $ /EA
$
210 190620 TUBING PE CTS 200 PSI
1" X 100' RL EA 7 $ /EA
$
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
37 211 190640 TUBING PE CTS 200 PSI
2" X 100' RL EA 36 $ /EA
$
212 190660 TUBING PE IPS 200 PSI
3/4" X 100' RL EA 1 $ /EA
$
213 190670 TUBING PE IPS 200 PSI 1"
X 100' RL EA 382 $ /EA
$

SUBTOTAL
TAX 7.875%
TOTAL
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
38 Pricing below shall indicate a firm 90-day pricing, however, all pricing thereafter shall be calculated as a percentage above the manufacturer’s block pricing. The City may, at its discretion, request verification of the manufacturer’s block pricing at any time.

Price shall be ___________ % above manufacturer’s cost and percentage will be firm through each renewal term.
214 193000 PIPE PLASTIC C-900 DR18 4", 20FT LENGTH /EA EA 25 $ /EA $
215 193005 PIPE PLASTIC C-900 DR14 4", 20FT LENGTH /EA EA 1 $ /EA $
216 193010 PIPE PLASTIC C-900 DR18 6", 20FT LENGTH /EA EA 73 $ /EA $
217 193015 PIPE PLASTIC C-900 DR14 6", 20FT LENGTH /EA EA 1 $ /EA $
218 193020 PIPE PLASTIC C-900 DR18 8", 20FT LENGTH /EA EA 251 $ /EA $
219 193025 PIPE PLASTIC C-900 DR14 8", 20FT LENGTH /EA EA 15 $ /EA $
220 193027
PIPE PLASTIC C-900 DR14 8",(NON-POTABLE
PURPLE TYPE), 14 FT

LENGTH /EA
EA 1 $ /EA
$
221 193030 PIPE PLASTIC C-900 DR18 10", 20FT LENGTH /EA EA 18 $ /EA $
222 193035 PIPE PLASTIC C-900 DR14 10", 20FT LENGTH /EA EA 1 $ /EA $
223 193040 PIPE PLASTIC C-900 DR18 12", 20FT LENGTH /EA EA 103 $ /EA $
224 193045 PIPE PLASTIC C-900 DR14 12", 20FT LENGTH /EA EA 1 $ /EA $
225 193050 PIPE PLASTIC C-905 DR25 14", 20FT LENGTH /EA EA 1 $ /EA $
226 193055 PIPE PLASTIC C-905 DR18 14", 20FT LENGTH /EA EA 1 $ /EA $
227 193060 PIPE PLASTIC C-905 DR25 16", 20FT LENGTH /EA EA 1 $ /EA $
228 193065 PIPE PLASTIC C-905 DR18 16", 20FT LENGTH /EA EA 1 $ /EA $
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
39 229 193420 PIPE HD/PE SEWER
CORRUG 8" EA 19 $ /EA $
SUBTOTAL $
TAX 7.875% $
TOTAL $
Payment Terms:

Check which of the following payment terms/methodology Bidder accepts (a description of each can be found in Bid Form A – IFB Acknowledgement):

Choose One:
• Option A (Preferred): City of Modesto ePay Payment on Net 30 Day Timing: ___ Choose by checking () here. If selected, for bid comparison purposes, Bidder’s pricing will be reduced by the City of Modesto’s average ePay card program rebate percentage; or ePay Email Address: ___________________________
• Manual Check Payment Mailed by US Postal Service First Class Mail Only on Net 45 Day Timing:
___ Choose by checking () here.

THE undersigned acknowledges receipt of the referenced IFB and any associated Addenda and offers to furnish the Goods specified, in accordance with the specifications, terms and conditions of this IFB and these Bid documents, for the pricing indicated on the Pricing Schedule.

Bidder Company Name:

Name of Bidder Signatory:

Signature of Bidder Representative:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
40 BID FORM D – BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS Exceptions to the City of Modesto’s IFB package, sample agreement, and associate specifications are not encouraged and may cause Bidder to be considered not responsible and/or its Bid to be considered not responsive. Therefore, if no exceptions, clarifications or amendments are proposed by Bidder, it is preferred that Bidder so indicate by typing or writing “Not Applicable” in the Description field in the first item row below. Less preferred, Bidder may indicate no exceptions, clarifications or amendments are proposed by leaving this form out of its’ Bid submission.

Nonetheless, Bidder may request Bid clarifications and exceptions below, if any, sign and submit with your Bid response.

Any requested exception, clarification or amendment may not be accepted and may deem the Bidder as non-responsive.

Item # Reference To: Description
Page # Section or
Paragraph #
Bidder Company Name:

Name of Bidder Signatory:

Signature of Bidder Representative:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
41 BID FORM E – BIDDER CUSTOMER REFERENCES
Bidder must provide a list of five current or former customers able to discuss prior experience with similar type of Goods and related services requested by the City in the above-referenced IFB. Bidder’s references shall have similar volume and requirements to the City of Modesto’s as described in the above-referenced IFB. Bidders failing to provide references may be deemed as non-responsive.

The City may contact some or all of the references provided in order to determine the Bidder’s performance record on services similar to that described in the above-referenced IFB. The City reserves the right to contact references other than those provided in Bidder’s submission and to use the information gained from them in the award process.

Company Name:

Address:

City, State, Zip Code:

Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental
Agency:

Date Range of
Service:

Annual Contract Value $
Company Name:

Address:

City, State, Zip Code:

Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental
Agency:

Date Range of Goods:

Annual Contract Value $
Company Name:

Address:

City, State, Zip Code
Contact Person:

Email Address:

Telephone Number:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
42 Type of Business or
Governmental
Agency:

Date Range of Goods:

Annual Contract Value $
Company Name:

Address:

City, State, Zip Code
Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental
Agency:

Date Range of Goods:

Annual Contract Value $
Company Name:

Address:

City, State, Zip Code
Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental
Agency:

Date Range of Goods:

Annual Contract Value $
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
43 BID FORM F - FINANCIAL INTEREST DISCLOSURE
Any contract award to result from this IFB process and Bidder’s submission of a Bid therewith will require approval by a majority vote of the City of Modesto’s City Council. In order to have full transparency in any City of Modesto commercial actions, the City Council may not approve an agreement between the City and the Bidder until all person with a direct or indirect financial interest of greater than $2,000 in the Bidder are identified by name.

Bidder must therefore complete this Bid Form F – Financial Interest Disclosure, listing by name all parties that have a material financial interest in the agreement, contract or development right.

PLEASE NOTE, any Council action that requires a Financial Interest Disclosure cannot be considered by the City Council until the required reporting is made. That means that City Council agenda items without the disclosure will be removed from the Council agenda.

Financial Interest Disclosure to City of Modesto
The Bidder shall identify any person with a financial interest in the Bidder by name, below.

For the purposes of this disclosure, a “Financial Interest” shall have the meaning contained in Modesto Municipal Code section 2-10.02.

Persons having an aggregate economic interest in the Bidder less than two thousand dollars ($2,000.00) at all times prior to final Council action of the proposed contract are not required to be listed on the Financial Interest Disclosure.

Notwithstanding the foregoing, a Financial Interest Disclosure is not required for a Bidder meeting the financial criteria for listing on the New York or the Pacific Stock exchanges unless it is reasonably foreseeable that a City Council decision will increase or decrease that entity's gross revenues or expenses by one million dollars ($1,000,000) or more and the requirements of Modesto Municipal Code Section 2-

10.03(h) are satisfied.

It is the legal obligation of all applicants for approval of an agreement or of an application for development rights to verify in writing, under penalty of perjury, that the identity of each person having a material financial interest in the Bidder is true, correct and complete. By signing below, the applicant understands that this information is provided under penalty of perjury, and that intentionally supplying misinformation or deception may result in either invalidation of the agreement or application, or criminal prosecution for misdemeanor violation of the Modesto Municipal Code, or both. Negligent provision of misinformation shall be grounds for invalidation. In accordance with the Modesto Municipal Code, each applicant has a continuing obligation to maintain the truth, accuracy and completeness of the financial interest disclosure information provided below until after final consideration by the City Council of any matter arising out of or relating to the agreement or application.
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
44 Print Names of Persons Having a Financial Interest in Bidder Receiving this Contract:

First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
By signing this document, I agree to the information contained within.

Bidder Company Name:

Name of Bidder Signatory:

Signature of Bidder Representative:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
45 BID FORM G – SUPPORT OF LOCAL VENDORS
Notice Pursuant to Modesto Municipal Code section 8.3-206 - Should the Bidder which submits the lowest responsive Bid (and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-

3.204 of the Modesto Municipal Code) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within five percent (5%) of the lowest Bid or quote, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager.

Notwithstanding the foregoing, award to the local Bidder must still be approved by the City Council as would have the typical award.

To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

This document is only required should the Bidder request to be considered for the Support of Local Vendor preference, and meets the criteria noted above.

Check here:

I declare I am a local business per the above criteria
Bidder Company Name:

City of Modesto Address (Street,
City, State, Postal Code:

City of Modesto Business License
Number:

Under penalty of perjury, the undersigned declares that the foregoing information is true and correct:

Print/Type Name:

Title:

Signature:

Date:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
46 BID FORM H - BIDDER COMPANY HISTORY STATEMENT
Bidder shall have been in business for a minimum of three continuous years (immediately prior to the time of the City’s solicitation) providing the Goods and related services described in this Invitation for Bids (IFB).

The Bidder’s company history overview statement shall be approximately one to three pages in length and inserted below:

Bidder Company Legal Name: Insert Bidder Logo Here (if existent):

Insert Bidder Company History Overview Statement Beginning Here:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
47 BID FORM I - ADDENDA ACKNOWLEDGEMENT
In order to obtain any addenda information, throughout the IFB period, Bidder is responsible for regularly checking the City of Modesto’s Planet Bid website at https://pbsystem.planetbids.com/portal/14999/bo/bosearch for the IFB number listed on the Cover Page and in the header of each subsequent page of this IFB, and in any event, no later than the day prior to Bid opening. The changes identified in any addenda issued will modify this IFB and specifications. The addenda now become a part of this IFB and Bidder’s resultant Bid.

Signing the Bid on the signature portion thereof, the Bidder is acknowledging that the Bidder has confirmed that it has received all addenda issued for IFB, and has included costs for such in the Bid submitted. Failure to list and acknowledge all addenda numbers may cause Bidder’s Bid to be considered nonresponsive.

Do not attach any of the addenda to this sheet nor include them with the Bid.

If no addenda have been issued against this IFB solicitation, Bidder may write “Not Applicable” and return this Bid Form as part of its submission. Alternatively, Bidder may leave this Bid Form out of its submission.

But if any addenda have been issued by the City of Modesto this document is required to be completed and returned.

The Bid is submitted with respect to the changes to the IFB included in addenda numbers:

List All Addenda Numbers, Separated by Commas
(“,”):

Bidder Company Name:
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CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
48 BID FORM J – BIDDER WARRANTY STATEMENTS
As a material part of its Bid, Bidder shall insert below a written statement detailing any materials and workmanship warranties, term and conditions in conformance with the specifications and requirements set forth in this IFB.

Notwithstanding any other provisions of this IFB, Bidder warrants that the Goods furnished under any contract or purchase order resulting from its Bid shall be on the most suitable grade and meet or exceed the standards set forth in this IFB. Such warranty shall include the following; performance, workmanship, labor, materials, and Bidder design or engineering contributions. If a defect is discovered in any item of the Goods and related services covered in this Bid, Bidder shall correct at its sole expense, all such defects as are reported within 30 days of City’s final acceptance. Upon expiration of the applicable warranty period, all such liability shall terminate except for fraud or such gross mistakes as amount to fraud, latent defects, or specific failure to comply with the terms or any resultant purchase order.

All materials, parts, labor, assemblies and components shall by subject to the warranty conditions and terms unless specifically exempted in writing by the City of Modesto.

Bidder Company Legal Name: Insert Bidder Logo Here (if existent):

Insert Bidder Warranty Statement Beginning Here:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
49 BID FORM K - SUBCONTRACTOR LIST
Bidder shall list the name and the address of the place of business for each subcontractor who will perform work or labor or render services to the Bidder. In addition, list the type of work the subcontractor will perform.

Name of
Subcontractor
Address Type of Work Contractor
License # (if any)
DIR
Registration #
(if any)

N/A N/A

N/A N/A
Bidder Company Name:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
50 TECHNICAL SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE OF WORK:

The City of Modesto, Utilities Department, Water and Wastewater Divisions requires the purchase of circle clamps, gaskets, pipe couplings, and tapping sleeves. City Stores locations stock these items that are competitively bid, to provide the Utilities department the ability to react quickly in repairing city water and wastewater systems. This IFB is for a multi-year award. Orders shall be placed on an “as needed” basis throughout the life of the agreement.

1.2 PRODUCTS SUBSTITUTIONS:

No substitutions are allowed where indicated. If quoting any brand other than those listed, identify the brand and part number in the space provided. If pounds, length, ounces, package or box quantities, etc. are different than what is listed or implied by manufacturer’s part number, your differences must be noted. Substitutions must be equal to or exceed the quality of the item described. Any reference to brand name is intended to be descriptive and not restrictive. City of Modesto personnel will determine the acceptability of a substitute.

Bidder shall supply only the brand name bid, however, should the Bidder experience difficulty or delays in obtaining supplies of the brand bid, Bidder may substitute an approved equal after receiving permission from the designee for the City of Modesto Purchasing Division. The cost of substitution shall not be greater than bid price.

1.3 DELIVERY:

Location: Litt Rd Stores (or as specified on Purchase Order) 4240 Litt Rd
Modesto, CA 95354
Days of Week: Monday through Friday (excluding holidays) Delivery Hours: 8:00 A.M. to 3:00 P.M. or as specified by Division All deliveries shall be made within 10 business day after the order is placed. Each delivery shall be signed for by an approved onsite City liaison. All Invoices shall include the Stock Number listed on the Pricing Schedule.

1.4 DELIVERY REPORT:

The successful Bidder(s) shall provide Goods delivery reports upon City request. Reports shall include all Goods delivered during the time period requested. At a minimum the report shall include City Stock number, Manufacturer Stock number, Manufacturer nomenclature, quantity, unit price, extended price, and total price.

Reports shall be delivered to the following address or alternatively as requested by the Purchasing Division via email to the City of Modesto:
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INVITATION FOR BIDS # 2324-90

CIRCLE CLAMPS, GASKETS, PIPE

COUPLINGS AND TAPPING SLEEVES
51 City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353

1.5 CONTRACTUAL CHANGES:

Changes of a contractual or business nature shall be effected only by written change to the contract by the City of Modesto, Purchasing Division.

1.6 CHARACTER OF WORKERS:

If any person employed by the Bidder fails or refuses to carry out the direction of the City Representative, or appears to be incompetent or acts in a disorderly or improper manner, that person shall be discharged immediately from the site on the request of the City Representative or Purchasing Manager, and such person shall not again work on any City site.

1.7 DELAY BY THE CITY:

Any act or omission of any kind by the City of Modesto, its officers, agents or employees, which causes the Bidder to delay in the provision of Goods and related services shall be grounds for extension of time on the part of the Bidder to complete the work, but shall give the Contractor no damages for such delay. #10..
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52 SAMPLE AGREEMENT
ANNUAL PURCHASE AGREEMENT – GOODS
This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this ____ day of _________, 202X, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and _________________, a ______ _______, hereinafter called VENDOR,
W I T N E S E T H:

WHEREAS, the Modesto City Council adopted Resolution No. 202X-xx authorizing the Award of Bid and agreement for the [????????] materials, supplies or equipment described herein (the “GOODS”) to VENDOR, attached hereto as Exhibit “A” and made a part hereof, and WHEREAS, the VENDOR provided a responsive and responsible submittal that best meets the CITY needs, attached hereto as Exhibit “B” and made a part hereof, and WHEREAS, the CITY and VENDOR shall enter into an agreement for the [???????? ]SERVICES as described in IFB ????-??, attached hereto as Exhibit “C” and made a part hereof, and

NOW, THEREFORE, the parties hereto mutually agree as follows:

1. TERM OF AGREEMENT: The term of the AGREEMENT shall be for a period of TWO YEARS with THREE one-year extension options at the sole discretion of City, for a total of up to five years.

Year one: MONTH DAY, 20xx THROUGH MONTH DAY, 20xx
Year two: MONTH DAY, 20xx THROUGH MONTH DAY, 20xx
Year three: MONTH DAY, 20xx THROUGH MONTH DAY, 20xx
Year four: MONTH DAY, 20xx THROUGH MONTH DAY, 20xx
Year five: MONTH DAY, 20xx THROUGH MONTH DAY, 20xx
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53 2. PRICING:

A. Per the aforementioned Council Resolution, the annual estimated amount of the AGREEMENT is $_____________. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $_____________.

B. Pricing during AGREEMENT Year one shall be as set forth in Exhibit A Pricing, attached hereto and made a part hereof by this reference.

C. Pricing shall remain firm for the first year of the AGREEMENT.

D. Price increases for each subsequent AGREEMENT years two, three, four, and five, shall be negotiated in good faith by the parties, but in no instance may exceed the net percentage increase during the prior twelve (12) month period in the Federal Bureau of Labor Statistics’ Consumer Price Index (CPI) for West Urban Area. Requests for price increases in any renewal year shall be submitted by VENDOR in writing at least sixty (60) days prior to the annual anniversary date of the AGREEMENT.

3. USAGE: Vendor shall provide whatever quantities may be required during the term of this Agreement. No minimum or maximum quantities are guaranteed or implied by CITY.

4. ORDERING: Vendor shall deliver GOODS to the location specified within CITY’s purchase order. Unless otherwise specified by the Purchasing Division, no GOODS may be delivered to CITY unless a purchase order has been provided by CITY to VENDOR.

7. TERMINATION:

A. In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the non-performance. Within 30 days after receipt of notification, the breaching party shall correct any non-performance to the reasonable satisfaction of the non-breaching party. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.

B. CITY may terminate this AGREEMENT for convenience upon 30 days prior notice to VENDOR by CITY’s authorized employee.

8. INSPECTION: All GOODS are subject to inspection and test by the City for compliance with specifications as included herein, within a reasonable time after delivery. In the event GOODS are defective or not in conformity with this AGREEMENT or CITY’s purchase order, the CITY shall have the rights to either #10..
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54 reject the GOODS or require correction. Defective articles or services shall be removed from CITY premises and/or corrected by and at the expense of VENDOR; provided that should the VENDOR fail, neglect or refuse to do so, the CITY shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. CITY may deduct from any moneys due or that may there after come due to VENDOR, or send an invoice to the VENDOR which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the CITY. In the event that the VENDOR fails to make prompt delivery as specified for any item, the same conditions as to the rights of the CITY to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. Failure by CITY to inspect and accept or reject shall not relieve the VENDOR from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

12. WARRANTY: Notwithstanding any other provisions of the purchase order, VENDOR warranties for the GOODS shall extend for 90 days after delivery thereof to CITY, shall meet or exceed all original manufacturer warranties, and that GOODS shall be of the most suitable grade as specified in this AGREEMENT, VENDOR’s own marketing materials and in the purchase order. Moreover, VENDOR warrants and represents that GOODS shall comply with warranties of merchantability and fitness for a particular purpose. If a defect is discovered in any GOODS covered in this AGREEMENT, VENDOR shall correct at its expense, including transportation/freight, such defects as are reported within one year of final acceptance.

CONTRACTOR: __________________
__________________
__________________
__________________
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56 CITY: City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353
Either party may change its address for delivery of notice by delivering written notice of such change of address to the other party.

21. ASSIGNMENT: Neither this AGREEMENT nor any portion hereof shall be subcontracted or assigned without the written consent of the City in each and every instance.

22. MISCELLANEOUS: Time is of the essence in each and every provision of this AGREEMENT.

IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this AGREEMENT by its Director of Finance under authority of Resolution No. 20??-?? adopted by the Council of the City of Modesto on the _____________ day of _____________________, 20?? and _____________________has caused this Agreement to be duly executed.

CITY OF MODESTO, VENDOR
A municipal corporation
By: __________________________ By: _________________________________ DEANNA CHRISTENSEN, (Signature)
Director of Finance
_________________________________
(Name & Title)
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Unit Price Extended Price Unit Price Extended Price
1 116075 COUPLING STEEL 2 BOLT IPS 3/4" X 5"
FORD FC3-105-5 OR EQUAL 2 EA $ 33.60 $ 67.20 $ 27.14 $ 54.28 2 116100 COUPLING STEEL 2 BOLT IPS 1" X 5"
FORD FC3-132-5 OR EQUAL 2 EA $ 35.20 $ 70.40 $ 28.26 $ 56.52 3 116150 COUPLING STEEL 2 BOLT IPS 1-1/2" X 5"
FORD FC3-190-5 OR EQUAL 2 EA $ 38.70 $ 77.40 $ 30.94 $ 61.88 4 116200 COUPLING STEEL 2 BOLT IPS 2" X 5"
FORD FC3-238-5 OR EQUAL 17 EA $ 47.20 $ 802.40 $ 37.54 $ 638.18 5 116420 COUPLING GALV COMPRESSION 3/4" X 4
1/2" IPS 2 EA $ 10.60 $ 21.20 $ 8.39 $ 16.78
6 117020
COUPLING SHEAR 4" ALL CLAMPS MUST

BE WORM GEAR TYPE MISSION RUBBER
MRO1 44 ARC OR EQUAL
1 EA
$ 23.90 $ 23.90 $ 27.63 $ 27.63
7 117030
COUPLING SHEAR 5" ALL CLAMPS MUST

BE WORM GEAR TYPE MISSION RUBBER
1405026 / MR56 55 ARC OR EQUAL
1 EA
$ 34.10 $ 34.10 $ 100.00 $ 100.00
8 117040
COUPLING SHEAR 6" ALL CLAMPS MUST

BE WORM GEAR TYPE MISSION RUBBER
406795 OR EQUAL
1 EA
$ 45.50 $ 45.50 $ 100.00 $ 100.00
9 117050
COUPLING SHEAR 6" TERRA COTTA ALL

CLAMPS MUST BE WORM GEAR TYPE
JOINTS CO. CRC-102
1 EA
$ 45.50 $ 45.50 $ 47.83 $ 47.83
10 117220 COUPLER, FLEX 8” PLASTIC TO 8”
PLASTIC MISSION MR56 88 OR EQUAL 1 EA
$ 19.70 $ 19.70 $ 19.88 $ 19.88
11 117240 COUPLER, FLEX 10” PLASTIC TO 10”
PLASTIC MISSION MR56 1010 OR EQUAL 1 EA
$ 29.60 $ 29.60 $ 29.84 $ 29.84
12 118010 COUPLING ULTRA FLEX 4" 3.69-5.60 2 EA $ 144.50 $ 289.00 $ 128.66 $ 257.32 13 118030 COUPLING ULTRA FLEX 6" 6.23-7.60 2 EA $ 172.90 $ 345.80 $ 152.04 $ 304.08 14 118050 COUPLING ULTRA FLEX 8" 8.40-9.75 1 EA $ 211.00 $ 211.00 $ 185.58 $ 185.58 15 118070 COUPLING ULTRA FLEX 10" 10.75-12.12 14 EA $ 332.60 $ 4,656.40 $ 292.53 $ 4,095.42 16 118910
COUPLING, END CAP BOLTED ODS 4"
X 2" (FIPT END CAP TO BE SUPPLIED
WITH 2" GAL. PLUG ULTRA FLEX OR
EQUAL
19 EA
$ 205.10 $ 3,896.90 $ 153.41 $ 2,914.79
17 118930
COUPLING, END CAP BOLTED ODS 6"
X 2" (FIPT END CAP TO BE SUPPLIED
WITH 2" GAL. PLUG ULTRA FLEX OR
EQUAL
40 EA
$ 245.90 $ 9,836.00 $ 179.24 $ 7,169.60
18 118935
COUPLING, END CAP BOLTED ODS 8" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
12 EA
$ 328.50 $ 3,942.00 $ 266.42 $ 3,197.04
19 118940
COUPLING, END CAP BOLTED ODS 10" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
5 EA
$ 505.30 $ 2,526.50 $ 254.70 $ 1,273.50
20 118945
COUPLING, END CAP BOLTED ODS 12" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG) ULTRA FLEX OR EQUAL
3 EA
$ 604.20 $ 1,812.60 $ 534.43 $ 1,603.29
21 118950
COUPLING, END CAP BOLTED C900 4" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
1 EA
$ 205.10 $ 205.10 $ 253.41 $ 253.41
ITEM
MODESTO, CA 95353
P.O. BOX 642

PURCHASING DIVISION

CITY OF MODESTO

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
June 25, 2024
IFB 2324-90 CIRCLE CLAMPS GASKETS PIPE COUPLINGS & TAPPING SLEEVES PH: (209) 571-5164 FAX: (209) 544-8821

MODESTO, CA STOCKTON, CA
STOCK NO.
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- 329 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
22 118970
COUPLING, END CAP BOLTED C900 6" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
1 EA
$ 245.90 $ 245.90 $ 179.24 $ 179.24
23 119000
COUPLING, END CAP BOLTED ACP 4" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
1 EA
$ 205.10 $ 205.10 $ 253.41 $ 253.41
24 119010
COUPLING, END CAP BOLTED ACP 6" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
1 EA
$ 245.90 $ 245.90 $ 179.24 $ 179.24
25 119020
COUPLING, END CAP BOLTED ACP 8" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL
1 EA
$ 328.50 $ 328.50 $ 266.42 $ 266.42
26 119030
COUPLING, END CAP BOLTED ACP 10" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG) ULTRA FLEX OR EQUAL
1 EA
$ 505.30 $ 505.30 $ 254.70 $ 254.70
27 119040
COUPLING, END CAP BOLTED ACP 12" X
2" (FIPT END CAP TO BE SUPPLIED WITH
2" GAL. PLUG ULTRA FLEX OR EQUAL

OR EQUAL
1 EA
$ 604.20 $ 604.20 $ 534.43 $ 534.43
28 119200

COUPLING, DI ROMAC BRAND
“MACRO” 4” HIGH OD RANGE 4.40 - 5.60

OR EQUAL
86 EA
$ 296.20 $ 25,473.20 $ 203.82 $ 17,528.52
29 119210

COUPLING, DI ROMAC BRAND
“MACRO” 6” HIGH OD RANGE 6.60 - 7.60

OR EQUAL
116 EA
$ 390.90 $ 45,344.40 $ 269.94 $ 31,313.04
30 119220

COUPLING, DI ROMAC BRAND
“MACRO” 8” HIGH OD RANGE 8.60 - 9.75

OR EQUAL
120 EA
$ 442.60 $ 53,112.00 $ 304.76 $ 36,571.20
31 119230

COUPLING, DI, ROMAC BRAND
“MACRO” 10” HIGH OD RANGE 10.70 -

11.90 OR EQUAL
12 EA
$ 572.60 $ 6,871.20 $ 392.06 $ 4,704.72
32 NEW

COUPLING, DI, ROMAC BRAND
“MACRO” 10” XL HIGH OD RANGE 11.00 -

12.20 OR EQUAL
1 EA
$ 612.20 $ 612.20 $ 401.09 $ 401.09
33 119240

COUPLING, DI ROMAC BRAND
“MACRO” 12” HIGH OD RANGE 12.70 -

13.80 OR EQUAL
16 EA
$ 673.80 $ 10,780.80 $ 465.05 $ 7,440.80
34 NEW

COUPLING, DI ROMAC BRAND
“MACRO” 12” XL HIGH OD RANGE 13.15 -

14.40 OR EQUAL
1 EA
$ 806.00 $ 806.00 $ 552.69 $ 552.69
35 119300 GASKET; 4" LOW RANGE, MACRO OR
EQUAL - 3.50 - 4.30 58 EA $ 43.50 $ 2,523.00 $ 37.94 $ 2,200.52 36 119310 GASKET; 6" LOW RANGE, MACRO OR
EQUAL - 6.00 - 6.30 50 EA $ 46.80 $ 2,340.00 $ 40.83 $ 2,041.50 37 119320 GASKET; 8" LOW RANGE, MACRO OR
EQUAL - 8.00 - 8.40 20 EA $ 54.50 $ 1,090.00 $ 47.55 $ 951.00 38 119330 GASKET; 10" LOW RANGE, MACRO OR
EQUAL - 10.00 - 10.50 6 EA $ 61.20 $ 367.20 $ 53.31 $ 319.86 39 119340 GASKET; 12" LOW RANGE, MACRO OR
EQUAL - 12.00 - 12.50 5 EA $ 64.50 $ 322.50 $ 56.20 $ 281.00 40 120005 CLAMP WRAP 1" X 3" FFSC 1323R IPS 99 EA $ 17.30 $ 1,712.70 $ 15.20 $ 1,504.80 41 120010 CLAMP WRAP 3/4" X 3" FFSCO 883R CTS 25 EA $ 16.40 $ 410.00 $ 14.36 $ 359.00 42 120015 CLAMP WRAP 1" X 3" FFSC 1133R 27 EA $ 17.30 $ 467.10 $ 15.20 $ 410.40 43 120020 CLAMP WRAP 3/4" X 6" IPS FORD FSC-105-
6R OR EQUAL 6 EA $ 34.60 $ 207.60 $ 30.37 $ 182.22
44 120040 CLAMP WRAP 1" X 6" IPS FORD FSC-132-
6R OR EQUAL 8 EA $ 34.80 $ 278.40 $ 30.59 $ 244.72
45 120060 CLAMP WRAP 1-1/2" X 6" IPS FORD FSC190-6R OR EQUAL 8 EA $ 35.90 $ 287.20 $ 31.53 $ 252.24 46 120080 CLAMP WRAP 2" X 6" IPS FORD FSC-238-
6R OR EQUAL 10 EA $ 36.80 $ 368.00 $ 32.37 $ 323.70
47 120320 CLAMP WRAP 3/4" X 6" CTS FORD FSC088-6R OR EQUAL 9 EA $ 34.60 $ 311.40 $ 30.37 $ 273.33 #10..
- 330 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
48 120340 CLAMP WRAP 1" X 6" CTS FORD FSC-113-
6R OR EQUAL 9 EA $ 34.80 $ 313.20 $ 30.59 $ 275.31
49 120360 CLAMP WRAP 1-1/2" X 6" CTS FORD FSC1.625-6R OR EQUAL 9 EA $ 35.90 $ 323.10 $ 31.53 $ 283.77 50 120380 CLAMP WRAP 2" X 6" CTS FORD FSC-213-
6R OR EQUAL 12 EA $ 42.70 $ 512.40 $ 32.37 $ 388.44
51 121035 CLAMP, FULL CIRCLE 3" X 6" STL OD
(2.97 - 3.25) 1 EA $ 69.80 $ 69.80 $ 61.35 $ 61.35
52 121040 CLAMP F/C 4 X 6 ACP 5.10 (4.79 - 5.57) 1 EA $ 79.20 $ 79.20 $ 68.06 $ 68.06 53 121050 CLAMP, FULL CIRCLE 4" X 12” ACP OD

5.10 (4.97-5.27) 1 EA $ 77.40 $ 77.40 $ 99.95 $ 99.95
54 121052 CLAMP, FULL CIRCLE 4" X 12" ACP OD

5.10 W/ 1" IP TAP (4.97-5.27) 1 EA $ 154.80 $ 154.80 $ 151.61 $ 151.61 55 121055 CLAMP FULL CIRCLE 4" X 24" ACP OD
(4.74-5.15) 1 EA $ 237.10 $ 237.10 $ 194.19 $ 194.19
56 121060 CLAMP, FULL CIRCLE 6” X 7” ACP OD

7.15 (7.05-7.40) 1 EA $ 93.20 $ 93.20 $ 80.95 $ 80.95
57 121070 CLAMP, FULL CIRCLE 6" X 12" ACP OD

7.15 (7.05-7.45) 6 EA $ 131.50 $ 789.00 $ 80.95 $ 485.70 58 121072 CLAMP, FULL CIRCLE 6" X 12" ACP OD

7.15 W / 1" IP TAP (7.05- 7.45) 5 EA $ 161.00 $ 805.00 $ 133.86 $ 669.30 59 121075 CLAMP, FULL CIRCLE 6" X 24" ACP OD

7.15 (7.05- 7.45) 1 EA $ 256.90 $ 256.90 $ 232.57 $ 232.57 60 121080 CLAMP, FULL CIRCLE 8" X 7"ACP OD

9.40 (9.27-9.67) 4 EA $ 111.80 $ 447.20 $ 97.12 $ 388.48 61 121090 CLAMP, FULL CIRCLE 8" X 12" ACP OD

9.40 (9.27 - 9.67) 5 EA $ 166.50 $ 832.50 $ 144.54 $ 722.70 62 121092 CLAMP, FULL CIRCLE 8" X 12" ACP OD

9.40 W / 1" IP TAP (9.27-9.67) 1 EA $ 188.90 $ 188.90 $ 163.75 $ 163.75 63 121095
CLAMP F/C 10” X 12” ROUGH BARREL
W/1” IP TAP, OD 12.00 FORD/POWERSEAL
(11.77-12.12)
2 EA
$ 194.80 $ 389.60 $ 168.47 $ 336.94
64 121097
CLAMP F/C 12” X 12” ROUGH BARREL
W/1” IP TAP, OD 14.20
FORD/POWERSEAL (14.00-14.40)
1 EA
$ 207.50 $ 207.50 $ 179.18 $ 179.18
65 121100 CLAMP, FULL CIRCLE 10" X 8" ACP OD

12.00 (11.75-12.15) 3 EA $ 114.40 $ 343.20 $ 100.54 $ 301.62 66 121110 CLAMP, FULL CIRCLE 10" X 12" ACP OD

12.00 (11.75-12.15) 1 EA $ 171.60 $ 171.60 $ 148.59 $ 148.59 67 121115 CLAMP F/C 10 X 16 RB ACP 12.00 (11.77-

12.12) 1 EA $ 197.50 $ 197.50 $ 171.02 $ 171.02
68 121130 CLAMP, FULL CIRCLE 12" X 15" ACP OD

14.20 (14.03-14.38) 1 EA $ 205.90 $ 205.90 $ 193.52 $ 193.52 69 121240 CLAMP F/C 4 X 6 4.80 (4.74-5.14) 6 EA $ 77.40 $ 464.40 $ 68.86 $ 413.16 70 121250 CLAMP, FULL CIRCLE 4" X 12” C900 OD

4.80 (4.74-5.14) 5 EA $ 113.70 $ 568.50 $ 99.95 $ 499.75 71 121252 CLAMP, FULL CIRCLE 4" X 12" C900 OD

4.80 W/ 1" IP TAP (4.74 - 5.14) 1 EA $ 154.80 $ 154.80 $ 120.20 $ 120.20 72 121255 CLAMP FULL CIRCLE 4" X 24" C900 4.80
(4.74 - 5.14) 1 EA $ 237.10 $ 237.10 $ 194.19 $ 194.19
73 121260 CLAMP F/C 6 X 7.5" C900 6.90 (6.84-7.24) 1 EA $ 77.80 $ 77.80 $ 80.95 $ 80.95 74 121270 CLAMP, FULL CIRCLE 6" X 12" C900 OD

6.90 (6.84-7.24) 8 EA $ 131.50 $ 1,052.00 $ 104.86 $ 838.88 75 121272 CLAMP, FULL CIRCLE 6" X 12” C900 OD

6.90 W / 1" IP TAP (6.84 - 7.24) 1 EA $ 161.00 $ 161.00 $ 133.86 $ 133.86 76 121275 CLAMP, FULL CIRCLE 6" X 24" C900 OD

6.90 (6.84 - 7.24) 1 EA $ 256.90 $ 256.90 $ 232.57 $ 232.57 77 121280 CLAMP, FULL CIRCLE 8" X 7"C900 OD

9.05 (8.99-9.39) 7 EA $ 111.80 $ 782.60 $ 85.91 $ 601.37 78 121290 CLAMP, FULL CIRCLE 8" X 12" C900 OD

9.05 (8.99-9.39) 5 EA $ 129.80 $ 649.00 $ 119.52 $ 597.60 79 121292 CLAMP, FULL CIRCLE 8" X 12" C900 OD

9.05 W / 1" IP TAP (8.99-9.39) 2 EA $ 188.90 $ 377.80 $ 137.82 $ 275.64 80 121295 CLAMP, FULL CIRCLE 8" X 24" C900 OD

9.05 (8.99-9.39) 1 EA $ 279.10 $ 279.10 $ 240.40 $ 240.40 81 121300 CLAMP, FULL CIRCLE 10" X 8" C900 OD

11.10 (11.04-11.44) 1 EA $ 114.40 $ 114.40 $ 100.54 $ 100.54 #10..
- 331 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
82 121310 CLAMP, FULL CIRCLE 10" X 12" C900 OD

11.10 (11.04-11.44) 3 EA $ 171.60 $ 514.80 $ 148.59 $ 445.77 83 121315 CLAMP, FULL CIRCLE 10" X 16" C900 OD

11.10 (11.04-11.44) 1 EA $ 197.50 $ 197.50 $ 171.02 $ 171.02 84 121330 CLAMP, FULL CIRCLE 12" X 15" C900 OD

13.20 (13.10-13.50) 3 EA $ 205.90 $ 617.70 $ 188.47 $ 565.41 85 121440 CLAMP, FULL CIRCLE 4" X 7" ODS OD

4.00 (3.96-4.25) 77 EA $ 80.20 $ 6,175.40 $ 62.03 $ 4,776.31 86 121442 CLAMP, FULL CIRCLE 4" X 6" ODS OD

4.00 W/ 1" IP TAP (3.96-4.25) 10 EA $ 111.20 $ 1,112.00 $ 84.50 $ 845.00 87 121443 CLAMP, FULL CIRCLE 4" X 6" ACP OD

5.10 W/ 1" IP TAP (4.74-5.14) 2 EA $ 111.20 $ 222.40 $ 90.08 $ 180.16 88 121445 CLAMP, FULL CIRCLE 4" X 6" IPS OD 4.50
W/ 1" IP TAP (4.45-4.73) 1 EA $ 111.20 $ 111.20 $ 84.50 $ 84.50 89 121450 CLAMP, FULL CIRCLE 4" X 12" ODS OD

4.00 (3.96-4.25) 62 EA $ 121.00 $ 7,502.00 $ 94.72 $ 5,872.64 90 121452 CLAMP, FULL CIRCLE 4" X 12" ODS OD

4.00 W/ 1" IP TAP (3.96-4.25) 7 EA $ 154.80 $ 1,083.60 $ 116.20 $ 813.40 91 121455 CLAMP, FULL CIRCLE 4" X 24" ODS OD

4.00 (3.96-4.25) 6 EA $ 237.10 $ 1,422.60 $ 194.19 $ 1,165.14 92 121460 CLAMP, FULL CIRCLE 6” X 7” ODS OD

6.00 (5.95-6.35) 49 EA $ 93.20 $ 4,566.80 $ 73.54 $ 3,603.46 93 121462 CLAMP F/C 6” X 8” W/1” IP TAP ODS 6.00
OD (5.95-6.35) 3 EA $ 117.10 $ 351.30 $ 91.46 $ 274.38
94 121470 CLAMP, FULL CIRCLE 6" X 12” ODS OD

6.00 5.95-6.35 45 EA $ 122.30 $ 5,503.50 $ 105.98 $ 4,769.10 95 121472 CLAMP, FULL CIRCLE 6" X 12" ODS OD

6.00 W / 1" IP TAP (5.95-6.35) 2 EA $ 161.00 $ 322.00 $ 128.01 $ 256.02 96 121475 CLAMP, FULL CIRCLE 6" X 24" ODS OD

6.00 (5.95-6.35) 5 EA $ 256.90 $ 1,284.50 $ 221.15 $ 1,105.75 97 121480 CLAMP, FULL CIRCLE 8" X 7"ODS OD

8.00 (7.95-8.35) 9 EA $ 93.90 $ 845.10 $ 85.91 $ 773.19 98 121482 CLAMP F/C 8” X 8” W/1” IP TAP ODS OD

8.00 (7.95-8.35) 3 EA $ 134.50 $ 403.50 $ 103.46 $ 310.38 99 121490 CLAMP, FULL CIRCLE 8" X 12" ODS OD

8.00 (7.95 -8.35) 20 EA $ 166.50 $ 3,330.00 $ 119.52 $ 2,390.40 100 121492 CLAMP, FULL CIRCLE 8" X 12" ODS
OD 8.00 W / 1" IP TAP (7.95-8.35) 1 EA $ 188.90 $ 188.90 $ 137.82 $ 137.82 101 121495 CLAMP, FULL CIRCLE 8" X 24" ODS OD

8.00 (7.95-8.35) 4 EA $ 279.10 $ 1,116.40 $ 248.55 $ 994.20 102 121500 CLAMP, FULL CIRCLE 10" X 8" ODS OD

10.00 (9.70 - 10.10) 2 EA $ 114.40 $ 228.80 $ 97.12 $ 194.24 103 121510 CLAMP, FULL CIRCLE 10" X 12" ODS OD

10.00 (9.70 - 10.10) 5 EA $ 171.60 $ 858.00 $ 144.54 $ 722.70 104 121512 CLAMP F/C 10” X 12” ODS W/1” IP TAP,
OD 10.00 FORD/POWERSEAL (9.95-10.35) 1 EA
$ 194.80 $ 194.80 $ 163.75 $ 163.75
105 121515 CLAMP, FULL CIRCLE 10" X 16" ODS OD

10.00 (9.70-10.10) 3 EA $ 197.50 $ 592.50 $ 169.59 $ 508.77 106 121522 CLAMP F/C 12” X 12” ODS W/1” IP TAP,
OD 10.00 FORD/POWERSEAL (11.95-12.10) 6 EA
$ 207.50 $ 1,245.00 $ 168.47 $ 1,010.82
107 121530 CLAMP, FULL CIRCLE 12" X 15" ODS OD

12.00 (11.75-12.15) 4 EA $ 205.90 $ 823.60 $ 171.01 $ 684.04 108 121580 CLAMP, FULL CIRCLE IPS/ODS 2" X 6"
RANGE 2.40-2.60 8 EA $ 67.50 $ 540.00 $ 60.60 $ 484.80
109 121590 CLAMP, FULL CIRCLE IPS/ODS 2" X
12" RANGE 2.40-2.60 7 EA $ 98.20 $ 687.40 $ 86.31 $ 604.17 110 121600 CLAMP, FULL CIRCLE IPS/ODS 2.5 " X
6" RANGE 2.70-3.00 1 EA $ 65.80 $ 65.80 $ 56.49 $ 56.49 111 121610 CLAMP, FULL CIRCLE IPS/ODS 2.5 " X
12" RANGE 2.70-3.00 1 EA $ 101.80 $ 101.80 $ 89.51 $ 89.51 112 121640 CLAMP, FULL CIRCLE 4" X 7" IPS OD

4.50 (4.45-4.73) 1 EA $ 80.20 $ 80.20 $ 62.03 $ 62.03
113 121650 CLAMP, FULL CIRCLE 4" X 12" IPS OD

4.50 (4.45-4.73) 7 EA $ 121.00 $ 847.00 $ 94.72 $ 663.04 114 121652 CLAMP, FULL CIRCLE 4" X 12" IPS OD

4.50 W/ 1" IP TAP (4.45-4.73) 1 EA $ 154.80 $ 154.80 $ 116.20 $ 116.20 115 121655 CLAMP, FULL CIRCLE 4" X 24" IPS OD

4.50 (4.45-4.73) 1 EA $ 237.10 $ 237.10 $ 192.99 $ 192.99 #10..
- 332 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
116 121660 CLAMP, FULL CIRCLE 6 ” X 7” IPS OD

6.63 (6.56-6.96) 7 EA $ 93.20 $ 652.40 $ 73.54 $ 514.78 117 121670 CLAMP, FULL CIRCLE IPS 6" X 12" 6.63
OD (5.22- 5.62) 1 EA $ 118.80 $ 118.80 $ 105.98 $ 105.98 118 121672 CLAMP, FULL CIRCLE 6" X 12" IPS OD

6.63 W / 1" IP TAP (6.56-6.96) 1 EA $ 161.00 $ 161.00 $ 128.01 $ 128.01 119 121675 CLAMP, FULL CIRCLE 6" X 24" IPS OD

6.63 (6.56-6.96) 1 EA $ 256.90 $ 256.90 $ 208.15 $ 208.15 120 121680 CLAMP, FULL CIRCLE 8" X 7"IPS OD

8.63 (8.54-8.94) 1 EA $ 111.80 $ 111.80 $ 85.91 $ 85.91 121 121685 CLAMP, FULL CIRCLE 6" X 12” IPS OD

6.63 (6.56-6.96) 3 EA $ 118.80 $ 356.40 $ 105.98 $ 317.94 122 121690 CLAMP, FULL CIRCLE 8" X 12" IPS OD

8.63 (8.54-8.94) 1 EA $ 166.50 $ 166.50 $ 119.52 $ 119.52 123 121692 CLAMP, FULL CIRCLE 8" X 12" IPS
OD 8.63 W / 1" IP TAP (8.54-8.94) 1 EA $ 188.90 $ 188.90 $ 137.82 $ 137.82 124 121695 CLAMP, FULL CIRCLE 8" X 24" IPS OD

8.63 (8.54-8.94) 1 EA $ 279.10 $ 279.10 $ 240.40 $ 240.40 125 121700 CLAMP F/C 10 X 8 IPS (10.75) 10.64-11.04 1 EA $ 114.40 $ 114.40 $ 100.54 $ 100.54 126 121710 CLAMP, FULL CIRCLE 10" X 12" IPS OD

10.75 (10.64-11.04) 1 EA $ 171.60 $ 171.60 $ 148.59 $ 148.59 127 121715 CLAMP, FULL CIRCLE 10" X 16" IPS OD

10.75 (10.64-11.04) 5 EA $ 194.50 $ 972.50 $ 171.02 $ 855.10 128 121730 CLAMP, FULL CIRCLE 12" X 15” IPS OD

12.75 (12.62-13.02) 3 EA $ 205.90 $ 617.70 $ 188.47 $ 565.41 129 122050 CLAMP, BELL JOINT CI 4" DRESSER 0160-
0004-206 OR EQUAL 1 EA $ 418.40 $ 418.40 $ 325.63 $ 325.63 130 122070 CLAMP, BELL JOINT CI 6" DRESSER 0160-
0008-206 OR EQUAL 1 EA $ 404.10 $ 404.10 $ 314.46 $ 314.46 131 122090 CLAMP, BELL JOINT CI 8" DRESSER 0160-
0012-206 OR EQUAL 1 EA $ 452.50 $ 452.50 $ 352.13 $ 352.13 132 122110 CLAMP, BELL JOINT CI 10" DRESSER 0160-
0013-206 OR 01600-0013-205 OR EQUAL 1 EA
$ 966.50 $ 966.50 $ 752.24 $ 752.24
133 122130 CLAMP, BELL JOINT CI 12" DRESSER 0160-
0020-206 OR EQUAL 1 EA $ 911.20 $ 911.20 $ 709.18 $ 709.18 134 122250 CLAMP, BELL JOINT DI 4.80 4" SMITH
BLAIR 274 OR EQUAL 1 EA $ 141.00 $ 141.00 $ 220.00 $ 220.00 135 122270 CLAMP, BELL JOINT DI 6.90 6" SMITH
BLAIR 274 OR EQUAL 1 EA $ 155.30 $ 155.30 $ 242.66 $ 242.66 136 122290 CLAMP, BELL JOINT DI 9.05 8" SMITH
BLAIR 274 OR EQUAL 1 EA $ 214.60 $ 214.60 $ 334.66 $ 334.66 137 122310 CLAMP, BELL JOINT DI 11.10 10" SMITH
BLAIR 274 OR EQUAL 1 EA $ 269.60 $ 269.60 $ 421.33 $ 421.33 138 122330 CLAMP, BELL JOINT DI 13.20 12" SMITH
BLAIR 274 OR EQUAL 1 EA $ 291.60 $ 291.60 $ 456.00 $ 456.00 139 122350 CLAMP, BELL JOINT DI 15.30 14" SMITH
BLAIR 274 OR EQUAL 1 EA $ 1,013.90 $ 1,013.90 $ 1,584.00 $ 1,584.00 140 122370 CLAMP, BELL JOINT DI 17.40 16" SMITH
BLAIR 274 OR EQUAL 1 EA $ 455.30 $ 455.30 $ 710.66 $ 710.66 141 122385 CLAMP, BELL JOINT LEAK 6” C900
(ROMAC STYLE 516) FORD FBC 710 1 EA $ 135.60 $ 135.60 $ 120.82 $ 120.82 142 122390 CLAMP, BELL JOINT LEAK 8” C900
(ROMAC STYLE 516) FORD FBC 930 1 EA $ 136.80 $ 136.80 $ 120.32 $ 120.32 143 122395 CLAMP, BELL JOINT LEAK 10” C900
(ROMAC STYLE 516) FORD FBC 1140 1 EA $ 193.80 $ 193.80 $ 173.19 $ 173.19 144 122400 CLAMP, BELL JOINT LEAK 12” C900
(ROMAC STYLE 516) FORD FBC 1350 1 EA $ 199.90 $ 199.90 $ 178.77 $ 178.77 145 138100 SLEEVE, TAPPING 6" X 6" IPS OD 6.63 1 EA $ 578.10 $ 578.10 $ 532.17 $ 532.17 146 138120 SLEEVE, TAPPING 8" X 6" IPSOD 8.63 1 EA $ 574.40 $ 574.40 $ 615.65 $ 615.65 147 138180 SLEEVE, TAPPING 10" X 10" IPS OD

10.75 1 EA $ 1,331.80 $ 1,331.80 $ 1,186.50 $ 1,186.50
148 138190 SLEEVE, TAPPING 12" X 6" IPS OD 12.75 2 EA $ 714.70 $ 1,429.40 $ 687.13 $ 1,374.26 149 138192 SLEEVE, TAPPING 12" X 8" IPS OD 12.75 1 EA $ 1,072.00 $ 1,072.00 $ 874.23 $ 874.23 150 138194 SLEEVE, TAPPING 12" X 10" IPS OD

12.75 1 EA $ 1,387.90 $ 1,387.90 $ 1,216.12 $ 1,216.12
#10..
- 333 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
151 138196 SLEEVE, TAPPING 16" X 6" IPS 1 EA $ 1,203.70 $ 1,203.70 $ 828.70 $ 828.70 152 138198 SLEEVE, TAPPING 16" X 8" IPS 1 EA $ 1,436.60 $ 1,436.60 $ 1,084.60 $ 1,084.60 153 138200 SLEEVE, TAPPING 16" X 10" IPS 1 EA $ 1,840.30 $ 1,840.30 $ 1,179.79 $ 1,179.79 154 138205 SLEEVE, TAPPING 16" X 12" IPS 1 EA $ 2,048.80 $ 2,048.80 $ 1,459.39 $ 1,459.39 155 138220 SLEEVE, TAPPING 6" X 6" ACP OD 7.15 3 EA $ 578.10 $ 1,734.30 $ 532.17 $ 1,596.51 156 138240 SLEEVE, TAPPING 8" X 6" ACP OD 9.40 1 EA $ 574.40 $ 574.40 $ 615.65 $ 615.65 157 138250 SLEEVE, TAPPING 8" X 8" ACP OD 9.40 1 EA $ 770.80 $ 770.80 $ 764.29 $ 764.29 158 138255 SLEEVE, TAPPING 8" X 8" IPS OD 8.63 1 EA $ 770.80 $ 770.80 $ 764.29 $ 764.29 159 138270 SLEEVE, TAPPING 10" X 6" ACP OD

12.00 11 EA $ 641.50 $ 7,056.50 $ 657.04 $ 7,227.44
160 138280 SLEEVE, TAPPING 10" X 8" ACP OD

12.00 1 EA $ 778.10 $ 778.10 $ 873.34 $ 873.34
161 138300 SLEEVE, TAPPING 10" X 10" ACP OD

12.00 1 EA $ 1,331.80 $ 1,331.80 $ 1,186.50 $ 1,186.50
162 138320 SLEEVE, TAPPING 12" X 6" ACP OD

14.15 1 EA $ 714.70 $ 714.70 $ 687.13 $ 687.13
163 138330 SLEEVE, TAPPING 12" X 8" ACP OD

14.15 1 EA $ 1,072.00 $ 1,072.00 $ 874.23 $ 874.23
164 138340 SLEEVE, TAPPING 12" X 10" ACP OD

14.15 1 EA $ 1,387.90 $ 1,387.90 $ 1,216.12 $ 1,216.12
165 138345 SLEEVE, TAPPING 12" X 12" ACP OD

14.15 1 EA $ 1,506.10 $ 1,506.10 $ 1,380.36 $ 1,380.36
166 138355 SLEEVE, TAPPING 16" X 6" ACP 1 EA $ 1,203.70 $ 1,203.70 $ 828.70 $ 828.70 167 138360 SLEEVE, TAPPING 16" X 8" ACP 1 EA $ 1,436.60 $ 1,436.60 $ 1,084.60 $ 1,084.60 168 138365 SLEEVE, TAPPING 16" X 10" ACP 1 EA $ 1,840.30 $ 1,840.30 $ 1,179.80 $ 1,179.80 169 138370 SLEEVE, TAPPING 16" X 12" ACP 1 EA $ 2,048.80 $ 2,048.80 $ 1,459.39 $ 1,459.39 170 139100 SLEEVE, TAPPING 6" X 6" C900 OD 6.90 1 EA $ 578.10 $ 578.10 $ 532.17 $ 532.17 171 139120 SLEEVE, TAPPING 8" X 6" C900 OD 9.05 4 EA $ 574.40 $ 2,297.60 $ 615.65 $ 2,462.60 172 139140 SLEEVE, TAPPING 8" X 8" C900 OD 9.05 2 EA $ 770.80 $ 1,541.60 $ 764.29 $ 1,528.58 173 139180 SLEEVE, TAPPING 10" X 6" C900 OD

11.10 8 EA $ 641.50 $ 5,132.00 $ 657.04 $ 5,256.32
174 139190 SLEEVE, TAPPING 10" X 8" C900 OD

11.10 1 EA $ 778.10 $ 778.10 $ 873.34 $ 873.34
175 139200 SLEEVE, TAPPING 10" X 10" C900 OD

11.10 2 EA $ 1,331.80 $ 2,663.60 $ 1,186.50 $ 2,373.00
176 139230 SLEEVE, TAPPING 12" X 6" C900 OD

13.20 1 EA $ 714.70 $ 714.70 $ 687.13 $ 687.13
177 139235 SLEEVE, TAPPING 12" X 8" C900 OD

13.20 2 EA $ 1,072.00 $ 2,144.00 $ 874.23 $ 1,748.46
178 139240 SLEEVE, TAPPING 12" X 10" C900 OD

13.20 1 EA $ 1,387.90 $ 1,387.90 $ 1,216.13 $ 1,216.13
179 139245 SLEEVE, TAPPING 12" X 12" C900 OD

13.20 1 EA $ 1,506.10 $ 1,506.10 $ 1,380.36 $ 1,380.36
180 139280 SLEEVE, TAPPING 16" X 6" C900 3 EA $ 1,203.70 $ 3,611.10 $ 828.70 $ 2,486.10 181 139285 SLEEVE, TAPPING 16” X 8" C900 3 EA $ 1,436.60 $ 4,309.80 $ 1,084.60 $ 3,253.80 182 139290 SLEEVE, TAPPING 16" X 10" C900 1 EA $ 1,840.30 $ 1,840.30 $ 1,179.79 $ 1,179.79 183 139295 SLEEVE, TAPPING 16" X 12" C900 1 EA $ 2,048.80 $ 2,048.80 $ 1,459.39 $ 1,459.39 184 139410 SLEEVE, TAPPING 6" X 6" ODS OD 6.00 1 EA $ 578.10 $ NO BID 578.10 $ - 185 139420 SLEEVE, TAPPING 8" X 6" ODS OD 8.00 1 EA $ 574.40 $ NO BID 574.40 $ - 186 139430 SLEEVE, TAPPING 8” X 8" ODS OD 8.00 1 EA $ 770.80 $ NO BID 770.80 $ - #10..
- 334 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
187 139440 SLEEVE, TAPPING 10" X 6" ODS OD

10.00 1 EA $ 641.50 $ NO BID 641.50 $ -
188 139445 SLEEVE, TAPPING 10" X 8" ODS OD

10.00 1 EA $ 778.10 $ NO BID 778.10 $ -
189 139450 SLEEVE, TAPPING 10" X 10" ODS OD

10.00 1 EA $ 1,331.80 $ 1,331.80 NO BID $ -
190 139455 SLEEVE, TAPPING 12" X 6" ODS OD

12.00 6 EA $ 714.70 $ 4,288.20 $ 657.04 $ 3,942.24
191 139460 SLEEVE, TAPPING 12" X 8" ODS OD

12.00 6 EA $ 1,072.00 $ 6,432.00 $ 873.34 $ 5,240.04
192 139465 SLEEVE, TAPPING 12" X 10" ODS OD

12.00 1 EA $ 1,387.90 $ 1,387.90 $ 1,186.50 $ 1,186.50
193 139470 SLEEVE, TAPPING 12" X 12" ODS OD

12.00 1 EA $ 1,506.10 $ 1,506.10 $ 1,240.48 $ 1,240.48
194 139475 SLEEVE, TAPPING 16" X 6" ODS OD

16.00 1 EA $ 1,203.70 $ 1,203.70 $ 792.20 $ 792.20
195 139480 SLEEVE, TAPPING 16" X 8” ODS OD

16.00 1 EA $ 1,436.60 $ 1,436.60 $ 980.19 $ 980.19
196 139485 SLEEVE, TAPPING 16" X 10" ODS OD

16.00 1 EA $ 1,840.30 $ 1,840.30 $ 1,160.28 $ 1,160.28
197 139490 SLEEVE, TAPPING 16" X 12" ODS OD

16.00 1 EA $ 2,048.80 $ 2,048.80 $ 1,441.00 $ 1,441.00
198 139730 SLEEVE, TAPPING 10" X 6" IPS OD 10.75 1 EA $ 641.50 $ 641.50 $ 657.04 $ 657.04 199 139735 SLEEVE, TAPPING 10" X 8" IPS OD 10.75 1 EA $ 778.10 $ 778.10 $ 873.34 $ 873.34 200 139760 SLEEVE, TAPPING 12" X 12" IPS OD

12.75 1 EA $ 1,506.10 $ 1,506.10 $ 1,380.36 $ 1,380.36
201 142350 GASKET, FLANGE-TYTE 10" RUBBER US
PIPE 100A1996725B 15 EA $ 26.90 $ 403.50 $ 17.47 $ 262.05 202 142360 GASKET, FLANGE-TYTE 12" RUBBER US
PIPE 120A1996725B 19 EA $ 31.00 $ 589.00 $ 24.27 $ 461.13 203 142720 GASKET, RING RUBBER 1/8" THICK 3"
DROP-IN TYPE 6 EA $ 1.40 $ 8.40 $ 0.89 $ 5.34
204 142730 GASKET, RING RUBBER 1/8" THICK 4"
DROP-IN TYPE 75 EA $ 1.50 $ 112.50 $ 1.45 $ 108.75
205 142740 GASKET, RING RUBBER 1/8" THICK 6"
DROP-IN TYPE 219 EA $ 2.00 $ 438.00 $ 2.35 $ 514.65
206 142750 GASKET, RING RUBBER 1/8" THICK 8"
DROP-IN TYPE 97 EA $ 2.70 $ 261.90 $ 3.71 $ 359.87
207 142870 GASKET, HYDRANT RUBBER 1/8" THICK
6" BLACKRUBBER ONLY 370 EA $ 3.00 $ 1,110.00 $ 7.63 $ 2,823.10 208 159995 LUBRICANT, PIPE 8LB CAN HERCULES
CHEMICAL "DUCK BUTTER" OR EQUAL 17 EA
$ 14.20 $ 241.40 $ 30.00 $ 510.00
209 190610 TUBING PE CTS 200 PSI 3/4" X 100' RL 62 EA
$ 38.20 $ 2,368.40 $ 38.13 $ 2,364.06
210 190620 TUBING PE CTS 200 PSI 1" X 100' RL 7 EA $ 58.20 $ 407.40 $ 58.13 $ 406.91 211 190640 TUBING PE CTS 200 PSI 2" X 100' RL 36 EA $ 205.00 $ 7,380.00 $ 205.00 $ 7,380.00 212 190660 TUBING PE IPS 200 PSI 3/4" X 100' RL 1 EA $ 63.40 $ 63.40 $ 63.38 $ 63.38 213 190670 TUBING PE IPS 200 PSI 1" X 100' RL 382 EA $ 83.20 $ 31,782.40 $ 83.13 $ 31,755.66 214 193000 PIPE PLASTIC C-900 DR-18 4", 20FT
LENGTH /EA 25 EA $ 126.80 $ 3,170.00 $ 128.40 $ 3,210.00 215 193005 PIPE PLASTIC C-900 DR-14 4", 20FT
LENGTH /EA 1 EA $ 158.40 $ 158.40 $ 163.00 $ 163.00
216 193010 PIPE PLASTIC C-900 DR-18 6", 20FT
LENGTH /EA 73 EA $ 258.70 $ 18,885.10 $ 262.00 $ 19,126.00 217 193015 PIPE PLASTIC C-900 DR-14 6", 20FT
LENGTH /EA 1 EA $ 319.60 $ 319.60 $ 328.00 $ 328.00
218 193020 PIPE PLASTIC C-900 DR-18 8", 20FT
LENGTH /EA 251 EA $ 443.30 $ 111,268.30 $ 448.60 $ 112,598.60 14% 12%

FOR ITEMS BELOW, THE PRICE SHALL BE A

PERCENTAGE ABOVE MANUFACTURER'S COST AND

PERCENTAGE WILL BE FIRM THROUGH EACH
RENEWAL TERM.
#10..
- 335 -
ITEM Unit Price Extended Price Unit Price Extended Price

PACE SUPPLY FERGUSON ENTERPRISES,
INC.

ITEM/DESCRIPTION

QTY UOM
STOCK NO.
219 193025 PIPE PLASTIC C-900 DR-14 8", 20FT
LENGTH /EA 15 EA $ 550.70 $ 8,260.50 $ 566.00 $ 8,490.00 220 193027
PIPE PLASTIC C-900 DR-14 8",(NONPOTABLE PURPLE TYPE), 14 FT LENGTH /EA
1 EA
$ 550.70 $ 550.70 $ 580.60 $ 580.60
221 193030 PIPE PLASTIC C-900 DR-18 10", 20FT
LENGTH /EA 18 EA $ 665.40 $ 11,977.20 $ 673.00 $ 12,114.00 222 193035 PIPE PLASTIC C-900 DR-14 10", 20FT
LENGTH /EA 1 EA $ 839.60 $ 839.60 $ 900.00 $ 900.00
223 193040 PIPE PLASTIC C-900 DR-18 12", 20FT
LENGTH /EA 103 EA $ 937.00 $ 96,511.00 $ 960.00 $ 98,880.00 224 193045 PIPE PLASTIC C-900 DR-14 12", 20FT
LENGTH /EA 1 EA $ 1,186.60 $ 1,186.60 $ 1,280.00 $ 1,280.00 225 193050 PIPE PLASTIC C-905 DR-25 14", 20FT
LENGTH /EA 1 EA $ 823.50 $ 823.50 $ 960.00 $ 960.00
226 193055 PIPE PLASTIC C-905 DR-18 14", 20FT
LENGTH /EA 1 EA $ 1,217.30 $ 1,217.30 $ 1,240.00 $ 1,240.00 227 193060 PIPE PLASTIC C-905 DR-25 16", 20FT
LENGTH /EA 1 EA $ 1,075.20 $ 1,075.20 $ 1,560.00 $ 1,560.00 228 193065 PIPE PLASTIC C-905 DR-18 16", 20FT
LENGTH /EA 1 EA $ 1,468.00 $ 1,468.00 $ 2,533.60 $ 2,533.60 229 193420 PIPE HD/PE SEWER CORRUG 8" 19 EA $ 166.80 $ 3,169.20 $ 177.00 $ 3,363.00 SubTotal $ 652,178.50 $ 579,250.85
E-Pay Option A (-1% for bidding purposes) $ (6,521.79) $ (5,793.35) Sales Tax 7.875% 1 LOT $ 51,359.06 $ 45,616.00
Total Estimated Cost $ 697,015.77 $ 619,073.50
Indicates a correction to math when compared to bid submittal Low Bidder: Pace Supply and Ferguson Waterworks
#10..
- 336 -

CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

November 12, 2024
Date: October 10, 2024
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Kevin Wise, Fire Chief
SUBJECT: Acceptance of the Fiscal Year 2024/25 CalFire Volunteer Fire Capacity (VFC) Grant
CONTACT: Kevin Wise, Fire Chief, [email protected], 209-572-9590 DESCRIPTION:

Consider accepting the Fiscal Year 2024-2025 Cal Fire Volunteer Fire Capacity (VFC) Program Grant Award in the amount of $20,000, with a 50% Local Match, for the Procurement of Wildland Personal Protective Equipment. (Funding Source: General Fund) STRATEGIC PLAN ELEMENT:

This recommended action supports the City’s 2020-2025 Strategic Plan focus on quality of life under Goal A: Improve Community Safety.

BACKGROUND:

The Fiscal Year 2024-2025 CalFire Volunteer Fire Capacity (VFC) Program Grant provides funding to organize, train and equip fire departments in rural areas and rural communities to prevent and suppress fires. The Modesto Fire Department contracts with the City of Oakdale and the Oakdale Rural Fire Protection District, which allows the department to apply for the grant. The VFC Grant Program provides financial assistance directly to eligible fire departments for critical training and equipment. The objective is to provide critically needed resources that equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience.

On May 24, 2024 the Modesto Fire Department applied for this grant and as of September 3, 2024 had received notification that it has been awarded $20,000. This grant requires a 50% local match of funds.

DISCUSSION:

The Modesto Fire Department is seeking approval to accept the Fiscal Year 2024-2025 CalFire Volunteer Fire Capacity Program Grant in an amount not to exceed $20,000. The grant requires #11..
- 337 -
City Council, November 12, 2024
Acceptance of the Fiscal Year 2024/25 Volunteer Fire Capacity (VFC) Grant

Page 2 of 2 ends

the city to provide a 50% local match of funds, which would be prioritized and allocated in the current fiscal year budget. The department intends to apply this grant toward the purchase of wildland personal protective equipment (PPE) in order to replace aging and outdated wildland PPE that is no longer in service or does not meet current standards. These PPE standards for Wildland Suppression include gear that is fully protective of the face, body, and respiratory system and which is lightweight and comfortable enough to be worn for extended periods of time. This type of protective gear is necessary for brush or wildland fires that are more frequent in the rural areas served by the department. The deadline to accept the grant is December 1, 2024.

FISCAL IMPACT:

There is a 50% local match required for the Cal Fire RFC Program Grant. The awarded amount is $20,000, which requires a $20,000 local match. The department would fund the match within its adopted budget. Due to the crucial need to replace critical firefighting equipment, the department would prioritize funding within existing budget for the match. The equipment listed in the grant application have been identified as needing replacement, and without this grant, the Fire Department would bear the full cost of $40,000.

COMMITTEE RECOMMENDATION:

Due to the shortened deadline noted above, this grant was not presented to the Safety and Communities Committee for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution accepting the Fiscal Year 2024-2025 Cal Fire Volunteer Fire Capacity (VFC) Program Grant Award in the amount of $20,000, with a 50% Local Match, for the Procurement of Wildland Personal Protective Equipment and authorizing the City Manager, or his designee, to execute the Grant Agreement.

Approved by:

Kevin Wise, Fire Chief
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Agreement 7GF24064

3. AD-1048 Form
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1 MODESTO CITY COUNCIL
RESOLUTION NO. 2024-XX
RESOLUTION ACCEPTING THE FISCAL YEAR 2024-2025 CAL FIRE VOLUNTEER FIRE CAPACITY (VFC) PROGRAM GRANT AWARD IN THE AMOUNT OF $20,000, WITH A 50% LOCAL MATCH, FOR THE PROCUREMENT OF WILDLAND

PERSONAL PROTECTIVE EQUIPMENT AND AUTHORIZING THE CITY

MANAGER, OR HIS DESIGNEE, TO EXECUTE THE GRANT AGREEMENT WHEREAS, the Volunteer Fire Capacity (VFC) Grant Program provides financial assistance directly to eligible fire departments for critical training and equipment, with the objective to provide critically needed resources that equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience; and
WHEREAS, the Fiscal Year 2024-2025 CalFire Volunteer Fire Capacity (VFC) Program Grant provides funding to organize, train and equip fire departments in rural areas and rural communities to prevent and suppress fires; and
WHEREAS, the Modesto Fire Department’s contract with City of Oakdale and Oakdale Fire Protection District allows the department to apply for the grant; and WHEREAS, on September 3, 2024, the Modesto Fire Department received notification that it has been awarded $20,000, which includes a 50% local match of funds; and WHEREAS, the department intends to apply this grant towards the purchasing of wildland personal protective equipment (PPE) in order to replace aging and outdated wildland PPE that is no longer in service or does not meet current standards; and WHEREAS, there is a 50% required local match for the Cal Fire VFC Program Grant, with the awarded amount being $20,000, and local match being $20,000; and WHEREAS, the department would fund the match within its adopted budget, and due to the critical need of replacing critical firefighting equipment, the department would prioritize funding within existing budget for the match; and
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2 WHEREAS, the equipment identified in the grant application has been identified as needing replacement; without this grant the Fire Department will bear the cost of the full $40,000; and
WHEREAS, the deadline to accept the grant is December 1, 2024.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the acceptance of the Fiscal Year 2024-2025 Cal Fire Volunteer Fire Capacity (VFC) Program Grant Award in the amount of $20,000, with a 50% Local Match, for the Procurement of Wildland Personal Protective Equipment
BE IT FURTHER RESOLVED that this City Manager, or his designee, is hereby authorized to execute the grant agreement, in a form approved by the City Attorney.

The foregoing resolution was introduced in a regular meeting of the Council of the City of Modesto held on the 12th day of November 2024, by Councilmember _________________, who moved its adoption, which motion being duly seconded by Councilmember _________________, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _______________________________________
JOSE M. SANCHEZ, City Attorney
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1 State of California
Department of Forestry and Fire Protection (CAL FIRE)
Cooperative Fire Protection

GRANT AGREEMENT
APPLICANT:

PROJECT TITLE: Volunteer Fire Capacity
GRANT AGREEMENT: 7GF24064
PROJECT PERFORMANCE PERIOD is from date upon approval through June 30, 2025.

Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up to the total state grant amount indicated.

PROJECT DESCRIPTION: Cost-share funds awarded to provide assistance to rural areas in upgrading their capability to organize, train, and equip local forces for fire protection.

Total State Grant not to exceed $ $19,999.68 (or project costs, whichever is less). *The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement.

STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY

AND FIRE PROTECTION
Applicant
By By
Signature of Authorized Representative
Title

Title: David Scheurich
Staff Chief, Cooperative Fire Programs
Date Date

CERTIFICATION OF FUNDING

GRANT AGREEMENT NUMBER PO ID SUPPLIER ID

FUND FUND NAME
0001 General Fund

PROJECT ID
354024DG2012161

ACTIVITY ID
SUBGNT

AMOUNT OF ESTIMATE FUNDING
$ $19,999.68

GL UNIT
3540

BUD REF CHAPTER
001 35
ADJ. INCREASING ENCUMBRANCE
$ 0.00
PROGRAM NUMBER ENY ADJ. DECREASING ENCUMBRANCE
9999000FED 2024 $ 0.00

ACCOUNT
5340580

ALT ACCOUNT
5340580002

UNENCUMBERED BALANCE
$ $19,999.68

REPORTING STRUCTURE
35409206

SERVICE LOCATION
92767
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.

Signature of CAL FIRE Accounting Officer Date
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7GF24064
2 VOLUNTEER FIRE CAPACITY PROGRAM

TERMS AND CONDITIONS

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

STATE OF CALIFORNIA
Natural Resources Agency
Agreement for the Volunteer Fire Capacity Program of the Cooperative Forestry Assistance Act of 1978
THIS AGREEMENT, made and entered between the STATE of California, acting through the Director of the Department of Forestry and Fire Protection hereinafter called “STATE”, and ____________________________________________________________hereinafter called “LOCAL AGENCY”, covenants as follows:

RECITALS:

1. STATE has been approved as a passthrough agent of the United States Department of Agriculture, (USDA), Forest Service for the purpose of administering the Volunteer Fire Capacity program in California, hereinafter referred to as VFC, authorized by the Cooperative Forestry Assistance Act (CFAA) of 1978 (PL 95-313, 92 Stat 365, 16 U.S.C. 2106), as amended.

2. This is a subaward under the 2024 Volunteer Fire Capacity Grant #24-DG-11052012-161 awarded to STATE by the Forest Service on August 23, 2024. The Federal Assistance Listing for the award is 10.698, Cooperative Forestry Program. This subaward is funded solely with Federal funds and is subject to the Office of Management and Budget (OMB) guidance in subparts A through F of 2 CFR Part 200, as adopted and supplemented by the USDA in 2 CFR Part 400, and under certain terms and conditions to LOCAL AGENCY to assist LOCAL AGENCY to upgrade its fire protection capability.

3. LOCAL AGENCY desires to participate in said VFC and agrees to the terms and conditions specified in the Procedural Guide for Volunteer Fire Capacity Program 2024.

NOW THEREFORE, it is mutually agreed between the parties as follows:

4. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. LOCAL AGENCY may not commence performance until such approval has been obtained.

5. INCORPORATION: The Procedural Guide for Volunteer Fire Capacity Program 2024, submitted Application for Funding and associated Grant Assurances are hereby incorporated by reference as part of the Grant Agreement.

6. TIMELINESS: Time is of the essence in this Agreement.

7. FORFEITURE OF AWARD: LOCAL AGENCY must return this Agreement and required resolution properly signed and executed to STATE at the email address specified in paragraph 12, with a timestamp no later than December 1, 2024 or LOCAL AGENCY will forfeit the funds.
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7GF24064
3 8. GRANT AND BUDGET CONTIGENCY CLAUSE: It is mutually understood between the parties that this Agreement may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds, to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

This Agreement is valid and enforceable only if sufficient funds are made available to the STATE by the United States Government for the State Fiscal Year 2024 for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this Agreement in any manner.

The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.

The STATE has the option to invalidate the Agreement under the 30-day cancellation clause or to amend the Agreement to reflect any reduction in funds.

9. REIMBURSEMENT: STATE will reimburse LOCAL AGENCY, from funds made available to STATE by the Federal Government, an amount not to exceed $19,999.68 on a 50/50 matching funds basis, for the performance of specific projects and/or purchase of specific items identified in Proposed Project, Application for Funding, attached hereto.

Reimbursement will be only for those projects accomplished and/or items purchased between THE LAST SIGNATORY DATE ON PAGE 1 and JUNE 30, 2025. This sum is the sole and maximum payment that STATE will make pursuant to this Agreement.

LOCAL AGENCY must bill STATE at the e-mail address specified in paragraph 12, with a timestamp no later than September 1, 2025 in order to receive the funds. The bill submitted by LOCAL AGENCY must clearly delineate the projects performed and/or items purchased. A vendor’s invoice and proof of payment to vendor(s) must be included for items purchased.

10. LIMITATIONS: Expenditure of the funds distributed by STATE herein is subject to the same limitations as placed by the VFC, upon expenditure of United States Government Funds. Pursuant to 2CFR200.313 Equipment, subject to the obligations and conditions set forth in that section; title to any equipment and supplies acquired under this Agreement vests with the LOCAL AGENCY. For any equipment items over $5,000, the federal government may retain a vested interested in accordance with paragraph 17 below.

11. MATCHING FUNDS: Any and all funds paid to LOCAL AGENCY under the terms of this Agreement, hereinafter referred to as “VFC Funds”, shall be matched by LOCAL AGENCY on a dollar-for-dollar basis, for each project listed on attachment(s) hereto identified as “Proposed Project”. No amount of unpaid “contributed” or “volunteer” labor or services shall be used or consigned in calculating the matching amount “actually spent” by LOCAL AGENCY.

LOCAL AGENCY shall not use VFC Funds as matching funds for other federal grants, including Department of Interior (USDI) Rural Fire Assistance grants, nor use funds from other federal grants, including USDI Rural Fire Assistance grants, as matching funds for VFC Funds.
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7GF24064
4 12. ADDRESSES: The mailing addresses of the parties hereto under the terms of the Agreement are:

LOCAL AGENCY:

Attention:

Telephone Number(s):

E-mail
STATE: Department of Forestry and Fire Protection
Grants Management Unit, Attn: VFC
P. O. Box 944246
Sacramento, California 94244-2460
E-MAIL: [email protected]

13. PURPOSE: Any project to be funded hereunder must be intended to specifically assist LOCAL AGENCY to organize, train, and/or equip local firefighting forces in the aforementioned rural area and community to prevent or suppress fires which threaten life, resources, and/or improvements within the area of operation of LOCAL AGENCY. Project funds are not to be used for research and development.

14. COMBINING: In the event funds are paid for two or more separate, but closely related projects, the 50/50 cost-sharing formula will be applied to the total cost of such combined projects.

15. OVERRUNS: In the event that the total cost of a funded project exceeds the estimate of costs upon which this Agreement is made, LOCAL AGENCY may request additional funds to cover the Agreement share of the amount exceeded. However, there is no assurance that any such funds are, or may be, available for reimbursement. Any increase in funding will require an amendment.

16. UNDERRUNS: In the event that the total cost of a funded project is less than the estimate of costs upon which this Agreement is made, LOCAL AGENCY may request that additional eligible projects/items be approved by STATE for Agreement funding.

However, there is no assurance that any such approval will be funded. Approval of additional projects/items, not listed on the Proposed Project application, made by STATE, will be in writing and will require an amendment.

17. FEDERAL INTEREST IN EQUIPMENT: The Federal Government has a vested interest in any item purchased with VFC funding in excess of $5,000 regardless of the length of this Agreement, until such time as the fair market value is less than $5,000. The VFC percentage used to purchase the equipment will be applied to the sale price and recovered for the Government during the sale. This percentage will remain the same even following depreciation. The Federal Government may not have to be reimbursed if the disposal sale amounts to a fair market value of less than $5,000. LOCAL AGENCY will notify STATE of the disposal of such items.
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7GF24064
5 18. EQUIPMENT INVENTORY: Any single item purchased in excess of $5,000 will be assigned an VFC Property Number by the STATE. LOCAL AGENCY shall forward a copy of the purchase documents listing the item, brand, model, serial number, any LOCAL AGENCY property number assigned, and a LOCAL AGENCY contact and return address to STATE at the address specified in paragraph 12. The STATE will advise the LOCAL AGENCY Contact of the VFC Property Number assigned.

19. AUDIT: LOCAL AGENCY agrees that the STATE, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. LOCAL AGENCY agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated. LOCAL AGENCY agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, LOCAL AGENCY agrees to include a similar right of the State of California to audit records and interview staff in any subcontract related to performance of this Agreement. (GC 8546.7, PCC 10115 et seq., CCR Title 2, Section 1896).

20. DISPUTES: In the event of any dispute over qualifying matching expenditures of LOCAL AGENCY or audit findings, the dispute will be decided by STATE and its decision shall be final and binding.

21. MONITORING: LOCAL AGENCY agrees to the monitoring of activities as necessary by STATE to ensure that the award is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the agreement; and that performance goals are achieved.

22. INDEMNIFICATION: LOCAL AGENCY agrees to indemnify, defend, and save harmless, the STATE, its officers, agents, and employees, from any and all claims and losses, accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by LOCAL AGENCY in the performance of this Agreement.

23. CIVIL RIGHTS: LOCAL AGENCY agrees to comply with civil rights requirements as detailed in the Complying With Civil Rights Requirements brochure (FS-850) and the And Justice For All poster (AD-475A). The poster is to be placed at all public point of contact/reception areas.

24. DRUG-FREE WORKPLACE REQUIREMENTS: LOCAL AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
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7GF24064
6 1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drugfree workplace; 3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and LOCAL AGENCY may be ineligible for funding of any future State Agreement if the department determines that any of the following has occurred: (1) the LOCAL AGENCY has made false certification, or violated the certification by failing to carry out the requirements as noted above. (GC 8350 et seq.)

25. TERM: The term of the Agreement SHALL COMMENCE ON THE LAST SIGNATORY DATE ON PAGE 1 and continue through June 30, 2025.

26. TERMINATION: This Agreement may be terminated by either party giving 30 days written notice to the other party or provisions herein amended upon mutual consent of the parties hereto.

27. AMENDMENTS: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

28. INDEPENDENT CONTRACTOR: LOCAL AGENCY, and the agents and employees of LOCAL AGENCY, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the STATE or the Federal Government.

29. INDIRECT RATE: LOCAL AGENCY may not assess an indirect rate in excess of their Federally approved Negotiated Indirect Cost Rate Agreement (NICRA), a de minimis rate if LOCAL AGENCY does not have an approved NICRA, or the VFC program cap rate of 10%, whichever is lesser. LOCAL AGENCY may also elect not to assess an indirect rate.

The approved indirect cost rate at the time of execution is 0%. .
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7GF24064
7 30. MEDIA: LOCAL AGENCY shall acknowledge STATE and USDA Forest Service support in any publications, audiovisuals and electronic media developed as a result of this award.

It is encouraged to give public notice of the receipt of this award and announce progress and accomplishments, acknowledging STATE and USDA Forest Service support. Follow direction in USDA Supplemental 2 CFR 415.2.

31. ASSIGNMENT: This Agreement is not assignable by LOCAL AGENCY either in whole or in part.
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AD-1048 OMB No. 0505-0027
Expiration Date: 09/30/2025
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. § 552a, as amended). This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, and 2 CFR §§ 180.300, 180.335, Participants' responsibilities. The regulations were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0505-0027. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The provisions of appropriate criminal or civil fraud, privacy, and other statutes may be applicable to the information provided. (Read instructions on page two before completing certification.) A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; B. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

ORGANIZATION NAME PR/AWARD NUMBER OR PROJECT NAME

NAME(S) AND TITLE(S) OF AUTHORIZED REPRESENTATIVE(S)

SIGNATURE DATE
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: [email protected].

USDA is an equal opportunity provider, employer, and lender. #11..
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Page 2 of 2 ends

Instructions for Certification
(1) By signing and submitting this form, the prospective lower tier participant is providing the certification set out on page 1 in accordance with these instructions.
(2) The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. (3) The prospective lower tier participant must provide immediate written notice to the person(s) to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
(4) The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person, ""primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549, at 2 CFR Parts 180 and 417. You may contact the Department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
(5) The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it may not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the Department or agency with which this transaction originated.
(6) The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (7) A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the General Services Administration’s System for Award Management Exclusions database.
(8) Nothing contained in the foregoing shall be construed to require establishment of a system of records to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (9) Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the Department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Form AD-1048 (REV 12/22)
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

November 12, 2024
Date: October 22, 2024
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Christina Alger, Director of Human Resources
SUBJECT: Classification and Position Allocation Plan Amendment CONTACT: Christina Alger, Director of Human Resources
[email protected], 209-571-5126
DESCRIPTION:

Consider approving an Amendment to the City of Modesto Classification Plan and Position Allocation Plan to allocate one Multimedia Designer to the City Manager’s Office, one Laboratory Quality Control Analyst in the Utilities Department, one Operations Supervisor in the Public Works Department; and reclassify one Operations Crewleader to one Operations Supervisor and two Tree Trimmer Crewleaders to two Senior Tree Trimmers in Public Works; and move the Parks Planning Division from the Parks, Recreation, and Neighborhoods Department to the Engineering Services Department; and moving the Water and Wastewater Division Managers from range 452 to range 453 within Utilities. (Funding Source: Various Funds) STRATEGIC PLAN ELEMENT:

This item supports the 2020-2025 Strategic Plan’s Service and Delivery Goals & Strategies - Building a High-Performing Organization by Attracting and Retaining High Performance Employees.

BACKGROUND:

Personnel Rule 2.1 states, “The City Manager shall ascertain the duties and responsibilities of all positions in the City service, except those positions which are filled by appointees of the City Council and after appropriate consultation with employees and department heads, shall prepare a classification plan for such positions.” As business needs and market conditions change, there is a need to adjust certain positions to better meet these business needs or better conform to industry best practices. Positions may be adjusted or created through the City’s Classification Study policies and procedures.

The City found it necessary to review several classifications to recommend adjustments to the City’s Allocation and Classification Plans.
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City Council Agenda Report, November 12, 2024
Classification and Position Allocation Plan Amendment

Page 2 of 4 ends

City Manager’s Office
The Communications Division within the City Manager’s Office currently consists of two positions that oversee all internal and external communications on behalf of the departments. The City Manager’s Office originally had an allocation for this position, but it was reallocated for other needs within the organization. Additionally, the City Manager’s Office is looking to expand the responsibilities to include podcasting and other forms of media communication that requires different skill sets.

Utilities Department
The Utilities Department is supported with Division Managers to oversee the various services that are provided. A request to review the job descriptions of the Water and Wastewater Division Managers was received by the Human Resources Department. This request sought revisions to the job descriptions to allow a more expansive candidate pool during recruitment.

In addition to these two positions being analyzed, an additional request was received to study and create a new compliance oversight position to ensure regulations are being met or exceeded.

Public Works Department
The Forestry Division requested an analysis of their current structure and the addition of two Operations Supervisors. This comes at a time that, with the passage of Measure H, forestry being a priority for the City. In a previous study completed by Moss Adams, recommendations were to add more supervision to reduce the span of control and make the division more efficient.

Engineering Services Department
Parks Planning is currently housed under Parks, Recreation, and Neighborhoods Department. In the process of planning new parks and park renovations, engineering is an important component and is often required to consult. The City chose to review the Parks Planning to determine if it is housed in the most appropriate operational location.

DISCUSSION:

City Manager’s Office
Human Resources, in coordination with the Communications Division within the City Manager’s Office, reviewed the job description and made some minor recommendations to ensure the tasks associated with multiple forms of communication mediums are captured in the knowledge and skills sections. This will assist the City in its recruitment efforts to obtain a pool of candidates to hire from and allow a successful podcast launch. Staff recommends creating the allocation and commencing the recruitment process as soon as possible.

Utilities Department
In the review of the Water and Wastewater Division Manager job descriptions, recommendations were made to broaden the minimum qualifications to allow for a larger pool of candidates during recruitment, focusing on leadership skills more heavily than technical skills. In the review, the Human Resources Department also reviews internal alignment, meaning equity in compensation based on overall responsibilities and consequence of error. Staff recommends moving the positions from range 452 to range 453 to align with similar positions across the City. #12..
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City Council Agenda Report, November 12, 2024
Classification and Position Allocation Plan Amendment

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Staff reviewed the request to add a Laboratory Quality Control Analyst to the Environmental Compliance division and recommend adoption of the newly created job description and allocating one allocation of this new position.

Public Works Department
The Human Resources Department reviewed the request for analysis of the current structure of the Forestry division to create more oversight through additional supervisors and better alignment of duties within the team. The Moss Adams study was also reviewed as part of the analysis.

Staff recommends restructuring the Forestry Division to better serve the community by adding one Operations Supervisor, reclassifying one Operations Crewleader to one Operations Supervisor, and reclassifying two Tree Trimmer Crewleaders to two Senior Tree Trimmers to align the reporting structure consistent with City practice. The Forestry Division plans to realign duties and responsibilities in a more efficient manner and will be able to execute services more effectively.

Engineering Services Department
In reviewing the current structure, Parks Planning typically resides within the engineering area of a City’s operation. This allows more direct oversight of the engineering components of various Parks projects and allows better collaboration and communication. Staff recommends moving the Parks Planning Division from Parks, Recreation, and Neighborhoods to Engineering Services.

FISCAL IMPACT:

The fiscal impact of each of the recommended actions and associated department budgets are outlined in the chart below:

Department Action
Fiscal
Impact
City Manager's Office Allocate one Multimedia Designer $100,234 Utilities Allocate one Laboratory Quality Control
Analyst $135,559
Utilities Move Water and Wastewater Division
Managers from rang 452 to 453 $7,530
Public Works Forestry Reorganization $143,780
Engineering Services Parks Planning Relocation None
COMMITTEE RECOMMENDATION:

This item was presented to the Finance Committee on October 21, 2024, and recommended to be forwarded to Council for approval. The Fiscal Impact section has been updated from the Committee item, which reflected base salary, to include benefits for the two new positions.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:
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City Council Agenda Report, November 12, 2024
Classification and Position Allocation Plan Amendment

Page 4 of 4 ends

Resolution amending the Classification Plan for the City of Modesto to create new classifications and amend existing classifications.

Resolution amending the Position Allocation for Fiscal Year 2024-25 as adopted in the Operating Budget.

Resolution amending the Fiscal Year 2024-25 Annual Operating Fund budgets in the amount of $251,544 to appropriate the funds for the approved Classification and Position Allocation amendments and authorizing the City Manager, to take the necessary steps to implement the provisions of this resolution.

Christina Alger, Director of Human Resources
Joseph P. Lopez, City Manager
Attachments:

1. Resolution Amending Classification Plan

2. Resolution Amending Position Allocation

3. Budget Resolution

4. Exhibits A & B

5. Laboratory Quality Control Analyst Job Description

6. 400 SERIES – REPRESNETED M&C NONSWORN CLASS RANGE TABLE #12..
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11/12/2024/HR/CAlgers/Item X 1 2024-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2024-XX

RESOLUTION AMENDING THE CLASSIFICATION PLAN FOR THE CITY OF

MODESTO TO CREATE NEW CLASSIFICATIONS AND AMEND EXISTING

CLASSIFICATIONS
WHEREAS, a Position Classification Plan for the City of Modesto was adopted by Modesto City Council Resolution No. 2024- pursuant to Rule 2.2 of the Personnel Rules and Regulations of the City of Modesto, and
WHEREAS, the City Manager has recommended to the Council amendments to the Position Classification Plan, and
WHEREAS, Rule 2.2 of the City of Modesto Personnel Rules provides that revisions to the Classification Plan shall be effective upon adoption of resolution of the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto as follows:

1. CLASSIFICATION PLAN AMENDED. The Position Classification Plan of the City of Modesto is hereby amended as per Exhibit A.

2. EFFECTIVE DATE. This Resolution shall become effective the pay period in which November 12, 2024 falls, (Pay Period beginning November 5, 2024).

The foregoing resolution was introduced in a regular meeting of the Council of the City of Modesto held on the 12th day of November 2024, by Councilmember _____, who moved its adoption, which motion being duly seconded by Councilmember _____, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:
#12..
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11/12/2024/HR/CAlgers/Item X 2 2024-XX
ABSENT: Councilmembers:

ATTEST: _____________________________
DIANE NAYARES-PEREZ, CMC, City
Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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11/12/2024/HR/CAlgers/Item X 1 2024-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2024-XX

RESOLUTION AMENDING THE POSITION ALLOCATION FOR FISCAL
YEAR 2024-25 AS ADOPTED IN THE OPERATING BUDGET
WHEREAS, a Position Allocation for the City of Modesto was adopted by Modesto City Council Resolution pursuant on June 18, 2024, as part of the Annual Budget of the City of Modesto for Fiscal Year 2024-25, and WHEREAS, classification studies are conducted to ensure that a classification system is equitable and consistent within an organization and that positions are correctly classified, and
WHEREAS, per Personnel Administrative Order 2.2-87-12, a classification study may be conducted in response to a reclassification request, to develop/revise a classification specification, or to assist in a reorganization, and WHEREAS, classification studies were conducted by Human Resources to determine appropriate classifications, and
WHEREAS, position changes will be effective the pay period in which November 12, 2024 falls, (Pay Period beginning November 5, 2024), unless otherwise noted.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves amending the Position Allocation for various departments as attached in Exhibit B.

The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 12th day of November, 2024, by Councilmember _____, who moved its adoption, which motion being duly seconded by Councilmember _____, was #12..
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11/12/2024/HR/CAlgers/Item X 2 2024-XX
upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________
DIANE NAYARES-PEREZ, CMC, City
Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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11/12/2024/HR/CAlger/Item X 1 2024-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2024-XX
RESOLUTION AMENDING THE FISCAL YEAR 2024-25 ANNUAL
OPERATING FUND BUDGETS IN THE AMOUNT OF $251,544 TO

APPROPRIATE THE FUNDS FOR THE APPROVED CLASSIFICATION AND

POSITION ALLOCATION AMENDMENTS AND AUTHORIZING THE CITY

MANAGER, TO TAKE THE NECESSARY STEPS TO IMPLEMENT THE

PROVISIONS OF THIS RESOLUTION
WHEREAS, Personnel Rule 2.1 states, “The City Manager shall ascertain the duties and responsibilities of all positions in the City service, except those position which are filled by appointees of the City Council and after appropriate consultation with employees and department heads, shall prepare a classification plan for such positions”, and
WHEREAS, the City found it necessary to review several classifications to recommend adjustment to the City’s position allocation and classification plans, and WHEREAS, the City Manager’s Office is in need of additional staffing for a 1 (FTE) Multimedia Designer due to the implementation of a digital podcast, and WHEREAS, the Utilities Department reviewed the Water and Wastewater Division Manager job descriptions and is recommending to move the positions from range 452 to range 453, and
WHEREAS, the Public Works Department had an analysis of the current structure completed and it was recommended to add one Operations Supervisor, reclass one Operations Crewleader to one Operations Supervisor, and reclass two Tree Trimers to two Senior Tree Trimers, and
WHEREAS, a financial analysis has been completed and it has been determined that a budget adjustment is required to the Annual Operating Fund Budgets in the General #12..
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11/12/2024/HR/CAlger/Item X 2 2024-XX
Fund and various Non-General Funds of the City of Modesto for Fiscal Year 2024-25 in the amount of $251,544 to appropriate funds.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves amending the Fiscal Year 2024-25 Annual Operating budget in the amount of $251,544 to appropriate the funds for the approved classification and position allocation amendments.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to take the necessary steps to implement the provisions of this resolution. #12..
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11/12/2024/HR/CAlger/Item X 3 2024-XX
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 12th day of November 2024, by Councilmember _________, who moved its adoption, which motion being duly seconded by Councilmember ______, was upon roll call carried and the resolution adopted by the following votes:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST:
________________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _____________________________________
JOSE M. SANCHEZ, City Attorney
#12..
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Classification Plan Amendments
FY 2024/2025
Effective November 12, 2024
QTY Dept OPN Position Title Description of Adjustment
Salary Range
Assignment Division Cost Center

1.00 Util New Laboratory Quality Control Analyst Add new class to class plan at range 436 436 UTL.Laboratory Services 44112 Util 0048 Wastewater Division Manager Change range from 452 to 453 453 Wastewater Services Admin 44010 Util 0054 Water Division Manager Change range from 452 to 453 453 Water Services
Administration 45010
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Position Allocation Amendment
FY 2024/2025
Effective November 12, 2024
QTY OPN Description of Adjustment Position
Current
Dept Division
Current
CC# New Dept
CC#
Move
To
Division
Moving To

1.00 New Allocate 1 Multimedia Designer CMO Communications and Legislative Affairs 02015 n/a n/a n/a

1.00 New Allocate 1 Operations Supervisor PW Community Forestry 56030 n/a n/a n/a

1.00 0511 Reallocate 1 Operations Crewleader Operations Supervisor PW Community Forestry 56030 n/a n/a n/a

1.00 0677 Reallocate 1 Tree Trimmer Senior Tree Trimmer PW Community Forestry 56030 n/a n/a n/a

1.00 0682 Reallocate 1 Tree Trimmer Senior Tree Trimmer PW Community Forestry 56030 n/a n/a n/a

1.00 0174 Move from PRN to ENG Parks Planning and Development Manager PRN PRN.Park Planning and Development 32020 ENG 13320 ENG.Park Planning and Development

1.00 0282 Move from PRN to ENG Administrative Analyst II PRN PRN.Park Planning and Development 32020 ENG 13320 ENG.Park Planning and Development

1.00 1164 Move from PRN to ENG Assistant Landscape Designer PRN PRN.Park Planning and Development 32020 ENG 13320 ENG.Park Planning and Development

1.00 1325 Move from PRN to ENG Junior Landscape Designer PRN PRN.Park Planning and Development 32020 ENG 13320 ENG.Park Planning and Development

1.00 1402 Move from PRN to ENG Assistant Landscape Designer PRN PRN.Park Planning and Development 32020 ENG 13320 ENG.Park Planning and Development

1.00 1552 Move from PRN to ENG Junior Landscape Designer PRN PRN.Park Planning and Development 32020 ENG 13320 ENG.Park Planning and Development

1.00 1671 Move from PRN to ENG
Senior Landscape Architect/ Senior Architect
PRN
PRN.Measure H - Parks Planning and
Development 32021 ENG 13321 ENG.Measure H - Parks Planning and Development

1.00 1672 Move from PRN to ENG
Senior Landscape Architect/ Senior Architect
PRN
PRN.Measure H - Parks Planning and
Development 32021 ENG 13321 ENG.Measure H - Parks Planning and Development

1.00 New Allocate 1 Laboratory Quality Control Analyst UTL Laboratory Services 44112 n/a n/a n/a #12..
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CITY OF MODESTO
NO. 3349

LABORATORY QUALITY CONTROL ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION:

To perform a variety of technical tasks relative to reviewing, validating, implementing, and training staff in analytical and record-keeping procedures related to complex physical, chemical, biological, and bacteriological water and wastewater analyses. Monitors the laboratory’s safety, quality assurance, training, accreditation, and chemical hygiene plans; and performs related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED:

Receives direction from higher level supervisory, management, or department head staff.

May exercise technical and functional supervision over assigned professional and technical staff.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

Reviews laboratory quality control and sampling procedures; makes recommendations for adjustments to processes and procedures related to laboratory testing and compliance consistent with TNI (The National Environmental Laboratory Accreditation Conference (NELAC) Institute) standards.

Develops, reviews, updates, and maintains the laboratory’s Standard Operating Procedures and Quality Management System consistent with TNI standards.

Develops, adheres to, ensures compliance with, and monitors quality assurance (QA) standards and safety protocol of the laboratory; maintains and reviews quality control databases, charts, detection limits, and action levels for laboratory analyses; recommends improvements and modifications as necessary.

Analyzes, interprets, and validates data; recognizes data abnormalities as they relate to process control and analytical testing; determines the causes of problems and makes appropriate recommendations to take corrective action; prepares and submits corrective action and investigation reports as necessary.
#12..
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CITY OF MODESTO
Laboratory Quality Control Analyst

Page 2 ends

Performs quality control and assurance program administration activities; compiles data to prepare reports and summaries; maintains databases; submits periodic and special reports to appropriate regulatory agencies.

Coordinates or performs quality assurance system audits of laboratory performance using samples provided by regulatory or commercial agencies; prepares or reviews the preparation of calibration standards and quality assurance check samples for internal laboratory use.

Performs a variety of quality assurance and quality control analyses of qualitative and quantitative tests of water and wastewater; monitors and evaluates laboratory test results to ensure all reported data meets minimum acceptance criteria.

Monitors state and federal regulations relating to laboratory quality assurance; evaluates impact on laboratory practices; identifies changes required to comply with regulation and assists with City responses as appropriate.

Trains employees in work principles, practices, methods, policies, procedures, and applicable Federal, State, and local laws, rules, and regulations; trains employees in work methods, use of tools and equipment, and relevant safety precautions.

Assists in the development and implementation of policies, procedures, and work standards for the division, including recommending improvements.

Performs chemical and biological analyses to assist in troubleshooting water and wastewater plant issues; conducts and participates in special studies as assigned.

Prepares reagents, chemicals, bacteriological media, and standard test solutions; performs mathematical calculations and statistical analyses for test results.

Operates and uses monitoring equipment, operates portable lab equipment, and performs field analyses as necessary.

Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

Observe and maintain a safe working environment in compliance with established safety programs and procedures.

Marginal Functions:

Perform other related duties as assigned.
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CITY OF MODESTO
Laboratory Quality Control Analyst

Page 3 ends

MINIMUM QUALIFICATIONS:

Knowledge of:

Chemical, biological, and physical characteristics of various environmental matrices including water and wastewater.

Principles, practices, techniques, equipment, and materials required for basic chemical, biochemical, biological, microbiological, and physical analysis of samples of potable water and wastewater.

Sampling techniques and related statistical analysis.

Laboratory and wastewater plant safety procedures and equipment.

Principles and practices of work planning, assignment review and evaluation, and the training of staff in work procedures.

Basic principles of water and wastewater treatment and practices for distribution/disposal.

Data collection procedures, record keeping, analysis, and technical report preparation.

Techniques for providing a high level of customer service to the public, vendors, contractors, and City staff.

Modern equipment and communication tools used for business functions and program, project, and task coordination.

Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:

Provide technical and functional supervision over assigned staff; effectively train staff.

Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.

Perform complex troubleshooting of problems that result from laboratory testing procedures and recommend appropriate solutions.

Perform basic chemical, biochemical, biological, microbiological, and physical analyses of various matrices including potable water and wastewater. #12..
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CITY OF MODESTO
Laboratory Quality Control Analyst

Page 4 ends

Make accurate chemical, arithmetic, and statistical computations.

Understand, interpret, explain, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.

Establish and maintain effective working relationships with those contacted in the course of work.

Communicate clearly and concisely, both orally and in writing.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience:

Three years of increasingly responsible experience performing water and/or wastewater analysis. Quality control experience is desirable.

Training:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in chemistry, biochemistry, biology, or a related field.

License or Certificate:

Possession of, or ability to obtain, a valid California Class C driver’s license upon appointment.

Possession of a Grade II Laboratory Analyst certification issued by the California Water Environment Association.

The ability to obtain a Grade III Laboratory Analyst certification issued by the #12..
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CITY OF MODESTO
Laboratory Quality Control Analyst

Page 5 ends

California Water Environment Association within twenty-four (24) months of appointment.

Failure to obtain any of the required licenses/certificates within the prescribed time may result in release from probation or termination.

PHYSICAL AND MENTAL REQUIREMENTS
Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending, kneeling, or squatting. Lifting: frequently up to 25 pounds; occasionally up to 50 pounds. Vision: constant use of overall vision; frequent reading and close-up work, color, and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

Environmental: frequent exposure to noise and potential exposure to various laboratory equipment and instrumentation (furnaces, ovens, autoclave, etc.) and chemicals.

WORKING CONDITIONS
Work is performed primarily in an indoor laboratory environment, but duties are frequently performed in an outdoor environment with some exposure to year-round weather conditions. Duties may be subject to indoor laboratory equipment or field noise. Duties involve exposure to potentially hazardous chemicals and water and wastewater. Work frequently involves offsite and/or remote locations. Positions may require occasional overtime and weekend work and travel is rare.

Class Spec History
Adopted 11/24
Revised
BU Gen NS
#12..
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CITY OF MODESTO

CLASS RANGE TABLE

REPRESENTED MANAGEMENT AND CONFIDENTIAL NON-SWORN

CLASSES
Effective November 12, 2024

RANGE TITLE

411 Administrative Office Assistant II (Confidential)
412 Account Clerk I (Confidential)
415 Administrative Office Assistant III (Confidential)
Human Resources Assistant
ICMA Management Fellow
416 Account Clerk II (Confidential)
417 Parking Enforcement Officer
419 Police Support Specialist II (Confidential)
Senior Administrative Office Assistant (Confidential)
Senior Human Resources Assistant
420 Workers’ Compensation Claims Assistant
421 Legal Secretary I
422 Account Technician I (Confidential)
Deputy City Clerk
Homeless Management Information System (HMIS) Technician 423 Administrative Services Technician I (Confidential) Custodian Supervisor
Executive Assistant
Human Resources Technician I
Workers’ Compensation Claims Examiner I
424 Buyer
425 Systems Technician I
#12..
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City of Modesto
Class Range Table – Management and Confidential Non-Sworn Classes
Page -2 effective November 12, 2024

RANGE TITLE
426 Account Technician II (Confidential)
Employee Benefits Coordinator
Homeless Management Information System (HMIS) Program
Coordinator
Legal Secretary II
427 Administrative Services Technician II (Confidential) Human Resources Technician II
Office Supervisor Confidential
Safety Specialist
428 Police Technician Supervisor
Public Safety Outreach Supervisor
Senior Legal Secretary
Workers’ Compensation Claims Examiner II
429 Financial Analyst I
Risk Analyst I
Systems Technician II
Utility Dispatch Supervisor
430 Administrative Analyst I
Central Stores Supervisor
Senior Buyer
Senior Legal Secretary
Senior Systems Technician
Technology Solutions Analyst I
431 Animal Control Supervisor
Assistant City Clerk
Assistant Planner
Human Resources Analyst I
Police Range and Training Center Coordinator
432 Senior Workers' Compensation Claims Examiner
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City of Modesto
Class Range Table – Management and Confidential Non-Sworn Classes
Page -3 effective November 12, 2024

RANGE TITLE
433 Events Coordinator
Financial Analyst II
Junior Landscape Designer
Neighborhood Preservation Supervisor
Parking Adjudication Program Coordinator
Parking Services Supervisor
Risk Analyst II
Senior Systems Technician
Software Analyst I
Systems Engineer I
Water Resources Analyst
434 Administrative Analyst II
Junior Engineer
Police Civilian Supervisor
Police Hiring Supervisor
Recreation Supervisor
Technology Solutions Analyst II
435 Assistant Surveyor
Assistant Transportation Planner
Compost Facility Supervisor
Human Resources Analyst II
Recycling Program Coordinator
Solid Waste Enforcement Supervisor
436 Associate Planner
Housing Rehabilitation Supervisor
Laboratory Quality Control Analyst
Operations Supervisor
Public Safety Information Coordinator
#12..
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City of Modesto
Class Range Table – Management and Confidential Non-Sworn Classes
Page -4 effective November 12, 2024

RANGE TITLE
437 Assistant Landscape Designer
Customer Services Supervisor
Emergency Medical Services Coordinator - RN
Financial Analyst III
Senior Events Coordinator
Software Analyst II
Systems Engineer II
Transit Analyst
Weed and Seed Program Coordinator
438 Assistant Engineer
Business Analyst
Cultural Services Program Manager
Management Analyst
Senior Crime and Intelligence Analyst
439 Associate Transportation Planner
Organizational Development Coordinator
Plant Maintenance Supervisor
Risk and Loss Control Coordinator
Senior Community Development Program Specialist
Senior Human Resources Analyst
440 Economic Development Marketing Specialist
Environmental Services Supervisor
Integrated Waste Specialist
Revenue Collections and Compliance Supervisor
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City of Modesto
Class Range Table – Management and Confidential Non-Sworn Classes
Page -5 effective November 12, 2024

RANGE TITLE
441 Associate Landscape Architect/Associate Architect
Auditor I
Housing and Urban Development Supervisor
Infrastructure Financing Program Supervisor
Public Safety Business Services Analyst
Senior Financial Analyst
Senior Planner
Senior Software Analyst
Senior Systems Engineer
Utilities Plant Operations Supervisor
Utilities Services Supervisor
442 Administrative Services Officer
Associate Land Surveyor
Associate Engineer
Auditor II
Electrical Supervisor
EMS Quality Improvement Coordinator
Laboratory Supervisor
Police Civilian Manager
Safety Officer
Senior Business Analyst
443 Centre Plaza Manager
Construction Inspection Supervisor
Customer Services Manager
Senior Transportation Planner
444 Environmental Regulatory Compliance Superintendent
Plant Maintenance Superintendent
Purchasing Manager
Recreation Program Manager
Revenue Collections and Compliance Manager
Wastewater Collections Systems Superintendent
Water Superintendent
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City of Modesto
Class Range Table – Management and Confidential Non-Sworn Classes
Page -6 effective November 12, 2024

RANGE TITLE
445 Senior Landscape Architect/Senior Architect
Building Inspection Supervisor
Building Safety Program Coordinator
Community and Media Relations Officer
Information Technology Security Officer
Principal Database Administrator
Principal Systems Engineer
Public Safety Communications Manager
446 Airport Manager
Deputy Fire Marshall
Environmental Regulatory Compliance Manager
Facilities Manager
Water Quality Control Superintendent – Chief Plant Operator 447 Accounting Manager
Budget Manager
Senior Land Surveyor
448 Associate Civil/Traffic Engineer
Forestry Manager
Recreation and Neighborhoods Services Manager
Transit Manager
449 Fleet Manager
Integrated Waste Program Manager
Principal Planner
Streets Manager
450 Assistant Chief Building Official
Business Center Manager
Wastewater Collections Systems Manager
Water Quality Control Plant Manager
452 Operations Manager
Parks Planning and Development Manager
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City of Modesto
Class Range Table – Management and Confidential Non-Sworn Classes
Page -7 effective November 12, 2024

RANGE TITLE
453 Information Technology Manager
Parks Recreation & Neighborhoods Operations Manager
Planning Manager
Senior Public Works Manager
Wastewater Division Manager
Water Division Manager
454 Economic Development Manager
455 Community Development Manager
456 Chief Building Official
Senior Civil/Traffic Engineer
458 Traffic Engineer
460 Assistant City Engineer
461 Engineering Division Manager
462 City Engineer
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

November 12, 2024
Date: October 22, 2024
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Christina Alger, Director of Human Resources
SUBJECT: Fourth Amendment to Professional Services for Pre-Employment Background Checks
CONTACT: Dawn Kelley, Human Resources Manager
[email protected], 209-577-5490
DESCRIPTION:

Consider approving a Fourth Amendment to the Agreement with Employee Relations, Glendale, CA to conduct Pre-Employment Background Checks for a revised Agreement total amount not to exceed $100,000. (Funding Source: Various Funds)
STRATEGIC PLAN ELEMENT:

This item supports the 2020-2025 Strategic Plan’s Service and Delivery Goals & Strategies - Building a High-Performing Organization by Attracting and Retaining High Performance Employees.

BACKGROUND:

Local governments across the state, including City of Modesto, utilize professional third-party background check companies to perform their pre-employment background checks. It is one way the City can build a high-performance organization that attracts and retains high performance employees. By completing pre-employment background checks, the City is able to confirm candidates are qualified and their education and experience are verified. The Human Resources Department has utilized Employee Relations, Inc. since January 31, 2020. They can professionally and legally conduct time consuming and difficult background checks. Using a thirdparty provider assists the City in maintaining a compliant background screening program and mitigates potential legal risks.

DISCUSSION:

The Human Resources Department executed the first amendment, under City Manager authority, with Employee Relations on March 4, 2022, to increase funds from $24,000 to $45,000. The second amendment, under City Manager authority, was executed on May 30, 2023, to increase funds from $45,000 to $49,900. The third amendment, under City Council authority executed on September 12, 2023, Resolution 2023-406, increased funds from $49,900 to $64,900 and was based on recent yearly averages which should have been sufficient to complete the need; #13..
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City Council Agenda Report, November 12, 2024
Fourth Amendment to Professional Services for Pre-Employment Background Checks

Page 2 of 3 ends

however, with the recent influx of new hires, and dramatic increases in costs of some backgrounds conducted, it was not. This fourth amendment is requesting an increase of $35,100 in funds not to exceed $100,000 and is necessary to cover the remaining term. The Human Resources Department has completed the Request for Proposal (RFP) process and plans to award and issue a new Agreement, pending Council approval, prior to January 2025. This increase in funding will provide sufficient funds to continue conducting pre-employment background checks during the period of contract review, approval, award, and execution.

Using a dedicated professional services third-party background company has proven successful for the City and it is critical the City continues to retain Employee Relations, Inc. to conduct preemployment background checks for current needs. Staff recommends a fourth amendment for the Professional Services Agreements with Employee Relations, Inc., Glendale, CA in the amount of $35,100.

Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204 “Where the Purchasing Manager, in his or her discretion, determines that the term of an existing agreement should be extended for a period of no greater than one (1) year to allow the City to complete a formal bidding process for a long-term agreement or to avoid disruption to City projects or services. Failure to increase funds will result in no new hires being processed until the new contract is awarded.

FISCAL IMPACT:

The total cost for this agreement will not exceed $100,000 for all services for the remaining term of the agreement. Funding will be absorbed through vacancy savings from the given position within the applicable departments’ existing budget. Funds affected will be determined by the hiring needs over the term.

The table below outlines the history of amendments since the original agreement was awarded in 2020.

Employee Relations
Original Agreement
First
Amendment
3/2022
Second
Amendment
6/2023
Third
Amendment
9/2023
Proposed
Fourth
Amendment
$24,000 $21,000 $4,900 $15,000 $35,100
$45,000 $49,900 $64,900 $100,000
COMMITTEE RECOMMENDATION:

This item was presented to the Finance Committee on October 21, 2024, and the Committee recommended forwarding the item to Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Fourth Amendment to the Agreement with Employee Relations, Glendale, CA for conducting pre-employment background checks to increase amount by $35,100 from $64,900 to a new total amount not to exceed $100,000 and authorizing the City Manager, or his designee, to execute the Amendment.
#13..
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City Council Agenda Report, November 12, 2024
Fourth Amendment to Professional Services for Pre-Employment Background Checks

Page 3 of 3 ends

Christina Alger, Director of Human Resources
Joseph P. Lopez, City Manager
Attachments:

1. Resolution for Fourth Amendment for Employee Relations Agreement

2. Fourth Amendment for Employee Relations Agreement

3. Exhibits A and B

4. Employee Relations Professional Services Agreement - Fully Executed

5. First Amendment for Employee Relations Agreement - Fully Executed

6. Second First Amendment for Employee Relations Agreement - Fully Executed

7. Third Amendment for Employee Relations Agreement - Fully Executed #13..
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09/24/2024/HR/CAlger/Item XXX 1 2024-XXX

MODESTO CITY COUNCIL
RESOLUTION NO. 2024-XXX

RESOLUTION APPROVING THE FOURTH AMENDMENT TO THE

AGREEMENT WITH EMPLOYEE RELATIONS, GLENDALE, CA FOR

CONDUCTING PRE-EMPLOYMENT BACKGROUND CHECKS TO
INCREASE AMOUNT BY $35,100 FROM $64,900 TO A NEW TOTAL AMOUNT NOT TO EXCEED $100,000 AND AUTHORIZING THE CITY MANAGER, OR

HIS DESIGNEE, TO EXECUTE THE AMENDMENT
WHEREAS, the Human Resources Department has utilized Employee Relations, Inc., Glendale, CA to conduct pre-employment background checks since January 31, 2020; and
WHEREAS, the Human Resources Department executed the first amendment, under City Manager authority, with Employee Relations on March 4, 2022, to increase funds from $24,000 to $45,000; and
WHEREAS, the second amendment, under City Manager authority was executed on May 30, 2023, to increase funds from $45,000 to $49,900; and WHEREAS, the third amendment, under City Council authority was executed on September 12, 2023, Resolution 2023-406, increased funds from $49,900 to $64,900 which was based on recent yearly averages which should have been sufficient to complete the need, however, with the recent influx of new hires, and dramatic increases in costs of some background checks conducted, it was not; and WHEREAS, the Human Resources Department has completed the new informal bid process and expects to award a new Pre-employment Background Check Professional Services Agreement, with Council approval, prior to January 2025; and WHEREAS, failure to increase funds will result in no new hires being processed until the new Agreement is awarded; and
#13..
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09/24/2024/HR/CAlger/Item XXX 2 2024-XXX
WHEREAS, Staff recommends a fourth Amendment to the Professional Services Agreement with Employee Relations, Inc., Glendale, CA in the amount of $100,000.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves a Fourth Amendment to the Professional Service Agreement with Employee Relations, Inc, Glendale, CA for conducting Pre-Employment Background Checks to increase the agreement not to exceed amount by $35,100 from $64,900 to a new total amount of $100,000.

BE IT FURTHER RESOLVED that the City Manager, or his designee, are hereby authorized to execute the Amendment, in a form approved by the City Attorney.

The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 12th day of November, 2024, by Councilmember XXX, who moved its adoption, which motion being duly seconded by Councilmember XXX, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: XXX
NOES: Councilmembers: XXX
ABSENT: Councilmembers: XXX
ATTEST: _____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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1 FOURTH AMENDMENT TO AGREEMENT

FOR PRE-EMPLOYMENT BACKGROUND CHECKS WITH EMPLOYEE
RELATION, INC.

This Fourth Amendment is made to the Agreement entered between the CITY OF MODESTO, a municipal corporation of the State of California hereinafter referred to as “CITY” and EMPLOYEE RELATIONS, INC., a California corporation hereinafter referred to as “CONSULTANT” entered into by the parties on ______ day of ______, 2024, (the “Agreement”), hereinafter referred to as “Original Agreement.”

RECITALS
This Fourth Amendment to Agreement for Pre-Employment Background Checks is made with regard to the following recitals:

WHEREAS, CITY and CONSULTANT entered into an agreement on the 31st day of January 2020, for Pre-Employment Background Checks, (“the Original Agreement”), and WHEREAS, CITY and CONSULTANT entered into a First Amendment to the Original Agreement on the 4th day of March 2022, to increase the previously approved amount from $24,000 to $45,000, and
WHEREAS, CITY and CONSULTANT entered into a Second Amendment to the Original Agreement on the 30th day of May 2023, to increase the previously approved amount from $45,000 to $49,900, and
WHEREAS, CITY and CONSULTANT entered into a Third Amendment to the Original Agreement on the 12th day of September 2023, to increase the previously approved amount from $49,900 to $64,900 and extend the Agreement through January 31, 2024. #13..
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2 NOW, THEREFORE, in consideration of this Fourth Amendment, and the mutual promises, covenants, and stipulations contained in the Original Agreement for Pre-Employment Background Checks and this Fourth Amendment, the parties agree as follows:

1. Section 3, “COMPENSATION”, of the Original Agreement is deleted and replaced in its entirety as follows:
“Consultant agrees to accept a sum not to exceed ONE HUNDRED THOUSAND DOLLARS ($100,000) as full remuneration for performing all services called for in Exhibit “A” by Consultant of all its services under this Agreement.

The Compensation shall be paid pursuant to Exhibit “B” fee schedule, not to exceed ONE HUNDRED THOUSAND DOLLARS ($100,000).”

2. Except as modified and amended by this Fourth Amendment, all other provisions of the Original Agreement, shall remain unchanged and in full force and effect. #13..
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3 IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this Fourth Amendment to the Original Agreement for Consultant Services by its City Manager and attestation by its City Clerk under the authority of Resolution No. 2024-_____ on the __________ day of ________________, 2024, and CONSULTANT has caused this Fourth Amendment to be duly executed as of the Effective Date. #13..
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AGREEMENT TRANSMITTAL SHEET
Subject of Agreement:

Vendor Name: Division:

Contact Person: Extension:

Attorney Reviewer Name:

The attached agreement is the final agreement approved by Council on and pulled from Unity for routing via DocuSign.

The attached agreement is the final version approved through the under $50,000 Unity Workflow review and pulled from Unity for routing via DocuSign.

PINS Approval Business License
Council Agenda Report 700 Form (for Consultants)
Signed or Unsigned Resolution W-9
Council Meeting Minutes (Only if unsigned
Resolution is provided)
DocuSign Envelope ID: C52FEA94-73E1-44D0-B337-478D4321D517 Alex Mog
75408
HR
Professional Services for Pre-employment Background Checks X
Enter Council Date
Krisha Lay
X
Employee Relations, Inc.

X
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1 FIRST AMENDMENT TO AGREEMENT
FOR EMPLOYEE RELATION, INC.

This First Amendment (“Amendment”) is made to the Agreement entered into between the CITY OF MODESTO, a municipal corporation of the State of California (hereinafter the “City”) and Employee Relations, Inc., a California corporation (hereinafter “Contractor”) entered into by the parties on this 2nd day of May, 2022, (the “Agreement”), hereinafter referred to as “Original Agreement.”

RECITALS
This First Amendment to Agreement for Consultant Services is made with regard to the following recitals:

1. City and Contractor entered into an Agreement on the 31st day of January, 2020, to utilize Employee Relations, Inc. as the provider of choice for preemployment background checks.

2. City and Contractor desire to amend the Agreement for the remaining term of the contract, through January 31, 2024.

3. City and Contractor desire to amend the provisions of the Agreement to increase the estimated annual amount paid for services furnished by the Contractor, as defined in the Agreement.

4. All other provisions of the Agreement shall remain in effect.

NOW, THEREFORE, in consideration of this First Amendment, and the mutual promises, covenants, and stipulations contained in the Original Agreement for Consultant Services and this Amendment to Agreement, the parties agree as follows:

1. Pursuant to Section 3, “COMPENSATION,” is hereby amended to read as follows:

DocuSign Envelope ID: C52FEA94-73E1-44D0-B337-478D4321D517 #13..
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2 Consultant agrees to accept a sum not to exceed FORTY FIVE THOUSAND DOLLARS ($45,000.00) as full remuneration for performing all services called for in Exhibit “A” by Consultant of all its services under this Agreement.

The Compensation shall be paid pursuant to Exhibit “B” fee schedule, not to exceed FORTY FIVE THOUSAND DOLLARS ($45,000.00).

2. The parties to this contract further understand and agree that except as modified by this First Amendment to the Agreement, all other provisions of the Agreement between the parties dated January 31, 2020, shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City of Modesto, a municipal corporation, has authorized the execution of this Amendment to Agreement for Consultant Services in duplicate by its City Manager and attestation by its City Clerk on the 2nd day of May, 2022, and CONTRACTOR has caused this Agreement to be duly executed in duplicate as of the Effective Date.

DocuSign Envelope ID: C52FEA94-73E1-44D0-B337-478D4321D517 #13..
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CITY OF MODESTO,
a municipal corporation
BY: ____________________________
JOSEPH P. LOPEZ, City Manager
ATTEST:
(Seal)
BY: ____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
________________________________
BY: ____________________________
By _____________________________
Name Title
BY: ____________________________
By _____________________________
Name Title
APPROVED AS TO FORM:

BY: ____________________________
JOSE M. SANCHEZ, City Attorney
APPROVED AS TO FORM:

BY: ____________________________
JOE F. RODRIGUEZ, Risk Manager
Federal ID # ___________
DocuSign Envelope ID: C52FEA94-73E1-44D0-B337-478D4321D517 Employee Relations,
INC.

Stuart Barlow CEO
95-4545991
Sylvia
Danyluk
Secretary
6/2/2022
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DocuSign Envelope ID: C52FEA94-73E1-44D0-B337-478D4321D517 #13..
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THIS LICENSE SHALL NOT ENTITLE LICENSEE TO OPERATE THIS BUSINESS

WITHOUT COMPLYING WITH ALL REQUIREMENTS OF THE MODESTO MUNICIPAL CODE AND ALL STATE, FEDERAL, LOCAL AND ANY OTHER APPLICABLE LAWS.

IT HAS BEEN ISSUED WITHOUT VERIFICATION THAT THE LICENSEE IS SUBJECT TO OR EXEMPT FROM LICENSING BY THE STATE OF CALIFORNIA.

City of Modesto
P.O Box 3442
Modesto, CA 95353
Business License Certificate

DIRECTOR OF FINANCE
DeAnna Christensen

THIS LICENSE IS EVIDENCE THAT THE FEES REQUIRED UNDER TITLE VI OF

THE MUNICIPAL CODE HAVE BEEN PAID TO THE CITY OF MODESTO FOR THE

CONDUCT AND OPERATION OF THE BUSINESS AT THE PREMISES, AND BY THE PERSON OR FIRM INDICATED BELOW.
* MUST BE DISPLAYED IN PUBLIC VIEW

INFORMATIONAL

NON-TRANSFERABLE - VOID IF ALTERED
Account Number 1300933 Expiration Date 12/31/2022

SYLVIA DANYLUK
EMPLOYEE RELATIONS, INC.
450 N BRAND BLVD # 600
GLENDALE, CA 91203-2345
Business Type
Business Location
Owner(s)
* NOT AN ENDORSEMENT BY THE CITY
MISC. SERVICES
EMPLOYEE RELATIONS, INC.
* VOID IF TAX PAYMENTS NOT KEPT CURRENT
Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ DocuSign Envelope ID: C52FEA94-73E1-44D0-B337-478D4321D517 #13..
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AGREEMENT TRANSMITTAL SHEET
Subject of Agreement:

Vendor Name: Division:

Contact Person: Extension:

Attorney Reviewer Name:

The attached agreement is the final agreement approved by Council on and pulled from Unity for routing via DocuSign.

The attached agreement is the final version approved through the under $50,000 Unity Workflow review and pulled from Unity for routing via DocuSign.

PINS Approval Business License
Council Agenda Report 700 Form (for Consultants)
Signed or Unsigned Resolution W-9
Council Meeting Minutes (Only if unsigned
Resolution is provided)

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1 THIRD AMENDMENT TO AGREEMENT

FOR PRE-EMPLOYMENT BACKGROUND CHECKS WITH
EMPLOYEE RELATION, INC.

This Third Amendment to the Agreement for Pre-Employment Background Checks (the “Third Amendment”) is entered into between the CITY OF MODESTO, a municipal corporation of the State of California hereinafter referred to as “City” and Employee Relations, Inc., a California corporation hereinafter referred to as “Consultant” entered into by the parties on this _____ day of ______________, 2023.

RECITALS
This Third Amendment is made with regard to the following recitals:

WHEREAS, City and Consultant entered into an Agreement for Pre-Employment Background Checks dated January 31, 2020 (the “Original Agreement”), and WHEREAS, City and Consultant entered into a first amendment to the Original Agreement dated March 4, 2022, in order to increase the previously approved amount from $24,000 to $45,000; and
WHEREAS, City and Consultant entered into a second amendment to the Original Agreement dated May 30, 2023, in order to increase the previously approved amount from $45,000 to $49,900; and
WHEREAS, City and Consultant desire to amend the Original Agreement for the remaining term of the contract, through January 31, 2024, and WHEREAS, City and Consultant desire to amend the Original Agreement by increasing the previously approved not to exceed amount from $49,900 to $64,900.

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2 NOW, THEREFORE, in consideration of this Third Amendment, and the mutual promises, covenants, and stipulations contained in the Original Agreement and this Third Amendment, the parties agree as follows:

1. Section 3, “COMPENSATION,” of the Original Agreement is deleted and replaced in its entirety as follows:
“Consultant agrees to accept a sum not to exceed SIXTY-FOUR THOUSAND NINE HUNDRED DOLLARS ($64,900.00) as full remuneration for performing all services called for in Exhibit “A” by Consultant of all its services under this Agreement.

The Compensation shall be paid pursuant to Exhibit “B” fee schedule, not to exceed SIXTY-FOUR THOUSAND NINE HUNDRED DOLLARS ($64,900.00).”

2. The parties to this contract further understand and agree that except as modified by this Third Amendment, all other provisions of the Original Agreement, shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City of Modesto, a municipal corporation, has authorized the execution of this Third Amendment by its City Manager and attestation by its City Clerk on _____________, by Resolution No. ________, and Employee Relations Inc. has caused this Third Amendment to be duly executed in duplicate as of the Effective Date.

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CITY OF MODESTO,
a municipal corporation
BY: ____________________________
JOSEPH P. LOPEZ, City Manager
ATTEST:
(Seal)
BY: ____________________________

BY: ____________________________
JOSE M. SANCHEZ, City Attorney
APPROVED AS TO FORM:

BY: ____________________________
CHRISTINA ALGER, Director of
Human Resources
Federal ID # ___________

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CITY OF MODESTO

COMMITTEE AGENDA REPORT
DATE OF MEETING:

August 21, 2023

Date: July 31, 2023
TO: Finance Committee
David Wright, Chair
Rosa Escutia-Braaton, Vice Chair
Nick Bavaro, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: Christina Alger, Director of Human Resources
SUBJECT: Third Amendment to Professional Services for Pre-employment Background Checks
CONTACT: Christina Alger, Director of Human Resources
[email protected], 209-571-5126

DESCRIPTION:

Consider a Third Amendment to the Agreement with Employee Relations, Glendale, CA to conduct Pre-Employment Background Checks for a revised Agreement total amount not to exceed $64,900 and forwarding to Council for approval. (Funding Source: Various Funds) STRATEGIC PLAN ELEMENT:

This item supports the 2020-2025 Strategic Plan’s Service and Delivery Goals & Strategies - Building a High-Performing Organization by Attracting and Retaining High Performance Employees.

BACKGROUND:

Local governments across the state including the City of Modesto, utilize professional services, typically a third-party background check company to perform their pre-employment background checks. It is definitely one of the ways the City continues to ensure to build a high performance organization that attracts and retains high performance employees. By completing these preemployment background checks the City is able to confirm that candidates are qualified and that their education and experience are verified. While the City’s Human Resources Department is able to keep up with most hiring needs, it is necessary to continue to retain the services of professionals to complete the background checks. The Human Resources Department has utilized Employee Relations, Inc. since contracting with them on January 31, 2020. They have the skills and ability needed to conduct and execute, time consuming and difficult background checks. Using professional services for pre-employment background checks as an industry standard enables the City to stay competitive in today’s labor market.

#13..
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Finance Committee, August 21, 2023
Third Amendment to Professional Services for Pre-employment Background Checks

Page 2 of 3 ends

DISCUSSION:

The Human Resources Department executed the first amendment with Employee Relations which was executed on March 4,2022, to increase funds from $24,000 to $45,000. The second amendment was executed on May 30, 2023, to increase funds from $45,000 to $49,900. The second amendment was inaccurately labeled as the first amendment and should have been labeled as the second amendment. Based on recent yearly averages paid out that should have been sufficient funds to last through the remainder of the contract; however, with the recent escalation of new hires, an additional increase of $15,000 in funds not to exceed $64,900 is necessary to cover the remaining term of the contract. The Human Resources Department plans to start the RFP process prior to the contract period with Employee Relations, Inc., which expires January 31, 2024. The increase will provide enough funds to cover the time period for the Request for Proposals (RFP) process to be executed.

Using a dedicated professional services company has proven successful for the City. Therefore, it is critical the City continues to retain Employee Relations, Inc. to conduct pre-employment background checks for current needs. Staff recommends a third amendment for the Professional Services Agreements with Employee Relations, Inc., Glendale, CA in the amount of $64,900.

Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $50,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204(d) “Where the Purchasing Manager, in his or her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in procurement for the City at the lowest possible cost commensurate with the desired quality.” Under this exception, City staff did obtain informal bids to obtain the lowest cost. In addition, Modesto Municipal Code Section 8-3.204(c) provides that compliance with the formal bid procedures contained in Section 8-3.203 is not required when calling for bids on a competitive basis is undesirable due to exigent circumstances.

FISCAL IMPACT:

The total cost for this agreement will not exceed $64,900 for all services for the full remaining term of the agreement. Funding for any hiring services will be absorbed within vacancy savings from the given position within the applicable departments’ existing budget. Funds affected will be determined by the hiring needs over the term.

RECOMMENDED COMMITTEE ACTION:

Staff Recommendations:

Motion recommending a Third Amendment to the Agreement with Employee Relations, Glendale, CA for conducting Pre-Employment Background Checks to increase the not to exceed amount by $15,000 from $49,900 to a new total amount of $64,900 and forwarding to Council for approval.

Christina Alger, Director of Human Resources

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Finance Committee, August 21, 2023
Third Amendment to Professional Services for Pre-employment Background Checks

Page 3 of 3 ends

Joseph P. Lopez, City Manager
Attachments:

1. Employee Relations Agreement

2. First Amendment for Employee Relations Agreement

3. Second First Amendment for Employee Relations Agreement

4. Third Amendment for Employee Relations Agreement

5. Exhibit A and B

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09/12/2023/HR/Calger/Item 14 1 2023-406

MODESTO CITY COUNCIL
RESOLUTION NO. 2023-406

RESOLUTION APPROVING A THIRD AMENDMENT TO THE AGREEMENT WITH EMPLOYEE RELATIONS, GLENDALE, CA FOR CONDUCTING PREEMPLOYMENT BACKGROUND CHECKS TO INCREASE AMOUNT BY $15,000 FROM $49,900 TO A NEW TOTAL AMOUNT NOT TO EXCEED $64,900

AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO

EXECUTE THE AGREEMENT
WHEREAS, the Human Resources Department has utilized Employee Relations, Inc. since contracting with them on January 31, 2020; and WHEREAS, a first amendment with Employee Relations was executed on March 4, 2022, to increase funds from $24,000 to $45,000; and WHEREAS, a second amendment was executed on May 30, 2023 to increase funds from $45,000 to $49,900; and
WHEREAS, hiring has increased substantially, requiring a higher fund amount while a new informal bid process is conducted; and
WHEREAS, Staff recommends a third amendment for the Professional Services Agreements with Employee Relations, Inc., Glendale, CA in the amount of $64,900; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves a Third Amendment to the Agreement with Employee Relations, Glendale, CA for conducting Pre-Employment Background Checks to increase the not to exceed amount by $15,000 from $49,900 to a new total amount of $64,900.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute the agreement, in a form approved by the City Attorney.

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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

November 12, 2024
Date: October 21, 2024
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Jeremy Rogers, Director of Parks, Recreation and Neighborhoods SUBJECT: Award Construction Contract for Downey Shade Structure and Parking Lot Replacement Project
CONTACT: Ken Peterson, Acting Parks Planning and Development Manager [email protected], 209-571-5573
DESCRIPTION:

Consider approving the Plans and Specifications for Downey Shade Structure and Parking Lot Replacement Project, accepting the Bid and Awarding a Construction Contract to Westside Landscape & Concrete, Inc. of Newman, CA., in the amount of $572,393, plus $45,791 for contingency (if needed), for a total payment amount not to exceed $618,184. (Funding Source:

Various Funds)
STRATEGIC PLAN ELEMENT:

This item is consistent with the following 2020-2025 Strategic Plan Area of Focus: Quality of Life and Governance and Service Delivery.

BACKGROUND:

Proposition 68 (2018 Bond Act) originated as Senate Bill 5, also known as The California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018, was passed by the voters in June of 2018. Proposition 68 authorized $4 billion in general obligation bonds for state and local parks, environmental protection and restoration projects, water infrastructure projects, and flood protection projects. The funding generated by the bonds was distributed to various state agencies to use or to administer grants to local agencies.

One such program is the Per Capita Program administered by California State Parks. Per Capita Program funds in the amount of $185 Million were made available on a noncompetitive basis for local park rehabilitation, creation, and improvement grants to local governments. Grant recipients were encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors.

On June 8, 2020, the City of Modesto received notification from California State Parks that the City’s per capita share of the available funding in the program was $177,952. On October 13, 2020, by Resolution 2020-425, Council accepted a California State Parks grant award under the #14..
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City Council, November 12, 2024
Award Construction Contract for Downey Shade Structure and Parking Lot Replacement Project

Page 2 of 4 ends

Per Capita Program, in the amount of $177,952 and allocated $100,000 toward the replacement of the Downey Shade Structure in Capital Improvement Project (CIP) #100922.

DISCUSSION:

The project was advertised for bids on September 3, 2024. Bids were publicly opened on October 8, 2024, pursuant to City Charter Section 1307, and three bids were received. Westside Landscape & Concrete, Inc., of Newman, CA., was determined to be the responsible bidder with the lowest responsive bid. The bid tabulation is attached, and a summary of the bids is below:

The bid analysis is:

Number of bids received 3
Number of bids within 10% of engineer’s estimate 3
Number of bids above the engineer’s estimate 2
Number of bids below the engineer’s estimate 1
Percent low bid is below the engineer’s estimate -3.28% Westside Landscape & Concrete, Inc., of Newman, CA., was 3.28% below the engineer’s estimate. The next lowest bid was 3.37% above the engineer’s estimate. The highest bid was

3.94% above the engineer’s estimate. Bidder competition and participation was evident as the City received three bids.

Modesto Municipal Code Section 8-3.203 generally requires all purchases which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. The award of contract for the construction of the Downey Shade Structure and Parking Lot Replacement Project, to Westside Landscape & Concrete, Inc., of Newman, CA., conforms to the Modesto Municipal Code because the City complied with the formal bid procedures and Westside Landscape & Concrete, Inc., was the lowest responsive and responsible bidder.

The City’s “Change Order Approval Policy” enacted by Council Resolution No. 1994-443 on July 19, 1994, revised on July 9, 2019, by Council Resolution No. 2019-326, and revised a second time on September 12, 2023, by Council Resolution No. 2023-405, established a contract change order authority of 10% for construction contracts up to $10,000,000. Due to funding availability, staff is requesting the Engineering Services Director’s Authority to issue change orders of 8% ($45,791) of the construction contract amount.

While the contingency policy is utilized for each construction contract awarded by the City, it is not written into each contract, nor is it a guaranteed amount included in the final compensation to the contractor. Prior to bidding a project, staff works diligently to ensure that all projects and bid packages contain well-defined scopes of work and that all projects stay within budget.

By using funds from Per Capita Program administered by California State Parks for these improvements at Downey Park, the City will be required to maintain Downey Park as a park in perpetuity.

FISCAL IMPACT:

Funding for this project is budgeted in Capital Improvement Project (CIP) account #100922 (Downey Shade Structure). The project will require a budget adjustment reallocating the below listed American Rescue Plan Act (ARPA) to this project. #14..
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City Council, November 12, 2024
Award Construction Contract for Downey Shade Structure and Parking Lot Replacement Project

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ARPA Project
Reason for
Reallocation Amount
Deferred Maintenance at Park & Public
Facilities Timeline Constraints $ 233,036
Total Funding $ 233,036
Furthermore, the project will require an additional budget adjustment allocating of $141,802 of Parks and Air Quality Capital Facilities Fees (CFF) to fully fund the project. The project’s revenue and expense budget shall be as outlined below:

Funding Sources
Building Services Fund (Fund 5800) $ 200,000
Parks Fund (Fund: 3130) $ 50,000
Per Capita Grant Funding $ 100,000
ARPA Reallocation $ 233,036
Parks & Air Quality CFF $ 141,802
Project Funding Sources $ 724,838
Project Budget
Construction $ 572,393
Construction Contingency (8%) $ 45,791
Construction Administration – City Staff (8%) $ 45,791
Bid/Design Support During Construction $ 28,620
Engineering/Design/Admin (previously spent/committed) $ 32,243 Total Estimated Project Cost $ 724,838
COMMITTEE RECOMMENDATION:

On April 15, 2024, this project was one of several park construction projects presented to the Safety & Communities Committee for consideration to minimize the time between bidding and Council award. The Committee approved the item to be forwarded to Council for approval.

CEQA/NEPA REQUIREMENTS:

City staff prepared a Notice of Exemption No. EA/PR&N 2024-05 and the project is categorically exempt from CEQA due to the fact that it is a minor alteration to an existing facility involving a negligible expansion of use beyond the current use.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Plans and Specifications for Downey Shade Structure and Parking Lot Replacement Project, accepting the Bid and Awarding a Construction Contract to Westside Landscape & Concrete, Inc. of Newman, CA., in the amount of $572,393 authorizing $45,791 for contingency (if needed), for a total payment amount not to exceed $618,184, and authorizing the City Manager, or his designee, to execute the Agreement.

Resolution approving the City’s Pandemic Recovery Strategy, Modesto Forward, for the reallocation of American Rescue Plan Act Funds for the Downey Shade Structure and Parking Lot Replacement Project and authorizing the City Manager, or his designee, to carry out the necessary steps to implement the programs and funding allocation. #14..
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City Council, November 12, 2024
Award Construction Contract for Downey Shade Structure and Parking Lot Replacement Project

Page 4 of 4 ends

Modesto City CouncilNovember 12, 2024

Modesto City Council
November 12, 2024