CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2025
Date: April 1, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Jeremy Rogers, CPRE, Director of Parks, Recreation and Neighborhoods SUBJECT: Memorandum of Understanding with Unlimited Play to serve as the Fiscal Entity for The Awesome Spot Inclusive Playground at Beyer Community Park Project CONTACT: Diane Sheatsley, Administrative Analyst II, [email protected], 209-577-5418
DESCRIPTION:
Consider approving a Memorandum of Understanding with Unlimited Play, St. Peters, MO to serve as the Fiscal Entity related to the fund raising for the development, construction, and future maintenance of The Awesome Spot Inclusive Playground at Beyer Community Park. (Funding Source: CIP Project 100984, Awesome Spot Playground Project) STRATEGIC PLAN ELEMENT:
This item supports the City of Modesto’s 2020-2025 Strategic Plan to engage partners across the community to ensure the safety, resilience, and attractiveness of Modesto and to increase pride in Modesto’s diverse neighborhoods and business districts through beautification efforts and by investing in community assets and amenities.
BACKGROUND:
In 2015, The Awesome Spot Playground Project (TASP) was born through the efforts of a group of residents who approached the City staff regarding the development of an inclusive playground at Beyer Park. The project was initially driven by Shane’s Inspiration, a non-profit organization based in Southern California, which provides support to agencies and volunteer groups who desire to develop inclusive playgrounds. In 2016, by Resolution No. 2016-103, Council approved a Grant and License Agreement with Shane’s Inspiration for design services.
In 2017, by Resolution 2017-104, Council approved an agreement with Shane’s Inspiration to act as a temporary fiscal sponsor for the project.
In 2018, the agreement with Shane’s Inspiration concluded and by Resolution No. 2018-191, Council approved a Fiscal Sponsor Agreement with Valley Mountain Regional Center (VMRC).
VMRC served as the fiscal agent through 2024 and was instrumental in pursuing charitable donations for construction of the project and additional maintenance that will be required to sustain a playground of this nature. In late 2024, VMRC notified TASP and the City that it would be terminating its agreement and a new fiscal agent would need to be secured. #10..
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City Council, April 22, 2024
Memorandum of Understanding with Unlimited Play to serve as the Fiscal Entity for The Awesome Spot Inclusive Playground at Beyer Community Park Project
DISCUSSION:
The Awesome Spot Playground is intended to be a socially inclusive and sensory integrated play space designed specifically to break down barriers that keep children, siblings, adults and grandparents from participating in play with each other. Those typically left on the sidelines due to barriers include persons with disabilities, individuals on the autism spectrum and those with moderate to severe sensory processing disorders. To support the development of The Awesome Spot Playground, a conceptual design has been rendered, a sponsorship strategy and packet has been created, and a website is published to inform the public of ongoing efforts.
To date the community has raised $2.1 million from in-kind services, cash donations, and pledged in-kind future work. The City has committed $1.7 million to date. The construction is planned in two phases and needs $2.5 million to finish Phase 1 and $4 million to finish Phase 2.
Phase I construction of a new parking lot was completed and opened to the public. Work on the installation of concrete flatwork, wrought iron fencing, wrought iron gate, safari fencing, drinking fountain, and tables has just been funded and started.
With VMRC’s departure, Unlimited Play has agreed to partner with TASP and the City to build this Project. Unlimited Play is an award-winning non-profit organization that helps to plan, design, and build fully accessible playgrounds for children of all abilities nationwide. Unlimited Play are experts in playground fundraising with a successful history in mobilizing resources by exploring, identifying, and securing project funds in an area.
This Project contains five components: (1) fundraising events and activities; (2) grant and public funding procurement; (3) design permitting; (4) bidding and construction; and (5) ongoing maintenance of the facility. The main elements of the MOU are outlined below:
1. Unlimited Play will hold funds secured for the project (except grants and public funds procured by the City) in a separate bank account for the project.
2. Unlimited Play will receive all funds currently being held by Shanes’ Inspiration.
3. Unlimited Play will generously donate all administrative and overhead costs solely pertaining to the project.
4. Unlimited Play will ensure to document all donations, send donation acknowledgements to donors and will provide monthly reporting to the City and the TASP team of funds received, expenses paid and total funds retained.
5. Unlimited Play will indemnify and hold harmless the City, its officers, director, employees and agents.
6. CITY will provide land at Beyer Community Park for development of TASP.
7. CITY will dedicate a staff person as point of contact with Unlimited Play
8. CITY will front the cost of coordination, permitting and bidding any construction not conducted by Unlimited Play
9. CITY will indemnify and hold harmless the City, its officers, director, employees and agents.
10. CITY will be reimbursed for expenses as requested except that no City staff costs shall be reimbursed by Unlimited Play
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City Council, April 22, 2024
Memorandum of Understanding with Unlimited Play to serve as the Fiscal Entity for The Awesome Spot Inclusive Playground at Beyer Community Park Project
11. CITY will manage any grants obtained, donations provided to the City or public funds dedicated to the project.
FISCAL IMPACT:
Other than minimal staff time of approximately $5,000 to assist with fund development there is no fiscal impact as a result of this action. Any staff time will be covered by the Awesome Spot Playground Project budget (CIP Project 100984).
COMMITTEE RECOMMENDATION:
This item was not considered by a Council Committee.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving a Memorandum of Understanding with Unlimited Play, St. Peters, MO to serve as the Fiscal Entity related to the fund raising for the development, construction, and future maintenance of The Awesome Spot Inclusive Playground at Beyer Community Park Project, and authorizing the City Manager, or his designee, to execute the Memorandum of Understanding.
Approved by:
Jeremy Rogers, CPRE
Director of Parks, Recreation & Neighborhoods
Joseph P. Lopez, City Manager
Attachment:
1. Resolution
2. Memorandum of Understanding
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06/05/18/PRND/JRogers 1 2025-
MODESTO CITY COUNCIL
RESOLUTION NO 2025--
RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING WITH UNLIMITED PLAY, ST. PETERS, MO TO SERVE AS THE FISCAL ENTITY
RELATED TO THE FUND RAISING FOR THE DEVELOPMENT, CONSTRUCTION,
AND FUTURE MAINTENANCE OF THE AWESOME SPOT INCLUSIVE
PLAYGROUND AT BEYER COMMUNITY PARK PROJECT, AND AUTHORIZING
THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE THE MEMORANDUM OF
UNDERSTANDING
WHEREAS, it is the desire of the City to install an inclusive playground designed for citizens of all abilities to play side by side at Beyer Community Park, and WHEREAS, in 2015, a group of citizens organized a team for the purposes of playground design, community engagement, and fundraising for what is now known as “The Awesome Spot Playground” (TASP Project), and
WHEREAS, by Resolution No. 2016-103, Council approved a Grant and License Agreement with Shane’s Inspiration for design services for the Project; and WHEREAS, by Resolution No. 2017-104, Council approved an agreement with Shane’s Inspiration to act as a temporary sponsor for the TASP Project; and WHEREAS, by Resolution No. 2018-191, Council approved Valley Mountain Regional Center (VMRC) as the Fiscal Agent for the TASP Project; and WHEREAS, VMRC terminated its agreement in late 2024; and WHEREAS, The Awesome Spot Playground team desires to continue fund raising for the project, and
WHEREAS, Unlimited Play desires to serve as the Fiscal Entity for the TASP Project to continue fund raising for the development, construction, and future maintenance of the TASP. #10..
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06/05/18/PRND/JRogers 2 2025-
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves a Memorandum of Understanding with Unlimited Play to serve as the Fiscal Entity related to the fund raising for the development, construction and future maintenance of The Awesome Spot Playground a Beyer Community Park.
BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute the Agreement and any other supporting documents, in a form approved by the City Attorney.
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06/05/18/PRND/JRogers 3 2025-
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April 2025 by Councilmember ______who moved its adoption, which motion being duly seconded by Councilmember ______was upon roll call carried and the resolution adopted by the following vote:
AYES: Councilmembers:
NOES: Councilmembers
ABSENT: Councilmembers
ATTEST:
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
JOSE M. SANCHEZ, City Attorney
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1 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
MEMORANDUM OF UNDERSTANDING
BETWEEN
UNLIMITED PLAY
AND
CITY OF MODESTO
The Purpose of this Memorandum of Understanding (“MOU” or “Agreement”)), entered into on ___________________, 2025 (the “Effective Date”), is to clearly identify the roles, responsibilities and expectations between UNLIMITED PLAY, a 501c3 nonprofit corporation, and the CITY OF MODESTO (“CITY”), a California municipal corporation, for the collection and distribution of funds received by UNLIMITED PLAY from sponsorships and donations designated for The Awesome Spot Playground (TASP).
I. RECITALS
This MOU is made with regard to the following Recitals:
WHEREAS, the CITY owns and operates one parcel in the City of Modesto located at 3700 Beyer Park Drive (APN #052013023), which is an existing park named Beyer Community Park; and
WHEREAS, the CITY desires to improve the property with a replacement of the aged playground; and
WHEREAS, the CITY and the TASP Advisory Committee have identified the need for an all-inclusive play area in Modesto and have worked together to develop a plan for the installation of TASP playground at Beyer Community Park (“Project”); and
WHEREAS, the CITY and TASP Advisory Committee had engaged the assistance of Shane’s Inspiration to serve as the Fiscal Sponsor for the Project for a period of one year and whose responsibilities included holding and maintaining Project funds received from sponsors and donors in a designated bank account; and WHEREAS, the CITY and TASP Advisory Committee had engaged the assistance of Valley Mountain Regional Center (“VMRC) to succeed Shane’s Inspiration to serve as the Fiscal Sponsor for the remainder of the project; and WHEREAS, VMRC is unable to serve as the Fiscal Sponsor for the remainder of the project; and
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Memorandum of Understanding: Unlimited Play
WHEREAS, the CITY and TASP Advisory Committee has engaged the assistance of UNLIMITED PLAY to act as Fiscal Entity for the remainder of the Project; and
WHEREAS, the CITY, UNLIMITED PLAY, and the TASP Advisory Committee all desire to uphold section 14 of the Shane’s Inspiration Fiscal Sponsorship Agreement executed 4/10/17 stating that for their services Shane’s Inspiration will be duly acknowledged for their role in supporting the Project and has the right/authority to request a design review prior to TASP completion.
WHEREAS, funds, transferred, raised or retained by UNLIMITED PLAY are for cost of construction, equipment and maintenance of TASP, and will not supplant CITY administrative or staffing costs.
NOW THEREFORE, in consideration of this Memorandum of
Understanding, and the mutual promises, covenants and stipulations hereinafter contained, CITY and UNLIMITED PLAY agree as follows:
II. PURPOSE AND SCOPE
The Awesome Spot Playground is intended to be a socially inclusive and sensory integrated play space designed specifically to break down barriers that keep children, siblings, adults and grandparents from participating in play with each other. Those typically left on the sidelines due to barriers include persons with disabilities, individuals on the autism spectrum and those with moderate to severe sensory processing disorder. To support the development of The Awesome Spot Playground, a conceptual design has been rendered, a sponsorship strategy and packet has been created, and a website is published to inform the public of ongoing efforts.
UNLIMITED PLAY is partnering with the CITY to build this Project. This Project contains five components: (1) fundraising events and activities; (2) grant and public funding procurement; (3) design permitting; (4) bidding and construction; and (5) ongoing maintenance of the facility.
III. RESPONSIBILITIES AND EXPECTATIONS
For this Project, UNLIMITED PLAY serves as the Fiscal Entity. As the Fiscal Entity, UNLIMITED PLAY is responsible for the following:
1. Work closely with the TASP advisory committee in approval of distributions from TASP accounts held by UNLIMITED PLAY for procurement or payment of goods, services, materials and items related to development of TASP, and foreseeable repair and maintenance expenses.
2. The TASP advisory committee will consist of three (3) active and interested members from the community mutually agreed upon by both CITY and #10..
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Memorandum of Understanding: Unlimited Play
UNLIMITED PLAY. The advisory committee as of the Effective Date consists of Rachel Loredo, Kelly Gloria, and Chad Kennedy.
3. Ensure the program activities and finances of the Project are in compliance with federal regulations and give the CITY reasonable opportunity to ensure such activities and finances meet CITY requirements.
4. Confer with the TASP Advisory Committee and the CITY regarding plans, specifications, and estimates connected to TASP development and improvements.
5. Retain regular communications with the CITY related to the Project.
6. Receive all funds formerly held by Shane’s Inspiration and VMRC in the account designated for TASP.
7. Receive and distribute future funds connected with Project. (excluding grants and public funds procured by the CITY)
8. Retain donations and any grant funding procured from private or public sources, for ongoing replacement of playground equipment due to vandalism and “wear and tear” or for other reasonable maintenance expenses past the point of Project completion until funds are exhausted.
9. Work with TASP Advisory Committee in assuring all required acknowledgments are made associated with donors’ tax-deductible contributions in accordance with federal and state law.
10.Maintain a current database of donations and pledges.
11.Maintain a functioning website and social media sites.
12.Remain active and in good standing with the (Filing State) and maintaining its IRS 501(c)(3) designation to carry on its business during the term of this Agreement.
13.UNLIMITED PLAY agrees to give CITY reasonable notice related to any fundraising activity related to the Project or creating and distributing to the public any promotional materials, and that it will give CITY a reasonable opportunity to confer with UNLIMITED PLAY regarding such proposed fundraising activities, if CITY so desires.
14.UNLIMITED PLAY will send all required acknowledgments to donors of taxdeductible contributions in accordance with federal and state law.
15.UNLIMITED PLAY will maintain Project funds in a separate bank account exclusively for Project funds. UNLIMITED PLAY will keep and maintain accurate, complete, and separate Project records in accordance with generally accepted accounting principles, showing all Project assets, liabilities, income, and #10..
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4 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
expenditures. Such Project records shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon written request of CITY.
16.Irrevocably and unconditionally indemnify and holds harmless CITY, its officers, officials, directors, employees, volunteers, and agents from and against all claims liabilities, losses and expenses (including reasonable attorney fees) directly or indirectly arising from or in connection with any act or omission of TASP/CITY, its officers, officials, directors, employees, volunteers, or agents that occurred, at least in part, before the Project’s completion and dedication to the CITY.
17.UNLIMITED PLAY will provide CITY and TASP Advisory Council, written monthly accounting disclosures (statements) related to TASP funds received, expenses paid from TASP funds received, and total TASP funds retained in separate bank account for TASP project.
18.For the performance of its services described herein, UNLIMITED PLAY is generously donating all administrative and overhead costs solely pertaining to the Project.
Under this Agreement, THE CITY agrees to:
1. Provide land at Beyer Community Park for development of TASP.
2. Dedicate a staff person as a point of contact for all correspondence with UNLIMITED PLAY.
3. Front the cost for, and provide and coordinate, permitting, bidding and construction of any activities not conducted by UNLIMITED PLAY.
4. Upon installation and completion of the Project, CITY will accept TASP as a CITY facility including all risks and insurances related to TASP design, construction, and maintenance so long as all the provisions of this MOU are followed.
5. Irrevocably and unconditionally indemnify and holds harmless UNLIMITED PLAY, its officers, directors, employees and agents from and against all claims liabilities, losses and expenses (including reasonable attorney fees) directly or indirectly arising from or in connection with any act or omission of CITY, its employees, officials, volunteers, or agents after the Project has been completed and dedicated to the CITY.
6. Comply with all appropriate local, state, or Federal laws and regulations regarding the use of funds provided for the Project..
7. Manage all grants and public funds procured by the CITY. #10..
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5 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
8. Not use any of the funds procured for this Project to support other projects or services outside of the scope of the Project as noted in conceptual plans found in the fundraiser magazine dated October 2017. (Attachment B)
9. Use only CITY provided funding to pay CITY staff for services during the course of the Project.
10.Upon acceptance of the completed Project, CITY will provide regular maintenance of the existing park and the newly installed TASP through its Park Operations Division of the Parks, Recreation and Neighborhoods Department.
11.Notify UNLIMITED PLAY of any equipment or replacement needs in the playground prior to performing work if the repair will be paid for with endowment funds raised and held by UNLIMITED PLAY for the Project.
IV. DISBURSEMENT OF PROJECT FUNDS
In order to receive Project funds from UNLIMITED PLAY for the construction or maintenance of TASP, the CITY must submit reasonably timely invoices for reimbursement of costs associated with the Project. The invoice should include a description of expenditures for the Project along with the cumulative costs for the Project to date. Within 30 business days, UNLIMITED PLAY will disburse the requested funds to the CITY. UNLIMITED PLAY shall not under any circumstances unreasonably withhold any disbursements to the CITY as requested through a complete invoice/fund request. The final invoice for all Project expenses should be submitted within 60 days after the notice of completion. In order to receive final payment, the CITY must submit a final Project report with the official notice of completion, itemizing the amount of funds used.
All invoices shall be forwarded by e-mail to Natalie Mackay: [email protected] or by regular mail to Unlimited Play, 5988 Mid Rivers Mall Drive, Suite 230,St Peters, Missouri 63304.
V. TIME PERIOD
This Memorandum of Understanding shall remain in place from (date of Council approval) through Project construction completion and until all funds raised for TASP through partnership with UNLIMITED PLAY are exhausted or the funds have been transferred to CITY’s Park Preservation and Maintenance account or another qualified non-profit, unless otherwise modified or terminated in writing. #10..
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6 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
VI. MODIFICATION AND TERMINATION
1. This Agreement may be terminated in whole or in part by either party without cause by giving (30) calendar days advance written notice of termination to the other party. Such notification shall state the effective date of termination or cancellation and include any final performance and/or payment invoicing. Effective notice given by UNLIMITED PLAY or the CITY shall be sent via certified or registered mail with return receipt requested.
2. Failure to honor any of the obligations stated above may also result in the termination of this Agreement.
3. Any and all amendments must be made in writing and must be agreed to and executed by the parties before becoming effective.
VII. VENUE AND GOVERNING LAW
This Memorandum of Understanding shall be governed by the laws of the State of California and venue shall be proper in the Superior Court of California, County of Stanislaus.
VIII. MISCELLANEOUS
1. UNLIMITED PLAY may not enter into any other agreement concerning the handling of donated funds for the Project without the written consent of the TASP Advisory Committee and CITY.
2. This Memorandum of Understanding contains the entire agreement of the parties relating to the Project, superseding any prior written or oral agreements between them on the same subject matter. Any change, modification, or waiver to this Memorandum of Understanding must be in writing and signed by both parties.
3. Neither party may assign any of its obligations or duties under this Memorandum of Understanding without the prior written consent of the other party. This Memorandum of Understanding is binding upon and inures to the benefit of the successors and permitted assigns of the parties.
4. Nothing in this Memorandum of Understanding shall constitute the naming of UNLIMITED PLAY as an agent or legal representative of the CITY for any purpose whatsoever except as specifically set forth herein. This Memorandum of Understanding shall not be deemed to create any relationship of agency, partnership or joint venture between the parties hereto.
5. Either party may terminate this Memorandum of Understanding, with thirty days’ written notice, for any reason or no reason.
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7 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
6. None of the funds received pursuant to this Memorandum of Understanding shall be used to attempt to influence legislation within the meaning of IRC Section 501(c)(3) or used to participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office.
7. Time is of the essence in this Memorandum of Understanding and all of its provisions.
8. If any provision of this Memorandum of Understanding is determined to be illegal or unenforceable, this determination shall not affect any other provision of this Memorandum of Understanding, and all other provisions shall remain in full force and effect.
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8 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested by its City Clerk under authority of Resolution No. 2025-____ adopted by the Council of the City of Modesto on the ____ day of ______________, 2025 and Unlimited Play, has caused this Agreement to be duly executed.
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9 The Awesome Spot Playground
Memorandum of Understanding: Unlimited Play
Attachment A
Sample Reporting Form
Reporting Date: November 17, 2017
Organization Name: City of Modesto Department of Parks, Recreation & Neighborhoods
Project Budget: $2,700,000.00
Funds Used to Date: $50,000.00
Brief Overview of Expenditures: The City of Modesto is currently directing construction of The Awesome Spot Playground, which is approximately __% complete. Efforts during this period have included (site grading, utility installation, public ROW work etc.). The current estimated completion date for construction is _______.
Summary of Activities Since Previous Reporting Period: Our funds were used to pay contractor ABC for work during the reporting period (see invoice attached).
Please attach any invoices or copies of receipts for purchases made with this funding. #10..
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CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2025
Date: March 26, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Bill Sandhu, Director of Public Works
SUBJECT: Price Increase of Purchase Order 229342 with PB Loader CONTACT: Patrick Crowley, Senior Public Works Manager, [email protected], 209- 342-2274
DESCRIPTION:
Consider approving the increase of Purchase Order #229342 with PB Loader, Fresno, CA by $14,728 for two dump trucks for a revised total amount not to exceed $307,655. (Funding Source:
Fleet Replacement Fund)
STRATEGIC PLAN ELEMENT:
This action supports the City of Modesto 2020-2025 Strategic Plan Area of Focus: Governance and Service Delivery: “Build community trust in City government through responsive, transparent, and efficient service delivery; Goal H: achieve long-term financial sustainability.
BACKGROUND:
On June 17, 2021, Sourcewell issued Request for Proposals (RFP) #0850521 PBL for Roadway Maintenance Equipment on the Sourcewell website, the New York State Contract Reporter website, the Onvia website, and the PublicPurchase.com website. The RFP was also advertised and distributed to sixty vendors. On August 15, 2021, proposals were formally opened at the Sourcewell offices. Thirty proposals were received and based on the Sourcewell Proposal Review Committee and criteria outlined in the RFP, six contracts were awarded for Roadway Maintenance Equipment.
On June 28, 2022, by Resolution 2022-287, Council approved the purchase of two dump trucks from PB Loader, Fresno, CA. not to exceed $292,927.
DISCUSSION:
After the Purchase Order was issued to PB Loader, on August 01, 2022, it was expected that this order would be accepted and placed in the order bank with Ford Motor Company; however, the order was not received by Ford during the order bank window and was not placed in the #11..
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City Council Meeting, April 22, 2025
Price Increase of Purchase Order 229342 with PB Loader
manufacturing schedule from the factory. Unfortunately, the industry-wide parts supply chain experienced significant delays exacerbating the delay in manufacturing these dump trucks. Since then, the Finance Department, Purchasing Division and Public Works Fleet staff worked with the dealership to determine the status of the Purchase Order. The order has been fulfilled through Ford Motor Company and delivered to the dealership. Unfortunately, due to the delay in receiving the vehicles, prices have increased by an additional $14,728 for a new cost of $153,828, which is an increase in cost of five percent.
Modesto Municipal Code Section 8-3.203 generally requires all purchases which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid on. However, exceptions to the formal bidding process are granted in MMC 8-3.204(f) “Where the Purchasing Manager, in his or her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar goods or services, of limited quantity or scope, in order to increase efficiency and avoid delays or disruptions to City projects or services.”
The cost increase over the original bid is in alignment with current pricing, compared to the listed price on the Sourcewell website and it is the recommendation from staff to increase the purchase order to continue the order and delivery of the dump trucks.
FISCAL IMPACT:
The anticipated cost increase of $14,728 will be absorbed within the current Fiscal Year (FY) Public Works Fleet Replacement Fund budget in account 5409-53246-57003.
Qty Description Original Price Revised Price Price Increase 2 PB Loader Dump Truck $146,463 $153,827 $7,364
Increase for Two vehicles: $14,728
COMMITTEE RECOMMENDATION
This item was considered by the Finance Committee at the meeting held on March 24, 2025, where it was recommended that it be forwarded to Council for approval.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving the increase of a Purchase Order #229342 with PB Loader, Fresno, CA for two dump trucks by $14,728 for a revised total amount not to exceed $307,655; and authorizing the Director of Finance, or her designee, to execute the increase to the Purchase Order. #11..
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City Council Meeting, April 22, 2025
Price Increase of Purchase Order 229342 with PB Loader
Approved by:
Bill Sandhu, Director of Public Works
Joseph P. Lopez, City Manager
Attachments:
1. Resolution
2. Exhibit A:
Purchase Order 229342
Quote 11357R
Price Increase Sheet
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1 2025-
MODESTO CITY COUNCIL
RESOLUTION NO. 2025-XX
RESOLUTION APPROVING THE INCREASE OF A PURCHASE ORDER
#229342 WITH PB LOADER, FRESNO, CA FOR TWO DUMP TRUCKS BY $14,728 FOR A REVISED TOTAL AMOUNT NOT TO EXCEED $307,655; AND
AUTHORIZING THE DIRECTOR OF FINANCE, OR HER DESIGNEE, TO
EXECUTE THE INCREASE TO THE PURCHASE ORDER
WHEREAS, on June 17, 2021, Sourcewell issued Request for Proposals (RFP) #0850521 PBL for Roadway Maintenance Equipment on the Sourcewell website, the New York State Contract Reporter website, the Onvia website, and the PublicPurchase.com website; and
WHEREAS, the RFP was also advertised and distributed to sixty vendors. On August 15, 2021, proposals were formally opened at the Sourcewell offices. Thirty proposals were received and based on the Sourcewell Proposal Review Committee and criteria outlined in the RFP, six contracts were awarded for Roadway Maintenance Equipment; and
WHEREAS, on June 28, 2022, by Resolution 2022-287, Council approved the purchase of two dump trucks from PB Loader, Fresno, CA. not to exceed $292,927; and WHEREAS, on August 01, 2022, it was expected that this order would be accepted and placed in the order bank with Ford Motor Company; however, the order was not received by Ford during the order bank window and was not placed in the manufacturing schedule from the factory. Unfortunately, the industry-wide parts supply chain experienced significant delays exacerbating the delay in manufacturing these dump trucks; and
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2 2025-
WHEREAS, due to the delay in receiving the vehicles, prices have increased by an additional $14,728 for a new cost of $153,828, which is an increase in cost of five percent; and
WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid on. However, exceptions to the formal bidding process are granted in MMC 8-3.204(f) “Where the Purchasing Manager, in his or her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar goods or services, of limited quantity or scope, in order to increase efficiency and avoid delays or disruptions to City projects or services;” and
WHEREAS, the cost increase over the original bid is in alignment with current pricing, compared to the listed price on the Sourcewell website and it is the recommendation from staff to increase the purchase order to continue the order and the anticipated cost increase of $14,728 will be absorbed within the current Fiscal Year (FY) Public Works Fleet Replacement Fund budget.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the increase of Purchase Order #229342 with PB Loader, Fresno, CA for two dump trucks by $14,728 for a revised total amount not to exceed $307,655.
BE IT FURTHER RESOLVED the Director of Finance, or her designee, is hereby authorized to execute the increase to the Purchase Order. #11..
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3 2025-
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April, 2025, by Councilmember ________, who moved its adoption, which motion being duly seconded by Councilmember ______, was upon roll call carried and the resolution adopted by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: _____________________________
DIANE NAYARES-PEREZ, CMC City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: ____________________________________
JOSE M SANCHEZ, City Attorney
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CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2024
Date: March 11, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Bill Sandhu, Director of Public Works
SUBJECT: Electric Vehicle Grant Acceptance and Purchase of Electric Vehicles CONTACT: Patrick Crowley, Senior Public Works Manager, [email protected], 209-342-2274
DESCRIPTION:
Consider approving the Grant Acceptance for the Department of Energy, Energy Efficiency and Conservation Block Grant Program, in an amount not to exceed $241,720; the Purchase of three Class 4, 5, and 6 electric vehicles, from Kingsburg Truck Center, Kingsburg CA for an amount not to exceed $586,679. (Funding Source: Fleet Management Fund) STRATEGIC PLAN ELEMENT:
This item supports the City of Modesto 2020-2025 Strategic Plan Area of Focus: Governance and Service Delivery: “Build community trust in City government through responsive, transparent, and efficient service delivery; Goal H: Achieve Long-Term Financial Sustainability.
BACKGROUND:
On June 13, 2023, by Resolution No.2023-276, Council approved staff to apply for all electric vehicle charging station grants. This authorization provides the City access to various grant opportunities to meet the State of California mandatory conversion to zero-emission vehicles by the year 2035.
The City of Modesto Public Works Department, Fleet Services Division, manages approximately 1580 pieces of equipment and is required to comply with the State of California’s Advanced Clean Cars II regulations1 that will scale down emissions of light-duty passenger cars, pickup trucks and Sport Utility Vehicles (SUVs) starting with the 2026 model year through 2035. The Advanced Clean Fleet amendment incorporated California Air Resources Board (CARB) recently adopted Advanced Clean Trucks regulation and will help advance the introduction of zero-emission technologies into California’s truck and bus fleets by the Governor’s Executive Order N-79-202.
1 Advanced Clean Cars II, (https://ww2.arb.ca.gov/our-work/programs/advanced-clean-cars-program/advancedclean-cars-ii) 2 Governor’s Executive Order N-79-20, (https://ww2.arb.ca.gov/resources/fact-sheets/governor-newsoms-zeroemission-2035-executive-order-n-79-20) #12..
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City Council, April 22, 2024
Electric Vehicle Grant Acceptance and Purchase of Electric Vehicles
DISCUSSION:
The City of Modesto has a long-standing history of addressing air quality and environmental sustainability, particularly in response to the region’s air pollution challenges. Located in California’s Central Valley, Modesto has historically faced air quality issues due to its geography and agricultural base, which can contribute to pollution through dust, vehicle emissions, and industrial activity.
The City submitted through the online portal the voucher application for the Department of Energy, Energy Efficiency and Conservation Block Grant Program (DOE-EECBG). The voucher earmark funding for the City is $241,720.
Fleet Services has identified three vehicles that are on the replacement list to be replaced with the three-grant funded, service body trucks. These will be manufactured from the ground up as full electric trucks, including three electric charging stations, as the City continues the conversion to a zero-emission fleet to meet the State required calendar year 2035 timeframe for reducing emissions and our carbon footprint. The manufacturer has the necessary build for the utility-style truck, appropriate range for battery use, and is on the Sourcewell cooperative agreement.
RFP Vehicle
#
Description Dept. Year of
Vehicle
Meter Repair
Cost
41153 3/4-Ton Utility
Truck
UTL – Water 2011 128,926 $21,040
41270 3/4-Ton Utility
Truck
UTL – Water 2012 177,427 $50,164
Sourcewell
032824
41271 3/4-Ton Utility
Truck
UTL – Water 2012 159,357 $44,126
These vehicles are used by the Water Division of the Utilities Department to carry out their normal service to the community hauling parts and supplies to make repairs to water service infrastructure throughout the service area.
On August 18, 2022, the City Manager authorized the Purchasing Manager to solicit the procurement for replacement utility service trucks. On July 16, 2024, Sourcewell a State of Minnesota local government issued RFP No. 032824 for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services on the Sourcewell Procurement Portal and New York State Contract Reporter website, DJC Oregon, and Oklahoman. On March 28, 2024, proposals were opened at the Sourcewell Procurement Portal. 35 proposals were received and based on the Proposal Evaluation Committee and criteria outlines in the RFP, 33 contracts were awarded for this commodity which includes the Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services. Based on the responsive and responsible proposer offering the meet the scope and mandatory submittal requirements, City staff recommends to award to Kingsburg Truck Center, Kingsburg CA to purchase three Class 4 utility vehicles for an amount not to exceed $586,679.
Modesto Municipal Code Section 8-3.204(d) “Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality.” In addition, MMC 8-3.202(h) encourages the Purchasing Manager to join with the State of California or other units of government in cooperative purchasing plans when the best cost #12..
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City Council, April 22, 2024
Electric Vehicle Grant Acceptance and Purchase of Electric Vehicles
savings interest of the City would be served. By utilizing the Sourcewell Contract, the City is complying with the requirements defined under this code for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services.
For these vehicles and equipment, City staff is recommending applying a change order of up to 15% in case any market changes occur between the timeframe of when the order is placed with the vendor and when the production of the vehicle is completed. With current inflation and the volatile vehicle market, City staff will ensure any prices increases requested by the vendor align with the market change based on using the Commodities Research Unit indexes which focuses on indexes related to steel.
Staff recommends the acceptance of the purchase agreement based upon receiving the DOEEECBG grant, which will reduce the budget impact to approximately $344,679 of local funding.
FISCAL IMPACT:
The anticipated cost of $344,679, associated with the DOE-EECBG Grant will be absorbed within the current Fiscal Year (FY) 24/25 Public Works Fleet Replacement Fund in account 5409-53246-57003 budget.
ANTICIPATED AGREEMENT EXPENDITURES
DESCRIPTION COST per UNIT $ QTY COST $
Workhorse W4 CC Cab and Chassis
Vehicles $156,000 3 $468,000
CTEC 144-43-VFT-95 Utility Beds $0 3 $0
Document Processing Fee $85 3 $255
DMV Doc Fee $33 3 $99
Subtotal: $468,354
Sales Tax 8.875% $41,558
Total Before Discounts & Incentives: $509,912
Discounts & Incentives
EECBG Funding Contribution - $80,573 3 - $241,720
Contingency Change Order (15%): $76,487
Remaining Cost (Fleet Replacement Fund) $344,679
COMMITTEE RECOMMENDATION:
This was presented to the Safety and Communities Committee on March 10, 2025, and was recommended to forward to Council for approval.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving the Grant Acceptance for the Department of Energy, Energy Efficiency and Conservation Block Grant Program in an amount not to exceed $241,720; and authorizing the City Manager, or his designee, to execute and submit all documents which may be necessary for the completion of the grant acceptance.
Resolution approving the Purchase of three Class 4, 5, and 6 electric vehicles, from Kingsburg Truck Center, Kingsburg CA for a total amount not to exceed $586,679; and contingency #12..
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City Council, April 22, 2024
Electric Vehicle Grant Acceptance and Purchase of Electric Vehicles
Change Orders not to exceed 15% of the total purchase price and authorizing the Purchasing Manager, or her designee, to issue the Purchase Order.
Approved by:
Bill Sandhu, Director of Public Works
Joseph P. Lopez, City Manager
Attachments:
1. Resolution – Grant Acceptance
2. Resolution – Electric Vehicles
3. Statement of Work #2 - Energy Efficiency and Conservation Block Grant, Non-Tribal
4. Statement of Work #4 - Energy Efficiency and Conservation Block Grant
5. Quote
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04/22/2025/PW/PCrowley 1
MODESTO CITY COUNCIL
RESOLUTION NO. 2025-XXX
RESOLUTION APPROVING THE GRANT ACCEPTANCE FOR THE
DEPARTMENT OF ENERGY, ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM IN AN AMOUNT NOT TO EXCEED $241,720;
AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO
EXECUTE AND SUBMIT ALL DOCUMENTS WHICH MAY BE NECESSARY
FOR THE COMPLETION OF THE GRANT ACCEPTANCE
WHEREAS, the City of Modesto, Public Works Department, Fleet Services Division, manages approximately 1,580 pieces of equipment and is required to comply with the State of California’s Advanced Clean Cars II regulations that will scale down emissions of light-duty passenger cars, pickup trucks and Sport Utility Vehicles (SUVs) starting with the 2026 model year through 2035. The Advanced Clean Fleet amendment incorporated California Air Resources Board (CARB) recently adopted Advanced Clean Trucks regulation and will help advance the introduction of zero-emission technologies into California’s truck and bus fleets by the Governor’s Executive Order N-79-20; and WHEREAS, the City has a long-standing history of addressing air quality and environmental sustainability, particularly in response to the region’s air pollution challenges. Located in California’s Central Valley, Modesto has historically faced air quality issues due to its geography and agricultural base, which can contribute to pollution through dust, vehicle emissions, and industrial activity; and WHEREAS, on June 13, 2023, by Resolution No.2023-276, Council approved staff to apply for all electric vehicle charging station grants. This authorization provides the City access to various grant opportunities to meet the State of California mandatory conversion to zero-emission vehicles by the year 2035; and #12..
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04/22/2025/PW/PCrowley 2
WHEREAS, the City submitted through the online portal the voucher application for the Department of Energy, Energy Efficiency and Conservation Block Grant Program (DOE-EECBG), and the voucher earmark funding for the City is $241,720.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Grant Acceptance for the Department of Energy, Energy Efficiency and Conservation Block Grant program in an amount not to exceed $241,720.
BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute and submit all documents which may be necessary for the completion of the grant acceptance, in a manner approved by the City Attorney. #12..
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04/22/2025/PW/PCrowley 3
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April, 2025, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:
AYES Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: ___________________________
DIANE NAYARES-PEREZ, CMC City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: _____________________________
JOSE M. SANCHEZ, City Attorney
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04/22/2025/PW/PCrowley 1
MODESTO CITY COUNCIL
RESOLUTION NO. 2025-XXX
RESOLUTION APPROVING THE PURCHASE OF THREE CLASS 4, 5, AND 6
ELECTRIC VEHICLES, FROM KINGSBURG TRUCK CENTER, KINGSBURG CA FOR A TOTAL AMOUNT NOT TO EXCEED $586,679, AND
CONTINGENCY CHANGE ORDERS NOT TO EXCEED 15% OF THE TOTAL
PURCHASE PRICE, AND AUTHORIZING THE PURCHASING MANAGER, OR
HER DESIGNEE, TO ISSUE THE PURCHASE ORDER
WHEREAS, the City of Modesto, Public Works Department, Fleet Services Division, manages approximately 1,580 pieces of equipment and is required to comply with the State of California’s Advanced Clean Cars II regulations that will scale down emissions of light-duty passenger cars, pickup trucks and Sport Utility Vehicles (SUVs) starting with the 2026 model year through 2035. The Advanced Clean Fleet amendment incorporated California Air Resources Board (CARB) recently adopted Advanced Clean Trucks regulation and will help advance the introduction of zero-emission technologies into California’s truck and bus fleets by the Governor’s Executive Order N-79-20; and WHEREAS, the City has a long-standing history of addressing air quality and environmental sustainability, particularly in response to the region’s air pollution challenges. Located in California’s Central Valley, Modesto has historically faced air quality issues due to its geography and agricultural base, which can contribute to pollution through dust, vehicle emissions, and industrial activity; and WHEREAS, on June 13, 2023, by Resolution No.2023-276, Council approved staff to apply for all electric vehicle charging station grants. This authorization provides the City access to various grant opportunities to meet the State of California mandatory conversion to zero-emission vehicles by the year 2035; and #12..
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04/22/2025/PW/PCrowley 2
WHEREAS, the City submitted through the online portal the voucher application for the Department of Energy, Energy Efficiency and Conservation Block Grant Program (DOE-EECBG). The voucher earmark funding for the City is $241,72; and WHEREAS, on August 18, 2022, the City Manager authorized the Purchasing Manager to solicit the procurement for replacement utility service trucks. On July 16, 2024, Sourcewell a State of Minnesota local government issued RFP No. 032824 for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services on the Sourcewell Procurement Portal and New York State Contract Reporter website, DJC Oregon, and Oklahoman. On March 28, 2024, proposals were opened at the Sourcewell Procurement Portal; and
WHEREAS, 35 proposals were received and based on the Proposal Evaluation Committee and criteria outlines in the RFP, 33 contracts were awarded for this commodity which includes the Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services. Based on the responsive and responsible proposer offering the meet the scope and mandatory submittal requirements, City staff recommends to award to Kingsburg Truck Center, Kingsburg CA to purchase three Class 4 utility vehicles for an amount not to exceed $586,679; and
WHEREAS, Modesto Municipal Code Section 8-3.204(d) “Where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedure set for in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality.” In addition, Modesto Municipal Code Section 8-3.202(h) encourages the Purchasing Manager to join with the State of California or other units of government in cooperative purchasing plans when the best #12..
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04/22/2025/PW/PCrowley 3
cost savings interest of the City would be served. By utilizing the Sourcewell Contract, the City is complying with the requirements defined under this code for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services; and WHEREAS, for these vehicles and equipment, City staff is recommending applying a change order of up to 15% in case any market changes occur between the timeframe of when the order is placed with the vendor and when the production of the vehicle is completed. With current inflation and the volatile vehicle market, City staff will ensure any prices increases requested by the vendor align with the market change based on using the Commodities Research Unit indexes which focuses on indexes related to steel.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Purchase of three Class 4, 5, and 6 electric vehicles, from Kingsburg Truck Center, Kingsburg CA for a total amount not to exceed $586,679; and contingency Change Orders not to exceed 15% of the total purchase price.
BE IT FURTHER RESOLVED that the Purchasing Manager, or her designee, is hereby authorized to issue the Purchase Order.
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04/22/2025/PW/PCrowley 4
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April, 2025, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:
AYES Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: ___________________________
DIANE NAYARES-PEREZ, CMC City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: _____________________________
JOSE M. SANCHEZ, City Attorney
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Equipment Rebate Voucher Applicants
2-Statement of Work for Non-tribal Energy Efficiency and Conservation Block Grant (EECBG) Equipment Rebate Voucher Applicants with a Historic Preservation Programmatic Agreement1 (PA) Requesting Expedited Reviews for Projects with No Ground Disturbing Activities
Check applicable boxes. Note-All boxes must be checked to use this statement of work. ☐ I represent a non-tribal organization.
☐ If my organization funds any activities on tribal lands or tribal properties, I understand those activities would be restricted to homes/buildings less than forty-five (45) years old and without ground disturbance. My organization would contact the DOE Project Officer for a Historic Preservation Worksheet to request a review of activities that are listed below on tribal homes/buildings forty-five (45) years and older and/or ground disturbing activities. I understand the DOE NEPA team must review the Historic Preservation Worksheet and notify my DOE Project Officer before I may begin initiating activities reviewed on the Historic Preservation Worksheet.
☐ My organization is proposing no ground disturbing activities. ☐ My organization and proposed activities are located in AL, AK, AS, AZ, AR, CA, CO, CT,
DE, DC, FL, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MP, MS, MO,
MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, PR, RI, SC, SD, TN, TX, UT, VT, VA, WA, WV, WI, WY, or VI.
☐ I understand I am required to review the NEPA and Historic Preservation training website:
www.energy.gov/node/4816816 and contact my DOE Project Officer with any questions before initiating project activities.
☐ I understand I am required to review my NEPA determination (the DOE form that documents DOE’s environmental review of project activities) once I have an approved award from the DOE Contracting Officer. I will contact my DOE Project Officer with questions on my award documents.
☐ I understand I am required to review and comply with the requirements and restrictions of my Historic Preservation Programmatic Agreement found at:
https://www.energy.gov/node/812599 once I have an approved award from the DOE Contracting Officer. I will contact my DOE Project Officer with questions on my award documents.
☐ I understand I am required to submit an annual Historic Preservation Report at https://forms.office.com/g/kAFs0N7CZH.
☐ I understand if I propose activities not listed below, I must contact my DOE Project Officer who will review the proposal for program eligibility. Additional NEPA review will be required including the possible submission of an Environmental Questionnaire 1 form (EQ1). I will not initiate any activities without approval from the DOE Contracting Officer.
1 Determine if your project is located in a jurisdiction with a Historic Preservation Programmatic Agreement by checking this website: https://www.energy.gov/node/812599 .
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By signing below, ______________________________________ (enter Applicant organization) provides assurance that it shall only fund projects (including subgrants) that fall within the Blueprints and Additional Activities listed below and will follow all restrictions defined below.
Blueprints and Additional Activities:
All proposed project activities and equipment funded from Administrative and Legal Requirements Documents (ALRD), and all proposed project activities and equipment funded under Financial Incentive Programs, must be listed below. Activities and equipment not listed below would require submission of an Environmental Questionnaire 1 form (EQ1).
This Statement of Work is organized around EECBG Program Blueprints. Applicants that plan to use a Blueprint should identify their selected Blueprint number and ensure that their proposed activities align with this Statement of Work. Applicants that do not plan to use a Blueprint may find that their proposed activities are covered under of one of the Blueprint headers or the “Additional Activities” section. Please review each item carefully to determine if proposed activities are included in this Statement of Work.
Blueprints:
1. Blueprint #2A: Funding commercially available, energy efficient, grid-interactivity, electrification and renewable energy upgrades; provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are limited to:
a. Installation of insulation.
b. Installation of energy efficient lighting.
c. HVAC upgrades to existing systems.
d. Weather sealing and duct sealing.
e. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
f. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
g. Retrofit and replacement of windows and doors.
h. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
i. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
j. Electrical system upgrades limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
2. Blueprint #2B: Energy Savings Performance Contracts for Efficiency and Electrification in Buildings, activities limited to:
City of Modesto
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a. Funding commercially available energy efficiency or renewable energy upgrades; provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are limited to:
i. Installation of insulation.
ii. Installation of energy efficient lighting.
iii. HVAC upgrades (to existing systems).
iv. Weather sealing and duct sealing.
v. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
vi. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
vii. Retrofit and replacement of windows and doors.
viii. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
ix. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
x. Electrical system upgrades limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
b. Post-implementation measurement & verification limited to data analysis (e.g.:
metering/usage/temperature), which may include monitoring devices installed on equipment, but not on buildings.
3. Blueprint #2C: Building Efficiency & Electrification Campaign, activities limited to:
a. Building Energy Efficiency: Funding commercially available energy efficiency or renewable energy upgrades; provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are limited to:
i. Installation of insulation.
ii. Installation of energy efficient lighting.
iii. HVAC upgrades to existing systems.
iv. Weather sealing and duct sealing.
v. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
vi. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
vii. Retrofit and replacement of windows and doors.
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viii. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
ix. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
x. Electrical system upgrades limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
4. Blueprint #3A: Solar and Battery Storage - Power Purchase Agreements and Direct Ownership, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are not to exceed 60 kW DC.
b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are appropriately sized not to exceed 1,000 kWh.
5. Blueprint #3B: Community Solar, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are not to exceed 60 kW DC.
b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are appropriately sized not to exceed 1,000 kWh.
6. Blueprint #3C: Solarize Campaign, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are not to exceed 60 kW DC.
b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, #12..
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do not require structural reinforcement, and are appropriately sized not to exceed 1,000 kWh.
7. Blueprint #3D: Renewable Resource Planning, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are not to exceed 60 kW DC.
b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, and are appropriately sized not to exceed 1,000 kWh.
8. Blueprint #4A: Electric Vehicles for Fleets and Fleet Electrification, activities limited to:
a. Purchase of alternative fuel vehicles, including electric vehicles and plug-in hybrid vehicles.
b. Installation of electric vehicle supply equipment (EVSE), including testing measurements to assess the safety and functionality of the EVSE (restricted to existing footprints within an existing parking facility, defined as any building, structure, land, right-of-way, facility, or area used for parking of motor vehicles which would not require any ground disturbance). All activities must use reversible, non-permanent techniques for installation, and where appropriate, use the lowest profile EVSE reasonably available that provides the necessary charging capacity. EVSE shall be placed in minimally visibly intrusive area; use colors complementary to surrounding environment, where possible, and be limited to the current electrical capacity. This applies to Level 1, Level 2, and Level 3 (also known as Direct Current (DC) Fast Charging) EVSE for community and municipal fleets.
9. Blueprint #4B: Electric Vehicle Charging Infrastructure, activities limited to:
a. Installation of electric vehicle supply equipment (EVSE), including testing measurements to assess the safety and functionality of the EVSE (restricted to existing footprints within an existing parking facility, defined as any building, structure, land, right-of-way, facility, or area used for parking of motor vehicles which would not require any ground disturbance). All activities must use reversible, non-permanent techniques for installation, and where appropriate, use the lowest profile EVSE reasonably available that provides the necessary charging capacity. EVSE shall be placed in minimally visibly intrusive area; use colors complementary to surrounding environment, where possible, and be limited to the current electrical capacity. This applies to Level 1, Level 2, and Level 3 (also known as Direct Current (DC) Fast Charging) EVSE for community and municipal fleets.
Additional Activities:
10. Building Energy Efficiency: Funding commercially available energy efficiency or renewable energy upgrades, provided that projects adhere to the requirements of the respective #12..
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applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, are appropriately sized, and are limited to:
a. Installation of insulation.
b. Installation of energy efficient lighting.
c. HVAC upgrades to existing systems.
d. Weather sealing and duct sealing.
e. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
f. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
g. Retrofit and replacement of windows and doors.
h. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
i. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
j. Electrical system upgrades required to enable energy efficient/clean energy. Measures limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
11. Installation of renewable energy technology, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, are appropriately sized, and are limited to:
a. Solar Electricity/Photovoltaic—appropriately sized systems not to exceed 60kW (including community solar projects)
b. Wind Turbines 20 kW or smaller
c. Solar thermal systems (including solar thermal hot water) limited to 200,000 BTU per hour or smaller.
12. Biomass thermal systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in existing buildings, do not require structural reinforcement, do not require ground disturbance, are appropriately sized, and limited to 3 MMBTUs per hour or smaller, with appropriate regulatory permits obtained and Best Available Control Technologies (BACT) installed and operated.
13. Purchase of alternative fuel vehicles, hybrids, and electric vehicles.
14. Installation of fueling pumps and systems for fuels such as compressed natural gas, hydrogen, ethanol, and other commercially available biofuels, (but not storage tanks) provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic #12..
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Preservation Programmatic Agreement (PA), are installed on a current fueling station site, do not require ground disturbance, tree removal or tree trimming, are appropriately sized, and obtain the appropriate permits, and comply with regulatory requirements.
15. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects adhere to the requirements of the respective applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not require ground disturbance, tree removal or tree trimming, do not require structural reinforcement, are appropriately sized not to exceed 1,000 kWh, obtain the appropriate permits, and comply with regulatory requirements.
The Applicant is responsible for informing DOE of any extraordinary circumstances, cumulative impacts, or connected actions that may lead to significant impacts on the environment or any inconsistency with the “integral elements” from a particular project. See 10 C.F.R. Part 1021 Appendix B, and the DOE’s online NEPA and historic preservation training at www.energy.gov/node/4816816 to reviews these concepts.
Expedited NEPA review based on this NEPA Statement of Work and supporting documents does not preclude DOE from conducting stewardship activities, including audits, and site visits, or from exercising any other rights under the EECBG program.
By signing below, the Applicant, agrees to follow all the statements and restrictions in this document; review and comply with the NEPA Determination (included in their Applicant award documents); review the DOE’s NEPA and Historic Preservation training website. DOE has developed a NEPA and Historic Preservation training website which contains PowerPoint presentations, sample template documents (including a project scope of work and a project layout), a Word template of the Environmental Questionnaire1 (EQ1), and an EQ1 Submission Guide at www.energy.gov/node/4816816. Applicants are responsible for reviewing these trainings and reviewing the sample documents prior to initiating projects.
Recipients must contact their DOE Project Officer with any questions. Subgrantees should also review the NEPA and Historic Preservation training website prior to initiating projects. ________________________________________________________________ Authorized Signature Date
Name (Printed or typed):___________________________________________ Title (Printed or typed):_____________________________________________ Organization (Printed or typed):______________________________________ Crowley, Patrick
Senior Public Works Manager
City of Modesto
03 October 2024
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Equipment Rebate Voucher Applicants
4-Statement of Work for Energy Efficiency and Conservation Block Grant (EECBG) Equipment Rebate Voucher Applicants (including tribal and non-tribal applicants) withOUT a Historic Preservation Programmatic Agreement1 (PA) Requesting Expedited Reviews for Projects with No Ground Disturbing Activities Check applicable boxes.
☐ I represent a tribal government.
☐ I represent a non-tribal organization located in Guam. ☐ I understand all activities would be restricted to homes/buildings less than forty-five (45) years old and without ground disturbance. My organization would contact the DOE Project Officer for a Historic Preservation Worksheet to request a review of activities that are listed below on tribal homes/buildings forty-five (45) years and older, are located in a historic district, and/or propose ground disturbing activities. I understand the DOE must review the Historic Preservation Worksheet and approval from my DOE Project Officer is required before I may begin initiating activities reviewed on the Historic Preservation Worksheet.
☐ My organization is proposing no ground disturbing activities. ☐ I understand I am required to review the NEPA and Historic Preservation training website:
www.energy.gov/node/4816816 and contact my DOE Project Officer with any questions before initiating project activities.
☐ I understand I am required to review my NEPA determination (the DOE form that documents DOE’s environmental review of project activities) once I have an approved award from the DOE Contracting Officer. I will contact my DOE Project Officer with questions on my award documents.
☐ I understand I am required to submit an annual Historic Preservation Report at https://forms.office.com/g/kAFs0N7CZH.
☐ I understand if I propose activities not listed below, I must contact my DOE Project Officer who will review the proposal for program eligibility. Additional NEPA review will be required including the possible submission of an Environmental Questionnaire 1 form (EQ1). I will not initiate any activities without approval from the DOE Contracting Officer.
By signing below, ______________________________________ (enter Applicant organization) provides assurance that it shall only fund projects (including subgrants) that fall within the Blueprints and Additional Activities listed below and will follow all restrictions defined below. 1 Determine if your project is located in a jurisdiction with a Historic Preservation Programmatic Agreement by checking this website: https://www.energy.gov/node/812599 .
City of Modesto
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Blueprints and Additional Activities:
All proposed project activities and equipment funded from Administrative and Legal Requirements Documents (ALRD), and all proposed project activities and equipment funded under Financial Incentive Programs, must be listed below. Activities and equipment not listed below would require submission of an Environmental Questionnaire 1 form (EQ1).
This Statement of Work is organized around EECBG Program Blueprints. Applicants that plan to use a Blueprint should identify their selected Blueprint number and ensure that their proposed activities align with this Statement of Work. Applicants that do not plan to use a Blueprint may find that their proposed activities are covered under of one of the Blueprint headers or the “Additional Activities” section. Please review each item carefully to determine if proposed activities are included in this Statement of Work.
Blueprints:
1. Blueprint #2A: Funding commercially available, energy efficient, grid-interactivity, electrification and renewable energy upgrades; provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are limited to:
a. Installation of insulation.
b. Installation of energy efficient lighting.
c. HVAC upgrades to existing systems.
d. Weather sealing and duct sealing.
e. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
f. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
g. Retrofit and replacement of windows and doors.
h. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
i. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
j. Electrical system upgrades limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
2. Blueprint #2B: Energy Savings Performance Contracts for Efficiency and Electrification in Buildings, activities limited to:
a. Building energy efficiency project implementation and acceptance. Funding commercially available energy efficiency or renewable energy upgrades; provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to #12..
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regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are limited to:
i. Installation of insulation.
ii. Installation of energy efficient lighting.
iii. HVAC upgrades (to existing systems).
iv. Weather sealing and duct sealing.
v. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
vi. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
vii. Retrofit and replacement of windows and doors.
viii. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
ix. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
x. Electrical system upgrades limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
b. Post-implementation measurement & verification limited to data analysis (e.g.:
metering/usage/temperature), which may include monitoring devices installed on equipment, but not on buildings.
3. Blueprint #2C: Building Efficiency & Electrification Campaign, activities limited to:
a. Building Energy Efficiency: Funding commercially available energy efficiency or renewable energy upgrades; provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are limited to:
i. Installation of insulation.
ii. Installation of energy efficient lighting.
iii. HVAC upgrades to existing systems.
iv. Weather sealing and duct sealing.
v. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
vi. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
vii. Retrofit and replacement of windows and doors.
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viii. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
ix. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
x. Electrical system upgrades limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
4. Blueprint #3A: Solar and Battery Storage - Power Purchase Agreements and Direct Ownership, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems , provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are not to exceed 60 kW DC. b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are appropriately sized not to exceed 1,000 kWh.
5. Blueprint #3B: Community Solar, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems , provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are not to exceed 60 kW DC. b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are appropriately sized not to exceed 1,000 kWh.
6. Blueprint #3C: Solarize Campaign, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems , provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are not to exceed 60 kW DC. b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do #12..
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not require ground disturbance, tree removal or tree trimming, and are appropriately sized not to exceed 1,000 kWh.
7. Blueprint #3D: Renewable Resource Planning, activities limited to:
a. Installation of solar electricity/photovoltaic (PV) systems , provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are not to exceed 60 kW DC. b. Installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are appropriately sized not to exceed 1,000 kWh.
8. Blueprint #4A: Electric Vehicles for Fleets and Fleet Electrification, activities limited to:
a. Purchase of alternative fuel vehicles, including electric vehicles and plug-in hybrid vehicles.
b. Installation of electric vehicle supply equipment (EVSE), including testing measurements to assess the safety and functionality of the EVSE (restricted to existing footprints within an existing parking facility, defined as any building, structure, land, right-of-way, facility, or area used for parking of motor vehicles which would not require any ground disturbance). All activities must use reversible, non-permanent techniques for installation, and where appropriate, use the lowest profile EVSE reasonably available that provides the necessary charging capacity. EVSE shall be placed in minimally visibly intrusive area; use colors complementary to surrounding environment, where possible, and be limited to the current electrical capacity. This applies to Level 1, Level 2, and Level 3 (also known as Direct Current (DC) Fast Charging) EVSE for community and municipal fleets.
9. Blueprint #4B: Electric Vehicle Charging Infrastructure, activities limited to:
a. Installation of electric vehicle supply equipment (EVSE), including testing measurements to assess the safety and functionality of the EVSE (restricted to existing footprints within an existing parking facility, defined as any building, structure, land, right-of-way, facility, or area used for parking of motor vehicles which would not require any ground disturbance). All activities must use reversible, non-permanent techniques for installation, and where appropriate, use the lowest profile EVSE reasonably available that provides the necessary charging capacity. EVSE shall be placed in minimally visibly intrusive area; use colors complementary to surrounding environment, where possible, and be limited to the current electrical capacity. This applies to Level 1, Level 2, and Level 3 (also known as Direct Current (DC) Fast Charging) EVSE for community and municipal fleets.
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Additional Activities:
10. Building Energy Efficiency: Funding commercially available energy efficiency or renewable energy upgrades, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are limited to:
a. Installation of insulation.
b. Installation of energy efficient lighting.
c. HVAC upgrades to existing systems.
d. Weather sealing and duct sealing.
e. Purchase and installation of energy/water-efficient residential and commercial appliances and equipment (including, but not limited to, grid-interactive building technologies, energy or water monitoring and control systems, thermostats, heat pumps, air conditioners, and related software).
f. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to, wastewater treatment plants) where it would not alter the capacity, use, mission, or operation of an existing facility.
g. Retrofit and replacement of windows and doors.
h. Installation of electric appliances (including replacement of appliances that utilize fossil fuels with electric appliances) such as heat pumps for water heating, air heating/cooling, electric dryers, and stoves.
i. Retrofit and installation of energy-efficient commercial kitchen equipment, such as efficient refrigerators, freezers, dishwashers.
j. Electrical system upgrades required to enable energy efficient/clean energy. Measures limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
11. Installation of renewable energy technology, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, and are limited to:
a. Solar Electricity/Photovoltaic—appropriately sized systems not to exceed 60kW (including community solar projects)
b. Wind Turbines 20 kW or smaller
c. Solar thermal systems (including solar thermal hot water) limited to 200,000 BTU per hour or smaller.
12. Biomass thermal systems, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, are appropriately sized, and limited to 3 MMBTUs per hour or smaller, with appropriate regulatory permits obtained and Best Available Control Technologies (BACT) installed and operated.
13. Purchase of alternative fuel vehicles, hybrids, and electric vehicles. #12..
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14. Installation of fueling pumps and systems (but not storage tanks) for fuels such as compressed natural gas, hydrogen, ethanol, and other commercially available biofuels, provided that projects are installed on a current fueling station site (less than 45 years old), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, are appropriately sized, and obtain the appropriate permits, and comply with regulatory requirements.
15. Development and installation of energy storage systems, including electrochemical and thermal storage systems, provided that projects are installed in or on existing buildings less than 45 years old (or within the boundaries of a facility less than 45 years old, defined as an already disturbed area due to regular ground maintenance), are not within a historic district, do not require ground disturbance, tree removal or tree trimming, are appropriately sized not to exceed 1,000 kWh, obtain the appropriate permits, and comply with regulatory requirements.
The Applicant is responsible for informing DOE of any extraordinary circumstances, cumulative impacts, or connected actions that may lead to significant impacts on the environment or any inconsistency with the “integral elements” from a particular project. See 10 C.F.R. Part 1021 Appendix B, and the DOE’s online NEPA and historic preservation training at www.energy.gov/node/4816816 to reviews these concepts.
Expedited NEPA review based on this NEPA Statement of Work and supporting documents does not preclude DOE from conducting stewardship activities, including audits, and site visits, or from exercising any other rights under the EECBG program.
By signing below, the Applicant, agrees to follow all the statements and restrictions in this document; review and comply with the NEPA Determination (included in their Applicant award documents); review the DOE’s NEPA and Historic Preservation training website. DOE has developed a NEPA and Historic Preservation training website which contains PowerPoint presentations, sample template documents (including a project scope of work and a project layout), a Word template of the Environmental Questionnaire1 (EQ1), and an EQ1 Submission Guide at www.energy.gov/node/4816816. Applicants are responsible for reviewing these trainings and reviewing the sample documents prior to initiating projects.
Recipients must contact their DOE Project Officer with any questions. Subgrantees should also review the NEPA and Historic Preservation training website prior to initiating projects. ________________________________________________________________ Authorized Signature Date
Name (Printed or typed):___________________________________________ Title (Printed or typed):_____________________________________________ Organization (Printed or typed):______________________________________ Crowley, Patrick
Senior Public Works Manager
City of Modesto
10/1/2024
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KINGSBURG TRUCK CENTER
11652 E Kamm Ave
Kingsburg, CA 93631
(559) 891-7077
Quote/Purchase Order
ADDRESS
City of Modesto
1010 10th Street
Modesto, Ca 95353
SHIP TO
City of Modesto
1010 10th Street
Modesto, Ca 95353
QUOTE/PURCH
ASE ORDER
COM 3 trucks
DATE 02/17/2025
DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT
Workhorse W4 CC Workhorse W4CC Cab and Chassis
Vehicle Class 4
GVWR 14,330
Curb Weight 7,330
Payload 7,000
Axle Load Rating - Front 4,409
Axle Load Rating - Rear 9,920
Battery: kWh 118
Voltage 576
Chemistry LiFrPo4
Range (nominal) 150 Miles
Wheelbase 170
Cab-to-Axle Distance 110
Sourcewell Contract (#032824-WKH)
3 156,000.00 468,000.00T
CTEC 144-43-
VFT-95
CTEC 144-43-VFT-95 (Workhorse W4 CC)
Utility Bed
Body is 144" long
Body is 43" tall
Body is 95" wide
Body config: Vertical config with flip top
lids - CS&SS
Painted White
LED stop tail turn lights
Step bumper painted silver
Hardware; stainless steel t-handles
3 point door locking
Barrel locks with 4 keys
Gas shocks on all compartments
Interior work lighting in all utility bed
compartments
Stand alone isolated 12 volt battery to
operate all work lights and emergency
flashers
Overhead HD ladder rack
3 0.00 0.00T
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Diamond plate lids and gravel guards
4 Cornerstrobes & amber lights
Doc fee 3 33.00 99.00
Document
Processing Fee
3 85.00 255.00T
HVIP Class 4 CAHVIP VoucherAmount
Discount Grant EECGB Funding 1 -241,720.00 -241,720.00
Sourcewell Sourcewell contract 032824-WKH 1 0.00 0.00T
Disclaimer Please note, the above vouchers are based
on current availability and the companies
ability to qualify forsaid vouchers.
*Quote valid for 60 days*
1 0.00 0.00
Disclaimer Please note, this quote is only valid if both the EECGB funding comes through at the
above mentioned amounts. Neither
Modesto or Kingsburg Truck Center are
liable to follow through with this order if
the above grants are not met at their above
stated amounts.
1 0.00 0.00
SUBTOTAL 226,634.00
TAX 41,557.63
TOTAL $268,191.63
Accepted By
Accepted Date
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CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2025
Date: March 27, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Bill Sandhu, Public Works Director
SUBJECT: Vehicle Disablement System Agreement
CONTACT: Patrick Crowley, Senior Public Works Manager, [email protected], 209-342-2274
DESCRIPTION:
Consider approving the Sole Source Agreement for the purchase of Vehicle Disablement Systems with MobileSpike Technologies Inc., Longview, WA for a total amount not to exceed $750,000 over five years. (Funding Source: Fleet Fund)
STRATEGIC PLAN ELEMENT:
These items support the City of Modesto 2020-2025 Strategic Plan Area of Focus: “Quality of Life”: engage partners across the community to ensure the safety, resilience, and attractiveness of Modesto; Goal A: “improve community safety and quality of life through a combination of prevention and intervention efforts that address safety and its underlying issues”.
BACKGROUND:
Public Works Fleet Services Division assists with procuring, upfitting, servicing and maintaining all law enforcement vehicles for the City. To assist in preserving these vehicles from collision damage, the City has standardized the use of a vehicle disablement system that is integrated into the push bumper on all Field Operations Division patrol units.
Each sports utility vehicle (SUV) assigned to the Field Operations Division within the Police Department is upfitted with various pieces of equipment and components specific to the standards of the Police Department. These upfitting elements are to make the SUVs operationally functional per department needs and standards for safety and efficiency. One of the configurations includes a front push bumper and vehicle disablement system.
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City Council, April 22, 2025
Vehicle Disablement System Agreement
DISCUSSION:
With the City’s current fleet of patrol SUVs, and the ability to reduce repair costs that previously resulted from officers having to conduct Pursuit Immobilization Technique (PIT) maneuvers, the installation of "PIT protection" push bumpers with side protection devices had been implemented as a minimum requirement. As technology improved, one of the options for ending a high-speed vehicle pursuit has been the use of “spike strips.” Historically, these strips were tossed into the road by the officer standing in the roadway. This manual deployment method resulted in officer injuries, deaths, and the general public’s vehicles being inadvertently caught in the spike deployment.
More recently the development of a vehicle disablement system through MobileSpike Technologies, Inc. consisting of a combination push bumper and mechanical arm. The MobileSpike is integrated into the push bumper and mounted to the front bumper of the squad car. As the officer positions the patrol unit with the MobileSpike in front of the rear vehicle tire can activate the spike deployment from a control button inside the patrol vehicle. The officer brakes and the suspect vehicle drives over the spike strip causing the tires to deflate. The spike strip and arm automatically retract when the control button is released.
The integration of the MobileSpike vehicle disablement system has been determined a necessary enhancement for safety of the officers, suspects, and bystanders, minimizing collateral damage to City and other vehicles, and operational loss of patrol units due to body damage requiring extensive body work.
Modesto Municipal Code (MMC) Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment or contractual services to follow formal bid procedures.
However, MMC Section 8-3.204(b) provides that a purchase may be exempted from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met solely by a single article or process. Here, MobileSpike Technologies is the original equipment manufacturer (OEM) and sole manufacturer of the disablement system and replacements parts for these critical operational vehicles. Therefore, staff recommends the purchase of the disablement systems and replacement parts of the Agreement with MobileSpike Technologies should be exempt from the formal bidding procedures in accordance with MMC section 8-3.204(b) since MobileSpike Technologies is the OEM and Sole Manufacturers of these disablement systems and replacement parts.
FISCAL IMPACT:
The funding of this purchase is through the Fleet Fund: 5409-53246. The cost incurred will be recovered through the Fleet Replacement sub-fund tied to each piece of equipment.
Below is a summary of the previous three-year spending for the vehicle disablement system:
Period Cost $
2024 $84,934
2023 $14,902
2022 $54,735
TOTAL $154,571
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City Council, April 22, 2025
Vehicle Disablement System Agreement
Below is a summary of the estimated five-year spending for the vehicle disablement system:
Period Units Cost $
2029 (est. w/3% CPI) 13 $104,000
2028 (est. w/3% CPI) 13 $101,000
2027 (est. w/3% CPI) 19 $144,000
2026 (est. w/3% CPI) 13 $96,000
2025 (est.) 21 $150,000
Replacement Units Lot $155,000
5-Yr Total $750,000
COMMITTEE RECOMMENDATION:
This item was presented at the March 10, 2025 Safety and Communities Committee Meeting and recommended to be forwarded to Council for approval.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving the Sole Source Agreement for the purchase of MobileSpike Vehicle Disablement Systems with MobileSpike Technologies Inc., Longview, WA, for a two-year Agreement with three one-year extension options, for an annual estimated amount of $150,000, and a total amount not to exceed $750,000 over five years; and authorizing the Director of Finance, or her designee, to execute the Agreement.
Approved by:
Bill Sandhu, Public Works Director
Joseph P. Lopez, City Manager
Attachments:
1. Resolution
2. MobileSpike Technologies, Inc. Agreement
3. Sole Source Memorandum
4. Pricing Sheet
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04/22/2025/PW/PCrowley 1
MODESTO CITY COUNCIL
RESOLUTION NO. 2025-XXX
RESOLUTION APPROVING THE SOLE SOURCE AGREEMENT FOR THE
PURCHASE OF MOBILESPIKE VEHICLE DISABLEMENT SYSTEMS WITH MOBILESPIKE TECHNOLOGIES INC., LONGVIEW, WA, FOR A TWO-YEAR
AGREEMENT WITH THREE ONE-YEAR EXTENSION OPTIONS, FOR AN ANNUAL ESTIMATED AMOUNT OF $150,000, AND A TOTAL AMOUNT NOT TO EXCEED $750,000 OVER FIVE YEARS; AND AUTHORIZING THE
DIRECTOR OF FINANCE, OR HER DESIGNEE, TO EXECUTE THE
AGREEMENT
WHEREAS, the City of Modesto Fleet Services Division assists with procuring, upfitting, servicing and maintaining all law enforcement vehicles for the City. To assist in preserving these vehicles from collision damage, the City has standardized the use of a vehicle disablement system that is integrated into the push bumper on all Field Operations Division patrol units; and
WHEREAS, each sports utility vehicle (SUV) assigned to the Field Operations Division within the Police Department is upfitted with various pieces of equipment and components specific to the standards of the Police Department. These upfitting elements are to make the SUVs operationally function per department needs and standards for safety and efficiency. One of the configurations includes a front push bumper and vehicle disablement system; and
WHEREAS, with the City’s current fleet of patrol SUVs and the ability to reduce repair costs that previously resulted from officers having to conduct Pursuit Immobilization Technique (PIT) maneuvers, the installation of "PIT protection" push bumpers with side protection devices had been implemented as a minimum requirement; and
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04/22/2025/PW/PCrowley 2
WHEREAS, MobileSpike Technologies, Inc. recently developed a vehicle disablement system consisting of a combination push bumper and mechanical arm, which is integrated into the push bumper and mounted to the front bumper of the squad car; and WHEREAS, the integration of the MobileSpike vehicle disablement system has been determined a necessary enhancement for safety of the officers, suspects, and bystanders; and
WHEREAS, Modesto Municipal Code (MMC) Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment or contractual services to follow formal bid procedures. However, MMC Section 8-3.204(b) provides that a purchase may be exempted from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met solely by a single article or process. Here, MobileSpike Technologies is the original equipment manufacturer (OEM) and sole manufacturer of the disablement system and replacements parts for these critical operational vehicles. Therefore, staff recommends that the purchase of the disablement systems and replacement parts of the Agreement with MobileSpike Technologies should be exempt from the formal bidding procedures in accordance with MMC section 8-
3.204(b) since MobileSpike Technologies is the OEM and Sole Manufacturers of these disablement systems and replacement parts.
NOW, THEREFORE BE IT RESOLVED, by the Council of the City of Modesto that it hereby approves the Sole Source Agreement for the purchase of MobileSpike Vehicle Disablement Systems with MobileSpike Technologies Inc., Longview, WA, for a two-year Agreement with three one-year extension options, for an annual estimated amount of $150,000, and a total amount not to exceed $750,000 over five years. #13..
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04/22/2025/PW/PCrowley 3
BE IT FURTHER RESOLVED that the Director of Finance, or her designee, is hereby authorized to execute the agreement.
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April 2025, by Councilmember ? who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: ______________________________________
DIANE NAYARES-PEREZ, CMC, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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1 MOBILESPIKE TECHNOLOGIES INC ANNUAL PURCHASE AGREEMENT – PARTS ONLY AGREEMENT # 284800
This agreement, hereinafter called AGREEMENT, made and entered into in the City of Modesto, State of California, this ____ day of _________, 2025, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and MobileSpike Technologies, Inc., a Washington Corporation Company, hereinafter called VENDOR, W I T N E S E T H:
WHEREAS, the Modesto City Council adopted Resolution No. 2025- authorizing the Award of Bid and agreement for the fleet materials, supplies or equipment described herein (the “GOODS”) to VENDOR, attached hereto as Exhibit “A”, and made a part hereof, and WHEREAS, the VENDOR provided a sole source letter that best meets the CITY needs, attached hereto as Exhibit “B” and made a part hereof, and WHEREAS, the CITY and VENDOR shall enter into an agreement for the purchase of POLICE VEHICLE PARTS as described in attached hereto as Exhibit “C” and made a part hereof, and
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. TERM OF AGREEMENT: The term of the AGREEMENT shall be for a period of TWO YEARS with THREE one-year extension options at the sole discretion of City, for a total of up to five years.
Year one: APRIL 22, 2025 THROUGH APRIL 21, 2026
Year two: APRIL 22, 2026 THROUGH APRIL 21, 2027
Year three: APRIL 22, 2027 THROUGH APRIL 21, 2028
Year four: APRIL 22, 2028 THROUGH APRIL 21, 2029
Year five: APRIL 22, 2029 THROUGH APRIL 21, 2030
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2 2. PRICING:
A. Per the aforementioned Council Resolution, the annual estimated amount of the AGREEMENT is $150,000. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $750,000.
B. Pricing during AGREEMENT year one shall be as set forth in Exhibit C Pricing, attached hereto and made a part hereof by this reference.
C. Pricing shall remain firm for the first year of the AGREEMENT.
D. Price increases for each subsequent AGREEMENT years two, three, four, and five, shall be negotiated in good faith by the parties, but in no instance may exceed the net percentage increase during the prior 12 month period in the Federal Bureau of Labor Statistics’ Consumer Price Index (CPI) for West Urban Area. Requests for price increases in any renewal year shall be submitted by VENDOR in writing at least 60 days prior to the annual anniversary date of the AGREEMENT.
3. USAGE: Vendor shall provide whatever quantities may be required during the term of this Agreement. No minimum or maximum quantities are guaranteed or implied by CITY.
4. ORDERING: Vendor shall deliver GOODS to the location specified within CITY’s purchase order. Unless otherwise specified by the Purchasing Division, no GOODS may be delivered to CITY unless a purchase order has been provided by CITY to VENDOR.
5. PAYMENT: All invoices shall be paid in full by CITY after completion and acceptance of the GOODS by the City, and receipt of a properly prepared invoice submitted by VENDOR via email to [email protected] . As specified by the Purchasing Division, every invoice must reference this AGREEMENT number or CITY’s purchase order number. VENDOR will be paid by CITY via the following payment method Net 45 Days via manual check.
6. AMENDMENTS: No changes to this AGREEMENT shall be effective unless mutual agreement of the parties or the sole discretion of the CITY.
7. TERMINATION:
A. In the event either party fails to perform under this AGREEMENT or breaches any condition contained herein, the other party shall notify in writing the breaching party of the non-performance. Within 30 days after receipt of notification, the breaching party shall correct any non-performance to the reasonable satisfaction of the non-breaching party. Failure to correct any non-performance shall allow the non-breaching party to terminate this AGREEMENT for cause.
B. CITY may terminate this AGREEMENT for convenience upon thirty (30) days prior notice to VENDOR by CITY’s authorized employee.
8. INSPECTION: All GOODS are subject to inspection and test by the City for compliance with specifications as included herein, within a reasonable time after delivery. In the event GOODS are defective or not in conformity with this AGREEMENT or CITY’s purchase order, the CITY shall have the rights to either reject the GOODS or require correction. Defective articles or services shall be removed from CITY premises and/or corrected by and at the expense of VENDOR; provided that should the VENDOR fail, neglect or refuse to do so, the CITY shall thereupon have the right to purchase in the open market, in lieu #13..
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3 thereof, a corresponding quantity of any such items. CITY may deduct from any moneys due or that may there after come due to VENDOR, or send an invoice to the VENDOR which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the CITY. In the event that the VENDOR fails to make prompt delivery as specified for any item, the same conditions as to the rights of the CITY to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder. Failure by CITY to inspect and accept or reject shall not relieve the VENDOR from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.
9. RESPONSIBILITY: Unless otherwise specified, the VENDOR shall be responsible for all GOODS until delivered at CITY’s designated delivery point and shall bear all risks as to items rejected or requiring correction after notice of such rejection or correction is given.
10. SHIPMENT: Unless otherwise authorized by CITY’s Purchasing Division, GOODS shall be delivered F.O.B. Destination Freight Prepaid and Included in Price of GOODS. VENDOR may not collect freight collect or charge shipping expenses otherwise to CITY. Original receipted freight bill must accompany the invoice. Shipment must be made within the time stated on Purchase Order, failing which CITY reserves the right to purchase elsewhere and charge VENDOR with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control and without the fault or negligence of VENDOR.
11. CHANGES: A purchase order may at any time, by written order of the CITY, be changed in regard to the GOODS to be furnished, quantities ordered, unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid PO. In the event such change causes an increase or decrease in the cost of performance hereunder, and equitable adjustment will be made for the cost thereof, subject to the approval of the Purchasing Manager, and written notice given therefore.
12. WARRANTY: Notwithstanding any other provisions of the purchase order, VENDOR warranties for the GOODS shall extend for 90 days after delivery thereof to CITY, shall meet or exceed all original manufacturer warranties, and that GOODS shall be of the most suitable grade as specified in this AGREEMENT, VENDOR’s own marketing materials and in the purchase order. Moreover, VENDOR warrants and represents that GOODS shall comply with warranties of merchantability and fitness for a particular purpose. If a defect is discovered in any GOODS covered in this AGREEMENT, VENDOR shall correct at its expense, including transportation/freight, such defects as are reported within one year of final acceptance.
13. INSURANCE: Any purchase order where work, maintenance, or service is performed on CITY property requires appropriate insurance. VENDOR shall ensure proper insurance certificates are on file with the CITY prior to performing onsite work. Contact CITY’s Purchasing Division to verify the type of insurance required.
14. TAX EXEMPTIONS: The CITY is exempt from payment of federal excise tax. All invoices shall be exclusive of such excise tax. Moreover, if the CITY’s purchase is not subject to sales tax, the statement for resale will appear in the body of the purchase order.
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4 15. INDEMNITIES:
A. VENDOR agrees to protect, indemnify and save harmless CITY and its agents, officers, employees, and volunteers from any claim, loss or damage from VENDOR’s, or the GOODs’, infringement of trademarks, patents, copyrights and unfair competition action with to any third party.
B. VENDOR shall hold the CITY and its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of VENDOR, or its agents, officers, employees, or subcontractors relating to or during the performance of its obligations under this AGREEMENT. VENDOR’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for VENDOR to procure and maintain a policy of insurance VENDOR.
16. GOVERNING LAW: This AGREEMENT shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, U.S.A., without giving effect to its conflicts of law provisions or principles.
17. VENUE: Venue for any dispute or claim arising or related to this AGREEMENT its performance, breach, or interpretation (including issues about its validity or enforceability), shall be exclusively in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.
18. ATTORNEYS’ FEES. If a party to this AGREEMENT brings any action, including an action for declaratory relief, to enforce or interpret the provision of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
19. LIMITATION OF LIABILITY: The CITY shall not be responsible for any damage that may accrue by reason of the death or injury of the person of the Vendor’s officers, agents, employees, invitees, or licensees, or be set up at any time because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed to, approximately or remotely, by reason of or in the course of performance of the Purchase Order. The Vendor shall assume full responsibility for the defense of any claims arising under the Purchase Order and the Vendor shall save, keep, and bear harmless the City, all officers and employees thereof, from all damages, costs, or expenses because of personal injury or property damage based on the performance of this Purchase Order or asserted against it.
20. NOTICES: Any notice, payment or instrument required or permitted by this AGREEMENT to be given or delivered to either party shall be deemed to have been received when personally delivered, or one calendar week following deposit of the same in any United States Post Office, registered or certified mail, postage prepaid addressed as follows:
CONTRACTOR: Michael Moormeier, CEO
Mobile Spike Technologies, Inc
1011 3rd Avenue, Suite 4
Longview, WA 98632
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5 CITY: City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353
Either party may change its address for delivery of notice by delivering written notice of such change of address to the other party.
21. ASSIGNMENT: Neither this AGREEMENT nor any portion hereof shall be subcontracted or assigned without the written consent of the City in each and every instance.
22. MISCELLANEOUS: Time is of the essence in each and every provision of this AGREEMENT.
23. ENTIRE AGREEMENT: This AGREEMENT and its exhibits contain the entire understanding between VENDOR and CITY. Additional or new terms contained in this AGREEMENT which vary from VENDOR’S bid are controlling and are deemed accepted by VENDOR by provision of any GOODS or other commencement of performance hereunder. The terms and conditions of the IFB, attached hereto as Exhibit C, are incorporated herein. In the event of a conflict between the IFB and this AGREEMENT, this AGREEMENT shall control. All previous bids, offers and communications relative to this AGREEMENT, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this AGREEMENT. No future waiver or exception to any of the terms, conditions, and provisions of this AGREEMENT shall be considered valid unless specifically agreed to in writing by the parties.
24. PARTIAL INVALIDITY: If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. #13..
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6 IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation, has authorized the execution of this AGREEMENT by its Director of Finance under authority of Resolution No. 2025- adopted by the Council of the City of Modesto on the _____________ day of _____________________, 2025 and _____________________has caused this Agreement to be duly executed. #13..
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05/19/2024
Michael Moormeier, CEO
MobileSpike Technologies Inc.
[email protected]
www.mobilespike.com
360-560-4343
Shane Castro
This letter is to confirm that the MobileSpike vehicle disablement system is a sole source product, manufactured, sold and distributed exclusively by MobileSpike Technologies, Inc. No division of MobileSpike Technologies Inc., nor any other company, makes a similar or competing product. This product must be purchased directly from MobileSpike Technologies Inc. at the address listed below.
The MobileSpike is the only mobile vehicle disablement system, which uses inserted deflation quills to, in a controlled manner, deflate a fleeing vehicle tire, while such device is attached to a patrol vehicle. It is also the only vehicle mounted tire spiking device that automatically stows after use by the officer.
No other like products, that would serve the same purpose or function as the MobileSpike pursuit stopping system, are available for purchase. Because of our investment in the MobileSpike innovation, MobileSpike Technologies Inc. has created a portfolio of intellectual property rights that include:
• Patents
• Proprietary coded digital instructions for the unit
Attached, you will find additional specifications unique to the MobileSpike vehicle disablement system. If you desire additional information, do not hesitate to contact me at (360) 560-4343 at any time. Thank you for your interest in our products.
Regards,
Michael Moormeier, CEO
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MobileSpike Technologies Inc.
[email protected]
www.mobilespike.com
360-560-4343
MOBILESPIKE PATENT INFORMATION
PATENT NUMBER DESCRIPTION
7573379 Mobile, retractile, lateral deploying, vehicle
disablement system
8154396 Pursuit stopping device
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The MobileSpike e-brochure is hereby referenced and hereto incorporated into the sole source product specifications and is attached as a separate document. #13..
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1011 3rd Ave, Ste 4
Longview WA 98632 DATE 9/17/2024
Phone: 360-560-4343
www.mobilespike.com
[email protected] PAGE [1 of 1]
Sales Rep: Michael Moormeier
BILL TO
City of Modesto AP
PO Box 642
Modesto, CA 95353
209-577-5405
[email protected]
Qty Unit Cost Amount
0 5,500.00 $ $ -
0 5,500.00 $ $ -
Mobilespike Replacement Unit Driver 0 $ 4,200.00 $ -
Mobilespike Replacement Unit Passenger 0 4,200.00 $ $ - Mobilespike Push Bumper Driver 0 $1,139.00 $ -
Mobilespike Push Bumper Passenger 0 $1,139.00 $ -
Pit Protection Driver 0 $1,015.00 $ -
Pit Protection Passenger 0 $1,015.00 $ -
Training Strip Driver 0 $70.00 $ -
Training Strip Passenger 0 $70.00 $ -
Replacement Strip Driver 0 $185.00 $ -
Replacement Strip Passenger 0 $185.00 $ -
Pivot Driver 0 $249.00 $ -
Pivot Passenger 0 $249.00 $ -
Duty Strip Driver 0 $429.00 $ -
Duty Strip Passenger $429.00 $ -
Subtotal -
Taxable -
Tax rate
Tax due -
-
TOTAL $ -
MobileSpike Technologies Inc. PRICING
DESCRIPTION
MobileSpike Complete System Driver
MobileSpike Complete System Passenger
Thank You For Your Business!
If you have any questions, please contact:
Michael Moormeier | CEO | 360-560-4343
Make checks payable to: Mobilespike Technologies Inc.
OTHER COMMENTS
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CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2025
Date: March 26, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Bill Sandhu, Director of Public Works Department
SUBJECT: First Amendment to the Agreements for Equipment and Vehicles Part and Service CONTACT: Patrick Crowley, Senior Public Works Manager, [email protected], 209- 342-2274
DESCRIPTION:
Consider approving the First Amendment to the Purchasing Agreements for the purchase of equipment and vehicle parts and services with CenCal Auto and Truck Parts, Modesto, CA and Rush Truck Center, Ceres, CA for an annual combined estimated cost increase of $340,000 for a total amount not to exceed $2,867,550 over five years. (Funding Source: Fleet Management Fund)
STRATEGIC PLAN ELEMENT:
This item is in conformance with City of Modesto Strategic Plan Area: Governance and Service Delivery: ”Build community trust in City government through responsive, transparent and efficient service delivery”; Goal H: Achieve long-term financial sustainability.
BACKGROUND:
The City’s Public Works Department, Fleet Services Division (Fleet) services and maintains 1,583 in-service vehicles, heavy equipment, buses, fire trucks, trailers and other miscellaneous equipment for all areas of the City. Each vehicle or piece of equipment has countless parts to make the unit function safely and efficiently. At any time, components can fail or break on any piece of equipment and preparing a list of parts that will be required in any given Fiscal Year is not feasible. Downtime for any piece of equipment means that a crew or individual cannot perform their job duties and can adversely impact operations.
The recommended purchasing agreements will allow Fleet to obtain the parts required to maintain and repair vehicles and equipment timely, locally and at competitive pricing. Fleet constantly audits price checks on items that are purchased to monitor lowest cost for parts and services orders.
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City Council Meeting, April 22, 2025
First Amendment to the Agreements for Equipment and Vehicles Part and Service
On July 09, 2024, by Resolution No. 2024-262, Council approved an agreement with CenCal Auto and Truck Parts (CenCal) and Rush Truck Center (Rush) for the purchase of equipment and vehicle parts and service for total amount not to exceed $1,000,000 over five years.
DISCUSSION:
Fleet is requesting an increase in funding to address national fleet market conditions, which have increased costs for materials and labor impacting the annual expenditure rates for these goods and services.
The procurement of parts through CenCal provides Fleet with a variety of repair and replacement parts for both heavy and light duty vehicles and equipment such as batteries, filters, suspension components, brake components, fuel system components, various hoses, belts, bearings, and emission compliance parts. Additionally, the City previously procured repair and replacement parts from CarQuest Auto Parts - Fargo (CarQuest), however the parent company, Advance Auto Parts, recently closed the Modesto location. The unanticipated closing of this distribution channel has increased the purchasing volume through CenCal.
Rush provides Fleet both parts and repair services mostly for our heavy equipment and bus inventory. They are the local distributor for Original Equipment Manufacturers (OEM) for Cummins, Ford and Compressed natural Gas (CNG) engines. In addition to the normal repair and replacement parts, such as electronic control modules, brake and emission components, Rush provides vehicle repairs to augment City in-house mechanics. They are the only local source to conduct CNG annual certification inspections, as well as both Cummins, Ford, and bus chassis and engine repairs. The CNG annual inspection has a fleet of 24 buses that were not in the original agreement that requires at least $30,000 annually to ensure Department of Transportation (DOT) compliance. Two unanticipated major engine failures, required approximately $80,000 in costs, reimbursed through Stanislaus Regional Transit Authority (StanRTA), that absorbed the original expenditure estimates.
Modesto Municipal Code Section 8-3.203 generally requires all purchases which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204 (f) “Where the Purchasing Manager, in his or her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar goods or services, of limited quantity or scope, to increase efficiency and avoid delays or disruptions to City projects or services. With the increase of rentals due to additional funding sources and the competitive pricing already obtained through these agreements; the increase of these agreements amount will ensure the City obtains discount pricing.
FISCAL IMPACT:
The initial date of both these agreements occurred on July 10, 2024. However, based on current spend rate staff projects approximately $30,000 monthly for CenCal to cover the loss of CarQuest distributor and industry cost increases. Rush is anticipated to have a spend rate staff projects approximately $15,000 monthly.
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City Council Meeting, April 22, 2025
First Amendment to the Agreements for Equipment and Vehicles Part and Service
Vendor Monthly Spend Average Annual
CenCal Auto and
Truck Parts $30,000 $360,000
Rush Truck Center $15,000 $180,000
Totals $45,000 $540,000
Due to the ongoing service needs, Staff recommends an additional estimated annual amount for years one and two of $340,000 and a combined estimate annual amount for years three, four, and five of $1,787,550 and resulting in a combined estimated five-year not to exceed total of $2,867,500.
Vendor Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL
CenCal Auto and
Truck Parts $360,000 $360,000 $378,000 $396,900 $416,750 $1,911,650 Rush Truck
Center $180,000 $180,000 $189,000 $198,500 $208,400 $955,900 Totals $540,000 $540,000 $567,000 $595,400 $625,150 $2,867,550
COMMITTEE RECOMMENDATION
This item was considered by the Finance Committee at the meeting held on March 24, 2025, where it was recommended that it be forwarded to Council for approval.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving the First Amendments for the Agreements with CenCal Auto and Truck Parts, Modesto, CA and Rush Truck Centers, Ceres, CA for the purchase of Equipment and Vehicle Parts and Services for the Agreements for an annual estimated cost increase of $340,000 from $200,000 to $540,000 for a revised total amount not to exceed $2,867,550 over five years; and authorizing the Director of Finance, or her designee, to execute the Amendments. #14..
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City Council Meeting, April 22, 2025
First Amendment to the Agreements for Equipment and Vehicles Part and Service
Approved by:
Bill Sandhu, Director of Public Works
Joseph P. Lopez, City Manager
Attachments:
1. Resolution
2. Amendment #1 – Cencal Auto and Truck Parts
3. Amendment #1 – Rush Truck Center_Parts
4. Amendment #1 – Rush Truck Center_Services
5. SIGNED Agreement – CenCal Auto and Truck Parts
6. SIGNED Agreement – Rush Truck Center
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1 2025-
MODESTO CITY COUNCIL
RESOLUTION NO. 2025-XX
RESOLUTION APPROVING THE FIRST AMENDMENTS FOR THE
AGREEMENTS WITH CENCAL AUTO AND TRUCK PARTS, MODESTO, CA
AND RUSH TRUCK CENTERS, CERES, CA FOR THE PURCHASE OF
EQUIPMENT AND VEHICLE PARTS AND SERVICES FOR THE
AGREEMENTS FOR AN ANNUAL ESTIMATED COST INCREASE OF $340,000 FROM $200,000 TO $540,000 FOR A REVISED TOTAL AMOUNT NOT TO EXCEED $2,867,550 OVER FIVE YEARS; AND AUTHORIZING THE
DIRCTOR OF FINANCE, OR HER DESIGNEE, TO EXECUTE THE
AMENDMENTS
WHEREAS, the City’s Public Works Department, Fleet Services Division (Fleet) services and maintains 1,583 in-service vehicles, heavy equipment, buses, fire trucks, trailers and other miscellaneous equipment for all areas of the City. Each vehicle or piece of equipment has countless parts to make the unit function safely and efficiently. At any time, components can fail or break on any piece of equipment and preparing a list of parts that will be required in any given Fiscal Year is not feasible. Downtime for any piece of equipment means that a crew or individual cannot perform their job duties and can adversely impact operations; and
WHEREAS, on July 09, 2024, by Resolution No. 2024-262, Council approved an agreement with CenCal Auto and Truck Parts (CenCal) and Rush Truck Center (Rush) for the purchase of equipment and vehicle parts and service for total amount not to exceed $1,000,000 over five years; and
WHEREAS, CenCal provides Fleet a variety of repair and replacement parts for both heavy and light duty vehicles and equipment such as batteries, filters, suspension components, brake components, fuel system components, various hoses, belts, bearings, and emission compliance parts; and
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2 2025-
WHEREAS, based on current spend rate staff projects approximately $30,000 monthly for CenCal to cover the loss of CarQuest distributor and industry cost increases.
Rush is anticipated to have a spend rate staff projects approximately $15,000 monthly; and
WHEREAS, Rush provides Fleet both parts and repair services mostly for our heavy equipment and bus inventory. They are the local distributor for Original Equipment Manufacturers (OEM) for Cummins, Ford and Compressed natural Gas (CNG) engines. In addition to the normal repair and replacement parts, such as electronic control modules, brake and emission components, Rush provides vehicle repairs to augment City in-house mechanics; and
WHEREAS, they are the only local source to conduct CNG annual certification inspections, as well as both Cummins, Ford, and bus chassis and engine repairs. The CNG annual inspection has a fleet of 24 buses that were not in the original agreement that requires at least $30,000 annually to ensure Department of Transportation (DOT) compliance. Two unanticipated major engine failures, required approximately $80,000 in costs, reimbursed through Stanislaus Regional Transit Authority (StanRTA), that absorbed the original expenditure estimates; and
WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204 (f) “Where the Purchasing Manager, in his or her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar goods or services, of limited quantity or #14..
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3 2025-
scope, to increase efficiency and avoid delays or disruptions to City projects or services.
With the increase of rentals due to additional funding sources and the competitive pricing already obtained through these agreements; the increase of these agreements amount will ensure the City obtains discount pricing.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the First Amendment to the Purchasing Agreements for the purchase of equipment and vehicle parts and services with CenCal Auto and Truck Parts, Modesto, CA and Rush Truck Center, Ceres, CA for an annual combined estimated cost increase of $340,000 from $200,000 to $540,000 for a revised total amount not to exceed $2,867,550 over five years.
BE IT FURTHER RESOLVED the Director of Finance, or her designee, is hereby authorized to execute the amendment.
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4 2025-
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April, 2025, by Councilmember ________, who moved its adoption, which motion being duly seconded by Councilmember ______, was upon roll call carried and the resolution adopted by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: _____________________________
DIANE NAYARES-PEREZ, CMC City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: ____________________________________
JOSE M SANCHEZ, City Attorney
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1 FIRST AMENDMENT TO PURCHASE AGREEMENT
FOR THE PURCHASE OF VEHICLE PARTS AND SUPPLIES WITH CENCAL AUTO
AND TRUCK PARTS, INC
This FIRST AMENDMENT to the PURCHASE AGREEMENT (“FIRST AMENDMENT”), made and entered into in the City of Modesto, State of California, this _____ day of ____, 2025, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY, and CenCal Auto and Truck Parts, Inc., Modesto, CA, hereinafter collectively referred to as VENDOR.
This FIRST AMENDMENT is made with reference to the following recitals:
A. Purchase Agreement NO. 276512, hereinafter referred to as AGREEMENT was entered into by and between CITY and VENDOR on the 9th day of July, 2024 to provide vehicle parts and supplies.
B. The AGREEMENT provides that the cost of the AGREEMENT shall not exceed $600,000 based on RESOLUTION No. 2024-262
C. The CITY has required to purchase over the estimated amount of vehicle parts and supplies to prevent downtime for any piece of equipment, and estimates that an additional amount of $360,000 will be needed to ensure sufficient parts and supplies are available to maintain all vehicles or equipment function safely and efficiently through the end of the AGREEMENT, dated July 9, 2029.
D. CITY and VENDOR now desire to memorialize the change to the terms of the AGREEMENT with this FIRST AMENDMENT.
NOW, THEREFORE, the parties hereto mutually agree to the following:
1. Section 2.A. of the AGREEMENT is amended to read as follows:
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2 The annual estimated amount of the AGREEMENT is $360,000. The total amount paid by CITY to VENDOR over the full term of the AGREEMENT shall not exceed $1,911,650.
2. Except as modified and amended by this FIRST AMENDMENT, all other provisions of the AGREEMENT shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the CITY OF MODESTO, a Municipal Corporation, has authorized the execution of this FIRST AMENDMENT by its Director of Finance and attested by its City Clerk under authority of Resolution No. , adopted by the Council of the City of Modesto on the ___ day of ___________, 2025, and CenCal Auto and Truck Parts, Inc., has caused this FIRST AMENDMENT to be duly executed.
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1 FIRST AMENDMENT TO PURCHASE AGREEMENT
FOR SHOP RATES SERVICES WITH RUSH MEDIUM-DUTY TRUCK CENTERS OF
CALIFORNIA, INC
This FIRST AMENDMENT to the PURCHASE AGREEMENT (“FIRST
AMENDMENT”), made and entered into in the City of Modesto, State of California, this _____ day of ____, 2025, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY , and Rush Medium-Duty Truck Centers of California, Inc., Modesto, CA, hereinafter collectively referred to as VENDOR.
This FIRST AMENDMENT is made with reference to the following recitals:
A. Purchase Agreement NO. 276986, hereinafter referred to as AGREEMENT was entered into by and between CITY and VENDOR on the 9th day of July, 2024 to provide SHOP RATES SERVICES.
B. The AGREEMENT provides that the cost of the AGREEMENT shall not exceed $200,000 based on RESOLUTION No. 2024-262
C. The CITY has required to purchase over the estimated amount of shop rate services to prevent downtime for any piece of equipment, and estimates that an additional amount of $90,000. will be needed to ensure sufficient parts and supplies are available to maintain all vehicles or equipment function safely and efficiently through the end of the AGREEMENT, dated July 9, 2029.
D. CITY and VENDOR now desire to memorialize the change to the terms of the AGREEMENT with this FIRST AMENDMENT.
NOW, THEREFORE, the parties hereto mutually agree to the following:
1. Section 2.A. of the AGREEMENT is hereby amended to read as follows:
The annual estimated amount of the AGREEMENT is $90,000. The total amount paid by #14..
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2 CITY to VENDOR over the full term of the AGREEMENT shall not exceed $477,950.
2. Except as modified and amended by this FIRST AMENDMENT, all other provisions of the AGREEMENT shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the CITY OF MODESTO, a Municipal Corporation, has authorized the execution of this FIRST AMENDMENT by its Director of Finance under authority of Resolution No. , adopted by the Council of the City of Modesto on the ___ day of ___________, 2025, and Rush Medium-Duty Truck Centers of California, Inc., has caused this FIRST AMENDMENT to be duly executed.
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1 FIRST AMENDMENT TO PURCHASE AGREEMENT
FOR SHOP RATES SERVICES WITH RUSH MEDIUM-DUTY TRUCK CENTERS OF
CALIFORNIA, INC
This FIRST AMENDMENT to the PURCHASE AGREEMENT (“FIRST
AMENDMENT”), made and entered into in the City of Modesto, State of California, this _____ day of ____, 2025, by and between the City of Modesto, a municipal corporation of the State of California, hereinafter called CITY , and Rush Medium-Duty Truck Centers of California, Inc., Modesto, CA, hereinafter collectively referred to as CONTRACTOR.
This FIRST AMENDMENT is made with reference to the following recitals:
A. A Purchase Agreement NO. 276986, hereinafter referred to as AGREEMENT was entered into by and between CITY and CONTRACTOR on the 9th day of July, 2024 to provide SHOP RATES SERVICES.
B. The AGREEMENT provides that the cost of the AGREEMENT shall not exceed $200,000 based on RESOLUTION No. 2024-262.
C. The CITY has required to purchase over the estimated amount of shop rate services to prevent downtime for any piece of equipment, and estimates that an additional amount of $90,000. will be needed to ensure sufficient parts and supplies are available to maintain all vehicles or equipment function safely and efficiently through the end of the AGREEMENT, dated July 9, 2029.
D. CITY and CONTRACTOR now desire to memorialize the change to the terms of the AGREEMENT with this FIRST AMENDMENT.
NOW, THEREFORE, the parties hereto mutually agree to the following:
1. Section 1(e) of the AGREEMENT is amended to read as follows:
CONTRACTOR shall furnish said services at the following AGREEMENT rates for an #14..
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2 estimated annual amount of $90,000. The total amount paid by CITY to CONTRACTOR over the full term of the AGREEMENT shall not exceed $477,950. Unless the services provided are for a lump sum or flat fee, fees for work performed by CONTRACTOR on an hourly basis shall not exceed the amounts shown on the attached hereto as Exhibit C.
2. Except as modified and amended by this FIRST AMENDMENT, all other provisions of the AGREEMENT shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the CITY OF MODESTO, a Municipal Corporation, has authorized the execution of this FIRST AMENDMENT by its Director of Finance under authority of Resolution No. , adopted by the Council of the City of Modesto on the ___ day of ___________, 2025, and Rush Medium-Duty Truck Centers of California, Inc., has caused this FIRST AMENDMENT to be duly executed.
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CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2025
Date: March 24, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Bill Sandhu, Director of Public Works
SUBJECT: First Amendment to On-Call Mechanical and Refrigeration Services CONTACT: Gabe DaSilva, Facilities Manager, [email protected], 209-342-2281 DESCRIPTION:
Consider approving the First Amendment with Champion Industrial Contractors, Inc. Modesto, CA for On-Call Mechanical and Refrigeration Services, increasing the Agreement amount by $420,000 to a new total of $1,210,505 over five years. (Funding Source: General Fund, Utility Funds, and Building Maintenance Fund)
STRATEGIC PLAN ELEMENT:
This action supports the 2020-2025 City of Modesto Strategic Plan Area: Governance and Service Delivery: “Build Community Trust in City Government Through Responsive, Transparent and Efficient Service Delivery”; Goal J: “Build A High-Performance Organization.” BACKGROUND:
The City has a need for On-Call Mechanical and Refrigeration Services at city properties on an “as needed” basis. Utilities, Parks, Police and Fire Departments, as well as Building Services, use on-call mechanical and refrigeration services. This citywide contract is for mechanical and refrigeration repairs, addressing issues that arise from city-related construction and maintenance events. In the event of system failure, On-Call services will be available for emergency service calls.
On May 4, 2021, the Purchasing Division issued Request for Bid (RFB) No.1920-68 for On-Call Mechanical and Refrigeration Services under multiple category codes1. Prospective bidders were notified online and via email of the bid opportunity. Thirteen companies chose to download the RFB document.
1Commodity Codes: 91000- Building Maintenance, Installation and Repair Services 91036- Heating, Air Conditioning and Ventilation Maintenance and Repair Services (including installation) 91450- Heating, Ventilating and Air Conditioning (Hvac) 93667- Refrigeration Equipment Maintenance and Repair 96702- Air Conditioning, Heating and Ventilating Equipment (Hvac) Manufacturing Services #15..
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City Council, April 22, 2025
First Amendment to On-Call Mechanical
and Refrigeration Services
On June 8, 2021, bids were formally opened by the City Clerk and broadcast via Microsoft Teams Livestream2. Two vendors responded with formal bids. One of which is a local vendor.
Based on providing the overall lowest responsive and responsible bid, staff recommended the award of bid to Champion Industrial Contractors Inc., Modesto, CA.
On September 7, 2021, by Resolution No. 2021-339, Council authorized the award of bid and service agreement for On-Call Mechanical and Refrigeration Services to Champion Industrial Contractors, Inc., for a two-year agreement with three one-year extension options, for an annual cost not to exceed $158,101 and a total amount not to exceed $790,505 over five years.
DISCUSSION:
With aging infrastructure and challenges of deferred maintenance throughout City facilities, there has been an increase of the use for On-Call Mechanical and Refrigeration Services. A fair amount of these unanticipated mechanical services were the result of aging heating, ventilation, and air conditioning (HVAC) units. Due to the geographic location of equipment, code mandated maintenance, and occupant needs, these systems need to receive regularly scheduled maintenance; some more frequently than others based upon occupant needs and seasonal requirements.
Various City departments including Parks, Recreation and Neighborhoods, Public Works, Utilities, Modesto Police Department and Modesto Fire including Oakdale Fire3 have HVAC, and refrigeration (ice machines) systems (HVAC/R) that are aging and require routine maintenance and unplanned repairs. The need to have a maintenance agreement for the HVAC/R units will extend the life of the equipment/systems, minimize equipment failures, and maximize the system’s operations (heating, cooling, and ice making). This work is necessary to maintain a safe and healthy working environment for City staff, customers, and citizens.
City staff is currently working with the results of the Facility Condition Assessment which will allow the City to plan for the deferred maintenance priorities needed to address aging infrastructure. Required maintenance/repair services will greatly improve our ability to avoid unexpected maintenance services. Staff recommends the First Amendment to the Agreement for On-Call Mechanical and Refrigeration Services increasing the annual costs from $158,101 to $242,101 in anticipation of increasing need for future required services.
Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204(f) “Where the Purchasing Manager, in her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar good or services, of limited quantity or scope, in order to increase efficiency and avoid delays or disruptions to City projects or services.” The City has determined that an increase in Agreement funding is required to ensure adequate funding allowance in years four and five to cover the increased demand for services.
2 Staff implemented a virtual bid opening process in an effort to slow the spread of COVID-19. 3 The City of Modesto provides the City of Oakdale fire coverage through the Modesto Fire Department. Under this MOU, the maintenance services for the Oakdale stations are included in the Agreement as Modesto personnel are staffing these facilities.
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City Council, April 22, 2025
First Amendment to On-Call Mechanical
and Refrigeration Services
FISCAL IMPACT:
Sufficient funds are budgeted in Fiscal Year (FY) 2024-25 to cover the cost for this amendment.
Below is the past three-year spending history. The proposed increase of $420,000 is due in part to work caused by unexpected increases in maintenance needs and will be funded through the current FY 2024-25 budget and allocated among the various divisions as identified in the Original Agreement.
COMMITTEE RECOMMENDATION:
This item was presented to the Finance Committee on March 24, 2025, and was recommended to forward to council for approval.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving the First Amendment with Champion Industrial Contractors, Inc. Modesto, CA for the On-Call Mechanical and Refrigeration Services, increasing the Agreement amount by $420,000 to a new total amount of $1,210,505 over five years, and authorizing the City Manager, or his designee, to execute the Amendment.
Approved by:
Bill Sandhu, Director of Public Works
Joseph P. Lopez, City Manager
Attachments:
1. Resolution
2. Champion Industrial – First Amendment
3. Champion Industrial – Original Agreement
Period Amount
Year 1 $73,019
Year 2 $212,722
Year 3 $218,496
Total $504,237
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MODESTO CITY COUNCIL
RESOLUTION NO. 2025-
RESOLUTION APPROVING THE FIRST AMENDMENT WITH CHAMPION
INDUSTRIAL CONTRACTORS, INC. MODESTO, CA FOR THE ON-CALL
MECHANICAL AND REFRIGERATION SERVICES, INCREASING THE
AGREEMENT AMOUNT BY $420,000 TO A NEW TOTAL AMOUNT OF
$1,210,505 OVER FIVE YEARS, AND AUTHORIZING THE CITY MANGER, OR
HIS DESIGNEE, TO EXECUTE THE AMENDMENT
WHEREAS, on May 4, 2021, the Purchasing Division issued Request for Bid (RFB) No.1920-68 for On-Call Mechanical and Refrigeration Services under multiple category codes; and
WHEREAS, on June 8, 2021, bids were formally opened by the City Clerk an broadcast via Microsoft Teams Livestream. Two Vendors responded with formal bids, one of which is a local vendor; and
WHEREAS, on September 7, 2021, by Resolution No. 2021-339, Council authorized the award of bid and service agreement for On-Call Mechanical and Refrigeration Services to Champion Industrial Contractors, Inc., for a two-year agreement with three one-year extension options, for an annual cost not to exceed $158,101 and a total amount not to exceed $790,505 over five; and WHEREAS, with aging infrastructure and challenges of deferred maintenance throughout City facilities, there has been an increase of the use for On-Call Mechanical and Refrigeration Services; and
WHEREAS, various City departments including Parks, Recreation and Neighborhoods, Public Works, Utilities, Modesto Police Department and Modesto Fire including Oakdale Fire have HVAC, and refrigeration (ice machines) systems (HVAC/R) that are aging and require routine maintenance and unplanned repairs; and #15..
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WHEREAS, city staff is currently working with the results of the Facility Condition Assessment which will allow the City to plan for the deferred maintenance priorities needed to address aging infrastructure; and
WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204(f) “Where the Purchasing Manager, in her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar good or services, of limited quantity or scope, in order to increase efficiency and avoid delays or disruptions to City projects or services.” The City has determined that an increase in Agreement funding is required to ensure adequate funding allowance in years four and five to cover the increased demand for services; and
WHEREAS, staff recommends the First Amendment to the Agreement for OnCall Mechanical and Refrigeration Services increasing the annual costs from $158,101 to $242,101 in anticipation of increasing need for future required services.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the First Amendment with Champion Industrial Contractors, Inc.
Modesto, Ca for the On-Call Mechanical and Refrigeration Services, increasing the agreement amount by $420,000 to a new total amount of $1,210,505 over five years.
BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute the Amendment, in a form approved by the City Attorney. #15..
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The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April, 2025, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:
AYES Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: ___________________________
DIANE NAYARES-PEREZ, CMC City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: _____________________________
JOSE M. SANCHEZ, City Attorney
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FIRST AMENDMENT TO AGREEMENT
WITH CHAMPION INDUSTRIAL CONTRACTORS INC. FOR ON-CALL
MECHANICAL AND REFRIGERATION SERVICES
This First Amendment to the Agreement for On-Call Mechanical And Refrigeration Services (“First Amendment”) is entered into between the CITY OF MODESTO, a municipal corporation of the State of California (hereinafter the “CITY”) and Champion Industrial Contractors, Inc., a California corporation (hereinafter “CONTRACTOR”) as of ________________, 2025 (the “Effective Date”).
RECITALS
This First Amendment is made with regard to the following recitals:
WHEREAS, CITY and CONTRACTOR previously entered into an Agreement for On-Call Mechanical And Refrigeration Services on the 7th day of September 2021 (the “Original Agreement”).
WHEREAS, CITY and CONTRACTOR desire to amend the Original Agreement to increase the compensation paid for services amount by $420,000 for a revised total amount not to exceed $1,210,505, and
NOW, THEREFORE, in consideration of this Amendment, and the mutual promises, covenants, and stipulations contained in the Original Agreement and this First Amendment, the parties agree as follows:
1. Section 1 “Scope of Work”, subsection “f”, paragraph 1, of the Original Agreement shall be deleted in its entirety and replaced with the following:
“CONTRACTOR shall furnish said services at the following contracted rates, for an annual estimated amount of $242,101 for a total amount not to exceed $1,210,505 over five (5) years.”
2. Except as modified and amended by this First Amendment, all other #15..
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provisions of the Original Agreement, shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the City of Modesto, a municipal corporation, has authorized the execution of this First Amendment by its City Manager and attestation by its City Clerk under the authority of Resolution No. 2025-________ on the ___________ day of ______________, 2025, and Champion Industrial Contractors Inc. has caused this First Amendment to be duly executed as of the Effective Date. #15..
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CITY OF MODESTO
COUNCIL AGENDA REPORT
DATE OF MEETING:
April 22, 2025
March 26, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: William Wong, Director of Utilities
SUBJECT: City of Modesto Sewer System Management Plan Update CONTACT: Jeff Daniels, Wastewater Division Manager, [email protected], 209-577-6255
DESCRIPTION:
Consider approving the 2024 update to the City of Modesto Sewer System Management Plan. (Funding Source: Sewer Operations Fund)
STRATEGIC PLAN ELEMENT:
The recommended action supports the City of Modesto 2020-2025 Strategic Plan Initiatives, Goal D: Provide safe. Efficient and reliable infrastructure through proactive community investment, maintenance, and sustainability efforts.
BACKGROUND:
The City’s sanitary sewer system is regulated by the State Water Resources Control Board (SWRCB). On May 2, 2006, the SWRCB adopted Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems. On December 6, 2022, the SWRCB adopted a revised WDR Order No. WQ 2022-0103-DWQ1. The revised WDR became effective on June 5, 2023.
The WDR governs the operations and maintenance of wastewater collection systems and requires agencies to develop, implement, and periodically update a system-specific Sewer System Management Plan (SSMP). The SSMP is a guiding document for the proper management, operation, and maintenance of all parts of the sanitary sewer system. The goal of the WDR and the SSMP is to reduce and prevent Sanitary Sewer Spills (SSS), and to mitigate the effects of any SSS’s that do occur. Adherence to the SSMP aids staff in achieving the City’s goal of reducing SSS’s and ensures continued compliance with all State and Federal regulations. The SSMP must be approved by the “Enrollees” governing board (Modesto City Council) at a public meeting.
1 State Water Resources Control Board Order No. 2022-0103-DWQ can be found at:
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/wqo_2022-0103-dwq.pdf #16..
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City Council, April 22, 2025
City of Modesto Sewer System Management Plan Update
On July 24, 2007, by Resolution No. 2017-357, Council approved the development of the SSMP.
On April 7, 2009, by Resolution No. 2009-150, Council certified and approved the completed SSMP.
Since that time, audits and updates to the SSMP have been approved according to the required review and update schedule. Staff has conducted internal audits of the SSMP in November 2013, October 2014, October/November 2016, August 2017, February 2019, February 2021, and February 2024. Council has previously approved SSMP updates in 2012, 2015, 2017, and 20222.
DISCUSSION:
The revised WDR requires staff to perform audits on the SSMP a minimum of every three (3) years and complete updates to the SSMP every six (6) years, or when significant changes are made to operations. Other significant changes to the previous order include:
Expanding sewer spill definitions to include a prohibition on “Waters of the State”, including groundwater,
Adding a new spill category; Category 4 – Spills under 50 gals, Requirements to assess risks associated with climate change, Requirements to provide list Capital Improvement Project (CIP) funding sources and expected completion dates,
Requires adequate funding to ensure compliance with WDR, Requires pro-active management of the sewer system, and Requires preplanning and coordination with other agencies.
The most recent audit report and findings are included in Section 10 of the City of Modesto SSMP update (Attachment 2). The findings include, but are not limited to the following:
Major SSMP audit findings:
Updated org chart with names and phone numbers of staff responsible for SSMP SSMP update schedule is needed (new requirement)
Plan to identify system assets vulnerable to the impacts of climate change is needed (new requirement)
Funding sources and estimated completion dates need to be added to CIP project list (new requirement)
Updates to the SSO Trends in SSMP Element 9, Monitoring, measurement, and plan modifications (2019 and 2021 Audits)
The SSMP has been updated to address all audit findings. The revised WDR requires the current audit and subsequent update be approved by the City’s governing body, Modesto City Council, at a public meeting to incorporate the necessary changes prior to the update schedule deadline.
2 On February 7, 2012, by Resolution No. 2012-49; on March 3, 2015, by Resolution No. 2015-72; on September 5, 2017, by Resolution No. 2017-357; on July 12, 2022, by Resolution No. 2022-320. #16..
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City Council, April 22, 2025
City of Modesto Sewer System Management Plan Update
If the City failed to approve and/or update the SSMP, it would be in violation of Order No. WQ 2022-0103-DWQ Statewide General Waste Discharge Requirements and the City would be subject to penalties up to $10,000 per day.
FISCAL IMPACT:
There are no costs associated with the approval of the updated SSMP. However, there are costs associated with the implementation of various elements of the SSMP. These implementation costs are reflected in the Utilities Department, Wastewater Collections annual budget: 4210-44211-Various.
COMMITTEE RECOMMENDATION:
This item was presented to Finance Committee on March 24, 2025, and was recommended to forward to Council for approval.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution approving the 2024 update to the City of Modesto Sewer System Management Plan.
Approved by:
William Wong, Director of Utilities
Joseph P. Lopez, City Manager
Attachments:
1. Resolution
2. City of Modesto Sewer System Management Plan 2024
3. City of Modesto Spill Emergency Response Plan
4. City of Modesto Standard Operating Procedures C-10 – Sanitary Sewer Spills #16..
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MODESTO CITY COUNCIL
RESOLUTION NO. 2025-XX
RESOLUTION APPROVING THE 2024 UPDATE TO THE CITY OF MODESTO
SEWER SYSTEM MANAGEMENT PLAN
WHEREAS, the City of Modesto’s sanitary sewer system is regulated by the State Water Resources Control Board (SWRCB); and
WHEREAS, on May 02, 2006, the SWRCB adopted the Statewide General Waste Discharge Requirements (WDR), Order No. 2006-0003-DWQ, for Sanitary Sewer Systems; and
WHEREAS, on December 06, 2022, the SWRCB adopted a revised WDR Order No. WQ 2022-0103-DWQ which went into effect on June 05, 2023; and WHEREAS, the WDR governs the operations and maintenance of wastewater collection systems and requires agencies to develop, implement, and periodically update a system-specific Sewer System Management Plan (SSMP); and WHEREAS, the SSMP is a guiding document for the proper management, operation, and maintenance of all parts of the sanitary sewer system; and WHEREAS, the revised WDR requires staff to perform audits on the SSMP a minimum of every three (3) years and complete updates to the SSMP every six (6) years, or when significant changes are made to operations; and WHEREAS, the most recent audit report and findings are included in Section 10 of the City of Modesto SSMP update; and
WHEREAS, the SSMP has been updated to address all audit findings; and WHEREAS, the revised WDR requires the current audit and subsequent update be approved by the City’s governing body, Modesto City Council, at a public meeting to #16..
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4/22/2025/Utilities/JDaniels/Item # 2 2025-XXX
incorporate the necessary changes prior to the update schedule deadline; and WHEREAS, if the City fails to approve and/or update the SSMP, it would be in violation of Order No. WQ 2022-0103-DWQ Statewide General Waste Discharge Requirements and the City would be subject to penalties up to $10,000 per day.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the 2024 update to the City of Modesto Sewer System Management Plan.
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 22nd day of April 2025, by __________________, who moved its adoption, which motion being duly seconded by ____________________ was upon roll call carried and the resolution adopted by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ATTEST: _________________________________
DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: __________________________________
JOSE M. SANCHEZ, City Attorney
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City of Modesto
Utilities Department
Sewer System Management Plan
(SSMP)
Updated December 2024
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ELEMENT 1 –
GOAL AND INTRODUCTION
DATE ISSUED: 4-6-2009
DATE REVISED: 10-02-2014
5-13-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
SEWER SYSTEM MANAGEMENT PLAN GOAL
The goal of the SSMP is to provide the City of Modesto with a plan and schedule to properly manage, operate, and maintain all parts of the wastewater collections system.
It is the goal of the Wastewater Collection Division to:
• Promote a safe working environment
• Reduce and prevent both dry and wet weather sanitary sewer overflows (SSOs) • Contain and mitigate the impact of SSOs that do occur • Fully comply with all State and Federal regulatory requirements • Provide excellent customer service
• Provide adequate capacity to convey peak flows
• Manage and operate the wastewater collection system using the best management practices available
• Use available funds in the most efficient manner possible
SEWER SYSTEM MANAGEMENT PLAN INTRODUCTION
1.1.Regulatory Context
On December 6, 2022, the State Water Board adopted Order No. 2022-0103-DWQ.
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
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Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.
For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.
This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006- 0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies; • Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan (SSMP); • Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirement An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in #16..
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response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
For the purpose of the Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.
The effective implementation of the City’s SSMP is necessary to eliminate the discharge of sewage and fully comply with the General Order. The purpose of the SSMP is to facilitate proper funding and management of the sanitary sewer system.
The City of Modesto SSMP includes provisions to provide proper and efficient management, operation, and maintenance of the sanitary sewer system, while taking into consideration risk management and cost benefit analysis.
The City of Modesto SSMP addresses each of the (per current order 2022-0103) 11 elements summarized below:
1. Goals and Introduction
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. Sewer Pipe Blockage Control Program
8. System Evaluation, Capacity Assurance, and Capital Improvements
9. Monitoring, Management and Program Modifications
10.Internal Audits
11.Communication Program
1.2.SSMP Implementation and Update Schedule
City of Modesto (Original)
SSMP Element Implementation
Required
Completion
Date
Date
Completed
SSMP Development Plan and
Schedule
Aug 2, 2007 July 26, 2007
Goals and Org Structure Nov 2, 2007 Nov 1, 2007
Overflow Emergency Response
Program
Nov 2, 2008 Nov 1, 2007
Legal Authority Nov 2, 2008 Nov 3, 2008
Operation and Maintenance Program Nov 2. 2008 Nov 3, 2008 Grease Control Program Nov 2, 2008 Nov 3, 2008
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Design and Performance May 2, 2009 Nov 3, 2008
System Evaluation and Capacity
Assurance Plan
May 2, 2009 Apr 7, 2009
Final SSMP (all elements) May 2, 2009 Apr 7, 2009
SSMP Schedule Due Date Completed Date
Original Audit May 2, 2011 Mar 15, 2011
Plan Audit May 2, 2013 Nov 9, 2011
Plan Update May 2, 2014 Dec 13, 2011
Plan Audit May 2, 2015 Oct 2, 2014
Plan Update (extra) Mar 3, 2015
Plan Audit May 2, 2017 Nov 28, 2016
Plan Update (extra) Sep 5, 2017
Plan Audit May 2, 2019 Feb 12, 2019
Plan Update May 2, 2019 Sep 5, 2017
Plan Audit May 2, 2021 Feb 23, 2021
Plan Update (extra) July 12, 2022
Plan Audit May 2, 2024 May 2, 2024
Plan Update May 2, 2025
Plan Audit May 2, 2027
Plan Audit May 2, 2030
Plan Update May 2, 2031
1.3.Sewer System Asset Overview
• The City of Modesto wastewater collection system serves the City of Modesto, the Beard Industrial Area, and the unincorporated area of Empire, all located within Stanislaus County.
• The City of Modesto collection system service area includes incorporated and unincorporated areas bound by the City’s Sphere of Influence as shown on the map below.
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• As noted above, the City’s collection system serves the City of Modesto (including some unincorporated areas), the Beard Industrial area, and the unincorporated area of Empire. The population of this area is XXX,XXX. • The City of Modesto wastewater collection system is comprised of the following operational assets:
o Force Mains = 6.9 miles
o Gravity sewer mains = 642.0 miles (including siphons) o Total sewer length = 648.9 miles
o Number of pump stations = 42
o Number of siphons = 7 (est.)
• The City of Modesto sewer collection system has historical included a number of storm drain cross-connections. The City has been working to remove these and improve storm drainage in those areas. See Cross-connection map below. #16..
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• The City of Modesto’s Computerized Maintenance Management System (CMMS) is provided by Central Square Asset Management (formally Lucity). The city’s CMMS houses all maintenance and repair activities preformed on the City’s sewer and storm systems. The City’s CMMS is fully integrated with the City’s GIS system. The City uses a GPS receiver to collect new and changing asset information to keep the sewer maps up to date.
• The City of Modesto owns and operates the wastewater collection system but does not own or operate either upper or lower lateral. This is included in the City’s Municipal Code section 5-6.309(b) which states:
“Each user shall be responsible for the construction, maintenance and repair of his or her house sewer line. Each user shall be liable for damages which may result to the sewage system from his or her failure to keep his or her house sewer line in good order. A City inspector shall be admitted at all reasonable hours to all parts of any premises connected with the sewage system for purposes of checking the house sewer line and all fixtures and facilities connected thereto.” • The City of Modesto has approximately 65,235 service connections. • The City of Modesto has several unique challenges within the City’s service area.
o The soil conditions within the City of Modesto service area is mostly sandy. Because of this, excavations that are over 12’ in depth require difficult shoring and can still undermine neighboring utilities and #16..
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structures. The City of Modesto addresses this issue by limiting local sewers to less than 12’ in depth.
o Due in part to the sandy soil conditions, large portions of the city’s storm drainage system rely on “Rockwells” or French drains. Rockwells require more maintenance than a typical storm system and can become saturated after several days of rain, which can put additional strain on the sewer system.
o Due in part to the depth restrictions, and the flat topography, the City has a larger than normal number of lift stations.
o The elevation changes surrounding both the Tuolumne River and Dry Creek present unique engineering challenges for sewer crossings. In many locations there is a 40’ change in elevation between the surrounding surface area and the bottom of Dry Creek or the Tuolumne River.
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II ORGANIZATION
DATE ISSUED: 4-6-2009
DATE REVISED: 12-30-2014, 10-25-2016,
8-3-2017, 2-12-2019, 1-7-2021, 6-24-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The WDR requires that the SSMP identify the organizational structure responsible for implementing the SSMP elements.
a) The SSMP must indicate the name of the Legally Responsible Official (LRO) as required in section
5.1 (designation of a Legally Responsible Official) of the general order.
Legally Responsible Official: Robert Englent, Wastewater Collections Superintendent Robert Englent has over 29 years of experience operating, maintaining, and managing wastewater collection systems. Robert possesses the following certifications:
• CWEA Collection System Maintenance Grade IV
• CWEA Mechanical Maintenance Grade II
• NASSCO Pipeline Assessment Certification Program
b) The following are the titles, telephone numbers, and email addresses of the management, administrative, and maintenance positions responsible for implementing specific measures of the SSMP:
• Director of Utilities:
Will Wong (209) 571-5801, [email protected]
• Wastewater Division Manager:
Jeff Daniels (209) 577-6522, [email protected]
• Wastewater Collection System Superintendent (LRO):
Robert Englent (209) 577-6222, [email protected]
• Utilities Services Supervisor (sewer):
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John Adams (209) 577-6234, [email protected]
• Utilities Services Supervisor (construction):
Bob Eusebio (209) 577-6239, [email protected]
• Utilities Services Supervisor (storm/customer service):
Art Gallegos (209) 577-6287, [email protected]
• Engineering Division Manager:
Cristian Ciotau (209) 571-5175, [email protected]
• Environmental Regulatory Compliance Superintendent:
Vacant (209) 577-6240
• Environmental Services Supervisor:
Duane Becker (209) 577-6248, [email protected]
• Plant Maintenance Superintendent:
Nolan Harris (209) 342-4505, [email protected]
• Plant Maintenance Supervisor:
Rich Christeson (209) 577-6217, [email protected] #16..
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c) Specific lines of authorities are shown in the attached organizational chart #16..
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d) SSO Reporting Chain of Communication
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III. LEGAL AUTHORITY
DATE ISSUED: 4-6-09
DATE REVISED: 12-30-2014, 1-3-2017, 7-2-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The following references and electronic links to the City of Modesto’s current sewer system use ordinances, service agreements and/or other legally binding procedures demonstrate the City’s legal authority to:
1. Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages:
a. The following ordinances pertain to the prevention of illicit discharges into the sanitary sewer system:
TITLE 5 – SANITATION AND HEALTH, Chapter 6 – Wastewater Collection and Disposal, Article 2 – Regulations
https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TIT 5SAHE_CH6WACODI_ART2RE
2. Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure:
a. The following City ordinances pertain to the City’s authority to regulate and/or prohibit the discharge of any waste, and to take all actions necessary to enforce its authority:
TITLE 5, Chapter 6, Article 1, Section 104 – Authority
https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TI T5SAHE_CH6WACODI_ART1TIPUGEPR_5-6.104AU
3. Require that sewers and connections be properly designed and constructed:
a. The following City ordinances pertain to the proper design and construction of sewers and connections:
TITLE 4 – PUBLIC WELFARE, SAFETY AND HEALTH, Chapter 4 – Subdivision of Land, Article 8 – Improvements
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https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TI T4PUWESAHE_CH4SULA_ART8IM
TITLE 5, Chapter 6, Article 3 – Sewerage Construction and Sewer Use https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TI T5SAHE_CH6WACODI_ART3SECOSEUS
4. Ensure access for maintenance, inspection, or repairs for portions of the service lateral owned and/or operated by the Enrollee:
a. City ordinances pertaining to City access are:
TITLE 5 – SANITATION AND HEALTH, Chapter 6 – Wastewater Collection and Disposal, Article 3, Section 309 – Rules and Regulations https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TI T5SAHE_CH6WACODI_ART3SECOSEUS_5-6.309RURE
5. Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures:
a. The enforcement provisions of the City ordinances, which would supersede all service agreements and/or legally binding procedures can be found at:
TITLE 5 – SANITATION AND HEALTH, Chapter 6 – Wastewater Collection and Disposal, Article 7 – Enforcement
https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TI T5SAHE_CH6WACODI_ART7EN
6. Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable:
a. City ordinances pertaining to City access are:
TITLE 5 – SANITATION AND HEALTH, Chapter 6 – Wastewater Collection and Disposal, Article 3, Section 309 – Rules and Regulations https://library.municode.com/ca/modesto/codes/code_of_ordinances?nodeId=TI T5SAHE_CH6WACODI_ART3SECOSEUS_5-6.309RURE
Copies of both the City’s Municipal Ordinances and the Construction Standards can be obtained from the City’s website (www.modestogov.com).
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OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
A. The City’s sanitary sewer and storm collection system assets are fully inventoried in a geographic information system (GIS) database system that can provide full mapping capabilities and asset attribute descriptions. All sewer and storm assets are listed in the GIS database (which is 99% accurate), which provides a complete asset inventory. The City’s Information Technology (IT) department is responsible for maintaining the GIS map of the sewer and storm infrastructure. Information gathered through as-built plans, field observations, or CCTV inspections are regularly provided to our GIS Analyst and incorporated into our system, as a result, our GIS data accurately reflects conditions in the field.
B. The database includes manholes, gravity lines, pump stations, pressure pipes, valves, rockwells, catch basins, detention/retention basins, and stormwater outfalls.
C. In early 2017, the City implemented a new Computerized Maintenance Management System (CMMS) called Lucity. All Wastewater Collections staff has mobile access to the system through cellular connected tablets. The mobile Lucity system provides staff with real-time access to the mapping, work requests, work orders, work history, and PM schedules.
D. Due to the possible sewage impact to the county storm system in the newly acquired Empire sewer system GPS coordinates were taken and added to the City of Modesto’s GIS database. This information will also be accessible in our CMMS program.
E. In our GIS and CMMS system the asset owner will be noted and accessible for notification if spill occurs within their jurisdiction.
2. Preventive Operation and Maintenance Activities
IV. OPERATIONS AND MAINTENANCE
PROGRAM
DATE ISSUED: 4-6-09
DATE REVISED: 12-30-2014, 01-10-2017, 08-
03-2017, 12/10/2024
WASTEWATER COLLECTIONS APPROVED BY: John Adams
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A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
A. Inspection and maintenance activities:
• In addition to the GIS database, the City also maintains a Computerized Maintenance Management System (CMMS). The City uses the CMMS to create and update of sanitary sewer and storm sewer Preventive Maintenance (PM) schedules. Accurate and timely PM schedules are essential to the proper operation of the sanitary sewer and storm sewer collection systems. The goal of the PM program is to provide the proper amount of maintenance needed to keep the system functioning without failure. All maintenance activities are documented within the CMMS.
B. Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems:
• The City’s maintenance program includes regular periodic cleaning and maintenance of the sanitary sewer system, and more frequent or accelerated cleaning and maintenance of known problem areas (Hot Spots). Routine cleaning cycles are established for all lines and performed on a rotating basis of 3 to 5 years. When necessary, cleaning cycles are accelerated and can range from 2 years to monthly. The City has a formal SSS and stoppage follow-up procedure to determine the appropriate course of action following an SSS or stoppage.
Follow-up action can consist of an accelerated cleaning frequency, spot repairs, and/or a Capital Improvement Project. Regular scheduled maintenance is also performed on all lift stations.
C. Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes:
• The City of Modesto utilizes closed circuit television (CCTV) inspection to perform physical condition assessments and determine the priorities for Rehabilitation and Replacement (R&R). Sewer infrastructures identified as deficient are evaluated to determine if the infrastructure needs a spot repair or a Capital Improvement Project (CIP). • The City has two in-house CCTV crew which consists of four members who perform routine, warranty and emergency video inspections of the City’s sewer and storm lines. The CCTV inspections are also used during SSS and stoppage follow-ups to determine if a given line segment requires accelerated maintenance, a spot repair, or replacement through a CIP.. The City also uses CCTV contractors as necessary.
• The City has a CCTV preventative maintenance (P.M) program through our CMMS for sewer lines located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas. PM cycles will be adjusted when necessary and can range from 1 to 5 years depending on structural integrity and operation and maintenance needs.
3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
A. The requirements of this General Order
1. Our safety matrix contains all training and schedules for all employees. #16..
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B. The Enrollee’s Spill Emergency Response Plan procedures and practice drills:
1. The Spill Emergency Response Plan was updated 8/23/23.
City of Modesto
Spill Emergency Response Plan.pdf
2. Training on The Spill Emergency Response Plan is completed yearly C. Skilled estimation of spill volume for field operators:
1. Collection division does a yearly training on spill volume:
C-10 Spill Response
SOP.pdf
2. Environment Compliance conducts yearly trainings on the following:
i. San Diego Method (Volume Calculations)
ii. SSS Simulator training
D. Electronic CIWQS reporting procedures for staff submitting data E. A procedure and SOP will be developed for CIWQS reporting
4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
A. Sewer System Vehicle List
2013 CHEVROLET IMPALA SEDAN MID SIZE
2015 NISSAN ALTIMA SEDAN MID SIZE
2015 NISSAN ALTIMA SEDAN MID SIZE
2016 CHEVROLET MALIBU SEDAN MID SIZE
2002 CHEVROLET C1500 TRK 1/2 TON PU FULL SIZE
2002 CHEVROLET C1500 TRK 1/2 TON PU FULL SIZE
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2003 CHEVROLET C1500 TRK 1/2 TON PU EXT CAB
2006 JEEP LIBERTY SUV 4X2
2007 CHEVROLET SILVERADO 1500 TRK 1/2 TON PU EXT CAB FULL SIZE 2008 FORD F150 TRK 1/2 TON PU EXT CAB
2008 FORD F150 TRK 1/2 TON PU EXT CAB
2008 FORD F150 TRK 1/2 TON PU EXT CAB
2008 FORD F150 TRK 1/2 TON PU EXT CAB
2008 FORD F150 TRK 1/2 TON PU
2010 FORD F150 TRK 1/2 TON PU EXT CAB
2011 FORD F150 TRK 1/2 TON PU EXT CAB
2011 FORD F150 TRK 1/2 TON PICKUP
2012 FORD F150 TRK 1/2 TON PU EXT CAB
2013 FORD F150 TRK 1/2 TON PU EXT CAB
2013 FORD F150 TRK 1/2 TON PU EXT CAB
2013 FORD F150 TRK 1/2 TON PU FULL SIZE
2013 FORD F150 TRK 1/2 TON PU EXT CAB
2013 FORD F150 TRK 1/2 TON PU FULL SIZE
2013 FORD F150 TRK 1/2 TON PU EXT CAB 4 X 4
2013 FORD F150 TRK 1/2 TON EXT CAB 4 X 4
2013 FORD F150 TRK 1/2 TON PU FULL SIZE
2013 FORD F150 TRK 1/2 TON PU FULL SIZE
2014 FORD F150 TRK 1/2 TON EXT CAB 4X4
2016 FORD F150 TRK 1/2 TON PU FULL SIZE CREW
2016 FORD F150 TRK 1/2 TON PU EXT CAB
2016 FORD F150 TRK 1/2 TON PU EXT CAB
2016 FORD F150 TRK 1/2 TON PU EXT CAB
2016 FORD F150 TRK 1/2 TON PU EXT CAB
2016 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
2016 FORD F150 TRK 1/2 TON PU F/S 4X4
2016 FORD F150 TRK 1/2 TON PU EXT CAB
2016 FORD F150 TRK 1/2 TON PU EXT CAB
2017 DODGE CARAVAN VAN 1/2 TON MIDSIZE 7 PASS WINDOW
2019 FORD F150 TRK 1/2 TON PU EXT CAB
2019 FORD F150 TRK 1/2 TON PU FULL SIZE
2019 FORD F150 TRK 1/2 TON PU 4X4
2019 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
2019 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
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2019 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
2019 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
2019 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
2024 Chevy 1500 1/2 TON PU
2024 Chevy 1500 1/2 TON PU
2024 CHEVROLET C1500 TRK 1/2 TON PU EXT CAB 4X2
2024 CHEVROLET C1500 TRK 1/2 TON PU EXT CAB 4X2
2024 FORD F150 TRK 1/2 TON PU CREW CAB
2024 FORD F150 TRK 1/2 TON PU EXT CAB 4X4
2001 FORD F550 Trk 17,500 GVWR Combo Body
2001 PETERBILT 377 TRK 57.2 3 AXLE TRACTOR
2002 FREIGHTLINER FL80 TRK 52.0 14 YD DUMP (80001)(50418) 2002 FREIGHTLINER FL80 TRK 52.0 14 YD DUMP (80421) (50320) 2002 GROVE TMS500E TRK 62.0 W/ 40 TON CRANE
2003 FORD F350XL TRK 11.0 W/ UTILITY BODY
2004 IHC 4400 TRK 33.0 CRANE 14 TON
2005 CHEVROLET C2500HD TRK 3/4 TON W/UTILITY
2007 FORD F550 TRK 17.5 W/AERIAL BUCKET
2008 FORD F550 SUPER DUTY TRK 19.5 EXT CAB W/DUMP 3-4 YD 2008 STERLING LT8500 TRK 64.1 14YD DUMP
2008 FORD E350 VAN 1 TON UTILITY
2008 FORD E350 VAN 1 TON UTILITY
2009 FORD F650 TRK 28.8 W/ 5/6 YD DUMP
2009 FORD E350 VAN 1 TON UTILITY
2010 FORD F450 TRK 14.5 CUBE BODY W/CCTV
2010 FORD F250 TRK 3/4 TON PU EXT CAB
2010 FREIGHTLINER M2106 TRK 58.0 3 AXLE WATER
2011 FORD F550 TRK 17.5 UTILITY W/CRANE
2011 FORD F750 TRK 33.0 CRANE
2011 FORD F350 TRK 1 TON UTILITY
2012 FORD F550 TRK 1 TON HD WITH UTILITY BOX & CRANE
2012 FORD F450 TRK 1 TON 4X4 WITH CRANE
2012 FORD F550 TRK 18.0 4X4 W/DUMP BODY
2012 FORD F750 TRK 33.0 W/ AIR COMP & SERVICE BODY
2012 CHEVROLET G3500 VAN 1 TON UTILITY WWTP ELECTRICAL
2013 FREIGHTLINER 114SD TRK 60.0 VACUUM 3 AXLE
2013 FREIGHTLINER 114SD TRK 60.0 VACUUM 3 AXLE
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2014 FORD F450 TRK 16.5 W/UTILITY CRANE
2014 FREIGHTLINER 108SD 4X2 TRK 37.6 HOTSHOT
2014 FORD F250 TRK 3/4 TON EXT CAB 4X4
2015 FREIGHTLINER 114SD TRK 66.0 VACUUM 3 AXLE
2016 FORD TRANSIT VAN 1 TON UTILITY
2016 FORD F350 TRK 1 TON UTILITY
2016 FORD F350 TRK 1 TON UTILITY
2016 FORD F350 TRK 1 TON UTILITY
2016 FORD F350 TRK 1 TON UTILITY
2016 NAVISTAR 7400 TRK 54.0 14 YD DUMP
2016 FORD F350 TRK 1 TON UTILITY
2016 INT 4400 TRK 33.0 W/AIR COMP & SERVICE BODY
2017 FORD F350 TRK 1 TON UTILITY
2017 FORD F350 TRK 1 TON UTILITY
2017 FORD F350 TRK 1 TON WITH UTILITY BED 4X4
2017 FORD F350 TRK 1 TON WITH UTILITY BED 4X4
2019 CHEVROLET K2500 TRK 3/4 TON PU EXT CAB 4X4
2019 CHEVROLET K2500 TRK 3/4 TON PU EXT CAB 4X4
2019 FORD F550 SUPER DUTY TRK 1 TON UTILITY
2019 FORD F550 SUPER DUTY TRK 1 TON UTILITY
2019 FORD F550 SUPER DUTY TRK 1 TON UTILITY W/ CRANE
2019 FORD F250 TRK 3/4 TON PU FULL SIZE
2020 FORD F350 TRK 14 W/FLAT BED
2022 FREIGHTLINER 114SD TRK 66.0 VACUUM 3 AXLE
2022 FREIGHTLINER 114SD TRK 66.0 VACUUM 3 AXLE
2022 FORD F600 TRK 22.0 REG CAB W/ CCTV BOX
2022 FREIGHTLINER 114SD TRK 66.0 VACUUM 3 AXLE
2022 FREIGHTLINER 114SD TRK 66.0 VACUUM 3 AXLE
2022 FREIGHTLINER 114SD TRK 66.0 VACUUM 3 AXLE
2024 Ford F550 TRK 1 TON REG CAB
2023 FORD F350 TRK 1 TON REG CAB
2024 Vac-Con TRK 66.0 VACUUM 3 AXLE
2024 Vac-Con TRK 66.0 VACUUM 3 AXLE
2000 JOHN DEERE 7610 TRACTOR 4X4
2002 MITSUBISHI FB20KT-36V FORKLIFT 4000 LB ELECTRIC
2003 KOMATSU FG25HT-12 FORKLIFT 5000 LB LPG
2004 JOHN DEERE 6220 TRACTOR W/BUCKET
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2007 SKYTRAK 8042 FORKLIFT VARIABLE REACH
2007 CATERPILLAR 420E TRACTOR LOAD/W/BACKHOE(80731)
2007 CATERPILLAR 420E TRACTOR LOAD/W/BACKHOE(80731)
2009 HYUNDAI R290LC-9 EXCAVATOR
2014 POLARIS RANGER EV 4X4 ZEV - 2 SEAT W/ SHORT BED
2014 JOHN DEERE HPX GATOR UTIL VEH 4X4
2014 POLARIS RANGER EV 4X4 ZEV - 2 SEAT W/ SHORT BED
2014 POLARIS RANGER EV 4X4 ZEV - 2 SEAT W/SHORT BED
2014 JOHN DEERE HPX GATOR UTIL VEH 4X4
2015 JOHN DEERE 710K TRACTOR LOAD/W/BACKHOE 4X4
2015 POLARIS RANGER EV 4X4 ZEV - 2 SEAT W/SHORT BED
2015 POLARIS RANGER EV 4X4 ZEV - 2 SEAT W/SHORT BED
2015 POLARIS RANGER EV 4X4 ZEV - 2 SEAT W/SHORT BED
2015 JOHN DEERE 710K TRACTOR LOAD/W/BACKHOE 4X4
2015 CATERPILLAR 950M LOADER 4WD 3 YARD BUCKET
2016 BOBCAT E35 MINI EXCAVATOR
2016 VOLVO L50H LOADER
2016 POLARIS RANGER 570 UTILITY VEHICLE GAS POWERED
2018 NEW HOLLAND B110C TRACTOR LOADER W/BACKHOE 4X4
2019 BOBCAT V-723 FORKLIFT/LOADER ALL TERAIN 4X4
2020 JOHN DEERE XUV865M UTILITY 4X4
2020 JOHN DEERE XUV825M UTILITY 4X4
2020 JOHN DEERE XUV825M UTILITY 4X4
2020 JOHN DEERE GATOR 4X2 UTILITY 4X2
2020 JOHN DEERE GATOR 4X2 UTILITY 4X2
2020 DOOSAN G33N-7 FORKLIFT 6500 LB PROPANE
2023 DOOSAN G33N-7 FORKLIFT 6500 LB LPG
1997 CATERPILLAR 140H GRADER MOTOR
2002 LOWE R1655TN FLAT BOTTOM BOAT 15`
1980 CHARGER BOAT 19 FEET BOAT FIBERGLASS 19 FEET
2000 INGERSOL- RAND P130WJD TRAILER COMPRESSOR
2000 GODWIN DRIPRIME TRAILER PUMP MOUNTED 4"
2000 GODWIN DRIPRIME TRAILER PUMP MOUNTED 6"
2001 MAG 30601MH LIGHT TOWER 4000 WATT
2015 HUSQVARNA FS520 SAW CONCRETE WALK BEHIND
1999 ELLIOTT 7000 GENSET PORTABLE 7KW
1999 ELLIOTT 7000 GENSET PORTABLE 7KW
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1999 ELLIOTT 7000 GENSET PORTABLE 7KW
1999 INGERSOL- RAND E50XWCU GENSET PORTABLE 5KW
1999 GODWIN DRIPRIME TRAILER PUMP MOUNTED 4"
2000 SPECIAL UNKNOWN TRAILER TRASH PUMP
2000 SPECIAL UNKNOWN TRAILER UTILITY
2000 SPECIAL UNKNOWN TRAILER UTILITY
2000 WHITCO STEAM TRAILER STEAM CLEANER
2000 CARRIER BOAT TRAILER BOAT
2000 SPECIAL UNKNOWN TRAILER WELDER GENERATOR
2001 YACHT TRAILER TRAILER BOAT
2002 CLEMENT ENDDUMP TRAILER 28` END DUMP
2002 PACE CARGO SPORT TRAILER ENCLOSED CARGO
2002 COZAD EXPANDO TRAILER LOWBOY DETACHABLE GOOSNECK
2004 HYDRO SC3500 TRAILER STEAM CLEANER
2004 FEATHERLITE 1625 TRAILER ENCLOSED CARGO
2004 BIG TEX 24AD-24+5 TRAILER BACKHOE (40265) (50320)
2005 FEATHERLITE 1610 TRAILER ENCLOSED CARGO
2005 DAR FLATBED TRAILER FLATBED
2006 DITCH WITCH FX30 TRAILER MOUNTED VACUUM SYSTEM 500GAL 2008 WANCO WTSP55-LSAC-08 TRAILER ARROWBOARD
2014 TOW MASTER T-40 TRAILER BACKHOE
2016 SPRAYING DEV TM80-34HF SPRAYER TOWABLE
2016 LAMAR TD811827 TRAILER TILT BED 22`
2016 TOW MASTER T-40 TRAILER BACKHOE
2016 TOW MASTER T-40 TRAILER BACKHOE
2017 LANDA TR-6000 TRAILER PRESSURE WASHER
2018 BIG TEX 305V TRAILER UTILITY 5X8
2018 HYDRO SCX TRAILER PRESSURE WASHER
2018 CARRY-ON Z4X5M TRAILER PLATFORM 4X5
2019 AG SPRAY 300E/500E TRAILER SPRAYER MOUNTED
2019 PREMIER 1908TX011 TRAILER PUMP MOUNTED 6"
2019 PREMIER 1908TX011 PUMP TRAILER MOUNTED 6"
2020 CARSON RACER TRAILER ENCLOSED 25`
2020 PIPEHUNTER VACHUNTER TRAILER VACUUM TRAILER
2021 DOOSAN P250 COMPRESSOR TRAILER MOUNTED AIR
2021 DOOSAN P250 COMPRESSOR TRAILER MOUNTED AIR
2021 RIGHT 2DH-175 MIXER TRAILER MOUNTED 2 YARD
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2022 SPECIAL UNKNOWN TRAILER BBQ
1989 SIERRA TRAILER TRAILER BARRACADE
1989 SIERRA TRAILER TRAILER PUMP
1993 SPECIAL UNKNOWN TRAILER PUMP
1996 SPECIAL UNKNOWN TRAILER PUMP
1999 FEATHERLITE TRAILER TRAILER
1999 CARSON FLATBED TRAILER VALVE TURNER
B. Sewer System Pump Station Inventory
Station Name # of Pumps H.P Head Voltage G.P.M.
Back up generator
Receptical
Athens 1 Pump 4.1 20 240 250 Yes
Benson 2 Pumps 10 54 240 500 Yes
California 2 pumps 4.1 22 240 400 Yes
Carver / Scott 2 Pumps 10 17 240 300 Yes
Carver / Standiford 2 Pumps 4.1 15 240 400
Cheyenne / Dutchollow 2 Pumps 5 20 240 300
Clayton / Martin 2 Pumps 4 38 240 370
Coldwell / N. Olive 2 Pumps 2.8 25 240 200 Yes
College / Orangeburg 1 Pump 2.8 15 240 226 Yes
El Terino / Fairmont 1 pump 2.8 17 240 220
Codoni 2 Pumps 15 45 480 870
Emerald 4 Pumps 30 20 460 1700 N/A
Evergreen / Gay 1 Pump 2.8 17 240 240 Yes
Hahn 2 Pumps 17.6 38 240 900 Yes
La Loma / Morton 2 Pumps 10 68 480 300 N/A
Mark / Randy 2 Pumps 5 18 208 300
Maze / Spencer 2 Pumps 2.8 20 240 170 Yes
Muriel 2 Pumps 2.8 21 240 177 Yes
Northgate 2 Pumps 2.1 18 240 242 Yes
Pepsi 2 Pumps 5 30 240 265 Yes
Phoenix / Edgebrook 1 Pump 7.5 35 240 150
Rose / Celeste 3 Pumps 16.6 24 460 1000 N/A
Rumble 2 Pumps 21 30 240 1400 Yes
Scenic 4 Pumps 36 23 460 2800 N/A
Thousand Oaks 3 Pumps 45 50 460 3475 N/A
Thousand Oaks Aux. 1 Pump 4.1 16 240 240
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Torrid / Diablo 2 Pumps 15 18 240 600 Yes
Trask / Encina 2 Pumps 3.4 17 240 235
Tully / Davis 2 Pumps 2.1 19 240 225 Yes
Woodland 5 Pumps 25 15 480 4500 N/A
T.R.R.P. 1 Pump 3.2 30 480 300 No
Fluer Deville 2 Pumps 1.5 22 240 100 Yes
Centre Plaze North 2 Pumps 3.2 480 160 No
Orangeburg Park 2 Pumps 1.5 15 460 100
Holiday Express 2 Pumps 3 20 240 200
Coffee / Clarantina 2 Pumps 15.4 38 460 1200
Fairview 2 Pumps 15 56 240 680 N/A
Parklawn 2 Pumps 5 460 240
C. Spare Part Inventory
Main Part Description Part #
20"x.140 ALL PURPOSE DIAMOND BLADE (LSTS20FH)
1 GAL. 8LB. JOINT LUBE NSF NEW FORM 305110
8" HAND TITE EXP PIPE PLUG 132240
ASSEMBLEY DI MANHOLE STORM 107100
ASSEMBLY CATCH BASIN CAL TRANS 105060
BARREL CONCRETE 48" X 12" 107300
BARREL CONCRETE 48" X 24" 107310
BARREL CONCRETE 48" X 36" 107320
BARREL CONCRETE 48" X 48" 107330
BARREL CONCRETE 48" X 18" 107305
BEND 90 PVC 8" GXG 137225
BLADE CUT-OFF DI 14 X 1/8 X 1 204540
BLADE DIAMOND CONCRETE 14" DRY 204400
CONCRETE READY MIX 60 LB 205200
CONCRETE READY MIX RAPID SET 205220
CONCRETE VINYL PATCH 40 LB 202205
CONE CONCRETE 48" X 24" X 18" 107500
CONE CONCRETE 48" X 24" X 24" 107510
CONE CONCRETE 48" X 24" X 36" 107550
PIPE PLASTIC C-900 CL150 8" 193020
PIPE PLASTIC C-900 CL150 10" 193030
PIPE, SEWER PVC 10" SDR 35 20' 193520
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PIPE, SEWER PVC 12" SDR 26 14' 193526
PIPE, SEWER PVC 12" SDR 35 14' 193525
PIPE, SEWER PVC 8" SDR 35 20' 193515
PIPE, GRAVITY SEWER 8" SDR 26 ' 193340
RING CONCRETE GRADE 24" X 2" 107590
RING CONCRETE GRADE 24" X 3" 107600
RING CONCRETE GRADE 24" X 6" 107610
RING HDPE GRADE FLAT 2" H 107820
RING HDPE GRADE FLAT 1.25" H 107800
RING HDPE GRADE FLAT 1.50" H 107810
RING HDPE GRADE SLOPE 1.5" H 107860
ROLL GEOTEX 451 15' x 360' 137900
CONCRETE READY MIX FAST SET 205210
TAPE DUCT 2INX60YD # 223 209040
BARREL PERFORATED 48X48 107340
HOOD MODESTO TYPE 1 CAL TRANS 105040
8" INSIDE GRIPPER MECH PLUG 132260
POLY SEAL 1" BOX 107875
10" HAND TITE EXP PIPE PLUG 132245
12" HAND TITE EXP PIPE PLUG 132250
1 GAL. 8LB. JOINT LUBE NSF NEW FORM 305110
4" PVC SDR35 GASKETED PIPE (PER FOOT 193500
6" PVC SDR35 GASKETED PIPE 193510
8" PVC SDR35 GASKETED PIPE 193515
10" PVC SDR35 GASKETED PIPE 193520
12" PVC SDR35 GASKETED PIPE 193525
4" 90 BEND SDR35 GXS PVC 137200
4" 45 BEND GXS PVC SDR35 137100
4" 22 1/2 BEND GXS PVC SDR 35 137160
4" 90 BEND GXG PVC SDR35 137205
4" 45 BEND GXG PVC SDR35 137110
4" 22 1/2 BEND GXG PVC SDR35 137165
6" CLAY TO 6" CI/PL SHEILDED CPLR 117150
4" CLAY TO CI/PL SHEILDED CPLR
6" CI/PL TO CI/PL SHEILDED CLPR
8" CLAY TO CI/PL SHEILDED CLPR 117160
8" CI/PL TO 8" CI/PL SHEILDED CLPR
10" CLAY TO 10" CI/PL SHEILDED CLPR 117170
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6X4 GXGXG PVC SDR35 WYE 137540
6X6 GXGXG PVC SDR35 WYE 137545
8X4 GXGXG PVC SDR35 WYE 137550
8X6 GXGXG PVC SDR35 WYE 137555
10X4 GXGXG PVC SDR35 WYE 137560
10X6 GXGXG PVC SDR35 WYE 137565
12X4 GXGXG PVC SDR35 WYE 137570
12X6 GXGXG PVC SDR35 WYE 137575
15X6 GXGXG PVC SDR35 WYE 137580
12" CLAY TO CI/PL SHEILDED CLPR
MULTI SIZE INSERTA TEE 6"-12" 135720
MULTI SIZE INSERTA TEE 15" AND UP 135730
6" PVC HUB FEM CO ADPT SDR35 137720
6" PVC RH THRD CO PLUG SDR35 137725
G-5 BOX VLV BX L/LID 200870
G-5 BOX VLV CI LID SEWER 200875
ASSEMBLEY 624 MANHOLE CI SEWER 107100
NOR ONE 24 COMPOSITE LID W FRAME
BRICK COMMOM RED CLAY 205010
F-8 CONCRETE BOX 100010
F-8 CI/LID MARKED SEWER 101010
4" ABS PIPE 20' LENGTH 193600
6" ABS PIPE 20' LENGTH 193620
4X4X4 ABS WYE 137595
ELBOW HXH ABS 90 4" 137070
ELBOW HXH ABS 45 4" 137010
ELBOW HXS ABS 45 4" 137000
BEND 22.5 ABS GXS 137190
4" BEND 90 ABS GXS 137060
4" CLAY TO 4" CI/PL CLPR 117145
4" CI/PL TO 4" CI/PL CLPR 117142
4" CI/PL TO 3" CI/PL CLPR 117141
4" DI/AC TO 4" CI/PL CLPR 117143
6" CLAY TO 6" CI/PL SHEILDED
6" CI/PL TO 6" CI/PL CLPR UNSHEILDED 137620
4" CLAY TO CI/PL SHEILDED CLPR
4.380-3.960 FERNCO REDUCER
4" ABS DWV THREADED PLUG 137710
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4" ABS DWV FEMALE ADAPTER 137715
3" ABS DWV WYE
3" ABS DWV FEMALE ADAPTER
3" ABS DWV THREADED PLUG
3" ABS DWV 45 HXH BEND
3" ABS DWV 22.5 HXH BEND
3" PL/CI TO 3" PL/CI CLPR
3" ABS PIPE (PER FT)
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V. DESIGN AND PERFORMANCE
PROVISIONS
DATE ISSUED: 4-6-09
DATE REVISED: 12-30-2014, 01-10-2017, 10-9-
2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
DESIGN AND PERFORMANCE PROVISIONS
a) The Board issued WDR requires the following items:
1. Updated Design Criteria, and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
i. The City has adopted design, construction, and performance Standard Specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances. The City adheres to these Standards when performing rehabilitation and/or repair of existing sanitary sewer systems. These standards and provisions include design procedures, construction standards, and materials specifications that are necessary to have an effective sewer system.
ii. The City ordinance requiring improvements to conform to City Standards is located within the following City of Modesto Municipal Code.
1. TITLE 4 – PUBLIC WELFARE, SAFETY AND HEALTH
2. Chapter 4 – Subdivision of Land
iii. The City of Modesto 2014 Standard Specifications is published on the City’s website:
https://www.modestogov.com/Archive.aspx?AMID=55
2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
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i. The procedure and standards for inspection and testing, related to the installation of new sewers, pumps, and other appurtenances, including rehabilitation and repair projects; is described in the City Standards and meets ASTM standards. #16..
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VI. SPILL EMERGENCY
RESPONSE PLAN
DATE ISSUED: 4-6-09
DATE REVISED: 6-28-10, 12-30-2014, 08-03-
2017, 10-9-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The City responds to sanitary sewer spills (SSS) and other sewer emergencies according to the Sanitary Sewer Emergency Response Plan. This plan ensures prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. In addition, the plan covers the necessary procedures and timeframes for properly handling an incident and mitigating its impacts including:
1. NOTIFICATIONS
The City of Modesto has developed procedures to ensure that all SSSs are responded to and reported in a timely manner.
1. BUSINESS HOURS NOTIFICATION – When the City of Modesto is notified of a potential spill during business hours, staff follow the procedures described in SOP S-5, Front Desk Procedures. A Work Request is created, then turned into a Work Order, and the Central Square Asset Management system (CMMS) automatically sends a notice to the Collections first responders. Average response times are less than 30 mins.
2. AFTER-HOURS NOTIFICATION – When the City of Modesto is notified of a potential spill after-hours, per the procedures described in SOP S-5, the phone line is transferred to the City’s after-hours answering service. The City’s after-hours answering services forwards all calls to the City’s Standby personnel.
3. NOTIFICATION OF OTHER ENTITIES – These entities may need to be notified if the spill could potentially affect public health or reach waters of the state:
• City of Modesto Water Division – 209-342-2246
• Stanislaus County (storm drainage) - 209-525-4310
• Stanislaus County Environmental Health – 209-525-6700 • Cal-Trans District 10 – 209-948-7543
4. MONITOR ALARM – The City of Modesto has level monitoring alarms at locations prone to stoppages. When the level rises to the low-level alarm a notice is sent to the Customer Service East, Customer Service West, Standby, and all Senior USW phones.
5. LIFT STATION ALARMS – The wet wells for all of the City’s pump stations feature a wet well level alarm system. When the wet well level rises to the alarm set point, a notice is sent to the maintenance standby phone.
2. SPILL RESPONSE
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1. EMERGENCY OPERATIONS
The City of Modesto staff is regularly trained in emergency operations including Sanitary Sewer Spills, temporary traffic control, and emergency repairs. These operations are covered in the following SOPs and manuals:
• C-10 Spill Response
• C-3 Jet-Vac Truck
• C-6 Collections SSO Reporting
• C-11 Spill Report Review and Processing
• C-30 Sewer and Storm Construction
• MUTCD
3. NOTIFICATION, MONITORING, AND REPORTING REQUIREMENTS
1. SPILL CATEGORIES
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section
3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill.
• Category 3 Spill
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A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill. • Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
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2. NOTIFICATION, MONITORING, AND REPORTING REQUIREMENTS The following provides a summary of notification, monitoring and reporting requirements, by spill category
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:
Notify the California Office of Emergency Services
and obtain a notification control number.
California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)
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Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:
Notify California Office of Emergency Services and
obtain a notification control number.
California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters
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Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
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Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrolleeowned and/or operated lateral, discharging or threatening to discharge to waters of the State:
Notify California Office of Emergency Services and
obtain a notification control number.
Not applicable to a spill of less than 1,000 gallons.
California Office of
Emergency Services
at: (800) 852-7550
(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and
4.4 of Attachment E1)
4. TRAINING
The City of Modesto provides appropriate training to all staff to ensure successful implementation of the Spill Emergency Response Plan.
1. INITIAL AND ANNUAL REFRESHER TRAINING
All City personnel who may have a role in responding to, reporting, and/or mitigating a sewer system spill will receive training on the contents of this Spill Emergency Response Plan. All new employees will receive training before they are placed in a position where they may have to respond. All relevant employees will receive annual refresher training on this plan and the procedures to be followed. The City does not use outside contractors for spill response.
2. TRAINING CONTENT
City staff will receive the following training:
• Requirements of the SWRCB Order WQ 2022-0103-DWQ, Element 6 • The City’s Spill Emergency Response Plan
• The City’s SOP C-10 Spill Response SOP which includes training on spill containment procedures, spill volume estimation, and cleanup methods • The City’s C-11 Spill Reporting SOP which covers reporting procedures for CIWQS submitting staff
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• Training on estimating spill start times
• Surface water sampling; sample location selection, sampling, and documentation procedures
3. SPILL TRAINING RECORD KEEPING
The City of Modesto keeps records of all training that is provided in support of this plan. The records for all scheduled training courses and for each spill emergency response training event includes the date, time, content, name of trainer(s), and names of attendees.
5. SPILL RESPONSE
1. The City of Modesto has developed this SERP and associated SOPs to ensure that all spills receive the appropriate response including procedures to:
• Address emergency system operations, traffic control and other necessary response activities (SOPs C-7 and C-10)
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system (SOP C-10)
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State (SOP C-10 and RN-1)
• Remove sewage from the drainage conveyance system (SOP C-10) • Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters (SOP C-10)
2. The SOPs include instructions on spill response including traffic control procedures, spill volume estimation instructions, and instructions for completing the SSS report. • SOP, C-7 Sanitary Sewer Maintenance
• SOP, C-10 SSS Response
• SOP, Regulatory Notification Packet, RN-1
6. PLANNING
1. Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery
2. The City of Modesto owns and operates the storm system within the City of Modesto.
However, the City also operates and maintains the sewer system in areas serviced by Stanislaus County
• Prior Planning - The City maintains regular contact with the County and the City facilitates regular coordination meetings with other utility agencies/departments operating in Stanislaus County
• During a spill – The City’s SOP C-10 Spill Response includes instructions for spill coordination during a spill
7. SSS REVIEW
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1. After every spill the City of Modesto conducts a thorough review of the spill. This review includes the following elements:
• CCTV inspection findings, including the primary and secondary causes of the spill • Evaluation of the line history
• CCTV repair recommendations
• Evaluation of the PM cleaning frequency prior to the spill • Documentation of the new PM cleaning frequency, to include, why the PM frequency changed, why it stayed the same, etc.
• Other actions taken
2. During the spill reporting process, a spill review meeting is conducted. At this meeting, the sewer senior USW, the sewer supervisor, the environmental supervisor, and the sewer superintendent review the spill packet and the spill review worksheet. The purpose of this meeting is to ensure that all appropriate measures have been performed as necessary to prevent future spills.
8. SSS DOCUMENTATION
In accordance with the WDR, the City shall maintain the following records for each sanitary sewer spill. Records are maintained at the City office. • Records are retained for at least five (5) years
• Records are readily available, either electronic or hard copies, for review by State and/or Regional Water Board staff during onsite inspections or through an information request
• Records retained include:
1. Sewer System Spill report
2. Spill volume estimation worksheet
3. Spill event notification details (WO Request or Hartley)
4. Work orders
5. Spill Review Worksheet
6. Sewer system telemetry records
7. Photographs
1. RESPONSIBILITIES
The First Responder should follow the information outlined in the Spill Packet:
• SERP Instructions
• Responding to a Sewer System Spill (SERP-1)
• Complete the Sewer System Spill Report (SERP-2)
• For notification and reporting, see above
all of which are included in the SERP Appendix
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9. ANNUAL REVIEW
1. The City shall annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed. In February of each year, the City shall conduct a review of the Spill Emergency Response Plan to include:
• Audit and comparison of spills reported/recorded in the City CMMS, the CIWQS system, and spill packets
• A review of the effectiveness of the City’s sewer maintenance program • A review of this document, attached forms, and associated SOPs
10. APPENDIX
1. SSS Packet Cover Sheet
2. Sanitary Sewer Spill Packet Instructions (SERP)
3. Responding to a Sewer System Spill (SERP-1)
4. Sewer System Spill Report (SERP-2)
5. Spill volume calculation worksheet
6. Modesto Public Posting
7. SOP C-7 Sanitary Sewer Maintenance
8. SOP C-10 Spill Response
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VII. SEWER PIPE BLOCKAGE
CONTROL PROGRAM
DATE ISSUED: 4-6-09
DATE REVISED: 6-28-10, 12-30-2014, 08-03-
2017, 02-19-2021, 10-10-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
1. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.
The City has determined fats, oils and grease (FOG) is a significant cause of sanitary sewer blockages. FOG is introduced into the sewer system from various sources, including residences, industrial businesses, and restaurants. The City has implemented several programs to reduce the amount of FOG and other pipeblocking substances introduced into the collection system.
The procedures must include, at minimum:
a) An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances.
a. The City’s FOG public education outreach program has been fully implemented and is an on-going program. The City performs a number of outreach efforts to inform the public about the problems caused by FOG and other pipe blocking substances and how to reduce or eliminate them. This includes informational inserts included in utility bills and FOG signs on Jet/Vac trucks.
b) A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area.
a. The City operates and offers a disposal facility for pipe-blocking substances generated within the sanitary sewer system service area.
c) The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages.
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a. City ordinances prohibiting the discharge of Fats, Oils, and Grease (FOG) and other debris that may cause blockages are found in the following sections of the City of Modesto Municipal Code.
TITLE 5 – SANITATION AND HEALTH
Chapter 6 – Wastewater Collection and Disposal
Article 10 - Discharges of Fats, Oils, and Grease from Food Service Establishments
d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping, and reporting requirements. a. City ordinances pertaining to installation and maintenance of grease removal devices, BMPs, record keeping, and reporting requirements are found in the following sections of the City of Modesto Municipal Code.
TITLE 5 – SANITATION AND HEALTH
Chapter 6 – Wastewater Collection and Disposal
Article 10 - Discharges of Fats, Oils, and Grease from Food Service Establishments
b. Maintenance Requirements
Following are guidelines for maintenance at restaurant facilities:
i. Excess oils and grease must be placed in specified grease containers and disposed of properly. There will be no oils and grease poured into the drain. ii. The grease trap, grease interceptor, and/or solids interceptor must be completely cleaned or pumped out as often as necessary to avoid major grease and solids build-up. For grease traps and solids interceptors, ECS recommends the following:
1. Skim grease layer from the grease trap at least once a week.
2. Pump-out the grease trap at least once a month.
3. Clean the solids interceptor frequently
iii. Wastewater from the cleaning of kitchen floor mats must be directed through a gravity separation interceptor and then through the sanitary sewer system.
The maintenance of all grease control devices will be governed under Modesto Municipal Code 5-6.219 Interceptor Maintenance:
1. Any person who owns or operates a gravity separation interceptor shall properly maintain the interceptor at all times. The interceptor shall be cleaned as often as necessary to ensure that sediment and floating materials do not accumulate to impair the efficiency of the interceptor.
An interceptor is not considered to be properly maintained, if for any reason the interceptor is not in good working condition or if the #16..
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operational fluid capacity has been reduced by more than twenty-five (25) percent by the accumulation of floating materials, sediment, oils or greases.
2. The use of chemicals, microbiological agents or other materials for the emulsification, suspension or dissolution of oil and grease is prohibited.
3. When an interceptor is cleaned, the removed sediment, liquid and floating material shall be legally disposed of in a manner other than to the City's collection system, POTW or storm drain. Manifests for the cleaning of the interceptor shall be kept at the same facility as the interceptor and shall be available at all times for inspection.
4. If the interceptor is not maintained adequately under the conditions of use, the interceptor shall be resized and the user shall install one which is effective in accomplishing its intended purpose.
5. The owner and lessee, sub-lessee, proprietor, operator, or superintendent of any facility, required to install an interceptor, are individually and severally liable for any failure to properly maintain such an interceptor. In addition, the following is recommended for complexes that have grease-generating facilities and private sewer lines within their property:
6. When cleaning the sewer lines within the facility, the line must be vacuumed at the junction between the facilities' sewer line and the City's sewer line. This ensures that loosened grease and other constituents does not discharge and/or accumulate into the City's sewer line. The owner or the appropriate representatives shall determine the maintenance schedule of the facilities sewer line(s).
c. BMPs
i. The City’s FOG program uses a balanced approach to address this problem through procedures are designed to ensure compliance during the plan review, permit issuance and inspection processes. The City requires that grease removal devices be installed in certain applications, such as restaurants and other grease-discharging facilities, and these facilities are required to install and maintain a grease interceptor with a minimum capacity of 750 gallons. d. Record keeping and Reporting
i. City ordinance 5-6.1005 – Record Keeping Requirements ii. The responsible person shall be required to keep on the premises and readily available, copies of all bills of lading, receipts and invoices of all cleaning, maintenance, and grease removal from the grease control device, disposal carrier and disposal site location for no less than three (3) years. The responsible person shall, upon request, make the bills of lading, receipts and #16..
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invoices available to the Director, any inspector and/or any enforcement officer. These records may include:
1. An on-site logbook of grease interceptor or grease control device cleaning and maintenance practices.
2. A record of BMPs being implemented, including employee training.
3. Copies of records and bills of lading of waste hauling interceptor contents.
4. Records of sampling data and sludge height monitoring for FOG and solids accumulation in the grease interceptors.
5. Records of any spills and/or cleaning of the private sewer lateral or collection system.
6. Any other information deemed appropriate by the Director to ensure compliance with this chapter.
iii. Mobile food facilities or mobile support units containing FOG in the wastewater shall be required to keep with the units and readily available, copies of all bills of lading, receipts and invoices of all FOG related cleaning, maintenance, and grease removal from the units and disposal site location for no less than one (1) year.
e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance. a. City ordinances pertaining to the authority to inspect grease producing facilities and the City’s enforcement authority are contained in the following section of the City of Modesto Municipal Code.
AUTHORITY TO INSPECT
TITLE 1 – GENERAL PROVISIONS
Chapter 6 – Alternative Remedies
Article 104 - Authority to Inspect
ENFORCEMENT AUTHORITY
TITLE 1 GENERAL PROVISIONS
Chapter 6 – Administrative Remedies
Article 103 – Administrative Enforcement Authority
b. The current (FY24-25) budget adds two additional Environmental Techs to staff the inspection and enforcement of the City’s fats, oils, and grease ordinance. The City will monitor and evaluate the sufficiency and effectiveness of the inspection and enforcement program.
f) An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section. #16..
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a. The City’s cleaning program records line conditions observed during cleaning.
Wastewater Collections adjusts Preventive Maintenance (PM) cleaning schedules based on observed conditions. Additionally, the City utilizes Closed Circuit TV (CCTV) inspections to evaluate pipe segments where stoppages or Spills have occurred due to FOG and/or other factors. These procedures are identified in the following SOPs:
• Standard Operating Procedure (SOP) C-12, Sewer Preventive Maintenance • SOP C-13, Optimizing PMs
• SOP C-7, Sewer Maintenance
• SOP C-16, Sewer Root Control
g) Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above. a. Inspectors will investigate areas of concern where there is an indication that excess grease is accumulating to determine the source of FOG. If identified, appropriate actions are taken to eliminate the source.
The City of Modesto's Environmental Compliance Section works with the Collections section to identify any problems in the sewer lines that were caused by grease. If Collections identifies a grease problem within the range of an area with any businesses that have the potential to discharge any grease, the problem is reported to the Environmental Compliance Section.
ECS inspectors would then go to the problem area and identify any grease discharging businesses that may have contributed to the problem. Inspectors will investigate areas of concern where there is an indication that excess grease is accumulating to determine the source of FOG. If identified, appropriate actions are taken to eliminate the source or the upgrade of, any grease control device(s).
If the facility has a grease trap or grease interceptor, the facility will have to show maintenance manifests and/or maintenance logs. If a discrepancy is noted, depending on the severity of the grease problem and type of grease collection device present, the facility is given a compliance schedule that would enable them to achieve compliance with current regulations. When a source of FOG is identified through the methods identified above, the City of Modesto, Regulatory Compliance Officer will work with the property owner/business owner to develop a corrective action plan to mitigate the source of FOG using the authority of the afore mentioned City ordinances. #16..
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VIII. SYSTEM EVALUATION AND
CAPACITY ASSURANCE PROGRAM
DATE ISSUED: 4-6-09
DATE REVISED: 6-28-10, 12-30-14, 08-03-2017,
10-23-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
2. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL
IMPROVEMENTS
The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions • Capacity assessment and design criteria
• Prioritization of corrective actions
• A capital improvement plan
3. System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available
✓ The City of Modesto regularly inspects the City’s sewer system assets utilizing Closed Circuit TV (CCTV) inspection
equipment. The City’s CCTV program utilizes the latest in CCTV equipment and captures all inspections in a digital format coded in NASSCO Pipeline Assessment Certification Program. • Identify and justify the amount (percentage) of its system for its condition to be assessed each year
✓ The amount of City of Modesto inspections:
• 2023 – 334,437 / 63.34 miles / 9.77 % of total system • 2022 – 183,168’ / 34.69 miles / 5.35 % of total system • 2021 – 195,680 / 37.06 miles / 5.72 % of total system ✓ In 2023, the City of Modesto acquired a second CCTV truck which is reflected in the amount of inspections performed. However, due to on-going staff shortages, the second CCTV truck was not operated full-time.
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✓ The City’s goal is to inspect the entire sewer system every 5 to 7 years, with high priority assets being inspected every one to two years. To achieve this the City needs to inspect between 92 to 129 miles each year. With both CCTV crews fully staffed, this should be achievable.
• Prioritize the condition assessment of system areas that • Hold a high level of environmental consequences if vulnerable to collapse,failure, blockage, capacity issues, or other system deficiencies
• Are located in or within the vicinity of surface waters, steep terrain, highgroundwater elevations, and environmentally sensitive areas
• Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List ✓ The City of Modesto has created inspection PM routines for all sanitary sewer pipelines within 225’ of surface waters and/or meeting other criteria. The inspection frequency for each asset is dependent on the likeliness of a collapse, failure, blockage, capacity issue, or other system deficiencies. The inspection frequency for each asset should be as follows:
• Likeliness of failure – Inspection Frequency
• High – Annually
• Medium – Every two years
• Low – Every five years
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods
✓ The City of Modesto performs inspections using several different methods, including:
• CCTV Inspection
• Visual Inspection
• MH Inspection Camera (pole cam)
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State
✓ The City of Modesto uses various inspection methods to determine the condition of the City’s sewer system. When defects are discovered, the operator creates a work order in the City’s CMMS for a repair. If the operator is unsure if the defect requires repair or not, the operator seeks direction from a senior or supervisor.
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
✓ The City of Modesto utilizes IT Pipes CCTV software for sewer condition assessments. This data is stored on the CCTV truck computer and regularly uploaded to the IP Pipes Web Server. All #16..
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CCTV records are backed up regularly.
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
✓ The City of Modesto …
4. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events. ✓ The City of Modesto hydraulic model has confirmed that peak dry-weather flows cannot cause or contribute to a spill event. • The appropriate design storm(s) or wet weather events that causes or contributes to spill events.
✓ The City’s hydraulic model shows that the collection system Peak Wet Weather Flows (PWWF) exceeds the City’s maximum d/D level criteria of 0.85. However, the model also shows that PWWFs would not cause or contribute to a spill.
The City’s hydraulic model uses the City’s 100-year design storm of 2.88” for a 24-hour period.
The City’s hydraulic model shows that a storm event of X” in a 24-hour period would cause a capacity related spill event. • The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.
✓ The City of Modesto uses a hydraulic model to evaluate the collection system to determine if a potential hydraulic deficiency exists within the system. Flow monitoring is used to calibrate the hydraulic model. Together, flow monitoring and hydraulic modeling are used to evaluate the capacity of the sanitary sewer system.
✓ The City of Modesto has modeled the sanitary sewer system flows and has identified where hydraulic deficiencies exist. This hydraulic modeling is based on a 10 year/24-hour storm event.
The hydraulic deficiencies, estimates of peak flows, estimates of capacities of key system components and the associated CIPs are described within the Master Plan.
The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information. #16..
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✓ The City’s hydraulic modelers regularly seek input from operations for input on existing condition assessments, system inspections, system audits, spill history, and other available information.
• Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions.
✓ The City’s hydraulic model accounts for sources of I&I • Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change. ✓ The City’s hydraulic model is being updated and several storm scenarios will be run through the model to consider the impacts of larger and/ higher intensity storms. This data is expected to be available mid-2025.
• Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events. ✓ While erosion itself is unlikely to impact system capacity unless the erosion causes a pipe failure, the City is aware of assets susceptible to erosion and has taken measures to protect those assets.
• Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and ✓ The City’s hydraulic model and prior storms have shown the collection system can accommodate peak dry weather flows. ✓ In addition, the City has reviewed the City’s storm design standards to account for larger and/or higher-intensity storm events related to climate change. This review recommended the City update the 100 year/24 hour storm from 2.88” to 3.18”. This should be incorporated into the City Standards during the next update.
• Necessary redundancy in pumping and storage capacities. ✓ All pumping and storage facilities are designed with redundancy as needed. Those without redundancy do not have a high
consequence of failure.
5. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
✓ All defects are prioritized using the NASSCO PACP rating system. Structural defects with a PACP rating of 4 or 5 are referred to the construction team for repair or to Engineering for Capital Improvement.
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6. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program.
• Internal and external project funding sources for each project; and Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies
✓ The City of Modesto uses Closed Circuit TV (CCTV) inspection, operator input, flow monitoring, and hydraulic modeling to evaluate the condition of the collection system and ensure adequate capacity. Using this information, the City prepares and continually updates the collection system Capital Improvement Plan (CIP). The City’s CIP program is described within the Wastewater Collection System Master Plan.
✓ The City of Modesto Engineering-Wastewater and Wastewater Collections regularly meet and coordinate during all phases of Capital Improvement Projects.
✓ The City of Modesto also conducts utility coordination meetings that includes other agencies within the Modesto area.
✓ The CIP schedule is associated with the City’s CIP program and the cross-connection removal program. These schedules are continuously reviewed and updated to address changing priorities. ✓ All Wastewater CIPs are fully funded through the City’s Sewer Fund 4210, except for the River Trunk Pump Station, the Sutter Plant Relocation, and the J.M. Pike Park Cross Connection Removal.
• The River Trunk Pump Station and the Sutter Plant
Relocation are expected to be funded through a
combination of the Sewer Fund, SRF loan, and/or
Bonds.
• The Pikes Park Cross Connection Removal project is
funded through the Water Fund, Sewer Fund, and an
SR1 Grant.
✓ Below is the CIP project schedule as of Oct 2024:
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WASTEWATER CIP & NON-CIP PROJECTS
TENTATIVE
BIDDING
PROJECTS IN
DESIGN PHASE
PROJECT
CIP/NONCIP
PM DESIGNER
COM /
CONS
Design Budget
($)
ESTIMATED
Construction ($)
Estimated
Total Project
Budget ($)
%
1 May-24 Woodland Lift
Station
100844 CC/PK 1 $150,000 $2,000,000 $2,690,000 95%
2 July-24 Sonoma Trunk ph 3
& 4
101370/10137
1 PK/CM 1 $75,000 $3,500,000 $4,520,000 95%
3 Sep-24 Codoni Lift Station
Improvements
101090 CM 1 $133,000 $2,000,000 $2,673,000 90%
4 Dec-24 East Morris
Neighborhood
Sewer Replacement
100847 CC/PK 1 $2,354,400 $25,000,000 $34,104,400 70%
5 Feb-25 Encina Serwer Lift
Station Replacement
100998 CM 1 $94,000 $1,750,000 $2,316,500 80%
6 Apr-25 Sewer Trunk Rehab
on Grimes, Mercy
and Woodland
101494 CC/PK 1 $1,000,000 $18,000,000 $23,860,000 5%
7 Jun-25 River Trunk Pump
Station
100646 CC 1 $3,000,000 $80,000,000 $104,600,000 80%
8 Aug-25 River Trunk
Rehabilitation Ph 1
101513 CC/PK 1 $800,000 $2,500,000 $3,975,000 20%
9 Oct-25 2020- 2021 Sewer
Line Replacement
101201 ND 1 $50,000 $1,250,000 $1,637,500 75%
10 Dec-25 La Loma Phase 2 101556 CM 1 $150,000 $7,000,000 $9,040,000 10% #16..
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11 Feb-26 9th Street Storm
Basin
100928 CC 1 $250,000 $2,500,000 $3,425,000 95%
12 Apr-26 Santa Rosa and
Downtown Trunk
Rehabilitation
(Project SR-6 and D1)
101559 CM 1 $400,000 $3,500,000 $4,845,000 0%
13 Jun-26 Downtown Trunk
Rehabilitation
(Project C-3)
101558 CM 1 $400,000 $3,500,000 $4,845,000 0%
14 Aug-26 MCC Replacement 101372 PK 0.5 0.5 $200,000 $1,000,000 $1,470,000 5% 15 Oct-26 SCADA 101292 JO 1 $3,080,000 $12,500,000 $18,955,000 30% 16 Jan-27 RT, ST and SR Ph2
Trunk Rehab
101xxx CM 1 $800,000 $6,500,000 $9,055,000 0%
17 Mar-27 Sutter Plant
Relocation
101565 JO 1 $1,900,000 $100,000,000 $128,900,000 0%
18 TBD Pump Station at
Jennings WWTP
101468 CC 1 $631,000 $3,250,000 $4,758,500 25%
5.5 12.5 $15,467,400 $275,750,000 $365,669,900
Completion
Date
PROJECTS IN
CONSTRUCTION
PHASE
PROJECT
CIP/NONCIP
ESDC
COM /
CONS
ESDC ($) CONSTRUCTION
($) w/
CTGY and CA
Estimated
Total Project
Budget ($)
1 Jan-24 Sonoma trunk
Extension and Lift
Station
100535 CC/PK 1 $590,571 $7,276,290 $7,866,861 99%
2 Oct-27 Facultative Biosolids
Removal
101499 CC 1 $3,000,000 $7,000,000 $10,000,000 5%
3 Mar-24 Sutter Trunk Phase 2 101298 CC/DF 1 $213,000 $6,261,997 $6,474,997 95% #16..
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4 Mar-24 Plant Structural
Improvements
100931 CC 1 $221,647 $3,099,549 $3,321,196 85%
5 Apr-24 Jennings Command
Center & Hahn LS
Restroom
101262 CC 1 $138,000 $743,619 $881,619 99%
6 Aug-24 River Trunk
Shackelford Pump
Station
101290 CC/PK 1 $1,271,178 $22,812,289 $24,083,467 85%
7 Nov-24 River Trunk Gravity
System
101291 CC/PK 1 $1,525,869 $13,067,744 $14,593,613 80%
8 Mar-25 J.M.Pike Cross
Connection Removal
101313 DF 1 $2,000,000 $27,109,987 $29,109,987 0%
9 Dec-24 Corrosion Control
Measures at
Jennings
101092 CC/PK 1 $811,250 $3,000,000 $3,811,250 0%
10 Jan-25 Sutter Plant
Entrance and
Security Updates
100372 CC/PK 1 $600,000 $7,904,850 $8,504,850 5%
11 TBD Jennings Well
Treatment
Improvements
101093 PK 1 $200,000 $1,500,000 $2,105,000 0%
12 TBD West Trunk
Rehabilitation
101094 CC/PK 1 $1,300,000 $21,000,000 $27,970,000 0%
3 7 $10,371,515 $98,276,325 108,647,840
#16..
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COM
CON
S
TOTAL
ENGINEERING
TOTAL
CONSTRUCTION
($) w/ CTGY and
CA
TOTAL
PROJECTS
COST
($)
P
PROJECT TOTALS
8.5 19.5 $25,838,915 $374,026,325 $474,317,740
#16..
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IX. MONITORING, MEASUREMENT,
AND PLAN MODIFICATIONS
DATE ISSUED: 4-6-09
DATE REVISED: 11-8-2011, 12-30-14,
08-09-2017, 02-12-2019, 1/12/2021, 02/09/2022,
11/14/2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Plan- implementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities.
✓ The City continues to maintain all SSMP audits. The audits help the City identify areas of improvement within the SSMP the implementation of those elements. ✓ The City tracks and maintains data from all maintenance activities and uses this data to establish and prioritize SSMP activities. In 2017, the City upgraded to a new CMMS (Lucity). The Lucity CMMS is used for planning; organizing, recording, tracking, and reporting of all work performed on wastewater and stormwater assets. • Monitoring the implementation and measuring the effectiveness of each Plan Element ✓ The City has fully implemented the SSMP and the reduction in spills is an indication of the effectiveness of the SSMP elements.
✓ The City continually monitors the elements of the SSMP to ensure its effectiveness.
The City currently maintains and evaluates a number of performance indicators used to monitor and manage the SSMP as well as the effectiveness of the sanitary sewer maintenance program. Some of these indicators are listed below:
▪ Number of SSOs per year
▪ % of SSOs by known cause
▪ Total footage of sanitary sewer cleaned
▪ Total footage of sanitary sewer lines inspected (CCTV) • Assessing the success of the preventive operation and maintenance activities. ✓ The City has developed a comprehensive Preventive Maintenance (PM) program that uses field observations from cleaning crews and CCTV crews to update PM frequencies. The #16..
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success of the PM program is determined by the reduction in repeat SSOs and stoppages. ✓ The SSMP audit helps the City update and correct each element as procedures change based on operational needs. The effectiveness of each element is subjective; however, the ultimate measure of the success of the SSMP is the reduction of sanitary sewer spills and the impact of any spills that do occur. The charts and graphs below demonstrate the effectiveness of the City’s adaptive maintenance program. • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations.
✓ City staff is constantly evaluating the effectiveness of our SSMP, predictive maintenance program, and preventive maintenance program utilizing adaptive management principles.
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.
✓ The charts and graphs below illustrate the City’s spill trends. # of SSOs
2013 29
2014 11
2015 20
2016 14
2017 6
2018 17
2019 30
2020 10
2021 22
2022 16
2023 15
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0 5
10 15
20 25
30 35
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
# of SSOs Per Mile
Year
SSO Trending
Mod…
Log.…
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Spill Volume By Year
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• Spill Map 2020 – 2023
0 5
10 15
20 25
30 35
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
9 4 34
1 2
8 0
6 1 0
0 0
0 1
0 0
0 0
1 1
0 12
4 8
5 2
8 13
5 3
5 3
0 1
0 1
0 2
1 1
4 1
2 2
0 1 0
0 1
2 0
1 0
2 6
2 8
3 3
4 7
4 7
8 7
Spill Causes
Debris Flow exceeded capacity Grease deposition (FOG)
Other (specify below) Pipe structural problem/failure Root Intrusion #16..
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• Modesto Vs Region 5
o The spill standard is less than 2.0 spills / per 100 miles of sewer/ per year. The average performance within the region is about 10.37 spills / per 100 miles / per year. As shown in the graph below, the City of Modesto collection system experienced 2.16 spills per 100 miles in calendar year 2023. The City of Modesto spill rate for calendar year 2023 was slightly above the standard, but well below the average. #16..
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• Modesto Vs Statewide Average
.
. . . . . . . . .
.
mador i ty
mador a ter ency
nders on i ty
n el s i ty
n och i ty
uburn i ty
ea r alley ea r alley a ter i s trict
rentwood i ty
urney
alavera s nty a ter i s trict
ali ornia epa rtment o orrec ons and ehabili ta on
eres i ty
hico i ty
i ty o eddin
lovi s i ty
ol a i ty
ornin i ty
ounty o res no
avi s i ty
E Ea s t ay
El ora do rri a on i s trict
a ter es ources ept Envi ronmental ol s om i ty
eor e town ivide P
ra s s alley i ty
ri ly a e e s ort mp i s t
an ord i ty rban rea ys tem
idden alley a e
ronhouse ani ta ry i s trict
ac s on i ty
ames town
ern ounty Public or s epa rtment
a e nty
a e roville rea Public li ty i s trict
a eport i ty
a throp i ty
incoln i ty
ive a i ty
ivin s ton i ty
odi i ty
os anos rban rea ys tem
pecial i s tricts adera ounty Public or s epa rtment
anteca i ty
a riposa nty P
a riposa P
erced i ty
odes to i ty
ountain ouse
t ha s ta i ty
urphys
evada i ty
evada o
ewman i ty
livehurs t P
rland i ty
Pa ers on i ty
Placer nty ept o acili ty ervices
Placerville i ty
Plymouth i ty
Portola i ty
ancho urie ta
ed lu i ty
eedley i ty
iverban i ty
oseville i ty
acramento rea ewer i s trict
acramento i ty
e ional an a cramento e iona l ounty a ni ta on i s trict an ndrea s
an oa uin nty P
owler in s elma
outh Placer
toc ton i ty
u er ree i ty
Tracy i ty
Tuolumne i ty
Tuolumne li es i s trict
Turloc i ty
Twain a rte
avi s
erced
ept o the nterior Pa r ervice
acaville i ty P
es t acramento i ty
oodland i ty
uba i ty
pills iles ear
tandard is ess Than . pills per miles per ear
pill s iles ea r vera e tanda rd
#16..
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6.32 2.31
0.00 1.00
2.00 3.00
4.00 5.00
6.00 7.00
Performance Standard
Modesto CS Vs Statewide Average
State Average Modesto CS
#16..
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X. SSMP PROGRAM AUDITS
DATE ISSUED: 4-6-09
DATE REVISED: 10-2-2014, 11-17-
2016, 2-12-2019, 02-23-2021, 5-2-2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
City of Modesto
Sewer System Management Plan (SSMP)
2024 Audit Report
The City evaluates the effectiveness of each element of the SSMP at least every two years and will continue to work with other agencies and groups to identify and implement the best management practices through the SSMP.
The Wastewater Collection System staff completed an internal SSMP audit on Feb 23, 2024. In the last two years, the Wastewater Collection System division has experienced only a few minor changes to operations; these changes are reflected in this audit. The minor changes include supervisory changes and updates to the Monitoring, Measurement, and Program Modifications. All audit findings were corrected prior to the completion of this audit report.
The City of Modesto officially assumed operation of the Empire Sanitary District service area on July 1, 2016.
Upon assuming operations, Wastewater Collections crews cleaned and performed CCTV inspections of the entire Empire sewer system. This work was completed by March 2016.
The City’s CMMS (Lucity) has been fully implemented since 2019 and provides real-time mobile access for all Wastewater Collections crews. This provides crews with instant access to GIS map updates, work history, and emergency work orders. In the last two years, the City has improved and refined the sewer hotspot cleaning program.
The Complimentary Lateral Program assists City of Modesto customers with lower lateral maintenance. Through this program, customers can call the City when they experience a sewer backup and Collections crews will clear the lower lateral using municipal lateral machines. This program helps the customer and encourages our “Call Us First” program. Early notification is essential to preventing an SSO when a stoppage occurs, so this program helps the City meet our SSO reduction goals.
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Element #
Element TitleSub-ElementElement DescriptionDoes the current SSMP meet the requirements of the WDR? What changes are needed to comply with the new WDR?Does this need updating?Was this element updated to meet the requirements of the WDR?Scheduled date for addressing defenciesDate Reviewed Rev
iew
ed
By
1 Goals
1 The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts o the Enrollee’ s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.
No Combine
into and
goal, add
Regulatory
context,
SSMP
update
schedule,
and add
asset
overview.
Change
goal leng to
SSS.
Yes Yes 11/
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1.1 Regulatory Context The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.
No Not
previously
included
Yes, add
new section
Yes, add
new section
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1.2 Sewer System Management Plan Update Schedule The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.
No Not
previously
included
Yes, add
new section
Yes, add
new section
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1.3 Sewer System Asset OverviewThe Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
No Not
previously
included
Yes, add
new section
Yes, add
new section
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• ocation includin county(ies);
No Include in
description
Yes Yes 11/
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• ervice area boundary;
Yes Included in
GIS
No No 11/
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• Population and community served;
No Include in
description
Yes Yes 11/
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BE,
AG,
JA,
JD,
AG,
CS,
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• ystem si e includin total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; Yes In CMMS
system, but
include in
description
Yes Yes 11/
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JA,
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• tructures divertin stormwater to the sewer system;
No Need to
identify
cross-
connection
s in Lucity
Yes Yes 11/
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• ata mana ement systems;
Yes None No No 11/
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• ewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals; Yes None No No 11/
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JA,
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• Estimated number or percent of residential, commercial, and industrial service connections; No Add to
decription
Yes Yes 11/
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JA,
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• ni ue service boundary conditions and challenge(s).
No Add to
decription
Yes Yes 11/
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JA,
JD,
AG,
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Additionally, the Plan Introduction section must provide reference to the Enrollee’ s upto-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment Yes Included No No 11/
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2 Organi
zation2
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
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The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; Yes None No No 5/2
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24 RE,
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JA,
JD,
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CS,
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The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements Update
manag
er and
supervi
sor
positio
ns and
add
emails.
Update
Org
chart.
Update Yes Yes 11/
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Organizational lines of authority
Yes,
but
needs
update d
Update
ORG chart
No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health officer, county environmental health agency, and State Office of Emergency Services.) Yes,
but
needs
update
SSS
chain
of
commu
nicatio
n and
COC
flow
chart.
Update Yes Yes 11/
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3 Legal Authority
3 The Plan must include copies or an electronic lin to the Enrollee’ s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
No Plan does
not include
links or
copies
Yes Yes 11/
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JA,
JD,
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Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; Yes None No No 5/2
/20
24 RE,
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JA,
JD,
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Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; No Add storm
Collaborati
on
Yes Yes 11/
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Require that sewers and connections be properly designedand constructed; Yes None No No 5/2
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AG,
JA,
JD,
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Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee; Yes No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; Yes,
but
need
to
update
lang
No No 5/2
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24 RE,
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JA,
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Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable Yes,
but
need
to
researc
h
Empire
San.
No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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4 Operation and Maintenance Program
4 The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system. 5/2
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24 4.1
Updated Map of Sanitary Sewer SystemAn up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.No, current
maps
do not
show
Empire
area
storm.
Board
does
not
have
access
to
current
maps
Update
Empire
storm
Yes Yes 11/
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JA,
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4.2 Preventive Operation and Maintenance Activities A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors. The scheduling system must include: • nspection and maintenance activities; • i her-frequency inspections and maintenance of known problem areas, including areas with tree root problems; • e ular visual and closed- circuit television (CCTV) inspections of manholes and sewer pipes. The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.
Yes,
but
need
to
update
mainte
nance
activity
descrip
tion
Update
SOP
Yes Yes 11/
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4.3 Training In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:• The re uirements o this General Order;• The Enrollee’ s pill Emergency Response Plan procedures and practice drills;• illed estimation o spill volume for field operators; and• Electronic CIWQS reporting procedures for staff submitting data.
No,
need
additio
nal
Genera
l Order
trainin g
Better
define
training
Yes Yes 11/
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4.4 Equipment Inventory An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
Yes,
but
update
needed
,
include
lateral
equip
ment,
and
pump
mecha
nics
and
electric
al.
Update
equipment
list
Yes Yes 11/
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5 Design and Performance Provisions
5 The Plan must include the following items as appropriate and applicable to the Enrollee’s system:
5/2
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24 5.1
Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
Yes None No No 5/2
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JA,
JD,
AG,
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5.2 Procedures and Standards Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances Testing
and
inspect
ion
standar
ds
need
to be
update
d and
include
d
Add testing
standards
Yes Yes 11/
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6 Spill Emergency Response Plan
6 The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
5/2
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24 Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner; Yes none No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; Yes none No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; Yes none No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained; Yes none No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Address emergency system operations, traffic control and other necessary response activities; Review
SOP C-
10?
Review SOP No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system; Yes
SOP
None No No 5/2
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24 RE,
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AG,
JA,
JD,
AG,
CS,
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Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State; Yes None see
SOP C-9
No No 5/2
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24 RE,
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JA,
JD,
AG,
CS,
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Remove sewage from the drainage conveyance system;
Yes None see
SOP C-10
No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; Yes None see
SOP C-11
No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery; Yes None see
SOP C-12
No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Implement pre- planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; No Implement
new SOP
No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Conduct post-spill assessments of spill response activities; Yes None, see
SOP C-11
No No 5/2
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24 RE,
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AG,
JA,
JD,
AG,
CS,
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Document and report spill events as required in this General Order; and Yes See SOP C-
11 No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed Yes Updte SOP C-11No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
7 Sewer Pipe Blockage Control Program
7 The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’ s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed. The procedures must include, at minimum:
5/2
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24 An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe- blocking substances; Yes,
but
need
to
include
plan
and
schedu
le
Add plan
and
schedule
Yes Yes 11/
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BE,
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JA,
JD,
AG,
CS,
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A plan and schedule for the disposal of pipe- blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
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Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
Yes None No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
8 System Evaluation
and Capacity
Assurance and
Capital
Improvements
8 The Plan
must
include
procedure
s and
activities
for:
5/2
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24 Routine evaluation and assessment of system conditions; Yes None No No 5/2
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JD,
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CS,
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Capacity assessment and design criteria;
Yes None No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Prioritization of corrective actions; and
Yes,
review
SOP
None No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
A capital improvement plan.
Yes None No No 5/2
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24 RE,
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JA,
JD,
AG,
CS,
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8.1 System Evaluation and Condition Assessment The Plan must include procedures to:
Evaluate the sanitary sewer system assets utilizing the best practices and technologies available Yes New SOP? Yes Yes 11/
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Identify and justify the amount (percentage) of its system for its condition to be assessed each year Yes New SOP? Yes Yes 11/
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Prioritize the condition assessment of system areas that: Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List; No,
need
to
update
to
include
enviro
areas
Update
SOP
Yes Yes 11/
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024
5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
No,
need
to
evaluat e
Update
SOP
Yes Yes 11/
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BE,
AG,
JA,
JD,
AG,
CS,
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8.2 Capacity Assessment and Design Criteria The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
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Dry-weather peak flow conditions that cause or contributes to spill events; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
The appropriate design storm(s) or wet weather events that causes or contributes to spill events; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
The capacity of key system components;
Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Identify the major sources that contribute to the peak flows associated with sewer spills Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
The
capa
city
asse
ssm
ent
mus
t
cons
ider:
Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
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Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher- intensity storm events; Yes Update
SOP
Yes Yes 11/
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5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Necessary redundancy in pumping and storage capacities.
Yes None No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
8.3 Prioritization of Corrective Action The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
No, we
need
to add
to SOP
Update
SOP
Yes Yes 11/
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BE,
AG,
JA,
JD,
AG,
CS,
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8.4 Capital Improvement Plan The capital improvement plan must include the following items:
RE,
BE,
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JA,
JD,
AG,
CS,
KB
Project schedules including completion dates for all portions of the capital improvement program; No Update CIP Yes Yes 11/
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BE,
AG,
JA,
JD,
AG,
CS,
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Internal and external project funding sources for each project; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
Yes None No No 5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
9 Monitoring,
Measurement, and
Program
Modifications
9 The Plan must include an Adaptive Management section that addresses Planimplementationeffectiveness and the steps for necessary Plan improvement, including:
Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities; Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
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Monitoring the implementation and measuring the effectiveness of each Plan Element; No Update
SOP
Yes Yes 11/
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5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Assessing the success of the preventive operation and maintenance activities; Yes Update
SOP
Yes Yes 11/
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5/2
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24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
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Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and Yes None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes Yes,
need
to train
Update
SOP
Yes, include
training
schedule
Yes, include
training
schedule
11/
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024
5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
1 0
Internal Audits
10 The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.
Yes None Update
Element
Update
Element
11/
2/2
024
5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
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1 1
Communication Program
11 The Plan
must
include
procedure
s for the
Enrollee to
communic
ate with
The public for: Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
No None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
Owners/operators of systems that connect into the Enrollee’ s system, including satellite systems, for: System operation, maintenance, and capital improvement- related activities No None No No 5/2
/20
24 RE,
BE,
AG,
JA,
JD,
AG,
CS,
KB
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XI. COMMUNICATION PROGRAM
DATE ISSUED: 4-6-2009
DATE REVISED: 11-16-2011, 12-30-2014,
08/10/2017, 11/26/2024
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
▪ The City’s Spill Emergency Response Plan includes procedures for notification and communication with local entities in the event of a spill, including • City of Modesto Water Division 209-342-2246
• Stanislaus County Public Works 209-525-4310
• Stanislaus County Environmental Health 209-525-6700
▪ The City’s Spill Emergency Response Plan also contains procedures for public area posting and closures due to sewer spills. Public area closures are coordinated with the Stanislaus County Environmental Health Department.
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates
▪ The City of Modesto regularly communicates with customers and performs outreach to the public, stakeholders, and satellite agencies.
▪ The SSMP is posted on the City’s website and an email link is provided for comments and input concerning the development, implementation, and performance of the SSMP.
▪ In addition, the public is provided an opportunity to comment on the SSMP when the SSMP is updated and adopted by the City Council.
▪ The City performs continuous outreach with our “Call Us First” program. This includes truck wraps, door hangers, and mailers.
• Owners/operators of systems that connect into the enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities; ▪ The City of Modesto’s primary customers are the residents, industrial, and commercial customers that connect to the sewers within Modesto. However, a portion of the City of Ceres is connected to the City of Modesto sewer system. ▪ The responsible party for the City of Ceres is:
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