Agenda packet — Finance Committee, September 22, 2025

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www.modestogov.com
AGENDA
City of Modesto

FINANCE COMMITTEE

COUNCIL WORKSHOP
2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, September 22, 2025 at 4:00 PM
Roll Call: Rosa Escutia-Braaton, Chair
David Wright, Vice-Chair
Nick Bavaro, Member
Alternates: Eric Alvarez, Jeremiah Williams, Chris Ricci, Sue Zwahlen Council has not delegated directive or final approval authority to the Committees.

Committee actions are recommendations to the full City Council, not final decisions on an issue. * Public Comment will only be in-person. Members of the public who wish to address the Committee, by providing public comment, during the meeting must do so in-person in the 2001-40 Del Puerto Room. As an alternative, members of the public may also provide written public comment submitted via email as indicated in the Submitting Comments by Email instructions on this agenda. Zoom will still be available for viewing and Wordly translation. *Members of the public will be allowed to provide public comment through Zoom if a Committee Member is participating remotely pursuant to the provisions of Assembly Bill 2449. *Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Committee meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed below, and the meeting is physically open to the public.
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"Wordly" puede traducir a más de 25 idiomas diferentes! Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace https://attend.wordly.ai/join/RJDY-6364.

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PUBLIC COMMENTS IN PERSON
Three-minute time limit per speaker.

Only interested persons in the audience may present these matters. Under State law, Committee Members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee Member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.

SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the - 2 -
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Committee Members and placed in the record but will not be read aloud during the meeting.

Written comments must be received two hours before the meeting.

This Agenda is on file in the City Clerk’s Office, Sixth Floor, 10th Street Place, Posting Board at entry of 10th Street Place, and is available on the City’s Web site at www.modestogov.com.

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Clerk’s office during normal business hours. Such documents are also available online, subject to staff’s ability to post the documents before the meeting, at the following website www.modestogov.com/councilmeetings In accordance with the requirements of Title II of the Americans with Disabilities Act (“ADA”) of 1990, the Fair Employment & Housing Act (“FEHA”), the Rehabilitation Act of 1973 (as amended), Government Code section 11135 and other applicable codes, the City of Modesto (“City”) will not discriminate against individuals on the basis of disability in the City’s services, programs, or activities. For more information, please visit the City of Modesto website at https://www.modestogov.com/865/Americans-with-Disabilities-Act-ADA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (209) 577-5396. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
Any and all of the following agenda items are subject to action by the Modesto City Council.

CONSENT ITEMS – ROLL CALL VOTE REQUIRED:

Information concerning the consent items listed below has been forwarded to each Committee Member prior to this meeting for study. Unless some member of the audience or Committee Member has a question concerning an item and asks that it be withdrawn from the consent list, the Committee approves the items at one time. The action taken by the Committee in approving consent items is set forth in the explanation of this individual item.

CONSENT
An item may be removed from consent and discussed at the request of an audience member or Committee Member.

Consent

1. Consider the recommended budget adjustments to Fiscal Year 2025-26 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
 Motion recommending the budget adjustments to Fiscal Year 2025-26 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.

BUDGET; Kaceey Culbertson, 209-571-5855, [email protected] - 3 -
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Consent

2. Consider recommending the Director of Finance to adjust Agreement totals between the Administrative Investigative Services Agreements based on consultant availability and department’s needs, ensuring the combined total does not exceed $500,000 over remaining term of the Agreements and forwarding to Council for approval. (Funding Source: Various Funds)
 Motion recommending the Director of Finance to adjust Agreement totals between the Administrative Investigative Services Agreements based on consultant availability and department’s needs, ensuring the combined total does not to exceed $500,000 over remaining term of the Agreements and forwarding to Council for approval.

HUMAN RESOURCES; Christina Alger, 209-571-5126, [email protected] Consent

3. Consider an Engineering Services Agreement with West Yost Associates, of Sacramento, CA, for the preparation of the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update in the amount of $180,455, plus $18,046 in Additional Services, if needed, for an Agreement total amount not to exceed $198,501, entering into an associated Cost-Share Agreement with the Modesto Irrigation District and forwarding to Council for approval. (Funding Source: Water Fund)  Motion recommending an Engineering Services Agreement with West Yost Associates, of Sacramento, CA for the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update in the amount of $180,455, plus $18,046 in Additional Services, if needed, for an Agreement total amount not to exceed $198,501 and forwarding to Council for approval.  Motion recommending entering into a Cost-Share Agreement with Modesto Irrigation District regarding the reimbursement of costs related to the preparation of the 2025 Joint Urban Water Management Plan and forwarding to Council for approval.
 Motion recommending an Amendment to the Fiscal Year 2025-26 Multi-Year Program Budget in the amount of $279,060 to establish the expense and revenue budgets for the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update and forwarding to Council for approval.

UTILITIES; Miguel Alvarez, 209-577-5348, [email protected]

ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature
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CITY OF MODESTO

COMMITTEE AGENDA REPORT
DATE OF MEETING:

September 22, 2025
Date: September 11, 2025
TO: Finance Committee
Rosa Escutia-Braaton, Chair
David Wright, Vice-Chair
Nick Bavaro, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: Stephan Christensen, Office of Performance Management and Budget Director SUBJECT: Monthly Budget Adjustment Report – September 2025 CONTACT: Kaceey Culbertson, Budget Manager, [email protected], 209-571-5855
DESCRIPTION:

Consider the recommended budget adjustments to Fiscal Year 2025-26 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2025-2026 Strategic Plan focus on Governance and Service Delivery under Goal H: Achieve Long-Term Financial Sustainability.

BACKGROUND:

Each month staff presents a variety of budget adjustments requiring the approval of the City Council. These changes are submitted to the Finance Committee for review prior to submission to Council and include an explanation and justification for each transaction.

This report includes a number of adjustments that have been identified by monitoring department budgets. Due to the number of adjustments, they are included as an attachment to this report (Exhibit A). As in past reports, adjustments are segregated by fund and department as appropriate. The adjustments are reflected in a more summarized version and supporting documentation is available for review upon request.

Also included in this report as an attachment (Exhibit B) is a summary of the budget adjustments approved by the City Manager and/or the Office of Performance Management and Budget Director consistent with the authority levels that were approved by Council with the passing of the Fiscal Year 2024-25 Operating Budget via Resolution No. 2024-191 and Fiscal Year 2025-26 Operating Budget via Resolution No. 2025-187. #1..
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Finance Committee, September 22, 2025
Monthly Budget Adjustment Report – September 2025

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DISCUSSION:

The monthly budget adjustments attached as Exhibit A in this item include adjustments across various departments. These adjustments are explained in further detail within Exhibit A.

FISCAL IMPACT:

The fiscal impact of each item is noted in the attachments to this report. The adjustments are for Fiscal Year 2025-26.

RECOMMENDED COMMITTEE ACTION:

Staff Recommendations:

Motion recommending the budget adjustments to Fiscal Year 2025-26 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.

Approved by:

Stephan Christensen, Office of Performance
Management and Budget Director
Joseph P. Lopez, City Manager
Attachments:

1. Exhibit A – Budget Adjustments Requiring Council Approval

2. Exhibit B – Staff Approved Budget Adjustments
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Monthly Budget Adjustment Report

EXHIBIT A
FISCAL YEAR 2025-26

COMMUNITY AND ECONOMIC DEVELOPMENT
 A budget adjustment in the amount of $950,000 is needed in the John Thurman Capital Improvement Fund (3125) for Project 101689 – JTF Tenant Improvements. The project is being established to track the City funded tenant improvements per the agreement approved by the Council on September 9, 2025, per Resolution 2025-331. The adjustment will establish a transfer out from the General Fund (0100) to the project and amend the project discretionary expenditure accounts. The increase in the General Fund transfer out will come from General Fund carryover reserves.

PUBLIC WORKS
 A budget adjustment in the amount of $85,000 is needed in the Capital Grants – Streets CIP Projects Fund (3160) for Project 101489 – Traffic Operations Center Upgrade. The project was recently approved to use Measure L Traffic Management funds on September 4, 2025. The adjustment will establish a transfer out from the Measure L – Local Road Tax Fund (1410) to the project and amend the project discretionary expenditure accounts.

UTILITIES
 A budget adjustment in the amount of $112,410 is needed in the Water Fund – CIP Projects Fund (4180) for Project 101666 – Salida Water Supply Assessment. The project was recently approved to enter a Memorandum of Understanding (MOU) with Stanislaus which allows reimbursement of up to $112,410 on the project. The adjustment will recognize the revenue from Stanislaus County on the project. #1..
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Department Director/Director of Office Performance and Budget (OPMB)/City Manager Approved Budget Adjustments EXHIBIT B For FY2024/25
AT #
Approved
by CM,
Director
OPMB or
DD
Fund Fund Name Cost Ctr/Project Name Account Name Rev/Exp/TI/ TO Account
Current
Budget
Increase
(Decrease)
Revised
Budget Description
AT-207 CM 0100 General Fund PRN - Modesto Tourism Marketing District Special Assessments - Modesto Tourism Marketing Rev $ 367,350 $ 715 $ 368,065
AT-207 CM 0100 General Fund PRN - Modesto Tourism Marketing District Intergovernmental Services - Other Exp $ 339,799 $ 25,505 $ 365,304 AT-207 CM 0100 General Fund PRN - Modesto Tourism Marketing District Services City Forces - Intrafund Exp $ - $ 2,761 $ 2,761 AT-213 CM 0100 General Fund FIN - Accounting CS-GG-Misc. Special Service Rev $ 26,000 $ 39,454 $ 65,454 AT-213 CM 0100 General Fund FIN - Accounting Professional Services Exp $ 113,773 $ 39,454 $ 153,227 AT-214 DD 0100 General Fund CED - Administration Budget Only - Salary Adjustment - Decrease Exp $ (27,300) $ (17,500) $ (44,800) AT-214 DD 0100 General Fund CED - Administration Budget Only - Benefit Adjustment - Decrease Exp $ (11,700) $ (7,500) $ (19,200) AT-214 DD 0100 General Fund CED - Building Safety Budget Only - Salary Adjustment - Decrease Exp $ (74,200) $ (45,500) $ (119,700) AT-214 DD 0100 General Fund CED - Building Safety Budget Only - Benefit Adjustment - Decrease Exp $ (81,800) $ (19,500) $ (101,300) AT-214 DD 0100 General Fund CED - Administration Professional Services Exp $ 95,000 $ 34,000 $ 129,000 AT-214 DD 0100 General Fund CED - Planning Professional Services Exp $ 198,900 $ 56,000 $ 254,900 AT-217 CM 0100 General Fund 06010 - AUD - City Auditor 51403 - Budget Only - Salary Adjustment - Decrease Exp $ (179,975) $ (63,400) $ (243,375)
AT-217 CM 0100 General Fund 06010 - AUD - City Auditor 51903 - Budget Only - Benefits Adjustment - Decrease Exp $ (70,025) $ (24,700) $ (94,725)
AT-217 CM 0100 General Fund 06010 - AUD - City Auditor 53030 - Business Expenses Exp $ - $ 500 $ 500 AT-217 CM 0100 General Fund 06010 - AUD - City Auditor 53048 - Cell Phone Utility Expenses Exp $ - $ 500 $ 500 AT-217 CM 0100 General Fund 06010 - AUD - City Auditor 53300 - Professional Services Exp $ 250,000 $ 87,100 $ 337,100 AT-225 OPMB Dir 0100 General Fund 19320 - MPD Field Operations 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (249,906) $ (249,906)
AT-225 OPMB Dir 0100 General Fund 19320 - MPD Field Operations 51903 - Budget Only - Budget Adjustment - Decrease Exp $ - $ (166,604) $ (166,604)
AT-225 OPMB Dir 0100 General Fund 19324 - Real Time Crime Center 53048 - Call Phone Utility Exp $ - $ 16,500 $ 16,500 AT-225 OPMB Dir 0100 General Fund 19410 - Communication Center 53325 - Emergency Dispatch Exp $ 3,451,518 $ 29,010 $ 3,480,528 AT-225 OPMB Dir 0100 General Fund 19420 - Records and Support 52038 - Public Safety Equipment <$5,000 Exp $ 150,929 $ 45,000 $ 195,929 AT-225 OPMB Dir 0100 General Fund 19420 - Records and Support 52300 - Tools & Field Supplies Exp $ 159,473 $ 171,000 $ 330,473 AT-225 OPMB Dir 0100 General Fund 19520 - Alternative Response Unit 53045 - Garbage Utility Exp $ 21,500 $ 25,000 $ 46,500 AT-225 OPMB Dir 0100 General Fund 19540 - Animal Control (AC) 53300 - Professional Services Exp $ 8,500 $ 29,000 $ 37,500 AT-225 OPMB Dir 0100 General Fund 19540 - Animal Control (AC) 53505 - Intergovernmental Services - Other Exp $ 1,218,234 $ 101,000 $ 1,319,234 AT-228 OPMB Dir 0100 General Fund 11220 - OPMB - Project Management Professional Services Exp $ 250,000 $ (4,500) $ 245,500 AT-228 OPMB Dir 0100 General Fund 90001 - General Revenues Property Tax Collections Exp $ 295,000 $ 4,500 $ 299,500 AT-237 OPMB Dir 0100 General Fund CED - Building Safety Professional Services Exp $ 154,500 $ (13,251) $ 141,249 AT-237 OPMB Dir 0100 General Fund CED - Administration Services City Forces - Interfund Exp $ 8,358 $ 13,251 $ 21,609 AT-238 DD 0100 General Fund FIN - Accounting Budget Only - Salary Adjustment - Decrease Exp $ - $ (4,781) $ (4,781) AT-238 DD 0100 General Fund FIN - Accounting Budget Only - Benefit Adjustment - Decrease Exp $ - $ (2,049) $ (2,049) AT-238 DD 0100 General Fund FIN - Accounting Repair and Maintenance Services Exp $ 20,693 $ 6,830 $ 27,523 AT-244 OPMB Dir 0100 General Fund 14180 - CED - Economic Development Budget Only - Salary Adjustment - Decrease Exp $ (72,800) $ (200) $ (73,000) AT-244 OPMB Dir 0100 General Fund 14180 - CED - Economic Development Budget Only - Benefit Adjustment - Decrease Exp $ (31,200) $ (100) $ (31,300) AT-244 OPMB Dir 0100 General Fund 14110 - CED - Administration Business Expenses Exp $ - $ 300 $ 300 Total Changes for Fund 0100 $ 6,580,527 $ 107,889 $ 6,688,416 AT-231 OPMB Dir 1120 Grants - PLHA Program - 1120 101377 - CED - HUD- PLHA 2021-22 Direct Loans Exp $ 749,580 $ (749,580) $ - AT-231 OPMB Dir 1120 Grants - PLHA Program - 1120 101377 - CED - HUD- PLHA 2021-22 Transfer Out to Fund 1120 TO $ 4,382 $ (4,382) $ - AT-231 OPMB Dir 1120 Grants - PLHA Program - 1120 101377 - CED - HUD- PLHA 2021-22 Transfer Out to Fund 1170 TO $ 408,723 $ 774,328 $ 1,183,051 Total Changes for Fund 1120 $ 1,162,685 $ 20,366 $ 1,183,051 AT-229 OPMB Dir 1133 HUD Administration 14111 - CED - HUD Administration Budget Only - Salary Adjustment - Decrease Exp $ - $ (145,708) $ (145,708) AT-229 OPMB Dir 1133 HUD Administration 14111 - CED - HUD Administration Budget Only - Benefit Adjustment - Decrease Exp $ - $ (97,138) $ (97,138) AT-229 OPMB Dir 1133 HUD Administration 14111 - CED - HUD Administration Services City Forces - Interfund Exp $ 35,382 $ 242,846 $ 278,228 Total Changes for Fund 1133 $ 35,382 $ - $ 35,382
AT-205 OPMB Dir 1200 Downtown Improvement District
Fund CED - Downtown Improvement District Business License Tax - Mill Tax DID Rev $ 207,000 $ 1,400 $ 208,400 AT-205 OPMB DIR 1200 Downtown Improvement District
Fund CED - Downtown Improvement District Intergovernmental Services - Other Exp $ 200,608 $ 991 $ 201,599 Total Changes for Fund 1200 $ 407,608 $ 2,391 $ 409,999 AT-226 OPMB Dir 1342 Police Grants 19523 - MPD CHAT 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (450) $ (450)
AT-226 OPMB Dir 1342 Police Grants 19523 - MPD CHAT 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (300) $ (300)
AT-226 OPMB Dir 1342 Police Grants 19523 - MPD CHAT 54550 - ISF Fleet Operating and Maintenance Exp $ 29,005 $ 750 $ 29,755
A budget adjustment of $13,251 is necessary to move expense budget within General Fund from CED-Building Safety to CED-Administration for underbudgeted Services City Forces-Interfund expenses.

A budget adjustment of $6,830 is necessary to move salary savings from Appropriation Unit A to Repair and Maintenance Services in Appropriation Unit C within cost center 12110 for underbudgeted expenses.

A budget adjustment is necessary to reallocate salary savings in 14180 - CED - Economic Development to 14110 - CED - Administration. There are expenses that are being reallocated to the cost center for Fiscal Year 2024-25 which requires an increase in the overall Appr. Unit C budget.

A budget adjustment is necessary in Cost Center 19320- MPD Field Operations in the amount of $416,510 to move Salary Saving in Appr Unit A to various Cost Centers in Appr Unit C to alleviate the budget overage in various expenditure accounts. There will be a net $ affect in the overall expenses in the Cost Center A budget adjustment is necessary in Cost Center 19523 - MPD CHAT in the amount of $750 to move Salary Savings in Appr Unit A to Appr Unit C to alleviate a budget overage in the ISF - Fleet Operating Maintenance. There will be a new $0 affect on the overall expenses in this Cost Center.

A budget adjustment is necessary to reallocate funds from the OPMB - Project Management cost center to the 90001 - General Revenues cost center to account for additional expenses related to the property tax collections. The City had increased expenses related to the administration for property tax collections in FY 24-25. The increase in expense will be covered through savings from the Project Management cost center in FY 24-25.

A budget adjustment is necessary to re-allocate salary savings within the Appr Unit A in the HUD Administration Fund 1133 to Appr Unit C. The total operating services city forces expenses came in higher. There are sufficient salary savings to cover the overage and the overall HUD Administration Fund budget is not changing.

A budget adjustment is necessary to recognize the additional revenue received in FY24-25 for Business License Tax - Mill Tax DID and increase expenses in like amount in Intergovernmental Services - Other expense account.

A budget adjustment is necessary to increase the revenue and expense budget for the MTMD fee true up. The City of Modesto collects MTMD Fee of 1% of taxable rents from hotels on the CVBs behalf. The City pays out quarterly revenue payments to the CVB minus 0.75% Admin Fee.

A budget adjustment of $39,454 is necessary to increase the revenue and expense budget for pass through fees related to Public Surplus bidder fees.

A budget adjustment of $90,000 is necessary to move salary savings from Appropriation A to discretionary expenses in Appropriation C within GF CED to address fiscal year end deficits.

The City contracts with Moss Adams LLP for City Auditing Services with an annual agreement amount not to exceed $250,000. Moss Adams LLP runs on a fiscal year from October - September, which is different from the City's Fiscal Year from JulyJune. This difference in accounting periods resulted in the City Auditor's Appropriation Unit C budget for FY 2024-25 to go over budget by $88,020. This budget adjustment will transfer salary savings of $88,100 from AUD's A's to its C's to cover the overage in FY 2024-25.

A budget adjustment is necessary to move the expense budget from Direct Loans task to the Transfer-Out task and align it with actual grant award The overall change in the project is an increase of $20,367.
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Department Director/Director of Office Performance and Budget (OPMB)/City Manager Approved Budget Adjustments EXHIBIT B For FY2024/25
AT #
Approved
by CM,
Director
OPMB or
DD
Fund Fund Name Cost Ctr/Project Name Account Name Rev/Exp/TI/ TO Account
Current
Budget
Increase
(Decrease)
Revised
Budget Description
Total Changes for Fund 1342 $ 29,005 $ - $ 29,005
AT-200 CM 1346 CED Grants Reimbursed 101682 - Downtown Streets Team Interest Revenue on Bank Account Rev $ - $ 35,528 $ 35,528 AT-200 CM 1346 CED Grants Reimbursed 101682 - Downtown Streets Team Svcs City Forces - Interfund Exp $ 100,000 $ 35,528 $ 135,528 Total Changes for Fund 1346 $ 100,000 $ 71,056 $ 171,056 AT-221 CM 1410 Measure L - Road Tax Fund 14626 - Measure L Traffic Management 61410 - Transfer In from Fund 1410 TI $ - $ 47,000 $ 47,000 A budget adjustment is necessary to establish the transfer in and out and increase the expense budget for Project 101128 to account for the final expenses related to the Synchronize Outside Downtown project. The expenses are eligible to use Measure L - Traffic Management funds and were approved to budget at the September 4, 2025 Citizens Transportation Sales Tax Commission meeting.
#REF! $ - $ 47,000 $ 47,000
AT-222 OPMB Dir 1700 Surface Transportation Fund 101015 - Upgrade High Voltage FY 23/24 Repair & Maint. - Real Property Exp $ 381,247 $ 15,578 $ 396,825 AT-222 OPMB Dir 1700 Surface Transportation Fund 101015 - Upgrade High Voltage FY 23/24 Transfer In from Fund 1760 TI $ 965,113 $ (864) $ 964,249 AT-222 OPMB Dir 1700 Surface Transportation Fund 101015 - Upgrade High Voltage FY 23/24 Transfer In from Fund 1730 TI $ 441 $ 16,442 $ 16,883 AT-223 DD 1700 Surface Transportation Fund 53130 - Street Maintenance 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (118,942) $ (118,942)
AT-223 DD 1700 Surface Transportation Fund 53130 - Street Maintenance 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (41,872) $ (41,872)
AT-223 DD 1700 Surface Transportation Fund 53510 - Traffic Engineering 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (186,507) $ (186,507)
AT-223 DD 1700 Surface Transportation Fund 53510 - Traffic Engineering 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (47,124) $ (47,124)
AT-223 DD 1700 Surface Transportation Fund 53550 - Traffic Operations 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (14,438) $ (14,438)
AT-223 DD 1700 Surface Transportation Fund 53550 - Traffic Operations 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (9,624) $ (9,624)
AT-223 DD 1700 Surface Transportation Fund 53130 - Street Maintenance Various Exp $ 49,219 $ 52,207 $ 101,426 AT-223 DD 1700 Surface Transportation Fund 53142 - Curbs, Gutters, and Sidewalks Various Exp $ 154,620 $ 366,300 $ 520,920 AT-224 CM 1700 Surface Transportation Fund 101616 - Upgrade High Voltage FY 24/25 Transfer In from Fund 1760 TI $ 1,096,940 $ 25,956 $ 1,122,896 AT-224 CM 1700 Surface Transportation Fund 101616 - Upgrade High Voltage FY 24/25 Repair & Maint. - Real Property Exp $ 175,000 $ 25,956 $ 200,956 #REF! $ 2,822,580 $ 83,068 $ 2,905,648
AT-222 OPMB Dir 1730 Gas Tax Fund 71730 - Transfer Out Fund 1730 71700 - Transfer Out to Fund 1700 TO $ 441 $ 16,442 $ 16,883 A budget adjustment is necessary to increase the transfer out and transfer and expenditure budget for Project 101515 to account for the final expenses related to the High Voltage FY 23/24 project. The expenses are eligible to use SB1 RMRA funds and the adjustment will balance the project for close-out.
#REF! $ 441 $ 16,442 $ 16,883
AT-222 OPMB Dir 1760 SB1 RMRA Fund 71760 - Transfer Out Fund 1760 71700 - Transfer Out to Fund 1700 TO $ 965,113 $ (864) $ 964,249 A budget adjustment is necessary to increase the transfer out and transfer and expenditure budget for Project 101515 to account for the final expenses related to the High Voltage FY 23/24 project. The expenses are eligible to use SB1 RMRA funds and the adjustment will balance the project for close-out.

AT-224 CM 1760 SB1 RMRA Fund 71760 - Transfer Out Fund 1760 71700 - Transfer Out to Fund 1700 TO $ 1,096,940 $ 25,956 $ 1,122,896 A budget adjustment is necessary to increase the expenditure budget and transfer out from Fund 1760 to Project 101616 to account for the final expenses related to the High Voltage FY 24/25 project. The expenses are eligible to use SB1 RMRA funds and the adjustment will balance the project for close-out.

Total Changes for Fund 1760 $ 2,062,053 $ 25,092 $ 2,087,145 AT-221 CM 3160 Capital Grants - Streets CIP
Projects 101128 - Synchronize Outside Downtown Professional Services Exp $ - $ 47,000 $ 47,000 AT-221 CM 3160 Capital Grants - Streets CIP
Projects 101128 - Synchronize Outside Downtown 73160 - Transfer Out to Fund 3160 TO $ - $ 47,000 $ 47,000 Total Changes for Fund 3160 $ - $ 94,000 $ 94,000
AT-234 DD 3200 Village One CFD Fund CED - Village One CFD Annexation, Formation and Annual Maintenance
Special Assessments - Annual Maintenance
Tax Rev $ 1,352,000 $ 16,350 $ 1,368,350
AT-234 DD 3200 Village One CFD Fund CED - Village One CFD Annexation, Formation and Annual Maintenance
Repair and Maintenance Services -
Landscapes Exp $ 369,879 $ 16,350 $ 386,229
Total Changes for Fund 3200 $ 1,721,879 $ 32,700 $ 1,754,579 AT-235 DD 3270 Carver/Bangs Pelandale/Snyder
CFD Fund
CED - Carver/Bangs CFD Annexation, Formation and Annual Maintenance
Special Assessments - Annual Maintenance
Tax Rev $ 98,800 $ 4,500 $ 103,300
AT-235 DD 3270 Carver/Bangs Pelandale/Snyder
CFD Fund
CED - Carver/Bangs CFD Annexation, Formation and Annual Maintenance
Repair and Maintenance Services -
Landscapes Exp $ 50,408 $ 4,500 $ 54,908
Total Changes for Fund 3270 $ 149,208 $ 9,000 $ 158,208 AT-236 DD 3290 Village One #2 CFD Fund CED - Village One #2 CFD Annexation, Formation and Annual Maintenance
Repair and Maintenance Services -
Landscapes Rev $ 369,880 $ 5,500 $ 375,380 A budget adjustment is necessary to increase the Repair and Maintenance Services - Landscape account. Sufficient funds are available in fund reserves.

Total Changes for Fund 3290 $ 369,880 $ 5,500 $ 375,380 A budget adjustment is necessary to re-allocate salary savings within various cost centers in the Surface Transportation Fund 1700 to cost center 53130 - Street Maintenance and 53142 - Curbs, Gutters, and Sidewalks. The total operating and maintenance expenses came in higher. There are sufficient salary savings in Fund 1700 to cover the overage and the overall Surface Transportation Fund budget is not changing. The increase to the 57003 is tied to an approved Non-Measure H adjustment from FY 23-24, but the actual purchase was made in FY 24-25 and the budget was not re-established. It is being absorbed within the current operating budget.

A budget adjustment is necessary to increase the transfer out and transfer and expenditure budget for Project 101515 to account for the final expenses related to the High Voltage FY 23/24 project. The expenses are eligible to use SB1 RMRA funds and the adjustment will balance the project for close-out.

A budget adjustment is necessary to increase the expenditure budget and transfer out from Fund 1760 to Project 101616 to account for the final expenses related to the High Voltage FY 24/25 project. The expenses are eligible to use SB1 RMRA funds and the adjustment will balance the project for close-out.

A budget adjustment is necessary to recognize the additional revenue received in FY24-25 for special assessments and allocate it to the Repair and Maintenance Services - Landscape account.

A budget adjustment is necessary to establish the transfer in and out and increase the expense budget for Project 101128 to account for the final expenses related to the Synchronize Outside Downtown project. The expenses are eligible to use Measure L - Traffic Management funds and were approved to budget at the September 4, 2025 Citizens Transportation Sales Tax Commission meeting.

A budget adjustment is necessary to increase the DST project budget by the interest revenue earned on advance paid HCD grant funds.
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Department Director/Director of Office Performance and Budget (OPMB)/City Manager Approved Budget Adjustments EXHIBIT B For FY2024/25
AT #
Approved
by CM,
Director
OPMB or
DD
Fund Fund Name Cost Ctr/Project Name Account Name Rev/Exp/TI/ TO Account
Current
Budget
Increase
(Decrease)
Revised
Budget Description
AT-218 DD 4100 Water Fund 45010 - Water Services Administration 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (110,156) $ (110,156)
AT-218 DD 4100 Water Fund 45010 - Water Services Administration 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (73,436) $ (73,436)
AT-218 DD 4100 Water Fund 45020 - Water System Maintenance 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (233,321) $ (233,321)
AT-218 DD 4100 Water Fund 45020 - Water System Maintenance 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (65,095) $ (65,095)
AT-218 DD 4100 Water Fund 45040 - Water Construction 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (298,889) $ (298,889)
AT-218 DD 4100 Water Fund 45040 - Water Construction 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (114,057) $ (114,057)
AT-218 DD 4100 Water Fund 45060 - Water Service and Meters 51403 - Budget Only - Salary Adjustment - Decrease Exp $ - $ (90,108) $ (90,108)
AT-218 DD 4100 Water Fund 45060 - Water Service and Meters 51903 - Budget Only - Benefit Adjustment - Decrease Exp $ - $ (14,938) $ (14,938)
AT-218 DD 4100 Water Fund 45070 - Water MID Surface Water T&DA 54101 - Water Treatment and Delivery - O&M Exp $ 16,600,000 $ 1,000,000 $ 17,600,000
AT-232 OPMB Dir 4100 Water Fund Loan Receivable - Water Fund Transfer In from Fund 4893 TI $ 678,280 $ 22,568 $ 700,848 A budget adjustment in the amount of $22,568 in the Adv#16 Carpenter Road Landfill Loan 1, 2, 3 - (4893) is necessary to fund the increase in the annual debt service.

Additionally, the transfer from the Carpenter Landfill Fund (4893) to the Water Fund(4100) is being increased by the same amount. The increase for the transfer will come from reserves. The increase in cost is due to the variable rate debt for third and fourth quarter which was higher than previously expected.

AT-241 OPMB Dir 4100 Water Fund 74100 - Transfer Out Fund 4100 74140 - Transfer Out from Fund 4140 TO $ 634,085 $ 7,545 $ 641,630 A budget adjustment is necessary to increase the Transfer Out from Fund 4100 - Water Fund to Project 101112 - Prop Nitrate/Arsenic/Uranium. The project grant has concluded and the staff time charged to the project needs to covered by a transfer from the Water fund.

Total Changes for Fund 4100 $ 17,912,365 $ 30,113 $ 17,942,478 AT-241 OPMB Dir 4140 Water Grants 101112 - Prop 1 Nitrate/Arsenic/Uranium 64100 - Transfer In from Fund 4100 TI $ 634,085 $ 7,545 $ 641,630 A budget adjustment is necessary to increase the Transfer Out from Fund 4100 - Water Fund to Project 101112 - Prop Nitrate/Arsenic/Uranium. The project grant has concluded and the staff time charged to the project needs to covered by a transfer from the Water fund.

Total Changes for Fund 4140 $ 634,085 $ 7,545 $ 641,630 AT-201 DD 4210 Sewer Operations Fund 44211 - Sewer Collection Budget Only - Salary Adjustment Decrease Exp $ - $ (177,000) $ (177,000) AT-201 DD 4210 Sewer Operations Fund 44211 - Sewer Collection Budget Only - Salary Adjustment Decrease Exp $ - $ (118,000) $ (118,000) AT-201 DD 4210 Sewer Operations Fund 44010 - Wastewater Admin Settlements Exp $ - $ 295,000 $ 295,000 AT-209 OPMB Dir 4210 Sewer Operations Fund 74210 - Transfer out from 4210 74273 - Transfer out to 4273 TO $ 6,469,630 $ 7,150 $ 6,476,780 A budget adjustment in the amount of $7,150 is necessary to fund 4273 - 2020 Wastewater Refunding Bonds related to negative interest earnings on the year because the fund runs at a deficit.

AT-210 OPMB Dir 4210 Sewer Operations Fund 74210 - Transfer out from 4210 74273 - Transfer out to 4241 TO $ 915,770 $ 19,750 $ 935,520 A budget adjustment in the amount of $19,750 is necessary to fund 4241 - 2015 Wastewater Refunding Bonds related to negative interest earnings on the year because the fund runs at a deficit.

AT-233 OPMB Dir 4210 Sewer Operations Fund Loan Receivable - Wastewater Fund Transfer In from Fund 4890 TI $ 48,236 $ 7,148 $ 55,384 A budget adjustment in the amount of $7,148 in the Adv#13 Compost Loan - (4890) is necessary to fund the increase in the annual debt service. Additionally, the transfer from the Compost Fund (4890) to the Sewer Op Fund(4210) is being increased by the same amount. The increase for the transfer will come from reserves. The increase in cost is due to the variable rate debt for third and fourth quarter which was higher than previously expected.

AT-243 OPMB Dir 4210 Wastewater Fund 74210 - Transfer out from 4210 74280 - Transfer out to 4280 TO $ - $ 25,000 $ 25,000 A budget adjustment is necessary in the amount of $25,000 to establish a transfer from Wastewater Fund (4210) to the Wastewater Grants Fund (4280) to program a portion of the Local Match requirement for the BRIC Grant program.

Total Changes for Fund 4210 $ 7,433,636 $ 59,048 $ 7,492,684 AT-210 OPMB Dir 4241 2015 Wastewater Refunding 64241 - Transfer in to 4241 64210 - Transfer in from 4210 TO $ 915,770 $ 19,750 $ 935,520 A budget adjustment in the amount of $19,750 is necessary to fund 4241 - 2015 Wastewater Refunding Bonds related to negative interest earnings on the year because the fund runs at a deficit.

Total Changes for Fund 4241 $ 915,770 $ 19,750 $ 935,520 AT-209 OPMB Dir 4273 2020 Wastewater Refunding
Bonds 64273 - Transfer in to 4273 64210 - Transfer in from 4210 TI $ 6,469,630 $ 7,150 $ 6,476,780 A budget adjustment in the amount of $7,150 is necessary to fund 4273 - 2020 Wastewater Refunding Bonds related to negative interest earnings on the year because the fund runs at a deficit.

Total Changes for Fund 4273 $ 6,469,630 $ 7,150 $ 6,476,780 AT-243 OPMB Dir 4280 Wastewater Grants Funds 101582 - Flood Risk reduction Study 64210 - Transfer in from 4210 TI $ - $ 25,000 $ 25,000 A budget adjustment is necessary in the amount of $25,000 to establish a transfer from Wastewater Fund (4210) to the Wastewater Grants Fund (4280) to program a portion of the Local Match requirement for the BRIC Grant program.

Total Changes for Fund 4280 $ - $ 25,000 $ 25,000
AT-233 OPMB Dir 4890 Compost Fund Loan Payment - Solid Waste Fund Transfer Out to Fund 4210 TO $ 48,236 $ 7,148 $ 55,384 A budget adjustment in the amount of $7,148 in the Adv#13 Compost Loan - (4890) is necessary to fund the increase in the annual debt service. Additionally, the transfer from the Compost Fund (4890) to the Sewer Op Fund(4210) is being increased by the same amount. The increase for the transfer will come from reserves. The increase in cost is due to the variable rate debt for third and fourth quarter which was higher than previously expected.

A budget adjustment in the amount of $295,000 is necessary to move Appr Unit A Salary Savings in Cost Center 44211 Sewer Operations to the Appr Unit C's in Cost Center 44010 Wastewater Administration to account for a Legal Settlement with a contractor, D.A. Wood which was settles on 6/30/25 and was not an anticipated cost for the Fiscal Year
A budget adjustment is necessary to re-allocate salary savings within various cost centers in the Water Fund 4100 to cost center 45070 - Water MID Surface Water T&DA. The total operating and maintenance expenses came in higher. There are sufficient salary savings in Fund 4100 to cover the overage and the overall Water Fund budget is not changing.
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Department Director/Director of Office Performance and Budget (OPMB)/City Manager Approved Budget Adjustments EXHIBIT B For FY2024/25
AT #
Approved
by CM,
Director
OPMB or
DD
Fund Fund Name Cost Ctr/Project Name Account Name Rev/Exp/TI/ TO Account
Current
Budget
Increase
(Decrease)
Revised
Budget Description
AT-239 DD 4890 Compost Fund PW - Compost Operations Budget Only - Salary Adjustment - Decrease Exp $ - $ (9,247) $ (9,247) AT-239 DD 4890 Compost Fund PW - Compost Operations Budget Only - Benefit Adjustment - Decrease Exp $ - $ (3,963) $ (3,963) AT-239 DD 4890 Compost Fund PW - Compost Operations Professional Services Exp $ 292,446 $ 13,210 $ 305,656 Total Changes for Fund 4890 $ 340,682 $ 7,148 $ 347,830 AT-240 DD 4892 Green Waste PW - Green Waste Collection (Pruned Refuse) Budget Only - Salary Adjustment - Decrease Exp $ - $ (53,900) $ (53,900) AT-240 DD 4892 Green Waste PW - Green Waste Collection (Pruned Refuse) Budget Only - Benefit Adjustment - Decrease Exp $ - $ (23,100) $ (23,100) AT-240 DD 4892 Green Waste PW - Green Waste Collection (Pruned Refuse) Dump Fees - Pruned Refuse Exp $ 184,188 $ 10,000 $ 194,188 AT-240 DD 4892 Green Waste PW - Green Waste Collection (Pruned Refuse) Dump Fees - Forestry Brush Exp $ 130,358 $ 30,000 $ 160,358 AT-240 DD 4892 Green Waste PW - Green Waste Collection (Pruned Refuse) Services City Forces - Interfund Exp $ 65,801 $ 37,000 $ 102,801 Total Changes for Fund 4892 $ 380,347 $ - $ 380,347
AT-232 OPMB Dir 4893 Carpenter Road Landfill Loan Payment - Carpenter Road Landfill Fund Transfer Out to Fund 4100 TO $ 678,280 $ 22,568 $ 700,848 A budget adjustment in the amount of $22,568 in the Adv#16 Carpenter Road Landfill Loan 1, 2, 3 - (4893) is necessary to fund the increase in the annual debt service.

Total Changes for Fund 4893 $ 678,280 $ 22,568 $ 700,848 AT-203 DD 5800 Building Services Fund 52120 - PW Building Maintenance Repair And Maintenance - Real Property Exp $ 157,290 $ (18,000) $ 139,290 AT-203 DD 5800 Building Services Fund 52120 - PW Building Maintenance Budget Only - Salary Adjustment - Increase Exp $ - $ 1,800 $ 1,800 AT-203 DD 5800 Building Services Fund 52120 - PW Building Maintenance Budget Only - Benefit Adjustment - Increase Exp $ - $ 1,200 $ 1,200 AT-203 DD 5800 Building Services Fund 52110 - Building Maintenance Admin Budget Only - Salary Adjustment - Increase Exp $ - $ 9,000 $ 9,000 AT-203 DD 5800 Building Services Fund 52110 - Building Maintenance Admin Budget Only - Benefit Adjustment - Increase Exp $ - $ 6,000 $ 6,000 Total Changes for Fund 5800 $ 157,290 $ - $ 157,290
AT-220 OPMB Dir 6100 JPA - Industrial Fire 80040 - Industrial Fire JPA Interest Revenue on Bank Accounts Rev $ 7,810 $ 4,503 $ 12,313 AT-220 OPMB Dir 6100 JPA - Industrial Fire 80040 - Industrial Fire JPA Intergovernmental Services - Other Exp $ 440,649 $ 2,501 $ 443,150 AT-220 OPMB Dir 6100 JPA - Industrial Fire 80040 - Industrial Fire JPA Intergovernmental Services - Ceres Exp $ 352,599 $ 2,002 $ 354,601 Total Changes for Fund 6100 $ 801,058 $ 9,006 $ 810,064 A budget adjustment of $13,210 is necessary to move salary savings within Fund 4890 from Appropriation Unit A to Professional Services in Appropriation Unit C for underbudgeted expenses.

A budget adjustment of $77,000 is necessary within Fund 4892 to move salary savings from Appropriation Unit A to Appropriation Unit C to increase underbudgeted discretionary expense budgets.

A budget adjustment is necessary to increase the Industrial Fire JPA budget to account for the higher than expected revenue related to interest and fair market value from the 4th quarter FY24/25 allocation and an additional disbursement paid to each agency in June 2025. This additional disbursement is related to FY21/22 4th quarter interest that was not included in the original disbursement payment.

A budget adjustment in the amount of$18,000 is necessary to move Appr Unit C Savings to Appr Unit A in Cost Centers 52110 and 52120 to cover overage due to higher than anticipated Overtimes and Cash-Out CTO Costs #1..
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Department Director/Director of Office Performance and Budget (OPMB)/City Manager Approved Budget Adjustments EXHIBIT B For FY2025/26
AT #
Approved
by CM,
Director
OPMB or
DD
Fund Fund Name Cost Ctr/Project Name Account Name Rev/Exp/TI/ TO Account
Current
Budget
Increase
(Decrease)
Revised
Budget Description
AT-001 OPMB 1130 CDBG 14010 - HUD Programs 53030 - Business Expenses Exp $ 150 $ (150) $ - AT-001 OPMB 1130 CDBG 14010 - HUD Programs 53300 - Professional Services Exp $ 500 $ (500) $ - AT-001 OPMB 1130 CDBG 14010 - HUD Programs 53450 - Legal Services Exp $ 1,000 $ (1,000) $ - AT-001 OPMB 1130 CDBG 14020 - Housing Rehab Programs 53175 - Advertising Exp $ 5,000 $ (5,000) $ - AT-001 OPMB 1130 CDBG 14020 - Housing Rehab Programs 53300 - Professional Services Exp $ 500 $ (500) $ - AT-001 OPMB 1130 CDBG 14020 - Housing Rehab Programs 53305 - Loan Servicing Fees Exp $ 3,000 $ (3,000) $ - AT-001 OPMB 1130 CDBG 14020 - Housing Rehab Programs 53450 - Legal Services Exp $ 500 $ (500) $ - Total Changes for Fund 1130 $ 10,650 $ (10,650) $ -
AT-003 OPMB 1342 Grants - Police 101059 - 2017-18 SLESF Appr. Unit C - Tools and Field Supplies Exp $ 947,101 $ 653 $ 947,754 AT-003 OPMB 1342 Grants - Police 101059 - 2017-18 SLESF Interest Revenue on Bank Accounts Rev $ 46,612 $ 653 $ 47,265 AT-004 OPMB 1342 Grants - Police 101059 - 2017-18 SLESF Interest Revenue on Bank Accounts Rev $ 47,265 $ 496 $ 47,761 AT-004 OPMB 1342 Grants - Police 101217 - 2018-19 SLESF Intergov - State - SLESF Revenue Rev $ 511,155 $ 1 $ 511,156 AT-004 OPMB 1342 Grants - Police 101217 - 2018-19 SLESF Interest Revenue on Bank Accounts Rev $ 16,052 $ 110 $ 16,162 AT-004 OPMB 1342 Grants - Police 101284 - 2020-21 SLESF Interest Revenue on Bank Accounts Rev $ 30,844 $ 2,255 $ 33,099 AT-004 OPMB 1342 Grants - Police 101355 - 2021-22 SLESF Interest Revenue on Bank Accounts Rev $ 29,722 $ 3,334 $ 33,056 AT-004 OPMB 1342 Grants - Police 101424 - 2022-23 SLESF Interest Revenue on Bank Accounts Rev $ 38,459 $ 4,357 $ 42,816 AT-004 OPMB 1342 Grants - Police 101539 - 2023-24 SLESF Interest Revenue on Bank Accounts Rev $ 17,909 $ 14,315 $ 32,224 AT-004 OPMB 1342 Grants - Police 101059 - 2017-18 SLESF Professional Services Exp $ 947,754 $ 496 $ 948,250 AT-004 OPMB 1342 Grants - Police 101217 - 2018-19 SLESF Professional Services Exp $ 527,207 $ 111 $ 527,318 AT-004 OPMB 1342 Grants - Police 101284 - 2020-21 SLESF Professional Services Exp $ 510,277 $ 2,255 $ 512,532 AT-004 OPMB 1342 Grants - Police 101355 - 2021-22 SLESF Professional Services Exp $ 330,970 $ 3,334 $ 334,304 AT-004 OPMB 1342 Grants - Police 101424 - 2022-23 SLESF Professional Services Exp $ 671,368 $ 4,357 $ 675,725 AT-004 OPMB 1342 Grants - Police 101539 - 2023-24 SLESF Professional Services Exp $ 694,699 $ 14,315 $ 709,014 AT-011 CMO 1342 Police Grants 101670 - FY25/26 Cannabis Tax Grant Police Overtime Exp $ - $ 50,000 $ 50,000 AT-011 CMO 1342 Police Grants 101670 - FY25/26 Cannabis Tax Grant State - Misc. Grants Rev $ - $ 50,000 $ 50,000 AT-015 OPMB 1342 Police Grants 101688 - 25/26 BHRS Party Patrol 42503 - Intergov - Other Misc.

Grant/Donations Rev $ - $ 10,000 $ 10,000
AT-015 OPMB 1342 Police Grants 101688 - 25/26 BHRS Party Patrol Police Overtime Exp $ - $ 10,000 $ 10,000 Total Changes for Fund 1342 $ 5,367,394 $ 171,042 $ 5,538,436 AT-005 OPMB 1800 Economic Development/Strategic
Plan Fund 101677 - Tivoli Alves CS-CD Time and Materials Rev $ - $ 25,000 $ 25,000 AT-005 OPMB 1800 Economic Development/Strategic
Plan Fund 101677 - Tivoli Alves AuC - Professional Services Exp $ - $ 17,500 $ 17,500 AT-005 OPMB 1800 Economic Development/Strategic
Plan Fund 101677 - Tivoli Alves AuC - Services City Forces - Interfund Exp $ - $ 7,500 $ 7,500 AT-006 OPMB 1800 Economic Development/Strategic
Plan Fund 101680 - Tivoli Paregian CS-CD Time and Materials Rev $ - $ 25,000 $ 25,000 AT-006 OPMB 1800 Economic Development/Strategic
Plan Fund 101680 - Tivoli Paregian AuC - Professional Services Exp $ - $ 17,500 $ 17,500 AT-006 OPMB 1800 Economic Development/Strategic
Plan Fund 101680 - Tivoli Paregian AuC - Services City Forces - Interfund Exp $ - $ 7,500 $ 7,500 AT-007 OPMB 1800 Economic Development/Strategic
Plan Fund 101679 - Tivoli Mable CS-CD Time and Materials Rev $ - $ 25,000 $ 25,000 AT-007 OPMB 1800 Economic Development/Strategic
Plan Fund 101679 - Tivoli Mable AuC - Professional Services Exp $ - $ 17,500 $ 17,500 AT-007 OPMB 1800 Economic Development/Strategic
Plan Fund 101679 - Tivoli Mable AuC - Services City Forces - Interfund Exp $ - $ 7,500 $ 7,500 AT-008 OPMB 1800 Economic Development/Strategic
Plan Fund 101678 - Tivoli Belconte CS-CD Time and Materials Rev $ - $ 25,000 $ 25,000 AT-008 OPMB 1800 Economic Development/Strategic
Plan Fund 101678 - Tivoli Belconte AuC - Professional Services Exp $ - $ 17,500 $ 17,500 AT-008 OPMB 1800 Economic Development/Strategic
Plan Fund 101678 - Tivoli Belconte AuC - Services City Forces - Interfund Exp $ - $ 7,500 $ 7,500 AT-013 OPMB 1800 Economic Development/Strategic
Plan Fund 101598 - Martin Project CS-CD Time and Materials Rev $ 40,000 $ 13,026 $ 53,026 AT-013 OPMB 1800 Economic Development/Strategic
Plan Fund 101598 - Martin Project AuC - Svcs City Forces Interfund Exp $ 12,559 $ (7,092) $ 5,467 AT-013 OPMB 1800 Economic Development/Strategic
Plan Fund 101598 - Martin Project AuC - Legal Services Exp $ - $ 2,117 $ 2,117 AT-013 OPMB 1800 Economic Development/Strategic
Plan Fund 101598 - Martin Project AuC - Professional Services Exp $ 27,441 $ 15,461 $ 42,902 AT-013 OPMB 1800 Economic Development/Strategic
Plan Fund 101598 - Martin Project AuC - Benefit Overhead. Exp $ - $ 2,540 $ 2,540 Total Changes for Fund 1800 $ 80,000 $ 226,052 $ 306,052 AT-014 OPMB 3140 Parks CIP 101276 - Chavez Renovation CTGY-CIP Exp $ 927,957 $ (25,000) $ 902,957 AT-014 OPMB 3140 Parks CIP 101276 - Chavez Renovation EDA Exp $ 1,072,742 $ 25,000 $ 1,097,742 Total Changes for Fund 3140 $ 2,000,699 $ - $ 2,000,699 AT-012 OPMB 3160 Capital Grants - Streets CIP 101119 - SR 132 West Freeway - CON CA-CFF Construction Administration Exp $ 6,451,839 $ (35,000) $ 6,416,839 AT-012 OPMB 3160 Capital Grants - Streets CIP 101119 - SR 132 West Freeway - CON CA-DOKKENML Construction Administration Exp $ 2,048,415 $ 35,000 $ 2,083,415 AT-017 CMO 3160 Capital Grants - Streets CIP 101675 - Raised Crosswalk Install Intergov-State-CA-Dept. of Transportation Rev $ - $ 39,600 $ 39,600 AT-017 CMO 3160 Capital Grants - Streets CIP 101675 - Raised Crosswalk Install Services City Forces - Interfund Exp $ - $ 39,600 $ 39,600 Total Changes for Fund 3160 $ 8,500,254 $ 79,200 $ 8,500,254 A budget adjustment is necessary to recognize Caltrans revenue and amend the project expenditure budget for design work. The City is receiving $39,600 for design work for the project and all grant funds need to be budgeted to the project.

A budget adjustment in the amount of $25,000 is necessary to establish a project budget for the Time and Materials for the Tivoli Belconte project. Developer funded.

A budget adjustment is necessary to establish project budget in the amount of $50,000.

A budget adjustment is necessary to move budget from the CA-CFF task to the CADokkenML task to account for the tenth amendment to Dokken Engineering. The amendment is for $35,000. There is no additional funding being added to the project.

This adjustment is only reallocating funds between tasks for tracking purposes.

A budget adjustment is necessary to reconcile additional deposits to trust for time and materials budget for professional services revenues and expenditures related to the Marin Project 101598.

An adjustment to move $25,000 between task lines to cover increased design expenses for the project
A budget adjustment in the amount of $10,000 is need to programs revenue and offsetting expenses for the 2025/2026 BHRS Party Patrol Grant.

A budget adjustment is necessary in the amount of $10,650 to reflect the actual FY 25- 26 grant allocation awards. The adopted FY 25-26 budget included estimated amounts and this adjustment will modify the budgets to reflect the actual award in the fiscal year.

A budget adjustment in the amount of $653 is needed to set up the accounting structure to recognize SLESF revenue received and to program offsetting expenses in A budget adjustment is necessary in various SLESF accounts to recognize interest revenue in FY25.

A budget adjustment in the amount of $25,000 is necessary to establish a project budget for the Time and Materials for the Tivoli Alves project. Developer funded.

A budget adjustment in the amount of $25,000 is necessary to establish a project budget for the Time and Materials for the Tivoli Paregian project. Developer funded.

A budget adjustment in the amount of $25,000 is necessary to establish a project budget for the Time and Materials for the Tivoli Mable project. Developer funded. #1..
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Department Director/Director of Office Performance and Budget (OPMB)/City Manager Approved Budget Adjustments EXHIBIT B For FY2025/26
AT #
Approved
by CM,
Director
OPMB or
DD
Fund Fund Name Cost Ctr/Project Name Account Name Rev/Exp/TI/ TO Account
Current
Budget
Increase
(Decrease)
Revised
Budget Description
AT-018 OPMB 3300 Measure L - Capital Projects 101169 - Scenic Drive Pavement Rehab Phase 2 Contingency - CIP Exp $ 540,385 $ (125,000) $ 415,385 AT-018 OPMB 3300 Measure L - Capital Projects 101169 - Scenic Drive Pavement Rehab Phase 2 City Construction Forces Exp $ - $ 125,000 $ 125,000 Total Changes for Fund 3300 $ 540,385 $ - $ 540,385
AT-002 OPMB 4111 TCP Mitigation 101673 - TCP Settlement Wells/CIP AUC-EDA Exp $ - $ 25,000 $ 25,000 A budget adjustment is necessary to establish the initial project budget for TCP wells.

Total Changes for Fund 4111 $ - $ 25,000 $ 25,000
This Budget Adjustment is being completed to establish a Task for City Construction Forces for work that needs to be done in order for the Contractor to successfully complete their work on the project. No additional funds are being added, funds are being re-allocated between task items already part of this project budget. #1..
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CITY OF MODESTO

COMMITTEE AGENDA REPORT
DATE OF MEETING:

September 22, 2025
Date: September 2, 2025
TO: Finance Committee
Rosa Escutia-Braaton, Chair
David Wright, Vice-Chair
Nick Bavaro, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: Christina Alger, Director of Human Resources
SUBJECT: Approve Transferring Funds Between Agreements for Administrative Investigative Services
CONTACT: Christina Alger, Director of Human Resources
[email protected], 209-571-5126
DESCRIPTION:

Consider recommending the Director of Finance to adjust Agreement totals between the Administrative Investigative Services Agreements based on consultant availability and department’s needs, ensuring the combined total does not exceed $500,000 over remaining term of the Agreements and forwarding to Council for approval. (Funding Source: Various Funds) STRATEGIC PLAN ELEMENT:

This item supports the 2025-2026 Strategic Plan’s Service Delivery Goals and Strategies - Goal J: Build a high-performance organization.

BACKGROUND:

Throughout the year, the City conducts administrative investigations of potential employee misconduct that may lead to corrective and disciplinary action. These investigations range in complexity and include comprehensive interviews of witnesses and potential subjects of the alleged wrong-doing. While some investigations may require only a few interviews, others have required several interviews to be conducted for a single issue. These can be time-consuming for staff, particularly when there are several investigations occurring simultaneously. Additionally, the investigator must conduct interviews and conclude investigations in a timely manner and in compliance with various legal requirements while navigating through highly sensitive issues that may lead to post-investigation legal implications.

For the above-mentioned reasons, the City utilizes the services of outside professionals to assist and conduct administrative investigations.
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Finance Committee, September 22, 2025
Approve Transferring Funds Between Agreements for Administrative Investigative Services

Page 2 of 3 ends

On August 13, 2024, by Resolution No. 2024-287, Council approved the Legal Services Agreements with Renne Public Law Group, San Francisco, CA; Oppenheimer Investigations Group LLP, Oakland, CA; and Liebert Cassidy Whitmore, Fresno, CA and Consultant Services Agreements with Municipal Resource Group, LLC, Wilton, CA and DigiStream, Sacramento, CA to conduct citywide Administrative Investigations on an as needed basis, in an amount not to exceed $100,000 each for two (2) years.

DISCUSSION:

The Original Agreements have an annual not to exceed amount of $100,000 each for two (2) years. Having various firms makes available specific expertise needed to address the different investigative issues that arise. It is necessary to maintain the ability to adjust agreement totals between vendors based on investigator availability and case by case needs of departments.

Given the complexity and variety of cases and vendor availability, staff recommends allowing fund transfers between the multiple Legal Services Agreements for administrative investigations based on City investigation needs so long as the total administrative investigation needs citywide does not exceed $500,000 over the two (2) year term of these contracts. Given the complexity and uniqueness of recent matters, Renne Public Law Group and Oppenheimer Investigations Group LLP are conducting a significant portion of these investigations. The City anticipates continued services being provided primarily by these firms given their level of knowledge, experience and expertise.

Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. However, exceptions to the formal bidding process are granted in MMC 8-3.204(f) “Where the Purchasing Manager, in his or her discretion, determines that it is appropriate to amend the services or goods provided under an existing agreement to include additional similar goods or services, of limited quantity or scope, in order to increase efficiency and avoid delays or disruptions to City projects or services.” By including the compensation language “unless additional renumeration is otherwise approved by the Director of Finance”, it will allow funds for the agreements to be assigned based on need.

FISCAL IMPACT:

There is no fiscal impact to this recommendation. The total cost will not exceed the existing total amount previously approved by Council. Below is a table summarizing the spending activity for Fiscal Years 2024-2025 and 2025-2026 to date.
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- 15 -
Finance Committee, September 22, 2025
Approve Transferring Funds Between Agreements for Administrative Investigative Services

Page 3 of 3 ends

Investigative Services
Agreement Contract Name
Original
Amount of
Agreement
Fiscal Year
2024/2025
Spend
Fiscal Year
2025/2026
Current
Spend Total
Municipal Resource Group
LLC $100,000 $13,809 $0 $13,809
Oppenheimer Investigations
Group LLP $100,000 $17,262 $0 $17,262
Liebert Cassidy Whitmore $100,000 $80,870 $8,526 $89,396 Digistream Central Valley $100,000 $750 $0 $750
Renne Public Law Group $100,000 $4,735 $25,404 $30,139
Total $500,000 $117,426 $33,930 $151,356
RECOMMENDED COMMITTEE ACTION:

Staff Recommendations:

Motion recommending the Director of Finance to adjust Agreement totals between the Administrative Investigative Services Agreements based on consultant availability and department’s needs, ensuring the combined total does not to exceed $500,000 over remaining term of the Agreements and forwarding to Council for approval.

Christina Alger, Director of Human Resources
Joseph P. Lopez, City Manager
Attachments:

1. Resolution 2024-287
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- 19 -

CITY OF MODESTO

COMMITTEE AGENDA REPORT
DATE OF MEETING:

September 22, 2025
Date: August 13, 2025
TO: Finance Committee
Rosa Escutia-Braaton, Chair
David Wright, Vice-Chair
Nick Bavaro, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: William Wong, Director of Utilities
SUBJECT: 2025 Joint Urban Water Management Plan and
Water Conservation Plan Update
CONTACT: Miguel Alvarez, Associate Civil Engineer
[email protected], 209 577-5348
DESCRIPTION:

Consider an Engineering Services Agreement with West Yost Associates, of Sacramento, CA, for the preparation of the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update in the amount of $180,455, plus $18,046 in Additional Services, if needed, for an Agreement total amount not to exceed $198,501, entering into an associated Cost-Share Agreement with the Modesto Irrigation District and forwarding to Council for approval. (Funding Source: Water Fund)
STRATEGIC PLAN ELEMENT:

The recommended action supports the 2025-2026 City’s Strategic Plan Initiatives, Goal D:

Provide safe, efficient, and reliable infrastructure through proactive community investment, maintenance, and sustainability efforts.

BACKGROUND:

The Urban Water Management Planning Act of the California Water Code requires municipal water suppliers providing drinking water to more than 3,000 customers or supplying more than 3,000 acre-feet of water annually to prepare and adopt an Urban Water Management Plan (UWMP) every five years.

The UWMP defines the City’s current and future water demand, types of uses, supply sources, and supply reliability and resiliency, among other measures. The City has filed UWMPs every five years since 1985; the 2025 UWMP must be filed with the Department of Water Resources (DWR) by July 1, 2026.
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Finance Committee, September 22, 2025
2025 Joint Urban Water Management Plan and
Water Conservation Plan Update

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The 2025 UWMP will include:
 Water Supply and Demand Assessment for the Next 20-25 Years in Five-Year Increments
 Water Supply in Normal, Single Dry, and in Multiple Dry Years (5-Year Drought) for the Next 20 Years
 Report on Compliance with Distribution Water Loss Standards (SB 555)  Provide Status Update on Sustainable Groundwater Management Act Compliance Activities (AB 1739)
 Include a Water Shortage Contingency Plan Update (if needed)  Provide a Seismic Risk Assessment of Water Facilities (SB 664) The 2025 UWMP will also serve as a foundational document supporting water supply assessments, local and regional planning efforts, and the City’s General Plan updates.

As with previous UWMP updates, DWR allows the City and the Modesto Irrigation District (MID) to prepare a joint document where the City’s portion is presented from the water supplier’s perspective and MID’s portion is presented from the surface water wholesaler’s perspective as each agency is a provider of water to urban customers.

A Water Conservation Plan is not yet required by the State and is supplemental to the information required by the UWMP Guidelines; however, such a plan serves to describe and promote the City’s water conservation programs and Modesto’s One Water Initiative.

DISCUSSION:

In accordance with Administrative Directive 3.1, Selection Procedures for Professional Consultants who Provide Architectural and Engineering Services for Capital Projects, a Request for Qualifications and Proposals (RFQ/P) was initiated through OpenGov for the preparation of the 2025 Joint Urban Water Management Plan and Water Conservation Plan update.

Proposals were received from the following firms:
 West Yost Associates, Inc.
 Zanjero, Inc.

A selection committee consisting of Utilities Department and MID staff members evaluated the proposals and determined West Yost Associates, Inc. (West Yost) to be the most qualified to prepare the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update.

In accordance with Modesto Municipal Code 8-3.204(a) “Exceptions to Formal Bidding Requirements”, Agreements for Professional Services are exempt from the bidding requirements of Modesto Municipal Code 8-3.203 if competitive quotations or proposals have been sought informally from at least three (3) qualified entities. However, staff proceeded with the RFP process pursuant to Administrative Directive 3.1 and two (2) proposals were received as part of this solicitation.
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Finance Committee, September 22, 2025
2025 Joint Urban Water Management Plan and
Water Conservation Plan Update

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Staff recommends approval of an Engineering Services Agreement with West Yost for the preparation of the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update.

FISCAL IMPACT:

Revenue and Expenses associated with this effort will be housed in the following Non-Capital Project:
101695 – 2025 UWMP Update
The City and MID will each contribute towards the cost of the Consultant Agreement proportionally based on the level of effort outlined in West Yost’s Scope of Work.

City of Modesto Modesto Irrigation District
Consultant Agreement Consultant Agreement
UWMP $83,506 UWMP $49,803
Water Conservation Plan $47,146
Additional Services $13,066 Additional Services $4,980
SubTotal $143,718 $54,783
Staff Time Staff Time
Engineering/Design/Administration $25,776
Total $169,494 $54,783
The City will be responsible for managing the Consultant Agreement and will be entering into an associated Cost-Share Agreement with MID. The Cost-Share Agreement acknowledges that the City and MID will cover their individual staff time expenses and that a one-time payment will be due to the City in the amount of $54,783 following execution of the Cost-Share Agreement.

A budget adjustment in the amount of $224,277 will be necessary from Water Fund Reserves to establish the expense budget for this Project.

RECOMMENDED COMMITTEE ACTION:

Staff Recommendations:

Motion recommending an Engineering Services Agreement with West Yost Associates, of Sacramento, CA for the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update in the amount of $180,455, plus $18,046 in Additional Services, if needed, for an Agreement total amount not to exceed $198,501 and forwarding to Council for approval.

Motion recommending entering into a Cost-Share Agreement with Modesto Irrigation District regarding the reimbursement of costs related to the preparation of the 2025 Joint Urban Water Management Plan and forwarding to Council for approval.

Motion recommending an Amendment to the Fiscal Year 2025-26 Multi-Year Program Budget in the amount of $279,060 to establish the expense and revenue budgets for the 2025 Joint Urban Water Management Plan and Water Conservation Plan Update and forwarding to Council for approval.
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Finance Committee, September 22, 2025
2025 Joint Urban Water Management Plan and
Water Conservation Plan Update

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Approved by:

William Wong, Utilities Director
Joseph P. Lopez, City Manager
Attachments:

1. West Yost - Engineering Services Agreement and exhibits A,B,C.

2. Modesto Irrigation District - Cost Share Agreement
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ENGINEERING SERVICES AGREEMENT
2025 JOINT URBAN WATER MANAGEMENT PLAN &

WATER CONSERVATION PLAN UPDATE
THIS AGREEMENT, made and entered into in the City of Modesto, State of California, this _ day of , 2025, (“Effective Date”) by and between the CITY OF MODESTO, a municipal corporation of the State of California, hereinafter referred to as "CITY", and WEST YOST & ASSOCIATES, INC., a California corporation, hereinafter referred to as "CONSULTANT".

This Agreement is made with regard to the following recitals:

A. The CITY has determined that Engineering Services are required for the 2025 Joint Urban Water Management Plan & Water Conservation Plan Update.

B. CONSULTANT represents that it is qualified, willing and able to provide the aforementioned services.

NOW, THEREFORE, in consideration of this agreement, and the mutual promises, covenants, and stipulations hereinafter contained, the parties agree as follows:

1. SCOPE OF SERVICES.

CONSULTANT shall undertake and complete the preparation of the scope of work as set forth and described in the documents attached hereto and referred to as Exhibit "A" or "project". The CONSULTANT shall perform the services as described in Exhibit "A" in a manner compatible with the standards of its profession, and shall produce a fully complete project that is acceptable to CITY.

2. TERM OF AGREEMENT.

This Agreement is effective as of the date first written above and will continue in effect until CITY’s acceptance of and payment for all services authorized by CITY #3..
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and performed by CONSULTANT, unless terminated earlier in accordance with the provisions of the termination clause in this Agreement.

CONSULTANT shall undertake and complete the preparation of the scope of work as set forth and described in the documents commonly referred to as “project” attached hereto as Exhibit "A" and made a part hereof. CITY hereby gives CONSULTANT notice to proceed with the preparation of the project in the manner described in Exhibit "A", as of the Effective Date of this agreement. CONSULTANT shall diligently proceed with the preparation of the project and agrees to complete said preparation within the time period set forth in Exhibit "A".

3. COMPENSATION.

CONSULTANT agrees to accept a sum not to exceed ONE HUNDRED EIGHTY THOUSAND FOUR HUNDRED FIFTY FIVE AND 00/100 DOLLARS ($180,455) (maximum compensation) as full remuneration for performing all services and furnishing all staffing and materials for CITY in accordance with Exhibit "A" attached hereto and for performance by CONSULTANT of all of its duties and obligations under this Agreement, except that additional services may be compensated as described below.

The Compensation shall be paid pursuant in the manner and at the times set forth below:

CITY shall pay CONSULTANT on a time and materials basis for CONSULTANT’s actual costs for all work called for in Exhibit “A” to this Agreement. All work to be performed under this Agreement shall be billed at the hourly rates set forth in Exhibit “B” attached hereto, CONSULTANT shall submit monthly invoices to City which include detailed tasks, hours worked, and billable rates for all work completed, and detailed receipts for #3..
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any out-of-pocket costs paid by CONSULTANT in connection with work performed on this project. Expenses for travel reimbursement shall comply with the City’s Administrative Directive 1.2 (AD 1.2), as amended periodically. The City’s AD 1.2 is available at the link below:
https://www.modestogov.com/DocumentCenter/View/24156/Citys-Administrative-Directive-12 Additional services may be authorized by the City Manager in an amount up to, but not to exceed ten percent (10%) of the agreed maximum compensation, or EIGHTEEN THOUSAND FORTY-SIX AND 00/100 DOLLARS ($18,046). In the event that additional services are deemed necessary, the CONSULTANT shall provide a written request to the City Manager indicating the reason for additional work, scope and cost of such work. The City Manager shall provide a written response to the request, either approving or denying the additional expenditure. If additional services are requested and approved, they will be billed at the hourly rates set forth in Exhibit “B” and may not exceed the amount requested and approved in writing by the City Manager. In that event, the new total compensation shall not exceed ONE HUNDRED NINETY-EIGHT THOUSAND FIVE HUNDRED ONE AND 00/100 DOLLARS ($198,501). If additional services in excess of this amount are deemed necessary by City Staff, an amendment to this Agreement will be required and must be approved by the City Council prior to commencing the work, as provided in Paragraph 9 of this agreement.

4. OBLIGATIONS OF CONSULTANT.

Throughout the term of this Agreement, CONSULTANT shall possess, or secure all licenses, permits, qualifications and approvals legally required to conduct business.

CONSULTANT represents and confirms that it has all of the necessary professional capabilities and experience, as well as all tools, instrumentalities, facilities and other resources necessary to provide the CITY with the services contemplated by this Agreement. In providing services #3..
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under this Agreement, the Consultant shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality (“Standard of Care”).

CONSULTANT further represents and confirms that it will follow the best current, generally accepted and professional Standard of Care to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding this project.

5. PERFORMANCE BY KEY EMPLOYEE.

CONSULTANT has represented to CITY that Bobby Vera, PE, will be the person primarily responsible for the performance of the services referred to in this Agreement. CITY has entered into this Agreement in reliance on that representation by CONSULTANT. CONSULTANT therefore agrees that ten percent (10%) or more of the time to be devoted to the project that is the subject of this Agreement will be that of the above-named person.

6. OWNERSHIP OF DOCUMENTS/TITLE TO DATA.

Ownership of Documents
All reports, drawings, designs, graphics, working papers and other incidental work or materials furnished hereunder excluding any standard designs, details, specifications and other intellectual property to which Consultant held the copyright prior to performing services under this Agreement, shall become and remain the property of the CITY, and may be used by CITY as it may require without any additional cost to CITY upon payment of all invoices due and owing to Consultant. No reports shall be used by the CONSULTANT for purposes other than this contract without the express prior written consent of CITY. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. #3..
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Title to Data
If, as a part of the agreement, CONSULTANT is required to produce data such as, but not limited to, drawings, plans, specifications, calculations, models, flow diagrams, visual aids and other related materials, the originals of all such data generated under this agreement will be delivered to CITY upon the completion or termination of services under the Agreement.

All materials, documents, data or information obtained from the CITY data files or any CITY medium furnished to CONSULTANT in the performance of this Agreement will at all times remain the property of the CITY. Such data or information may not be used or copied for direct or indirect use by CONSULTANT after termination of this Agreement without written consent of the CITY.

7. NEWS AND INFORMATION RELEASE.

CONSULTANT agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from CITY through the City Manager.

8. CONFLICT OF INTEREST.

CONSULTANT warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would create a “conflict of interest”, as that term is defined in the Political Reform Act (Gov. Code § 81000 et seq), for the CONSULTANT in the performance of this AGREEMENT. CONSULTANT warrants that, in performance of this AGREEMENT, CONSULTANT shall not employ any person having any such interest.

CONSULTANT understands that, if this AGREEMENT is made in violation of Government #3..
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Code § 1090 et seq., the entire AGREEMENT is void and CONSULTANT will not be entitled to any compensation for services performed. CONSULTANT agrees to file a Statement of Economic Interests with the City Clerk at the start and end of this AGREEMENT if so, required at the option of CITY.

9. AMENDMENTS.

Both parties to this Agreement understand that it may become desirable or necessary during the execution of this Agreement, for CITY or CONSULTANT to modify the scope of services provided for under this Agreement. Any material extension or change in the scope of work shall be discussed with CITY and the change and cost shall be memorialized in a written amendment to the original contract prior to the performance of the additional work.

Until a change order is so executed, CITY will not be responsible to pay any charges CONSULTANT may incur in performing such additional services, and CONSULTANT shall not be required to perform any such additional services.

10. INDEPENDENT CONTRACTOR.

All acts of CONSULTANT, its agents, officers, and employees and all others acting on behalf of CONSULTANT relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY.

CONSULTANT, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of City. CONSULTANT has no authority or responsibility to exercise any rights or power vested in the CITY. No agent, officer, or employee of the CITY is to be considered an employee of CONSULTANT. It is understood by both CONSULTANT and CITY that this Agreement shall not under any circumstances be construed or considered to create an employeremployee relationship or a joint venture. #3..
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CONSULTANT, its agents, officers and employees are and, at all times during the terms of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

CONSULTANT shall determine the method, details and means of performing the work and services to be provided by CONSULTANT under this Agreement.

CONSULTANT shall be responsible to CITY only for the requirements and results specified in this Agreement, and, except as expressly provided in this Agreement, shall not be subjected to CITY's control with respect to the physical action or activities of the CONSULTANT in fulfillment of this Agreement. CONSULTANT has control over the manner and means of performing the services under this Agreement. CONSULTANT is permitted to provide services to others during the same period service is provided to City under this Agreement. If necessary, CONSULTANT has the responsibility for employing other persons or firms to assist CONSULTANT in fulfilling the terms and obligations under this Agreement.

If in the performance of this Agreement any third persons are employed by CONSULTANT, such persons shall be entirely and exclusively under the direction, supervision, and control of Consultant. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONSULTANT.

It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONSULTANT or CONSULTANT 's assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of the CITY in any capacity whatsoever as an agent, or to bind the CITY to any obligation whatsoever. #3..
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It is further understood and agreed that CONSULTANT must issue W-2 forms or other forms as required by law for income and employment tax purposes for all of CONSULTANT's personnel.

As an independent contractor, CONSULTANT hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.

11. ASSIGNMENT.

Neither this Agreement nor any portion thereof shall be subcontracted or assigned without the express prior written consent of the CITY in each and every instance.

12. PATENT/COPYRIGHT MATERIALS.

Unless otherwise expressly provided in the Agreement, CONSULTANT shall be solely responsible for obtaining the right to use any patented or copyrighted materials in the performance of this Agreement. CONSULTANT shall furnish a warranty of such right to use to CITY at the request of CITY.

13. NOTICES.

Notice required by this Agreement shall be given in writing and shall be deemed given and effective upon receipt provided that such are delivered in accordance with the provisions of this Section. Notices shall be delivered either by: (a) personal delivery (including delivery by an overnight courier service which obtains confirmation of receipt); or (b) by facsimile, provided that such transmission is followed by delivery by an overnight courier service which obtains confirmation of receipt; or (c) postage prepaid, return receipt requested, certified mail; or (d) by electronic transmission subject to reasonable proof that the notice was both transmitted and received. Each such notice shall be sent to the parties at the address #3..
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respectively set forth below or to such other address as a party may designate by written notice given in accordance with the provisions of this Section:

FOR CONSULTANT: Name: West Yost
Address: 100 Howe Avenue, Suite 110S
Sacramento, CA 95825
Attention: Elizabeth Drayer
Phone: (925) 461-6793
E-mail: [email protected]
FOR CITY: Name: City of Modesto
Address: 1010 10th Street
Modesto, CA 95354
Attention: Miguel Alvarez
Phone: (209) 577-5348
E-mail: [email protected]

14. INSURANCE REQUIREMENTS.

During the term of this Agreement, CONSULTANT shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in Exhibit C, attached hereto and incorporated herein, and shall otherwise comply with the other provisions of Exhibit C. CONSULTANT is responsible for uploading updated insurance documentation to the City’s “PINS Advantage” program.

15. TERMINATION OF AGREEMENT.

Termination by CITY for Default of CONSULTANT
Should CONSULTANT default in the performance of this Agreement or materially breach any of its provisions, at its option, CITY may terminate this Agreement by giving written notification to CONSULTANT. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include, #3..
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but not be limited to, any of the following: failure to perform required services or duties, willful destruction of CITY's property by CONSULTANT, dishonesty or theft.

Termination by City for Convenience
The CITY may also terminate the CONSULTANT 's performance under the Agreement, either in whole or in part, at its own discretion, or when conditions encountered during the Work make it impossible or impracticable to proceed, or when the CITY is prevented from proceeding with the Agreement by act of God, by law, or by official action of a public authority, or upon a determination by the CITY that such termination is in the best interest and convenience of the CITY, or whenever the CITY is prohibited from completing the Work for any reason. The CITY shall provide no less than ten (10) calendar days written notice of its intent to terminate the Agreement for convenience, and shall endeavor to provide the CONSULTANT with consultation with the CITY prior to termination.

Post-Termination Procedure
Upon receipt of a written notice of termination pursuant to either of the foregoing paragraphs, the CONSULTANT shall:
a. Cease its work as directed in the notice of termination as of the termination date and see to it that its employees, subconsultants and agents are notified of such termination and act as specified in the notice of termination;
b. Terminate all orders and Subconsultants except as necessary to complete any portion of the Work that is not terminated; c. If directed in writing by the CITY to do so, assign all right, title and interest in subcontracts and materials in progress to CITY, in which case the CITY will have the right at its discretion #3..
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to settle, or pay any or all claims arising out of the termination of such subconsultants, but in no event shall recovery by any CONSULTANT or subconsultant include lost profits for portions of the Work not completed or undertaken, including materials not delivered;
d. Deliver or otherwise make available to the CITY all data, drawings, specifications, reports, estimates, summaries and such other information and material as may have been accumulated by the CONSULTANT in performing the Work whether completed or in process;
e. Settle outstanding liabilities and claims, subject to the approval of CITY;
f. Complete performance of such part of the Work as has not been terminated;
g. Take such other actions as may be necessary, or as may be directed by the CITY for the protection and preservation of the Work and/or property related to the Work;
h. If CITY so requests, and at CITY's cost, CONSULTANT shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONSULTANT 's work on the project.
i. The CONSULTANT understands and agrees that CITY may, in CITY's sole discretion, refuse to pay CONSULTANT for that portion of CONSULTANT's services which were performed by #3..
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CONSULTANT on the project prior to the termination date and which remain unacceptable and/or not useful to CITY as of the termination date.

CITY will pay CONSULTANT an amount based on the percentage of satisfactory work completed in accordance with the notice of termination. The final payment to the CONSULTANT after termination for convenience shall be limited to amounts due and owing under the Agreement at time of termination, including the following:
a. The cost of settling and paying valid claims arising out of the termination of the Work such as subconsultant agreements or contracts for materials;
b. The Agreement price allocable to the portion of the Work properly performed or goods supplied to the work site by the CONSULTANT as of the date of termination, as determined in accordance with the notice of termination, reduced by any sums previously paid to the CONSULTANT.

Authorization to Terminate Agreement
Termination of the Agreement may be invoked by the City Manager, or his/her designee, subject to the right of the CONSULTANT to appeal the City Manager, or his/her designee’s, decision to the City Council. The CONSULTANT shall appeal by notifying the City Clerk in writing within ten (10) calendar days of receipt of written notification from City of termination of the Agreement. In the event that termination of this Agreement is upheld by the City Council, any cessation of payment of delay claims, extended claims, Eichleay claims, or any other claims for delay shall be retroactive to the date of termination selected by the City Manager, or his/her designee.
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16. CERTIFIED PAYROLL REQUIREMENT.

If CONSULTANT is performing “public works” as defined in Labor Code section 1720(a), CONSULTANT shall pay all workers, and shall ensure its subcontractors pay all of their workers, engaged in performing the services described in Exhibit “A” not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the services described in Exhibit “A” are to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work as provided in the California Labor Code.

In accordance with California Labor Code Section 1773.2, the City has obtained the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the CITY’s Purchasing Department and shall be made available on request. CONSULTANT must comply with all applicable laws and regulations that apply to wages earned in performance of the services described in Exhibit “A”, including those set forth in Labor Code section 1770 et. seq.

17. INDEMNITY.

If CONSULTANT is Design Professional performing design professional services, as defined in California Civil Code section 2782.8, CONSULTANT agrees to indemnify, defend, and hold harmless the CITY, its agents, officers, officials, employees and volunteers, from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT and its employees, officials, officers, or agents in the performance of services under this Agreement, but this indemnity does not apply to liability for damages arising from the sole negligence, or willful misconduct of the CITY. The CITY agrees that in no event shall the cost to defend charged to the CONSULTANT exceed that CONSULTANT’s proportionate percentage of fault. #3..
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However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the CONSULTANT shall meet and confer with other parties regarding unpaid defense costs. This duty to indemnify shall not be waived or modified by contractual Agreement or acts of the parties.

If CONSULTANT is not a Design Professional performing Design Professional Services, the CONSULTANT shall hold the CITY, its agents, officers, employees, and volunteers harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of CONSULTANT, or its agents, officers, officials, employees, or volunteers relating to or during the performance of its obligations under this Agreement, except for claims arising from the sole negligence of the CITY.

CONSULTANT's obligation to defend, indemnify, and hold the CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for CONSULTANT to procure and maintain a policy of insurance.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for #3..
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the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of CITY.

18. DISPUTE RESOLUTION.

Venue for all claims, controversies, or disputes arising out of, or relating to the formation of this Agreement, or the breach, termination execution, enforcement, interpretation, or validity of this Agreement, including the determination of the scope or applicability of this contract provision shall be in the Superior Court of Stanislaus County or the United States District Court for the Eastern District of California.

19. ENTIRE AGREEMENT.

This Agreement and its exhibits contain the entire understanding between CONSULTANT and CITY. Additional or new terms contained in this Agreement which vary from CONSULTANT's proposal are controlling and are deemed accepted by CONSULTANT by shipment of any article or other commencement of performance hereunder. All previous proposals, offers and communications relative to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver of or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all the parties.

20. PARTIAL INVALIDITY.

If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. #3..
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21. WAIVER.

The waiver by any party to this Agreement of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

22. AUDIT.

The CITY's duly authorized representative shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify CONSULTANT's charges to City under this Agreement.

CONSULTANT agrees to retain reports, records, documents, and files related to charges under this Agreement for a period of four (4) years following the date of final payment for CONSULTANT services. CITY's representative shall have the right to reproduce any of the aforesaid documents.

23. GOVERNING LAW.

This Agreement shall be governed according to the laws of the State of California.

24. HEADINGS NOT CONTROLLING.

Headings used in the Agreement are for reference purposes only and shall not be considered in construing this Agreement.

25. COMPLIANCE WITH LAWS.

CONSULTANT shall insure compliance with all safety and hourly requirements for employees, in accordance with federal, state, and county safety and health regulations and laws. Consistent with the applicable Standard of Care, CONSULTANT shall comply with all applicable and
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non-conflicting federal, state, and local laws, ordinances, regulations and permits.

26. CITY BUSINESS LICENSE.

Consultant will have a City of Modesto business license.

IN WITNESS WHEREOF, the City of Modesto, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attestation by its City Clerk under authority of Resolution No. 2025- , adopted by the Council of the City of Modesto on the day of , 2025, and WEST YOST & ASSOCIATES, INC. has caused this agreement to be duly executed in duplicate as of the Effective Date. (Signatures on Next Page)
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City of Modesto | Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water 11 Conservation Plan (WCP) | July 1, 2025
requirements and the DWR Guidebook for the Preparation
of the 2025 UWMPs. The draft Guidebook is expected to
be released this summer, with the final version anticipated in the fall. Our team is committed to delivering a complete and compliant Joint 2025 UWMP ahead of the July 1, 2026 deadline.

To ensure continuity, consistency, and efficiency,
several key team members who contributed to the
2015 and 2020 UWMPs, as well as the Water Master
Plan, are part of the current project team.
2025 UWMP Requirements
UWMP requirements have changed dramatically since the
Urban Water Management Planning Act was first passed
in 1983. This is particularly true in recent years where UWMPs have become the primary document for reporting
on water agencies’ water conservation efforts, compliance requirements and water shortage contingency planning in response to unprecedented water supply conditions during the recent drought years and future threats due to climate change and environmental concerns.

Specific 2025 UWMP requirements include the following:
■ Include a water supply and demand assessment which
compares the total water supply sources available to the water supplier with the long-term total projected water use over the next 20 years (to 2045, preferably to 2050), in five-year increments, for a normal water year, a single dry water year, and a drought lasting five consecutive
water years (California Water Code (CWC) §10635(a)).
■ Provide a report on the City’s compliance with previously adopted 2020 per capita water use targets in accordance with SB X7-7 (Water Conservation Act of 2009, SB X7-7). ■ Report on compliance with distribution water loss
standards (SB 555) (CWC §10608.34(a)(1)).
■ Provide a status update on Sustainable Groundwater
Management Act (SGMA) compliance activities
(i.e., status of Groundwater Sustainability Plan
implementation) (CWC §10631(b)(4)).
■ Include a Water Shortage Contingency Plan with six (6) standard shortage levels corresponding to progressive
ranges of up to 10, 20, 30, 40 and 50 percent shortages and greater than 50 percent shortage (CWC §10632).
03 PROPOSED SCOPE OF SERVICES
Background
Under the Urban Water Management Planning Act, every
urban water supplier in California that delivers more than 3,000 acre-feet of water annually or serves over 3,000 urban connections is required to prepare and adopt an Urban
Water Management Plan (UWMP) every five years. These
plans must include specific content as outlined by DWR. The next UWMP is due by July 1, 2026.

UWMPs play a critical role in water supply planning and management across California. They serve as foundational documents for preparing water supply assessments,
demonstrating compliance with water use efficiency targets, and quantifying key water availability and reliability metrics.

West Yost recognizes the importance of delivering a Joint 2025 UWMP for the City and MID that accurately reflects current and projected water demands and supplies, aligns with the City’s and MID’s water conservation programs and water shortage contingency planning objectives, and fully meets DWR’s requirements for acceptance. To that end, we will prepare a Joint 2025 UWMP that:
■ Leverages our in-depth knowledge of the City’s and MID’s water systems to efficiently develop a comprehensive
and accurate plan that meets both retail and wholesale
UWMP requirements;
■ Aligns with the City’s 2017 Water Master Plan to ensure consistency across planning documents;
■ Coordinates with the anticipated release of DWR’s
Guidebook for the Preparation of the 2025 UWMPs,
incorporating the latest guidance and regulatory
expectations; and
■ Maximizes the efficient use of City and MID staff time, streamlining collaboration and minimizing administrative burden.

West Yost’s extensive history supporting the City and MID— the Joint 2010 UWMP, the City’s 2015 UWMP, the Joint 2020 UWMP, the City’s 2017 Water Master Plan, and the City’s 2017 and 2021 Water Conservation Plan Updates—has
provided us with a deep and unmatched understanding of
the City and MID water systems. This experience equips us with the insight needed to accurately reflect current and projected water supply and demand conditions, and deliver compliance with evolving water use efficiency legislation.

Leveraging this knowledge, we will prepare and submit the Joint 2025 UWMP in full compliance with State Water Code

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■ Provide a seismic risk assessment of water facilities (may reference a recent adopted local hazard mitigation plan or a multi-hazard mitigation plan which addresses seismic risk) (SB 664) (CWC §10632.5).
■ Provide energy use information for water supply
extraction, treatment, distribution, storage, conveyance, and other water uses (CWC §10631.2(a)).
■ Provide a lay description of the fundamental
determinations of the UWMP (CWC §10630.5).

Proposed Approach for
the City of Modesto/
MID Joint 2025 UWMP
Our strategy for efficient plan development is to craft each chapter of the Joint 2025 UWMP based on DWR guidelines
and required DWR tables for both retail and wholesale
suppliers. While the DWR Guidebook for 2025 UWMPs has
yet to be released, we thoroughly understand the required UWMP components, and we anticipate the required
organization of the 2025 UWMP will be the same as the
2020 UWMP. As such, we will not let a potential delay in the release of the DWR Guidebook prevent us from starting the preparation of the Joint 2025 UWMP.

Our standard practice for preparing UWMPs is to
incorporate the required DWR UWMP tables (formatted to
match the DWR Guidebook) into the body of the UWMP
text, as well as to include the required tables in an appendix to facilitate DWR review. Including the required DWR
UWMP tables in the body of the plan allows the reader to comprehend the document without needing to refer to the appendix. We also develop and include supplemental tables to fill gaps between the DWR UWMP tables and provide
additional information as needed to support the data
included in the DWR UWMP tables.

As with the 2010 and 2020 Joint UWMPs, the 2025 Joint
UWMP will present required tables for both the retail
supplier (City) and the wholesale supplier (MID) in parallel within each chapter. This approach ensures a clear and
concise representation of the interrelationship between the City and MID.

Our approach will deliver a Joint 2025 UWMP that
not only fulfills all DWR requirements but also clearly and compellingly communicates the story of the City
and MID water systems—their current conditions,
future projections, and the strategies in place to meet evolving water supply needs and changing demands.

The 2025 UWMPs are required to include water demand
and supply data through December 31, 2025; however, this data will not be available until early 2026. In the interim, we will focus on compiling available data and developing plan components that are not dependent on final 2025 data.

This initial work includes drafting the system and supply description sections and preparing data files in alignment with DWR table requirements. These files will be structured and ready for prompt population once the 2025 data is
available. This phased approach enables timely completion of the DWR-required tables and facilitates the preparation of the Administrative Draft UWMP shortly after the 2025 data is available. The proposed project schedule in Section 4 of this proposal reflects this strategy.

The Water Code requires a planning horizon of 20 years, up to 2045, for the 2025 UWMP. However, DWR suggests
a minimum 25 year planning horizon for land use planning actions and California Environmental Quality Act (CEQA) compliance. Therefore, we recommend using a 2050
planning horizon for the 2025 UWMP.

We will structure the Joint 2025 UWMP in full alignment with the DWR Guidebook and utilize the DWR UWMP
checklist to ensure comprehensive coverage of all required elements. This checklist serves multiple critical functions:
it enables DWR to efficiently verify compliance during
their review, guides our project coordination and progress meetings, and supports our quality assurance/quality
control (QA/QC) process to maintain a high standard of
accuracy and completeness throughout the document.

The anticipated chapter updates and support expectations from the City and MID for the preparation of the Joint 2025 UWMP are summarized in the table on the following pages.

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2025 CHAPTER ANTICIPATED UPDATES

AND DATA NEEDS

CITY/MID SUPPORT

EXPECTATIONS
Executive Summary ■ A Summary of the 2025 UWMP will be provided along with a lay description of the fundamental
determinations of the 2025 UWMP.
■ The City and MID will review the draft
executive summary and individual
chapters and provide comments.

Chapter 1. Introduction ■ An introduction and overview of the 2025 UWMP will be provided.
■ MID will provide an update on
preparation of its 2025 Agricultural Water
Management Plan.

Chapter 2.

Plan Preparation
■ The process for plan preparation will be
documented.
■ The City and MID will provide
documentation of coordination with
the public, other agencies, and other
stakeholders.

Chapter 3.

System Description
■ A written description of the City/MID water
system will be prepared, including recent service
area changes (e.g., the proposed consolidation
of the Riverdale water system into the City
system).
■ Required maps will be updated as needed,
including a jurisdictional area map, service
area map, distribution area map, and system
schematic for use in preparing chapter figures.
■ The City and MID will provide any updates
to the written description of the physical
service area included within the 2020
UWMP.
■ The City will provide historical service
area population and projected population
data.

Chapter 4.

Water Use
Characterization
■ Text and tables describing City and MID water
usage within their systems will be prepared.
■ Recent water use trends and the City’s Water
Master Plan will be reviewed to update the
water demand projections to be included in the
2025 UWMP.
■ Compliance with new water use efficiency
standards (e.g., Urban Water Use Objectives) will
be evaluated and potential measures to comply
with the new standards will be explored.
■ The City and MID will provide retail and
wholesale water demand data for the last
five years (2021 to 2025) and a written
description of any updates to the City and
MID water use reduction plan.
■ The City will provide copies of water loss
audits.
■ The City and MID will provide information
and data related to water loss reporting
policies and procedures and compliance
with new State water loss standards.

Chapter 5.

SB X7-7 Baseline, Targets
and Compliance
■ The City’s compliance with its 2020 per capita
water use target will be confirmed in compliance
with SB X7-7 requirements.
■ The City will provide 2025 water use data
in early 2026.

Chapter 6.

Water Supply
Characterization
■ Existing water sources, including purchased
water, groundwater and surface water supplies
will be updated as needed.
■ Information regarding the City’s compliance with
SGMA, including GSP implementation will be
documented.
■ Supply projections will be coordinated with the
City and MID.
■ Information on potential climate change impacts
to the City and MID supply sources will be
incorporated to the extent that information is
available.
■ The City and MID will provide available
information on energy use.

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2025 CHAPTER ANTICIPATED UPDATES

AND DATA NEEDS

CITY/MID SUPPORT

EXPECTATIONS
Chapter 7. Water Service
Reliability and Drought
Risk Assessment
■ Water supply reliability, water quality, and
drought planning will be updated as needed.
■ The City and MID will provide any updates
to any factors affecting water supply
reliability in normal years, single dry
years, and consecutive dry years.

Chapter 8.

Water Shortage
Contingency Planning
■ The City’s Water Shortage Contingency Plan and
related conservation efforts will be documented.
■ Any required updates to the existing Water
Supply Contingency Plan will be identified.
■ The Stanislaus County Multi-Jurisdictional
Hazard Mitigation Plan, last updated in 2022,
will be reviewed to assess applicability and
compliance with SB 664 requirements.
■ Construction and/or upgrade dates for key
water system facilities will be reviewed to assess
potential compliance with current seismic codes
and develop a prioritized plan for mitigation as
needed. Preparing detailed seismic assessments
for the City’s water facilities are not included in
this scope of work.
■ The City will provide any updates to the
written description of its current Water
Shortage Contingency Plan (WSCP),
including any updates for City Council
approval as may be needed to meet DWR
UWMP requirements.

Chapter 9. Demand
Management Measures
■ City and MID Demand Management Measures
will be documented in accordance with the DWR
2025 UWMP Guidebook requirements.
■ The City and MID will provide any updates
on the written description of current and
planned implementation of the Demand
Management Measures as contained
within the 2020 UWMP document.

Chapter 10. Plan
Adoption, Submittal,
and Implementation
■ PowerPoint presentations for the City and MID
public hearings will be prepared.
■ City and MID adoption of the 2025 UWMP will
be documented.
■ The City and MID will prepare the
required notices and necessary staff
reports for the required public hearings
and adoption of the 2025 UWMP.
■ The City and MID will prepare UWMP
adoption resolutions and provide signed
copies following adoption.

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Approach to Project
Management
All project work will be managed by Bobby Vera, PE,
including project execution, invoicing, coordinating work of the team, and communicating the progress of the work to the City and MID. Our internal project management protocol includes monthly internal check-ins by a firm Principal to identify and resolve issues as they arise, before they impact the project, and a formal quality assurance/quality control review process for all product deliverables.

Regular status meetings will be scheduled with City and MID staff throughout the project to discuss data needs and progress. Draft chapters will be submitted to the City for review and comment as they are completed, with submittal of a complete Administrative Draft 2025 UWMP upon
completion of all draft chapters and appendices.

West Yost will use a collaborative approach between
our team and the City and MID staff to prepare
a compliant 20205 UWMP Update and a wellconceived Water Conservation Plan.

Targeted Data Requests and Focused Meetings: We recognize that City and MID staff have demanding schedules and limited availability to support this project. To make the most of their time, our approach emphasizes targeted data requests and strategically timed meetings at key project milestones. These sessions are designed to gather input and confirm alignment on evaluation assumptions and findings. West Yost is confident that this collaborative and efficient approach will result in a well-crafted 2025 UWMP and WCP Update that delivers
lasting value to the City, MID, and the community.

Meeting Notes, Action Items and Decision Logs: These
tools are critical for tracking and documenting project progress and decisions. West Yost will compile meeting
notes for all formal project meetings. An action item log and a decision log will be used to record and monitor key project details and decisions.

Quality Assurance: West Yost maintains a robust Quality Assurance/Quality Control (QA/QC) program, supported
by a suite of specialized tools, including deliverablespecific checklists available to our project managers.

These resources are crucial in ensuring that our projects not only adhere to stringent technical standards but are also delivered on time and within the specified budget. As described above, the DWR UWMP Checklist will support our QA/QC process to maintain a high standard of accuracy and completeness throughout the document.

Proposed Approach
for the City’s Water
Conservation Plan Update
West Yost previously updated the City’s Water Conservation Plan in 2017 and again in 2021. These updates expanded
upon the demand management measures and conservation
strategies outlined in the City’s 2015 and 2020 UWMPs, with the goal of refining the City’s long-term Water Conservation Program and implementation roadmap.

For the upcoming 2026 update, West Yost will work closely with City staff to:
■ Integrate Recent and Planned Conservation Efforts
Reflect the City’s ongoing and future water conservation programs to document program successes and deliver
alignment with current priorities and initiatives.
■ Support the One Water Modesto Initiative
Incorporate the City’s integrated water management
approach, which treats all water as a single resource to be managed for maximum benefit.
■ Address New Regulatory Requirements
Project future Urban Water Use Objectives for the
City, including indoor residential water use targets, to inform water conservation goals. Provide actionable
recommendations to help the City comply with evolving
water use efficiency standards, including Water Loss
Performance Standards.

To maximize efficiency and data consistency, West Yost
recommends aligning the initiation of the preparation of the Water Conservation Plan Update with the final stages of preparation of the 2025 UWMP. This timing will allow the City to leverage the data analysis and evaluation efforts from the 2025 UWMP to inform and strengthen the Water
Conservation Plan.

Commitment to
Accessibility Compliance
West Yost is committed to producing documents that
meet the Web Content Accessibility Guidelines (WCAG)
required for public agency websites. The City’s 2017 Water Master Plan, the Joint 2020 UWMP, and the 2021 Water
Conservation Plan Update were all developed by West Yost in compliance with WCAG 2.0 AA standards. Continuing this commitment, both the upcoming Joint 2025 UWMP and
the Water Conservation Plan Update will also be prepared to fully meet accessibility requirements, so that all users, including those with disabilities, can access and engage with the content.

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content descriptions and due dates for each chapter. The outline will be referenced during progress meetings to track overall project progress (see Task 1-2).

West Yost will also prepare a schedule for the preparation of the 2025 UWMP that shows key milestone dates, including completion of the Draft 2025 UWMP, public noticing
requirements, public review and comment periods, public hearing dates, and dates for the City Council and MID Board to consider adopting the 2025 UWMP.

Task 1-1 Deliverables: A chapter outline for the 2025 UWMP and project schedule will be provided to the City and MID.

Task 1-2. Progress Meetings
West Yost will coordinate with City and MID staff on the progress of the project via conference calls with key City, MID, and West Yost staff. West Yost has assumed that twelve (12) conference calls will be conducted at regular intervals during the preparation of the 2025 UWMP. These calls will be scheduled on mutually agreed upon days and times from Fall 2025 through Spring 2026. We will discuss progress on the various sections of the 2025 UWMP, key milestone dates, and any current issues or concerns.

Task 1-2 Deliverables: Meeting notes, decisions and action items discussed during progress meetings will be provided to the City and MID.

Task 1-3. Project Management and Quality Assurance/
Quality Control
Project management includes those general management
activities that are not specific to any one task, including overall project management; coordination of activities and communication with City and MID staff; and invoicing. West Yost will provide overall project management activities associated with this project. The day-to-day management activities will include the scheduling of resources to
perform the work, coordinating between project staff, and communicating project progress with City and MID staff.

For quality assurance/quality control, it is West Yost’s policy that all work products are reviewed at the principal level prior to submittal. For the City/MID Joint 2025 UWMP, West Yost’s standard QA/QC procedures will be supplemented
with the use of DWR’s 2025 UWMP checklist to verify and document the inclusion of all required elements in both the Public Draft UWMP and the Final UWMP (see Task 3-3). As part of the West Yost QA/QC review process, Amy Kwong
will check all data, figures, and calculations. She will review all documents for technical accuracy and our deliverables team will proofread and check for compliance to standards, including the Website ADA Guidelines for visually impaired persons.

Proposed Scope of Work
West Yost’s proposed Scope of Work includes eight tasks.

Tasks 1–7 are for the preparation of the City/MID Joint 2025 UWMP, and Task 8 is for the preparation of the City’s Water Conservation Plan Update.
■ Task 1. Project Management and Coordination
■ Task 2. Collect and Review Data
■ Task 3. Prepare Administrative Draft 2025 UWMP
■ Task 4. Prepare Public Draft 2025 UWMP
■ Task 5. Provide Support for the Public Hearings for the Draft 2025 UWMP
■ Task 6. Prepare Final 2025 UWMP
■ Task 7. Respond to Questions/Comments from DWR
■ Task 8. Prepare Water Conservation Plan Update
TASK 1. PROJECT MANAGEMENT AND

COORDINATION
West Yost will schedule a project kickoff meeting and
progress meetings. Meetings for specific milestones (e.g., to discuss the status of the City’s demand management
measures, to discuss comments on the Administrative Draft UWMP, to prepare for the public hearings) will be scheduled as part of other tasks. Meetings for the Water Conservation Plan Update are included in Task 8.

Preferably, the project kickoff meeting and other key
meetings, such as those to discuss demand projections or updates to other major plan components, will be held in person with City and MID staff. However, if such meetings cannot be held in person, video conference calls using
Microsoft Teams or other suitable platforms will be utilized to enhance collaboration and enable data and file sharing.

Task 1-1. Attend Kickoff Meeting and Develop Plan
Preparation Strategy
Upon receiving Notice to Proceed, West Yost will schedule a project kickoff meeting with City and MID staff to:
■ Discuss preparation of the 2025 UWMP, including the plan objectives, proposed organization, and schedule;
■ Define the roles and responsibilities of City and MID staff and West Yost;
■ Receive copies of City and MID data and current plans and studies pertinent to the 2025 UWMP (see Task 2) and discuss other data requirements; and
■ Set dates and times for progress meetings (see Task 1-2).

Based on the meeting discussion, West Yost will prepare a detailed chapter outline for the 2025 UWMP, including

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Task 3-1: Prepare/Revise Required UWMP Sections/
Chapters
West Yost will use information from the Joint 2020 UWMP, where appropriate, to streamline development of the 2025 UWMP. Table 1 lists the specific chapters anticipated for the 2025 UWMP, along with assumptions for their preparation.

Preliminary drafts of key chapters of the 2025 UWMP will be submitted to the City and MID for review and comment as they are completed for on-going collaboration. Comments received from the City and MID on preliminary draft
chapters will be incorporated into the Administrative Draft 2025 UWMP prepared under Task 3-2.

Because the DWR Guidebook for the Preparation of 2025
UWMPs has not yet been released, it is possible that it may have different and/or additional requirements from what is listed in Table 1. Once the DWR Guidebook is available, specific requirements for the 2025 UWMPs will be reviewed.

If different and/or additional DWR requirements will require additional work effort beyond that included in this proposal, West Yost will discuss them with the City and MID.

Task 3-1 Deliverables: Preliminary drafts of key chapters of the 2025 UWMP will be submitted to the City and MID for review and comment.

Task 3-2. Prepare Administrative Draft 2025 UWMP for City and MID Review and Comment
West Yost will compile the draft 2025 UWMP chapters
prepared in Task 3-1 into a complete Administrative Draft 2025 UWMP for City and MID review and comment. The
Administrative Draft 2025 UWMP will include all the
required chapters, associated required data tables and plan appendices. Following City and MID review, West Yost will meet with City and MID staff to discuss comments on the Administrative Draft 2025 UWMP.

Task 3-2 Deliverables: A PDF copy of the Administrative Draft 2025 UWMP will be provided for internal City and MID review and comment.

Task 3-3. Prepare DWR 2025 UWMP Checklist
West Yost will complete DWR’s UWMP Checklist to address required elements for the 2025 UWMP. A copy of the
completed checklist will be included in an appendix to
demonstrate to DWR that all the required elements have
been included in the City/MID Joint 2025 UWMP and will
identify the location of these elements in the UWMP.

Task 3-3 Deliverables: The DWR UWMP Checklist will be
provided for inclusion as a 2025 UWMP appendix.

Task 1-3 Deliverables: Project coordination and
communications; monthly invoices including status reports describing the work completed for each time period for the City’s UWMP portion and MID’s UWMP portion, as well as the City’s Water Conservation Plan, will be provided to the City.

TASK 2. COLLECT AND REVIEW DATA
West Yost will collect and review the data and available reports needed to prepare the 2025 UWMP. West Yost will require the following information from the City and MID:
■ Water Service Area Statistics (including number of
connections and population served)
■ Historical (through 2025) and projected (through 2050) potable water and recycled water (if any) demand by
customer sector
■ Historical (through 2025) and projected (through 2050) potable water and recycled water (if any) production by source
■ Historical (through 2025) and projected (through 2050) service area population
■ Documented cutbacks in water supply
■ Low income housing projections within the City’s service area
■ Water loss data
■ Current and planned demand management measures and
other water conservation program data
West Yost will prepare an initial data request that will be submitted to the City and MID prior to the kickoff meeting.

A second data request will be submitted in early 2026
to request water use and production data for the 2025
calendar year. We will actively track the data collection effort by indicating data received and data that is still outstanding and will report on the data collection effort progress during project status meetings.

Task 2 Deliverables: A data request list (initial list at beginning of project and a second list in early 2026 to request 2025 data) will be submitted to the City and MID and status updates on the data still outstanding will be provided.

TASK 3. PREPARE ADMINISTRATIVE DRAFT
2025 UWMP
West Yost will prepare an Administrative Draft of the 2025 UWMP for City and MID review and comment. Required
DWR tables will be included within the text of each chapter as appropriate.

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TASK 7. RESPOND TO QUESTIONS/

COMMENTS FROM DWR
West Yost will provide the City and MID with assistance in responding to DWR comments on the submitted Final 2025
UWMP, if any. Because the exact nature or extent of DWR’s comments cannot be determined at this time, our level of effort to respond cannot be specifically estimated. However, for budgetary purposes, up to eight (8) hours of senior-level engineering support has been estimated.

Task 7 Deliverables: A response to DWR review comments
will be prepared as needed.

TASK 8. PREPARE WATER CONSERVATION

PLAN UPDATE
West Yost will collaborate with City staff to prepare an update to the City’s 2021 Water Conservation Plan to reflect recent and planned water conservation programs and new
water efficiency standards. West Yost will work with the City to define goals and objectives for the plan update, then develop and implement a workplan for the plan update.

Task 8-1. Meeting with City Staff to Discuss Goals
and Objectives and Develop a Workplan for Water
Conservation Plan Update
West Yost will meet with City staff to discuss goals and objectives and develop a workplan in person for the Water Conservation Update. Recent and/or anticipated changes
in the City’s water conservation programs will be discussed, as well as applicable best practices as defined by CalWEP, the California Water Efficiency Partnership, to assess the City’s ability to comply with new indoor and outdoor
water use efficiency standards. The workplan will outline plan components, update responsibilities, and present a schedule for the Water Conservation Plan Update.

Task 8-1 Deliverables: A workplan and schedule for the
Water Conservation Plan Update will be provided to the City.

Task 8-2. Prepare Administrative Draft Water Conservation Plan Update
West Yost will work with City staff to collect available data on current and/or planned conservation programs, as
well as current compliance with state Urban Water Use
Objectives. West Yost will review the City’s current data and develop a data gap list of information that the City will need to improve collection of or begin collecting in preparation for future reporting. Future Urban Water Use Objectives will be projected and compared with water demand projections from the 2025 UWMP, informing recommendations for
updates to the City’s Water Conservation Plan. West Yost will provide recommendations to support compliance
with both City objectives and state mandates, where
TASK 4. PREPARE PUBLIC DRAFT 2025 UWMP
West Yost will incorporate comments on the Administrative 2025 UWMP and prepare the Draft 2025 UWMP for City and
MID circulation and public review.

The Draft 2025 UWMP document will be prepared and
organized to be compliant with mandated Web Content
Accessibility Guidelines (WCAG 2.0 AA).

Task 4 Deliverables: A PDF copy of the Draft 2025 UWMP
will be provided for City and MID circulation and public review.

TASK 5. PROVIDE SUPPORT FOR THE PUBLIC
HEARINGS FOR THE DRAFT 2025 UWMP
West Yost will provide support to City and MID staff for preparing and conducting public hearings for the Draft 2025 UWMP. Specific support tasks will include meeting with
City and MID staff to plan for the public hearings, assisting with the development of PowerPoint presentations for
the City and MID public hearings, and attending the public hearings to assist in responding to any questions from the City Council, MID Board of Directors and/or the public. It is assumed that the City and MID will prepare the required notices for the public hearings and the staff reports. As shown in the proposed project schedule, Tuesday, June
9, 2026 is the proposed date for the City and MID public hearings.

Task 5 Deliverables: PowerPoint presentations for the
Draft 2025 UWMP for presentation at public hearings at a regularly-scheduled City Council meeting and MID Board of Directors meeting will be provided to the City and MID.

TASK 6. PREPARE FINAL 2025 UWMP
West Yost will incorporate any applicable comments from the public, the City Council and the MID Board of Directors and prepare the Final 2025 UWMP for submittal to DWR.

It is assumed that minimal comments will be received at the respective public hearings and that the City Council and MID Board may consider adoption of the 2025 UWMP as
presented at the public hearings, or with only minor noted revisions. West Yost will also upload the final document to DWR’s WUEdata portal on behalf of the City and MID.

The Final 2025 UWMP document will be prepared and
organized to be compliant with mandated Web Content
Accessibility Guidelines (WCAG 2.0 AA).

Task 6 Deliverables: A PDF copy of the Final 2025 UWMP
will be provided to the City and MID for distribution and use.

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applicable. Available data and recommended updates
will be incorporated into an Administrative Draft Water Conservation Plan Update for City review and comment.

West Yost will meet with City staff to discuss comments.

Task 8-2 Deliverables: A PDF copy of the Administrative Draft Water Conservation Plan Update will be provided to the City for review and comment.

Task 8-3. Prepare Draft Water Conservation Plan Update
West Yost will use comments received on the Administrative Draft to prepare a Draft Water Conservation Plan Update for broader distribution to other City departments and/or stakeholders for review and comment.

The Draft Water Conservation Plan Update document will
be prepared and organized to be compliant with mandated Web Content Accessibility Guidelines (WCAG 2.0 AA).

Task 8-3 Deliverables: A PDF copy of the Draft Water
Conservation Plan Update will be provided to the City for review and distribution.

Task 8-4. Prepare Final Water Conservation Plan Update
West Yost will use comments received on the Draft to
prepare a Final Water Conservation Plan Update for City adoption and use.

The Final Water Conservation Plan Update document will
be prepared and organized to be compliant with mandated Web Content Accessibility Guidelines (WCAG 2.0 AA).

Task 8-4 Deliverables: A PDF copy of the Final Water
Conservation Plan Update will be provided to the City.

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04 PROJECT SCHEDULE
2025
Task 1. Project Management and Coordination
Kickoff Meeting (assumes early September Notice to Proceed) n Progress Meetings (12 meetings) n n n n n n n n n n n n Project Management b b b b b b b b b b b b b b b b b b b b Task 2. Collect and Review Data
Collect and Review Data for 2025 UWMP b b b b b b b
Submit Data Request List l l
Task 3. Prepare Administrative Draft 2025 UWMP
City/MID to issue 60-day Notice of Preparation (prior to March 2026) g Prepare and submit draft chapters for City/MID review b b b b b b b b b b Deliverable: Administrative Draft 2025 UWMP l
City/MID Staff Review Period g g
Task 4. Prepare Public Draft 2025 UWMP
Prepare Public Review Draft 2025 UWMP b b
Deliverable: Draft 2025 UWMP for Public Circulation l
City/MID to issue Notice of Availability and Public Hearing for UWMP and WSCP (Newspaper Notices) g
City/MID to post Public Draft 2025 UWMP g
Public Review Period (minimum of 14 days prior to public hearing) Task 5. Provide Support for the Public Hearings for the Draft 2025 UWMP Prepare PowerPoint Presentation for Public Hearings b b Meeting with City/MID Staff to Prepare for Public Hearings n n Deliverable: PowerPoint Presentations for Public Hearings l City Council/Board Meetings for 2025 UWMP Public Hearing and Adoption (public hearing and adoption target dates: June 9, 2026) u Task 6. Prepare Final 2025 UWMP
Prepare Final 2025 UWMP b
Deliverable: Final 2025 UWMP (prior to July 1, 2026) l
Task 7. Respond to Questions/Comments from DWR
Review and Respond to DWR Questions/Comments, if required b b b b b b b b b b b b Task 8. Prepare Water Conservation Plan Update
Meeting with City to discuss Water Conservation Plan Update n Prepare Administrative Draft Water Conservation Plan Update b b b b b b Deliverable: Admin Draft Water Conservation Plan Update l City Staff Review Period g g
Meeting with City to discuss review comments n
Prepare Draft Water Conservation Plan Update b b
Deliverable: Draft Water Conservation Plan Update l
City Staff Review Period g
Prepare Final Water Conservation Plan Update b b
Deliverable: Final Water Conservation Plan Update l
n West Yost Task | n City/MID Task | u Public Meeting/Review | n Conference Call / Meeting | l Deliverable Feb Jul Aug Sep
2026
Task Sep Oct Nov Dec Jan Mar Apr May Jun Oct Nov Dec
Last Revised: 2025-06-09

EXHIBIT A
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City of Modesto | Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water 21 Conservation Plan (WCP) | July 1, 2025
05 LEVEL OF EFFORT
TASKS

ESTIMATED STAFF TIME, HOURS
LABOR
HOURS

PERCENTAGE

OF TOTAL
WORK

PERCENTAGE OF TOTAL

WORK PER OFFICE BY COST
E. Drayer B. Vera A. Kwong R. Biagtan N. Thompson Deliverables Sacramento Pleasanton

1. Project Management
and Coordination 9 41 0 2 16 0 68 11% 84% 16%

2. Collect and Review Data 0 10 0 0 24 0 34 6% 100% 0%

3. Prepare Administrative
Draft 2025 UWMP 4 53 10 29 150 28 274 45% 93% 7%

4. Prepare Public Draft
2025 UWMP 1 6 2 0 12 8 29 5% 85% 15%

5. Provide Support for
Public Hearings for the
Draft 2025 UWMP
1 18 0 0 12 0 31 5% 96% 4%

6. Prepare Final 2025 UWMP 1 3 2 0 8 8 22 4% 81% 19%

7. Respond to Questions/
Comments from DWR 0 8 0 0 0 0 8 1% 100% 0%

8. Prepare Water Conservation
Plan Update 3 51 51 8 23 5 141 23% 56% 44%
TOTAL 19 190 65 39 245 49 607 100% 82% 18%

EXHIBIT A
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100 Howe Avenue
Suite 110S
Sacramento, CA 9582
916.306.2250 phone
530.756.5991 fax
westyost.com
2 July 1, 2025
Miguel Alvarez
Associate Engineer
City of Modesto - Utilities Department
1010 10th St., Ste. 2100
Modesto, CA 95354
RE: Request for Proposals for Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water Conservation Plan (WCP)
Dear Miguel:

West Yost appreciates the opportunity to support the City of Modesto and the Modesto Irrigation District in meeting the requirements of the California Urban Water Management Planning Act and advancing your long-term water resource planning goals. Our proposed fee reflects our clear understanding of the scope of work, regulatory requirements, and technical complexity of developing a compliant Urban Water Management Plan and Water Conservation Plan. We have carefully considered the level of effort required to deliver high-quality work on time and within budget, while providing the flexibility to respond to evolving data, stakeholder engagement needs, and DWR guidance.

West Yost will perform the services based on the proposed approach described in our proposal for a not-to-exceed fee of $180,455. If additional budget is required to complete the work associated with preparing the Urban Water Management Plan or the updated Water Conservation Plan, West Yost will not perform work in excess of the budget amount without the City’s written authorization. The estimated breakdown of costs for the City and MID are shown in the following table.

As shown, the costs for the preparation of the Joint 2025 UWMP are allocated between the City and MID, while the costs for the Water Conservation Plan Update are all allocated to the City.

Task Proposed
Compensation
Estimated Breakdown of Costs
City MID
% Dollars % Dollars
Task 1. Project Management and Coordination $22,031 50% $11,016 50% $11,016 Task 2. Collect and Review Data $9,160 67% $6,137 33% $3,023 Task 3. Prepare Administrative Draft 2025 UWMP $76,073 67% $50,969 33% $25,104 Task 4. Prepare Public Draft 2025 UWMP $7,903 67% $5,295 33% $2,608 Task 5. Provide Support for Public Hearing for the Draft 2025 UWMP $9,529 50% $4,765 50% $4,765 Task 6. Prepare Final 2025 UWMP $5,989 67% $4,013 33% $1,976 Task 7. Respond to Questions/Comments from DWR $2,624 50% $1,312 50% $1,312 Task 8. Prepare Water Conservation Plan Update $47,146 100% $47,146 0% $- Total $180,455 $130,652 $49,803
This proposal is valid for 90 days from submittal.

EXHIBIT B
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City of Modesto | Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water 3 Conservation Plan (WCP) | July 1, 2025
We are confident that our experienced team, previous knowledge of working with the City and MID, proven methodologies, and commitment to client service will bring value to your planning process. Our cost proposal includes a detailed breakdown of labor categories, hours, and rates, as well as any applicable direct costs.

We look forward to the opportunity to collaborate on this important project. Please contact either Bobby or Elizabeth if you have any questions regarding our cost proposal or would like additional information.

Sincerely,

WEST YOST
Elizabeth Drayer, PE | Principal-in-Charge Bobby Vera, PE | Project Manager 925.461.6793 | [email protected] 916.306.2212 | [email protected] Attachments:
■ Fee Schedule
■ 2025/26 Billing Rate Schedule

EXHIBIT B
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City of Modesto | Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water 4 Conservation Plan (WCP) | July 1, 2025
Fee Schedule
Costs
West Yost Associates VP PE/PS/PG II PE/PS/PG I AE/AS/AG I TS II EM/SM/GM II Hours Fee Sub. Other Total $385 $349 $328 $245 $231 $381 w/ markup Direct Costs
PROJECT: City of Modesto/MID 2025 UWMP E. Drayer R. Biagtan B.Vera N. Thompson Deliverables A. Kwong 10% Task 1 Project Management and Coordination

1.01 Attend Kick-off Meeting and Develop Plan Preparation Strategy 5 7 7 19 $ 5,936 $ 250 $ 6,186

1.02 Progress Meetings 0 2 15 9 26 $ 7,823 $ 250 $ 8,073

1.03 PM and Coordination 4 19 23 $ 7,772 $ 7,772
Subtotal, Task 1 (hours) 9 2 41 16 0 0 68
Subtotal, Task 1 ($) $ 3,465 $ 698 $ 13,448 $ 3,920 $ 21,531 $ 500 $ 22,031 Task 2 Collect and Review Data

2.01 Data Request and Data Tracking 2 8 10 $ 2,616 $ 2,616

2.02 Data Review 0 8 16 24 $ 6,544 $ 6,544
Subtotal, Task 2 (hours) 0 0 10 24 0 0 34
Subtotal, Task 2 ($) $ 3,280 $ 5,880 $ 9,160 $ 9,160
Task 3 Prepare Administrative Draft 2025 UWMP

3.01 Draft Chapters and DWR Tables 2 29 43 126 20 2 222 $ 61,247 $ 61,247

3.02 Prepare Administrative Draft 2025 UWMP for City/MID Review and Comment
2 8 20 8 8 46 $ 13,190 $ 13,190

3.03 Prepare DWR 2025 UWMP Checklist 2 4 6 $ 1,636 $ 1,636 Subtotal, Task 3 (hours) 4 29 53 150 28 10 274
Subtotal, Task 3 ($) $ 1,540 $ 10,121 $ 17,384 $ 36,750 $ 6,468 $ 3,810 $ 76,073 $ 76,073 Task 4 Prepare Public Draft 2025 UWMP

4.01 Prepare Public Draft 2025 UWMP 1 6 12 8 2 29 $ 7,903 $ 7,903 Subtotal, Task 4 (hours) 1 0 6128 229
Subtotal, Task 4 ($) $ 385 $ 1,968 $ 2,940 $ 1,848 $ 762 $ 7,903 $ 7,903 Task 5 Provide Support for Public Hearings for the Draft 2025 UWMP

5.01 PowerPoint Presentations (City and MID) 1 6 8 15 $ 4,313 $ 4,313

5.02 Meeting to Prep for Public Hearings 4 4 8 $ 2,292 $ 2,292

5.03 Attend Public Hearings (City and MID) 8 8 $ 2,624 $ 300 $ 2,924 Subtotal, Task 5 (hours) 1 0 18 12 0 0 31
Subtotal, Task 5 ($) $ 385 $ 5,904 $ 2,940 $ 9,229 $ 300 $ 9,529 Task 6 Prepare Final 2025 UWMP

6.01 Prepare Final 2025 UWMP for Adoption & DWR Submittal 1 2 4 8 2 17 $ 4,631 $ 50 $ 4,681

6.02 Upload to WUEdata Portal 1 4 5 $ 1,308 $ 1,308
Subtotal, Task 6 (hours) 1 0 3 8 8 222
Subtotal, Task 6 ($) $ 385 $ 984 $ 1,960 $ 1,848 $ 762 $ 5,939 $ 50 $ 5,989 Task 7 Respond to Questions/Comments from DWR

7.01 Respond to Questions/Comments from DWR 8 8 $ 2,624 $ 2,624 Subtotal, Task 7 (hours) 0080008
Subtotal, Task 7 ($) $ 2,624 $ 2,624 $ 2,624
Task 8 Prepare Water Conservation Plan Update

8.01 Meeting with City / Develop Work Plan 11 1 7 19 $ 6,506 $ 250 $ 6,756

8.02 Admin Draft Update 1 24 23 2 32 82 $ 26,546 $ 26,546

8.03 Meeting with City to discuss Admin Draft Comments 4 4 8 $ 2,836 $ 2,836

8.04 Draft Update 1 4 8 1 4 18 $ 6,160 $ 6,160

8.05 Final Update 1 4 4 1 4 14 $ 4,848 $ 4,848
Subtotal, Task 8 (hours) 3 8 51 23 5 51 141
Subtotal, Task 8 ($) $ 1,155 $ 2,792 $ 16,728 $ 5,635 $ 1,155 $ 19,431 $ 46,896 $ 250 $ 47,146 TOTAL (hours) 19 39 190 245 49 65 607
TOTAL ($) $ 7,315 $ 13,611 $ 62,320 $ 60,025 $ 11,319 $ 24,765 $ 179,355 0$ 1,100 $ $ 180,455 Labor

EXHIBIT B
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City of Modesto | Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water 5 Conservation Plan (WCP) | July 1, 2025
Billing Rates Schedule
(Effective through December 31, 2026)

POSITIONS

ENGINEERING
Principal/Vice President $385
Engineer/Scientist/Geologist Manager I / II $363 / $381 Principal Engineer/Scientist/Geologist I / II $328 / $349 Senior Engineer/Scientist/Geologist I / II $295 / $310
Associate Engineer/Scientist/Geologist I / II $245 / $264 Engineer/Scientist/Geologist I / II / III $191 / $222 / $231 Engineering Aide $115
Field Monitoring Services $142
Administrative I / II / III / IV $105 / $131 / $157 / $174

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $379 / $381
Principal Tech Specialist I / II $347 / $359
Senior Tech Specialist I / II $318 / $332
Senior GIS Analyst $288
GIS Analyst $272
Technical Specialist I / II / III / IV $203 / $231 / $259 / $290 Technical Analyst I / II $145 / $174
Technical Analyst Intern $117
Cross-Connection Control Specialist I / II / III / IV $152 / $164 / $184 / $205 CAD Manager $229
CAD Designer I / II $178 / $201

CONSTRUCTION MANAGEMENT
Senior Construction Manager $367
Construction Manager I / II / III / IV $218 / $233 / $247 / $314 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $196 / $218 / $243 / $252 Apprentice Inspector $178
CM Administrative I / II $94 / $128
Field Services $252
2025/2026 Rate Schedule

LABOR CHARGES (DOLLARS PER HOUR)
■ Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■ A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice.

Page 1 of 2 ends

EXHIBIT B
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City of Modesto | Joint 2025 Urban Water Management Plan (UWMP) & Update of the City’s Water 6 Conservation Plan (WCP) | July 1, 2025
(Effective through December 31, 2026)
Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box $300 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Field Vehicles (Groundwater) $1 / mile
Gas Detector $80 / day
Generator $60 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Back Pack $135 / day
Low Flow Pump Controller $200 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter 300ft $30 / day
Precision Water Level Meter 500ft $40 / day
Precision Water Level Meter 700ft $45 / day
QED Sample Pro Bladder Pump $65 / day
Skydio 2+ Drone (2 hour minimum) $100 / hour
Storage Tank $20 / day
Sump Pump $24 / day
Transducer Communications Cable $10 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $30 / day
Turbidity Meter (2100Q Portable) $35 / day
Vehicle (Construction Management) $10 / hour
Water Flow Probe Meter $20 / day
Water Quality Meter $50 / day
Water Quality Multimeter $185 / day
Well Sounder $30 / day

BILLING RATES
2025/2026 Rate Schedule
f

EXHIBIT B
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EXHIBIT C – Insurance Requirement for Professional Services Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant his agents, representatives, employees or subconsultants.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification, it has no employees)

4. Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

If the consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Modesto requires and shall be entitled to the broader coverage and/or the higher limits maintained by the consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Modesto.

Umbrella or Excess Coverage
The Consultant may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply #3..
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to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant’s primary and excess liability policies are exhausted.

The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Modesto, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance with coverage equal to ISO form CG 2010. If Completed Operations endorsement is required, a separate endorsement equal to ISO form CG 2037 is required.

Primary Coverage
The Additional Insured coverage under the Consultant’s policy shall be “primary and noncontributory” and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13. The City of Modesto does not accept endorsements limiting the Consultant’s insurance coverage to the sole negligence of the Named Insured.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Modesto.

Waiver of Subrogation
Consultant hereby grants to City of Modesto a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City of Modesto by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Modesto has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
All Self-insured retentions must be disclosed to Risk Management for approval and shall not reduce the limits of liability. The City of Modesto may require the Consultant to purchase coverage with a lower retention or provide proof of the ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Any and all deductibles and SIRs shall be the sole responsibility of consultant or subconsultant who procured such insurance and shall not apply to the Indemnified Additional Insured Parties.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Modesto.

Claims Made Policies (applicable to Professional Liability only) If any of the required policies provide claims-made coverage:
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1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Verification of Coverage
Consultant shall furnish the City of Modesto with original certificates and amendatory endorsements or copies of the applicable policy language affecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements are to be received and approved by the City of Modesto Risk Services before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City of Modesto reserves the right to require complete copies of all required insurance policies, including endorsements required by these specifications, at any time. City reserves the right to obtain a full copy of any insurance policy and endorsements.

Failure to exercise this right shall not constitute a waiver of right to exercise later.

Subconsultants
Consultants shall require and verify that all subconsultants, or other parties hired for this work, purchase and maintain coverage for indemnity and insurance requirements as least as broad as specified in this agreement to the extent they apply to the scope of the subconsultant’s work with the same certificate of insurance requirements and naming as additional insureds all parties to this contract.

Special Risks or Circumstances
City of Modesto reserves the right to reasonably modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Certificate Holder Address
Proper address for mailing certificates, endorsements and notices shall be:

City of Modesto
Attn: Risk Management
1010 10th Street
Modesto, CA 95354
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1010 Tenth Street, Suite 4600, Modesto, CA 95354 Phone: (209) 571-5105 Fax: (209) 522-1780 August 4, 2025
Mr. Jesse Franco
Modesto Irrigation District
1231 Eleventh Street
Modesto, CA 95354
Re: Cost-Share Agreement between the City of Modesto and the Modesto Irrigation District Preparation of the 2025 Joint Urban Water Management Plan Dear Mr. Franco:

The City of Modesto (City) and the Modesto Irrigation District (MID) will work jointly on the preparation of the 2025 Joint Urban Water Management Plan (2025 UWMP) in accordance with Section 10642 of the California Water Code, which provides the Department of Water Resources (DWR) with both agency’s water supply plans for current and future growth. The 2005, 2010 and 2020 UWMPs were also conducted jointly between the City and the MID under a single document prepared from both the water wholesaler’s and water retailer’s perspectives.

West Yost and Associates (West Yost) has been selected by the City/MID team to prepare the 2025 UWMP based on their experience and approach. The City will manage the consultant agreement with West Yost and is scheduled to award at the ___________________, 2025 City Council Meeting.

The City and the MID will share the cost of preparation and submittal of the 2025 UWMP as outlined in the Scope of Work. The consultant agreement with West Yost for the 2025 UWMP is in the amount of $133,309 which covers tasks 1 through 7. A separate effort under the West Yost agreement to update the Modesto Water Conservation Plan is a City-only effort and not included in this Cost-Share Agreement. The agreement will also include a ten percent (10%) contingency for additional work that may be needed.

The MID’s cost contribution to the 2025 UWMP tasks (including a 10% contingency) amount to $54,783 ($49,803 + $4,980), which represents an overall cost share of about 37%. The City and the MID will provide their own individual staff time as necessary during the development and review of the 2025 UWMP document.

The City will assume costs for managing the agreement with West Yost and is not requesting a cost share from the MID to cover this aspect of project management. #3..
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This Cost-Share Agreement between the City and the MID stipulates that the MID will pay the City for the MID’s cost share of $54,783 to cover preparation of the 2025 UWMP. Payment to the City by the MID will consist of one payment in the amount of $54,783 to be paid no later than 45 days after award of the contract to West Yost or 30 days after signature of this agreement. The City will notify the MID of monthly invoices from West Yost for services rendered under the agreement as they are received and shall provide a cost breakout indicating the money expended from the MID’s cost contribution.

The MID shall have approval authority over payment of invoices for work performed by West Yost pertaining to the MID’s elements of the 2025 UWMP.

Under the consultant agreement, written notification from West Yost and authorization by the City is required to utilize any contingency funds and authorization would extend to the MID for the MID’s portion under the agreement. Additionally, if project costs to complete the project for the MID’s portion of the 2025 UWMP result in exceeding the budget for the MID’s portions of the project, then the City and the MID agree to meet and confer on a payment process to the City to cover such costs prior to the City requesting a budget adjustment. Monies remaining unspent from the MID’s portion of the project will be released back to the MID no later than 60 days after completion of the project.

This Agreement is by and between two independent parties and is not intended to and shall not be construed to create the relationship of employer, employee, partnership, agent, servant, or joint venture with City or any persons employed by City including subcontractors or employees thereof.

Neither Party, nor any of its officers or employees, shall be responsible for any damage or liability occurring by reason of any act or failure to act by the other party under or in connection with any work delegated to that party under this Cost-Share Agreement. The Parties further agree, pursuant to Governmental Code Section 895.4, that each party shall fully indemnify and hold harmless the other Party and its agents, officers, employees, and contractors from and against all claims, damages, losses, judgments, liabilities, expenses and other costs, including litigation costs and attorney fees, arising out of, resulting from, or in connection with any work delegated to or action taken or omitted to be taken by such Party under this Cost-Share Agreement.

This Agreement supersedes any and all other agreements, either oral or in writing, between any of the Parties herein with respect to the subject matter hereof and contains all the agreements between the Parties with respect to such matter.

The person signing this Agreement (“Signatory”) represents and warrants that he or she is duly authorized and has legal capacity to execute this Cost-Share Agreement. Signatory represents and warrants that the execution and delivery of the Agreement and the performance of the Agreement and the performance of Parties’ obligations hereunder has been duly authorized, and that the Agreement is a valid and legal agreement binding on Parties and enforceable in accordance with its terms.

By signing this Cost-Share Agreement, both the City and the MID agree to the stipulations as stated above.

AGREED TO AND ACCEPTED: AGREED TO AND ACCEPTED:

By: __________________________ By: _____________________________ William Wong, Director of Utilities Jimi Netniss, General Manager City of Modesto Modesto Irrigation District
Date: _________________________ Date: __________________________ #3..
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Finance CommitteeSeptember 22, 2025

Finance Committee
September 22, 2025