Agenda packet — Modesto City Council, January 27, 2026 (part 2 of 2)

Fleet Replacement:

IFB Vehicle
#
Description Dept. Year of
Vehicle
Meter Repair
Cost
51873 BMW Motorcycle
Modesto Police
Department 2018 53,530 $25,042
51875 BMW Motorcycle Modesto Police Department 2018 18,360 $16,011 51871 BMW Motorcycle Modesto Police Department 2018 24,556 $22,697 51872 BMW Motorcycle Modesto Police Department 2018 32,496 $28,092 51870 BMW Motorcycle Modesto Police Department 2018 37,822 $32,619 51861 BMW Motorcycle Modesto Police Department 2018 36,400 $27,165 51868 BMW Motorcycle Modesto Police
Department 2018 30,103 $26,988
2425-58
51863 BMW Motorcycle Modesto Police Department 2018 31,473 $18,769 These vehicles are used for traffic safety, patrol, and citywide law enforcement operations for the Modesto Police Department.

DISCUSSION:

On June 2, 2025, the City Manager authorized the Purchasing Manager to solicit the procurement for eight (8) 2026 Harley-Davidson Road Glide Motorcycles. On October 24, 2025, the Purchasing Division issued Invitation for Bids IFB-00046 for the eight (8) 2026 HarleyDavidson Road Glide Motorcycles on the City’s OpenGov public bidding website under various commodity codes.1 Prospective bidders were notified online and via email of the bid opportunity.

Twenty (20) companies downloaded the IFB document from OpenGov.

On November 25, 2025, bids were formally opened in the City Clerk’s office and broadcast via Microsoft Teams Livestream. One (1) chose to respond, there was one (1) local bid received.

Based on providing the lowest responsive and responsible bid, City staff recommended to award the eight (8) 2026 Harley-Davidson Road Glide Motorcycles to Ray Mitchell, Inc. doing business as (dba) Mitchell’s Harley Davidson Modesto, CA for the total amount not to exceed $261,642.

Modesto Municipal Section 8-3.203 requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid. Based on providing the lowest responsive and responsible bid which conforms to the Modesto Municipal Code, 8-3.203 City staff recommends the award of bid eight (8) 2026 Harley-Davidson Road Glide Motorcycles to Ray Mitchell, Inc. dba Mitchell’s Harley Davidson, Modesto, CA. 1 i.e. 05516- Consoles, Police Vehicle (Includes Controls for P.A., Sirens, Warning Devices), 07012- Automobiles, Police and Security Equipped, 07105 -Automobiles, Police and Security Equipped, 07156- Motorcycles, 92962- Motorcycles, Bicycles, Motor Scooters, and Trucksters (Including Golf Carts), Maintenance and Repair, 95841- Fleet Management Services. #10..
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City Council, January 27, 2026
Fleet Replacements – Police Motorcycles

Page 3 of 3 ends

FISCAL IMPACT:

The eight (8) 2026 Harley-Davidson Road Glide Motorcycles were approved as part of the FY 2025-2026 Budget for Fleet Replacement vehicles. These replacement funds were collected over the life of the current vehicle to cover the cost for the replacement vehicles through the Fleet Internal Service Fund allocation. In addition, the Modesto Police Department was awarded a Department of California Highway Patrol Grant which will cover $70,000 of the cost for this purchase.

Below is a summary of the Fleet Replacement Cost and Funding Source:

IFB No. Type of Fleet
Original
Amount
Change
Order
Amount not to
Exceed Funding Source
IFB-00046 Eight (8) Motorcycles $ 261,642 $ 39,247 $ 300,889 Fleet Replacement
and State Grant
Total $ 261,642 $ 39,247 $ 300,889
COMMITTEE RECOMMENDATION:

This item was presented at the Fiscal Year 2025-2026 Finance Committee Budget Workshop for the purchase eight (8) 2026 Harley-Davidson Road Glide Motorcycles for the Modesto Police Department.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Award of Bid for the purchase of eight (8) 2026 Harley-Davidson Road Glide Motorcycles to Ray Mitchell, Inc. dba Mitchell’s Harley Davidson, Modesto, CA for a total amount not to exceed $300,889; and authorizing the Director of Finance, or her designee to issue the Purchase Order; and authorizing the Director of Finance or her designee to execute any Change Orders not to exceed 15% of the total purchase price.

Approved by:

DeAnna Christensen, Director of Finance
Patrick Crowley, Interim Public Works Director
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. RFP for Eight Motorcycles

3. Ray Mitchell Inc, RFP Response

4. Cost Abstract
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1/27/2026/FIN/DLove/Item X 1 2026-XX

MODESTO CITY COUNCIL
RESOLUTION NO. 2026-

RESOLUTION APPROVING THE AWARD OF BID FOR THE PURCHASE OF EIGHT (8) 2026 HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES TO RAY MITCHELL, INC. DBA MITCHELL’S HARLEY DAVIDSON, MODESTO CA FOR A TOTAL AMOUNT NOT TO EXCEED $300,889; AND

AUTHORIZING THE DIRECTOR OF FINANCE, OR HER DESIGNEE, TO ISSUE THE PURCHASE ORDER; AND AUTHORIZING THE DIRECTOR OF

FINANCE OR HER DESIGNEE TO EXECUTE ANY CHANGE ORDERS NOT TO EXCEED 15% OF THE TOTAL PURCHASE PRICE
WHEREAS, the Public Works Fleet Division provides the maintenance for all City vehicles and equipment; and
WHEREAS, every year, City vehicles and equipment are individually evaluated based on their age, condition, mileage and maintenance costs due to the operational needs for the city; and
WHEREAS, on June 2, 2025, the City Manager authorized the Purchasing Manager to solicit the procurement for eight (8) 2026 Harley-Davidson Road Glide Motorcycles; and
WHEREAS, on October 24, 2025, the Purchasing Division issued Invitation for Bids IFB-00046 for the eight (8) 2026 Harley-Davidson Road Glide Motorcycles on the City’s OpenGov public bidding website under various commodity codes; and WHEREAS, prospective bidders were notified online and via email of the bid opportunity; and
WHEREAS, twenty (20) companies downloaded the IFB document from OpenGov; and
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1/27/2026/FIN/DLove/Item X 2 2026-XX
WHEREAS, on November 25, 2025, bids were formally opened in the City Clerk’s office and broadcast via Microsoft Teams Livestream and one (1) chose to respond, there was one (1) local bid received; and
WHEREAS, based on providing the lowest responsive and responsible bid, City staff recommended to award the eight (8) 2026 Harley-Davidson Road Glide Motorcycles to Ray Mitchell, Inc. doing business as (dba) Mitchell’s Harley Davidson Modesto, CA for the total amount not to exceed $261,642; and WHEREAS, Modesto Municipal Section 8-3.203 requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to be formally bid; and
WHEREAS, based on providing the lowest responsive and responsible bid which conforms to the Modesto Municipal Code, 8-3.203 City staff recommends the award of bid eight (8) 2026 Harley-Davidson Road Glide Motorcycles to Ray Mitchell, Inc. dba Mitchell’s Harley Davidson, Modesto, CA.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Award of Bid for the purchase of eight (8) 2026 HarleyDavidson Road Glide Motorcycles to Ray Mitchell, Inc. dba Mitchell’s Harley Davidson, Modesto, CA for a total amount not to exceed $300,889.

BE IT FURTHER RESOLVED, that the Director of Finance, or her designee, is hereby authorized to issue the Purchase Order.

BE IT FURTHER RESOLVED, that the Director of Finance, or her designee, is hereby authorized to execute any change orders not to exceed 15% of the total purchase price.
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1/27/2026/FIN/DLove/Item X 3 2026-XX
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 27th day of January, 2026, by Councilmember _____, who moved its adoption, which motion being duly seconded by Councilmember _____, was was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________

DIANE NAYARES-PEREZ, CMC,
City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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1 INVITATION FOR BIDS (“IFB”) NO. IFB-00046
FOR
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES BIDS DUE: November 25, 2025 at 11:00 am
CITY OF MODESTO CONTACT: Kim Presson, Buyer
E-MAIL ADDRESS: [email protected]
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 2 Table Of Contents

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

VIRTUAL BID OPENING

GENERAL BID REQUIREMENTS

PRICING SCHEDULE

BID SUBMITTAL

TECHNICAL SPECIFICATIONS AND REQUIREMENTS

SAMPLE PURCHASE ORDER - TERMS AND CONDITIONS
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 3 NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive electronic sealed Bids (each, a “Bid”) from qualified Bidders (each, a “Bidder”) for the furnishing of Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles equipment, materials, supplies and/or related services (the “Goods”) for the City of Modesto, Public Works Department, Public Works Division.

All equipment, materials, and supplies shall be furnished F.O.B. City of Modesto (delivery charges borne by Bidder, included in the Goods pricing herein, and not separately charged to the City). Bidders are highly recommended to download all IFB documents from the City’s OpenGov Procurement portal at https://procurement.opengov.com/portal/modestogov; such IFB documents shall include all specifications necessary for Bidders to submit a responsive Bid.

Each Bid shall be submitted electronically through the City's OpenGov Procurement portal prior to 11:00 am on Tuesday, November 25, 2025, after which time Bids will be opened, read and recorded. The opening of bids will not be physically open to the public but may be viewed simultaneously via video conferencing in the manner provided for herein. All Bids shall be available for review following City Council award approval at the Purchasing Division, 1010 Tenth Street, 5th Floor, Suite 5300, Modesto, CA 95354.

Bids will be received only in the manner stated above, and prior to the time indicated. Any Bid received at or after said time and/or date, or in a manner other than stated above cannot be considered.

Bids received in any other format will not be accepted. The City of Modesto assumes no responsibility for delay in the upload of documents or final submittal of the Bid. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 4 INSTRUCTIONS TO BIDDERS

CALENDAR OF EVENTS
IFB Issued: October 24, 2025
Questions Due via City's OpenGov
Procurement portal:

October 31, 2025, 4:00pm
Addendum Issued (if required): November 10, 2025
Bid Due Date & Time: November 25, 2025, 11:00am
Approximate Contract Award Date: January 2026

CITY CONTACT
All questions regarding these specifications, terms, and conditions shall be submitted through the Question & Answer area of the City's OpenGov Procurement portal prior to 4:00 pm on Friday, October 31, 2025.

The City will respond to questions through the OpenGov portal where answers can be found in the Question & Answer tab; however, if a response to a question elicits a change to the bid documents, an addendum will be posted through the OpenGov portal under the Addenda & Notices tab. All contact between Bidder and the City regarding the Bid process shall be through the City Contact. Attempts by the Bidder to contact other City personnel regarding this IFB and associated process may result in disqualification of the Bidder. Notwithstanding the foregoing, information intentionally or unintentionally provided by any person other than the City Contact may not be correct and will not be binding upon the City.

PRECEDENCE
Bidder agrees that any agreement resulting from City’s acceptance of its Bid, together with the terms in any City purchase order and associated specifications provided by the City to Bidder therewith, shall comprise the entire agreement between City and Bidder. Moreover, Bidder agrees that any additional or contrary terms contained in Bidder’s acknowledgement of, shall be null and void.

FAILURE TO SUBMIT BID
If you are not submitting a bid but want to remain on the mailing list and receive future bids, submit a no bid and state the reason you are not pricing.
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 5 VIRTUAL BID OPENING
The City of Modesto will be broadcasting Bid openings live electronically via Microsoft Teams at 11:00 am (Pacific Time) on Tuesday, November 25, 2025. The City Clerk Record of Bid document should be available on the City's OpenGov Procurement portal by the end of the same day.

The public Bid opening for this Invitation for Bids will be available using the URL link provided below. By submitting your Bid for the above-stated IFB you acknowledge, understand, and agree to this modified Bid opening procedure.

URL: https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NTI0YzBiMDMtNDQ0Yi00YjNlLWIwZjYtYzg4ZDVjMDdkM2Mz%40thread.v2/0?co ntext=%7b%22Tid%22%3a%22125ccacf-fc61-463c-9976-
189f876ff90b%22%2c%22Oid%22%3a%229715c333-c997-4dd7-8984-12cd4deaa705%22%7d Call-In#: 1 469-998-7409
Conference ID: 961 656 049#
Should you have any questions regarding this, please do not hesitate to contact Kim Presson. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 6 GENERAL BID REQUIREMENTS

BID SUBMITTAL
Bidders shall submit through the City's OpenGov Procurement portal. No hard copy bids or bids submitted in any other manner as that prescribed within this IFB will be accepted.

CONFIDENTIAL BIDDER INFORMATION
It is the responsibility of the Bidders to identify information in their Bid submission that they may consider to be confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

BIDDER COSTS INCURRED IN RESPONDING TO IFB
All costs associated with the preparation and submission of a Bid shall be borne by the Bidder.

BIDDER EXCEPTIONS
All exceptions taken to this IFB, and associated specifications shall be specifically and clearly identified on Exceptions, Clarifications and Amendments form. Failure to comply with this provision may deem the Bid as non-responsive. Please review the Sample Purchase Order Terms and Conditions and make note on the Exceptions, Clarifications, and Amendments form for any changes. Exceptions taken shall not affect the overall performance and quality of equipment, materials and/or provision of Goods required by the City. The Purchasing Manager or designated agent shall make the final decision regarding the acceptability of equipment, materials and/or provision of Goods with exceptions.

CITY ACCEPTANCE/REJECTION OF IRREGULAR BIDS
A Purchase Order shall be awarded to the Bidder whose Bid most closely satisfies the needs of the City and is deemed the most advantageous to the City. The City reserves the right to reject any or all Bids or to waive any informalities or minor irregularities in a Bid.

COMPLETE BID DOCUMENTS
The City of Modesto forms provided with this IFB constitute the makeup of a complete Bid document and shall be signed wherever indicated and be submitted to the City as required by this IFB.

Failure to furnish any of these documents or information required within such documents may result in disqualification.
• Pricing Schedule
• Bidder Exceptions, Clarifications, Amendments (if applicable) • Bidder Customer References
• Financial Interest Disclosure
• Support of Local Vendors (if applicable)
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 7 • Bidder Company History Statement
• Bidder Warranty Statements
• California Levine Act Disclosure

COMPLIANCE/NON-COMPLIANCE
If Bidder cannot comply with a specification requirement in this IFB, note on the Exception, Clarifications, Amendments form of the specification paragraph, your exception, and your recommendation. The Purchasing Manager will evaluate your recommendation. If after evaluation it is determined that the Bidder is not in compliance with the specification, the Bid may be deemed non-responsive.

PROPOSED PRICING FORMAT
• The cost of labor, equipment, fuel, licenses, bonds, permits, and insurance necessary to perform the required provision of Goods shall be included in Bid pricing, along with Bidder’s profit margin and any other cost factors.
• Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower pricing shall be extended to the City.
• The City of Modesto shall not pay mileage charges or travel time from the Contractor’s place of business to the job site, or from site to site, or for the Contractor’s travel time to pick up materials. • Bidder shall use the pricing schedule provided in this IFB to present Bid pricing. No other form or format shall be accepted. Bid must be submitted on the Pricing Schedule provided. No alterations may be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Exception, Clarification, Amendments Form.

AWARD OF BID
• The City may award one or more Purchase Orders to one or more Bidder in order to provide for backup, or in case the “primary” contractor is unable to meet the City’s needs. • The City reserves the right to decline to award any Purchase Order if it is determined that the proposed pricing is not competitively priced based on similar agreements with public agencies within the State of California or if the bids received fail to meet the City’s requirements. • The City reserves the right to select the Bid, which best suits the City’s needs. In addition to price, consideration will be given to the quality and performance of the commodity to be purchased, and the criteria listed in Modesto Municipal Code Section 8-3.203(f). Regardless of City staff’s recommendation, the City Council reserves the right to award a Purchase Order to the Bidder that best suits the City’s needs as determined by the City Council whether or not said award is consistent with City staff’s recommendation for award.
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 8 SUPPORT OF LOCAL VENDORS
Should the Bidder that submits the lowest responsive Bid or and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-3.204 of the Modesto Municipal Code (MMC) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within 5% of the lowest Bid, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid or quote of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager. To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

INDEMNITY
The successful Bidder (the “Contractor”) will be required to hold the City, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgements or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of the Contractor, its agents, officers, employees, and volunteers relating to or during the performance of its obligations under this Bid, except for claims arising from the willful or active negligence of the City. Contractor’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement for Contractor to procure and maintain a policy of insurance. With reference to the foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and defense of third-party suits, arising out of or relation to the operation of Cityowned vehicles by Contractor’s employees will be apportioned to Contractor in accordance with the provisions contained in indemnity.

BIDDER REPRESENTATION
Bidder represents that:
• Bidder has had an opportunity to examine and has examined any and all of the documents, including specifications, any resultant contract and supporting data, and that it has, from the information contained in such documents, specifications, and data, fully acquainted itself with all conditions relevant to the work.
• Bidder has made all reasonable investigations essential to a full understanding of the difficulties which may be encountered in performing the work.
• Bidder will complete the proposed provision of Goods for the compensation stated in any resultant agreement.
• Bidder assumes full and complete responsibility for all conditions relevant to the proposed provision of Goods and all risks in connection therewith.
• Bidder represents that it is fully qualified to perform the proposed provision of Goods in accordance with the terms of any resultant agreement within the time specified therein. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 9 BID PROTEST AND APPEAL PROCEDURES
Bidders wishing to protest or appeal a contract award decision by the City of Modesto must follow the procedures provided in this section. Protests or appeals which are not submitted in accordance with these procedures will not be reviewed.

Definitions
For the purposes of these procedures: "Days" means working days on which City Hall is open for business, excluding holidays and weekends.
"Bid" includes the term "offer" or "proposal" as used in the context of formal, informal, or negotiated procurements.
"Announced Decision" includes the term “Notice of Intent to Award Letter”. Once the City has issued an Announced Decision, the date noted will begin the time that a Bidder may lodge a protest.

Protest Procedures
• Only a Bidder who has actually submitted a Bid is eligible to submit a protest against the City’s Announced Decision.
• Subcontractors are not eligible to submit bid protests. • A Bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.
• A written protest to an Announced Decision must be made to the City of Modesto's Director of Finance no later than ten days after the date of the Announced Decision. • The protest shall be delivered or sent by registered mail and received by the City by the deadline, or protest will be automatically rejected. Protestors who choose to be represented by legal counsel are responsible for the associated expenses.
• The protest shall be accompanied by a certified cashier's check in the amount of $300.00, (except for protests of Federally Funded agreements), made payable to the Clerk of the City of Modesto. Protests filed without the requisite fee will be rejected without any additional review. • The protest filed with the Director of Finance shall:
a. Include the name, address, email address and business telephone number of the protestor; b. Identify the protest by name, Invitation for Bid (IFB) or Request for Proposal (RFP) number, and IFB/RFP date;
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 10 c. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based;
d. Include all supporting documentation, if any. Documentation submitted after filing deadline will not be reviewed.
• Bid Protests: A Bidder shall follow, in order, the following steps:
a. Protest to Director of Finance: Upon receipt of a complete and timely protest, the Director of Finance shall review all the submitted materials and shall create and retain a written record of the review. The Director of Finance shall respond at least generally to each material issue raised in the protest not later than ten days after receipt of the protest. Notice of the Director of Finance's decision may be given by letter mailed through U.S. Postal Service.

All protests to the Director of Finance shall either be delivered to:

City Clerk’s Office
Attn: Director of Finance
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: Director of Finance
PO Box 642
Modesto CA 95353
b. Appeal to Deputy City Manager: At the protestor’s discretion, the decision of the Director of Finance may be appealed in writing to the City of Modesto's Deputy City Manager(s) no later than ten days after the date of the Director of Finance’s Decision. The scope of the appeal shall be limited by the issues raised in the initial protest to the Director of Finance. The Deputy City Manager shall not be permitted to review any newly raised issues. The Deputy City Manager shall review the appeal, accompanying supporting documents, if any and the written records of the protest review by the Director of Finance. A written record of the Deputy City Manager's review shall be created and maintained. The Deputy City Manager shall give notice of their decision to the protestor within ten days after receipt of appeal.

Further protest appeals shall either be delivered to:
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 11 City Clerk’s Office
Attn: Deputy City Manager
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: Deputy City Manager
PO Box 642
Modesto CA 95353
c. Appeal to City Council: Any protestor seeking to appeal to the decision of the Deputy City Manager may appeal in writing to the City Council by filing with the City Clerk a written notice of such appeal not later than ten days after the date of the Deputy City Manager's decision. The City Clerk will calendar the protest for Council hearing and give notice of the time and place of the hearing as provided in Modesto Municipal Code Sections 1-4.01 through 1-4.05. The City Council’s decision on the appeal shall be final.

All protest appeals to the City Council shall either be delivered to:

City Clerk’s Office
Attn: City Council
1010 Tenth St. Suite 6600
Modesto CA 95354
Or mailed to:

City Clerk’s Office
Attn: City Council
PO Box 642
Modesto CA 95353
d. Optional Alternative Process for Protests of Procurement Actions Exceeding $250,000: A Bidder protesting procurements exceeding $250,000 shall comply with the procedures contained herein, except that in lieu of appeal to the Deputy City Manager a protestor may request that the protest be heard and decided at an administrative hearing.

A written request for administrative hearing shall be accompanied by a certified or cashier's check in the amount of $1,500, (except for protests of Federally Funded projects); The request for hearing shall include the specific grounds of the appeal. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 12 The City of Modesto shall select and engage an impartial and qualified person to act as hearing officer in the pending protest. The protestor shall have the right to twice reject the selected hearing officer, provided that the City is notified of such rejection within three days of notice to protestor of the name of the hearing officer.

The protest shall be heard not later than twenty days after receipt of protestor's request for hearing and the selection of a hearing officer. Protests not made in a timely manner shall be deemed withdrawn, unless the City and the protestor mutually agree otherwise in writing. The protestor’s failure to accept a hearing officer after the third attempt by City staff to identify an impartial hearing officer shall be deemed a withdrawal of the protest.

The costs of the hearing officer and expenses of the protest shall be borne by the protestor. The sums deposited with the request for hearing shall be credited to the costs of the hearing officer and other hearing expenses.
e. Mandatory Alternative Process for Protests of Procurements Obtained with Federal Funds: If the protested procurement involves federal funds, the Deputy City Manager, City Council, or hearing officer shall give notice, accompanying their respective decisions, to the protestor that he or she has the right to appeal to the appropriate federal agency, for which an agency name, contact (where available) and address shall be provided by City staff. Such an appeal shall be filed with the appropriate agency within seven business days of the dispatch or rejection notices to the protestor. Federal agencies may entertain protests alleging that the City has failed to adopt written protest procedures or has failed to follow such procedures. The City Council is the highest authority of the City of Modesto, and its decisions are final. A disappointed Bidder for a contract involving expenditures of Federal funds shall have the right to appeal against the City Council decision directly to the federal agency as described herein. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 13 PRICING SCHEDULE
All labor, materials, equipment, tools, fuel, licenses, bonds, insurance and other expenses necessary for Bidder to perform the required provision of Goods shall be included in Bid pricing. Bid must be submitted on the below Pricing Schedule provided. No alterations should be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Bidder Exceptions, Clarifications, Amendments Form provided with this IFB.

ESTIMATED ANNUAL QTY x UNIT PRICE= EXTENDED PRICE
**In case of discrepancy between a unit price and an extended price, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner.** Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 2026 Police Harley-Davidson Road
Glide [*]
8 Each
3 Tire Recycling Fee ( Non-Taxable) 16 Each
4 Doc Fees [*] 8 Each
5 Delivery Charges (if applicable) [*] 8 Each
[*] Denotes item is taxable
Sales Tax (@ 8.875%)
TOTAL
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 14 BID SUBMITTAL
Bidder’s submission should include all City of Modesto forms as provided. If any form is not applicable, Bidder should write or type “Not Applicable” on it but still include the form in your submission. Before submitting the forms, make sure to review the forms to avoid submitting duplicate forms.

ACKNOWLEDGEMENTS
IFB ACKNOWLEDGEMENT*
The Bidder submitting acknowledges receipt of the referenced IFB and/or Addenda and offers and agrees to provide the goods specified on behalf of the Bidder indicated in Bidder’s Bid Forms provided by the City, attached hereto and made a part hereof, this includes any forms for the pricing proposed on the Pricing Schedule.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
PREPARATION OF BIDS*
Bidder acknowledges that they have quoted price as specified in Bid. No alterations or changes of any kind shall be permitted to the Pricing Schedule as provided. Responses that do not comply shall be subject to rejection in total.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
TAXES AND FREIGHT CHARGES*
Bidder acknowledges that:

A. Unless otherwise required and specified in the IFB, the prices quoted herein do not include Sales, Use or other taxes.

B. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the Bid.

C. Amount paid for transportation of property to the City is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping paper shows the consignee as one (1) of the City; as such papers may be accepted by the carrier as proof of the exempt character of the shipment. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 15 D. Articles sold to the City are exempt from certain Federal excise taxes. The City will furnish an exemption certificate.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
AWARD*
Bidder Acknowledges that:

A. Unless otherwise specified by the Bidder or the IFB gives notice of an all-or-none award, the City may accept any item or group of items of any Bid.

B. Bids are subject to acceptance by the City at any time within 60 days of opening, unless otherwise specified in the IFB. A Bidder shall not change its bid if accepted within such time.

C. A valid, Purchase Order based on the sample Purchase Order Terms and Conditions attached to the IFB and the submitted bid shall be mailed, or otherwise furnished, to the successful Bidder within the time for acceptance specified, and such contract shall be a binding agreement without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
PATENT INDEMNITY*
Bidder Acknowledges:

Bidders who do business with the City shall hold the City, it's officers, agents and employees, harmless from liability of any nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or un-patented invention, article or appliance furnished or used in connection with the agreement or purchase order.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
SAMPLES*
Bidder Acknowledges:
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 16 Samples of items, when required, shall be furnished free of expense to the City and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder's expense.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
RIGHTS AND REMEDIES OF CITY FOR DEFAULT*
Bidder Acknowledges:

A. In the event any item furnished by the Bidder in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the Bidder with its Bid, the City may reject the same, and it shall thereupon become the duty of the Bidder to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should the Bidder fail, neglect or refuse to do so, the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. City may deduct from any moneys due or that may there after come due to Bidder, or send an invoice to the Bidder which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the City. In the event that the Bidder fails to make prompt delivery as specified for any item, the same conditions as to the rights of the City to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government.

B. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder.

C. The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
PAYMENT TERMS AND METHODS*
Bidder is able to choose from either of the following payment methods and associated timings:

Option A (Preferred): City of Modesto ePay Payment:

This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30 day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 17 will process the payment though your POS/Card terminal. The payment remittance will be sent from [email protected] via email and will contain the following information:
• 16-digit credit card number
• Expiration date
• Security code
• Total dollar amount of invoices to be paid
• Invoices reference numbers and corresponding amounts
ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Bidder’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this IFB.

Option B – Manual Check:

On net 45-day timing, the City will mail a hardcopy check to the bidder. The payment will be deemed to have been made when the check envelope is mailed via us postal service first class mail. The timing of the mailing will be at the end of the net 45-day period. Additional time should be estimated by the bidder for the check to be in transit, and to await deposit and clearance by bidder staff. ☐ Option A - ePay (Preferred)
☐ Option B - Manual Check
*Response required
DID YOU CHOOSE THE PAYMENT TERM - OPTION A - EPAY?*
☐ Yes
☐ No
*Response required
When equals "Yes"
PLEASE ENTER THE PREFERRED EMAIL ADDRESS TO SET UP EPAY.* *Response required
CALIFORNIA GOVERNMENT CODE SECTION 4552*
Bidder Acknowledges:

In submitting a bid to the City, the bidder offers and agrees that if the bid is accepted, it will assign to the City all rights, title, and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of part 2 of Division 7 of the business and professions code), arising from purchases of goods, materials, or services by #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 18 the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time of the purchasing body tender's final payment to the bidder.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
NO GUARANTEE OR WARRANTY*
Bidder Acknowledges that:

The City makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded under an agreement or purchase order resulting from this bid.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required
MINOR IRREGULARITIES*
Bidder Acknowledges that:

The City reserves the right, in its sole discretion, to waive any informalities or minor irregularities in a bid.

By checking the "please confirm" box below, you acknowledge the above statement. ☐ Please confirm
*Response required

BIDDER COMPANY INFORMATION
BIDDER COMPANY FULL LEGAL NAME*
Please provide the full legal name of the Bidder Company on this bid submittal. It may already be provided elsewhere, but please provide here to confirm.
*Response required
BIDDER COMPANY MARKETPLACE (OR DBA) NAME*
Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.

NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 19 *Response required
TYPE OF LEGAL ENTITY*
Is the Bidder Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship? If the Bidder Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question. ☐ Yes
☐ No
*Response required
When equals "Yes"
TYPE OF LEGAL ENTITY - SELECT*
Please select which of the following legal entity options under which the Bidder Company operates. ☐ Corporation
☐ Limited Liability Company
☐ Partnership
☐ Sole Proprietorship
*Response required
When equals "Yes"
LEGAL ENTITY STATE OF REGISTRATION*
In which State is the Bidder Company registered?
*Response required
When equals "No"
TYPE OF LEGAL ENTITY - OTHER*
You have indicated that the Bidder Company does not operate as a Corporation, a Limited Liability Company, a Partnership, or as a Sole Proprietorship. Please explain and be sure to note which State the Bidder Company is registered/established.
*Response required
BIDDER COMPANY HEADQUARTERS ADDRESS*
Please provide the full street address for the headquarters of the Bidder Company. Be sure to include the following:
• Full Street Address
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 20 • City
• State
• Country
• Postal Code
*Response required
BIDDER COMPANY WEBSITE ADDRESS*
Please provide the full company website address for the Bidder Company. *Response required
CONTACT PERSON DETAILS*
Please provide the following information for the Contact person for this bid:
• Name
• Title
• Phone (Office)
• Phone (Mobile)
• Mailing Address (Street Address, City, State, Postal Code) • Fax Number
• Email
*Response required
FEDERAL TAXPAYER IDENTIFICATION NUMBER (TIN)*
Please provide the Bidder Company's Federal Taxpayer Identification Number here. *Response required

DUNS & BRADSTREET (DUNS) NUMBER
Please provide the Bidder Company's Duns & Bradstreet (DUNS) Number here.

BIDDER OFFICER NAMES AND TITLES*
Please provide the Names and Titles of the Top Three Bidder Officers in the following manner:
• Full Name, Full Title
• Full Name, Full Title
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 21 • Full Name, Full Title
*Response required
YEARS IN BUSINESS*
For how long has the Bidder Company been in business? Please indicate in number of years. *Response required
CLOSEST BIDDER OFFICE*
Please provide the address for the Bidder Office closest to the City of Modesto. Please be sure to provide:
• Full Street Address
• City
• State
• Country
• Postal Code
*Response required
CITY OF MODESTO BUSINESS LICENSE*
Does the Bidder Company currently possess a valid City of Modesto Business License? NOTE: An answer of "No", does not exclude the bid from potential award as it is not required until the contract begins.
☐ Yes
☐ No
*Response required
When equals "Yes"
CITY OF MODESTO BUSINESS LICENSE NUMBER*
You have indicated that the Bidder Company already possesses a City of Modesto Business License, please provide the business license number here.
*Response required

CITY FORMS
BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS*
Does the Bidder have any exceptions, clarifications, or amendments to this IFB, sample agreement, or its associated specifications?
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 22 ☐ Yes
☐ No
*Response required
When equals "Yes"
BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS*
Please download the below documents, complete, and upload. • Bidder_Exceptions,_Clarific...
*Response required
BIDDER CUSTOMER REFERENCES*
Please download the below documents, complete, and upload. • Bidder_Customer_References.pdf
*Response required
FINANCIAL INTEREST DISCLOSURE*
Please download the below documents, complete, and upload. • Financial_Interest_Disclosu...
*Response required
LOCAL VENDOR?*
Is the Bidder a local vendor as defined by the following requirement? To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.
☐ Yes
☐ No
*Response required
When equals "Yes"
SUPPORT OF LOCAL VENDORS*
Please download the below documents, complete, and upload. • Support_of_Local_Vendors.pdf
*Response required
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 23 BIDDER COMPANY HISTORY STATEMENT*
Please download the below documents, complete, and upload. • Bidder_Company_History_Stat...
*Response required
BIDDER WARRANTY STATEMENT*
Please download the below documents, complete, and upload. • Bidder_Warranty_Statements.pdf
*Response required
CALIFORNIA LEVINE ACT DISCLOSURE*
Please download the below documents, complete, and upload. • Modesto_Levine_Act_Statemen...
*Response required

ADDITIONAL BID INFORMATION

ADDITIONAL INFORMATION (IF NEEDED)
For any additional information requested or required by any of your previously provided answers or as stated within this IFB please upload the additional documentation here.

SUBMITTAL CONFIRMATION*
Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company Name committing them to the information contained within said submittal.

By checking the "please confirm" box below, you certify the above statement. ☐ Please confirm
*Response required
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 24 TECHNICAL SPECIFICATIONS AND REQUIREMENTS

SCOPE OF WORK
The city is seeking to procure eight (8) 2026 Police Harley-Davidson Road Glide motorcycles equipped with the Police Package to support law enforcement operations. These vehicles are essential for enhancing traffic enforcement, motorcade escort duties, public safety response, and community policing initiatives. The HarleyDavidson Road Glide is a proven platform known for its durability, performance, and integration with law enforcement technology. This procurement ensures continued operational readiness, standardization across the motor unit, and compatibility with current fleet assets. The City of Modesto Police Department requires the purchase of Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles per specification in Attachment A

PRODUCT SUBSTITUTIONS
No substitutions are allowed where indicated. If quoting any brand other than those listed, identify the brand and part number in the space provided. If pounds, length, ounces, package or box quantities, etc. are different than what is listed or implied by manufacturer’s part number, your differences must be noted. Substitutions must be equal to or exceed the quality of the item described. Any reference to brand name is intended to be descriptive and not restrictive. City of Modesto personnel will determine the acceptability of a substitute.

Bidder shall supply only the brand name bid, however, should the Bidder experience difficulty or delays in obtaining supplies of the brand bid, Bidder may substitute an approved equal after receiving permission from the City of Modesto Purchasing Manager or designee. The cost of substitution shall not be greater than bid price.

DELIVERY
Location: TBD - Insert Here (or as specified on Purchase Order) TBD - Insert Here
Modesto, CA 95354
Days of Week: Monday through Friday (excluding holidays) Delivery Hours: 8:00 A.M. to 3:00 P.M. or as specified by Division Each delivery shall be signed for by an approved onsite City Representative. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 25 DELIVERY REPORT
The successful Bidder(s) shall provide Goods delivery reports upon City request. Reports shall include all Goods delivered during the time period requested. At a minimum the report shall include City Stock number, Manufacturer Stock number, Manufacturer nomenclature, quantity, unit price, extended price, and total price. Reports shall be delivered to the following address or alternatively as requested by the Purchasing Division via email to the City of Modesto:

City of Modesto
Purchasing Division
P.O. Box 642
Modesto, CA 95353

CONTRACTUAL CHANGES
Changes of a contractual or business nature shall be affected only by written change to the contract by the City of Modesto, Purchasing Division.

CHARACTER OF WORKERS
If any person employed by the Bidder fails or refuses to carry out the direction of the City Representative or appears to be incompetent or acts in a disorderly or improper manner, that person shall be discharged immediately from the site on the request of the City Representative or Purchasing Manager, and such person shall not again work on any City site.

DELAY BY THE CITY
Any act or omission of any kind by the City of Modesto, its officers, agents or employees, which causes the Bidder to delay in the provision of Goods and related services shall be grounds for extension of time on the part of the Bidder to complete the work but shall give the Contractor no damages for such delay. #10..
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 26 SAMPLE PURCHASE ORDER - TERMS AND CONDITIONS

PURCHASE ORDER-TERMS & CONDITIONS

1. PAYMENTS: Payments shall be made upon submission of itemized invoices in duplicate at the prices stipulated herein for supplies delivered and accepted, or services rendered and accepted, less deductions, if any, as herein provided. Payment for partial deliveries may be made whenever amounts due so warrant or when requested by the Vendor and approved by the Purchasing Manager.

2. INSPECTIONS: All materials and workmanship are subject to inspection and test by the City for Compliance with specifications as included herein, within a reasonable time after delivery. In the event articles or services are detective or not in conformity with this order, the City shall have the rights to either reject the items or require correction. Defective articles or services shall be removed from City premises and/or corrected by and at the expense of the Vendor. Failure to inspect and accept or reject shall not relieve the Vendor from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

3. RESPONSIBILITY: Unless otherwise specified, the Vendor shall be responsibly for all items covered by this Purchase Order until delivered at the designated delivery point and the Vendor shall bear all risks as to items rejected or requiring correction after notice of such rejections or correction is given.

4. SHIPMENT: All items F.O.B. Destination unless otherwise specified. When authorized, freight to be prepaid. Do not ship collect. Original receipted freight bill must accompany invoice. Shipment must be made within the time stated on Purchase Order, failing which City reserves the right to purchase elsewhere and charge Vendor with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control, and without the fault or negligence of the Vendor.

5. CHANGES: This Purchase Order may at any time, by written order, be changed in regard to the materials or service to be furnished, quantities ordered, unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. In the event such change causes an Increase or Decrease in the cost of performance hereunder, and equitable adjustment will be made for the cost thereof, subject to the approval of the Purchasing Manager, and written notice given, therefore.

6. WARRANTY: Notwithstanding any other provisions of the order, Vendor warrants that the materials, supplies or other services furnished shall be of the most suitable grade and exactly as specified in this order.

Such warranty shall include the following: performance, workmanship, labor, materials, seller's design or engineering contributions. If a defect is discovered in any item of materials, supplies or services covered in this order, Vendor shall correct at its expense, including transportation/freight, such defects as are reported within one year of final acceptance. Upon expiration of the applicable warranty period. All such liability shall terminate except for fraud, or such gross mistakes as amount to fraud, latent defects or specific failure to comply with the terms of this order.
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 27 7. DISCOUNT: In connection with any discount offered, time will be computed from date of delivery to carrier when delivery and acceptance is at point of origin, or from date of delivery and acceptance if at destination or from date correct Invoice is received by City if invoice date is later than date of delivery.

8. INSURANCE: All orders where work, maintenance, or service is performed on City property require appropriate insurance and indemnification. Services will be suspended without proper insurance certificates being on file with the City. Contact the City Purchasing Office to verify the type and amount of insurance required.

9. EXEMPTIONS: The City is exempt from payment of Federal Excise Tax. All invoices shall be exclusive of such excise tax. If purchase is not subject to Sales Tax, the statement for resale will appear in the body of the Purchase Order.

10. INFRINGEMENT: Vendor agrees to protect, indemnify and save harmless the City as buyer, its agents, officers, employees, and volunteers from any claim, loss or damage from infringement of trademarks patents, copyrights and unfair competition action with respect to this Purchase Order.

11. INDEMNITY: The Vendor shall hold the City, its agents, officers, employees, and volunteers harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgements or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of Vendor, or its agents, officers, employees, or volunteers relating to or during the performance of its obligations under this Purchase Order, except for claims arising from the willful or active negligence of the City. Vendor's obligation to defend, indemnify, and hold the City, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Purchase order for Vendor to procure and maintain a policy of insurance. In the indemnity clause contained herein Vendor agrees to defend, indemnify and hold City harmless from the negligence of its employees, among other risks. With reference to the foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and defense of third-party suits, arising out of or relating to the operation of City owned vehicles by Vendor's employees is apportioned to Vendor in accordance with the provisions contained in Indemnity.

12. GOVERNING LAW: This Purchase Order shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, U.S.A., without giving effect to its conflicts of laws, provisions or principles.

13. LIABILITY: The City shall not be responsibly for any damage that may accrue by reason of the death or injury of the person of the Vendor's officers, agents, employees, invitees, or licensees, or be set up at any time because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed to, approximately or remotely, by reason of or in the course of performance of the Purchase Order. The Vendor shall save, keep, and bear harmless the City, all officers and employees thereof, from all damages, costs, or expenses because of personal injury or property damage based on the performance of this Purchase Order or asserted against it.
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INVITATION FOR BIDS # IFB-00046
EIGHT (8) 2026 POLICE HARLEY-DAVIDSON ROAD GLIDE MOTORCYCLES 28 14. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order, and not disposed of by mutual consent, shall be decided by the Purchasing Manager.

15. OFFER AND ACCEPTANCE: Vendor represents its acceptance to provide products and/or services as follows: City's offer to purchase products and/or services is expressly conditioned upon Vendor's assent to the terms and conditions set forth in City's purchase order documents, specifications, supporting data, and these articles. Vendor agrees that Vendor's Order Acknowledgment terms and conditions received prior to, during, or after order placement by City are hereby rejected. City purchase orders approved by the City's Purchasing Manager or his/her designated agent and issued to Vendor constitute written notification to Vendor of City's rejection of any and all of Vendor Order Acknowledgments, counter offers and changes to the City's terms and conditions.

16. CANCELLATION: The City reserves the right to cancel the order with the vendor upon failure to meet contractual expectations and/or obligations, as recommended by the Purchasing Manager or his/her designee.

Either party may terminate the contract in its unilateral discretion for any or no reason by providing at least a sixty (60) days written notice of its desire to terminate.

17. ASSIGNMENT: Neither this purchase order nor any portion thereof shall be subcontracted or assigned without the written consent of the City in each and every instance.

18. MISCELLANEOUS: Time is of the essence in each and every provision of this purchase order. #10..
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City of Modesto, CA
Finance
DeAnna Christensen, Director of Finance
PO BOX 642, Modesto, CA 95353
[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles RESPONSE DEADLINE: November 25, 2025 at 11:00 am
Report Generated: Monday, December 8, 2025
RAY MITCHELL INC. Response

CONTACT INFORMATION
Company:

RAY MITCHELL INC.

Email:
[email protected]
Contact:

STEPHANIE MOORE
Address:
500 North Carpenter Rd
MODESTO, CA 95351
Phone:
(209) 522-1061
Website:

WWW.MITCHELLSMODESTOHD.COM
Submission Date:

Nov 12, 2025 3:20 PM (Pacific Time)
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

Page 2 ends

ADDENDA CONFIRMATION
No addenda issued

QUESTIONNAIRE

1. Acknowledgements
IFB ACKNOWLEDGEMENT*
Pass
The Bidder submitting acknowledges receipt of the referenced IFB and/or Addenda and offers and agrees to provide the goods specified on behalf of the Bidder indicated in Bidder’s Bid Forms provided by the City, attached hereto and made a part hereof, this includes any forms for the pricing proposed on the Pricing Schedule.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
PREPARATION OF BIDS*
Pass
Bidder acknowledges that they have quoted price as specified in Bid. No alterations or changes of any kind shall be permitted to the Pricing Schedule as provided. Responses that do not comply shall be subject to rejection in total.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
TAXES AND FREIGHT CHARGES*
Pass
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

Page 3 ends

Bidder acknowledges that:

A. Unless otherwise required and specified in the IFB, the prices quoted herein do not include Sales, Use or other taxes.

D. Articles sold to the City are exempt from certain Federal excise taxes. The City will furnish an exemption certificate.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
AWARD*
Pass
Bidder Acknowledges that:

A. Unless otherwise specified by the Bidder or the IFB gives notice of an all-or-none award, the City may accept any item or group of items of any Bid.

B. Bids are subject to acceptance by the City at any time within 60 days of opening, unless otherwise specified in the IFB. A Bidder shall not change its bid if accepted within such time.

By checking the "please confirm" box below, you acknowledge the above statement. #10..
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

Page 4 ends

Confirmed
PATENT INDEMNITY*
Pass
Bidder Acknowledges:

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
SAMPLES*
Pass
Bidder Acknowledges:

Samples of items, when required, shall be furnished free of expense to the City and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder's expense.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
RIGHTS AND REMEDIES OF CITY FOR DEFAULT*
Pass
Bidder Acknowledges:

A. In the event any item furnished by the Bidder in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the Bidder with its Bid, the City may reject the same, and it shall #10..
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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thereupon become the duty of the Bidder to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should the Bidder fail, neglect or refuse to do so, the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items. City may deduct from any moneys due or that may there after come due to Bidder, or send an invoice to the Bidder which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the City. In the event that the Bidder fails to make prompt delivery as specified for any item, the same conditions as to the rights of the City to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government.

B. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Bidder.

C. The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
PAYMENT TERMS AND METHODS*
Pass
Bidder is able to choose from either of the following payment methods and associated timings:

Option A (Preferred): City of Modesto ePay Payment:

This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30 day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from [email protected] via email and will contain the following information:
• 16-digit credit card number
• Expiration date
• Security code
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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• Total dollar amount of invoices to be paid
• Invoices reference numbers and corresponding amounts
ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Bidder’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this IFB.

Option B – Manual Check:

Additional time should be estimated by the bidder for the check to be in transit, and to await deposit and clearance by bidder staff.

Option B - Manual Check
DID YOU CHOOSE THE PAYMENT TERM - OPTION A - EPAY?*
Pass
No
CALIFORNIA GOVERNMENT CODE SECTION 4552*
Pass
Bidder Acknowledges:

In submitting a bid to the City, the bidder offers and agrees that if the bid is accepted, it will assign to the City all rights, title, and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of part 2 of Division 7 of the business and professions code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time of the purchasing body tender's final payment to the bidder.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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NO GUARANTEE OR WARRANTY*
Pass
Bidder Acknowledges that:

The City makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded under an agreement or purchase order resulting from this bid.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed
MINOR IRREGULARITIES*
Pass
Bidder Acknowledges that:

The City reserves the right, in its sole discretion, to waive any informalities or minor irregularities in a bid.

By checking the "please confirm" box below, you acknowledge the above statement.

Confirmed

2. Bidder Company Information
BIDDER COMPANY FULL LEGAL NAME*
Pass
Please provide the full legal name of the Bidder Company on this bid submittal. It may already be provided elsewhere, but please provide here to confirm.

RAY MITCHELL INC.

BIDDER COMPANY MARKETPLACE (OR DBA) NAME*
Pass
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.

NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.

MITCHELL'S MODESTO HARLEY-DAVIDSON
TYPE OF LEGAL ENTITY*
Pass
Is the Bidder Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship? If the Bidder Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question.

Yes
TYPE OF LEGAL ENTITY - SELECT*
Pass
Please select which of the following legal entity options under which the Bidder Company operates.

Corporation
LEGAL ENTITY STATE OF REGISTRATION*
Pass
In which State is the Bidder Company registered?

CALIFORNIA
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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BIDDER COMPANY HEADQUARTERS ADDRESS*
Pass
Please provide the full street address for the headquarters of the Bidder Company. Be sure to include the following:
• Full Street Address
• City
• State
• Country
• Postal Code
500 N. CARPENTER RD. MODESTO, CA USA 95351
BIDDER COMPANY WEBSITE ADDRESS*
Pass
Please provide the full company website address for the Bidder Company.

WWW.MITCHELLSMODESTOHD.COM
CONTACT PERSON DETAILS*
Pass
Please provide the following information for the Contact person for this bid:
• Name
• Title
• Phone (Office)
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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• Phone (Mobile)
• Mailing Address (Street Address, City, State, Postal Code) • Fax Number
• Email

MIKE PALMBERG

SALES MANAGER
209-522-1061
500 N CARPENTER RD MODESTO, CA 95351
[email protected]
FEDERAL TAXPAYER IDENTIFICATION NUMBER (TIN)*
Pass
Please provide the Bidder Company's Federal Taxpayer Identification Number here. 770258854

DUNS & BRADSTREET (DUNS) NUMBER
Please provide the Bidder Company's Duns & Bradstreet (DUNS) Number here.

No response submitted
BIDDER OFFICER NAMES AND TITLES*
Pass
Please provide the Names and Titles of the Top Three Bidder Officers in the following manner:
• Full Name, Full Title
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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• Full Name, Full Title
• Full Name, Full Title

JOHN BILYEU, GENERAL MANAGER

MIKE PALMBERG, SALES MANAGER
YEARS IN BUSINESS*
Pass
For how long has the Bidder Company been in business? Please indicate in number of years. 28 CLOSEST BIDDER OFFICE*
Pass
Please provide the address for the Bidder Office closest to the City of Modesto. Please be sure to provide:
• Full Street Address
• City
• State
• Country
• Postal Code
500 N CARPENTER RD MODESTO, CA USA 95351
CITY OF MODESTO BUSINESS LICENSE*
Pass
Does the Bidder Company currently possess a valid City of Modesto Business License? #10..
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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NOTE: An answer of "No", does not exclude the bid from potential award as it is not required until the contract begins.

Yes
CITY OF MODESTO BUSINESS LICENSE NUMBER*
Pass
You have indicated that the Bidder Company already possesses a City of Modesto Business License, please provide the business license number here.
1260385

3. City Forms
BIDDER EXCEPTIONS, CLARIFICATIONS, AMENDMENTS*
Pass
Does the Bidder have any exceptions, clarifications, or amendments to this IFB, sample agreement, or its associated specifications? No
BIDDER CUSTOMER REFERENCES*
Pass
Please download the below documents, complete, and upload. • Bidder_Customer_References.pdf
Bidder_Customer_References_(2).pdf
FINANCIAL INTEREST DISCLOSURE*
Pass
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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Please download the below documents, complete, and upload. • Financial_Interest_Disclosu...

Financial_Interest_Disclosure__IFB_(1).pdf
LOCAL VENDOR?*
Pass
Is the Bidder a local vendor as defined by the following requirement? To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

Yes
SUPPORT OF LOCAL VENDORS*
Pass
Please download the below documents, complete, and upload. • Support_of_Local_Vendors.pdf
Support_of_Local_Vendors.pdf
BIDDER COMPANY HISTORY STATEMENT*
Pass
Please download the below documents, complete, and upload. • Bidder_Company_History_Stat...

Bidder_Company_History_Statement_(2).pdf
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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BIDDER WARRANTY STATEMENT*
Pass
Please download the below documents, complete, and upload. • Bidder_Warranty_Statements.pdf
Bidder_Warranty_Statements_(3).pdf
CALIFORNIA LEVINE ACT DISCLOSURE*
Pass
Please download the below documents, complete, and upload. • Modesto_Levine_Act_Statemen...

Modesto_Levine_Act_Statement_Form.pdf

4. Additional Bid Information

No response submitted
SUBMITTAL CONFIRMATION*
Pass
Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company Name committing them to the information contained within said submittal.

By checking the "please confirm" box below, you certify the above statement. #10..
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[RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles [RAY MITCHELL INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles

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Confirmed

PRICE TABLES
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 2026 Police Harley-Davidson Road Glide [*] 8 Each $29,046.40 $232,371.20 3 Tire Recycling Fee ( Non-Taxable) 16 Each $7.00 $112.00 4 Doc Fees [*] 8 Each $85.00 $680.00
5 Delivery Charges (if applicable) [*] 8 Each $895.00 $7,160.00 [*] Denotes item is taxable
Sales Tax (@ 8.875%) $21,318.744
TOTAL $261,641.944
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BIDDER CUSTOMER REFERENCES
Bidder must provide a list of five current or former customers able to discuss prior experience with similar type of services requested by the City in the above-referenced IFB. Bidder’s references shall have similar volume and requirements to the City of Modesto’s as described in the above-referenced IFB. Bidders failing to provide references may be deemed as non-responsive.

The City may contact some or all of the references provided in order to determine the Bidder’s performance record on services similar to that described in the above-referenced IFB. The City reserves the right to contact references other than those provided in Bidder’s submission and to use the information gained from them in the award process.

Company Name:

Address:

City, State, Zip Code:

Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental Agency:

Date Range of Service:

Annual Contract Value $
Company Name:

Address:

City, State, Zip Code:

Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental Agency:

Date Range of
Services:

Annual Contract Value $
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Company Name:

Address:

City, State, Zip Code
Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental Agency:

Date Range of
Services:

Annual Contract Value$
Company Name:

Address:

City, State, Zip Code
Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental Agency:

Date Range of
Services:

Annual Contract Value$
Company Name:

Address:

City, State, Zip Code
Contact Person:

Email Address:

Telephone Number:

Type of Business or
Governmental Agency:

Date Range of
Services:

Annual Contract Value$
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FINANCIAL INTEREST DISCLOSURE
Any contract award to result from this IFB process and Bidder’s submission of a Bid therewith will require approval by a majority vote of the City of Modesto’s City Council. In order to have full transparency in any City of Modesto commercial actions, the City Council may not approve an agreement between the City and the Bidder until all person with a direct or indirect financial interest of greater than $2,000 in the Bidder are identified by name.

Bidder must therefore complete this Financial Interest Disclosure Form, listing by name all parties that have a material financial interest in the agreement, contract or development right.

PLEASE NOTE, any Council action that requires a Financial Interest Disclosure cannot be considered by the City Council until the required reporting is made. That means that City Council agenda items without the disclosure will be removed from the Council agenda.

Financial Interest Disclosure to City of Modesto
The Bidder shall identify any person with a financial interest in the Bidder by name, below.

For the purposes of this disclosure, a “Financial Interest” shall have the meaning contained in Modesto Municipal Code section 2-10.02.

Persons having an aggregate economic interest in the Bidder less than two thousand dollars ($2,000.00) at all times prior to final Council action of the proposed contract are not required to be listed on the Financial Interest Disclosure.

Notwithstanding the foregoing, a Financial Interest Disclosure is not required for a Bidder meeting the financial criteria for listing on the New York or the Pacific Stock exchanges unless it is reasonably foreseeable that a City Council decision will increase or decrease that entity's gross revenues or expenses by one million dollars ($1,000,000) or more and the requirements of Modesto Municipal Code Section 2-10.03(h) are satisfied.

It is the legal obligation of all applicants for approval of an agreement or of an application for development rights to verify in writing, under penalty of perjury, that the identity of each person having a material financial interest in the Bidder is true, correct and complete. By signing below, the applicant understands that this information is provided under penalty of perjury, and that intentionally supplying misinformation or deception may result in either invalidation of the agreement or application, or criminal prosecution for misdemeanor violation of the Modesto Municipal Code, or both. Negligent provision of misinformation shall be grounds for invalidation. In accordance with the Modesto Municipal Code, each applicant has a continuing obligation to maintain the truth, accuracy and completeness of the financial interest disclosure information provided below until after final consideration by the City Council of any matter arising out of or relating to the agreement or application. #10..
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Print Names of Persons Having a Financial Interest in Bidder Receiving this Agreement:

First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
First Name, Last Name
By signing this document, I agree to the information contained within.

Bidder Company Name:

Name of Bidder Signatory:

Signature of Bidder Representative:
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SUPPORT OF LOCAL VENDORS
Notice Pursuant to Modesto Municipal Code section 8.3-206 - Should the Bidder which submits the lowest responsive Bid (and would otherwise normally qualify to receive the Bid pursuant to Sections 8-3.203 and 8-

3.204 of the Modesto Municipal Code) not be a local business as defined herein, the lowest Bid or quote submitted by a local business that is within five percent (5%) of the lowest Bid or quote, whether or not that Bidder is the second lowest Bidder, may be deemed to be the lowest Bidder if the local Bidder agrees to reduce its Bid to match the Bid of the lowest Bidder in writing within five business days after notification by City Purchasing staff, provided that said local Bidder is deemed to be a responsible Bidder as determined by the Purchasing Manager.

Notwithstanding the foregoing, award to the local Bidder must still be approved by the City Council as would have the typical award.

To qualify as a local Bidder, the Bidder must have a physical business location within the City of Modesto and a current City of Modesto business license.

This document is only required should the Bidder request to be considered for the Support of Local Vendor preference, and meets the criteria noted above.

Check here:
☐ I declare I am a local business per the above criteria Bidder Company Name:

City of Modesto Address
(Street, City, State, Postal Code:

City of Modesto Business License Number:

Under penalty of perjury, the undersigned declares that the foregoing information is true and correct:

Print/Type Name:

Title:

Signature:

Date:
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BIDDER COMPANY HISTORY STATEMENT
Bidder shall have been in business for a minimum of three continuous years (immediately prior to the time of the City’s solicitation) providing the services described in this Invitation for Bids (IFB).

The Bidder’s company history overview statement shall be approximately one to three pages in length and inserted below:

Bidder Company Legal Name: Insert Bidder Logo Here (if existent):

Insert Bidder Company History Overview Statement Beginning Here:
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BIDDER WARRANTY STATEMENTS
As a material part of its Bid, Bidder shall insert below a written statement detailing any materials and workmanship warranties, terms and conditions in conformance with the specifications and requirements set forth in this IFB.

Notwithstanding any other provisions of this IFB, Bidder warrants that the materials, supplies, or other services furnished under any contract or purchase order resulting from its Bid shall be on the most suitable grade and meet or exceed the standards set forth in this IFB. Such warranty shall include the following; performance, workmanship, labor, materials, and Bidder design or engineering contributions. If a defect is discovered in any item of the materials, assemblies, components, supplies or services covered in this Bid, Bidder shall correct at its sole expense, all such defects as are reported within 30 days of City’s final acceptance. Upon expiration of the applicable warranty period, all such liability shall terminate except for fraud or such gross mistakes as amount to fraud, latent defects, or specific failure to comply with the terms or any resultant purchase order.

All materials, parts, labor, assemblies and components shall by subject to the warranty conditions and terms unless specifically exempted in writing by the City of Modesto.

Bidder Company Legal Name: Insert Bidder Logo Here (if existent):

Insert Bidder Warranty Statement Beginning Here:
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California Levine Act Disclosure
California Government Code Section 84308, also known as the "Levine Act", prohibits City “officers” from participating in any action related to a license, permit, or other entitlement for use (a “proceeding”) if such member accepts, solicits, or directs political contributions from a party to the proceeding or their agent totaling more than $500 while the proceeding is pending before the agency, and for twelve (12) months following the date a decision concerning the proceeding has been made. The Levine Act also requires disclosure of such contribution by a party to the proceeding.

Section 84308(a)(4) of the Levine Act defines an "officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:

An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency of officers who may do so, and:
(1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position; (2) Serve as a member of a board or commission;
(3) Serve as the chief executive of a state agency, or county, city or district of any kind; or (4)Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.

A list of Modesto City Council Board Members can be found online at: Modesto City Council https://modestogov.com/706/Council-Members (modestogov.com). The party making this certification is responsible for determining whether a recipient of a political contribution is a City officer prior to answering the following questions:

1. Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City officer, in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any Council action related to this contract?
___ YES If yes, please identify the Council Member(s):
___ NO

2. Do you, or your company, or any agent on behalf of you or your company, anticipate or plan to make any political contribution of more than $500 to any City officer in the twelve (12) months following any Council action related to this contract?
___ YES If yes, please identify the Council Member(s):
___ NO
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Answering YES to either of the questions above does not preclude the City of Modesto from awarding a contract to your firm or taking any subsequent action related to the contract. It may, however, preclude the identified City officer from participating in any actions related to such contract.

HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
_________________ _____________________________
Date Signature of authorized individual

_____________________________
Company/Applicant Name
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City of Modesto, CA
Finance
DeAnna Christensen, Director of Finance
PO BOX 642, Modesto, CA 95353

EVALUATION TABULATION
IFB No. IFB-00046
Eight (8) 2026 Police Harley-Davidson Road Glide Motorcycles RESPONSE DEADLINE: November 25, 2025 at 11:00 am
Report Generated: Tuesday, November 25, 2025

SELECTED VENDOR TOTALS
Vendor Total
RAY MITCHELL INC. $261,641.944
TABLE 1
RAY MITCHELL INC.

Selected Line Item Description Quantity Unit of
Measure
Unit Cost Total
X 1 2026 Police Harley-Davidson Road Glide [*] 8 Each $29,046.40 $232,371.20 X 3 Tire Recycling Fee ( Non-Taxable) 16 Each $7.00 $112.00 X 4 Doc Fees [*] 8 Each $85.00 $680.00
X 5 Delivery Charges (if applicable) [*] 8 Each $895.00 $7,160.00 Sales Tax (@ 8.875%) $21,318.744
Total $261,641.944
[*] Denotes item is taxable
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

January 27, 2026
Date: December 29, 2025
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Patrick Crowley, Interim Director of Public Works SUBJECT: Agreement with Vector Airport Systems, LLC
CONTACT: Marisol Navarro, Airport Manager, [email protected], 209-577-5319 DESCRIPTION:

Consider approving an Agreement for Vector Airport System’s PlanePass with Virtower to provide billing and collection services for the Airport’s established landing fees for an amount not to exceed $100,000 over five (5) years. (Funding Source: Airport Fund).

STRATEGIC PLAN ELEMENT:

The recommended action supports the City’s (2025-2026) Strategic Plan Initiatives: Focus on Governance and Service Delivery under Goal H: Achieve long-term financial sustainability; Strategy No. 1: Develop a strategy for long-term financial stability.

BACKGROUND:

On April 15, 1963, the City Council approved Resolution No. 63-185, establishing charges and fees for activities and services at the Modesto City-County Airport (KMOD). This is in conformance with Section 7-3.401 of the Modesto Municipal Code which authorizes the Council, by resolution, to establish charges and fees for activities and services at the Modesto CityCounty Airport. Included in these charges are landing fees for nonscheduled transient aircraft carrying passengers and/or cargo for hire. Since the implementation of these landing fees, the Airport has not yet established a system to track them, resulting in a loss of revenue.

To streamline the landing fee assessment and collection process, KMOD intends to enter into an agreement with Vector Airport Systems, LLC who will provide PLANEPASS®, an automated aircraft fee billing and collection service.

DISCUSSION:

Many airports including KMOD face challenges with manual fee collection and limited visibility into airfield activity. Vector Airport System’s PlanePass with Virtower addresses these gaps by combining smart credentialing with automated operations tracking, helping airports boost efficiency, security, and revenue accuracy.
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City Council, January 27, 2026
Agreement with Vector Airport Systems, LLC.

Page 2 of 3 ends

Vector Airport Systems, LLC is a technological company that offers a proprietary information collection and landing fee billing system to 106 airports across the country including 15 California airports. Vector Airport Systems, LLC is a sole source vendor for this type of service.

The system monitors the airfield for landing aircraft using a transponder antenna and cross references Federal Aviation Administration (FAA) aircraft registration databases and their own proprietary billing information compiled over years of business for over 66,000 operators worldwide to find owner information. Vector automatically bills aircraft owners for the applicable landing fees and has a 99.6% collection rate on billed fees.

Additionally, Vector with Virtower will provide precise, verifiable data on aircraft operations, replacing estimates with real-time tracking and help address noise complaints by identifying specific flight paths, runway use and aircraft activity. This accurate activity record strengthens FAA grant applications by supporting forecasts, infrastructure justifications, and ongoing funding eligibility.

Vector’s fee for their overall service will be 22% of the amounts collected for landing fees with no installation fee for the implementation of their transponder antenna. This amount is minimal considering the stream of revenue that will be retrieved from uncollected fees. The fee is based on the applicable fee tier:

Annual
Billings
Annual
Billings Vector Fee
Tier 1 $0.00 $100,000.00 22%
Tier 2 $100,001.00 $200,000.00 20%
Tier 3 $200,001.00 $400,000.00 19%
Tier 4 $400,001.00 $500,000.00 18%
Aircraft based at KMOD will not be charged landing fees. Vector will not bill general aviation tenants or cargo aircrafts with agreements but will provide KMOD a report that can be used to audit cargo aircraft’s monthly self-reporting documentation.

Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to follow formal bid procedures. However, MMC 8-3.204(b) provides that a purchase may be exempted from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met solely by a single article or process. Here, many airports including KMOD face challenges with manual fee collection and limited visibility into airfield activity. Therefore, staff recommends the billing and collection services of this Agreement to Vector Airport System’s PlanePass with Virtower should be exempt from the formal bidding procedures in accordance with Modesto Municipal Code 8-3.204(b) since Vector is the Sole Provider of billing and collection services. #11..
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City Council, January 27, 2026
Agreement with Vector Airport Systems, LLC.

Page 3 of 3 ends

FISCAL IMPACT:

A forecast analysis was conducted to understand potential fiscal year landing fee revenue. The analysis excluded KMOD-based aircrafts, per the applicability of the Vector agreement. The analysis indicates an increase in revenue of $13,160 per year after Vector assesses their fees for service.

Funding Detail:

Vector will remit revenue from collected landing fees to the City on a monthly basis to the Airport Operating Fund via ACH after deducting their 22% service fee.

ANTICIPATED AGREEMENT EXPENDITURES
12 Month Total $16,871.00
PlanePass 22% Fee $3,712.00
TOTAL Revenue $13,159.00
COMMITTEE RECOMMENDATION:

This item presented to the Finance Committee on December 17, 2025, and the Committee recommended forwarding the item to Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Sole Source Agreement with Vector Airport Systems, LLC – PlanePass with Virtower, Herndon, VA for Professional Services for a three-year Agreement with two one-year extension options, for an estimated annual service fee of 22% from the collected landing fees, and an amount not to exceed $100,000 over five years; and authorizing the City Manager, or his designee, to execute the Agreement.

Approved by:

Patrick Crowley, Interim Director of Public Works
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Agreement with Vector Airport Systems, LLC

3. Sole Source Document

4. FY 25/26 Rates & Fees
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MODESTO CITY COUNCIL
RESOLUTION NO. 2026-XX

RESOLUTION APPROVING THE SOLE SOURCE AGREEMENT WITH VECTOR AIPORT SYSTEMS, LLC – PLANEPASS WITH VIRTOWER, HERNDON, VA FOR

PROFESSIONAL SERVICES FOR A THREE-YEAR AGREEMENT WITH TWO

ONE-YEAR EXTENSION OPTIONS, FOR AN ESTIMATED ANNUAL SERVICE FEE OF 22% FROM THE COLLECTED LANDING FEES, AND AN AMOUNT NOT TO EXCEED $100,000 OVER FIVE YEARS, AND AUTHORIZING THE CITY

MANAGER, OR HIS DESIGNEE, TO EXECUTE THE AGREEMENT
WHEREAS, on April 15, 1963, the City Council approved Resolution No. 63-185, pursuant to Section 7-3.401 of the Modesto Municipal Code, establishing charges and fees for activities and services at the Modesto City-County Airport (KMOD), including landing fees for nonscheduled transient aircraft carrying passengers and/or cargo for hire; and WHEREAS, the Airport has not established a system to track and collect such landing fees, resulting in lost revenue; and
WHEREAS, to improve the efficiency and effectiveness of landing fee assessment and collection, KMOD proposes to enter into an agreement with Vector Airport Systems, LLC, a sole source provider to provide PLANEPASS, automated aircraft fee billing and collection services; and
WHEREAS, Vector with Virtower will provide precise, verifiable data on aircraft operations, replacing estimates with real-time tracking and help address noise complaints by identifying specific flight paths, runway use and aircraft activity. This accurate activity record strengthens FAA grant applications by supporting forecasts, infrastructure justifications, and ongoing funding eligibility; and
WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed $100,000 for material, equipment, or contractual services to follow formal bid procedures. However, MMC 8-3.204(b) provides that a purchase may be #11..
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exempted from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met solely by a single article or process. Here, many airports including KMOD face challenges with manual fee collection and limited visibility into airfield activity.

Therefore, staff recommends the billing and collection services of this Agreement to Vector Airport System’s PlanePass with Virtower should be exempt from the formal bidding procedures in accordance with Modesto Municipal Code 8-3.204(b) since Vector is the Sole Provider of billing and collection services; and
WHEREAS, Vector’s fee for their overall service will be 22% of the amounts collected for landing fees with no installation fee for the implementation of their transponder antenna. Aircraft based at KMOD will not be charged landing fees; and WHEREAS, Vector will remit revenue from collected landing fees to the City on a monthly basis via ACH after deducting their 22% service fee.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that the Council hereby approves the Sole Source Agreement with Vector Airport Systems, LLC – PlanePass with Virtower, Herndon, VA for professional services for a three-year agreement with two one-year extension options, for an estimated annual service fee of 22% from the collected landing fees, and the fee not to exceed $100, 000 over five years.

BE IT FURTHER RESOLVED, that the City Manager is authorized to execute all documents and agreement, in a form approved by the City Attorney.

BE IT FURTHER RESOLVED that this resolution shall go into effect and be in full force and operation on February 1, 2026.
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The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 27th day of January, 2026, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ? was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmember: ?
NOES: Councilmember: ?
ABSENT: Councilmember: ?
ATTEST: ___________________________
DIANE NAYARES-PEREZ, CMC, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:

JOSE M. SANCHEZ, City Attorney
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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

VECTOR AIRPORT SYSTEMS, LLC &

CITY OF MODESTO, CALIFORNIA
Agreement Name: PLANEPASS® Automated Aircraft Fee Billing & Collections Solution This agreement for professional services ("AGREEMENT "), dated as of , (“Execution Date”), is by and between the City of Modesto, California (hereinafter "CLIENT"), and Vector Airport Systems, LLC (hereinafter "CONTRACTOR"). The CLIENT shall be defined as the client airport(s) and their governing municipality.

RECITALS
I. WHEREAS, CONTRACTOR represents that it is a duly qualified provider of various products and services including PLANEPASS® aircraft operating fee billing & collection services, and II. WHEREAS, CONTRACTOR is an authorized reseller of the Virtower™ Airport Operations Tracking System, and
III. WHEREAS, in the judgment of the CLIENT, it is necessary and desirable to employ the services of CONTRACTOR for the performance of aircraft operating fee billing & collection services and the purchase of the Virtower™ Airport Operations Tracking System.

IV. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the parties hereto agree as follows:

AGREEMENT

1. Term of Agreement:

1.1. The term of this Agreement shall commence as of the COMMENCEMENT DATE set forth below and shall continue thereafter for a period of (3) three years (the “Initial Term”). Upon expiration of the Initial Term, the Agreement shall continue and renew for two successive one (1) year terms (each a “Successive Term”), without further act or instrument, unless either party provides notice per Section 2.3. All terms, conditions, and fees of this AGREEMENT continue unchanged during the Successive Term(s). Under no circumstances shall the total years of the term of the Agreement exceed five (5) years.

1.2. The COMMENCEMENT DATE is January 1, 2026.

2. Termination

2.1. Termination for Convenience: Neither party may terminate this AGREEMENT for convenience without the consent of the other party for a period of one (1) year following the COMMENCEMENT DATE. After one (1) year from the COMMENCEMENT DATE has elapsed, either party may terminate this AGREEMENT for convenience by providing written notice to the contacts listed in Section 6 no less than sixty (60) calendar days prior to the requested termination date.

2.2. Termination for Cause: Notwithstanding any other provision of this AGREEMENT -- Should CONTRACTOR fail to perform any of its obligations hereunder, within the time and in the manner herein provided, or otherwise violate any of the terms of this AGREEMENT, CLIENT must:
 First, notify CONTRACTOR of violation of obligations and give CONTRACTOR 30 calendar days to cure this violation.
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 Second, if CONTRACTOR fails to cure the violation within 30 calendar days of receiving notification from CLIENT, CLIENT may immediately terminate this AGREEMENT by giving CONTRACTOR written notice of such termination, stating the reason for termination.

Should CLIENT fail to perform its obligations under this AGREEMENT, including failing to pay CONTRACTOR in accordance with this AGREEMENT, or otherwise violates any of the terms of this AGREEMENT, CONTRACTOR must:
 First, notify CLIENT of violation of obligations and give CLIENT 30 calendar days to cure this violation.
 Second, if CLIENT fails to cure the violation within 30 calendar days of receiving notification from CONTRACTOR, CONTRACTOR may immediately terminate this AGREEMENT by giving CLIENT written notice of such termination, stating the reason for termination.

2.3. Termination for AGREEMENT Expiration: If, upon the expiration of this AGREEMENT, the CLIENT or CONTRACTOR elect not to continue this AGREEMENT (either by extension of agreement period or entering into a new agreement for similar products, services, or solutions), either CONTRACTOR or CLIENT may notify the other party in writing of intent to not continue this AGREEMENT. Notice must be given 60 days prior to the anniversary of the COMMENCEMENT DATE. In the case of such notification, the following provisions will also apply in this case as well as for Termination for Cause.

2.4. Delivery of Work Product and Final Payment Upon Termination: In the event of termination, CONTRACTOR, within 30 days following the date of termination, shall deliver to CLIENT:
 For PLANEPASS®: All standard reports pertaining to unpaid balances and to any amounts paid into CONTRACTOR and unpaid yet to CLIENT.

3. Scope of Work

3.1. CONTRACTOR's Specified Work: CONTRACTOR shall perform the services described in EXHIBIT A, attached hereto and incorporated herein by this reference (hereinafter "Scope of Work"), and within the times or by the dates provided for in EXHIBIT A.

3.2. Modification of Services: Any product or service contracted herein may be modified from time to time at CONTRACTOR’s sole discretion; provided, however, that any such modification shall not (a) have a material adverse effect on CONTRACTOR’s provision of the Product and Service or CLIENT’s use and enjoyment of the CONTRACTOR’s Products and Services or (b) result in any additional fees payable by CLIENT under the AGREEMENT during the applicable TERM during which such modifications are implemented.

3.3. Cooperation with CLIENT: CONTRACTOR shall cooperate with CLIENT and CLIENT staff in the performance of the Scope of Work hereunder.

3.4. Cooperation by CLIENT: CLIENT shall cooperate with CONTRACTOR and CONTRACTOR’s staff in performance of the Scope of Work hereunder.

3.5. Performance Standard: CONTRACTOR shall perform all work hereunder in a manner consistent with the level of competency and standard of care normally observed by a person practicing in CONTRACTOR’s profession.

CLIENT has relied upon the professional ability and training of CONTRACTOR as a material inducement to enter into this AGREEMENT. CONTRACTOR hereby agrees to provide all services under this AGREEMENT in accordance with generally accepted professional practices and standards of care, as well as the requirements of applicable federal, state and local laws.

4. Compensable Products and Services: CONTRACTOR shall be compensated for all products sold and services performed pursuant to this AGREEMENT and as defined in EXHIBIT A. #11..
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CLIENT agrees to pay CONTRACTOR compensation in an amount not to exceed $100,000.00 (one hundred thousand dollars) for all services, products, and reimbursable expenses under this Agreement.

5. Insurance: With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain insurance with the minimum policy limits as described below unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements.

Type of Coverage Policy Limits
Worker’s Compensation $1,000,000
Commercial General Liability $1M per occurrence, $2M aggregate Business Auto Liability $1,000,000
Professional Liability $2,000,000
CONTRACTOR shall provide immediate written notice if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or self-insured retention is increased.

Upon written request, certified copies of required insurance policies must be provided within thirty (30) days. If CLIENT has insurance requirements including but not limited to being listed as an additional insured on CONTRACTOR’s insurance policies, securing waivers of subrogation on CLIENT’s behalf, or any specific language or endorsements to be included in the policies, CLIENT must submit a written request to the CONTRACTOR within thirty (30) days of the Execution Date of this AGREEMENT.

6. Notice: All notices, demands, requests or approvals to be given under this AGREEMENT, shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:

6.1. All notices, demands, requests or approvals from CONTRACTOR to CLIENT shall be addressed to:
_________________________________________________
_________________________________________________
_________________________________________________
_________________________________________________

6.2. All notices, demands, requests or approvals from CLIENT to CONTRACTOR shall be addressed to:

Peter Coleton, President
Vector Airport Systems
280 Sunset Park Drive
Herndon, VA 20170

7. Independent Parties: The parties to this AGREEMENT will act in their independent capacities and not as agents, employees, or partners of one another. CLIENT, its officers, and employees shall have no control or direction over CONTRACTOR or any of CONTRACTOR’s agents, employees, or subcontractors, except as otherwise provided herein.

8. Integrated Contract: This AGREEMENT represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any #11..
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modifications of this AGREEMENT will be effective only by written execution signed by both CLIENT and CONTRACTOR and approved as to form by CLIENT’s Attorney.

9. Authority of Executor: The person executing AGREEMENT on behalf of CLIENT certifies and represents that he/she has authority and power to bind CLIENT to the obligations set forth herein and to sign on its behalf.

10. Waiver: A waiver by either party to this AGREEMENT of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein.

11. Successors in Interest: All terms and conditions of this AGREEMENT shall be binding upon and inure to the benefit of any successors in interest to the parties hereto. This clause shall not be deemed as a waiver of any prohibitions or conditions against assignment.

12. Indemnification: CONTRACTOR to CLIENT: The CONTRACTOR shall indemnify and hold harmless the CLIENT, its officers, employees, agents and contractors from liabilities, damages, losses, and costs, including but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness or intentional wrongful conduct of CONTRACTOR and persons employed or utilized by CONTRACTOR in the performance of this AGREEMENT.

CLIENT to CONTRACTOR: To the extent allowed by the Laws of the state of California the CLIENT hereby agrees to indemnify, defend, save, and hold harmless the CONTRACTOR from all claims, demands, liabilities, and suits arising out of, because of or due to intentional or negligent acts or omissions of the CLIENT, its agents, or employees; CLIENT shall be responsible for any and all liabilities arising out of or related to any acts committed by CONTRACTOR at CLIENT’s direction. It is specifically understood and agreed that this indemnification clause does not cover or indemnify the CONTRACTOR for its own negligence. These terms shall not be construed to waive any statutory rights provided to the CLIENT.

13. No Personal Liability: No member, director, or officer or employee of either party shall be personally liable for the performance of either party’s obligations under this AGREEMENT or on account of any breach thereof or because of its execution or attempted execution.

14. Limitation of Liability: CONTRACTOR’s total liability for any and all injuries, claims, losses, expenses, or damages whatsoever, including attorney’s fees, arising out of or in any way related to the CONTRACTOR’s work or this AGREEMENT from any cause or causes, including but not limited to CONTRACTOR’s errors, omissions, negligence, strict liability, and breach of contract, shall not exceed two million dollars ($2,000,000.00).

15. Work for Hire: CONTRACTOR retains ownership and all intellectual property, trademark and patent rights associated with any and all processes or materials, tangible or intangible, used in the provision of services under this AGREEMENT. Such materials include but are not limited to: concepts, ideas, techniques, data, databases, software, customer lists, materials, and specifications.

16. Severability: If any provision of this AGREEMENT, or the application thereof, to any person or circumstances shall to any extent be held invalid or unenforceable, the remainder of this AGREEMENT, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid and unenforceable, shall not be affected thereby, and each term and provision of this AGREEMENT shall be valid and be enforced to the fullest extent permitted by law unless one or both parties would be substantially and materially prejudiced.

17. Governing Law and Venue: This AGREEMENT shall be governed by, and construed in accordance with, the laws of the state of California. The courts of California shall have exclusive jurisdiction to hear any claim between the CONTRACTOR and the CLIENT in connection with the AGREEMENT. Prior to filing any claim or action related to this AGREEMENT, the parties may, but shall not be obligated to, submit such claim or action to non-binding mediation #11..
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before a mediator mutually agreeable to the parties. The parties shall share equally in the costs of mediation.

18. Force Majeure: In the event that either party hereto shall be delayed or hindered in or prevented from the performance of any act required hereunder by reason of insurrection, war, fire or other casualty or other reason of a similar or dissimilar nature beyond the reasonable control of the party delayed in performing work or doing acts required under the terms of this AGREEMENT, then performance of such act shall be excused for the period of the actual delay attributable to such causes, and the period from the performance of any such act shall be extended for a period equivalent to the period of such delay (any such delay is herein referred to as an “Unavoidable Delay”). This Section shall not be applicable to the CONTRACTOR’s obligations to procure insurance or to pay any Payments or any other sums, moneys, costs, charges or expenses required to be paid by the CONTRACTOR hereunder. If any provision of this AGREEMENT negates or limits the period of any force majeure extension, such provision shall override this Section.

The CONTRACTOR shall not be entitled to an extension for any Unavoidable Delay unless the CONTRACTOR has given the CLIENT notice of the delay within a reasonable time following the occurrence of the delaying event.

19. Nondiscrimination: Without limiting any other provision hereunder, CONTRACTOR shall comply with all applicable federal, state, and local laws, rules, and regulations regarding nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, pregnancy, disability, sexual orientation or other prohibited basis, including without limitation, the CLIENT’s Non-Discrimination Policy. All nondiscrimination rules or regulations required by law to be included in this AGREEMENT are incorporated herein by this reference.

IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the Effective Date. [signature page to follow]
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VECTOR: Vector Airport Systems, LLC
By: _________________________________ Title: _______________________________ Name: ______________________________ Date:_______________________________ CLIENT: City of Modesto, California
By: _____________________________ Title: _____________________________ Name: ____________________________ Date: _____________________________ #11..
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EXHIBIT A – Scope of Work (“WORK”)

1. CONTRACTOR shall:

1.1. Provide PLANEPASS® billing & collection service as defined in this EXHIBIT A, to the airports and for the fee types designated by the CLIENT.

1.2. Provide project management for each of the PLANEPASS® service components listed below, through and including procurement, training and service execution.

1.2.1. Utilize PLANEPASS® service and billing engine to identify billable aircraft operations as defined by the CLIENT, and track exempt aircraft, billable weights, and operations types (e.g., arrivals and departures).

1.2.2. Provide exemptions for CLIENT-designated aircraft via batch upload from Excel spreadsheet(s). During the billing process, aircraft listed as exempt, and those under a specified weight (if applicable), will be removed from the billable aircraft activities to be invoiced.

1.2.3. Coordinate with CLIENT staff to ensure that invoices generated on behalf of the CLIENT are consistent with the CLIENT’s existing billing rates and policies.

1.2.4. Provide secure online payment portal where aircraft operators can login to their account(s) to check billing status, review invoices, and submit payments online.

1.2.5. Provide aircraft operators the option to receive electronic invoices. All other invoices will be printed and mailed to aircraft operators by CONTRACTOR.

1.2.6. Maintain PLANEPASS® automated billing services including: billing, customer support, collection of fees, and reporting.

1.2.7. Provide collection system that automatically credits accounts for certain payments received, calculates account balances, and tracks accounts receivable balances.

1.2.8. Process payments through a secure bank lockbox service with proper and auditable cash controls.

1.2.9. At the close of the month, provide a Collection Report and electronically transfer the “balance of collections” to CLIENT.

1.2.9.1. The “balance of collections” is defined as total net collections on behalf of CLIENT in a monthly collection cycle less the PLANEPASS® Billing & Collection Service fee, stated below.

1.2.9.2. The transfer of the “balance of collections” and CONTRACTOR’s fee will occur monthly by the 10th business day.

1.2.10. Provide ongoing client and user support.

1.2.11. As of Execution Date, the contracted solution does not require CLIENT to purchase equipment.

CONTRACTOR may have a transponder receiver installed at the CLIENT’s location at CONTRACTOR’s discretion. If future changes in scope require equipment purchase, the purchase and payment terms will be governed by an amendment to this AGREEMENT, or a separate agreement or purchase order.

1.3. Subject to CLIENT entering into a separate agreement with Virtower LLC (“Virtower”), a Florida limited liability company and strategic partner of CONTRACTOR, to govern the terms, conditions, and scope of CLIENT’s licensed use of the Virtower System, CONTRACTOR agrees as follows an authorized reseller of the Virtower System:
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1.3.1. Virtower shall invoice CONTRACTOR directly for CLIENT’s annual Virtower System license fee.

1.3.2. CONTRACTOR shall remit payment to Virtower in a timely fashion for CLIENT’s annual license fee so as not to encumber CLIENT’s use of its license.

1.3.3. CONTRACTOR’s financial responsibility for CLIENT’s annual license fee shall not exceed six thousand dollars ($6,000.00) per annum or eighteen thousand dollars ($18,000.00) in total during the Initial Term.

1.3.4. For the avoidance of doubt, the intention in this Section 1.3 is for CONTRACTOR, as an authorized reseller, to facilitate the sale of the Virtower™ Aircraft Operations Tracking System to CLIENT at a cost of zero dollars ($0.00) per annum to the CLIENT for a period of up to three (3) years, coinciding with the Initial Term. Any charges incurred by CLIENT for its use of the Virtower System above and beyond six thousand dollars ($6,000.00) per annum shall be the financial responsibility of the CLIENT, and for which CONTRACTOR reserves the right to invoice CLIENT.

1.3.5. Upon expiration of the Initial Term, CONTRACTOR’s responsibilities and obligations pertaining to the Virtower System shall terminate.

1.4. Service Wind-Down Period: Should the AGREEMENT be terminated for any reason, the following Service Wind-Down Period and provisions shall apply:

1.4.1. CONTRACTOR will remit to CLIENT all aircraft operating fees collected through the effective of termination, less CONTRACTOR’s Billing and Collection Fees specified herein.

1.4.2. CONTRACTOR will produce aircraft operating fee invoices for any time period through the termination date as-yet not invoiced. The period shall ideally be a full calendar month per the normal process. This final invoice period will be the last period of aircraft operating fee invoices generated by CONTRACTOR. No further regular cycle invoices will be produced. Out of Cycle invoices for this or prior periods may still be produced as necessary to correct billing issues discovered through the customer service process.

1.4.3. CONTRACTOR will continue customer service, payment processing, active collections, reporting, and remittance for four calendar month periods (the “Service Wind-Down Period”) after the AGREEMENT termination effective date. The Service Wind-Down Period maximizes collections for previously invoiced periods. CONTRACTOR’s ongoing fee for PLANEPASS® Billing & Collection service stated herein will apply to amounts collected during the Service Wind-Down Period.

1.4.4. After the Service Wind-Down Period has ended, CONTRACTOR will discontinue all customer service and collection efforts and will refer all customer service calls to the CLIENT. As some aircraft operators may not comply with CONTRACTOR’s instructions to pay CLIENT directly after Service Wind-Down Period has ended, CONTRACTOR will continue to passively allow payments to be made to its bank lockbox account and will continue to report and remit these payments to the CLIENT on a monthly basis.

CONTRACTOR’s service fee shall not apply to amounts collected after the Service Wind-Down Period.

1.4.5. Virtower System

1.4.5.1. CLIENT’s license to the Virtower System will expire at the end of the Service Wind-Down Period.

2. CONTRACTOR’s Compensation:

2.1. PLANEPASS® Billing and Collection Service: CONTRACTOR’s ongoing service fee for managing the billing and collection process is a percentage of all amounts collected under terms of this AGREEMENT, as specified in the table below.
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Airport Fee Type
CONTRACTOR’S
Fee as a % of
amounts collected
Modesto City–County
Airport (MOD) Federal Aviation Regulations (“FAR”) Part 91 Landing Fees 22% Modesto City–County
Airport (MOD) Federal Aviation Regulations (“FAR”) Part 135 Landing Fees 22%

2.1.1. CONTRACTOR’S service fee is retained by CONTRACTOR from collection proceeds on behalf of CLIENT and paid to CONTRACTOR at the time of transfer of the “balance of collections” to CLIENT.

2.1.2. To modify the fee types billed under this AGREEMENT, CLIENT must complete and submit a Change Order, provided in EXHIBIT D, to CONTRACTOR. This request must be made by an authorized representative of the CLIENT.

2.1.2.1. CONTRACTOR must agree that other fees implemented do not materially change the Scope of Work required to provide PLANEPASS® service. Any proposed adjustments detailed in a Change Order are not considered accepted or effective until an authorized representative of the CONTRACTOR has signed and executed the Change Order.

2.1.2.2. Any fee adjustments that represent a material changes to Scope of Work may require renegotiation and an amendment to the CONTRACTOR’S fee as outlined above in this EXHIBIT A of this AGREEMENT.

3. CLIENT shall:

3.1. CLIENT Obligations: – General: CLIENT shall be obligated to use its best efforts to perform or provide the following:

3.1.1. Point of Contact: CLIENT shall designate a representative authorized to act on behalf of CLIENT for the duration of this AGREEMENT.

3.1.2. Provide Information: CLIENT shall make available to CONTRACTOR any documents, data, or information necessary for CONTRACTOR to plan and provide the services described in this AGREEMENT, and that are within CLIENT’s possession or control and are not privileged or subject to privacy protections. Examples of this data might be aircraft fee rates, collections records, and based aircraft lists.

CONTRACTOR relies on information provided by CLIENT, including but not limited to information pertaining to official airport policy, in performing its services under this AGREEMENT. CLIENT is responsible for maintaining a clear and verifiable chain of custody for all such information provided to CONTRACTOR. CONTRACTOR shall bear no liability for any performance errors or omissions resulting from inaccurate, incomplete, unlawful, unauthorized or noncompliant information provided by CLIENT, nor from CLIENT’s failure to comply with the notification requirements stated herein.

3.1.3. Timely Response: CLIENT shall examine documentation, correspondence, invoices, and statements submitted to CLIENT for review and respond as necessary within a reasonable time.

3.2. CLIENT Obligations – PLANEPASS®

3.2.1. Exemption List: CLIENT will provide CONTRACTOR with a list of aircraft designated as exempt (the “exemption list”) from the fee types managed by CONTRACTOR. CLIENT will provide updates to the exemption list monthly via email to [email protected]. CLIENT shall not bill “exempt” aircraft #11..
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included on the exemption list for fee types managed by CONTRACTOR. “Exempt” is understood to mean not billed by any party.

3.2.2. Payments Received by CLIENT: CLIENT shall not accept payments for fees for aircraft operations eligible to be invoiced by CONTRACTOR or fees previously invoiced by CONTRACTOR. To ensure proper accounting, if CLIENT receives a payment on-site or electronically for an aircraft operation eligible to be invoiced by CONTRACTOR or an invoice generated by CONTRACTOR, CLIENT will inform CONTRACTOR via email to [email protected]. CLIENT will either refund payment directly to the payor, remit the funds to CONTRACTOR, or retain the funds with the implied understanding that the payment will be listed on the relevant monthly Collection Report and is subject to CONTRACTOR’s service fee.

3.2.3. Fee Types Managed by CONTRACTOR: The specific aircraft operating fee types placed under CONTRACTOR’s management via this AGREEMENT served as an inducement for CONTRACTOR to enter into this AGREEMENT and were integral in determining CONTRACTOR’s fee for professional services. If during the Initial Term or Successive Term CLIENT wishes to remove a fee type from CONTRACTOR’s management, CLIENT shall request CONTRACTOR provide an opinion as to whether the removal materially alters the Scope of Work of this AGREEMENT. If in the judgement of CONTRACTOR, the requested change does constitute a material alteration in Scope, the parties shall engage in good-faith negotiations regarding an amendment to CONTRACTOR’s service fee. If the parties are unable to produce a mutually acceptable amendment, CONTRACTOR reserves the right to terminate this AGREEMENT for convenience by providing 90 days’ notice.

3.2.4. Airport Policy: CLIENT shall be responsible for setting CLIENT policy as it pertains to aircraft fee billing, including but not limited to fee structures, types of aircraft activities deemed billable, and other matters that may involve CONTRACTOR’s Work in the performance of this AGREEMENT. CONTRACTOR accepts no responsibility and expresses no opinion as to the legality of aircraft fee billing policies instituted by the CLIENT. The CLIENT is responsible for communicating these policies to the appropriate CLIENT stakeholders including the flying community.

3.2.5. Fee Changes: CLIENT shall notify CONTRACTOR in writing of all aircraft operating fee changes, including but not limited to rates and billing rules, via email to [email protected] at least fortyfive (45) calendar days prior to implementation. If CLIENT fails to provide timely and accurate notification CONTRACTOR shall have no obligation to implement such changes retroactively or upon a future date less than forty-five (45) days from notification and shall not be liable for any consequences, financial or otherwise, resulting from the continued application of preexisting fee rate or structures.

3.2.6. Public Disclosure of Fee Information: CLIENT shall maintain a publicly accessible listing of aircraft operating fees on its website. This listing shall include a current list of fees and rates or provide a direct link to a document containing the current fees and rates. CONTRACTOR shall not be liable for any consequences, financial or otherwise, resulting from CLIENT’s failure to post accurate and/or current fee information on its website as required herein.

3.2.7. Authorization to Bill & Authorization to Collect Documentation: CLIENT shall provide to CONTRACTOR within thirty (30) calendar days of AGREEMENT execution an “Authorization to Bill & Collect” letter with materially similar form and content to the example provided in EXHIBIT B. The letter must be provided on the official letterhead of the CLIENT and signed by an authorized representative of the CLIENT.

CLIENT shall provide to CONTRACTOR within thirty (30) calendar days of AGREEMENT execution an “Authorization to Collect” letter with materially similar form and content to the example provided in EXHIBIT C. The letter must be provided on the official letterhead of the CLIENT and signed by an authorized representative of the CLIENT.
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3.2.7.1. No later than thirty (30) days following the COMMENCEMENT DATE, CLIENT will provide the “Authorization to Bill & Collect” letter on the webpage where fee information is displayed for public view. CLIENT may either provide a link to the letter in PDF form or post the content of the Letter itself on the fee page.

3.2.7.2. No later than thirty (30) days following the COMMENCEMENT DATE, CLIENT will provide a link to CONTRACTOR’s secure payment portal on the webpage where fee information is displayed for public view. The link shall include the following information in materially similar form and content:

Vector offers a self-service web portal for convenient online payments and account management at https://payment.PLANEPASS.com. The portal* allows aircraft operators to:
1) Update contact information, including email or postal mail addresses 2) Process credit card payments
3) Enroll in electronic invoicing
4) View account history
5) Request copies of invoices via email or download Excel-formatted invoices *The portal login is based on Vector invoice number and Vector operator ID

3.2.8. Additional Documentation: CLIENT shall execute and deliver any other agreements, amendments, change orders, letters or other applicable documentation that CONTRACTOR deems necessary in order for CONTRACTOR to provide the Products and Services requested by CLIENT from time to time. #11..
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EXHIBIT B – Authorization to Bill Letter
DATE
Dear Modesto City–County Airport Community,
Effective DATE, Vector Airport Systems (“Vector”) assumed the billing and collection of landing fees on behalf of Modesto City–County Airport (MOD). {If applicable: For all operations occurring until midnight on DATE, Modesto City–County Airport will bill and continue to collect landing fees for commercial and/or general aviation flight activity.) “Landing fees” is a commonly used term that refers to aircraft operating fees. Landing fees for MOD are currently charged using the time of departure/arrival {choose one}. Please be aware that touch-and-go operations are considered departures/arrivals and thus are billed.

Vector will assess and bill fees in accordance with the Airport’s established Landing Fee schedule located at:
______________. [The Airport should insert a web hyperlink to the City/County website stating the established fee] Please note that landing fees are calculated using the aircraft’s FAA-certified MTOW/MLW {Choose one}.

Vector transmits a monthly invoice to an aircraft’s registered owner or managing entity after the conclusion of each monthly billing cycle. Vector offers a self-service web portal for convenient online payments and account management at https://payment.planepass.com.
 Vector’s self-service web portal* allows aircraft operators to:
1) Update contact information, including email or postal mail addresses 2) Process credit card payments
3) Enroll in electronic invoicing
4) View account history
5) Request copies of invoices via email or download Excel-formatted invoices *The portal login is based on Vector invoice number and Vector operator ID For billing questions or concerns, please contact Vector’s PLANEPASS® billing service team at [email protected] or (888) 588-0028 Option 01 or x700.

The Airport’s Administration Office staff may also be reached [insert email].

Sincerely,
[insert signature - preferably a cursive version of your wet signature]

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ONLY

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EXHIBIT C – Authorization to Collect Letter
DATE
Dear Modesto City–County Airport Aircraft Operator,
Since DATE, Vector Airport Systems (“Vector”) has managed the billing and collection of landing fees on behalf of Modesto City–County Airport (MOD). Vector is authorized to collect balances due on the Airport’s behalf.

Modesto City–County Airport (MOD) is aware of the outstanding balance owed on your account. Please remit payment to Vector immediately. The Airport does not accept payments directly. Further action may be taken if payment is not made in the next 10 business days.

I. How To Pay: Vector offers multiple payment methods:

For check or EFT payments, please use the following information:

Account Name: Vector PLANEPASS® - US Airports
Lockbox Address:

Account Number:

Bank Name:

Bank ABA Routing Number:

International Wire Number*:

SWIFT Code:
- For credit card payments, please visit Vector’s PLANEPASS® Payment Portal: https://payment.planepass.com II. Billing Concerns & Account Management with Activity Details:

Vector’s PLANEPASS® Payment Portal (https://payment.planepass.com)* allows aircraft operators to:
1) Make credit card payments
2) Update account information including email and postal mail addresses 3) View airport fee structures, Authorization to Bill letters, and W9s 4) Enroll in electronic invoicing
5) View account history
6) View and download invoices as .csv files for use in MS Excel *The portal login is based on your Vector invoice number and Vector operator ID.

III. Landing fees: Landing fees for Airport MOD are based upon arrival/DEPARTURE and are not an arrival/DEPARTURE fee. Vector assesses and bills these fees in accordance with the established landing fee structure located at: [insert link to proper Airport webpage]
If you have questions unrelated to billing, you may contact the Airport’s Administration Office staff at [insert email] and [phone number]. You may contact Vector’s PLANEPASS® billing service team at [email protected] or (888) 588- 0028 Option 01 or x700.

Sincerely,
[insert personalized signature – this should be your unique personalized signature like this one:] SAMPLE
ONLY

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EXHIBIT D – CHANGE ORDER
REQUESTED BY (CLIENT): CONTRACTOR:

Client Name: Contractor Name: Vector Airport Systems, LLC.

Address: Address: 280 Sunset Park Dr
Herndon, VA 20170
Requestor Name: Contractor Phone: (703) 817-7777
Requestor Phone: Contractor Email: [email protected] Requestor Email:

Change Order No.

Date of Request:

Description of Change Reason For Change Requested Effective Date
APPROVED BY:

THIS CHANGE ORDER IS NOT CONSIDERED ACCEPTED OR EFFECTIVE UNTIL EXECUTED BY AUTHORIZED REPRESENTATIVES OF BOTH THE REQUESTOR AND CONTRACTOR BELOW.

Change Orders must be submitted to [email protected] at least forty-five (45) calendar days prior to requested effective date.

AUTHORIZED REQUESTOR NAME AUTHORIZED CONTRACTOR NAME

AUTHORIZED REQUESTOR SIGNATURE AUTHORIZED CONTRACTOR SIGNATURE

DATE OF ACCEPTANCE DATE OF ACCEPTANCE
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280 Sunset Park Dr| Herndon, VA 20170
Phone: 703-817-7777 | www.vector-us.com
8/21/2025 Vector Airport Systems | Confidential and Proprietary 1 August 21, 2025
RE: Sole Source for the PLANEPASS® service from Vector Airport Systems Vector’s position in the market is unique:
1) Vector is the only proven vendor and trusted solution for aircraft fee billing in the U.S., with paying relationships with 66,000 aircraft operators and billing over $60M annually for over 600,000 aircraft landings on behalf of our 106 airport clients including 15 CA airports (ACV, HAF,

OAK, OXR, TRK, TOA, STS, SQL, SMO, SBD, SBA, CMA, BFL, APC, SBP) 2) Vector has a proven 99.6% historical annual collection rate across our airport clients, mostly because operators know and trust us. We have a dedicated U.S. based operator support and collection team of 12 people who are experts at collecting fees from both U.S. and non-U.S. based operators. Service is available by phone, email or through our web-based Operator Portal 3) Only Vector uses a custom AI process to fuse multiple (anywhere from 3 to 5) unique flighttracking data sources to correlate and interpret flight track data to get the most accurate and reliable picture of all flights in and out of your airport. This proves to be significantly more effective than solutions based on a single flight-tracking source. Vector provides this capability at no cost to the airport.
4) Our PLANEPASS service can track, identify, and bill even the most challenging aircraft, including:
• Aircraft enrolled in the FAA LADD and PIA programs for billing purposes. • Aircraft using visual flight rules (VFR), including helicopters • Ability to track and identify aircraft operating with incorrect or missing flight plans 5) Vector’s operator database currently contains proprietary billing information compiled over years of business for over 66,000 operators worldwide. Vector knows how to collect from operators and does not solely rely on FAA registration information which may not be current. 6) Only Vector accepts physical checks as payment from operators in addition to credit cards, AVCARD, ACH, and wire transfers. Physical checks currently make up 40% of all operator payments to Vector.

To the best of our knowledge, no other vendor offers this comprehensive and uniquely integrated web-based service.

Sincerely,
William Repole
Chief Operating Officer
Vector Airport Systems
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
SECTION 1. HANGARS. Rental charges for the rental of hangars at the Modesto CityCounty Airport/Harry Sham Field are hereby established as follows, payable in advance:
(a) T-Hangars and Storage Units as of July 2025 rounded to the nearest dollar:

Small T-Hangars $213 per month
(No electricity provided)
Hangar A Units 2-12
Hangar B Units 2-9
Hangar C Units 2, 3, 7
Hangar D Units 2, 4 & 7-9
Small T-Hangars $249 per month
(Electricity provided)
Hangar A Unit 1
Hangar C Units 4-6
Hangar D Unit 3, 5, 6
Medium T-Hangars $265 per month
(No electricity provided)
Hangar B Unit 10
Hangar D Unit 10
Medium T-Hangars $334 per month
(Electricity provided)
Hangar B Unit 1
Hangar C Units 1, 8
Hangar D Unit 1
Hangar E Units 1-10
Hangar F Units 1-10
Hangar G Units 1-8, 10
Hangar H Units 1-8, 10
Hangar J Units 1-10
Hangar L Units 1-10
Large T-Hangars $393 per month
(Electricity provided)
Hangar G Unit 9
Hangar H Unit 9
Hangar K Units 2-6, 8-11
Large Modified Box Hangar $478 per month
(Electricity provided)
Hangar K Unit 1,7
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
Extra Large T-Hangars $567 per month
(Electricity provided)
Hangar I Units 1-8
Storage Units
Hangar G Storage Unit $59 per month
Hangar H Storage Unit $59 per month
Hangar I Storage Unit $155 per month
Hangar J Storage Unit $59 per month
Hangar L Storage Unit $59 per month
All T-Hangars leased under Section 1 subparagraphs (a) with no electricity which later have electricity installed will increase to the electricity provided rate with corresponding THangar size. (b) Corporate Executive Commercial Box Hangars
Hangar 1 $2,054 per month
Hangar 2 $1,673 per month
Hangar 3 $917 per month
Hangar 4 $1,563 per month
Hangar 5 $1,556 per month
Hangar 6 $917 per month
Hangar 7 $917 per month
(c) Portable Hangars and Land Lease
Portable Hangars 1-14 $84 per month
Land Lease - (per sq. ft.) $.068 per month
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
A five percent (5%) discount will be made in any of the above rental charges when a year’s lease is entered into and the year’s rental charges are paid in advance.

SECTION 2. AIRPORT KEYS
(a) Two (2) hangar keys and one (1) gate proximity card are included in initial lease
(b) $45.00 for each additional proximity card
(c) $45.00 for each additional hangar key
SECTION 3. TIE-DOWN FEES. Tie-down charges and fees at the Modesto CityCounty Airport/Harry Sham Field are hereby established as follows, payable in advance:
(a) Aircraft less than 12,500 lbs. maximum certificated gross landing weight Permanent $55 per month
Transient $9.70 per day
(b) Aircraft greater than 12,501 lbs. maximum certificated gross landing weight Permanent $93 per month
Transient $19 per day
A five-percent (5%) discount will be made in the rental charges set forth in Section 1 subparagraphs (a), (b), and (c), when a year’s lease is entered into and the year’s rental charges are paid in advance.

A volume discount may be given to Fixed Base Operators (FBO) that operate flight schools for light single and multi-engine aircraft (less than 12,500 lbs. of maximum certificated gross landing weight) for tie-down spaces as set forth in subsections (a) and (b) above. For every #11..
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
two tail-in spaces the FBO agrees to lease, one taxi-in tie-down may be leased for the same price as a tail-in tie-down.

Overnight tie-down of aircraft belonging to or in the custody or possession of a lessee at the Modesto City-County Airport/Harry Sham Field shall be subject to the normal tie-down charge as specified by this section.

SECTION 4. OFFICE SPACE. The monthly charge for office space(s) at the Modesto City-County Airport/Harry Sham Field are hereby established as follows:

Office Spaces/when …………………… $1.36 per sq. ft.

Utilities furnished by Airport
Office Building(s) 1 & 2 …………………… $1.15 per sq. ft.

Utilities furnished by Tenant
SECTION 5. TEMPORARY USE OF AIRPORT PASSENGER TERMINAL.

Organization and service providers desiring to temporarily use the passenger terminal will be charged a daily rate:
(a) Ticket counter …………………… $1.15 per sq. ft.
(b) Other areas …………………… $1.15 per sq. ft.

SECTION 6. UTILITY COST
(a) When electricity is provided, …………………… $.22 per sq. ft. an additional utility rate will
be included each month
SECTION 7. AIRCRAFT CARRYING PASSENGERS AND/OR CARGO FOR HIRE.

Aircraft landing at the Modesto City-County Airport/Harry Sham Field shall pay a landing fee as follows:
(a) All aircraft weighing less than 9,500 lbs. maximum certificated gross landing #11..
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
weight - $0.00 per landing
(b) All aircraft weighing greater than 9,501 lbs. maximum certificated gross landing weight – $1.23 per 1,000 pounds per landing
(c) No landing fee shall be charged for any aircraft, which lands at the airport due to any mechanical or other emergency, except weather, provided that such emergency is reported to the Airport Control Tower prior to landing.

SECTION 8. PASSENGER FACILITY CHARGE (PFC). Commercial air carrying passengers excluding “frequent flyers” or similar airline bonus award enplaning at Modesto CityCounty Airport/Harry Sham Field shall pay a PFC as approved by Federal Aviation Regulations (FAR) Part 158.
(a) Enplaned passenger by airline - $4.75 per ticketed passenger SECTION 9. ADVERTISEMENT CALLBOARD. Firms wishing to advertise in the airport passenger terminal shall have an approved agreement with the City of Modesto. A monthly charge shall be assessed for the use of the advertisement callboard as follows Display Size Display Only Display & Telephone

7.5” x 9.5” $21.00 $32.00

7.5” x 21” $42.00 $64.00
19” x 21” $53.00 $74.00
SECTION 10. MODESTO CITY-COUNTY AIRPORT BASED COMMERCIAL SERVICES Any person engaging in a commercial enterprise based at the Modesto City-County Airport/Harry Sham Field shall pay to the City a fee equivalent to the City Business License Fees set forth in Chapter 1 of Title 6 of the Modesto Municipal Code, except that a minimum fee of $100 will be paid for each aircraft sold, for the privilege of engaging in business in the City of Modesto and on the Airport. Said sum shall be payable at the time and in the manner provided for in Chapter 1 of Title 6 of the Modesto Municipal Code. #11..
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
SECTION 11. FUEL FLOWAGE FEES. A fuel flowage fee of eight cents ($.08296) per gallon of fuel sold or dispensed on the Airport shall be collected for the City of Modesto by the fuel vendors, except that reduced fuel flowage fees collected from scheduled air carriers can be negotiated for volume purchases.

SECTION 12. TEMPORARILY BASED COMMERCIAL SERVICES. Any person engaging in a commercial enterprise, temporarily based at the Modesto City-County Airport/Harry Sham Field, shall pay to the City a license fee in the sum of two hundred and no/100ths ($200.00) dollars, payable in advance.

Each such operator shall also pay to the City as a minimum an additional sum of ninetysix and no/100ths ($96.00) dollars per month, or any portion thereof, payable in advance, for the privilege of using the Airport and its facilities.

SECTION 13. OFF-AIRPORT CAR RENTAL OPERATOR FEE. Off-airport operators picking up customers at the Modesto City-County Airport/Harry Sham Field will pay to the City of Modesto ten percent (10%) of gross receipt for each vehicle rental. Additionally, the operators will be assessed a parking fee at the same rate on-airport car rental operators are charged for vehicles left in the public parking area overnight.

SECTION 14. MOTOR VEHICLE STORAGE CHARGES. Any person who parks a motor vehicle in Terminal Building Parking Lots at the Modesto City-County Airport/Harry Sham Field shall pay eight and no/100ths ($8.00) dollars per day.

SECTION 15. PENALTIES. A five percent (5%) per month penalty charge shall be made on any of the charges and fees established by this resolution when such charges and fees are not paid within thirty (30) days after they are due and payable. No penalties will be collected on the PFC.
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Modesto City-County Airport Rates & Fees
Effective July 1, 2025 Attachment B
SECTION 16. ADJUSTMENT OF RENTS, FEES AND CHARGES.

Rates and fees for the Airport may be adjusted from time to time by Resolution of the City Council.

For other than fair market value adjustments, said rents, fees, and charges shall be adjusted in the following manner: The base for computing the adjustment is the National Consumer Price Index for All Urban Consumers, West Urban Area, published by the United States Department of Labor, Bureau of Labor Statistics (“Index”), with a base year of 1982 – 1984 = 100 (“Beginning Index”). In no case shall the minimum rents, fees and charges be less than existing approved and adopted rents, fees and charges. #11..
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Modesto City CouncilJanuary 27, 2026

Modesto City Council
January 27, 2026