MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
75 th CITY COUNCIL
Tom Adams
Mayor
Gloria Crudgington
Mayor Pro Tem
Alexander C. Blackburn
Councilmember
Becky A. Shevlin
Councilmember
Larry J. Spicer
Councilmember
Stephen R. Baker
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, March 15, 2022, 7:30 P.M.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
As a precaution to protect staff, our constituents, and elected officials, in accordance with Government Code Section 54953(e) and guidance from the California and Department of Public Health, Los Angeles County Health Department, and Occupational Safety and Health Administration, the City Council has made the determination that there will NOT be a physical meeting location and all public participation will be electronic. Remote public participation is allowed in the following ways:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99 or Giggle Fiber Channel 87-2) 2) Livestream online at www.foothillsmedia.org/monrovia PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
BY EMAIL: Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment may be summarized in the interest of time; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to [email protected] prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - Meeting ID 826 0476 2691: To participate from your computer, laptop, or smartphone, join at https://zoom.us/join, or call 1-669-900-9128 on your phone. Please remain muted with video off until called upon.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Please limit comments to three minutes.
Pursuant to Government Code Section 54953(e), City Councilmembers may participate via teleconference.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. A full City Council agenda packet with all backup information is available at City Hall and on the City’s website at www.cityofmonrovia.org. Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California. Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings on cable television and over the Internet at www.foothillsmedia.org. Your participation at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony.
Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a five (5) minute time frame with no rebuttal time.
AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision.
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.
MONROVIA CITY COUNCIL AGENDA TUESDAY, MARCH 15, 2022
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REGULAR MEETING
of the 75
th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, March 15, 2022
7:30 P.M.
Copies of the Staff Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Tom Adams
IN HONOR OF Dorothy Tuszynski, Born March 10, 2022, to Josh and Lachelle Tuszynski
INVOCATION
PLEDGE OF ALLEGIANCE Councilmember Larry J. Spicer
ROLL CALL Councilmembers Alexander C. Blackburn, Becky A. Shevlin, Larry J. Spicer, Mayor Pro Tem Gloria Crudgington, and Mayor Tom Adams
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming March 29, 2022, as National Vietnam War Veteran’s Day PR-2 Pasadena Humane Pet of the Month
Staff Reference: Michelle Holbrook, Pasadena Humane Outreach Coordinator STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Angelina Hamilton
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the March 1, 2022, Regular Meeting of the Monrovia City Council Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the March 1, 2022, Regular Meeting CC-2 Payroll No. 5 in the Net Amount of $700,847.90, and Warrant Registers dated March 3 and March 10, 2022, in the Total Amounts of $340,796.80, and $746,285.00, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 5 in the net amount of $700,847.90, and Warrant Registers dated March 3 and March 10, 2022, in the total amounts of $340,796.80, and $746,285.00, respectively CC-3 Review and Determine that the City Council will Continue to Conduct Public Meetings by Teleconference Pursuant to Government Code Section 54953(e) Staff Reference: Craig Steele, City Attorney
Recommendation: Determine that the City will continue to conduct public meetings by teleconference pursuant to Government Code Section 54953(e), because in-person meetings would present imminent risks to the health and safety of attendees, staff, and members MONROVIA CITY COUNCIL AGENDA TUESDAY, MARCH 15, 2022
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CC-4 Amendment No. 3 to the Consultant Services Agreement with Access Control Services dated June 19, 2018, for Security Services Related to City Special Events and Private City Facility Rentals for the period ending June 30, 2024
Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve Amendment No. 3 to the Consultant Services Agreement with Access Control Security dated June 19, 2018, related to security for City special events and private City facility rentals for the period ending June 30, 2024, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-5 Addendum No. 1 to the Los Angeles Regional Safe Clean Water Program, Regional Transfer Agreement No. 2020RPUSGR03 dated October 29, 2020 with the Los Angeles County Flood Control District Related to the Encanto Park Stormwater Capture Project Staff Reference: Alex Tachiki, Deputy Director
Recommendation: Approve Addendum No. 1 the Los Angeles Regional Safe Clean Water Program, Regional Transfer Agreement No. 2020RPUSGR03 dated October 29, 2020, with the Los Angeles County Flood Control District for the Encanto Park Stormwater Capture Project and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-6 Initiation of Proceedings for the Levy and Collection of Assessments and Ordering the Preparation of an Engineer’s Report for Fiscal Year 2022-2023 for the Citywide Lighting and Landscaping Maintenance District and the Park Maintenance District; Resolution Nos. 2022-14 and 2022-15
Staff Reference: Rae Bowman, Deputy Administrative Services Director Recommendation: Adopt Resolution No. 2022-15 and Adopt Resolution No. 2022-15 CC-7 Reviewing the Proclamation of Local Emergency and Confirming the Eighth Supplemental Order to the Proclamation of a Local Emergency Issued by the City Manager/Director of Emergency services; Resolution No. 2022-16
Staff Reference: Dylan Feik, City Manager
Recommendation: Adopt Resolution No. 2022-16
CC-8 Consultant Services Agreement with Merrell Johnson Engineering, Inc. for On-Call Geographic Information System (GIS) Services in an Amount not to Exceed $19,000.00 per Fiscal Year for the Period Ending June 30, 2024
Staff Reference: Angela Cho, Senior Management Analyst
Recommendation: Approve an agreement with Merrell Johnson Engineering, Inc., for on-call Geographic Information System (GIS) Services in an amount not to exceed $19,000.00 per fiscal year for the period ending June 30, 2024, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-9 Consultant Services Agreements with Barr Commercial Door of Los Angeles Inc., Commercial Door Metal Systems Inc., and Vortex Industries, LLC, for On-Call Commercial Door and Gate Repair and Maintenance Services for the Period Ending June 30, 2024 Staff Reference: Christopher Castruita, Senior Management Analyst Recommendation: Approve the Consultant Service Agreements with Barr Commercial Door of Los Angeles Inc., Commercial Door Metal Systems Inc., and Vortex Industries LLC for on-call commercial door repair and maintenance services through June 30, 2024, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-10 Professional Services Agreement with West Coast Arborists related to Tree and Wood Debris Removal for the Canyon Park Repair Project in an Amount Not to Exceed $50,000.00 Staff Reference: Alex Tachiki, Deputy Director
Recommendation: approve a professional services agreement with West Coast Arborists related to tree and wood debris removal in an amount not to exceed $50,000 for the Canyon Park Repair Project and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
MONROVIA CITY COUNCIL AGENDA TUESDAY, MARCH 15, 2022
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CC-11 Award of Contract to Pokrajac Corporation in an amount not to exceed $1,620,000.00 related to the Canyon Park Repair Project
Staff Reference: Alex Tachiki, Deputy Director
Recommendation: award a contract to Pokrajac Corporation in an amount not to exceed $1,620,000.00 for the Canyon Park Repair Project and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment may be summarized in the interest of time, however the full text will be provided to all members of the City Council prior to the meeting. If comments are specifically in support or opposition of an item, please clearly state so in the introduction. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record.
PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 #CleanMonrovia Program
Staff Reference: Justin Edison, Neighborhood and Business Services Division Manager RCM-3 Update on Various Park Projects
Staff Reference: Tina Cherry, Community Services Director
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Mayor Tom Adams
RCC-2 Mayor Pro Tem Gloria Crudgington
RCC-3 Councilmember Alexander C. Blackburn
RCC-4 Councilmember Becky A. Shevlin
RCC-5 Councilmember Larry J. Spicer
ADMINISTRATIVE REPORTS
AR-1 Repeal of the Urgency Ordinance Temporarily Amending Provisions of the Monrovia Municipal Code to Delegate Specified Authority to the Director of Community Development; Introduction of Ordinance No. 2022-04
Staff Reference: Dylan Feik, City Manager
Recommendation: Introduce, waive further reading, and read by title only Ordinance No. 2022-04
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
MONROVIA CITY COUNCIL AGENDA TUESDAY, MARCH 15, 2022
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SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, April 5, 2022, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
In Memory of Thomas Seelig, Father of Retired Senior Financial Systems Technician Sharon Mulick I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 11th day of March, 2022.
Alice D. Atkins, MMC, City Clerk