MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE
MONROVIA CITY COUNCIL
HELD TUESDAY, MAY 17, 2022, 7:30 P.M.
STUDY SESSION: Mayor Pro Tem Gloria Crudgington convened the Special Study Session of the Monrovia City Council on Tuesday, May 17, 2022, at 5:30 p.m., to discuss Budget Study Session No. 2: Review of Proposed Fiscal Year 2022-2023 Operating Budget and 2022-2023 Schedule of Fees and Charges. In attendance were City Manager Dylan Feik, Attorney Carol Lynch, and City Clerk Alice D. Atkins. Mayor Pro Tem Crudgington adjourned the study session at 6:30 p.m.
CLOSED SESSION: Mayor Pro Tem Gloria Crudgington convened the Special Meeting / Closed Session of the Monrovia City Council on Tuesday, May 17, 2022, at 6:30 p.m., to discuss: CS-1 Conference with Labor Negotiator pursuant to Government Code §54957.6; Agency Negotiator: Dylan Feik; Employee Groups:
Monrovia Municipal Employees’ Association, Monrovia Firefighters’ Association, Monrovia Police Officers’ Association, Mid-Management Employees, Management Employees. Mayor Pro Tem Crudgington adjourned the closed session at 7:25 p.m.
CONVENE: Mayor Pro Tem Grudgington convened the Regular Meeting of the Monrovia City Council on Tuesday, May 17, 2022, at 7:32 p.m. In attendance were City Manager Dylan Feik, Attorney Carol Lynch, and City Clerk Alice D. Atkins.
INVOCATION: Brandon Spencer led the invocation.
PLEDGE OF ALLEGIANCE: Councilmember Blackburn led the pledge of allegiance.
ROLL CALL: In attendance were Councilmembers Alexander C. Blackburn, Becky A. Shevlin, Councilmember Larry J. Spicer, and Mayor Pro Tem Gloria Crudgington. Mayor Tom Adams was excused.
REPORT OF CLOSED SESSION: City Council met in closed session. All were present with the exception of Mayor Adams. No reportable action was taken.
PRESENTATIONS/PROCLAMATIONS:
PR-1 Introduction of Newly Hired and Promoted Employees: Lauren Vasquez, Assistant City Manager, introduced newly hired and promoted staff to the City Council.
PR-2 Recognition of 2021-2022 Student Liaison Angelina Hamilton: Councilmember Spicer read the certificate of recognition aloud and presented to Angelina Hamilton.
PR-3 Proclaiming June 2022 as "LGBTQ+ Pride Month": Councilmember Shevlin read the proclamation aloud.
PR-4 Proclaiming June 19, 2022, as "Juneteenth National Freedom Day": Mayor Pro Tem Crudgington read the proclamation aloud and presented to Councilmember Spicer.
PR-5 Proclaiming June 2022 as "Older Americans Month" and Recognizing Barbara Gholar as Older American of the Year: Councilmember Blackburn read the proclamation aloud and presented to Barbara Gholar.
PR-6 Proclaiming May 15-21, 2022, as "Public Works Week": Councilmember Shevlin read proclamation aloud and presented to Public Works Deputy Director Alex Tachiki.
STUDENT GOVERNMENT REPRESENTATIVE: Student Liaison Angelina Hamilton provided an update on happenings at Monrovia High School.
ORDER OF BUSINESS: There were no changes to the order of business.
CONSENT CALENDAR: It was moved by Councilmember Spicer, seconded by Councilmember Shevlin, to approve the consent calendar. The motion carried unanimously by roll call vote. The consent calendar consisted of the following items:
MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE MONROVIA CITY COUNCIL MAY 17, 2022 2 CC-1 Unadopted Minutes of the April 25, 2022, Special Meeting and the May 3, 2022, Special and Regular Meetings of the Monrovia City Council: The City Council adopted the Minutes of the May 3, 2022, Special and Regular Meetings.
CC-2 Payroll No. 10 in the Net Amount of $694,929.04, and Warrant Registers dated May 5 and May 12, 2022, in the Total Amounts of $74,915.50, and $1,030,366.76, Respectively: The City Council approved Payroll No. 10 in the net amount of $694,929.04, and Warrant Registers dated May 5 and May 12, 2022, in the total amounts of $74,915.50, and $1,030,366.76, respectively.
CC-3 Purchase of Replenishment Water from the Main San Gabriel Basin Watermaster in an Amount Not to Exceed $371,705.18: The City Council approved the purchase of replenishment water from Main San Gabriel Basin Watermaster in the amount of $371,705.18, and to authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-4 Agreement with Geo-Monitor, Inc., dba Clinical Laboratory of San Bernardino for Water Quality Analysis and Reporting Services in an Amount Not to Exceed $89,600.00 for the Period Ending June 30, 2024: The City Council approved an agreement with Geo-Monitor, Inc., dba Clinical Laboratory of San Bernardino for Water Quality Analysis and Reporting Services for the period ending June 30, 2024, in an amount not to exceed $89,600.00, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-5 Solicitation of Bids for the 2022 Sewer System CCTV Project, Project # S-506: The City Council authorized staff to solicit bids for the 2022 Sewer System CCTV Project, Project # S-506.
CC-6 Agreement with Tri County Pump Company for Rehabilitation of the May Avenue Reservoir Booster Pump No. 3-3 in an Amount not to Exceed $63,943.21; Authorize a Contingency Amount not to Exceed $16,000.00: The City Council approved an agreement with Tri County Pump Company for the rehabilitation of Booster 4-1 in an amount not to exceed $63,943.21, with a contingency amount authorized not to exceed $16,000.00, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-7 Amendment Agreement with Columbia Telecommunications Corporation, dba CTC Technology and Energy for Access to the CENIC High Speed Broadband Network: The City Council approved the agreement with Columbia Telecommunications Corporation, dba CTC Technology and Energy for access to the CENIC High Speed Broadband Network and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-8 Acceptance of Work, Notice of Completion, and Release of Retention Funds to E.C. Construction Company for the Huntington Drive Entry Monument Project, Project #C-3102: The City Council accepted the work of E.C. Construction Company for the Huntington Drive Entry Monument Project, authorize the City Clerk to file the Notice of Completion, and direct staff to release funds in accordance with the contract provisions CC-9 Cooperative Agreements with the Upper San Gabriel Valley Municipal Water District (USGVMWD) Related to Drought Outreach Program and Water Bottle Fill Station Project: The City Council approved the Cooperative Agreements with the Upper San Gabriel Valley Municipal Water District (USGVMWD) in the amount of $6,650.00 for the Drought Marketing Program and Water Fill Station Project, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-10 Award of Contract for Publication of Legal Advertisements to Beacon Media, Inc., for the period ending June 30, 2023: The City Council awarded a contract to Beacon Media, Inc., for the period ending June 30, 2023, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-11 Information Systems Agreements with Tyler Technologies, Motorola Solutions, Emerson Process Management, Konica Minolta, and Protel Communications for Fiscal Year 2022-2023: The City Council approved the annual agreements with Tyler Technologies, Motorola Solutions, Emerson Process Management, Konica Minolta, and Protel Communications in the total annual amount for Fiscal Year 2021-2022, and authorized the City Manager or his designee to execute the necessary documents in a form approved by the City Attorney.
MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE MONROVIA CITY COUNCIL MAY 17, 2022 3 CC-12 Consultant Services Agreement with Granicus, LLC, for Ongoing Annual Website Hosting and Maintenance for the Period Ending June 30, 2027: The City Council approved the Consultant Services Agreement with Granicus, LLC, for ongoing annual website hosting and maintenance for the period ending June 30, 2027, and authorized the City Manager or his designee to execute the necessary documents in a form approved by the City Attorney.
CC-13 Amendment No. 2 to the Agreement with Merrimac Petroleum Inc., dba Merrimac Energy Group dated January 19, 2021, for Bulk Fuel Purchase for the Period Ending December 31, 2022: The City Council approved Amendment No. 2 to the agreement with Merrimac Petroleum Inc., dba Merrimac Energy Group dated January 19, 2021, for the period ending December 31, 2022, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-14 Fiscal Year 2022-2023 Citywide Lighting and Landscaping Maintenance District; Approval of Engineer’s Report and Notice of Intention of Public Hearing on June 21, 2022, Resolution Nos. 2022-26 and 2022-27: The City Council adopted Resolution Nos. 2022-26 and 2022-27.
CC-15 Fiscal Year 2022-2023 Park Maintenance District; Preparation and Approval of Engineer’s Report and Notice of Intention of Public Hearing on June 21, 2022, Resolution Nos. 2022-28 and 2022-29: The City Council adopted Resolution Nos. 2022-28 and 2022-29 PUBLIC INPUT: Public comment was accepted by email to City Clerk Atkins prior to 3:00 p.m. on the day of the meeting. The full text of comments, if any received, were provided to all members of the City Council and posted to the City website.
1. William Kelly – Black Lives Matter Monrovia
2. Tamala Kelly – Monrovia
3. Brian Bitanga – Monrovia
4. Nina Curone – Monrovia
5. Rosemary Gavida – Grow Monrovia
6. Ena Kolvczewska– Monrovia
7. Eddie Ramirez – Monrovia
8. Sean Helbing – Monrovia Chamber of Commerce
PUBLIC HEARINGS / MEETINGS: None.
REPORTS OF CITY MANAGER AND STAFF:
RCM-1 City Council Directives Update: City Manager Feik reviewed the City Council Directives, as well as upcoming initiatives.
RCM-2 2022 Monrovia Days Recap: Rebecca Sandoval, Recreation Manager, reviewed the 2022 Monrovia Days Celebration.
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES:
RCC-1 Mayor Tom Adams absent.
RCC-2 Mayor Pro Tem Gloria Crudgington had no report
RCC-3 Councilmember Alexander C. Blackburn had no report RCC-4 Councilmember Becky A. Shevlin
(a) Southern California Association of Governments Regional Conference & General Assembly, May 4-6, 2022; Palm Desert, California
(b) San Gabriel Valley Council of Governments Governing Board Consideration of Proposed Legislation (c) Upcoming community events
RCC-5 Councilmember Larry J. Spicer
(a) 2022 Neighborhoods USA (NUSA) Conference, May 4-7, 2022; Littlerock, Arkansas ADMINISTRATIVE REPORTS:
MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE MONROVIA CITY COUNCIL MAY 17, 2022 4 AR-1 Amendment No. 1 to the Consultant Services Agreement with Mountainside Communion – A Church of the Nazarene dated November 20, 2018, Related to the Monrovia Community Garden Program for the Period Ending June 30, 2025, in an Amount not to Exceed $24,000.00 Annually:
Tina Cherry, Community Services Director, reviewed the agenda report and answered questions of the City Council.
Following discussion, it was moved by Councilmember Blackburn, seconded by Councilmember Shevlin, to approve Amendment No. 1 to the Consultant Services Agreement with Mountainside Communion – A Church of the Nazarene dated November 20, 2018, for the ongoing management of the Monrovia Community Garden Program for the Period Ending June 30, 2025, in an amount not to exceed $24,000.00 annually, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney. The motion carried unanimously by roll call vote.
AR-2 Discussion of Senate Bill 1383 Requirements and Necessary Amendments to the Exclusive Franchise Agreement for Solid Waste and Recycling Services:
Alex Tachiki, Public Works Deputy Director, and Liz Ramirez, Vice President of Government Affairs, Athens, reviewed agenda report and answered questions of the City Council.
Public Input:
1. Teri Prado, Monrovia
2. Dr. Kristin Ritzau, Monrovia
Following discussion, City Council provided direction to staff.
PUBLIC INPUT, CONTINUED, IF NEEDED: None
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED: None
SCHEDULED MEETINGS: The next Regular Meeting of the Monrovia City Council was scheduled for Tuesday, June 21, 2022, 7:30 P.M.
ADJOURNMENT: At 10:42 p.m., Mayor Pro Tem Crudgington adjourned the meeting of the Monrovia City Council.
APPROVED:
ATTEST:
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Tom Adams, Mayor
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Alice D. Atkins, MMC, City Clerk