MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
76 th CITY COUNCIL
Becky A. Shevlin
Mayor
Larry J. Spicer
Mayor Pro Tem
Gloria Crudgington
Councilmember
Sergio P. Jiménez
Councilmember
Dr. Tamala Kelly
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, June 6, 2023, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
CORONAVIRUS DISEASE (COVID-19) ADVISORY: Wearing masks indoors is strongly recommended, as well as full vaccination or a recent negative test.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.cityofmonrovia.org. Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99 or Giggle Fiber Channel 87-2) 2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to [email protected] prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - Meeting ID 826 0476 2691: To provide comments from your computer, laptop, or smartphone, join at https://zoom.us/join, or call 1-669-900-9128.
NOTE: Due to technology limitations with live broadcasting, Zoom participation will include audio only. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Please limit comments to three minutes.
MATTERS NOT ON THE AGENDA should be presented within a three to five (3-5) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony.
Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a five (5) minute time frame with no rebuttal time.
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 6, 2023
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REGULAR MEETING
of the 76
th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, June 6, 2023
7:30 P.M.
Copies of the Staff Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION Police Chaplain Terrence Brown
PLEDGE OF ALLEGIANCE Mayor Pro Tem Spicer
ROLL CALL Councilmembers Gloria Crudgington, Sergio P. Jiménez, Dr. Tamala Kelly, Mayor Pro Tem Larry J. Spicer, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming June 19, 2023 as "Juneteenth National Freedom Day" PR-2 Proclaiming June 2023 as "Pride Month"
STUDENT GOVERNMENT REPRESENTATIVE REPORT – To resume in September
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the May 16, 2023, Special and Regular Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the May 16, 2023, Special and Regular Meetings CC-2 Payroll No. 11 in the Net Amount of $757,442.19, and Warrant Registers dated May 18, May 25, and June 1 2023, in the Total Amounts of $527,815.02, $812,237.18, and $69,947.55 Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 11 in the net amount of $757,442.19, and Warrant Registers dated May 18, May 25, and June 1 2023, in the total amounts of $527,815.02, $812,237.18, and $69,947.55 respectively
CC-3 Cancellation of the August 15, 2023, Regular City Council Meeting Staff Reference: Alice Atkins, City Clerk
Recommendation: Cancel the regular City Council meeting of August 15, 2023 MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 6, 2023
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CC-4 Amendment No. 1 to the Agreement with Pacific Building Care, Inc., dba CCS Facility Services dated May 19, 2020, for Janitorial Maintenance Services at City Facilities for the Period Ending June 30, 2025
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Amendment No. 1 to the Agreement with Pacific Building Care, Inc., dba CCS Facility Services dated May 19, 2020, for Janitorial Maintenance Services at City Facilities for the period ending June 30, 2025, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-5 Rejection and Re-solicitation of Bids for the Well Field Booster Pump # 1-6 Project, Project #G957 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Reject the one (1) bid received for the Well Field Booster Pump # 1-6 Project, Project #G-957, and authorize staff to complete a subsequent public bid process for this project CC-6 Participation in Year 3 of the Los Angeles Urban County Permanent Local Housing Allocation Program, Resolution No. 2023-21; and Allocation of Funding to the Housing Displacement Response Program in the amount of $106,276.00 and Family and Advocate Support Services Program in the amount of $136,276.00 for a total allocation in the amount of $242,522.00 Staff Reference: Tina Cherry, Community Services Director Recommendation: Adopt Resolution No. 2023-21, and allocate Year 3 PLHA funds to the Housing Displacement Response Program in the amount of $106,276.00 and Family and Advocate Support Services Program in the amount of $136,276.00 for a total allocation in the amount of $242,522.00, designating the City Manager to execute all relevant documents in a form approved by the City Attorney
CC-7 Information Systems Agreements with Tyler Technologies, Motorola Solutions, Emerson Process Management, Konica Minolta, and Protelesis for Fiscal Year 2023-2024 in an Amount Not-toExceed $256,162 Staff Reference: Angela Cho, Assistant to the City Manager Recommendation: Approve the annual agreements with Tyler Technologies, Motorola Solutions, Emerson Process Management, Konica Minolta, and Protelesis in the total annual amount not-toexceed $256,162 for Fiscal Year 2023-2024, and authorize the City Manager or his designee to execute the necessary documents in a form approved by the City Attorney CC-8 Amendment No. 1 to the Agreement with Northstar Chemical, Inc., dba Pacific Star Chemical, for the Continued Provision of Water Treatment Chemicals dated August 2, 2022, in an Amount not to Exceed $148,000.00 for the Period Ending June 30, 2024, with Two (2) Remaining One-Year Options to extend
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Amendment No. 1 to the Agreement with Northstar Chemical, Inc., dba Pacific Star Chemical, dated August 2, 2022, for the continued provision of water treatment chemicals in an amount not to exceed $148,000.00 for the period ending June 30, 2024, with two (2) remaining one-year options to extend, at the City’s discretion, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-9 Wireless Communications Use and Access Agreement between the Interagency Communications Interoperability System Authority and Verdugo Fire Member Cities for the Purposes of Operating Fire Resource Communications Upon the ICI System Network for the Period Ending June 30, 2028
Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve the Wireless Communications Use and Access Agreement between the Interagency Communications Interoperability System Authority and Verdugo Fire Member Cities for the period ending June 30, 2028, authorize the City Manager to execute the necessary documents in a manner approved by the City Attorney, and authorize the City Manager to approve any rate increase with Verdugo that does not exceed ten percent (10%) in any fiscal year MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 6, 2023
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CC-10 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to KASA Construction, Inc., for the Lucinda Garcia Park Renovation Project, Project #G-935 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of KASA Construction for the Lucinda Garcia Park Renovations Project, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law CC-11 Construction Contract with Pokrajac Corporation for Permanent Asphalt Repair Services in an Amount not to Exceed $39,815.65; Authorize a Contingency Amount not to Exceed $7,963.13 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a Construction Contract with Pokrajac Corporation for Permanent Asphalt Repair Services in an amount not to exceed $39,815.65, authorize a contingency amount not to exceed $7,963.13, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three to five (3-5) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record.
PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Review of Art in Public Places Member at Large Appointments Staff Reference: Craig Jimenez, Director of Community Development RCM-3 Steve Baker Memorial Committee Update
Staff Reference: Craig Jimenez, Director of Community Development RCM-4 Recreation Park Outreach Overview
Staff Reference: Tina Cherry, Director of Community Services
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Gloria Crudgington
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Dr. Tamala Kelly
RCC-4 Mayor Pro Tem Larry J. Spicer
RCC-5 Mayor Becky A. Shevlin
(a) Councilmember discussion of appointment to Clean Power Alliance Board MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 6, 2023
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ADMINISTRATIVE REPORTS
AR-1 Discussion of Default Renewable Energy Rate to Commence Renewable Energy Service from Clean Power Alliance
Staff Reference: Dylan Feik, City Manager
Recommendation: Provide direction to staff for the selection of a default renewable energy rate with Clean Power Alliance for all commercial and residential electricity accounts beginning in 2024. Staff will return at the June 20th, 2023 City Council meeting with a resolution for consideration and approval.
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, June 20, 2023, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
Irene Cardiel Ortiz, Mother of Jailer Anisa Ortiz
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 1st day of June, 2023.
Sarah Godinez, CPMC, Assistant to the City Clerk