MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
76 th CITY COUNCIL
Becky A. Shevlin
Mayor
Larry J. Spicer
Mayor Pro Tem
Gloria Crudgington
Councilmember
Sergio P. Jiménez
Councilmember
Dr. Tamala Kelly
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, November 7, 2023, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
CORONAVIRUS DISEASE (COVID-19) ADVISORY: Wearing masks indoors is strongly recommended, as well as full vaccination or a recent negative test.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.cityofmonrovia.org. Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99 or Giggle Fiber Channel 87-2) 2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to [email protected] prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three to five (3-5) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, NOVEMBER 7, 2023
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REGULAR MEETING
of the 76
th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, November 7, 2023
7:30 P.M.
Copies of the Staff Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION Police Chaplain Terrence Brown
PLEDGE OF ALLEGIANCE Councilmember Dr. Tamala Kelly
ROLL CALL Request from Councilmember Crudgington to participate remotely pursuant to Government Code Section 54953(f)
Councilmembers Gloria Crudgington, Sergio P. Jiménez, Dr. Tamala Kelly, Mayor Pro Tem Larry J. Spicer, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming November 2023 as Pulmonary Hypertension Awareness Month Staff Reference: Barbara Gholar
PR-2 Proclaiming November 12-19, 2023, as United Against Hate Week PR-3 Presentation of Check by Assemblymember Chris Holden for Canyon Park STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Guadalupe Hilario
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the October 17, 2023, Special and Regular Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the October 17, 2023, Special and Regular Meetings CC-2 Payroll No. 22 in the Net Amount of $763,373.40, and Warrant Registers dated October 19, October 26 and November 2, 2023, in the Total Amounts of $951,666.57, $925,062.72 and $369,510.20, Respectively
Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 22 in the net amount of $763,373.40, and Warrant Registers dated October 19, October 26 and November 2, 2023, in the total amounts of $951,666.57, $925,062.72 and $369,510.20, respectively
CC-3 Cancellation of the January 2, 2024, and March 5, 2024, Regular City Council Meetings Staff Reference: Alice Atkins, City Clerk
Recommendation: Cancel the Regular City Council Meetings of January 2, 2024, and March 5, 2024 MONROVIA CITY COUNCIL AGENDA TUESDAY, NOVEMBER 7, 2023
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CC-4 Memorandum of Agreement with the San Gabriel Valley Council of Governments and Foothill Unity Center, Inc., to Support the Establishment of a Sub-Regional Food Recovery Hub for the Period Ending April 30, 2027
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the Memorandum of Agreement with the San Gabriel Valley Council of Governments and Foothill Unity Center, Inc., to support the establishment of a sub-regional food recovery hub for the period ending April 30, 2027, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-5 Award of Contract to Pro Services General Contractors to Patch and Reseal the Playground Surface at Library Park in an Amount Not to Exceed $32,368.80, and Authorize a Contingency Amount Not to Exceed $3,236.88, for a Total Expenditure in an Amount Not to Exceed $35,605.68 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a construction contract with Pro Services General Contractors to patch and reseal the playground surface at Library Park in an amount not to exceed $32,368.80; authorize a contingency amount not to exceed $3,236.88, for a total expenditure in an amount not to exceed $35,605.68; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-6 Acceptance of Work, Filing Notice of Completion, and Release Retention Funds to Layne Christensen Company for the Rehabilitation of the Treatment Tower 3 and Treatment Tower 4 Booster Pumps
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of Layne Christensen Company for the Rehabilitation of the Treatment Tower 3 and Treatment Tower 4 Booster Pumps, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law
CC-7 Purchase of One (1) 2024 Caterpillar 430 Backhoe Loader from Quinn Cat, and Two (2) 2023 Chevrolet Colorado Trucks in a Total Amount Not to Exceed $301,121.20; Authorize a Contingency Amount Not to Exceed $30,112.12, for a Potential Total Expenditure Not to Exceed $331,233.32; Find that Negotiation Instead of Formal Quote Process Will Best Serve the City Due to the Specialized Circumstances of Vehicle Purchases
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the purchase of a 2024 Caterpillar 430 backhoe loader from Quinn Cat and two (2) 2023 Chevrolet Colorado trucks in a total amount not to exceed $301,121.20; authorize a contingency amount not to exceed $30,112.12, for a total potential expenditure not to exceed $331,233.32; find that negotiation instead of formal quote process will best serve the City due to the specialized circumstances of vehicles purchases currently, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-8 Reject All Bids and Re-solicit Bids, Subject to Pre-Qualification of Bidders, for the Canyon Park Infrastructure Improvement Project (as Modified), Project #G-961 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Reject the five (5) bids received for the Canyon Park Infrastructure Improvement Project, Project #G-961, and authorize staff to complete a subsequent public bid process for this project, including pre-qualification of bidders
CC-9 Purchase of One (1) 2023 Ford Explorer XLT Utility Vehicle from Envision Ford of Duarte in the Amount of $48,988.43 and the Installation of New Emergency Equipment by West Coast Lights and Siren in an Amount Not to Exceed $9,000.00
Staff Reference: Heath Harvey, Police Captain
Recommendation: Approve the purchase of one (1) 2023 Ford Explorer Utility vehicle from Envision Ford of Duarte in the amount of $48,988.43 and installation of new emergency equipment by West Coast Lights and Siren in the amount of $9,000.00
MONROVIA CITY COUNCIL AGENDA TUESDAY, NOVEMBER 7, 2023
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CC-10 Service Request and Allocation of Funds in the Amount of $25,500.00 for Portions of the County of Los Angeles California Avenue Road Improvement Project located within the Incorporated City Boundaries
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Authorize staff to submit a Service Request to the County of Los Angeles and allocate $25,500.00 for portions of the California Avenue Road Improvement Project that fall within the incorporated boundaries of the City, and authorize the City Manager to execute the necessary project documents in a form approved by the City Attorney
CC-11 Consent to Assignment and Acknowledgement of Assigned Contract for the Transfer of the City’s Agreements with Empire Transportation, Inc. for the Provision of ADA Compliant Accessible Transportation Services and After School Youth Sports Program Participants, to Pro Park, LLC, for the Period Ending June 30, 2026
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Authorize the City Manager to execute the Consent to Assignment and Acknowledgement of Assigned Contract for the transfer of the City’s Agreements with Empire Transportation, Inc. , for the provision of ADA compliant accessible transportation services and After School Youth Sports program participants to Pro Park, LLC, for the period ending June 30, 2026, in a form approved by the City Attorney
CC-12 Temporary Appointment of a Retired Annuitant to Fill the Neighborhood and Business Services Division Manager Position in the Community Development Department Pursuant to Government Code Section 21221(h); Resolution No. 2023-44
Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Adopt Resolution No. 2023-44
CC-13 Consultant Service Agreement with Michael Baker International, Inc., for Temporary Contract Planning Services in an Amount Not to Exceed $60,000.00 for the Period Ending February 29, 2024, With One (1) Three-Month Option to Extend
Staff Reference: Craig Jimenez, Director
Recommendation: Approve an agreement with Michael Baker International, Inc., to provide temporary contract planning services in an amount not to exceed $60,000 for the period ending February 29, 2024, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-14 Advisory for Limited City Operations December 25, 2023, through January 1, 2024 Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Receive and file the report
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three to five (3-5) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record.
PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
MONROVIA CITY COUNCIL AGENDA TUESDAY, NOVEMBER 7, 2023
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RCM-2 Public Safety and Maintenance Activities at Station Square Park Staff Reference: Dylan Feik, City Manager
RCM-3 Municipal Water System Compliance Related to Per- and Polyfluoroalkyl Substances (PFAS) Staff Reference: Alex Tachiki, Public Works Director
RCM-3 March 5, 2024 Election Update
Staff Reference: Alice Atkins, City Clerk
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Gloria Crudgington
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Dr. Tamala Kelly
RCC-4 Mayor Pro Tem Larry J. Spicer
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 Amendment to Title 2 (Administration and Personnel) and Title 15 (Buildings and Construction) of the Monrovia Municipal Code Pertaining to the Art in Public Places Ordinance; Introduction and First Reading of Ordinance No. 2023-04
Staff Reference: Craig Jimenez, Director
Recommendation: Introduce, waive further reading, and read by title only Ordinance No. 2023-04
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, November 21, 2023, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
Dr. Wayne Dickason, Step-Father of Community Garden Director Dr. Kristen Ritzau I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 3rd day of November, 2023.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.