MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
76 th CITY COUNCIL
Becky A. Shevlin
Mayor
Larry J. Spicer
Mayor Pro Tem
Gloria Crudgington
Councilmember
Sergio P. Jiménez
Councilmember
Dr. Tamala Kelly
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, February 20, 2024, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
CORONAVIRUS DISEASE (COVID-19) ADVISORY: Wearing masks indoors is strongly recommended, as well as full vaccination or a recent negative test.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.cityofmonrovia.org. Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to [email protected] prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three to five (3-5) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 20, 2024 PAGE 2
REGULAR MEETING
of the 76
th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, February 20, 2024
7:30 P.M.
Copies of the Staff Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. The agenda indicates when Government Code § 84308 applies to an agenda item To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION
PLEDGE OF ALLEGIANCE Councilmember Dr. Tamala Kelly
ROLL CALL Councilmembers Gloria Crudgington, Sergio P. Jiménez, Dr. Tamala Kelly, Mayor Pro Tem Larry J. Spicer, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Pasadena Humane Pet of the Month
Staff Reference: Kevin McManus, Pasadena Humane, Public Relations & Communications Manager PR-2 Proclaiming March 2023 as “Women’s History Month”
Staff Reference: Jennifer Anderson, MUSD Board of Education/L.A. County Commission on Women PR-3 Proclaiming March 2023 as "Red Cross Month"
STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Guadalupe Hilario
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the February 6, 2024, Special and Regular Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the February 6, 2024, Special and Regular Meetings of the Monrovia City Council
CC-2 Payroll No. 4 in the Net Amount of $844,796.82, and Warrant Registers dated February 8 and February 15, 2024, in the Total Amounts of $1,328,953.22, and $1,216,216.91, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 4 in the net amount of $844,796.82, and Warrant Registers dated February 8 and February 15, 2024, in the total amounts of $1,328,953.22, and $1,216,216.91 respectively MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 20, 2024 PAGE 3
CC-3 Destruction of Certain Departmental Records; Resolution No. 2024-12 Staff Reference: Alice D. Atkins, City Clerk
Recommendation: Adopt Resolution No. 2024-12
CC-4 Reviewing and Extending the Proclamations of Local Emergency for the December 13, 2021, Rain Storm Event; and the Rain Storm Event Beginning on January 8, 2023; Resolution No. 2024-13 Staff Reference: Dylan Feik, City Manager
Recommendation: Adopt Resolution No. 2024-13
CC-5 Acceptance of Work, Filing Notice of Completion, and Release Retention Funds to General Pump Company for the Well No. 3 Rehabilitation Project, Project #G-951 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Acceptthe work of General Pump Company for the Well No. 3 Rehabilitation Project, Project #G-951, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law CC-6 Consultant Services Agreement with West Coast Arborists, Inc. for South Monrovia Tree Planting Plan – Phase II Project in an amount not to exceed $75,000.00 for Fiscal Year 2023-2024 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a Consultant Services Agreement with West Coast Arborists, Inc., for the South Monrovia Tree Planting Plan – Phase II Project in an amount not to exceed $75,000.00 for Fiscal Year 2023-2024, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-7 Consultant Services Agreement with Johnson Investigations Related to Employment Background Investigations for Prospective City Employees in an Amount Not to Exceed $45,000.00 per Fiscal Year for the Period Ending June 30, 2025
Staff Reference: Heath Harvey, Captain
Recommendation: Approve a Professional Services Agreement with Johnson Investigations in an amount not to exceed $45,000.00 per fiscal year for the period ending June 30, 2025, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-8 Award of Contract to DBX, Inc., for the Huntington Drive/Fifth Avenue (Monrovia Traffic Signals Project), Project C-3028, in an Amount Not to Exceed $1,904,008.00; Approve a Contingency Amount not to Exceed $190,400.00; Approve Task Order No. 1 with RKA, Inc., for Construction Management and Inspections services in an Amount Not to Exceed $79,750.00, Appropriate an Additional $350,158.00 in Road Maintenance and Rehabilitation Program Funds (RMRA – SB1) to Provide the Required Local Match for the Project; and Find the Project is Categorically Exempt from Review Under California Environmental Quality Act (CEQA) Guidelines Section 15301(e) Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the Plans and Specifications for Project #C-3028; award a contract to DBX, Inc., for the Huntington Drive/5th Avenue (Monrovia Traffic Signals Project), Project No. C-3028, in an amount not to exceed $1,904,008.00; approve a contingency amount not to exceed $190,400.00; approve Task Order No. 1 with RKA Consultants, Inc., for construction management and inspection services in an amount not to exceed $79,750.00; appropriate an additional $350,158.00 in Road Maintenance and Rehabilitation Program Funds (RMRA – SB1) to provide the required local match for the Project, find the Project is Categorically Exempt from review under California Environmental Quality Act (CEQA) Guidelines Section 15301(c); and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-9 Joint Tax Transfer Resolution for City of Monrovia Reorganization No. 2023-02 Related to Property at 923 10th Avenue, Arcadia; Resolution No. 2024-10 Staff Reference: Craig Jimenez, Community Development Director Recommendation: Adopt Resolution No. 2024-10
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three to five (3-5) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 20, 2024 PAGE 4
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 March 5, 2024 Election Update
Staff Reference: Alice D. Atkins, City Clerk
RCM-3 2024 Concerts in the Park Program Update
Staff Reference: Tina Cherry, Community Services Director
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Gloria Crudgington
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Dr. Tamala Kelly
(a) League of California Cities Mayors and Councilmembers Academy, January 24-26, 2024, Montery, California
RCC-4 Mayor Pro Tem Larry J. Spicer
(a) League of California Cities Mayors and Councilmembers Academy, January 24-26, 2024, Montery, California
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 Fiscal Year 2022-2023 Annual Comprehensive Financial Report Staff Reference: Rae Bowman, Deputy Administrative Services Director Recommendation: Receive and file the Fiscal Year 2022-23 Annual Comprehensive Financial Report AR-2 Fiscal Year 2023-2024 Budget Update, Resolution No. 2024-11 Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Adopt Resolution No. 2024-11
AR-3 Rescinding the Implementation of Phase II of the Water Conservation Plan, Enforcement Plan, and Excess Usage Penalty Surcharge; Adoption of Resolution No. 2024-14 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Adopt Resolution No. 2024-14
AR-4 Amendment to Chapter 15.04 (Codes Adopted) of Title 15 (Buildings and Construction) of the Monrovia Municipal Code Related to Permit and Plan Check Expirations and Extensions; Introduction and First Reading of Ordinance No. 2024-03 Staff Reference: Greg Boyajian, Building & Safety Division Manager Recommendation: Introduce, waive further reading, and read by title only Ordinance No. 2024-03
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 20, 2024 PAGE 5
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, March 19, 2024, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 16th day of February, 2024.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.