MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, June 4, 2024, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to [email protected] prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 4, 2024
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REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, June 4, 2024
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION
PLEDGE OF ALLEGIANCE Councilmember Larry J. Spicer
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming June 8, 2024, as "Race Unity Day"
Staff Reference: Barbara Gholar, Local Spiritual Assembly of the Baha'is of Monrovia PR-2 Proclaiming June 2024 as "LGBTQ+ Pride Month"
STUDENT GOVERNMENT REPRESENTATIVE REPORT – To resume in September
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the May 21, 2024, Regular and Special Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the May 21, 2024, Regular and Special Meetings of the Monrovia City Council
CC-2 Payroll No. 11 in the Net Amount of $821,431.29, and Warrant Registers dated May 23 and May 30, 2024, in the Total Amounts of $839,415.72 and $164,918.59, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 11 in the net amount of $821,431.29, and Warrant Registers dated May 23 and May 30, 2024, in the total amounts of $839,415.72 and $164,918.59, respectively MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 4, 2024
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CC-3 Award of Contract for Publication of Legal Advertisements to Beacon Media, Inc., for the period ending June 30, 2025
Staff Reference: Alice Atkins, City Clerk
Recommendation: Award a contract to Beacon Media, Inc., for the period ending June 30, 2025, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-4 Cancellation of the August 20, 2024, Regular City Council Meeting Staff Reference: Alice Atkins, City Clerk
Recommendation: Cancel the regular City Council meeting of August 20, 2024 CC-5 Agreement with All City Management Services Related to Crossing Guard Services in an Amount Not to Exceed $581,557.00 for the Period July 1, 2024, through June 30, 2027 Staff Reference: Alan Sanvictores, Police Chief
Recommendation: Find that the services are exempt from public bidding pursuant to Monrovia Municipal Code Section 3.24.120(B) and approve the agreement with All City Management Services to provide school crossing guard services in an amount not to exceed $581,557.00 for the period July 1, 2024, through June 30, 2027, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-6 Purchase of Three (3) 2024 Honda Pilot All Wheel Drive SUVs from Sierra Honda in the Amount of $145,413.00, and Purchase and Installation of New Emergency Equipment by Westcoast Installations in an Amount Not to Exceed $24,300.00
Staff Reference: Alan Sanvictores, Police Chief
Recommendation: Approve the purchase of three (3) 2024 Honda Pilot All Wheel Drive SUV’s from Sierra Honda, Monrovia and the emergency equipment and installation from West Coast Lights and Siren CC-7 Annual Review and Renewal of The Monrovia Police Department’s Military Equipment Use Policy, in compliance with Assembly Bill 481, codified as Government Code Section 7071(e)(1).); Resolution No. 2024-46
Staff Reference: Alan Sanvictores, Police Chief
Recommendation: Adopt Resolution No. 2024-46
CC-8 2024 All-America City Award Event and Competition; Receive and File Staff Reference: Dylan Feik, City Manager
Recommendation: Receive and file the report
CC-9 Modification and amendment to the State of California Department of Justice (DOJ) Tobacco Grant Program, and Amendment No. 1 to the Consultant Service Agreement with Impact Community United, Inc., Dated March 21, 2023
Staff Reference: Alan Sanvictores, Police Chief
Recommendation: Accept the modification and amendment to the State of California Department of Justice (DOJ) Tobacco Grant Program, and approve Amendment No. 1 to the Consultant Services Agreement with Impact Community United dated March 21, 2023.
CC-10 Ratification of Emergency Repairs to the Parking Garage Elevator Located at the Colorado Commons Parking Structure by Mitsubishi Electric US, Inc., in an Amount not to Exceed $77,000.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Ratify the emergency repairs of the parking garage elevator located at the Colorado Commons Parking Structure and authorize payment to Mitsubishi Electric US, Inc., in an amount not to exceed $77,000.00.
CC-11 Hazardous Fuels Reduction in the Hillside Wilderness Preserve (HWP) by California Conservation Corps (CCC) in an Amount Not to Exceed $200,000.00
Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve the hazardous fuels reduction in the Hillside Wilderness Preserve by the California Conservation Corps in an amount not to exceed $200,000.00 and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 4, 2024
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CC-12 Award of Contract to Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV Project, Project #G-967 in an Amount Not to Exceed $180,327.81; Approve a Contingency Amount Not to Exceed $18,000; Approve a Task Order with Merrell Johnson Engineering in an Amount not to Exceed $27,100 for Construction Management and Inspection Services Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Award a contract to Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV Project, Project #G-967 in an amount not to exceed $180,327.81; approve a contingency amount not to exceed $18,000; approve a Task Order with Merrell Johnson Engineering in an amount not to exceed $27,100 for Construction Management and Inspection Services; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-13 Award of Construction Contract with G.M. Sager Construction Co., Inc., for Permanent Asphalt Repair Services in an Amount Not to Exceed $72,000.00, and Approve a Contingency Amount Not to Exceed $7,200.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a construction contract with G.M. Sager Construction Co., Inc., for permanent asphalt repair services in an amount not to exceed $72,000.00; authorize a contingency amount not to exceed $7,200.00; find the Project is categorically exempt from review under the California Environmental Quality Act, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-14 On-Call Contractor Services Agreements with Doty Bros. Construction Co. and McKinney Construction for On-Call Water and Utility Maintenance and Operations Support for the Period Ending June 30, 2027, with Two (2) One-Year Options to Extend Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the On-Call Contractor Services Agreements with Doty Bros. Construction Co. and McKinney Construction for on-call water and utility maintenance and operations support for the period ending June 30, 2027, with two (2) one-year options to extend, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-15 Purchase of Water Meters and Equipment from Western Water Works Supply Company in an Amount Not to Exceed $335,445.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the purchase of Water Meters and Equipment from Western Water Works Supply Company in an Amount Not to Exceed $335,445.00 and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-16 Task Order with Bucknam Infrastructure Group, Inc., in an Amount not to Exceed $59,125 for a Three-Year Pavement Management Program; and Approve a Contingency Amount Not to Exceed $5,875.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a Task Order with Bucknam Infrastructure Group, Inc., in an amount not to exceed $59,125.00 for a Three-Year Pavement Management Program, approve a contingency amount not to exceed $5,875.00, and authorize the City Manager to execute the necessary documents
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS – None
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 4, 2024
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REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Summer Teen Programming Overview
Staff Reference: Rebecca Sandoval, Recreation Manager
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
(a) CJPIA Elected Officials Summit, May 14-16, 2024; Huntington Beach, CA (b) Neighborhoods USA (NUSA) Conference, May 22-25, 2024; Lubbock, TX RCC-4 Mayor Pro Tem Dr. Tamala Kelly
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 Fiscal Year 2023-24 Budget Update, Resolution No. 2024-34; Fiscal Year 2023-24 Schedule of Fees and Charges Update, Resolution No. 2024-45
Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Adopt Resolution Nos. 2024-34 and 2024-45
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, June 18, 2024, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 31st day of May, 2024.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.