MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE
MONROVIA CITY COUNCIL
HELD TUESDAY, JUNE 4, 2024, 7:30 P.M.
CLOSED SESSION: Mayor Becky A. Shevlin convened the Special Meeting/Closed Session of the Monrovia City Council on Tuesday, June 4, 2024, at 6:45 p.m., to discuss CS-1 Public Employee Evaluation Pursuant to Government Code GC 54957(b)(1): City Manager and CS-2 Conference with Labor Negotiator pursuant to Government Code §54957.6; City Negotiator - City Attorney; Unrepresented Employee: City Manager. All members were present. Mayor Shevlin adjourned the closed session at 7:20 p.m.
CONVENE: Mayor Shevlin convened the Regular Meeting of the Monrovia City Council of Tuesday, June 4, 2024, at 7:31 p.m. in City Council Chambers. In attendance were City Manager Dylan Feik, City Attorney Craig A. Steele, Assistant City Manager Lauren Vasquez, and City Clerk Alice D. Atkins.
INVOCATION: Jason Moss led the invocation.
PLEDGE OF ALLEGIANCE: Councilmember Larry J. Spicer led the pledge of allegiance.
ROLL CALL: In attendance were Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A Shevlin.
REPORT OF CLOSED SESSION: City Attorney Craig Steele stated that the City Council met in closed session to discuss the item on the posted agenda, and took no reportable action.
PRESENTATIONS/PROCLAMATIONS:
PR-1 Proclaiming June 8, 2024, as "Race Unity Day": The City Council presented a proclamation to Barbara Gholar, Local Spiritual Assembly of the Baha'is of Monrovia PR-2 Proclaiming June 2024 as "LGBTQ+ Pride Month": Mayor Shevlin read the proclamation.
STUDENT GOVERNMENT REPRESENTATIVE: To resume in September.
ORDER OF BUSINESS: There were no changes to the order of business.
CONSENT CALENDAR: It was moved by Councilmember Spicer, seconded by Mayor Pro Tem Dr. Kelly, to approve the consent calendar. The motion carried unanimously. The consent calendar consisted of the following items:
CC-1 Unadopted Minutes of the May 21, 2024, Regular and Special Meetings of the Monrovia City Council: The City Council adopted the Minutes of the May 21, 2024, Regular and Special Meetings of the Monrovia City Council.
CC-2 Payroll No. 11 in the Net Amount of $821,431.29, and Warrant Registers dated May 23 and May 30, 2024, in the Total Amounts of $839,415.72 and $164,918.59, Respectively: The City Council approved Payroll No. 11 in the net amount of $821,431.29, and Warrant Registers dated May 23 and May 30, 2024, in the total amounts of $839,415.72 and $164,918.59, respectively.
CC-3 Award of Contract for Publication of Legal Advertisements to Beacon Media, Inc., for the period ending June 30, 2025: The City Council awarded a contract to Beacon Media, Inc., for the period ending June 30, 2025, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-4 Cancellation of the August 20, 2024, Regular City Council Meeting: The City Council cancelled the regular City Council meeting of August 20, 2024.
CC-5 Agreement with All City Management Services Related to Crossing Guard Services in an Amount Not to Exceed $581,557.00 for the Period July 1, 2024, through June 30, 2027: The City Council found that the services are exempt from public bidding pursuant to Monrovia Municipal Code Section 3.24.120(B) and approved the agreement with All City Management Services to provide school crossing guard services in an MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE MONROVIA CITY COUNCIL JUNE 4, 2024 2 amount not to exceed $581,557.00 for the period July 1, 2024, through June 30, 2027, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-6 Purchase of Three (3) 2024 Honda Pilot All Wheel Drive SUVs from Sierra Honda in the Amount of $145,413.00, and Purchase and Installation of New Emergency Equipment by Westcoast Installations in an Amount Not to Exceed $24,300.00: The City Council approved the purchase of three (3) 2024 Honda Pilot All Wheel Drive SUV’s from Sierra Honda, Monrovia and the emergency equipment and installation from West Coast Lights and Siren.
CC-7 Annual Review and Renewal of The Monrovia Police Department’s Military Equipment Use Policy, in compliance with Assembly Bill 481, codified as Government Code Section 7071(e)(1).); Resolution No. 2024-46: The City Council adopted Resolution No. 2024-46.
CC-8 2024 All-America City Award Event and Competition; Receive and File: The City Council received and filed the report.
CC-9 Modification and amendment to the State of California Department of Justice (DOJ) Tobacco Grant Program, and Amendment No. 1 to the Consultant Service Agreement with Impact Community United, Inc., Dated March 21, 2023: The City Council accepted the modification and amendment to the State of California Department of Justice (DOJ) Tobacco Grant Program, and approved Amendment No. 1 to the Consultant Services Agreement with Impact Community United dated March 21, 2023.
CC-10 Ratification of Emergency Repairs to the Parking Garage Elevator Located at the Colorado Commons Parking Structure by Mitsubishi Electric US, Inc., in an Amount not to Exceed $77,000.00: The City Council ratified the emergency repairs of the parking garage elevator located at the Colorado Commons Parking Structure and authorized payment to Mitsubishi Electric US, Inc., in an amount not to exceed $77,000.00.
CC-11 Hazardous Fuels Reduction in the Hillside Wilderness Preserve (HWP) by California Conservation Corps (CCC) in an Amount Not to Exceed $200,000.00: The City Council approved the hazardous fuels reduction in the Hillside Wilderness Preserve by the California Conservation Corps in an amount not to exceed $200,000.00 and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-12 Award of Contract to Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV Project, Project #G-967 in an Amount Not to Exceed $180,327.81; Approve a Contingency Amount Not to Exceed $18,000; Approve a Task Order with Merrell Johnson Engineering in an Amount not to Exceed $27,100 for Construction Management and Inspection Services: The City Council awarded a contract to Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV Project, Project #G-967 in an amount not to exceed $180,327.81; approved a contingency amount not to exceed $18,000; approved a Task Order with Merrell Johnson Engineering in an amount not to exceed $27,100 for Construction Management and Inspection Services; and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-13 Award of Construction Contract with G.M. Sager Construction Co., Inc., for Permanent Asphalt Repair Services in an Amount Not to Exceed $72,000.00, and Approve a Contingency Amount Not to Exceed $7,200.00: The City Council approved a construction contract with G.M. Sager Construction Co., Inc., for permanent asphalt repair services in an amount not to exceed $72,000.00; authorized a contingency amount not to exceed $7,200.00; find the Project is categorically exempt from review under the California Environmental Quality Act, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-14 On-Call Contractor Services Agreements with Doty Bros. Construction Co. and McKinney Construction for On-Call Water and Utility Maintenance and Operations Support for the Period Ending June 30, 2027, with Two (2) One-Year Options to Extend: The City Council approved the On-Call Contractor Services Agreements with Doty Bros. Construction Co. and McKinney Construction for on-call water and utility maintenance and operations support for the period ending June 30, 2027, with two (2) one-year options to extend, and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE MONROVIA CITY COUNCIL JUNE 4, 2024 3 CC-15 Purchase of Water Meters and Equipment from Western Water Works Supply Company in an Amount Not to Exceed $335,445.00: The City Council approved the purchase of Water Meters and Equipment from Western Water Works Supply Company in an Amount Not to Exceed $335,445.00 and authorized the City Manager to execute the necessary documents in a form approved by the City Attorney.
CC-16 Task Order with Bucknam Infrastructure Group, Inc., in an Amount not to Exceed $59,125 for a Three-Year Pavement Management Program; and Approve a Contingency Amount Not to Exceed $5,875.00: The City Council approved a Task Order with Bucknam Infrastructure Group, Inc., in an amount not to exceed $59,125.00 for a Three-Year Pavement Management Program, approved a contingency amount not to exceed $5,875.00, and authorized the City Manager to execute the necessary documents.
Public Input:
1. Andy Tsai, Monrovia
2. Helen Tsai, Monrovia
3. Jew Mary Montalban-Pineda, Monrovia
4. Doug McComb, Monrovia
PUBLIC HEARINGS / MEETINGS: None
REPORTS OF CITY MANAGER AND STAFF:
RCM-1 City Council Directives Update: City Manager Feik provided a brief report regarding two recent incidents.
RCM-2 Summer Teen Programming Overview: Rebecca Sandoval, Recreation Manager, provided an update on the newly revamped Summer Program and Opportunities for Teens, Monrovia SPOT.
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES:
RCC-1 Councilmember Edward Belden
(a) Recent and upcoming community events
RCC-2 Councilmember Sergio P. Jiménez
(a) Recent and upcoming community events
RCC-4 Councilmember Larry J. Spicer
(a) CJPIA Elected Officials Summit, May 14-16, 2024; Huntington Beach, CA (b) Neighborhoods USA (NUSA) Conference, May 22-25, 2024; Lubbock, TX RCC-3 Mayor Pro Tem Dr. Tamala Kelly
(a) Recent and upcoming community events
RCC-5 Mayor Becky A. Shevlin
(a) Recent and upcoming community events
(b) Monrovia Reads named Non-Profit of the year by Assemblywoman Blanca Rubio (c) San Gabriel Valley Council of Government update
ADMINISTRATIVE REPORTS:
AR-1 Fiscal Year 2023-24 Budget Update, Resolution No. 2024-34; Fiscal Year 2023-24 Schedule of Fees and Charges Update, Resolution No. 2024-45:
Buffy Bullis, Administrative Services Director reviewed the agenda report and answered questions of City Council.
It was moved by Councilmember Spicer, seconded by Councilmember Jimenez, to adopt Resolution Nos. 2024-34 and 2024-45. The motion carried unanimously by roll call vote.
PUBLIC INPUT, CONTINUED, IF NEEDED: None
MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE MONROVIA CITY COUNCIL JUNE 4, 2024 4 ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED: None
SCHEDULED MEETINGS: The next Regular Meeting of the Monrovia City Council was scheduled for Tuesday, June 18, 2024, 7:30 P.M.
ADJOURNMENT: At 9:10 p.m., Mayor Shevlin adjourned the meeting of the Monrovia City Council in memory of Bob Dollins, longtime resident and Canyon Park volunteer.
APPROVED:
ATTEST:
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Becky A. Shevlin, Mayor
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Alice D. Atkins, MMC, City Clerk