MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, September 3, 2024, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to [email protected] before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to [email protected] prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 3, 2024 PAGE 2
REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, September 3, 2024
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
IN HONOR OF Alicia Monique Franco, Born August 2, 2024, Great Niece of Human Resources Office Aide Rosalie Moraza
Wesley del Rosario Sadun, Born August 6, 2024, to Meryl del Rosario and Elvio Sadun
Charles Heinz Luetke, Born August 10, 2020, and Joseph Sheppard Luetke, Born April 23, 2024, to Samantha and Jason Luetke
Ruby Cantu, Born July 8, 2024, to Historic Preservation Commissioner Jenny Ly and Steve Cantu
INVOCATION Pastor Joel Larson
PLEDGE OF ALLEGIANCE Councilmember Larry J. Spicer
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming September 2024 as "Childhood Cancer Awareness Month" PR-2 Proclaiming September 8-14, 2024 as "National Suicide Prevention Week" Staff Reference: Adriana Avila, Greater Los Angeles and Central Coast Chapter of the American Foundation for Suicide Prevention
STUDENT GOVERNMENT REPRESENTATIVE REPORT – To resume September 17, 2024
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 3, 2024 PAGE 3
CC-1 Unadopted Minutes of the August 6, 2024, Regular Meeting of the Monrovia City Council Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the August 6, 2024, Regular Meeting of the Monrovia City Council
CC-2 Payroll Nos. 17 and 18 in the Net Amount of $849,217.31 and $827,335.82, Respectively, and Warrant Registers dated August 8, August 15, August 22, August 29, 2024, in the Total Amounts of $1,685,952.07; $4,940,988.05; $290,921.89; and $2,435,592.12, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll Nos. 17 and 18 in the net amount of $849,217.31 and $827,335.82, 4espectively, and Warrant Registers dated August 8, August 15, August 22, August 29, 2024, in the total amounts of $1,685,952.07; $4,940,988.05; $290,921.89; and $2,435,592.12, respectively CC-3 Amending Section 17.14.020 (Use Restrictions for the HCD Zone) of the Monrovia Municipal Code to Add Governmental Services to the Permitted Use Types for the Historic Commercial Downtown (HCD) Zone, and Finding Adoption of the Ordinance to be Categorically Exempt from Review Under the California Environmental Quality Act; Adoption of Ordinance No. 2024-07 Staff Reference: Craig Jimenez, Community Development Director Recommendation: Adopt Ordinance No. 2024-07
CC-4 Contract Amendment No. 1 to the Contract Dated June 4, 2024, with Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV Project, Project #G-967 in an Amount Not to Exceed $68,345.00; for a Total Contract Amount Not to Exceed $266,672.81; Approve an Additional Contingency Amount Not to Exceed $6,834.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Contract Amendment No. 1 to the contract dated July 2, 2024, with Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV Project, Project #G-967 in an amount not to exceed $68,345.00 for a total contract Amount not to Exceed $273,506.81; approve an additional contingency amount not to exceed $6,834.00,; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-5 Amendment No. 7 to the Consultant Services Agreement with The Sauce Creative Services dated July 1, 2018, Related to the Design and Production of the Monrovia Today and On-Call Design and Printing Services for City Events and Programs in an Amount Not to Exceed $5,875.00, for Total Contract Amount Not to Exceed $128,875.00; find that the negotiated amendment is exempt from the City’s Purchasing requirements pursuant to Monrovia Municipal Code 3.24.120(A)(3) Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve amendment No. 7 to the Consultant Services Agreement with The Sauce Creative Services dated July 1, 2018 related to design and production of the Monrovia Today and on-call creative design services in an amount not to exceed $5,875.00, for total contract amount not to exceed $128,875.00, find that the contract is exempt from the City’s purchasing requirements under Monrovia Municipal Code 3.24.120(A)(3), and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-6 Participation in Year 4 of the Los Angeles Urban County Permanent Local Housing Allocation Program, Resolution No. 2024-56; and Allocation of Funding to the Housing Displacement Response Program in the Amount of $53,490.00 and Family and Advocate Support Services Program in the Amount of $68,078.00 for a Total Allocation in the Amount of $121,568.00 Staff Reference: Tina Cherry, Community Services Director Recommendation: Adopt Resolution No. 2024-56, allocate Year 4 PLHA funds to the Housing Displacement Response Program in the amount of $53,490.00 and the Family and Advocate Support Services Program in the amount of $68,078.00 for a total allocation in the amount of $121,568.00, and designate the City Manager to execute all relevant documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 3, 2024 PAGE 4
CC-7 Updating the Adopted Vehicle Miles Traveled (VMT) Requirements (Baseline and Thresholds of Significance) for the Purposes of Analyzing Transportation Impacts under the California Environmental Quality Act (CEQA), Resolution No. 2024-52 Staff Reference: John Mayer, Principal Planner
Recommendation: Adopt Resolution No. 2024-52
CC-8 Side Letter of Agreement with Management Employees related to Peace Officer Standards and Training (POST) Premium Pay
Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve the proposed Side Letter of Agreement to the MOU with Management Employees as set forth in Attachment A, and authorize the City Manager to execute necessary documents on behalf of the City in a form acceptable to the City Attorney CC-9 Amendments to Consultant Services Agreements dated October 6, 2020, with Bureau Veritas North America, Inc., and The Code Group, Inc., dba VCA Code to Provide As-Needed Plan Review, Inspection, and Consulting Services for the Period Ending September 30, 2025 Staff Reference: Greg Boyajian, Building & Safety Division Manager Recommendation: Approve Amendments to the Consultant Services Agreements dated October 6, 2020, with Bureau Veritas North America, Inc., and The Code Group, Inc., dba VCA Code to provide as-needed plan review, inspection, and consulting services for the period ending September 30, 2025 and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-10 Reviewing and Extending the Proclamations of Local Emergency for the December 13, 2021, Rain Storm Event; and the Rain Storm Event Beginning on January 8, 2023; Resolution No. 2024-58 Staff Reference: Dylan Feik, City Manager
Recommendation: Adopt Resolution No. 2024-58
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 SoCalGas SLIP Program Presentation
Staff Reference: Alex Tachiki, Public Works Director
RCM-3 Monrovia SPOT Program Overview
Staff Reference: Rebecca Sandoval, Recreation Manager
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 3, 2024 PAGE 5
RCC-5 Mayor Becky A. Shevlin
(a) Designation of Voting Delegate for the 2024 League of California Cities General Assembly (b) Appointments to Measure K Citizen Advisory Committee for 3-Year Terms Beginning July 1, 2024 ADMINISTRATIVE REPORTS - None
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, September 17, 2024, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
Gayle Miller, Mother-in-Law of Monrovia Old Town Advisory Board Member Kristin Miller James Mead, Retired Longtime Monrovia Police Officer
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 29th day of August, 2024.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.