MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, October 15, 2024, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, OCTOBER 15, 2024
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REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, October 15, 2024
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION Pastor Joel Larson
PLEDGE OF ALLEGIANCE Councilmember Sergio P. Jiménez
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Assembly Member Holden State of the District
Staff Reference: Assembly Member Chris Holden, District 41 PR-2 Pasadena Humane Pet of the Month
Staff Reference: Kevin McManus, Public Relations & Communications Manager PR-3 Proclaiming October 26, 2024 as "Make A Difference Day" Staff Reference: Macy Gracia, Executive Director at Volunteer Center of San Gabriel Valley PR-4 Recognition of Retiring Community Development Director Craig Jimenez Staff Reference: Lauren Vasquez, Assistant City Manager PR-5 Introduction of Newly Promoted Community Development Director Sheri Bermejo Staff Reference: Lauren Vasquez, Assistant City Manager STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Jasmine Rodriguez
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the October 1, 2024, Regular Meeting of the Monrovia City Council Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the October 1, 2024, Regular Meeting of the Monrovia City Council
MONROVIA CITY COUNCIL AGENDA TUESDAY, OCTOBER 15, 2024
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CC-2 Payroll No. 21 in the Net Amount of $845,662.64, and Warrant Registers dated October 3 and October 10, 2024, in the Total Amounts of $1,087,084.22 and $1,126,509.38, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 21 in the net amount of $845,662.64, and Warrant Registers dated October 3 and October 10, 2024, in the total amounts of $1,087,084.22 and $1,126,509.38, respectively
CC-3 Destruction of Certain Departmental Records; Resolution No. 2024-62 Staff Reference: Alice D. Atkins, City Clerk
Recommendation: Adopt Resolution No. 2024-62
CC-4 Purchase of Two (2) 2024 Ford Explorer Police Interceptor Utility Vehicles from Envision Ford in the Amount of $119,021.18, and Installation of New Emergency Equipment by West Coast Lights and Siren in an Amount Not to Exceed $46,020.76; Find that Negotiation, Rather than Bidding/Quotation Shall Best Serve the City Due to the Specialized Nature of the Vehicles; Approve a Contingency Amount Not to Exceed $7,224.00
Staff Reference: Heath Harvey, Police Captain
Recommendation: Approve the purchase of two (2) 2024 Ford Explorer Police Interceptor Utility vehicles from Envision Ford in the amount of $119,021.18, installation of new emergency equipment by West Coast Lights and Siren in an amount not to exceed $46,020.76, find that negotiation, rather than bidding/quotation shall best serve the City due to the specialized nature of the vehicles, and approve a contingency amount not to exceed $7,224.00
CC-5 Installation of Emergency Equipment on Two (2) Existing Police Department Vehicles by West Coast Lights and Siren in an Amount Not to Exceed $38,000.00; Find that Negotiation, Rather than Bidding/Quotation Shall Best Serve the City Due to the Specialized Nature of the Services Staff Reference: Heath Harvey, Police Captain
Recommendation: Approve the installation of new emergency equipment on two (2) existing Police Department vehicles by West Coast Lights and Siren in an amount not to exceed $38,000.00, and find that negotiation, rather than bidding/quotation, shall best serve the City due to the specialized nature of the vehicles
CC-6 Amendment No. 1 to the Agreement with NBS Government Finance Group, Dated November 15, 2022, to Modify Scope of Services, Increase Total Compensation by the Amount of $24,500.00 for a Total Amount Not to Exceed $143,450.00, and Extend the Term through December 31, 2025; Authorize a Revised Total Contingency of $7,172.50
Staff Reference: Rae Bowman, Administrative Services Deputy Director Recommendation: Approve Amendment No. 1 to the Agreement with NBS Government Finance Group, dated November 15, 2022, to increase total maximum compensation by the amount of $24,500 for a total compensation amount not to exceed $143,450, extend the term through December 31, 2025, authorize a revised total contingency of $7,172.50, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-7 Acceptance of Work, File Notice of Completion, and Release Retention Funds to General Pump Company, Inc. for Rehabilitation of the Emerson Reservoir Booster Pump No. 5-2 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: accept the work of General Pump Company, Inc., for the rehabilitation of the Emerson Reservoir Booster Pump No. 5-2, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law CC-8 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to Mission Paving and Sealing, Inc., for the Monroe and Wildrose Elementary Schools Safe Routes to School Project, Project #G-976
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of Mission Paving and Sealing, Inc., for the Monroe and Wildrose Elementary Schools Safe Routes to School Project, Project #G-976, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law
MONROVIA CITY COUNCIL AGENDA TUESDAY, OCTOBER 15, 2024
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CC-9 Amendment No. 2 to the Agreement with Pro Park, LLC, dated July 1, 2023, for the Provision of Americans with Disabilities Act Compliant Transportation Services as part of the GoMonrovia Program, Extending the Contract Period to April 30, 2025, in an Amount not to Exceed $1,653,420.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: approve Amendment No. 2 to the Agreement with Pro Park, LLC dated July 1, 2023, for the provision of Americans with Disabilities Act Compliant Transportation Services as part of the GoMonrovia Program, extending the contract term to April 30, 2025, in an amount not to exceed $1,653,420.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS
PH-1 Historic Landmark HL-168 and Mills Act Contact MA-156 for Property Located at 271 North Encinitas Avenue by Property Owner Richard Tipping; Resolution No. 2024-61; and find that the Project is Categorically Exempt from Review Under California Environmental Quality Act (CEQA) Guidelines Section 15331
Staff Reference: Vincent Gillespie, Assistant Planner
Recommendation: Adopt Resolution No. 2024-61
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Upcoming Community Events
Staff Reference: Rebecca Sandoval, Recreation Manager
RCM-3 Care Solace Update
Staff Reference: Anita Ward, Chief Growth Officer, Care Solace RCM-4 Review of Police Department Crime Data
Staff Reference: Alan Sanvictores, Chief of Police
RCM-5 Review of GoMonrovia and Monrovia Transit Program Options Staff Reference: Alex Tachiki, Public Works Director
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
(a) Metro Safety & Security Update; Robert Gummer, Deputy Chief, System Security & Law Enforcement
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
MONROVIA CITY COUNCIL AGENDA TUESDAY, OCTOBER 15, 2024
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RCC-5 Mayor Becky A. Shevlin
(a) Los Angeles County Good Neighbor Pledge
ADMINISTRATIVE REPORTS - None
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, November 19, 2024, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
John Jansen, Father of Fire Captain Joe Jansen
Gary Mandina, Father-in-Law of Fire Captain Harvey Hewitt I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 10th day of October, 2024.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.