MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, December 17, 2024, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, DECEMBER 17, 2024 PAGE 2
REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, December 17, 2024
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
IN HONOR OF Alana Michel, born November 25, 2024, to Eric Michel and Veronica Michel INVOCATION Pastor Joel Larson
PLEDGE OF ALLEGIANCE Councilmember Edward Belden
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Ugly Sweater Contest
PR-2 Pasadena Humane Pet of the Month
Staff Reference: Kevin McManus, Public Relations & Communications Manager PR-3 Recognition of 2024 Holiday Parade Award Winners
Staff Reference: Tiffany Peterson, Recreation Supervisor PR-4 Home Decorating and Window Display Contest Winners Staff Reference: Rebecca Sandoval, Recreation Manager
PR-4 Recognition of World War II Veteran Joe Sciarra
Staff Reference: Carey Vance, Library Manager
STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Jasmine Rodriguez
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the December 3, 2024, Regular Meeting of the Monrovia City Council Staff Reference: Alice Atkins, City Clerk
Recommendation: Minutes of the December 3, 2024, Regular Meeting of the Monrovia City Council MONROVIA CITY COUNCIL AGENDA TUESDAY, DECEMBER 17, 2024 PAGE 3
CC-2 Payroll No. 25 in the Net Amount of $941,655.76, and Warrant Registers dated December 5, and December 12, 2024, in the Total Amounts of $1,116,483.55 and $1,113,387.22, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Payroll No. 25 in the net amount of $941,655.76, and Warrant Registers dated December 5, and December 12, 2024, in the total amounts of $1,116,483.55 and $1,113,387.22, respectively CC-3 Adopting Zone Amendment ZA2024-0002 Amending The Official Zoning Map For The City Of Monrovia Set Forth In Section 17.04.040 Of Title 17 (Zoning) Of The Monrovia Municipal Code To Designate The Property At 923 South 10th Avenue In The City Of Arcadia (APN 5780-019-011) As Residential Medium Density And Public/Quasi-Public In The City Of Monrovia, In Connection With The Proposed Annexation Of The Territory Known As Reorganization No. 2023-02 To The City Of Monrovia And Detachment From The City Of Arcadia; Adoption of Ordinance No. 2024-10 Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Adopt Ordinance No. 2024-10
CC-4 Community Facilities District Annual Accountability Reports for Fiscal Year 2023-2024; Receive and File
Staff Reference: Angela Cho, Assistant to the City Manager Recommendation: Receive and file the report
CC-5 Consultant Services Agreement with Turbo Data Systems Inc., for Parking Citation Management Services for the Period July 1, 2024 through December 31, 2027 Staff Reference: Heath Harvey, Chief of Police
Recommendation: Approve the Consultant Services Agreement with Turbo Data Systems, Inc., for the period July 1, 2024 through December 31, 2027, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-6 Agreement with Pyro Spectaculars, Inc., in the Amount of $33,000.00 for Production of the 2025 Fourth of July Fireworks Show
Staff Reference: Rebecca Sandoval, Recreation Manager
Recommendation: Approve an agreement with Pyro Spectaculars, Inc., for production of the 2025 Fourth of July fireworks show in the amount of $33,000.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-7 Updated Fiscal Year 2024-2025 Part-Time Classification / Compensation Program Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve the proposed updated Part-Time Classification & Compensation Program to comply with the state mandated minimum wage rate increase CC-8 Funding Agreement with Los Angeles County Metropolitan Transportation Authority for the Monrovia Active Community Travel Vinculum Phase I Project Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the Funding Agreement with the Los Angeles County Metropolitan Transportation Authority for the Monrovia Active Community Travel Vinculum Phase I Project, and authorize the City Manager or his designee to execute the necessary documents in a form to be approved by the City Attorney
CC-9 License Agreement with Merengue Bakery and Café to allow the installation of a metal staircase within the pedestrian alley on the north side of the property at 417 South Myrtle Avenue Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the license agreement with Merengue Bakery and Café and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA TUESDAY, DECEMBER 17, 2024 PAGE 4
CC-10 Acceptance of Work, File Notice of Completion, and Release Retention Funds to Overhead Door Company of Inland Empire for the Purchase and Installation of Replacement Apparatus Bay Doors at Fire Station No. 101
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of Overhead Door Company of Inland Empire for the purchase and installation of replacement apparatus bay doors at Fire Station No. 101, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law
CC-11 Award of Contract to G.L. Schaeffler, Inc., dba Mountjoy Construction Co., in an Amount not to Exceed $96,700.00 for Emergency Repairs to the Library; Approve a Project Contingency in an Amount not to Exceed $9,670.00; and Find That the Project is Categorically exempt from CEQA Review
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Award a contract to G.L. Schaeffler, Inc., dba Mountjoy Construction Co., for emergency repairs to the Library in an Amount Not to Exceed $96,700.00, approve a contract contingency not to exceed $9,670.00, find that the Project is categorically exempt from CEQA review., and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-12 Task Order with Willdan Engineering in an Amount not to Exceed $132,400.00 for Engineering Services Related to Slope Stabilization at the 400 Block of Cloverleaf Drive; and Approve a Contingency Amount Not to Exceed $13,240.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a Task Order with Willdan Engineering in an amount not to exceed $132,400.00 for engineering services related to slope stabilization at the 400 Block of Cloverleaf Drive, approve a contingency amount not to exceed $13,240.00, and authorize the City Manager to execute the necessary documents
CC-13 Amendment No. 1 to the Consultant Services Agreement with Sagecrest Planning and Environmental dated January 18, 2022, to Provide Additional Housing Element Implementation Support Services in an Amount Not to Exceed $$47,480.00 for a Total Amount Not to Exceed $201,570.00 and to Extend the Term of the Agreement to December 31, 2025, with the Option of Two One-Year Extensions
Staff Reference: John Mayer, Planning Division Manager
Recommendation: Approve Amendment No. 1 to the Consultant Services Agreement with Sagecrest Planning and Environmental dated January 18, 2022, to provide additional Housing Element implementation support services in an amount not to exceed $47,480.00 for a total amount not to exceed $201,570.00 and to extend the term of the Agreement to December 31, 2025, with the option of two oneyear extensions, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney.
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS – None
MONROVIA CITY COUNCIL AGENDA TUESDAY, DECEMBER 17, 2024 PAGE 5
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 2025 Measure K Spending Plan in the Amount of $16,019,040 Staff Reference: Dylan Feik, City Manager
Recommendation: Approve the 2025 Measure K Spending Plan in the Amount of $16,019,040 AR-2 Revisions to the GoMonrovia Service Hours and Lyft Pass Fare, and Amendment No. 2 to the Agreement with Pro Park, LLC, dated July 1, 2023, for the Provision of Americans with Disabilities Act (ADA) Compliant Transportation Services as part of the GoMonrovia Program in an Amount not to Exceed $1,798,581.00 for the period ending June 30, 2026, with the Option to Extend for Four (4) Additional One-Year Periods
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the proposed revisions to GoMonrovia Service Hours and the Lyft Pass Fare and Amendment No. 2 to the Agreement with Pro Park, LLC, dated July 1, 2023, for the Provision of Americans with Disabilities Act (ADA) Compliant transportation and dispatch services as part of GoMonrovia in an amount not to exceed $1,798,581.00 for the period ending June 30, 2026, with four (4) one-year options to extend, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
AR-3 Discussion Regarding Possibly Changing the Date of the Monrovia General Municipal Election to the Date of the Statewide General Election in November of Even-Numbered Years, Beginning in 2026, and Provide Direction to Staff
Staff Reference: Craig Steele, City Attorney
Recommendation: Direction only
AR-4 Award of Contract to Pokrajac Corporation in an Amount Not to Exceed $65,801.36 for Emergency Repairs to the Flood Control Channel Wall Adjacent to 346 Genoa Street; Approve a Project Contingency in an Amount not to Exceed $6,580.00; and Find That the Project is Categorically exempt from CEQA Review
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Award a contract to Pokrajac Corporation for emergency repairs to the Flood Control Channel wall adjacent to 346 Genoa Street in an amount not to exceed $65,801.36, approve a contingency amount not to exceed $6,580.00, find that the Project is categorically exempt from CEQA review, find that the emergency will not permit a delay resulting from the competitive solicitation of bids and that the action is necessary to respond to the emergency, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
MONROVIA CITY COUNCIL AGENDA TUESDAY, DECEMBER 17, 2024 PAGE 6
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, January 21, 2024, 7:30 P.M., CityCouncil Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
Kristine Ryan, Retired Administrative Assistant / Passport Agent, City Clerk’s Office I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 12thday of December, 2024.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.