MONROVIA CITY COUNCIL AGENDA (AMENDED)
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, January 21, 2025, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA * AMENDED * TUESDAY, JANUARY 21, 2025 PAGE 2
REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, January 21, 2025
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
IN HONOR OF Karlo Anthony Falcone, Born November 28, 2024, to Historic Preservation Commissioner Michael & Vedrana Falcone
Vahe Boyajian, Born December 11, 2024, to Building Division Manager Greg & Narine Boyajian
Nolan John Simpson, Born January 6, 2025, to Parents Garret and Kelsey Simpson, and Grandmother Annette Simpson
Ivory Blossom, Born July 26, 2024, Foster Child to Monrovia Old Town Advisory Boardmemeber Shawn Spencer
INVOCATION
PLEDGE OF ALLEGIANCE Monrovia Pack 66 Cub Scouts
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Pasadena Humane Pet of the Month
Staff Reference: Kevin McManus, Public Relations & Communications Manager PR-2 Recognition of City Traffic Engineer Pat Gibson, Named Director of Venue Transportation for the 2028 Olympic and Paralympic Games
Staff Reference: Alex Tachiki
STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Jasmine Rodriguez
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
MONROVIA CITY COUNCIL AGENDA * AMENDED * TUESDAY, JANUARY 21, 2025 PAGE 3
CC-1 Unadopted Minutes of the December 17, 2024, Regular and Special Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the December 17, 2024, Regular and Special Meetings of the Monrovia City Council
CC-2 Payroll Nos. 26, 1, and 2 in the Net Amounts of $865,823.20, $834,245.76, and $1,002,364.12, Respectively, and Warrant Registers dated December 19, 2024, January 2, January 13, and January 16, 2025, in the Total Amounts of $549,381.24, $279,594.93, $1,782,313.56, and $242,442.95, Respectively
Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll Nos. 26, 1, and 2 in the net amounts of $865,823.20, $834,245.76, and $1,002,364.12 respectively, and Warrant Registers dated December 19, 2024, January 2, January 13, and January 16, 2025, in the total amounts of $549,381.24, $279,594.93, $1,782,313.56, and $242,442.95 respectively
CC-3 Ratifying the City Manager’s Proclamation of Existence of a Local Emergency; Resolution No. 2025-06
Staff Reference: Dylan Feik, City Manager
Recommendation: Adopt Resolution No. 2025-06
CC-4 Reviewing and Extending the Proclamations of Local Emergency for the December 13, 2021, Rain Storm Event; and the Rain Storm Event Beginning on January 8, 2023; Resolution No. 2025-07 Staff Reference: Dylan Feik, City Manager
Recommendation: Adopt Resolution No. 2025-07
CC-5 Participation in Year 5 of the Los Angeles Urban County Permanent Local Housing Allocation Program, Resolution No. 2025-02; and Allocation of Funding to the Housing Displacement Response Program in the Amount of $48,564.00 and Family and Advocate Support Services Program in the Amount of $61,808.00 for a Total Allocation in the Amount of $110,372.00 Staff Reference: Tina Cherry, Community Services Director Recommendation: Adopt Resolution No. 2025-02, allocate Year 5 PLHA funds to the Housing Displacement Response Program in the amount of $48,564.00 and the Family and Advocate Support Services Program in the amount of $61,808.00 for a total allocation in the amount of $110,372.00, and designate the City Manager to execute the necessary documents in a form approved by the City Attorney CC-6 Escheatment of Unclaimed Funds
Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve and direct staff to escheat the 17 checks under $15 in value, totaling $137.05, and approve the transfer of the remaining unclaimed checks as of March 2, 2025, to the General Fund CC-7 Payment to Norman A. Traub Associates for Professional Service Fees in the Amount of $30,407.41 Staff Reference: Dylan Feik, City Manager
Recommendation: Approve payment not to exceed $30,407.41 to Norman A. Traub Associates CC-8 Amendment No. 1 to the Agreement with Jacob Green & Associates, Inc., dated February 15, 2022, Related to the Community Development Block Grant Residential Rehabilitation Program, Amending the Fee Schedule and Extending the Term Through June 30, 2026 Staff Reference: Jessie Woo, Neighborhood Services Program Coordinator Recommendation: Approve Amendment No. 1 to the Agreement with Jacob Green & Associates, Inc., dated February 15, 2022, related to the Community Development Block Grant Residential Rehabilitation Program, amending the Fee Schedule and extending the term through June 30, 2026, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA * AMENDED * TUESDAY, JANUARY 21, 2025 PAGE 4
CC-9 Consultant Services Agreement with TKJM Transportation Consultants to Develop a Comprehensive Safety Action Plan and Bicycle Master Plan Update in an Amount Not to Exceed $218,293.00 for the Period Ending February 21, 2028
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a Consultant Services Agreement with TJKM Transportation Consultants to develop a Comprehensive Safety Action Plan and Bicycle Master Plan Update in an amount not to exceed $218,293.00 for the period ending February 21, 2028, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-10 Affiliation Agreement with Mount San Antonio College Related to EMT-Paramedics Training and Instruction Programs for the Period Ending January 1, 2030 Staff Reference: Chris Huson, Division Chief
Recommendation: Approve the affiliation agreement with Mount San Antonio College related to EMTParamedics training and instruction programs for the period ending January 1, 2030, and authorize the City Manager to execute the necessary documents in form approved by the City Attorney CC-11 Amendment Nos. 1 and 2 to the Consultant Services Agreement with S.N. Ward & Son (Ward Service) dated December 1, 2020, for Maintenance of Public Works Fleet Vehicles, Exercising Two (2) Options To Extend through the Period Ending December 1, 2025, in an Amount Not to Exceed $124,800.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Amendment No. 1 and Amendment No. 2 to the Consultant Services Agreement with S.N. Ward & Son, dated December 1, 2020, for Maintenance of Public Works Fleet Vehicles, extending the term through December 1, 2025, in an amount not to exceed $124,800.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-12 Amendment No. 4 to the Consultant Services Agreement with Pacific Productions dated June 18, 2019, Related to Professional Audio Services for Community Events in an Amount Not to Exceed $35,000.00 for a Total Amount Not to Exceed $95,000.00 for the Period Ending June 30, 2025 Staff Reference: Rebecca Sandoval, Recreation Manager
Recommendation: Approve Amendment No. 4 to the Consultant Services Agreement with Pacific Productions dated June 18, 2019, related to professional audio services for community events in an amount not to exceed $35,000.00 for a total amount not to exceed $95,000.00 for the period ending June 30, 2025, and to authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-13 Amendment No. 1 to the Agreement with Performance Truck Repair, Inc., dated December 20, 2022, for Maintenance and Repair of Fire Department Large Vehicles, Increasing Compensation an Additional $125,000.00 for Fiscal Year 2024-2025 for Total Compensation of $450,000.00 under the Current Agreement, and Extending the Term through June 30, 2028 Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve Amendment No. 1 to Agreement with Performance Truck Repair, Inc., dated December 20, 2022, for Fire Department large vehicle maintenance and repair, increasing compensation an additional $125,000.00 for Fiscal Year 2024-2025 for Total Compensation of $450,000.00 under the Current Agreement, and Extending the Term through June 30, 2028; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-14 Updated Fiscal Year 2024-2025 Part-Time Classification & Compensation Program Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve administrative corrections to the updated Part-Time Classification & Compensation Program
MONROVIA CITY COUNCIL AGENDA * AMENDED * TUESDAY, JANUARY 21, 2025 PAGE 5
CC-15 Subrecipient Agreement between the County of Los Angeles and the City of Monrovia for Acceptance of 2023 State Homeland Security Grant Program Funds in the Amount of $375,409.00 Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve the Subrecipient Agreement between Los Angeles County and the City of Monrovia related to the 2023 State Homeland Security Grant Program funds in the amount of $375,409.00, and authorize the City Manager or his designee to accept and expend any additional 2023 SHGP funds that may become available and execute the necessary documents
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS
PH-1 Proposed 51st Year (Fiscal Year 2025-2026) Community Development Block Grant (CDBG) Programs; Resolution No. 2025-05
Staff Reference: Jessie Woo, Neighborhood Services Program Coordinator Recommendation: Adopt Resolution No. 2025-05
PH-2 Fiscal Year 2023-2024 Annual Mitigation Fee Report and Traffic Impact Fee (TIF) Update and CEQA Exemption Finding, Resolution No. 2025-01
Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Adopt Resolution No. 2025-01, finding that the TIF adjustment is exempt from CEQA review
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Update on 2025 Windstorm and Eaton Fire
Staff Reference: Dylan Feik, City Manager
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
(a) CalCities Presidential Appointment to League of California Cities Environmental Quality Policy Committee for a One-Year Term
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
(a) Reappointment to League of California Cities Housing and Economic Development Development Policy Committee; Discussion Regarding Top Three (3) Housing Needs RCC-5 Mayor Becky A. Shevlin
MONROVIA CITY COUNCIL AGENDA * AMENDED * TUESDAY, JANUARY 21, 2025 PAGE 6
ADMINISTRATIVE REPORTS
AR-1 Purchase and Sale Agreement with The Terry and Charee McAuliffe Living Trust for Real Property Located at 222 East Cypress Avenue in the Amount of $1,530,000; Approve a Contingency Amount Not to Exceed $153,000 for Additional Fees and Necessary Costs Associated with the Purchase Staff Reference: Dylan Feik, City Manager
Recommendation: Approve the proposed Purchase and Sale Agreement with The Terry and Charee McAuliffe Trust for the property at 222 East Cypress Avenue in an amount not to exceed $1,530,000, approve a 10% contingency amount for staff to address necessary costs and fees associated therewith, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney AR-2 Amendment to Title 17 (Zoning Code) of the Monrovia Municipal Code, Amending Regulations Pertaining to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) in Compliance with California State Law; Introduction and First Reading of Ordinance No. 2025-01 Staff Reference: Jennifer Drive, Senior Planner
Recommendation: Introduce, waive further reading, read by title only Ordinance No. 2025-01 and set for Public Hearing on February 4, 2025
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, February 4, 2025, 7:30 P.M., CityCouncil Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
Jose Cruz Sandoval, Father-in-Law of Recreation Manager Rebecca Sandoval Christopher Paul Atherall, Father-in-Law of Lt. Kevin Oberon Jim Spring, Longtime Resident and Literacy/Youth Advocate I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 17th day of January, 2025.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.