MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, February 18, 2025, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 18, 2025 PAGE 2
REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, February 18, 2025
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION
PLEDGE OF ALLEGIANCE Councilmember Larry J. Spicer
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Pasadena Humane Pet of the Month
Staff Reference: Kevin McManus, Public Relations & Communications Manager STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Jasmine Rodriguez
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the February 4, 2025, Regular Meeting and February 11, 2025, Special Meeting of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the February 4, 2025, Regular Meeting and February 11, 2025, Special Meeting of the Monrovia City Council
CC-2 Payroll No. 4 in the Net Amounts of $863,709.12, and Warrant Registers dated February 6 and February 13, 2025, in the Total Amounts of $306,212.70 and $1,363,137.19, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 4 in the net amounts of $863,709.12, and Warrant Registers dated February 6 and February 13, 2025, in the total amounts of $306,212.70 and $1,363,137.19, respectively CC-3 Destruction of Certain Departmental Records; Resolution No. 2025-08 Staff Reference: Alice D. Atkins, City Clerk
Recommendation: Adopt Resolution No. 2025-08
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 18, 2025 PAGE 3
CC-4 Payment to Norman A. Traub Associates for Professional Service Fees in an Additional Amount Not to Exceed $5,000.00 for a Total Amount Not to Exceed $35,407.41, and to RCS Investigations & Consulting for Professional Service Fees in an Amount Not to Exceed $ $27,500.00 Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve payment to Norman A. Traub Associates in an additional amount not to exceed $5,000 for a total amount not to exceed $35,407.11, and payment to RCS Investigations & Consulting an additional amount of $2,500 for a total amount not to exceed $27,500 related to investigation and legal fees
CC-5 Proposed Language Revisions to Side Letter of Agreement with Monrovia Municipal Employees’ Association
Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve the updated Side Letter of Agreement to the MOU with Monrovia Municipal Employees’ Association
CC-6 Proposed Language Revisions to Side Letter of Agreement with Monrovia Firefighters’ Association Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve the updated Side Letter of Agreement to the MOU with Monrovia Firefighters’ Association
CC-7 Amendment No. 1 to the Consultant Services Agreement with Perkins Eastman Architects, D.P.C., dated February 6, 2024 for Professional Design Services Related to the Monrovia Community Center Renovation Project, to Reduce the Scope of Work and Decrease Total Compensation by the Amount of $220,900 for a Total Amount Not to Exceed $1,657,100 and Approve a Revised Contingency Amount Not to Exceed $165,710
Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve Amendment No. 1 to the Consultant Services Agreement with Perkins Eastman Architects, D.P.C., dated February 6, 2024 , for design services related to the Monrovia Community Center Renovation Project, to decrease the total compensation by the amount of $220,900.00 for a total amount not to exceed $1,657,100.00;approve a revised contingency amount not to exceed $165,710.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-8 Purchase of Playground Equipment and Shade Structure from Landscape Structures, Inc., in the Amount of $410,821.88 ; Approval of a Contingency in an Amount Not to Exceed $41,000.00; and Solicitation of Bids for the Satoru Tsuneishi Park Project, Project # G-1000 Staff Reference: Alex Tachiki, Public Works Director / Tina Cherry, Community Services Director Recommendation: Approve the purchase of playground equipment and shade structures from Landscape Structures, Inc., in the amount of $410,821.88, approve a contingency in an amount not to exceed $41,000.00, authorize staff to advertise the Notice Inviting Bids and conduct a formal bidding process for the Satoru Tsuneishi Park Project, Project # G-1000, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-9 Acceptance of Work, File Notice of Completion, and Release Retention Funds to Layne Christensen Company for Rehabilitation of the Upper Cloverleaf Booster Pump No. 4-4 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of Layne Christensen Company, for the rehabilitation of the Upper Cloverleaf Booster Pump No. 4-4, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained fund in accordance with the contract provisions and applicable law CC-10 Transfer Agreement No. 2024MP52 with the Los Angeles County Flood Control District Related to the Safe, Clean Water – Municipal Program for the Period Ending June 30, 2028 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Transfer Agreement No. 2020MP52 with the Los Angeles County Flood Control District related to the Safe, Clean Water – Municipal Program for the period ending June 30, 2028, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 18, 2025 PAGE 4
CC-11 Acceptance of Work, File Notice of Completion, and Release Retention Funds to Layne Christensen Company for Well No. 4 Motor and Stand Replacement Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of Layne Christensen Company for Well No. 4 motor and stand replacement, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law CC-12 Modification to the Annual Maintenance and License Fees for TRAKiT Development Services Software Service for the Fiscal Year 2024-2025, with Subsequent Increases not to Exceed 5% annually through Fiscal Year 2026-2027
Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Approve the modification to the Annual Maintenance and License Fees for TRAKiT Development Services Software Service for the Fiscal Year 2024-2025, with three (3) one-year options to extend with an annual increase not to exceed 5% through FY 2026-2027, ratify the fee amount for Fiscal Year 2023-2024, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-13 One-Year Time Extension on the Approval of Vesting Tentative Tract Map No. 82571 and Conditional Use Permit CUP2019-0016 for the Consolidation of Thirteen Parcels into One (1) 3.30 Acre Site and the Construction of the Arroyo at Monrovia Station Mixed-Use Development Located at 202-238 West Evergreen Avenue; 1551 South Primrose Avenue; and 1610 South Magnolia Avenue; Resolution No. 2025-09, by Evergreen Investment Partners, LLC (Matt Waken) Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Adopt Resolution No. 2025-09
CC-14 Amendment to the Agreement for The Commission of Artwork with Ryan Burch dated July 2, 2024, for the Installation of the Route 66 Mural on the Huntington Drive Pedestrian Bridge, Increasing the Expenditure by $25,000 for a Total Project Amount Not to Exceed $85,000, and Extending the Time for Performance Through April 30, 2025
Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Approve an amendment to the agreement with Ryan Burch for the Installation of the Route 66 Mural, allocate an additional $25,000 of Art in Public Places Funds for a total project amount of $85,000, extend the term through April 30, 2025, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-15 Purchase of One (1) 2020 Boise Mobile Equipment (BME) Type VI Paramedic Rescue Squad Built on a 2019 Dodge 5500 Crew Cab 4x4 Chassis from the City of Glendale in the Amount of $215,000.00
Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve the purchase of one (1) 2020 Boise Mobile Equipment (BME) Type VI Paramedic Rescue Squad Built on a 2019 Dodge 5500 Crew Cab 4x4 Chassis from the City of Glendale in the Amount of $215,000.00, and authorize the City Manager to execute all required purchasing documents in a form approved by the City Attorney
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS – None
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 18, 2025 PAGE 5
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Boards & Commissions Survey on Term Limits and Cancellation of Meetings in August Staff Reference: Alice Atkins, City Clerk
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
(a) Upcoming San Gabriel Valley Council of Governments Energy, Environment and Natural Resources Committee Meeting; South Coast Air Quality Management District Proposed Amended Rules RCC-5 Mayor Becky A. Shevlin
(a) Appointment to Fill Unscheduled Vacancy on the Monrovia Library Board for an Unexpired Term Ending June 30, 2025
ADMINISTRATIVE REPORTS
AR-1 Amendment to Title 2, Chapter 2.20, of the Monrovia Municipal Code Changing the General Municipal Election Date to the Date of the Statewide General Election in Even-Numbered Years Beginning in 2026 and Extending Current Terms of Office Accordingly; Introduction of Ordinance No. 2025-02
Staff Reference: Craig Steele, City Attorney
Recommendation: Introduce, waive further reading, and read by title only Ordinance No. 2025-02 AR-2 Fixture Replacement Rate Agreement with Southern California Edison Related to Retrofit of Utility-Owned Street Lights to Light-Emitting Diode (LED) Technology Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the LS-1 Option E agreement with Southern California Edison for retrofit of Utility-owned High Pressure Sodium Vapor (HPS) Street Lights city-wide to LED Technology and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney AR-3 Preservation of the Anderson House Museum Located at 215 East Lime Avenue Staff Reference: Dylan Feik, City Manager
Recommendation: Acquire and preserve the Anderson House Museum in its present location, and authorize the City Manager to prepare necessary documents, forms and reports and as approved by the City Attorney
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, March 4, 2025, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
MONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 18, 2025 PAGE 6
IN MEMORY OF
Jake Ferntheil; Monrovia High School Band and Choir Director Carmen Acosta; retired Monrovia Police Records Supervisor I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 14th day of February, 2025.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.