MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, May 6, 2025, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, MAY 6, 2025
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REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, May 6, 2025
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $250 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION
PLEDGE OF ALLEGIANCE Mayor Pro Tem Dr. Tamala Kelly
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming May 2025 as "Mental Health Awareness Month" PR-2 Proclaiming May 2025 as “Asian-American and Pacific Islander Heritage Month” PR-3 Proclaiming May 2025 as "Older Americans Month" and Recognition of 2025 Older American of the Year Honoree
Staff Reference: Tiffany Petersen, Recreation Supervisor STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Jasmine Rodriguez
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the April 15, 2025, Regular Meeting of the Monrovia City Council Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the April 15, 2025, Regular Meeting of the Monrovia City Council
MONROVIA CITY COUNCIL AGENDA TUESDAY, MAY 6, 2025
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CC-2 Payroll No. 9 in the Net Amount of $855,558.92, and Warrant Registers dated April 17 and April 24, 2025, and May 1, 2025, in the Total Amounts of $262,622.82, $657,647.30, and $657,647.30, Respectively
Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 9 in the net amount of $855,558.92, and Warrant Registers dated April 17 and April 24, 2025, and May 1, 2025 in the total amounts of $262,622.82, $657,647.30, and $657,647.30, respectively
CC-3 Amendment to Chapter 8.04 of Title 8 of the Monrovia Municipal Code and Adopting by Reference Amended Division 1 of Title 8, and Title 11 of The County Of Los Angeles Code as the Health Code of The City of Monrovia; Adoption of Ordinance No. 2025-05 Staff Reference: Craig Steele, City Attorney
Recommendation: Adopt Ordinance No. 2025-05
CC-4 Amendment to Chapter 2.20 of Title 2 of the Monrovia Municipal Code, Relating to Limits on Contributions to Candidates for City Elective Office; Adoption of Ordinance No. 2025-04 Staff Reference: Craig Steele, City Attorney
Recommendation: Adopt Ordinance No. 2025-05 CC-5
CC-6 Change Order to the Contract with Pacific Productions Related to Permanent Event Light Installation at the Station Square Bandshell in the Amount of $3,500, for a Total Revised Contract Amount Not to Exceed $32,990.42, Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds
Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve the change order with Pacific Productions related to Permanent Event Light Installation at the Station Square Bandshell in the amount of $3,500, for a Total Revised Contract Amount Not to Exceed $32,990.42, accept the work of Pacific Productions for the Project, authorize the City Clerk to file the Notice of Completion, direct staff to release retained funds at the legally appropriate time, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-7 Memorandum of Agreement between the City of Monrovia, Monrovia Unified School District, and Centre Stage, Inc., for the 2025 Monrovia Days Community Festival Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve the Memorandum of Agreement with Monrovia Unified School District and Centre Stage, Inc., related to the 2025 Monrovia Days Community Festival and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-8 Amendment No. 1 to the Consultant Services Agreement with Dynamic Planning LLC., Dated December 6, 2022, for Preparation of a Local Hazardous Mitigation Plan Update, Increasing Compensation by an Amount Not to Exceed $9,000.00 for a Total Amount Not to Exceed $108,118.00, and Extending the Term through December 31, 2026; Approve a Contingency in an Amount Not to Exceed $1,882.00
Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve Amendment No. 1 to the Consultant Services Agreement with Dynamic Planning LLC., dated December 6, 2022, for preparation of a Local Hazardous Mitigation Plan update, for preparation of a local Hazardous mitigation plan update, to increase compensation by an amount not to exceed $9,000.00 for a total amount not to exceed $108,118.00; extend the term through December 31, 2026; approve a contingency in an amount not to exceed $1,882.00; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA TUESDAY, MAY 6, 2025
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CC-9 Amendment No. 8 to the Consultant Services Agreement with The Sauce Creative Services dated July 1, 2018, Related to the Design and Production of the Monrovia Today and On-Call Design and Printing Services for City Events and Programs, Increase Compensation by an Amount Not to Exceed $19,975.00, for Total Contract Amount Not to Exceed $148,850.00; find that the negotiated amendment is exempt from the City’s Purchasing requirements pursuant to Monrovia Municipal Code 3.24.120(A)(3)
Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve amendment No. 8 to the Consultant Services Agreement with The Sauce Creative Services dated July 1, 2018 related to design and production of the Monrovia Today and on-call creative design services, increasing compensation by an amount not to exceed $19,975.00, for total contract amount not to exceed $148,850.00, find that the contract is exempt from the City’s purchasing requirements under Monrovia Municipal Code 3.24.120(A)(3), and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-10 On-Call Consultant Services Agreement with Gibson Transportation Consulting, Inc., for Traffic Engineering Services for the Period ending June 30, 2028, with Two (2) One-Year Options to Extend
Staff Reference: Alex Tachiki, Public Works Director
Recommendation:
CC-11 Award of Construction Contract to Robert Brkich Construction Corp. for the Fiscal Year 2024- 2025 Valve Replacement Project in an Amount Not to Exceed $112,009.00; Approve a Contingency in an Amount Not to Exceed $11,200; and Find the Project is Categorically Exempt from CEQA Review
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Award a construction contract to Robert Brkich Construction Corp. for the Fiscal Year 2024-2025 Valve Replacement Project in an amount not to exceed $112,009.00; authorize a contingency amount not to exceed $11,200.00; find the project is categorically exempt from CEQA review; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-12 Granting of Utility Easement to Southern California Edison for Property Located at Monrovia Canyon Park
Staff Reference:
Recommendation:
CC-13 Lease Agreement with Ricoh USA, Inc., for Twelve (12) Multifunction Copiers, Including Maintenance and Supplies, for the Period Ending June 30, 2030 Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve the lease agreement with Ricoh USA, Inc. for twelve (12) multifunction copiers, including ongoing maintenance and supplies, for the period ending June 30, 2030, and to authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-14 Annual Report on the Status of the General Plan; Receive and File Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Receive and file the report.
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
MONROVIA CITY COUNCIL AGENDA TUESDAY, MAY 6, 2025
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PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 San Gabriel Valley Mosquito and Vector Control District (SGVMVCD) Request for Letter of Support Related to State Funding for Mosquito Control in Eaton Fire Impacted Communities Staff Reference: Dylan Feik, City Manager
RCM-3 City of Monrovia General Plan Annual Report
Staff Reference: Sheri Bermejo, Community Development Director
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 Fiscal Year 2023-2024 Annual Comprehensive Financial Report Staff Reference: Rae Bowman, Deputy Administrative Services Director Recommendation: Receive and file the Fiscal Year 2023-24 Annual Comprehensive Financial
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, May 20, 2025, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
IN MEMORY OF
Mary Bourne, Longtime Resident and First African American Bus Driver for the Monrovia Unified School District I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 1st day of May, 2025.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.