MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, June 3, 2025, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 3, 2025
PAGE 2
REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, June 3, 2025
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $500 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION Steve Campodonico
PLEDGE OF ALLEGIANCE Councilmember Sergio P. Jiménez
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Proclaiming June 2025 as "LGBTQ+ Pride Month"
PR-2 Proclaiming June 9-15, 2025 as "Men's Health Week" PR-3 Proclaiming June 14, 2025 as "Race Unity Day"
Staff Reference: Barbara Gholar, Local Spiritual Assembly of the Baha'is of Monrovia STUDENT GOVERNMENT REPRESENTATIVE REPORT – To resume in September
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the May 20, 2025, Regular and Special Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the May 20, 2025, Regular and Special Meetings of the Monrovia City Council
CC-2 Payroll No. 11 in the Net Amount of $848,121.62, and Warrant Registers dated May 22 and May 29, 2025, in the Total Amounts of $723,691.68 and $257,168.36, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 11 in the net amount of $848,121.62, and Warrant Registers dated May 22 and May 29, 2025, in the total amounts of $723,691.68 and $257,168.36, Respectively MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 3, 2025
PAGE 3
CC-3 Memorandum of Agreement with San Gabriel Valley Council of Governments for Continued Participation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program for the Period Ending March 31, 2028
Staff Reference: John Donchig, Police Captain
Recommendation: Approve a Memorandum of Agreement with the San Gabriel Valley Council of Governments for Participation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE) Program through March 31, 2028, with the option to extend upon mutual agreement of both parties, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-4 Master Services Agreement with CivicPlus in an Amount Not To Exceed $14,889.10 for the Implementation of Recreation Management Software for an Initial Term of Twelve (12) Months Staff Reference: Rebecca Sandoval, Recreation Manager
Recommendation: Approve Master Services Agreement with CivicPlus in an amount not to exceed $14,889.10 for the Implementation of Recreation Management Software for the initial term of twelve (12) months and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-5 Amendment No. 2 to the Consultant Services Agreement dated August 1, 2023, with the Monrovia Historical Society Related to the Monrovia Legacy 2.0 Project, to Extend the Term Through June 30, 2026, in an Amount Not to Exceed $30,000.00, for a Total Project Expenditure of $90,000.00 Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve Amendment No. 2 to the Consultant Services Agreement dated August 1, 2023, with the Monrovia Historical Society related to the Monrovia Legacy 2.0 Project, to extend the term through June 30, 2026, in an amount not to exceed $30,000.00, for a total project expenditure of $90,000.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-6 Amendment No. 3 to the Memorandum of Understanding (MOU) with Boys and Girls Club of the Foothills dated April 17, 2018, Related to the Recreational Based Summer Camp Program Extending the Term through June 30, 2026, with an Additional Compensation Amount not to Exceed $23,100.00
Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve Amendment No. 3 to the Memorandum of Understanding with the Boys and Girls Club of the Foothills dated April 17, 2018, related to the Recreational Based Summer Camp Program, extending the term through June 30, 2026, with an additional compensation amount not to exceed $23,100.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-7 Amendment No. 3 to the Facility Use Agreement dated June 11, 2020, with Volunteer Center of the San Gabriel Valley for Use of 258 Square Feet of Space in the Monrovia Community Center, to Extend the Term Through June 30, 2026
Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve Amendment No. 3 to the Facility Use Agreement dated June 11, 2020, with the Volunteer Center of San Gabriel Valley for the use of 258 square feet of space in the Monrovia Community Center, to extend the term through June 30, 2026, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-8 Lease Agreements with Options for Learning for Land Use at Recreation Park and Rotary Park for the Period Ending June 30, 2025, with Four (4) One-Year Extensions Staff Reference: Rebecca Sandoval, Recreation Manager
Recommendation: Approve Lease Agreements with Options for Learning for Land Use at Recreation Park and Rotary Park for the Period Ending June 30, 2025, with Four (4) one-year extensions, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 3, 2025
PAGE 4
CC-9 Task Order No. 2 under the On-Call Agreement with J&J Engineering & Computers, Inc., Dated January 1, 2025, for the Emergency Upgrade of Remote Terminal Unit at the May Booster Pump Station in an Amount Not to Exceed $68,450.00; and Authorize a Contingency Amount Not to Exceed $6,845.00
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Task Order No. 2 under the Agreement with J&J Engineering & Computers, Inc., dated January 1, 2025, for the emergency upgrade of Remote Terminal Unit at the May Booster Pump Station in an amount not to exceed $68,450.00, authorize a contingency amount not to exceed $6,845.00; approve a $65,295.00 budget amendment to the Fiscal Year 2024-2025 Water Budget; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-10 Installation of All-Way Stops at the Intersection of South Mayflower and West Lime Avenues, and the Intersection of South Alta Vista and West Palm Avenues; Receive and File Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Receive and file the report
CC-11 Agreement with West Coast Arborists, Inc., for Tree Maintenance and Brush Clearance Services for the Period Ending June 30, 2027, with Two (2) One-Year Options to Extend Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve an agreement with West Coast Arborists, Inc. for tree maintenance services in an annual amount not to exceed $412,563.00; and brush clearance services in an annual amount not to exceed $10,000.00, for the period ending June 30, 2027, with two (2) one-year options to extend, with an increase of no more than the annual Common Labor Cost Index of Engineering News Record for the Los Angeles Area, not to exceed 6%, if extended., and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-12 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to G.L.
Schaeffler, Inc., dba Mountjoy Construction Co. for Emergency Repairs to the Monrovia Library Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of G.L. Schaeffler, Inc., dba Mountjoy Construction Co. for the Emergency Repairs to the Monrovia Library, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law CC-13 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to Pokrajac Corporation for Emergency Repairs to the Flood Control Channel Wall Adjacent to 346 Genoa Street
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Accept the work of Pokrajac Corporatin for the Emergency Repairs to the Flood Control Channel Wall Adjacent to 346 Genoa Street, authorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in accordance with the contract provisions and applicable law
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 3, 2025
PAGE 5
PUBLIC HEARINGS/MEETINGS
PH-1 Amendment to Title 17 (Zoning) of the Monrovia Municipal Code, Adding Inclusionary Housing Requirements as Chapter 17.42 “Affordable Housing Requirements”; Introduction and First Reading of Ordinance No. 2025-03
Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Introduce, read by title only, and waive further reading of Ordinance No. 2025 03 PH-2 Public Hearing Regarding Vacancy Levels and Recruitment and Retention Efforts Pursuant to Assembly Bill 2561/Government Code Section 3502.3; Receive and File Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Receive and file the staff report
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Appointment of Delegate and Alternate to San Gabriel Valley Council of Governments (“SGVCOG”) 2028 Olympic and Paralympic Games Committee
Staff Reference: Dylan Feik, City Manager
RCM-3 SPOT Program Update
Staff Reference: Tina Cherry, Community Services Director
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 Agreement with Pro Park, LLC, dba Empire Transportation, for the Continued Provision of Americans with Disabilities Act (ADA)-Compliant Transportation as Part of the GoMonrovia Program for Fiscal Years 2025-2026 through 2027-2028 in an Amount Not to Exceed $2,732,609.00 with Two (2) One-Year Options to Extend
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve the Agreement with Pro Park, LLC, dba Empire Transportation, for the Disabilities Act (ADA)-compliant transportation as part of the GoMonrovia program for Fiscal Years 2025-2026 through 2027-2028 in an amount not to exceed $2,732,609.00 with two (2) one-year options to extend, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
AR-2 Provide Authority for the City Manager to Enter into Contracts for Legal Services and Investigation Services for Confidential Personnel Matters
Staff Reference: Craig A. Steele, City Attorney
Recommendation: Introduce, waiver further reading of and read by title only Ordinance No. 2025-07
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JUNE 3, 2025
PAGE 6
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, June 17, 2025, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 29th day of May, 2025.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.