MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, July 1, 2025, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JULY 1, 2025
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REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, July 1, 2025
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $500 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION
PLEDGE OF ALLEGIANCE Mayor Pro Tem Dr. Tamala Kelly
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Recognition of Outgoing Library Boardmember Mark Harvis and Planning Commissioner Bill Shieff PR-2 Proclaiming July 2025 as "Parks Make Life Better Month" Staff Reference: Rebecca Sandoval, Recreation Manager
STUDENT GOVERNMENT REPRESENTATIVE REPORT – To resume in September
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the June 17, 2025, Regular and Special Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Adopt the Minutes of the June 17, Special and Regular Meetings of the Monrovia City Council
CC-2 Payroll No. 13 in the Net Amount of $1,018,858.94, and Warrant Registers dated June 18 and June 26, 2025, in the Total Amounts of $421,383.44 and $886,934.02, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll No. 13 in the net amount of $1,018,858.94, and Warrant Registers dated June 18 and June 26, 2025, in the total amounts of $421,383.44 and $886,934.02, respectively MONROVIA CITY COUNCIL AGENDA TUESDAY, JULY 1, 2025
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CC-3 On-Call Consultant Services Agreements with Stetson Engineers, Civiltec Engineering, Inc., MNS Engineers, Inc., and Craftwater Engineering, Inc. for Engineering Services for the Period Ending June 30, 2028, with Two (2) One-Year Options to Extend
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: approve the On-Call Consultant Services Agreements with Stetson Engineers, Civiltec Engineering, Inc., MNS Engineers, Inc., and Craftwater Engineering, Inc. for engineering services for the period ending June 30, 2028, with two (2) one-year options to extend, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-4 Cancellation of the August 5 and August 19, 2025, Regular City Council Meetings Staff Reference: Alice Atkins, City Clerk
Recommendation: Cancel the regular City Council meetings in August 2025, with the intent to hold a properly noticed meeting at an earlier time on August 5, 2025 CC-5 Consultant Services Agreement with NBS Government Finance Group for Annual Administration Services Related to the City’s Assessment Districts, Parcel Taxes, and Community Facilities District Special Taxes in an Amount Not to Exceed $28,456.79 for the Period Ending March 31, 2026 Staff Reference: Rae Bowman, Administrative Services Deputy Director Recommendation: Approve the Consultant Services Agreement with NBS Government Finance Group for administration services related to the City’s assessment districts, parcel taxes, and community facilities districts in an amount not to exceed $28,456.79 for the period ending March 31, 2026, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-6 Amendment No. 2 to the Agreement with NBS Government Finance Group Dated November 15, 2022, to Modify Scope of Services, Increase Total Compensation by the Amount of $15,000.00 for a Total Amount Not to Exceed $158,450.00, and Extend the Term Through June 30, 2026; Authorize a Revised Total Contingency of $7,922.50
Staff Reference: Rae Bowman, Administrative Services Deputy Director Recommendation: Approve Amendment No. 2 to the Agreement with NBS Government Finance Group, dated November 15, 2022, to increase total maximum compensation by the amount of $15,000 for a total compensation amount not to exceed $158,450, extend the term through June 30, 2026, authorize a revised total contingency of $7,922.50, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-7 Reaffirming the Annual Levy Amount for the Ad Valorem Override Tax, the Direct Assessment Parcel Taxes at Approved Tax Rates, and the Community Facilities District (CFD) Special Taxes for the 2025-26 Fiscal Year; Resolution Nos. 2025-36, 2025-37, 2025-38, 2025-39, and 2025-40 Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Adopt Resolution Nos. 2025-36, 2025-37, 2025-38, 2025-39, and 2025-40 CC-8 License and Maintenance Agreement and Upgrade/Migration Support Services with Motorola Solutions Related to the Flex Dispatch and Records Management Database System and ArcGIS Pro for Flex in an Amount Not-to-Exceed $90,900.00 for Fiscal Year 2025-2026 Staff Reference: John Donchig, Police Captain
Recommendation: Approve the annual agreement and Arc GIS Pro Migration upgrade with Motorola Solutions in the total annual amount not to exceed $90,900.00 for Fiscal Year 2025-2026, and authorize the City Manager or his designee to execute the necessary documents in a form approved by the City Attorney
CC-9 Consultant Services Agreement with Jovenville, LLC dba We The Creative for Design, Production, and Printing of Four (4) Issues of Monrovia Today Annually in an Amount Not to Exceed $180,000 for the Period Ending June 30, 2028, with Two (2) One-Year Options to Extend, and Additional On-Call Design Services on a Per Project Price Basis
Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve a Consultant Services Agreement with We The Creative for the design, production, and printing of four (4) issues of the Monrovia Today publication annually in an amount not to exceed $60,000 per year or $180,000 for the period ending June 30, 2028, with two (2) one-year option to extend, and additional on-call design services on a per project basis, and authorize the City Manager MONROVIA CITY COUNCIL AGENDA TUESDAY, JULY 1, 2025
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to execute the necessary documents in a form approved by the City Attorney CC-10 Facility Lease Agreement with the Monrovia Historical Museum Foundation for Use of the Monrovia Historical Museum for the Period Ending June 30, 2035, with One (1) Five-Year Option to Extend
Staff Reference: Dylan Feik, City Manager
Recommendation: approve a Facility Lease Agreement with the Monrovia Historical Museum Foundation for use of the Monrovia Historical Museum for the Period Ending June 30, 2035, with one (1) five-year option to extend, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-11 Service Maintenance Agreement and Upgrade Support Services with Konica Minolta Related to the OnBase Document Management System in an Amount Not to Exceed $47,576.77; Authorize a Contingency Amount Not to Exceed $3,173.23, for a Total Expenditure Not to Exceed $50,750.00 for Fiscal Year 2025-26
Staff Reference:
Recommendation: Approve the maintenance agreement and application upgrade support with KonicaMinolta for the OnBase Document Management System in an amount not to exceed $47,576.77, authorize a contingency amount not to exceed $3,173.23 for a total expenditure of $50,750.00 for Fiscal Year 2025- 26, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-12 Task Order No. 3 with Willdan Engineering for Design Engineering Services for the Monrovia Active Community Travel Vinculum Phase 1 Project in an amount not to exceed $298,165; Approve a Contingency in an amount not to exceed $59,600
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: approve Task Order No. 3 with Willdan Engineering for design engineering services for the Monrovia ACTV Phase 1 Project in an amount not to exceed $298,165, approve a contingency in an amount not to exceed $59,600, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-13 Amendment No. 2 to the Consultant Services Agreement with Pacific Building Care, Inc., dba CCS Facility Services dated May 19, 2020, Related to Janitorial Maintenance Services at City Facilities, Extending the Term through the Period Ending June 30, 2026, in an Amount Not to Exceed $475,557.32 for Fiscal Year 2025-2026
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve Amendment No. 2 to the Consultant Services Agreement with Pacific Building Care, Inc., dba CCS Facility Services for Janitorial Maintenance Services at City Facilities, extending the term through the period ending June 30, 2026, in an amount not to exceed $475,557.32 for Fiscal Year 2025-2026; find that negotiation instead of formal quote process will best serve the City due to the specialized circumstances of the City’s immediate and continuing needs and ability to keep current services without rate increases; and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-14 Ratification of Emergency Repair of City Facilities and Rights of Way by Various Contractors and Vendors in the Total Amount of $221,149.72
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Ratify the emergency repairs to city facilities and rights of way by the various contractors and vendors referenced in the Agenda Report in the total amount of $221,149.72 CC-15 Facility License Agreement with the Monrovia Historical Society for the Non-Exclusive Use of the George H. Anderson House
Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Approve a Facility License Agreement with the Monrovia Historical Society and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA TUESDAY, JULY 1, 2025
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PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS
PH-1 Updated Local Responsibility Area Fire Hazard Severity Zone Map Dated March 24, 2025, Pursuant to Government Code Section 51179; Adoption of Ordinance No. 2025-08 Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Adopt Ordinance No. 2025-08
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
RCC-4 Mayor Pro Tem Dr. Tamala Kelly
RCC-5 Mayor Becky A. Shevlin
ADMINISTRATIVE REPORTS
AR-1 Amendment to Title 13 (Public Services), Chapter 13.04 (Water Service) of the Monrovia Municipal Code Related to Backflow Enforcement and Minimum Meter Size for Fire Suppression; Introduction and First Reading of Ordinance No. 2025-06 Staff Reference: Alex Tachiki, Public Works Director
Recommendation: Introduce, waive further reading of, and read by title only Ordinance No. 2025-06 AR-2 Amendment to Monrovia Municipal Code Chapter 12.32 (Parks) and Chapter 12.33 (Hillside Wilderness Preserve) to update the City’s Official List of Designated Parks and the City’s Park Rules; Introduction and First Reading of Ordinance No. 2025-10 Staff Reference: Craig A. Steele, City Attorney
Recommendation: Introduce, waive further reading of, and read by title only Ordinance No. 2025-10 AR-3 Adoption of Affordable Housing In-Lieu Fees for Eligible Residential Developments Pursuant to Ordinance No. 2025-03 (Affordable Housing Requirements); Resolution 2025-34 Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Adopt Resolution No. 2025-34
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
MONROVIA CITY COUNCIL AGENDA TUESDAY, JULY 1, 2025
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SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, July 15, 2025, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 27th day of June, 2025. /s/ Alice D. Atkins
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.