MONROVIA CITY COUNCIL AGENDA
City Council Chambers
415 South Ivy Avenue, Monrovia, California 91016
77 th CITY COUNCIL
Becky A. Shevlin
Mayor
Dr. Tamala Kelly
Mayor Pro Tem
Edward Belden
Councilmember
Sergio P. Jiménez
Councilmember
Larry J. Spicer
Councilmember
Janet Wall
City Treasurer
Alice D. Atkins
City Clerk
Dylan Feik
City Manager
Craig A. Steele
City Attorney
Welcome to the Monrovia City Council Meeting
Tuesday, September 2, 2025, 7:30 P.M.
Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:30 P.M. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Monrovia Library, and on the City’s website at www.monroviaca.gov.
Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 415 South Ivy Avenue, Monrovia, California, and posted online.
Community Media of the Foothills (KGEM) shows both live broadcasts and replays of City Council Meetings as follows:
1) Cable T.V. Broadcast on KGEM (Spectrum Channel 99)
2) Livestream online at the KGEM-TV YouTube Channel
PUBLIC COMMENT WILL BE ACCEPTED BY THE FOLLOWING MEANS:
IN PERSON: where possible, please submit a Speaker’s Information Form to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name for the record.
BY EMAIL: Public comment will be accepted by email to cityclerk@ monroviaca.gov before 3:00 p.m. on the day of the meeting. Public comment will not be read aloud; however, the full text will be provided to all members of the City Council and made available on the City’s website prior to the meeting. Public input related to Public Hearings will be accepted by email to cityclerk@ monroviaca.gov prior to the close of the Public Hearing.
BY ZOOM OR BY PHONE - To provide comments from your computer, laptop, or smartphone, contact the City Clerk’s Office at [email protected]. Staff will provide the necessary Zoom Meeting ID and password as soon as feasible. Please be advised that responses may be delayed if the request is made after the meeting begins.
NOTE: Virtual participation is provided only for the convenience of the public and is not required by law. Due to technology limitations with live broadcasting, Zoom participation will include audio only. There will be no video available for Zoom participants. You may simultaneously view the meeting through KGEM as described above. Please mute other devices when it is your turn to speak.
To comment during the public comment portions of the agenda, click the Participants “raise hand” icon or press *9 on your phone at the appropriate time indicated by the Mayor during the meeting, and you will be selected from the meeting queue. Comments will be limited to three minutes and must be within the subject matter jurisdiction of the City Council.
MATTERS NOT ON THE AGENDA should be presented within a three (3) minute time frame during the time designated as “PUBLIC INPUT.” Speakers will be heard on a first come, first served basis during the 45-minute period of Public Input. Additional speakers will be accommodated during Public Input, Continued, following public City Business. By State law, the City Council may not discuss or vote on items not on the agenda, and will not consider comments on items that are not within the subject matter jurisdiction of the City Council. Comments that disrupt the meeting will not be tolerated.
MATTERS ON THE AGENDA: If you wish to address the City Council on a matter on the agenda, please indicate the Agenda Item Numbers(s) on the Speaker’s Information Form. Your name will be called at the appropriate time and you may proceed with your presentation within the time frame determined by the City for the item.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. The applicant shall be allowed a ten (10) minute time frame to present project testimony and a five (5) minute time frame to respond following further public testimony. Appellants will be afforded the same opportunities. Other members of the public who wish to speak have a maximum five (5) minute time frame to be heard on the specific issue, with no rebuttal time.
MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 2, 2025 PAGE 2
REGULAR MEETING
of the 77th
MONROVIA CITY COUNCIL
City Council Chambers
415 South Ivy Avenue
Tuesday, September 2, 2025
7:30 P.M.
Copies of the Agenda Reports or other written documentation relating to each proposed item of business presented for consideration by the City Council on the Agenda are on file in the Office of the City Clerk.
Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council (or commission) in excess of $500 in the past 12 months. This disclosure requirement incudes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. Agenda Reports indicate when Government Code § 84308 applies to an agenda item.
To comply with recent court decisions, the City of Monrovia has advised persons giving the invocation not to recite sectarian references or prayers.
CONVENE Mayor Becky A. Shevlin
INVOCATION Tricia Hellman
PLEDGE OF ALLEGIANCE Councilmember Larry J. Spicer
ROLL CALL Councilmembers Edward Belden, Sergio P. Jiménez, Larry J. Spicer, Mayor Pro Tem Dr. Tamala Kelly, and Mayor Becky A. Shevlin
REPORT OF CLOSED SESSION, IF NEEDED
PRESENTATIONS/PROCLAMATIONS
PR-1 Recognition of the Volunteer Center of San Gabriel Valley (VCSGV) for Their Support of the 2025 Summer Concerts in the Park
Recipient: Macy Gracia, Executive Director, Volunteer Center of San Gabriel Valley PR-2 Proclaiming September 2025 as "Childhood Cancer Awareness Month" STUDENT GOVERNMENT REPRESENTATIVE REPORT – Student Liaison Elyse Vathanadireg
ORDER OF BUSINESS
CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered in its normal sequence. If you would like an item on the Consent Calendar discussed, simply tell the City Clerk or a member of the City Council.
CC-1 Unadopted Minutes of the August 5, 2025, Regular and Special Meetings of the Monrovia City Council
Staff Reference: Alice Atkins, City Clerk
Recommendation: Minutes of the August 5, 2025, Regular and Special Meetings of the Monrovia City Council
MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 2, 2025 PAGE 3
CC-2 Payroll Nos. 17 and 18 in the Net Amounts of $863,068.82 and $836,414.18, and Warrant Registers dated August 7, August 14, August 21, and August 28, 2025, in the Total Amounts of $579,405.41, $1,084,488.83, $747,361.18, and $2,284,835.63, Respectively Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve Payroll Nos. 17 and 18 in the net amounts of $863,068.82 and $836,414.18, and Warrant Registers dated August 7, August 14, August 21, and August 28, 2025, in the total amounts of $579,405.41, $1,084,488.83, $747,361.18, and $2,284,835.63, respectively CC-3 Consultant Services Agreement with Innovative Light Designs, LLC, dba Light Up My Holiday LLC, for Holiday Tree Light Installation in Library Park and Annual Maintenance of the White Tree Lights in the 100-600 Blocks of Myrtle Avenue in an Amount Not to Exceed $37,946.00 Staff Reference: Tina Cherry, Community Services Director Recommendation: Approve an agreement with Innovative Light Designs, LLC, dba Light Up My Holiday LLC, for Holiday Tree light installation in Library Park and annual maintenance of the white tree lights in the 100–600 blocks of Myrtle Avenue in Old Town Monrovia in an amount not to exceed $37,946.00; find that the negotiated contract with Innovative Light Designs is exempt from the City’s bidding requirements under Monrovia Municipal Code Section 3.24.120(A)(3), and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-4 Proposed Position Modifications, Updated Authorized Position Listing, Classification and Compensation Program Overview and Side Letter of Agreement with Monrovia Municipal Employee’s Association (MMEA) and Mid-Management
Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve the proposed position modifications, updated Authorized Position Listing, Classification & Compensation Program Overview, and Side Letters of Agreement with Monrovia Municipal Employee’s Association (MMEA) and Mid-Management CC-5 Initiation of Proceedings for the Formation of the Monrovia Citywide Lighting, Landscaping and Parks Maintenance Assessment District No. 2025-1 and the Levy and Collection of Assessments within the District for Fiscal Year 2026-2027 and Ordering the Preparation of an Engineer’s Report; Resolution No. 2025-46
Staff Reference: Rae Bowman, Administrative Services Deputy Director Recommendation: Adopt Resolution No. 2025-46
CC-6 Ratification of Software Subscription Agreement with Thomson Reuters Enterprise Centre GmbH Related to CLEAR Online Investigation Software in an Amount Not to Exceed $40,667.28 for the Period Ending December 31, 2027
Staff Reference: Sheri Bermejo, Community Development Director Recommendation: Approval of the Software Subscription Agreement with Thomson Reuters Enterprise Centre GmbH related to CLEAR online investigation software in an amount not to exceed $40,667.28, for the period ending December 31, 2027, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
CC-7 Escheatment of Unclaimed Funds
Staff Reference: Buffy Bullis, Administrative Services Director Recommendation: Approve and direct staff to escheat the 24 checks under $15 in value, totaling $126.47, and approve the transfer of the remaining unclaimed checks as of October 12, 2025, to the General Fund CC-8 Task Order No. 1 under the Consultant Services Agreement with CU Technology, LLC, dba Acorn Technology Services dated July 1, 2025, for Migrating City Staff to Microsoft 365 in an Amount Not to Exceed $90,384.00; and Authorize a Contingency Amount Not to Exceed $8,336.00 Staff Reference: Lauren Vasquez, Assistant City Manager Recommendation: Approve Task Order No. 1 under the Consultant Services Agreement with CU Technology, LLC, dba Acorn Technology Services, dated July 1, 2025, for migrating City staff to Microsoft 365 in an amount not to exceed $90,384.00; authorize a contingency amount not to exceed $8,336.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 2, 2025 PAGE 4
CC-9 Purchase of One (1) Zoll X-Series Advanced Cardiac Monitor/Defibrillator including Related Equipment and Warranty from Zoll Corporation in an Amount Not to Exceed $49,500.00 Staff Reference: Jeremy Sanchez, Fire Chief
Recommendation: Approve the purchase of one (1) Zoll X-Series Advanced Cardiac Monitor/Defibrillator and related equipment with a five-year maintenance and repair warranty from Zoll Medical Corporation in an Amount Not to Exceed $49,500.00, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney CC-10 Master Services Agreement No. 24352 and Addendum No. 1 with MCCi, LLC Related to the JustFOIA Pro Plus Public Records Request Software Solution in the Amount of $32,390.84 for the Period Ending September 1, 2028
Staff Reference: Alice Atkins, MMC, City Clerk
Recommendation: Approve Master Services Agreement No. 24352 and Addendum No. 1 with MCCi, LLC related to the JustFOIA Pro Plus Public Records Request Software Solution in the amount of $32,390.84 for the period ending September 1, 2028, and authorize the City Manager to execute the necessary documents in a form approved by the City Attorney
PUBLIC INPUT
Thank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share your views on City business. Comments should be presented within a three (3) minute time frame. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.
Citizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute period on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this agenda. By State law, the City Council may not discuss or vote on items not on the Agenda.
Those not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED following public City business.
Please state your name for the record. Comments that disrupt the meeting will not be tolerated.
PUBLIC HEARINGS/MEETINGS – None
REPORTS OF CITY MANAGER AND STAFF
RCM-1 City Council Directives Update
Staff Reference: Dylan Feik, City Manager
RCM-2 Letter of Opposition for SB 79 (Wiener) - Housing Development: Transit-Oriented Development Staff Reference: Dylan Feik, City Manager
RCM-3 Update on Recreation Software Registration System Staff Reference: Heather Sayers, Recreation Supervisor
REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES
RCC-1 Councilmember Edward Belden
RCC-2 Councilmember Sergio P. Jiménez
RCC-3 Councilmember Larry J. Spicer
(a)Independent Cities Association Summer Seminar, July 10 - 13, 2025, Coronado, CA RCC-4 Mayor Pro Tem Dr. Tamala Kelly
(a) Fiscal Year 2024-2025 Library Program Update
RCC-5 Mayor Becky A. Shevlin
(a) Letter of Support for AB 715 (Zbur) – Antisemitism Prevention in K-12 Education (b) Designation of Voting Delegate for the 2025 League of California Cities Annual Business Meeting ADMINISTRATIVE REPORTS - None
MONROVIA CITY COUNCIL AGENDA TUESDAY, SEPTEMBER 2, 2025 PAGE 5
PUBLIC INPUT, CONTINUED, IF NEEDED
At this time citizens who wish to discuss City business items not on the Agenda and who were not accommodated during the 45-minute time period allotted under PUBLIC INPUT above may request to speak before the City Council during this period on a first come, first served basis
ITEMS PULLED FROM CONSENT CALENDAR, IF NEEDED
At this time items pulled from the Consent Calendar above, if any, will be considered.
SCHEDULED MEETINGS
The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, September 16, 2025, 7:30 P.M., City Council Chambers, 415 South Ivy Avenue, Monrovia, California.
ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting. Dated this 29th day of August, 2025.
Alice D. Atkins, MMC, City Clerk
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office at 932-5505. Please notify the City Clerk’s Office at least seventytwo hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Council Chambers is equipped with audio equipment for the hearing impaired, and is wheelchair accessible.