Agenda packet — Montclair City Council, February 16, 2022

ADJOURNED MEETING OF THE CITY COUNCIL
to be held in the Council Chambers located at
5111 Benito Street, Montclair, California
Wednesday, February 16, 2022
6:00 p.m.

Remote Participation Information:

Zoom Link: https://zoom.us/j/93717150550
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Meeting ID: 937–1715–0550
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If you would like to speak during the meeting, please complete a Speaker Request Card in the Council Chambers or online at least one hour before the meeting starts at https://www.cityofmontclair.org/publiccomment/. The Mayor/Chair will call on those who submitted requests to speak at the appropriate times. If you did not submit a request to speak and are present at the meeting, you may raise your hand during Public Comment to request to speak. Written comments (200–word limit) and requests to speak may instead be emailed to [email protected] at least one hour before the meeting begins.

Video recordings of Council meetings are available on the City's website at https://www.cityofmontclair.org/councilmeetings/ and can be accessed by the end of the business day following the meeting.

AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. COUNCIL WORKSHOP
A. Fiscal Year 2021–22 Midyear Budget Review

1. Consider Review of the City’s Fiscal Operations and Approval of Proposed Changes to the Fiscal Year 2021–22 Budget
IV. PUBLIC COMMENT
This section intended to provide members of the public with an opportunity to comment on any subject not on this agenda. Each speaker will be afforded up to five minutes to address the City Council. (Government Code §54954.3) Under provisions of the Brown Act, the Council is prohibited from taking action on items not listed on the agenda.

V. ADJOURNMENT
Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request review of documents, or if you need special assistance to participate in this meeting. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, February 10, 2022.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 1 of 33

CITY COUNCIL

AGENDA REPORT
DATE: FEBRUARY 16, 2022
SECTION: COUNCIL WORKSHOP
ITEM NO.: 1
FILE I.D.: FIN262
DEPT.: FINANCE
PREPARER: J. KULBECK
SUBJECT: CONSIDER REVIEW OF THE CITY’S FISCAL OPERATIONS AND APPROVAL OF PROPOSED CHANGES TO THE FISCAL YEAR 2021–22 BUDGET
REASON FOR CONSIDERATION: The City Council reviews fiscal operations at midyear and considers revisions to the estimated revenue and appropriations budgets as necessary.

BACKGROUND: The City Council annually reviews the organization's fiscal operations for the first six months of the fiscal year. To assist in this Midyear Budget Review process, the following information is provided:

1. GENERAL FUND ANALYSIS – TABLE 1
Table 1 provides actual revenues and expenditures for the first six months of Fiscal Year 2021–22. Also included are current revenue and expenditure authorizations presented as "Adopted Budget," "6 Months Actual, and "Proposed Revised"— the latter incorporating changes contained within this midyear budget report. Specific reasons for revisions are discussed below.

The General Fund Analysis is a summary of data contained in Tables 2 through 4.

2. GENERAL FUND REVENUE DETAIL – TABLE 2
Table 2 provides supporting detail to the General Fund Analysis (Table 1) and contains each specific revenue account within revenue categories.

3. STATEMENT OF GENERAL FUND EXPENDITURES FOR SIX MONTHS – TABLE 3 Table 3 compares the adopted budget to six months of actual expenditures for each department. Expenditures are broken down into the following categories:
(1) Personnel Services; (2) Services and Supplies; and (3) Capital Outlay.

Totals from Table 3 are summarized in Table 1 by department utilizing the breakdowns described above.

4. RECOMMENDED CHANGES TO THE 2021–22 REVENUE AND APPROPRIATIONS BUDGET – TABLE 4 Table 4 contains requests by departments to revise the Adopted Budget to address over–expenditures and/or unanticipated needs. These requests, when added to the Current Budget Appropriation, represent the 2021–22 Proposed Revised Budget summarized in Table 1.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 2 of 33 Estimated Revenue Budget Adjustments
A summary of proposed changes to the Revenue Budget are included in the Fiscal Year 2021–22 Proposed Revised column in Table 1 and in detail in Table 2.

The City's Total Proposed Revised General Operating Fund revenues and budgeted transfers for Fiscal Year 2021–22 are $41,623,676. For the midyear review of fiscal operations, staff is recommending an increase of $6,523,435 in General Operating Fund revenues. The following discussion focuses on significant revenue changes from the Adopted Budget:
 Tax revenues reflect increases of $6,247,514. The Sales and Use Tax and the Measure L, Transaction and Use tax represents the majority of this upward adjustment. Minor to modest tax increases are, however, also expected for the following revenue sources: property taxes, transient occupancy taxes, and Successor Redevelopment Agency property tax pass thru distributions.  Licenses and Permits revenue reflect an increase of $90,050. This revenue increase is due primarily to an increase in building permits.  Intergovernmental Revenues reflect no recordable change.  Fines and Forfeitures reflect an increase of $41,800. This revenue increase is due primarily to an increase in parking citation revenue.  Charges for Services reflect a increase of $59,725. This revenue increase is an overall net result of increases and decreases in this revenue category. Special Police Services saw a decline of $65,000 while Rubbish Collection Fees saw an increase of $122,000; other minor increases and decreases brought this to the reflected increase.
 Miscellaneous Revenues reflect an increase of $74,200. This revenue increase is due primarily to an increase in Other Miscellaneous Revenue.

Appropriations Budget Adjustments
The Statement of General Operating Fund Expenditures for Six Months (Table 3) is included to provide the City Council with information necessary to assess whether departments are performing within their respective operating budgets. This table represents a snapshot at a point in time, and should serve only as a general guide as to where the City in total and the various departments stand. Expenditures are not typically incurred uniformily throughout the year; therefore, in order to show expenditures applicable through December 2021 the actual amounts displayed were adjusted to include costs which related to December but which were paid in the following month. This Statement shows an overall utilization of 53% of the appropriations for uses applicable through December 2021.

Proposed adjustments to the expenditure budget are included in the Recommended Changes to the 2021–22 Appropriations Budget (Table 4).

The City's Total Proposed Revised General Fund uses for Fiscal Year 2021–22 are $33,242,251. For the midyear review of fiscal operations, staff is recommending an increase of $1,178,008 in General Operating Fund expenditures as follows.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 3 of 33  City Council – The City Manager is recommending no changes to the City Council Department.
 City Manager – The City Manager is recommending the following adjustments:
 Information Technology Services Maintenance – Office Equipment – increase by $8,000 due to extradordinary expenses related to hardware and software system upgrades to accommodate remote meetings.  Administrative Services – The City Manager is recommending the following adjustments:
 Personnel Medical Examinations – increase by $8,000 due to an increase in the number of projected recruitments.
 Personnel Personnel Testing – increase by $5,000 due to an increase in the number of projected recruitments.
 Central Services Maintenance – Office Equipment – increase by $28,000 due to unanticipated and extraordinary demand for repair and manintenance of office equipment trhoughout he City.

The above adjustments result in a net increase of $41,000 for the Administrative Services Department.
 Human Services Department – The City Manager is recommending no changes to the Human Services Department.
 Police Department – The City Manager is recommending the following adjustments:
 Support Services Overtime – increase by $2,000.
 Technical Services Small Equipment – increase by $1,500 for the purchase of necessary equipment for Patrol Officers including Puma recorders, charges, and flashlights. This increase will be made in the Public Safety Fund.  Records Overtime – increase by $4,000.
 Records Office Supplies – increase by $1,000 for the purchase of needed forms.
 Investigations Overtime – increase by $20,000.
 Investigations Special Investigations – increase by $3,000 due to an increase in investigation costs.
 Uniform Patrol Overtime – increase by $400,000, with $100,000 of the total transferred from the ELEAS Fund.
 Uniform Patrol Personnel Protective Equipment – increase by $6,000 for purchase of ballistic body armor vests for new hires and existing employees.  Uniform Patrol Gasoline – increase by $33,000 due to the increased cost of gasoline.
 Uniform Patrol Diesel – increase by $6,500 to ensure enough funds are available to cover costs for the remainder of the fiscal year.  Uniform Patrol Maintenance Other Equipment – increase by $1,600 to cover maintenance still required on certain equipment and the annual maintenenace fee for the firearms range ventilation system.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 4 of 33  Uniform Patrol Special Contract Services – increase by $10,000 due to an increase in rates for the security services for the transcenter.  Uniform Patrol Medical Services – increase by $10,000 for services related to prisoner blood withdrawals, blood alcohol kits, drug screens, and monthly phlebotomy.
 Uniform Patrol Vocational Training – increase by $16,000 for costs related to Police Officer trainees, with $5,000 of the total transferred from Uniform Patrol Personnel Training.
 Several intra-department transfer of funds were also made to ensure adequate Department funding.

The above adjustments result in a net increase of $409,600 for the Police Department.
 Fire Department – The City Manager is recommending the following adjustments:
 Emergency Services Overtime – increase by $480,000, with $100,000 of the total transferred from Emergency Services Regular Earnings.  Emergency Services Uniforms – increase by $3,000 for uniforms for new hires and existing employees.
 Emergency Services Personnel Protective Equipment – increase by $87,000 for turnouts for new hires and existing employees.
 Several intra–department transfer of funds were also made to ensure adequate Department funding.

The above adjustments result in a net increase of $470,000 for the Fire Department.
 Public Works Department – The City Manager is recommending the following adjustments:
 Streets Overtime – increase by $16,000.
 Parks Overtime – increase by $18,000.
 Trees Special Contract Services – increase by $37,800 for pruning/removal of pine trees at the Civic Center and expenses related to the wind damage.  Vehicle Maintenance Materials – increase by $5,000 due to Unit 208, a Ford F150 needing a new engine.
 Vehicle Maintenance Compressed Natural Gas – increase by $4,000 due to the purchase of a new CNG street sweeper, with $1,000 of the total transferrred from Vehicle Maintenance Gasoline.
 Vehicle Maintenance Diesel – increase by $10,000 due to increasing diesel rates.
 Vehicle Maintenance Maintenance Transportation Work Equipment – increase by $13,000 due to unexpected vehicle collision repairs.  Sewer Maintenance Services Special Contract Services – increase by $10,560 to cover the costs related to a diesel fuel spill.
 Building Maintenance Overtime – increase by $2,348.
 Several intra–department transfer of funds were also made to ensure adequate Department funding.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 5 of 33 The above adjustments result in a net increase of $115,708 for the Public Works Department.
 Community Development Department – The City Manager is recommending the following adjustments:
 Code Enforcement Overtime – increase by $3,600.
 Code Enforcement Uniforms – increase by $1,500 for uniforms for new and existing employees.
 Code Enforcement Street Outreach – increase by $3,600 for travel tickets, food, and other expenses related to the homeless program.

The above adjustments result in a net increase of $8,700 for the Community Development Department.
 City Attorney – The City Manager is recommending no changes to the City Attorney Department.
 Citywide – The City Manager is recommending the following adjustments:
 Citywide Worker’s Compensation – increase by $125,000 due to unanticipated claims.

Estimated General Fund – Fund Balances
As a result of the proposed adjustments to revenues and appropriations, revised General Fund operating and assigned balances estimates are shown in the table below.

Audit Current Estimated
FY 2020-2021 Increases Budgeted
Balances (Uses) Subtotal Transfers Balances
General Fund:

Unavailable - Prepaid Expenditures at Year-End 9,191 - 9,191 - $ 9,191 Unassigned - General Operating Fund 9,488,764 5,345,427 14,834,191 (5,134,191) $ 9,700,000 Assigned to:

Reserve - Equipment Replacement 1,362,067 (44,045) 1,318,022 1,181,978 2,500,000 Reserve - Self-Insurance 850,000 850,000 - 850,000 -
Reserve - Technology/Broadband Enhancements 320,751 (38,666) 282,085 771,957 1,054,042 Reserve - CalPERS and Employee Post Benefits 2,700,000 2,700,000 - 300,000 3,000,000 Reserve - Retiree Medical Liabilities/OPEB 900,000 900,000 - 600,000 1,500,000 Reserve - Unanticipated Personnel Adjustment 700,000 700,000 - 300,000 1,000,000 Reserve - Building Maintenance 600,000 600,000 - 400,000 1,000,000 Reserve - UAL/POB Amortization Fund 558,661 558,661 - 1,441,339 2,000,000 Reserve - Budgetary Contingency 125,283 (14,200) 111,083 138,917 250,000 Total Assigned 8,116,762 (96,911) 8,019,851 5,134,191 $ 13,154,042 Total 17,614,717 5,248,516 22,863,233 22,863,233 - $

CITY OF MONTCLAIR

GENERAL OPERATING FUND BALANCE AND RESERVES
Uses for Equipment Replacement consist of a mobile lift at the City Yard and a portion of a new street sweeper. Uses for Technology Enhancements consist of the cost for the agreement with NEOGOV. Uses for Budgetary Contingency consist of the Agreeement with HDR Environmental. All uses of these monies were approved in previously submitted budgets and/or separate City Council actions and some are still in process.

FISCAL IMPACT: Revising the City's Appropriations Budget increases the spending authority by $1,178,008 in the General Operating Fund.

Revising the City's Estimated Revenue Budget has a total positive impact to the General Operating Fund of $6,523,435.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 6 of 33 Approval of both the Appropriations and Estimated Revenues Budgets would have a positive budgetary impact to the General Operating Fund of $5,345,427.

RECOMMENDATION: Staff recommends the City Council consider the City's Midyear Budget Review documents and approve both revenue and appropriation proposed changes to the Fiscal Year 2021–22 Budget.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 7 of 33 FY 21/22 FY 21/22 FY 21/22
Adopted 6 Months Proposed Increase
Budget Actual Revised (Decrease)
$ 14,302,247 29,794,216 $ 36,041,730 $ 6,247,514 $
262,934 409,325 506,375 97,050 186,711 290,400 332,200 41,800 104,268 186,600 189,746 3,146 2,047,751 3,712,500 3,772,225 59,725
329,705 607,200 681,400 74,200
Revenue 35,000,241 $ 17,233,616 $ 41,523,676 $ 6,523,435 $ Transfers in 100,000 100,000 -TOTAL REVENUE 35,100,241 $ 17,233,616 $ 41,623,676 $ 6,523,435 $ $ 151,265 354,581 $ 354,581 $ - $ 1,107,506 1,738,272 1,746,272 8,000 1,344,219 2,495,473 2,495,473 - 621,353 1,140,678 1,181,678 41,000 426,179 1,409,792 1,409,792 - 5,187,528 9,557,121 9,966,721 409,600 2,174,510 3,582,564 4,052,564 470,000 1,311,014 3,080,611 3,196,319 115,708 627,774 1,246,409 1,255,109 8,700 138,519 298,437 298,437 -
Citywide 3,922,723 7,160,305 7,285,305 125,000
Expenditures $ 32,064,243 $ 17,012,590 $ 33,242,251 $ 1,178,008 Transfers out - - - -
TOTAL EXPENDITURES $ 32,064,243 $ 17,012,590 $ 33,242,251 $ 1,178,008 $ 5,345,427
$ 3,035,998 $ 8,381,425
GENERAL OPERATING FUND ANALYSISTABLE 1

REVENUES
TaxesLicenses & PermitsFines & ForfeituresIntergovernmentalCharges for ServicesMiscellaneousCommunity Development

EXPENDITURES
City CouncilCity Attorney

SOURCES LESS USES
City ManagerSolid Waste DisposalAdministrative ServicesHuman ServicesPoliceFirePublic Works

MIDYEAR EXCESS (DEFICIT)
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 8 of 33

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2021-22TABLE NO. 2
2021-2022
Actual 2021-2022 2021-2022 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/22Taxes
Property Tax - Secured (December) 1,657,999 2,800,000 3,315,998 515,998 Property Tax - Unsecured (December) 101,950 186,000 200,000 14,000 Property Tax In Lieu of VLF 2,189,525 4,150,303 4,379,050 228,747 Sales & Use (November) 6,648,937 13,620,000 15,957,448 2,337,448 Transactions & Use Tax - Measure F (November) - 422,913 471,534 48,621 Transactions & Use Tax - Measure L (November) 1,713,625 4,900,000 7,752,700 2,852,700 Property Tax Pass Thru from Successor Agency 222,004 285,000 400,000 115,000 Transient Occupancy (2nd Qtr) 44,434 60,000 75,000 15,000 Document Transfer (December) 88,879 120,000 140,000 20,000 Franchise (1st Qtr) 108,732 750,000 750,000 -
Business License 507,909 700,000 800,000 100,000 Utility Users (December) 1,018,253 1,800,000 1,800,000 - Total Taxes 14,302,247 29,794,216 36,041,730 6,247,514
Licenses and Permits Alarm Permits 575 1,100 1,100 -
Bicycle & Other Permits - - - -
Building Permits 215,221 300,000 400,000 100,000 Moving Permits 4,850 10,000 10,000 - Yard Sale Permits - 3,000 - (3,000)
Construction Permits 42,078 95,000 95,000 - Encroachment Permits 210 200 250 50 Gun Dealer Permits - 25 25 -
Total Licenses and Permits 262,934 409,325 506,375 97,050 Intergovernmental Revenues Motor Vehicle In-Lieu Tax 45,746 30,000 45,746 15,746 Property Tax Loss Relief 11,646 25,000 25,000 - Police Officer Training Reimbursement 11,112 30,000 20,000 (10,000) SB 90 Claim Reimbursement 35,764 30,000 40,000 10,000 OES Reimbursements - 50,000 50,000 - Greyhound Transcenter Lease - 21,600 9,000 (12,600)
Total Intergovernmental Revenues 104,268 186,600 189,746 3,146

GENERAL OPERATING FUND REVENUE DETAIL
Property and Sales taxes are mostly received in the second one-half of the fiscal year. Sales tax is received from the State through October with smalladvances through the end of December. Major collections on both occur from January through June. Revenue estimates have been computed aboveannualizing collections for the year based upon receipts to date and utilizing projections of our sales tax consulting firm.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 9 of 33

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2021-22TABLE NO. 2
2021-2022
Actual 2021-2022 2021-2022 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/22
Fines and Forfeitures Court Fines (November) 14,113 40,000 40,000 - Parking Citations (December) 108,281 100,000 150,000 50,000 False Alarms 10,550 16,000 16,000 - Restitution 1,044 2,000 2,000 - Evidence Forfeitures - 500 500 -
Auto Repossession Fees 990 1,700 1,700 -
Vehicle Release Fees 25,950 75,000 60,000 (15,000)
Admin Citations - CD,PD,PW 70 5,200 2,000 (3,200)
Vehicle Impound Fees 25,713 50,000 60,000 10,000
Total Fines and Forfeits 186,711 290,400 332,200 41,800 Charges for Services Sale of Printed Materials 302 1,000 1,000 - Notary Fees - - - -
Special Police Services 4,183 75,000 10,000 (65,000) Fingerprints (978) - - - Fire Department Service Fees 13,239 20,000 20,000 - Rubbish Collection Fees 1,506,072 2,628,000 2,750,000 122,000 Burrtec Contract Maintenance Fee 125,000 250,000 250,000 - General Sanitation Fees (2nd Qtr) 151,056 400,000 400,000 - Zoning/Subdivision Fees 69,945 75,000 90,000 15,000
Plan Checking Fees 178,362 225,000 250,000 25,000
Recreation Fees 5 2,500 - (2,500)
Service Center Fees 225 - 225 225 Program Costs - Reimbursed 340 20,000 1,000 (19,000) Country Fair Jamboree - 13,000 - (13,000) Human Services Classes - 3,000 - (3,000) Total Charges for Services 2,047,751 3,712,500 3,772,225 59,725 Miscellaneous Revenue Interest Income 50,523 295,000 295,000 - Library Rentals 50,085 64,000 66,000 2,000 Police Auction - 5,000 5,000 - Reimbursed Expenditures 23,906 20,000 30,000 10,000 Special Event Reimbursement - 500 - (500)

GENERAL OPERATING FUND REVENUE DETAIL
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 10 of 33

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2021-22TABLE NO. 2
2021-2022
Actual 2021-2022 2021-2022 Increase
Mid-Year Adopted Revised (Decrease)
Thru 1/31/22

GENERAL FUND
Miscellaneous Revenue (Continued) Emergency Response Reimbursement 13,391 20,000 20,000 - Donations & Contributions (in Fund 1181) - 500 500 -
Subpoena/Witness Reimbursement - 400 400 -
City Cell Tower Rental 72,092 130,000 130,000 -
Other Miscellaneous Revenue 114,569 60,000 125,000 65,000 Police Range Revenue 4,650 7,500 9,000 1,500
Mini School/Youth Center/Basketball Snacks 489 4,300 500 (3,800) Total Miscellaneous Revenue 329,705 607,200 681,400 74,200 TOTAL REVENUE 17,233,616 35,000,241 41,523,676 6,523,435

GENERAL OPERATING FUND REVENUE DETAIL
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 11 of 33 Actual expenses paid through 1/28/22
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

CITY COUNCIL
4101 City Council 134,595 85,492 244,716 78,138 - (24,730) - (12,365) 354,581 151,265 43% Subtotal 134,595 85,492 244,716 78,138 - (24,730) - (12,365) 354,581 151,265 43%

CITY MANAGER
4202 City Manager 142,989 122,967 171,311 67,238 - (23,479) - (11,740) 290,821 178,465 61% 4203 Information Tech Services 690,141 375,825 301,466 233,750 74,067 57,760 (98,559) (49,280) 967,115 618,055 64% 4204 Financial Services 565,847 282,756 134,230 68,213 4,200 (79,966) - (39,983) 624,311 310,986 50% 4205 Solid Waste Disposal 40,239 19,224 2,455,234 1,324,995 - - - - 2,495,473 1,344,219 54% Subtotal 1,439,216 800,772 3,062,241 1,694,196 78,267 57,760 (202,004) (101,003) 4,377,720 2,451,725 56%

ADMINISTRATIVE SERVICES
4311 Administration 43,160 23,756 29,495 7,587 - (27,694) - (13,847) 44,961 17,496 39% 4314 City Clerk 129,842 232,829 35,150 7,879 - - (28,301) (14,151) 239,678 123,570 52% 4315 Personnel/Risk 355,363 169,443 131,313 72,980 - (45,477) - (22,739) 441,199 219,684 50% 4317 Central Services 77,692 39,785 380,735 242,612 - (43,587) - (21,794) 414,840 260,603 63% Subtotal 709,044 362,826 576,693 331,058 - (145,059) - (72,531) 1,140,678 621,353 54%

HUMAN SERVICES
4381 Recreation 910,635 280,936 230,266 26,464 - - - - 1,140,901 307,400 27% 4382 Clinic 17,348 7,053 55,536 25,664 - - - - 72,884 32,717 45% 4383 Senior Citizens 77,730 14,761 9,350 1,148 - - - - 87,080 15,909 18% 4384 Nutritional Meals 79,463 47,979 7,000 - - - - - 86,463 47,979 55%4385 Family and Health Education 60,620 21,384 7,000 - 790 - - - 67,620 22,174 33% 4387 After School Program - - - - - - - - - - N/A
Subtotal 1,145,796 372,113 309,152 54,066 - - - - 1,454,948 426,179 29% POLICE
4421 Administration 226,983 135,336 25,590 11,705 - - - - 252,573 147,041 58% 4422 Support Services 726,570 379,070 3,390 1,938 - - - - 729,960 381,008 52% 4423 Technical Services 173,178 93,263 169,600 76,785 - - - - 342,778 170,048 50% 4424 Records 494,577 283,660 12,000 3,103 - - - - 506,577 286,763 57% 4425 Investigations 1,034,845 578,450 44,700 19,536 - - - - 1,079,545 597,986 55%4426 Uniform Patrol 5,179,975 2,930,678 477,267 269,721 - - - - 5,657,242 3,200,399 57% 4427 Communications 849,162 335,708 1,495 - 28 - - - 850,657 335,736 39% 4428 Volunteer Services 52,418 27,757 6,200 5,165 - - - - 58,618 32,922 56% 4429 Emergency Preparedness 72,146 33,058 7,025 2,567 - - - - 79,171 35,625 45% Subtotal 8,809,854 4,796,980 747,267 390,548 - - - - 9,557,121 5,187,528 54% Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2021 but for which cash payments occurred in January, 2022.

CITY OF MONTCLAIRSTATEMENT OF GENERAL OPERATING FUND EXPENDITURESFOR SIX MONTH ENDING DECEMBER 31, 2021TABLE 3

PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS SIX MONTHS OF FY 21/22
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 12 of 33 Actual expenses paid through 1/28/22
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual % FIRE
4531 Administration 247,827 407,139 11,064 4,085 - - - - 418,203 251,912 60% 4533 Emergency Services 2,849,500 1,769,143 227,951 130,969 7,500 - - - 3,084,951 1,900,112 62% 4534 Personnel Developmen - - 33,510 6,866 32,650 8,130 - - 66,160 14,996 23% 4536 Buildings & Grounds - - 13,250 7,490 - - - - 13,250 57% 7,490 Subtotal 3,674,842 2,016,970 285,775 149,410 40,150 8,130 - - 3,582,564 2,174,510 61%

PUBLIC WORKS
4641 Management & Construction 125,747 245,665 87,262 38,743 - - - - 332,927 164,490 49% 4642 Public Works Inspection 86,444 73,410 - - - - - - 86,444 73,410 85% 4644 Traffic Safety Engineering 11,878 3,633 - 15,975 - - - - 11,878 19,608 165% 4645 Graffiti Abatement 52,937 16,006 1,500 283 - - - - 54,437 16,289 30% 4646 Street Maintenance 47,931 63,694 436,315 184,505 - - - - 484,246 248,199 51% 4650 Signing/Painting 20,714 8,952 6,440 1,413 - - - - 27,154 10,365 38% 4651 Street Sweeping 25,747 13,496 1,530 - - - - - 27,277 13,496 49%4652 Park Maintenance 173,077 379,021 89,150 11,169 - - - - 468,171 184,246 39% 4653 Tree Maintenance 13,072 5,315 36,650 (4,466) - - - - 49,722 2% 849 4656 Vehicle Maintenance 86,616 161,707 257,315 153,900 2,000 - - - 421,022 240,516 57% 4691 Building Maintenance Services 67,298 117,075 534,885 72,627 - - - - 651,960 139,925 21% 4692 Heating & Air Conditioning 87,894 46,167 34,150 10,996 - - - - 122,044 57,163 47% 4693 Janitorial Services 85,334 228,529 129,000 57,124 - - - - 357,529 142,458 40% Subtotal 1,478,614 768,745 1,614,197 542,269 2,000 - - - 3,094,811 1,311,014 42%

COMMUNITY DEVELOPMENT
4760 Planning Commission 3,864 8,075 - - - - - - 8,075 48% 3,864 4761 Administration 78,760 39,641 16,211 2,834 - - - - 94,971 42,475 45% 4762 Current Planning 82,029 243,615 1,800 330 - - - - 245,415 82,359 34% 4763 Advance Planning 49,063 126,433 8,000 7,523 - - - - 134,433 56,586 42%4764 Field Inspection 63,439 117,299 1,200 67 - - - - 118,499 63,506 54%4765 Plan Check 65,598 35,176 250 15,358 - - - - 65,848 50,534 77% 4766 Building Operations 88,926 150,828 150 - - - - - 150,978 88,926 59% 4767 Fire Prevention Bureau - - 500 63,542 - - - - 500 12708% 63,542 4768 Code Enforcement 175,161 421,040 6,650 821 - - - - 427,690 175,982 41% Subtotal 1,211,648 537,299 34,761 90,475 - - - - 1,246,409 627,774 50%

CITY ATTORNEY
4801 City Attorney 55,097 108,437 196,500 83,422 - - - - 304,937 138,519 45% Subtotal 108,437 55,097 196,500 83,422 - - - - 304,937 138,519 45%

CITYWIDE EXPENSES
4901 Citywide Expenses 5,741,655 3,502,883 1,418,650 419,840 - - - - 7,160,305 3,922,723 55% Subtotal 5,741,655 3,502,883 1,418,650 419,840 - - - - 7,160,305 3,922,723 55% TOTAL DEPT. EXPENDITURES 24,453,701 13,299,177 8,489,952 3,833,422 120,417 65,890 (371,793) (185,899) 32,274,074 17,012,590 53% Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2021 but for which cash payments occurred in January, 2022.

CITY OF MONTCLAIRSTATEMENT OF GENERAL OPERATING FUND EXPENDITURESFOR SIX MONTH ENDING DECEMBER 31, 2021TABLE 3

PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 13 of 33 TABLE 4
- -
8,000 8,000
41,000 41,000
- -
Police 427,100 409,600
Fire 681,000 470,000
96,708 115,708
8,700 8,700
- -
Citywide 125,000 125,000
Totals $ 1,387,508 $ 1,178,008
CITY OF MONTCLAIRSUMMARY OF RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGET

SUMMARY BY DEPARTMENT

DEPARTMENT TOTAL REQUESTS TOTAL RECOMMENDED
City AttorneyCity CouncilCity ManagerAdministrative ServicesHuman ServicesPublic WorksCommunity Development CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 14 of 33 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
General City DepartmentsCity Council
No changes
City Council Department Totals - - - -
City Manager
IT Services - Maint - Office Equip and Furniture - Acct 1001-4203-52010-400 13,181 11,500 8,000 8,000 Request - Maintenance - Office Equipment and Furniture: Due to extraordinaryexpenses related to hardware and software system upgrades to accommodateremote meetings related to the COVID-19 Pandemic, additional funds arenecessary. An $8,000 budgetary increase is recommended.

City Manager Department Totals 11,500 13,181 8,000 8,000 Administrative Services
Personnel - Medical Examinations - Acct 1001-4315-52510-400 13,457 12,000 8,000 8,000 Request - Medical Examinations: Due to greater than anticipated recruitments,additional funding is required for medal examinations for new hires. An $8,000budgetary increase is recommended.

CITY OF MONTCLAIRRECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 15 of 33

Central Services - Maint - Office Equipment - Acct 1001-4317-52010-400 31,057 11,550 28,000 28,000 Request - Maintenance - Office Equipment: Due to unanticipated andextraordinary demand for repair and maintenance of office equipment throughoutthe City, additional funding is required for office equipment repair andmaintenance. A $28,000 budgetary increase is recommended.

Administrative Services Totals 25,550 48,452 41,000 41,000 Human Services
No changes
Human Services Department Totals - - - -
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 16 of 33

Code Enforcement - Uniforms - Acct 1001-4768-51100-400 36 2,500 1,500 1,500 Request - Uniforms: This is account is used for new and replacement uniforms.In order to outfit current and new officers before the end of FY 2021-22, it isrecommended to increase the initial appropriation by $1,500 to ensure funds areavailable to outfit new officers.

Code Enforcement - Street Outreach Supplies - Acct 1001-4768-52100-400 - - 3,600 3,600 Request - Street Outreach Supplies: The current homeless grant covers onlyrental assistance and case management. Funding is needed for street outreachfor expenses related to placing the homeless in housing or in a support program. Itis recommended to increase this account by $3,600.

Community Development Totals 10,000 6,786 8,700 8,700
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 17 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
City Attorney
No changes - - - -
City Attorney Totals - - - -
Police Department
Support Services - Overtime - Acct 1001-4422-43010-400 2,783 3,000 2,000 2,000 Request - Overtime: With several vacancies in the Department, there have beenongoing recruitments and pre-employment investigations that frequently requireadditional time and effort to accomplish. It is recommended to increase the initialappropriation by $2,000.

Technical Services - Small Equipment - Acct 1143-4423-52690-400 21,388 23,000 1,500 1,500 Request - Small Equipment: In order to have enough funds to purchase thenecessary equipment for the patrol officers, including Puma recorders, chargers,and flashlights, until the end of the fiscal year, it is recommended to increase theinitial appropriation by $1,500.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 18 of 33

Records - Office Supplies - Acct 1001-4424-51060-400 2,491 10,000 2,000 1,000 Request - Office Supplies: Although this account is currently only 25 percentexpended, after a thorough inventory of Department forms, it was determined thatthe available balance would not be adequate to maintain the supply of requiredforms through the end of the fiscal year, such as parking citations, propertyreceipts/evidence reports, field interview cards, and notice to appear citations. It isrecommended to increase the initial appropriation by $2,000.

Investigations - Overtime - Acct 1001-4425-43010-400 61,089 60,000 20,000 20,000 Request - Overtime: Due to the unpredictable nature of criminal activity, it isrecommended to increase the initial appropriation by $20,000 to cover the cost ofcall outs and holdovers that are required to initiate and complete criminalinvestigations.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 19 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Investigations - Special Investigations - Acct 1001-4425-52440-400 706 5,000 3,000 3,000 Request - Special Investigations: Although according to the January 19, 2022Budget Analysis Report this account is only 14 percent expended, once all currentexpenses have been posted to this account, there will be $3,107 remaining. TheDetective Bureau will be conducting confidential informant, in-custodyinvestigations pertaining to violent crimes, which will cost more than $3,107.Therefore, to ensure there are enough funds to cover travel and other investigativefollow-up techniques for all other special investigations, it is recommended toincrease the initial appropriation by $3,000.

Uniform Patrol - Overtime - Acct 1001-4426-43010-400 355,214 141,000 400, 300,000 000Uniform Patrol - Overtime - Acct 1149-4426-43010-400 - 100,000 (100,000) Request - Overtime: Due to unfilled vacancies throughout the fiscal year andmany officers out due to medical reason, this account is over expended. Thesevacancies require backfill to ensure minimum shift overage is maintained. It isrecommended to increase the initial appropriation by $400,000, which would beoffset by $100,000 allocated to Patrol overtime in the Police Department's FY 2021- 22 Enhancing Law Enforcement Activities Subaccount (ELEAS) Fund 1149.Recent vacancies that occurred in late December 2021 and early January 2022may produce regular earnings savings in Uniform Patrol by the end of the fiscalyear that may offset overtime expenditures.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 20 of 33

Uniform Patrol - Personnel Protective Equip - Acct 1001-4426-51140-400 11,455 15,590 6,000 6,000 Request - Personnel Protective Equipment: Officers are required to wear aconcealable ballistic body armor vest while on-duty that has to be replaced everyfive years. In May 2021 (after the budget process), our vest supplier andmanufacturer increased the cost per vest from $860 to $1,007 (plus tax). Fivevests are currently on order for one new reserve officer and four new officers: andtwo officers will need to replace their vests before the end of the fiscal year.Therefore, to cover the expense of these seven vests, it is recommended toincrease the initial appropriation by $6,000. This account currently has $3,568remaining; however, $1,805 is for tactical ballistic vest covers, leaving a balance ofonly $1,763 for ballistic vests. Through the Bulletproof Vest Partnership grant, theCity will receive reimbursement for each vest at 50 percent of the total cost.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 21 of 33

Uniform Patrol - Diesel Fuel - Acct 1001-4426-51510-400 9,144 12,000 6,000 6,500 Request - Diesel Fuel: Based on current needs and to ensure enough funds areavailable to cover diesel fuel costs until the end of the fiscal year, it isrecommended to increase the initial appropriation by $6,000.

Uniform Patrol - Maintenance Other Equip - Acct 1001-4426-52050-400 3,933 8,000 1,600 1,600 Request - Maintenance Other Equipment: These funds have been spent tocover the expenses of recertifying, recalibrating, and repairing the Department'sradar and lidar guns in anticipation of reinstating the Motor Program. Although thisaccount is only 49 percent expended, there is one invoice for $678 for repairs to alidar gun that has not posted to this account yet, and the fire extinguishers in thepatrol cars need to be serviced, which will cost approximately $500. This will leavea balance of $2,889 in this account, which will not be enough to cover the $4,450annual general maintenance fee of the firearms range ventilation system. It isrecommended to increase the initial appropriation by $1,600.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 22 of 33

Uniform Patrol - Medical Services - Acct 1001-4426-52460-400 33,419 53,000 13,000 10,000 Request - Medical Services: These funds pay for prisoner blood withdrawals,blood alcohol kits, drug screens, and monthly phlebotomy and SART on-call fees.In order to ensure funds are available for the remainder of the fiscal year, it isrecommended to increase the initial appropriation by $13,000.

Uniform Patrol - Vocational Training - Acct 1001-4426-52540-400 21,748 29,950 16,000 11,000 Uniform Patrol - Personnel Training - Acct 1001-4426-52570-400 9,003 29,490 (5,000) Request - Vocational Training: The Department recently paid for one policeofficer trainee to attend a Basic Police Academy and will have to pay for rangeammunition for this trainee as well. Once these expenses post to this account,there will be a remaining balance of $5,283; however it is hoped that the City willsend five more police officer trainees to the next academy in March 2022, whichwill cost approximately $20,500 - this includes the cost of tuition, uniforms, andrange ammunition. It is recommended to increase the initial appropriation by$16,000 to ensure funds are available for the next trainees, $5,000 of this increasewill be accomplished through a transfer from Uniform Patrol Personnel Training.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 23 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Communications - Overtime - Acct 1001-4427-43010-400 43,755 30,000 45,000 - Communications - Regular Earnings - Acct 1001-4427-41010-400 210,295 569,068 (45,000) Request - Overtime: This account was reduced by $30,000 during the budgetplanning process. Due to four vacancies at the beginning of the fiscal year, theCommunications Division losing its supervisor to retirement, three dispatchers whoresigned, and dispatchers out due to medical reasons, this account is overexpended by $13,755. These vacancies require backfill to ensure minimum shiftcoverage is maintained. It is recommended to increase the initial appropriation by$45,000, which is being accomplished through a transfer from CommunicationsRegular Earnings; thus, there is no ultimate effect on the budget.

Volunteer Services - Vocational Training - Acct 1001-4428-52540-400 5,165 3,600 1,600 - Communications - Regular Earnings - Acct 1001-4427-41010-400 221,284 569,068 (1,600) Request - Vocational Training: This account, which pays for the annual ReserveOfficer Training Conference, is overspent. The amount budgeted before thereduction was enough for five reserve officers to attend, but only four attended theconference. It is recommended to increase the initial appropriation by $1,600 tocover the expenses for these four reserve officers who attended this mandatorytraining, this is being accomplished through a transfer from CommunicationsRegular Earnings; thus, there is no ultimate effect on the budget.

Police Department General Fund Totals 1,873,766 1,184,114 528,600 408,100 Police Department Public Safety Fund Totals 23,000 21,388 1,500 1,500 Police Department ELEAS Grant Fund Totals 100,000 - (100,000) - Police Department Totals (General Fund Impact) 1,750,766 1,162,726 427,100 409,600 CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 24 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department
Emergency Services - Overtime - Acct 1001-4533-43010-400 527,886 330,000 650, 380,000 000 Emergency Services - Regular Earnings - Acct 1001-4533-41010-400 959, 1,784,272 ( 986 100,000) Request - Overtime: Due to unfilled vacancies, medical leave, and COVID-19related illnesses, this account is over expended by $198,000. Mandatorybackfilling of key positions is required in order to prevent shortfalls in the FireDepartment's minimum deployment levels. It is recommended to increase theinitial appropriation by $650,000 for the remainder of the fiscal year.

Emergency Services - Uniforms - Acct 1001-4533-51100-400 10,952 21,000 15,000 3,000 Request - Uniforms: Uniforms were purchased for recently hired firefighters, andfour more firefighters will need to be hired to fill current vacancies that will alsoneed uniforms. In order to outfit current and new employees for the remainder ofthe fiscal year, it is recommended to increase the initial appropriation by $15,000.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 25 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department (Continued)
Emergency Services - Personnel Protective Equip - Acct 1001-4533-51140-400 58,523 42,900 116, 87,000 000 Request - Personnel Protective Equipment: The Department currently has fourvacancies. The cost to outfit one firefighter in personal protective gear isapproximately $15,000. Each firefighter's turnouts are sized specifically for him/herand along with cost increases and supply chain problems, the overall costs haveincreased substantially. All personnel are required to have two sets of gear forcancer prevention and an NFPA/OSHA requirement. Currently, two sets of turnoutgear need to be replaced in addition to purchasing gear for the four vacancies,once filled. It is recommended to increase the initial appropriation by $116,000 toensure funds are available for the remainder of the fiscal year.

Emergency Services - Materials Misc Maint & Repair - Acct 1001-4533-51410-400 1,909 14,500 4,000 - Emergency Services - Small Equipment - Acct 1001-4533-52690-400 - 14,700 (4,000) Request - Materials Misc Maintenance and Repair: Although according to theJanuary 19, 2022 Budget Analysis Report this account is only 13 percentexpended, once all recent purchases have been posted to this account, it will be 59percent expended. Funds are needed to pay for replacement of Class Afirefighting foam concentrate due to increased fire incidents in the City. Eachengine has the capacity to hold 40 gallons of Class A firefighting foam concentrate,which can be depleted on a single fire incident. Current supply is down to 10pales, and the Department needs to purchase 20 more pales to maintain asufficient supply. It is recommended to increase the initial appropriation by $4,000to cover these expenses, which will be accomplished through a transfer fromEmergency Services Small Equipment; thus there is no ultimate effect on thebudget.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 26 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department (Continued)
Emergency Medical Svs - License/Permits/Certs - Acct 1180-4539-51150-400 5,500 2,000 4,930 Emergency Services - Small Equipment - Acct 1001-4533-52690-400 - 14,700 (2,000) Request - License/Permits/Certificates: Funds are needed to pay forcertifications for new hires and for employees that need to renew theircertifications. Due to the loss of personnel that were Department instructors, wehave had to get certifications through outside sources, resulting in increased costs.Also, the State of California has increased the fees for paramedic certification andrecertification. It is recommended to increase the initial appropriation by $2,000 tocover these expenses, which will be accomplished through a transfer fromEmergency Services Small Equipment; thus, there is no ultimate effect on thebudget.

Fire Department General Fund Totals 2,222,072 1,559,256 679,000 470,000 Fire Department EMS Fund Totals 5,500 4,930 2,000 -
Fire Department Totals (General Fund Impact) 2,227,572 1,564,186 681,000 470,000 CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 27 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department
Street Maintenance - Overtime - Acct 1001-4646-43010-400 16,450 10,500 16,000 16,000 Request - Overtime: The overtime budgeted for Street Maintenance is $10,500.To date the amount spent on overtime is $16,449. A minimum of $18,000 isrequired to have a Public Works employee on call four days each week and toopen and close the parks three days each week and weekly blow off of the PoliceFacility, Transit Center and City Hall. This expense is split between the streetsprogram and the parks program. Projects including the quarterly transit centerclean up, which requires at least eight personnel and response to traffic incidentsand acts of nature, which cannot be forecasted, are also included in this budget. Itis recommended to increase the initial appropriation by $16,000 to cover thenegative balance in the account and to provide funding for the remainder of thefiscal year.

Park Maintenance - Overtime - Acct 1001-4652-43010-400 19,194 10,000 20,000 18,000 Request - Overtime: To date the amount spent on overtime is $19,194. Aminimum of $18,000 is required to have a Public Works employee on call four dayseach week and to open and close the parks three days each week and weeklyblow off of the Police Facility, Transit Center and City Hall. This expense is splitbetween the streets program and the parks program. Projects including thequarterly transit center clean up, which requires at least eight personnel,preparation of the baseball fields, response to acts of nature, which cannot beforecasted, are also included in this budget. It is recommended to increase theinitial appropriation by $20,000 to cover the negative balance in the account and toprovide funding for the remainder of the fiscal year.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 28 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Tree Maintenance - Special Contract Services - Acct 1001-4653-52450-400 6,843 35,000 26,800 37,800 Request - Special Contract Services: The cost for full and aesthetic pruning ofthe pine trees at the Civic Center is $6,831 and the approximate cost to clear treesthroughout the City in response to the wind event on January 21, 2022 is $20,000(these invoices have not yet been paid). It is recommended to increase the initialappropriation by $26,800 to prune the trees at the Civic Center and fund the cost ofthe wind event clean up.

Vehicle Maintenance - Materials - Acct 1001-4656-51320-400 38,842 68,000 5,000 5,000 Request - Materials: Unit 208, a 2002 Ford F150, requires a new engine,miscellaneous accessories, fluid and a painted hood. At this time a new vehiclecannot be ordered and purchased until 2024 and this vehicle is needed in the Cityfleet. It is recommended to increase the initial appropriation by $5,000 and torestore this vehicle and return it to operation.

Vehicle Maintenance - Compressed Natural Gas - Acct 1001-4656-51540-400 5,966 10,000 4,000 3,000 Vehicle Maintenance - Gasoline - Acct 1001-4656-51500-400 37,108 60,000 (1,000) Request - Compressed Natural Gas: The addition of a second CNG streetsweeper in November 2021 has doubled the amount of CNG fuel required.$20,000 was budgeted in FY 21-22 ($10,000 in the General Fund and $10,000 inthe AQMD Fund) and $6,000 has been spent to date. Each street sweeper usesapproximately $1,500 in CNG fuel each month. It is recommended to increase theinitial appropriation by $4,000.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 29 of 33

Vehicle Maintenance - Maint/Transportation Work Equip - Acct 1001-4656-52030-400 33,713 40,000 13,000 13,000 Request - Maintenance - Transportation Work Equipment: In September 2021,a fire truck was damaged in an accident. The cost to repair the fire truck was$10,874. In July 2021, five catalytic converters were stolen from City vehicles.The cost to replace and install the five catalytic converters was $2,243. The totalcost of these two unexpected events is $13,117. It is recommended to increasethe initial appropriation by $13,000 to cover these unexpected expenditures.

Sewer Maintenance - Special Contract Services - Acct 1501-4669-52450-400 5,695 11,000 10,560 10,560 Request - Special Contract Services: On November 30, 2021, a diesel fuel spilloccurred at 5012 Brooks Street. HCI Environmental was called out to clean thediesel fuel from the storm drain. The cost for this service was $10,560.43. (Thisexpense was recently paid in February 2022). This expense was not accounted forin the FY 21-22 budget. It is recommended to increase the initial appropriation by$10,560 to cover the costs incurred due to this mishap.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 30 of 33

Janitorial Services - Overtime - Acct 1001-4693-43010-400 4,966 2,000 4,000 - Janitorial Services - Part-Time Wages - Acct 1001-4693-42020-400 1,508 33,597 (4,000) Request - Overtime: To date the amount spent on overtime is $4,965.83.Between the months of July 2021 and December 2021, a custodial staff positionwas vacant and other Public Works staff worked overtime to assist with custodialduties when either one or both of the custodians were off on vacation or sick leave.It is a practice to have two custodians on duty in the evening for staff safety. Thecustodian also worked overtime to help setup the Human Services Halloween andChristmas events as Human Services was lacking personnel. In the month ofFebruary, one of the custodians is expected to be on FMLA leave for anundetermined amount of time. This could require overtime assistance from otherPublic Works staff should a custodian go out on sick leave. No vacation time isscheduled for custodians during that time period. It is recommended to increasethe initial appropriation by $4,000.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 31 of 33

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2021-22 APPROPRIATIONS BUDGETTABLE 4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Janitorial Services - Special Contract Services - Acct 1001-4693-52450-400 41,832 77,800 11,768 - Janitorial Services - Part-Time Wages - Acct 1001-4693-42020-400 1,508 33,597 (11,768) Request - Special Contract Services: The annual contract with Anthesis toperform janitorial services at the Police Facility is $95,472. The amount of $77,800was approved in the budget and $41,832 has been incurred through December 31,2021. It is recommended to increase the initial appropriation by $11,768 to fundthe remainder of the contract for the this fiscal year.

Public Works General Fund Totals 398,494 228,571 86,148 105,148 Public Works Sewer Operating Fund Totals 11,000 5,695 10,560 10,560 Public Works Totals (General Fund Impact) 409,494 234,266 96,708 115,708 Citywide
Personnel Services - Worker's Comp Claims - Acct 1001-4901-45261-400 119,022 100,000 125,000 125,000 Request - Worker's Comp Claims: Due to unanticipated Worker's CompensationClaims this account is overspent. It is recommended to increase the initialappropriation by $125,000.

Citywide Totals 100,000 119,022 125,000 125,000
CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 32 of 33 Audit Current Estimated
FY 2020-2021 Increases Budgeted
Balances (Uses) Subtotal Transfers Balances
General Fund:

Unavailable - Prepaid Expenditures at Year-End 9,191 - 9,191 - 9,191 $ Unassigned - General Operating Fund 9,488,764 5,345,427 14,834,191 (5,134,191) 9,700,000 $ Assigned to: Reserve - Equipment Replacement 1,362,067 (44,045) 1,318,022 1,181,978 2,500,000 Reserve - Self-Insurance 850,000 850,000 - - 850,000
Reserve - Technology/Broadband Enhancements 320,751 (38,666) 282,085 771,957 1,054,042 Reserve - CalPERS and Employee Post Benefits 2,700,000 2,700,000 - 300,000 3,000,000 Reserve - Retiree Medical Liabilities/OPEB 900,000 900,000 - 600,000 1,500,000 Reserve - Unanticipated Personnel Adjustment 700,000 700,000 - 300,000 1,000,000 Reserve - Building Maintenance 600,000 600,000 - 400,000 1,000,000 Reserve - UAL/POB Amortization Fund 558,661 558,661 - 1,441,339 2,000,000 Reserve - Budgetary Contingency 125,283 (14,200) 111,083 138,917 250,000 Total Assigned 8,116,762 (96,911) 8,019,851 5,134,191 $ 13,154,042 Total 17,614,717 5,248,516 22,863,233 22,863,233 - $

CITY OF MONTCLAIRGENERAL OPERATING FUND BALANCE AND RESERVES Uses for Equipment Replacement consist of a mobile lift at the City Yard and a portion of a new street sweeper. Uses for TechnologyEnhancements consist of the cost for the agreement with NEOGOV. Uses for Budgetary Contingency consist of the Agreeement with HDREnvironmental. All uses of these monies were approved in previously submitted budgets and/or separate City Council actions and some arestill in process.

CITY COUNCIL MIDYEAR BUDGET REVIEW – 02/16/2022 Page 33 of 33

Montclair City CouncilFebruary 16, 2022

Montclair City Council
February 16, 2022