REGULAR JOINT MEETING OF THE
CITY COUNCIL, SUCCESSOR AGENCY, MONTCLAIR HOUSING CORPORATION,
MONTCLAIR HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY FOUNDATION to be held in the Council Chambers
5111 Benito Street, Montclair, California
Tuesday, January 17, 2023
7:00 p.m.
Remote Participation Information:
Zoom Link: https://zoom.us/j/93717150550
Dial Number: 1 (669) 900–6833
Meeting ID: 937–1715–0550
If you want to submit a public comment or speak on an agenda item, including public hearing and closed session items, please complete a Speaker Card in the Council Chambers or online at https://www.cityofmontclair.org/public-comment/. The Mayor/Chair (or the meeting’s Presiding Officer) will call on those who submitted requests to speak at the appropriate times during the meeting. Those who did not submit a request to speak who are present at the meeting location may raise their hand during Public Comment to request to speak. Those participating remotely may request speak using the “raise hand” function in Zoom or may dial *9 if on the phone, and then *6 to un–mute when called on to speak. Written comments (200–word limit per agenda item, and 200–word limit for all non–agenda items combined) and requests to speak can also be emailed to [email protected] at least one hour before the meeting begins.
Video recordings of Council meetings are available on the City's website at https://www.cityofmontclair.org/council-meetings/ and can be accessed by the end of the business day following the meeting.
AGENDA
I. CALL TO ORDER City Council [CC], Successor Agency Board [SA], Montclair Housing Corporation Board [MHC],
Montclair Housing Authority Commission [MHA],
Montclair Community Foundation Board [MCF]
II. INVOCATION
In keeping with our long–standing tradition of opening our Council meetings with an invocation, this meeting may include a nonsectarian invocation. Such invocations are not intended to proselytize or advance any faith or belief or to disparage any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.
III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. PRESENTATIONS
A. Community Activities Commission Military Banner Presentation B. Introduction of New Police Department Employees
VI. PUBLIC COMMENT
During Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to five minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs or a large number of speakers waiting in line. (Government Code Section 54954.3).
If you did not submit a Speaker Card and would like to speak on an item on the Consent Calendar, please raise your hand during Public Comment to announce the agenda item you would like to provide comments on. The presiding officer will pull the item from the Consent Calendar and will then call on you to speak at the time of the item’s consideration.
Under the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of or taking action on items not listed on the agenda.
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VII. PUBLIC HEARINGS
A. Second Reading — Consider Adoption of Ordinance No. 23–1003 Modifying the Zoning Designation of 27.74 Acres of Land at the Northwest Corner of Mission Boulevard and Ramona Avenue from “C3 – General Commercial,” “MIP – Manufacturing Industrial,” and “M1 – Limited Manufacturing,” to “M1 – Manufacturing Industrial” (North Side of Third Street Extension) and “MIP – Manufacturing Industrial” (South Side of Third Street Extension) (Planning Case No. 2021–07) [CC] 5
VIII. CONSENT CALENDAR
A. Approval of Minutes
1. Special Meeting — December 15, 2022 [CC] 174
2. Regular Joint Meeting — December 19, 2022 [CC/SA/MHC/MHA/MCF] 176 B. Administrative Reports
1. Consider Receiving and Filing of Treasurer’s Report [CC] 11
2. Consider Approval of Warrant Register & Payroll Documentation [CC] 12
3. Consider Receiving and Filing of Treasurer’s Report [SA] 13
4. Consider Approval of Warrant Register [SA] 14
5. Consider Receiving and Filing of Treasurer’s Report [MHC] 15
6. Consider Approval of Warrant Register [MHC] 16
7. Consider Receiving and Filing of Treasurer’s Report [MHA] 17
8. Consider Approval of Warrant Register [MHA] 18
9. Consider Authorizing an Additional $26,002.44 Appropriation for the Purchase of a Diesel Generator and a 1000 Amp Transfer Switch from Generac [CC] 19
10. Consider Authorizing a $43,286 Appropriation from the Building Maintenance Reserve Fund to Cover Remediation Costs Incurred as Part of the City Hall Flooring Services Project [CC] 21
11. Consider Approval of Tract Map No. 20503 for Condominium Purposes [CC] Consider Authorizing Staff to Record Tract Map No. 20503 with the San Bernardino County Recorder’s Office [CC] 26
12. Consider Authorizing the Use of 2017 Justice Assistance Grant Funds Toward the Cost of Transitioning to a Records Management System Compliant with the National Incident–Based Reporting System [CC] 30 C. Agreements
1. Consider Approval of Agreement Nos. 23–01 and 23–02 with the County of San Bernardino Related to Distribution and Receipt of 2022 Justice Assistance Grant Program Award Funds [CC]
Consider Authorizing City Manager Edward C. Starr to Sign Said Agreements [CC] 32 Page No.
2. Consider Approval of Agreement No. 23–03 with TKE Engineering, Inc. for Engineering Design Services for the Mills Avenue Street Rehabilitation Project, Subject to Any Revisions Deemed Necessary by the City Attorney [CC]
Consider Authorizing a $146,000 Appropriation from 2021 Lease Revenue Bond Proceeds for Costs Related to Agreement No. 23–03 [CC] Consider Authorizing a $13,197 Design Services Contingency for the Project [CC] 77
3. Consider Authorizing a $139,465 Appropriation from 2021 Lease Revenue Bond Proceeds for Construction Administration Services for the Reeder Ranch Park Project [CC]
Consider Approval of Agreement No. 23–04 with EPT Design for Construction Administration Services for the Reeder Ranch Park Project, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 122
4. Consider Approval of Agreement No. 23–05 with CIM Management to Provide Space at Montclair Place for the Human Services Department’s Montclair Walkers Program, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 146
D. Resolutions
1. Consider Adoption of Resolution No. 23–3395 Making Factual Findings in Compliance with AB 361 for the Continuation of Public Meeting Teleconferencing During Public Health Emergencies for the Period of January 17, 2023, through February 16, 2023 [CC] 158
2. Consider Adoption of Resolution No. 23–3396 Authorizing Salaries and Classification Titles for City Employees on a Consolidated Salary Schedule [CC] 163
IX. PULLED CONSENT CALENDAR ITEMS
X. COUNCIL WORKSHOP
A. Local Road Safety Plan [CC]
(The City Council may consider continuing this item to an adjourned meeting on Monday, February 6, 2023, at 5:45 p.m. in the City Council Chambers) XI. COMMUNICATIONS
A. Department Reports – None
B. City Attorney
1. Request for City Council to Meet in Closed Session Pursuant to Government Code §54956.9(d)(1) Regarding Pending Litigation [CC]
Garcia v. Lopez, City of Montclair, et al.
Fuentes v. Lopez, City of Montclair, et al.
Hickerson v. Hamilton, City of Montclair, et al.
C. City Manager/Executive Director
Page No.
D. Mayor/Chairperson
E. Council Members/Directors
F. Committee Meeting Minutes (for informational purposes only)
1. Personnel Committee Meeting — December 19, 2022 [CC] 173 XII. CLOSED SESSION
XIII. CLOSED SESSION ANNOUNCEMENTS
XIV. ADJOURNMENT
The next regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board will be held on Monday, February 6, 2023, at 7:00 p.m.
Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request documents via e–mail.
If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II)
I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, January 12, 2023.