Agenda packet — Montclair City Council, February 22, 2023

ADJOURNED MEETING OF THE CITY COUNCIL
to be held in the Council Chambers located at
5111 Benito Street, Montclair, California
Wednesday, February 22, 2023
6:00 p.m.

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AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. COUNCIL WORKSHOP
A. Fiscal Year 2022–23 Midyear Budget Review

1. Consider Review of the City’s Fiscal Operations and Approval of Proposed Changes to the Fiscal Year 2022–23 Budget
IV. PUBLIC COMMENT
This section intended to provide members of the public with an opportunity to comment on any subject not on this agenda. Each speaker will be afforded up to five minutes to address the City Council. (Government Code §54954.3) Under provisions of the Brown Act, the Council is prohibited from taking action on items not listed on the agenda.

V. ADJOURNMENT
Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request review of documents, or if you need special assistance to participate in this meeting. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, February 16, 2023.

MONTCLAIR CITY COUNCIL ADJOURNED MEETING – 02/22/2023 Page 1 of 6

CITY COUNCIL

AGENDA REPORT
DATE: FEBRUARY 22, 2023
SECTION: COUNCIL WORKSHOP
ITEM NO.: A–1
FILE I.D.: FIN262
DEPT.: FINANCE
PREPARER: J. KULBECK
SUBJECT: CONSIDER REVIEW OF THE CITY’S FISCAL OPERATIONS AND APPROVAL OF PROPOSED CHANGES TO THE FISCAL YEAR 2022–23 BUDGET
REASON FOR CONSIDERATION: The City Council reviews fiscal operations at midyear and considers revisions to the estimated revenue and appropriations budgets as necessary.

BACKGROUND: The City Council annually reviews the organization's fiscal operations for the first six months of the fiscal year. To assist in this Midyear Budget Review process, the following information is provided:

1. GENERAL FUND ANALYSIS – TABLE 1
Table 1 provides actual revenues and expenditures for the first six months of Fiscal Year 2022–23. Also included are current revenue and expenditure authorizations presented as "Adopted Budget," "6 Months Actual, and "Proposed Revised"— the latter incorporating changes contained within this midyear budget report. Specific reasons for revisions are discussed below.

The General Fund Analysis is a summary of data contained in Tables 2 through 4.

2. GENERAL FUND REVENUE DETAIL – TABLE 2
Table 2 provides supporting detail to the General Fund Analysis (Table 1) and contains each specific revenue account within revenue categories.

3. STATEMENT OF GENERAL FUND EXPENDITURES FOR SIX MONTHS – TABLE 3 Table 3 compares the adopted budget to six months of actual expenditures for each department. Expenditures are broken down into the following categories:
(1) Personnel Services; (2) Services and Supplies; and (3) Capital Outlay.

Totals from Table 3 are summarized in Table 1 by department utilizing the breakdowns described above.

4. RECOMMENDED CHANGES TO THE 2022–23 REVENUE AND APPROPRI– ATIONS BUDGET – TABLE 4
Table 4 contains requests by departments to revise the Adopted Budget to address over–expenditures and/or unanticipated needs. These requests, when added to the Current Budget Appropriation, represent the 2022–23 Proposed Revised Budget summarized in Table 1.

MONTCLAIR CITY COUNCIL ADJOURNED MEETING – 02/22/2023 Page 2 of 6 Estimated Revenue Budget Adjustments
A summary of proposed changes to the Revenue Budget are included in the Fiscal Year 2022–23 Proposed Revised column in Table 1 and in detail in Table 2.

The City's Total Proposed Revised General Operating Fund revenues and budgeted transfers for Fiscal Year 2022–23 are $40,017,859. For the midyear review of fiscal operations, staff is recommending an increase of $1,447,506 in General Operating Fund revenues. The following discussion focuses on significant revenue changes from the Adopted Budget:
 Tax revenues reflect increases of $839,103. Measure L, Transaction and Use tax represents the majority of this upward adjustment. Minor to modest tax increases are, however, also expected for the following revenue sources:
property taxes, document transfer tax, and utility users tax.  Licenses and Permits revenue reflect an increase of $207,000. This revenue increase is due primarily to an increase in building permits.  Intergovernmental Revenues reflect an increase of $90,000 due primarily to OES Reimbursements.
 Fines and Forfeitures reflect an increase of $53,400. This revenue increase is due primarily to an increase in parking citation revenue.  Charges for Services reflect a increase of $187,000. This revenue increase is an overall net result of increases and decreases in this revenue category.

Zoining/Subdivision Fees saw a decline of $60,000 while Rubbish Collection Fees saw an increase of $100,000 and Plan Checking Fee saw an increase of $150,000; other minor increases and decreases brought this to the reflected increase.
 Miscellaneous Revenues reflect an increase of $71,000. This revenue increase is due primarily to an increase in Interest Income.

Appropriations Budget Adjustments
The Statement of General Operating Fund Expenditures for Six Months (Table 3) is included to provide the City Council with information necessary to assess whether departments are performing within their respective operating budgets. This table represents a snapshot at a point in time, and should serve only as a general guide as to where the City in total and the various departments stand. Expenditures are not typically incurred uniformily throughout the year; therefore, in order to show expenditures applicable through December 2022 the actual amounts displayed were adjusted to include costs which related to December but which were paid in the following month. This Statement shows an overall utilization of 54% of the appropriations for uses applicable through December 2022.

Proposed adjustments to the expenditure budget are included in the Recommended Changes to the 2022–23 Appropriations Budget (Table 4).

The City's Total Proposed Revised General Fund uses for Fiscal Year 2022–23 are $33,610,353. For the midyear review of fiscal operations, staff is recommending an increase of $1,546,110 in General Operating Fund expenditures as follows.

MONTCLAIR CITY COUNCIL ADJOURNED MEETING – 02/22/2023 Page 3 of 6  City Council – The City Manager is recommending no changes to the City Council Department.
 City Manager – The City Manager is recommending the following adjustments:
 Information Technology Services – Maintenance – Office Equipment – increase by $10,000 due to remodel of City facilities and modifications to programming needs related to service delivery for programs throughout the City.
 Administrative Services – The City Manager is recommending the following adjustments:
 Central Services – Maintenance – Office Equipment – increase by $15,000 due to extraordinary maintenance requirements related to office equipment Citywide.
 Human Services Department – The City Manager is recommending the following adjustments:
 Recreation – Community Benefits – increase by $15,000 in order to meet a growing community need for third–party collaborative services related to well–being, health, education, and safety services.
 Police Department – The City Manager is recommending the following adjustments:
 Administration – Cellular Phone Expense – increase by $3,000 due to a necessary change in the cellular service plan.
 Support Services – Overtime – increase by $9,000. A fund transfer from Support Services Part Time Wages will cover this increase therefore, there will be no affect to the General Fund.
 Investigations – Overtime – increase by $30,000. A fund transfer from Uniform Patrol Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Uniform Patrol – Overtime – increase by $466,000. A fund transfer from Uniform Patrol Regular Earnings combined with a tranfer from the COPS ELEAS Grant Fund will cover this increase therefore, there will be no affect to the General Fund.
 Uniform Patrol – Gasoline – increase by $40,000 due to the increased cost of gasoline.
 Uniform Patrol – Diesel Fuel – increase by $14,000 to ensure enough funds are available to cover costs for the remainder of the fiscal year.  Uniform Patrol – Maintenance – Other Equipment – increase by $4,450 for recommended annual maintenance of the firearms range ventilation system.  Communications – Part Time Wages – increase by $25,000 to cover the costs of three part–time dispatchers approved after completion of the FY 22–23 Budget. A fund transfer from Uniform Patrol Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.  Communications – Overtime – increase by $30,000. A fund transfer from Uniform Patrol Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.

MONTCLAIR CITY COUNCIL ADJOURNED MEETING – 02/22/2023 Page 4 of 6  Communications – Special Contract Services – increase by $3,000 due to an increase in the need for translation services. (SB 509 Public Safety Fund) The above adjustments result in a net increase of $63,450 for the Police Department. (General Fund – $61,450; SB 509 Fund – $3,000)  Fire Department – The City Manager is recommending the following adjustments:
 Emergency Services – Overtime – increase by $320,000. A fund transfer of $33,000 from Uniform Patrol Regular Earnings will cover a portion of this request. Net affect to the General Fund is $287,000.
 Emergency Services – Personnel Protective Equipment – increase by $40,000 for turnouts for new hires and existing employees.

The above adjustments result in a net increase of $327,000 for the Fire Department.
 Public Works Department – The City Manager is recommending the following adjustments:
 Street Maintenance – Overtime – increase by $15,000.
 Street Maintenance – Special Contract Services – increase by $30,000 due to extra work that Mariposa and West Coast Arborist have completed this fiscal year. (Gas Tax Fund)
 Signing and Painting – Overtime – increase by $1,700.  Street Sweeping – Overtime – increase by $1,000.
 Park Maintenance – Overtime – increase by $15,000.
 Irrigation Maintenance – Special Contract Services – increase by $2,776 due to the need to outsource backflow testing and maintenance.  Vehicle Maintenance – Materials – Transportation/Work Equipment – increase by $43,000 due to the significant increase of parts due to inflation and several necessary vehicle repairs remaining this fiscal year.  Vehicle Maintenance – Gasoline – increase by $8,000 due to the increased cost of gasoline.
 Vehicle Maintenance – Oil and Lubricants – increase by $2,000 due to the need to purchase motor oil for City vehicles.
 Vehicle Maintenance – Compressed Natural Gas – increase by $16,000 due to the increased cost of CNG and the addition of a second CNG street sweeper.
 Vehicle Maintenance – Maintenance – Transportation/Work Equipment – increase by $5,000 to cover costs for the remainder of the fiscal year.  Sewer Maintenance – Diesel Fuel – increase by $7,500 due to the increased cost of diesel fuel.
 Building Maintenance – Overtime – increase by $18,184.

The above adjustments result in a net increase of $165,160 for the Public Works Department. (General Fund – $127,660; Gas Tax Fund – $30,000; Sewer Fund – $7,500).

MONTCLAIR CITY COUNCIL ADJOURNED MEETING – 02/22/2023 Page 5 of 6  Community Development Department – The City Manager is recommending the following adjustments:
 Plan Check – Plan Check Services – increase by $35,000 due to an increase in the size of proejcts sent to the City’s consultant for structural plan review.  City Attorney – The City Manager is recommending the following adjustments:
 Legal Services/Court Costs – increase by $40,000 due to extraordinary and ongoing legal expenditures related to claims against the City requiring use of outside legal counsel.
 Special Legal Services – increase by $15,000 due to extraordinary and ongoing legal expenditures related to claims against the City requiring additional participation from the City Attorney, and due to a contract rate adjustment for the City Attorney.

The above adjustments result in a net increase of $55,000 for the City Attorney Department.
 Citywide – The City Manager is recommending the following adjustments:
 General Liability Claims – increase by $850,000 due to unanticipated claims.  Electric Service – increase by $50,000 due to the increased cost of electricty.

The above adjustments result in a net increase of $900,000 for the Citywide Department.

FISCAL IMPACT: Revising the City's Appropriations Budget increases the spending authority by $1,546,110 in the General Operating Fund.

Revising the City's Estimated Revenue Budget has a total positive impact to the General Operating Fund of $1,447,506.

Approval of both the Appropriations and Estimated Revenues Budgets would have a negative budgetary impact to the General Operating Fund of $98,604.

RECOMMENDATION: Staff recommends the City Council consider the City's Midyear Budget Review documents and approve both revenue and appropriation proposed changes to the Fiscal Year 2022–23 Budget.

MONTCLAIR CITY COUNCIL ADJOURNED MEETING – 02/22/2023 Page 6 of 6 FY 22/23 FY 22/23 FY 22/23
Adopted 6 Months Proposed Increase
Budget Actual Revised (Decrease)
$ 10,616,029 32,792,403 $ 33,631,509 $ 839,106 $
458,035 509,425 716,425 207,000
171,852 348,800 402,200 53,400 194,711 197,600 287,600 90,000 2,322,847 3,984,725 4,171,725 187,000
451,481 737,400 808,400 71,000
Revenue 38,570,353 $ 14,214,955 $ 40,017,859 $ 1,447,506 $ Transfers in 100,000 100,000 -TOTAL REVENUE 38,670,353 $ 14,214,955 $ 40,117,859 $ 1,447,506 $ $ 161,825 354,581 $ 354,581 $ - $
1,356,694 1,738,272 1,748,272 10,000
1,360,409 2,495,473 2,495,473 -
558,215 1,140,678 1,155,678 15,000
665,082 1,409,792 1,424,792 15,000
5,559,790 9,557,121 9,618,571 61,450
2,635,492 3,582,564 3,909,564 327,000
1,938,331 3,080,611 3,208,271 127,660
839,975 1,246,409 1,281,409 35,000
226,797 298,437 353,437 55,000
Citywide 2,297,143 7,160,305 8,060,305 900,000
Expenditures 32,064,243 $ 17,599,753 $ 33,610,353 $ 1,546,110 $ Transfers out - - - -
TOTAL EXPENDITURES 32,064,243 $ 17,599,753 $ 33,610,353 $ 1,546,110 $ $ (98,604)
$ 6,507,506 6,606,110 $

REVENUES
TaxesLicenses & Permits

GENERAL OPERATING FUND ANALYSIS
TABLE 1
Fines & ForfeituresIntergovernmentalCharges for ServicesMiscellaneousCommunity Development

EXPENDITURES
City CouncilCity Attorney

SOURCES LESS USES
City ManagerSolid Waste DisposalAdministrative ServicesHuman ServicesPoliceFirePublic Works

MIDYEAR EXCESS (DEFICIT)
2022-2023
Actual 2022-2023 2022-2023 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/23Taxes
Property Tax - Secured (December) 1, 3, 752,308 3, 400,000 500,000 100,000 Property Tax - Unsecured (December) 112,422 200,000 25,000 225,000 Property Tax In Lieu of VLF 2, 4, 320,737 4, 588,368 53,106 641,474 Sales & Use (November) 2, 12, 081,723 12, 183,114 - 183,114 Transactions & Use Tax - Measure F (November) - 178,891 30,000 208,891 Transactions & Use Tax - Measure L (November) 2, 8, 198,497 8, 168,030 668,030 500,000 Property Tax Pass Thru from Successor Agency 181,956 444,000 (44, 400,000 000) Transient Occupancy (2nd Qtr) 36,134 80,000 75,000 (5,000) Document Transfer (November) 91,057 150,000 30,000 180,000 Franchise (1st Qtr) 162,279 800,000 - 800,000
Business License 536,421 800,000 50,000 850,000
Utility Users (December) 1, 1, 142,495 1, 800,000 900,000 100,000 Total Taxes 10, 32,792,403 616,029 33,631,509 839,106 Licenses and Permits Alarm Permits 325 1,100 1,100 -
Building Permits 398,559 400,000 600,000 200,000 Moving Permits 3,150 10,000 10,000 - Yard Sale Permits 20 3,000 - (3,000) Construction Permits 55,946 95,000 10,000 105,000 Encroachment Permits 35 300 300 -
Gun Dealer Permits - 25 25 -
Total Licenses and Permits 458,035 509,425 716,425 207,000Intergovernmental Revenues Motor Vehicle In-Lieu Tax - 46,000 46,000 - Property Tax Loss Relief 10,737 25,000 25,000 -
Police Officer Training Reimbursement 21,444 20,000 25,000 5,000 SB 90 Claim Reimbursement 22,091 35,000 40,000 5,000
OES Reimbursements 50,000 127,839 80,000 130,000
Greyhound Transcenter Lease 12,600 21,600 21,600 -
Total Intergovernmental Revenues 194,711 197,600 90,000 287,600

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2022-23
TABLE 2
Property and Sales taxes are mostly received in the second one-half of the fiscal year. Sales tax is received from the State through October with smalladvances through the end of December. Major collections on both occur from January through June. Revenue estimates have been computed aboveannualizing collections for the year based upon receipts to date and utilizing projections of our sales tax consulting firm. 2022-2023
Actual 2022-2023 2022-2023 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/23
Fines and Forfeitures Court Fines (November) 14,916 40,000 40,000 - Parking Citations (October) 83,711 175,000 50,000 225,000 False Alarms 10,450 16,000 16,000 -
Restitution 344 2,000 2,000 -
Evidence Forfeitures - 500 500 -
Auto Repossession Fees 1,005 1,700 1,700 -
Vehicle Release Fees 33,600 60,000 60,000 -
Admin Citations - CD,PD,PW - 3,600 2,000 (1,600) Vehicle Impound Fees 27,826 50,000 55,000 5,000 Total Fines and Forfeits 171,852 348,800 53,400 402,200 Charges for Services Sale of Printed Materials 505 1,000 1,000 - Special Police Services 5,075 15,000 10,000 (5,000) Fingerprints ( - 957) - - Fire Department Service Fees 13,500 20,000 25,000 5,000 Rubbish Collection Fees 1,633,417 2, 3, 900,000 000,000 100,000 Burrtec Contract Maintenance Fee 125,000 250,000 - 250,000 General Sanitation Fees (2nd Qtr) 197,397 400,000 - 400,000 Zoning/Subdivision Fees 26,505 50,000 110,000 (60,000)
Plan Checking Fees 310,365 250,000 400,000 150,000
Recreation Fees 500 2,500 1,000 (1,500)
Service Center Fees - 225 225 -
Program Costs - Reimbursed 10,640 20,000 20,000 -
Country Fair Jamboree - 13,000 13,000 -
Human Services Classes 900 3,000 1,500 (1,500)
Total Charges for Services 2, 3, 322,847 4, 984,725 171,725 187,000 Miscellaneous Revenue Interest Income 174,657 295,000 55,000 350,000 Library Rentals 50,823 68,000 68,000 -
Police Auction - 5,000 5,000 -
Reimbursed Expenditures 22,497 50,000 50,000 -
Special Event Reimbursement - 500 - (500)

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2022-23
2022-2023
Actual 2022-2023 2022-2023 Increase
Mid-Year Adopted Revised (Decrease)
Thru 1/31/23

GENERAL FUND
Miscellaneous Revenue (Continued) Emergency Response Reimbursement 17,992 20,000 25,000 5,000 Donations & Contributions (in Fund 1181) - 500 500 -
Subpoena/Witness Reimbursement - 400 400 -
City Cell Tower Rental 75,032 130,000 10,000 140,000
Other Miscellaneous Revenue 105,029 160,000 - 160,000
Police Range Revenue 3,900 7,500 7,500 -
Mini School/Youth Center/Basketball Snacks 1,551 500 2,000 1,500 Total Miscellaneous Revenue 451,481 737,400 71,000 808,400 TOTAL REVENUE 14,214,955 38,570,353 40, 1, 017,859 447,506

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2022-23

GENERAL OPERATING FUND REVENUE DETAIL
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

CITY COUNCIL
4101 City Council 154,580 102,879 302,000 75,753 - - (33,613) (16,807) 422,967 161,825 38% Subtotal 102,879 154,580 302,000 75,753 - - (33,613) (16,807) 422,967 161,825 38%

CITY MANAGER
4202 City Manager 433,520 283,670 92,669 34,319 - - (25,552) (12,776) 500,637 305,213 61% 4203 Information Tech Services 874,905 344,790 320,024 237,201 301,500 116,225 (124,033) (62,017) 1,372,396 636,199 46% 4204 Financial Services 698,476 393,320 159,300 49,377 - - (87,208) (43,605) 770,568 399,092 52% 4205 Solid Waste Disposal 42,073 30,678 2,958,582 1,329,731 - - - - 3,000,655 1,360,409 45% Subtotal 1,052,458 2,048,974 3,530,575 1,650,628 301,500 116,225 (236,793) (118,398) 5,644,256 2,700,913 48%

ADMINISTRATIVE SERVICES
4311 Administration 45,491 19,345 30,250 1,857 - - (8,959) (4,480) 66,782 16,722 25% 4314 City Clerk 115,083 355,184 129,600 9,260 - - (33,042) 451,742 (16,521) 107,822 24% 4315 Personnel/Risk 374,636 178,576 188,838 51,563 - - (60,007) (30,004) 503,467 200,135 40%4317 Central Services 82,721 39,011 387,685 222,787 - - (56,524) (28,262) 413,882 233,536 56% Subtotal 352,015 858,032 736,373 285,467 - - (158,532) (79,267) 1,435,873 558,215 39%

HUMAN SERVICES
4381 Recreation 1,254,493 475,138 347,240 84,289 4,900 - - - 1,606,633 559,427 35%4382 Clinic 18,488 - 58,786 25,698 - - - - 77,274 25,698 33%4383 Senior Citizens 132,444 32,847 11,000 2,813 - - - - 143,444 35,660 25%4384 Nutritional Meals - 43,459 7,000 - - - - - 7,000 43,459 621%4385 Family and Health Education 55,466 - 9,500 838 - - - - 64,966 838 1%4387 After School Program - - - - - - - - - - N/A Subtotal 551,444 1,460,891 433,526 113,638 4,900 - - - 1,899,317 665,082 35% POLICE
4421 Administration 243,283 144,086 38,366 26,787 - - - - 281,649 170,873 61% 4422 Support Services 745,603 390,604 2,785 1,976 - - - - 748,388 392,580 52%4423 Technical Services 201,276 123,182 203,400 76,166 - - - - 404,676 199,348 49%4424 Records 666,217 327,788 12,000 453 - - - - 678,217 328,241 48%4425 Investigations 1,172,012 624,719 43,700 20,013 - - - - 1,215,712 644,732 53%4426 Uniform Patrol 5,255,244 3,003,751 566,290 286,810 - - - - 5,821,534 3,290,561 57%4427 Communications 943,020 414,573 1,770 1,007 - - - - 944,790 415,580 44% 4428 Volunteer Services 52,418 38,821 9,500 3,681 - - - - 61,918 42,502 69%4429 Emergency Preparedness 89,942 75,126 5,295 247 - - - - 95,237 75,373 79% Subtotal 5,142,650 9,369,015 883,106 417,140 - - - - 10,252,121 5,559,790 54% FIRE
4531
Administration 289,377 476,338 13,169 6,771 - - - - 489,507 296,148 60% 4533 Emergency Services 2,029,420 3,301,052 306,906 231,356 59,325 29,325 - - 3,667,283 2,290,101 62% 4534 Personnel Developmen - - 39,248 10,966 - - - - 39,248 10,966 28% 4536 Buildings & Grounds - - 25,300 33,778 3,668 - - - 28,968 33,778 117% 4538 EMS-Paramedics - - - - 92,940 4,499 - - 92,940 4,499 5% Subtotal 2,318,797 3,790,559 384,623 282,871 155,933 33,824 - - 4,317,946 2,635,492 61%

CITY OF MONTCLAIR

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2022
Actual expenses paid through 1/19/23

PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS TABLE 3
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

PUBLIC WORKS
4641 Management & Construction 127,428 364,099 93,585 62,981 2,000 2,619 - - 459,684 193,028 42% 4642 Public Works Inspection 66,656 111,691 - - - - - - 111,691 66,656 60%4644 Traffic Safety Engineering 5,864 11,458 - - - - - - 11,458 5,864 51% 4645 Graffiti Abatement 6,639 63,797 2,000 770 - - - - 65,797 7,409 11%4646 Street Maintenance 117,528 362,177 479,235 196,682 34,600 25,282 - - 876,012 339,492 39% 4650 Signing/Painting 48,140 89,450 5,380 - - - - - 94,830 48,140 51% 4651 Street Sweeping 99,740 171,141 1,130 127 - - - - 172,271 99,867 58% 4652 Park Maintenance 160,307 410,343 113,050 17,330 - - - - 523,393 177,637 34%4653 Tree Maintenance 6,520 16,638 78,235 4,054 - - - - 94,873 10,574 11% 4654 Irrigation Maintenance - 72,663 9,880 6,053 - - - - 82,543 6,053 7%4656 Vehicle Maintenance 97,801 175,098 266,125 183,036 - - - - 441,223 280,837 64% 4691 Building Maintenance Services 99,589 182,743 504,874 301,172 - - - - 687,617 400,761 58%4692 Heating & Air Conditioning 55,622 123,448 57,830 39,049 - - - - 181,278 94,671 52%4693 Janitorial Services 154,155 277,163 135,700 49,101 5,035 4,086 - - 417,898 207,342 50% Subtotal 1,045,989 2,431,909 1,747,024 860,355 41,635 31,987 - - 4,220,568 1,938,331 46%

COMMUNITY DEVELOPMENT
4760 Planning Commission 3,191 8,075 - - - - - - 8,075 3,191 40% 4761
Administration 48,405 81,430 19,816 6,644 4,000 872 - - 105,246 55,921 53% 4762 Current Planning 151,051 380,854 1,800 5,589 - - - - 382,654 156,640 41% 4763
Advance Planning 50,474 126,732 8,000 6,464 - - - - 134,732 56,938 42% 4764 Field Inspection 49,269 91,845 2,550 - - - - - 94,395 49,269 52% 4765 Plan Check 66,586 120,615 1,500 29,126 - - - - 122,115 95,712 78% 4766 Building Operations 98,630 175,108 1,400 794 - - - - 176,508 99,424 56%4767 Fire Prevention Bureau - - 107,100 51,886 - - - - 107,100 51,886 48% 4768 General Code Enforcemen 305,498 102,529 16,500 3,088 11,000 10,701 - - 332,998 116,318 35% 4769 Special Ops Code Enforcemen 144,501 259,749 49,021 10,175 - - 308,770 154,676 50% Subtotal 714,636 1,549,906 207,687 113,766 15,000 11,573 - - 1,772,593 839,975 47%

ECONOMIC DEVELOPMENT AGENCY
4801
Administration 234,689 451,306 - 3,160 - - - - 451,306 237,849 53% Subtotal 234,689 451,306 - 3,160 - - - - 451,306 237,849 53%

CITY ATTORNEY
4801 City Attorney 61,623 131,236 190,000 165,174 - - - - 321,236 226,797 71% Subtotal 61,623 131,236 190,000 165,174 - - - - 321,236 226,797 71%

CITYWIDE EXPENSES
4901 Citywide Expenses 1,020,633 799,877 1,484,600 1,276,510 - - - - 2,284,477 2,297,143 101% Subtotal 1,020,633 799,877 1,484,600 1,276,510 - - - - 2,284,477 2,297,143 101% TOTAL DEPT. EXPENDITURES 23,046,285 12,597,813 9,899,514 5,244,462 518,968 193,609 (428,938) (214,472) 33,022,660 17,821,412 54%

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2022
Actual expenses paid through 1/19/23
Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2022 but for which cash payments occurred in January, 2023.

PERSONNEL SERVICES INDIRECT STAFF CHARGES TOTALS

CITY OF MONTCLAIR

SERVICES AND SUPPLIES CAPITAL OUTLAY
- -
10,000 10,000 15,000 15,000 15,000 15,000
Police 116,450 61,450
Fire 507,000 327,000
127,660 142,319 35,000 35,000
55,000 55,000
Citywide 900,000 900,000
Totals 1,795,769 $ 1,546,110 $

SUMMARY BY DEPARTMENT

DEPARTMENT TOTAL REQUESTS TOTAL RECOMMENDED

CITY OF MONTCLAIR
SUMMARY OF RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
City AttorneyCity CouncilCity ManagerAdministrative ServicesHuman ServicesPublic WorksCommunity Development Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
General City DepartmentsCity Council
No changes
City Council Department Totals - - - -
City Manager
Information Technology Services - Maintenance - Office Equipment 15,102 15,000 10,000 10,000 Request - Maintenance - Office Equipment: Due to remodel of City facilities andmodifications to programming needs related to service delivery for programsthroughout the City, additional funding is requested to cover costs for theremainder of the fiscal year.

City Manager Department Totals 15,000 15,102 10,000 10,000 Administrative Services
Central Services - Maintenance - Office Equipment 20,275 10,000 15,000 15,000 Request - Maintenance - Office Equipment: Due to extraordinary maintenancerequirements related to office equipment Citywide, additional funding is requestedto cover costs for the remainder of the fiscal year.

Administrative Services Totals 10,000 20,275 15,000 15,000

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Human Services
Recreation - Community Benefits 30,000 - 15,000 15,000
Request - Community Benefits: In March 2023, the Montclair CommunityActivities Commission will be meeting to consider requests for community-basedcharitable, well-being, health, education, and safety services, and submittingrecommendations to the City Council for approval. In order to meet a growingcommunity need for third-party collaborative services related to the preceding,community-based welfare assistance type services, the City Manager recommends increasing funding for the Community Benefits Account.

Human Services Department Totals 30,000 - 15,000 15,000 Police Department
Administration - Cellular Phone Expense 6,730 10,687 3,000 3,000 Request - Cellular Phone Expense: In September 2022, the Department'scellular phone carrier, Verizon, updgraded the department to a Public Safetycellular service plan. This new plan has added benefits and features, includingpriority service and support. The old plan was cheaper, but the new plan includesunlimited calls and data. Additional funding is necessary to cover costs for theremainder of the fiscal year.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Support Services - Overtime 3,000 6,058 9,000 9,000
Support Services - Part Time Wages 55,676 16,244 (9,000) (9,000) Request - Overtime: With several vacancies in the Department, there have beenongoing recruitments and pre-employment investigations that frequently requireadditional time and effort to accomplish. Support Services also conducts preemployment investigations for other City Departments. The requested increasecan be accomplished through a transfer of funds from Support Services - PartTime Wages.

Investigations - Overtime 65,937 100,000 30,000 30,000
Uniform Patrol - Regular Earnings - - (30,000) (30,000) Request - Overtime: Due to the unpredictable nature of criminal activity anincrease to the initial appropriation is requested to ensure that there are enoughfunds to cover the cost of call outs and holdovers that are required to initiate andcomplete criminal investigations. The requested increase will be accomplishedthrough a transfer of funds from Uniform Patrol Regualr Earnings.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Uniform Patrol - Overtime 391,067 316,000 466,000 466,000 Uniform Patrol - Regular Earnings - - (266,000) (266,000) Uniform Patrol - Overtime - COPS ELEAS Grant Fund - - (200,000) (200,000) Request - Overtime: Due to several unfilled vacancies in patrol throughout thefiscal year which require backfill to ensure minimum shift coverage is maintained,this account is over expended. The requested increase will be accomplishedthrough a transfer of funds from Uniform Patrol Regular Earnings and a transfer of$200,000 currently allocated to patrol overtime in the COPS ELEAS Grant Fund .

Uniform Patrol - Gasoline 102,400 153,000 60,000 40,000 Request - Gasoline: Due to the increased cost of gasoline it is requested toincrease the initial appropriation to cover gasoline costs until the end of the fiscalyear.

Uniform Patrol - Diesel Fuel 14,681 15,000 14,000 14,000 Request - Diesel Fuel: Based on current needs and to ensure enough funds areavailable to cover fuel costs until the end of the fiscal year an increase to the initialappropriation is sought.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Uniform Patrol - Maintenance - Other Equipment 2,361 9,100 4,450 4,450 Request - Maintenance - Other Equipment: Annual maintenance of the firearmsrange ventilation system is recommended by the manufacturer to ensure properairflow and air filtration. The maintenance package includes, in part, replacementof all in-let air filters; tightening and inspecting all mechanical and electricalconnections; lubricating and adjusting all dampers; replacement of blower-drivebelts; and inspection of sensors in the range for proper operation. An increase inthe initial appropriation is needed to cover the cost of this maintenance.

Communications - Part Time Wages 17,324 - 35,000 25,000 Uniform Patrol - Regular Earnings - - - (25,000)
Request - Part Time Wages: After the FY 22-23 Budget was prepared, theDepartment hired three part-time dispatchers one of which moved to full-timestatus in November 2022. An increase is requested to cover the cost of these parttime dispatchers. The requested increase will be accomplished through a transfer of funds from Uniform Patrol Regular Earnings.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Communications - Overtime 60,851 60,000 30,000 30,000
Uniform Patrol - Regular Earnings - - (30,000) (30,000) Request - Overtime: Due to vacancies throughout the fiscal year which requirebackfill to ensure minimum shift coverage is maintained, this account is now overexpended. The Department hired one full-time dispatcher in August 2022 and twoin November 2022, including the part-time dispatcher who moved to full-timestatus. It is anticipated that overtime usage will decrease due to these new hires.An increase is requested to cover the cost of overtime for the remainder of thefiscal year. The requested increase will be accomplished through a transfer offunds from Uniform Patrol Regular Earnings.

Communications - Special Contract Services 4,080 5,600 3,000 3,000 Request - Special Contract Services: This account covers the cost of theDepartment's contract with Language Line Services, Inc. for foreign languagetranslation for non-emergency over-the-phone interpretation services. An increaseto the initial appropriation is requested to cover costs for the remainder of the fiscalyear. (SB 509 Public Safety Fund) Police Department General Fund Totals 669,387 665,431 319,450 264,450 Police Department Public Safety Fund Totals 5,600 4,080 3,000 3,000 Police Department ELEAS Grant Fund Totals - - (200,000) (200,000) Police Department Totals (General Fund Impact) 663,787 661,351 116,450 61,450

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department
Emergency Services - Overtime 409,345 500,000 450,000 320,000 Unfiorm Patrol - Regular Earnings - - (33,000) (33,000) Request - Overtime: Due to unfilled vacancies, medical leave and emergency callback, mandatory backfilling of key positions is required in order to preventshortfalls in the Fire Department's minimum deployment levels. An increase isrequested to cover the cost of overtime for the remainder of the fiscal year.Aportion of this increase will be accomplished through a transfer of funds fromUniform Patrol Regular Earnings.

Emergency Services - Uniforms 7,555 25,000 10,000 -
Request - Uniforms: Uniforms were purchased for recently hired firefighters, andtwo more firefighters will need to be hired to fill current vacancies that will alsoneed uniforms. In order to outfit current and new employees for the remainder ofthe fiscal year, an increase to the initial appropriation is requested.

Emergency Services - Personnel Protective Equipment 80,020 75,000 80,000 40,000 Request - Personnel Protective Equipment: The Department currently has twovacancies. The cost to outfit one firefighter in personal protective gear isapproximately $15,000. Each firefighter's turnouts are sized specifically forhim/her and along with cost increases and supply chain problems, the overall costs have increased substantially. All personnel are required to have two sets of gearfor cancer prevention and an NFPA/OSHA requirement. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.

Fire Department Totals 600,000 496,920 507,000 327,000

Street Maintenance - Special Contract Services 210,736 405,022 47,430 30,000 Request - Special Contract Services: The adjustment requested is to replenishthis account due to extra work that Mariposa and West Coast Arborist havecompleted to date this fiscal year. Due to vandalism and City Yard staffing levels,Mariposa was tasked with making the necessary irrigation repairs to all Parks,Civic Center and center medians. West Coast Arborist was also used for treeemergencies, tree trimming, stump removal and tree planting. Additionally, fundsare requested for the replacement of 18 irrigation valves that were stolen along theeast and west side slopes of the Ramona overpass. (Gas Tax Fund) Signing and Painting - Overtime 2,290 2,000 1,700 1,700 Request - Overtime: The majority of the overtime funds were spent installingholiday decorations and flags. Chamber of Commerce banners will need to beinstalled this year and it is expected to take three days to complete. An increase isrequested to cover the cost of overtime for the remainder of the fiscal year.

Park Maintenance - Overtime 22,659 15,000 17,659 15,000 Request - Overtime: This account is over expended due to weekend standby,after hours emergencies, Transcenter restroom cleaning and ballfield preparation.An increase is requested to cover the cost of overtime for the remainder of thefiscal year.

Irrigation Maintenance - Special Contract Services 5,964 6,000 2,776 2,776 Request - Special Contract Services: Public Works does not have amaintenance worker with backflow certification. All backflow work is performed byBasic Backflow. An increase to the initial appropriation is requested to cover costsfor the remainder of the fiscal year.

Vehicle Maintenance - Materials - Transportation/Work Equipment 61,815 72,000 43,000 43,000 Request - Materials - Transportation/Work Equipment: The cost of parts hassignificantly increased with inflation. Costs for the remainder of the fiscal yearinclude: repair of a cylinder head on Fire Engine 151, repair of an emissionsproblem on Fire Engine 152, and miscellaneous parts to repair City vehicles. Anincrease to the initial appropriation is requested to cover costs for the remainder ofthe fiscal year.

Vehicle Maintenance - Oil and Lubricants 4,486 6,000 2,000 2,000 Request - Oil and Lubricants: Additional funding is requested for the purchase of200 gallons of 15W40 motor oil and one 55-gallong barrel of Valvoline Gen 2motor oil for the street sweepers. The street sweepers require a special oil forCNG engines.

Vehicle Maintenance - Compressed Natural Gas 16,706 16,000 16,000 16,000 Request - Compressed Natural Gas: Due to the increase of the price per gallonand the addition of a second CNG street sweeper this account is over expended.An increase to the initial appropriation is requested to cover costs for theremainder of the fiscal year.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Vehicle Maintenance - Maintenance - Transportation/Work Equipment 34,201 45,000 5,000 5,000 Request - Maintenance - Transportation/Work Equipment: For the remainderof the fiscal year the following repairs are needed: replacement of the transmissionin dump truck Unit 218, replacement of the hybrid batteries in Units 104 and 106,and smog checks on thirty City vehicles. These repairs will exhaust the remainingbudget in this account. Additional funding is requested to cover other outsidemaintenance and car washes.

Sewer Maintenance - Diesel 7,500 7,500 7,500 7,500
Request - Diesel: Due to the high cost of diesel an increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.(Sewer Operating Fund) Building Maintenance - Overtime 18,885 4,500 18,184 18,184 Request - Overtime: Due to operating the Splash Pad for the summer months,remodeling the Police Department Shooting Range, and remodeling/remediatingCity Hall this account is over expended. Additional funds are requested to coverthe negative balance, to operate the Splash Pad on weekends during the summermonths, and unforeseen emergencies.

Public Works General Fund Totals 247,500 224,796 142,319 127,660 Public Works Gas Tax Fund Totals 405,022 210,736 47,430 30,000 Public Works Sewer Operating Fund Totals 7,500 7,500 7,500 7,500 Public Works Totals (General Fund Impact) 247,500 224,796 142,319 127,660

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Community Development
Plan Check - Plan Check Service 36,388 35,000 35,000 35,000 Request - Plan Check Service: The size of projects sent to the City's consultantfor structural plan review has increased. Additional funding is requested to coverthese costs for the remainder of the fiscal year.

Community Development Totals 35,000 36,388 35,000 35,000 City Attorney
City Attorney - Legal Services/Court Costs 117,938 130,000 40,000 40,000 Request - Legal Services/Court Costs: Due to extraordinary and ongoing legalexpenditures related to claims against the City requiring use of outside legalcounsel, additional funding is requested to cover costs for the remainder of thefiscal year.

City Attorney - Special Legal Services 47,236 60,000 15,000 15,000 Request - Special Legal Services: Due to extraordinary and ongoing legalexpenditures related to claims against the City requiring additional participationfrom the City Attorney, and due to a contract rate adjustment for the City Attorney,additional funding is requested to cover costs for the remainder of the fiscal year.

City Attorney Totals 190,000 165,174 55,000 55,000

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Citywide
Personnel Services - General Liability Claims 633,208 52,000 850,000 850,000 Request - General Liability Claims: Due to unanticipated General Liability Claims this account is over expended and additional funding is requested to cover thecosts for the remainder of the fiscal year.

Services and Supplies - Electric Service 280,030 460,000 50,000 50,000 Request - Electric Service: Due to the increased cost of electricity additionalfunding is requested to cover costs for the remainder of the fiscal year.

Citywide Totals 512,000 913,238 900,000 900,000

Montclair City CouncilFebruary 22, 2023

Montclair City Council
February 22, 2023