FISCAL YEAR 2022-2023
MIDYEAR BUDGET REVIEW
FEBRUARY 22, 2023
6:00 P.M.
1 SUMMARY OF RECOMMENDED CHANGES TO THE
FISCAL YEAR 2022-2023 GENERAL FUND
APPROPRIATIONS BUDGET
2 3
- -
10,000 10,000
15,000 15,000
15,000 15,000
Police 116,450 61,450
Fire 507,000 327,000
142,319 127,660
35,000 35,000
55,000 55,000
Citywide 900,000 900,000
Totals $1,795,769 $1,546,110
City Attorney
City Council
City Manager
Administrative Services
Human Services
Public Works
Community Development
SUMMARY BY DEPARTMENT
DEPARTMENT TOTAL REQUESTS TOTAL RECOMMENDED
CITY OF MONTCLAIR
SUMMARY OF RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
4 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
General City Departments
City Council
No changes
City Council Department Totals - - - -
City Manager
Information Technology Services - Maintenance - Office Equipment 15,000 15,102 10,000 10,000 Request - Maintenance - Office Equipment: Due to remodel of City facilities and modifications to programming needs related to service delivery for programs throughout the City, additional funding is requested to cover costs for the remainder of the fiscal year.
City Manager Department Totals 15,000 15,102 10,000 10,000 Administrative Services
Central Services - Maintenance - Office Equipment 10,000 20,275 15,000 15,000 Request - Maintenance - Office Equipment: Due to extraordinary maintenance requirements related to office equipment Citywide, additional funding is requested to cover costs for the remainder of the fiscal year.
Administrative Services Totals 10,000 20,275 15,000 15,000
CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2022-23 APPROPRIATIONS BUDGET TABLE 4
5 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Human Services
Recreation - Community Benefits 30,000 - 15,000 15,000
Request - Community Benefits: In March 2023, the Montclair Community Activities Commission will be meeting to consider requests for communitybased charitable, well-being, health, education, and safety services, and submitting recommendations to the City Council for approval. In order to meet a growing community need for third-party collaborative services related to the preceding, community-based welfare assistance type services, the City Manager recommends increasing funding for the Community Benefits Account.
Human Services Department Totals 30,000 - 15,000 15,000 Police Department
Administration - Cellular Phone Expense 10,687 6,730 3,000 3,000 Request - Cellular Phone Expense: In September 2022, the Department's cellular phone carrier, Verizon, upgraded the department to a Public Safety cellular service plan. This new plan has added benefits and features, including priority service and support. The old plan was cheaper, but the new plan includes unlimited calls and data. Additional funding is necessary to cover costs for the remainder of the fiscal year.
6 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Support Services - Overtime 3,000 6,058 9,000 9,000
Support Services - Part Time Wages 55,676 16,244 (9,000) (9,000) Request - Overtime: With several vacancies in the Department, there have been ongoing recruitments and pre-employment investigations that frequently require additional time and effort to accomplish. Support Services also conducts pre-employment investigations for other City Departments. The requested increase can be accomplished through a transfer of funds from Support Services - Part Time Wages.
Investigations - Overtime 100,000 65,937 30,000 30,000
Uniform Patrol - Regular Earnings - - (30,000) (30,000) Request - Overtime: Due to the unpredictable nature of criminal activity an increase to the initial appropriation is requested to ensure that there are enough funds to cover the cost of call outs and holdovers that are required to initiate and complete criminal investigations. The requested increase will be accomplished through a transfer of funds from Uniform Patrol Regular Earnings.
7 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Uniform Patrol - Overtime 316,000 391,067 466,000 466,000 Uniform Patrol - Regular Earnings - - (266,000) (266,000) Uniform Patrol - Overtime - COPS ELEAS Grant Fund - - (200,000) (200,000) Request - Overtime: Due to several unfilled vacancies in patrol throughout the fiscal year which require backfill to ensure minimum shift coverage is maintained, this account is over expended. The requested increase will be accomplished through a transfer of funds from Uniform Patrol Regular Earnings and a transfer of $200,000 currently allocated to patrol overtime in the COPS ELEAS Grant Fund .
Uniform Patrol - Gasoline 153,000 102,400 60,000 40,000 Request - Gasoline: Due to the increased cost of gasoline it is requested to increase the initial appropriation to cover gasoline costs until the end of the fiscal year.
Uniform Patrol - Diesel Fuel 15,000 14,681 14,000 14,000 Request - Diesel Fuel: Based on current needs and to ensure enough funds are available to cover fuel costs until the end of the fiscal year an increase to the initial appropriation is sought.
8 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Uniform Patrol - Maintenance - Other Equipment 9,100 2,361 4,450 4,450 Request - Maintenance - Other Equipment: Annual maintenance of the firearms range ventilation system is recommended by the manufacturer to ensure proper airflow and air filtration. The maintenance package includes, in part, replacement of all in-let air filters; tightening and inspecting all mechanical and electrical connections; lubricating and adjusting all dampers; replacement of blower-drive belts; and inspection of sensors in the range for proper operation. An increase in the initial appropriation is needed to cover the cost of this maintenance.
Communications - Part Time Wages - 17,324 35,000 25,000 Uniform Patrol - Regular Earnings - - - (25,000)
Request - Part Time Wages: After the FY 22-23 Budget was prepared, the Department hired three part-time dispatchers one of which moved to full-time status in November 2022. An increase is requested to cover the cost of these part-time dispatchers. The requested increase will be accomplished through a transfer of funds from Uniform Patrol Regular Earnings. 9 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Communications - Overtime 60,000 60,851 30,000 30,000
Uniform Patrol - Regular Earnings - - (30,000) (30,000) Request - Overtime: Due to vacancies throughout the fiscal year which require backfill to ensure minimum shift coverage is maintained, this account is now over expended. The Department hired one full-time dispatcher in August 2022 and two in November 2022, including the part-time dispatcher who moved to full-time status. It is anticipated that overtime usage will decrease due to these new hires. An increase is requested to cover the cost of overtime for the remainder of the fiscal year. The requested increase will be accomplished through a transfer of funds from Uniform Patrol Regular Earnings.
Communications - Special Contract Services 5,600 4,080 3,000 3,000 Request - Special Contract Services: This account covers the cost of the Department's contract with Language Line Services, Inc. for foreign language translation for non-emergency over-the-phone interpretation services. An increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year. (SB 509 Public Safety Fund) Police Department General Fund Totals 669,387 665,431 319,450 264,450 Police Department Public Safety Fund Totals 5,600 4,080 3,000 3,000 Police Department ELEAS Grant Fund Totals - - (200,000) (200,000) Police Department Totals (General Fund Impact) 663,787 661,351 116,450 61,450 10 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department
Emergency Services - Overtime 500,000 409,345 450,000 320,000 Uniform Patrol - Regular Earnings - - (33,000) (33,000) Request - Overtime: Due to unfilled vacancies, medical leave and emergency call back, mandatory backfilling of key positions is required in order to prevent shortfalls in the Fire Department's minimum deployment levels. An increase is requested to cover the cost of overtime for the remainder of the fiscal year. A portion of this increase will be accomplished through a transfer of funds from Uniform Patrol Regular Earnings.
Emergency Services - Uniforms 25,000 7,555 10,000 -
Request - Uniforms: Uniforms were purchased for recently hired firefighters, and two more firefighters will need to be hired to fill current vacancies that will also need uniforms. In order to outfit current and new employees for the remainder of the fiscal year, an increase to the initial appropriation is requested.
Emergency Services - Personnel Protective Equipment 75,000 80,020 80,000 40,000 Request - Personnel Protective Equipment: The Department currently has two vacancies. The cost to outfit one firefighter in personal protective gear is approximately $15,000. Each firefighter's turnouts are sized specifically for him/her and along with cost increases and supply chain problems, the overall costs have increased substantially. All personnel are required to have two sets of gear for cancer prevention and an NFPA/OSHA requirement. An increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year.
Fire Department Totals 600,000 496,920 507,000 327,000
11 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department
Street Maintenance - Overtime 15,000 14,647 15,000 15,000 Request - Overtime: Overtime funds were spent on standby, street emergencies, weed abatement, tree trimming, graffiti removal, and weekend Transcenter restroom cleaning. To complete two Transcenter cleanup days and weed abatement plus Transcenter restroom weekend cleaning and standby for the remainder of the fiscal year additional funding is requested.
Street Maintenance - Special Contract Services 405,022 210,736 47,430 30,000 Request - Special Contract Services: The adjustment requested is to replenish this account due to extra work that Mariposa and West Coast Arborist have completed to date this fiscal year. Due to vandalism and City Yard staffing levels, Mariposa was tasked with making the necessary irrigation repairs to all Parks, Civic Center and center medians. West Coast Arborist was also used for tree emergencies, tree trimming, stump removal and tree planting. Additionally, funds are requested for the replacement of 18 irrigation valves that were stolen along the east and west side slopes of the Ramona overpass. (Gas Tax Fund)
Signing and Painting - Overtime 2,000 2,290 1,700 1,700 Request - Overtime: The majority of the overtime funds were spent installing holiday decorations and flags. Chamber of Commerce banners will need to be installed this year and it is expected to take three days to complete. An increase is requested to cover the cost of overtime for the remainder of the fiscal year.
12 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Street Sweeping - Overtime 1,000 1,872 1,000 1,000
Request - Overtime: This account is over expended due to the clean up needed after the recent storms. An increase is requested to cover the cost of overtime for the remainder of the fiscal year.
Park Maintenance - Overtime 15,000 22,659 17,659 15,000 Request - Overtime: This account is over expended due to weekend standby, after hours emergencies, Transcenter restroom cleaning and ballfield preparation. An increase is requested to cover the cost of overtime for the remainder of the fiscal year.
Irrigation Maintenance - Special Contract Services 6,000 5,964 2,776 2,776 Request - Special Contract Services: Public Works does not have a maintenance worker with backflow certification. All backflow work is performed by Basic Backflow. An increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year.
Vehicle Maintenance - Materials - Transportation/Work Equipment 72,000 61,815 43,000 43,000 Request - Materials - Transportation/Work Equipment: The cost of parts has significantly increased with inflation. Costs for the remainder of the fiscal year include: repair of a cylinder head on Fire Engine 151, repair of an emissions problem on Fire Engine 152, and miscellaneous parts to repair City vehicles. An increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year.
13 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Vehicle Maintenance - Gasoline 65,000 41,271 20,000 8,000 Request - Gasoline: Due to the high cost of gasoline an increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year.
Vehicle Maintenance - Oil and Lubricants 6,000 4,486 2,000 2,000 Request - Oil and Lubricants: Additional funding is requested for the purchase of 200 gallons of 15W40 motor oil and one 55-gallong barrel of Valvoline Gen 2 motor oil for the street sweepers. The street sweepers require a special oil for CNG engines.
Vehicle Maintenance - Compressed Natural Gas 16,000 16,706 16,000 16,000 Request - Compressed Natural Gas: Due to the increase of the price per gallon and the addition of a second CNG street sweeper this account is over expended. An increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year.
14 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Vehicle Maintenance - Maintenance - Transportation/Work Equipment 45,000 34,201 5,000 5,000 Request - Maintenance - Transportation/Work Equipment: For the remainder of the fiscal year the following repairs are needed: replacement of the transmission in dump truck Unit 218, replacement of the hybrid batteries in Units 104 and 106, and smog checks on thirty City vehicles. These repairs will exhaust the remaining budget in this account. Additional funding is requested to cover other outside maintenance and car washes.
Sewer Maintenance - Diesel 7,500 7,500 7,500 7,500
Request - Diesel: Due to the high cost of diesel an increase to the initial appropriation is requested to cover costs for the remainder of the fiscal year. (Sewer Operating Fund)
Building Maintenance - Overtime 4,500 18,885 18,184 18,184 Request - Overtime: Due to operating the Splash Pad for the summer months, remodeling the Police Department Shooting Range, and remodeling/remediating City Hall this account is over expended. Additional funds are requested to cover the negative balance, to operate the Splash Pad on weekends during the summer months, and unforeseen emergencies.
Public Works General Fund Totals 247,500 224,796 142,319 127,660 Public Works Gas Tax Fund Totals 405,022 210,736 47,430 30,000 Public Works Sewer Operating Fund Totals 7,500 7,500 7,500 7,500 Public Works Totals (General Fund Impact) 247,500 224,796 142,319 127,660 15 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Community Development
Plan Check - Plan Check Service 35,000 36,388 35,000 35,000 Request - Plan Check Service: The size of projects sent to the City's consultant for structural plan review has increased. Additional funding is requested to cover these costs for the remainder of the fiscal year.
Community Development Totals 35,000 36,388 35,000 35,000 City Attorney
City Attorney - Legal Services/Court Costs 130,000 117,938 40,000 40,000 Request - Legal Services/Court Costs: Due to extraordinary and ongoing legal expenditures related to claims against the City requiring use of outside legal counsel, additional funding is requested to cover costs for the remainder of the fiscal year.
City Attorney - Special Legal Services 60,000 47,236 15,000 15,000 Request - Special Legal Services: Due to extraordinary and ongoing legal expenditures related to claims against the City requiring additional participation from the City Attorney, and due to a contract rate adjustment for the City Attorney, additional funding is requested to cover costs for the remainder of the fiscal year.
City Attorney Totals 190,000 165,174 55,000 55,000
16 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Citywide
Personnel Services - General Liability Claims 52,000 633,208 850,000 850,000 Request - General Liability Claims: Due to unanticipated General Liability Claims this account is over expended and additional funding is requested to cover the costs for the remainder of the fiscal year.
Services and Supplies - Electric Service 460,000 280,030 50,000 50,000 Request - Electric Service: Due to the increased cost of electricity additional funding is requested to cover costs for the remainder of the fiscal year.
Citywide Totals 512,000 913,238 900,000 900,000
STATEMENT OF GENERAL FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2022
17 18
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %
CITY COUNCIL
4101 City Council 154,580 102,879 302,000 75,753 - - (33,613) (16,807) 422,967 161,825 38% Subtotal 154,580 102,879 302,000 75,753 - - (33,613) (16,807) 422,967 161,825 38%
CITY MANAGER
4202 City Manager 433,520 283,670 92,669 34,319 - - (25,552) (12,776) 500,637 305,213 61% 4203 Information Tech Services 874,905 344,790 320,024 237,201 301,500 116,225 (124,033) (62,017) 1,372,396 636,199 46% 4204 Financial Services 698,476 393,320 159,300 49,377 - - (87,208) (43,605) 770,568 399,092 52% 4205 Solid Waste Disposal 42,073 30,678 2,958,582 1,329,731 - - - - 3,000,655 1,360,409 45% Subtotal 2,048,974 1,052,458 3,530,575 1,650,628 301,500 116,225 (236,793) (118,398) 5,644,256 2,700,913 48%
ADMINISTRATIVE SERVICES
4311 Administration 45,491 19,345 30,250 1,857 - - (8,959) (4,480) 66,782 16,722 25% 4314 City Clerk 355,184 115,083 129,600 9,260 - - (33,042) (16,521) 451,742 107,822 24% 4315 Personnel/Risk 374,636 178,576 188,838 51,563 - - (60,007) (30,004) 503,467 200,135 40% 4317 Central Services 82,721 39,011 387,685 222,787 - - (56,524) (28,262) 413,882 233,536 56% Subtotal 858,032 352,015 736,373 285,467 - - (158,532) (79,267) 1,435,873 558,215 39%
HUMAN SERVICES
4381 Recreation 1,254,493 475,138 347,240 84,289 4,900 - - - 1,606,633 559,427 35% 4382 Clinic 18,488 - 58,786 25,698 - - - - 77,274 25,698 33% 4383 Senior Citizens 132,444 32,847 11,000 2,813 - - - - 143,444 35,660 25% 4384 Nutritional Meals - 43,459 7,000 - - - - - 7,000 43,459 621% 4385 Family and Health Education 55,466 - 9,500 838 - - - - 64,966 838 1% 4387 After School Program - - - - - - - - - - N/A
Subtotal 1,460,891 551,444 433,526 113,638 4,900 - - - 1,899,317 665,082 35% POLICE
4421 Administration 243,283 144,086 38,366 26,787 - - - - 281,649 170,873 61% 4422 Support Services 745,603 390,604 2,785 1,976 - - - - 748,388 392,580 52% 4423 Technical Services 201,276 123,182 203,400 76,166 - - - - 404,676 199,348 49% 4424 Records 666,217 327,788 12,000 453 - - - - 678,217 328,241 48% 4425 Investigations 1,172,012 624,719 43,700 20,013 - - - - 1,215,712 644,732 53% 4426 Uniform Patrol 5,255,244 3,003,751 566,290 286,810 - - - - 5,821,534 3,290,561 57% 4427 Communications 943,020 414,573 1,770 1,007 - - - - 944,790 415,580 44% 4428 Volunteer Services 52,418 38,821 9,500 3,681 - - - - 61,918 42,502 69% 4429 Emergency Preparedness 89,942 75,126 5,295 247 - - - - 95,237 75,373 79% Subtotal 9,369,015 5,142,650 883,106 417,140 - - - - 10,252,121 5,559,790 54% FIRE
4531 Administration 476,338 289,377 13,169 6,771 - - - - 489,507 296,148 60% 4533 Emergency Services 3,301,052 2,029,420 306,906 231,356 59,325 29,325 - - 3,667,283 2,290,101 62% 4534 Personnel Development - - 39,248 10,966 - - - - 39,248 10,966 28% 4536 Buildings & Grounds - - 25,300 33,778 3,668 - - - 28,968 33,778 117% 4538 EMS-Paramedics - - - - 92,940 4,499 - - 92,940 4,499 5% Subtotal 3,790,559 2,318,797 384,623 282,871 155,933 33,824 - - 4,317,946 2,635,492 61% TABLE 3
CITY OF MONTCLAIR
STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2022
Actual expenses paid through 1/19/23
PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS 19 Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %
PUBLIC WORKS
4641 Management & Construction 364,099 127,428 93,585 62,981 2,000 2,619 - - 459,684 193,028 42% 4642 Public Works Inspection 111,691 66,656 - - - - - - 111,691 66,656 60% 4644 Traffic Safety Engineering 11,458 5,864 - - - - - - 11,458 5,864 51% 4645 Graffiti Abatement 63,797 6,639 2,000 770 - - - - 65,797 7,409 11% 4646 Street Maintenance 362,177 117,528 479,235 196,682 34,600 25,282 - - 876,012 339,492 39% 4650 Signing/Painting 89,450 48,140 5,380 - - - - - 94,830 48,140 51% 4651 Street Sweeping 171,141 99,740 1,130 127 - - - - 172,271 99,867 58% 4652 Park Maintenance 410,343 160,307 113,050 17,330 - - - - 523,393 177,637 34% 4653 Tree Maintenance 16,638 6,520 78,235 4,054 - - - - 94,873 10,574 11% 4654 Irrigation Maintenance 72,663 - 9,880 6,053 - - - - 82,543 6,053 7% 4656 Vehicle Maintenance 175,098 97,801 266,125 183,036 - - - - 441,223 280,837 64% 4691 Building Maintenance Services 182,743 99,589 504,874 301,172 - - - - 687,617 400,761 58% 4692 Heating & Air Conditioning 123,448 55,622 57,830 39,049 - - - - 181,278 94,671 52% 4693 Janitorial Services 277,163 154,155 135,700 49,101 5,035 4,086 - - 417,898 207,342 50% Subtotal 2,431,909 1,045,989 1,747,024 860,355 41,635 31,987 - - 4,220,568 1,938,331 46%
COMMUNITY DEVELOPMENT
4760 Planning Commission 8,075 3,191 - - - - - - 8,075 3,191 40% 4761 Administration 81,430 48,405 19,816 6,644 4,000 872 - - 105,246 55,921 53% 4762 Current Planning 380,854 151,051 1,800 5,589 - - - - 382,654 156,640 41% 4763 Advance Planning 126,732 50,474 8,000 6,464 - - - - 134,732 56,938 42% 4764 Field Inspection 91,845 49,269 2,550 - - - - - 94,395 49,269 52% 4765 Plan Check 120,615 66,586 1,500 29,126 - - - - 122,115 95,712 78% 4766 Building Operations 175,108 98,630 1,400 794 - - - - 176,508 99,424 56% 4767 Fire Prevention Bureau - - 107,100 51,886 - - - - 107,100 51,886 48% 4768 General Code Enforcement 305,498 102,529 16,500 3,088 11,000 10,701 - - 332,998 116,318 35% 4769 Special Ops Code Enforcement 259,749 144,501 49,021 10,175 - - 308,770 154,676 50% Subtotal 1,549,906 714,636 207,687 113,766 15,000 11,573 - - 1,772,593 839,975 47%
ECONOMIC DEVELOPMENT AGENCY
4801 Administration 451,306 234,689 - 3,160 - - - - 451,306 237,849 53% Subtotal 451,306 234,689 - 3,160 - - - - 451,306 237,849 53%
CITY ATTORNEY
4801 City Attorney 131,236 61,623 190,000 165,174 - - - - 321,236 226,797 71% Subtotal 131,236 61,623 190,000 165,174 - - - - 321,236 226,797 71%
CITYWIDE EXPENSES
4901 Citywide Expenses 799,877 1,020,633 1,484,600 1,276,510 - - - - 2,284,477 2,297,143 101% Subtotal 799,877 1,020,633 1,484,600 1,276,510 - - - - 2,284,477 2,297,143 101% TOTAL DEPT. EXPENDITURES 23,046,285 12,597,813 9,899,514 5,244,462 518,968 193,609 (428,938) (214,472) 33,022,660 17,821,412 54%
STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2022
Actual expenses paid through 1/19/23
Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2022 but for which cash payments occurred in January, 2023.
PERSONNEL SERVICES INDIRECT STAFF CHARGES TOTALS
CITY OF MONTCLAIR
SERVICES AND SUPPLIES CAPITAL OUTLAY
GENERAL FUND REVENUE DETAIL
FOR SIX MONTH ENDING DECEMBER 31, 2022
20 21
2022-2023
Actual 2022-2023 2022-2023 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/23
Taxes
Property Tax - Secured (December) 1,752,308 3,400,000 3,500,000 100,000 Property Tax - Unsecured (December) 112,422 200,000 225,000 25,000 Property Tax In Lieu of VLF 2,320,737 4,588,368 4,641,474 53,106 Sales & Use (November) 2,081,723 12,183,114 12,183,114 - Transactions & Use Tax - Measure F (November) - 178,891 208,891 30,000 Transactions & Use Tax - Measure L (November) 2,198,497 8,168,030 8,668,030 500,000 Property Tax Pass Thru from Successor Agency 181,956 444,000 400,000 (44,000) Transient Occupancy (2nd Qtr) 36,134 80,000 75,000 (5,000) Document Transfer (November) 91,057 150,000 180,000 30,000 Franchise (1st Qtr) 162,279 800,000 800,000 -
Business License 536,421 800,000 850,000 50,000
Utility Users (December) 1,142,495 1,800,000 1,900,000 100,000 Total Taxes 10,616,029 32,792,403 33,631,509 839,106
Licenses and Permits
Alarm Permits 325 1,100 1,100 -
Building Permits 398,559 400,000 600,000 200,000
Moving Permits 3,150 10,000 10,000 -
Yard Sale Permits 20 3,000 - (3,000)
Construction Permits 55,946 95,000 105,000 10,000
Encroachment Permits 35 300 300 -
Gun Dealer Permits - 25 25 -
Total Licenses and Permits 458,035 509,425 716,425 207,000 Intergovernmental Revenues
Motor Vehicle In-Lieu Tax - 46,000 46,000 -
Property Tax Loss Relief 10,737 25,000 25,000 -
Police Officer Training Reimbursement 21,444 20,000 25,000 5,000 SB 90 Claim Reimbursement 22,091 35,000 40,000 5,000
OES Reimbursements 127,839 50,000 130,000 80,000
Greyhound Transcenter Lease 12,600 21,600 21,600 -
Total Intergovernmental Revenues 194,711 197,600 287,600 90,000
GENERAL OPERATING FUND REVENUE DETAIL
STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2022-23
TABLE 2
Property and Sales taxes are mostly received in the second one-half of the fiscal year. Sales tax is received from the State through October with small advances through the end of December. Major collections on both occur from January through June. Revenue estimates have been computed above annualizing collections for the year based upon receipts to date and utilizing projections ofour sales tax consulting firm. 22 2022-2023
Actual 2022-2023 2022-2023 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/23
Fines and Forfeitures
Court Fines (November) 14,916 40,000 40,000 -
Parking Citations (October) 83,711 175,000 225,000 50,000 False Alarms 10,450 16,000 16,000 -
Restitution 344 2,000 2,000 -
Evidence Forfeitures - 500 500 -
Auto Repossession Fees 1,005 1,700 1,700 -
Vehicle Release Fees 33,600 60,000 60,000 -
Admin Citations - CD,PD,PW - 3,600 2,000 (1,600)
Vehicle Impound Fees 27,826 50,000 55,000 5,000
Total Fines and Forfeits 171,852 348,800 402,200 53,400 Charges for Services
Sale of Printed Materials 505 1,000 1,000 -
Special Police Services 5,075 15,000 10,000 (5,000)
Fingerprints (957) - - -
Fire Department Service Fees 13,500 20,000 25,000 5,000 Rubbish Collection Fees 1,633,417 2,900,000 3,000,000 100,000 Burrtec Contract Maintenance Fee 125,000 250,000 250,000 - General Sanitation Fees (2nd Qtr) 197,397 400,000 400,000 - Zoning/Subdivision Fees 26,505 110,000 50,000 (60,000)
Plan Checking Fees 310,365 250,000 400,000 150,000
Recreation Fees 500 2,500 1,000 (1,500)
Service Center Fees - 225 225 -
Program Costs - Reimbursed 10,640 20,000 20,000 -
Country Fair Jamboree - 13,000 13,000 -
Human Services Classes 900 3,000 1,500 (1,500)
Total Charges for Services 2,322,847 3,984,725 4,171,725 187,000 Miscellaneous Revenue
Interest Income 174,657 295,000 350,000 55,000
Library Rentals 50,823 68,000 68,000 -
Police Auction - 5,000 5,000 -
Reimbursed Expenditures 22,497 50,000 50,000 -
Special Event Reimbursement - 500 - (500)
STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2022-23
23 2022-2023
Actual 2022-2023 2022-2023 Increase
Mid-Year Adopted Revised (Decrease)
Thru 1/31/23
GENERAL FUND
Miscellaneous Revenue (Continued)
Emergency Response Reimbursement 17,992 20,000 25,000 5,000 Donations & Contributions (in Fund 1181) - 500 500 -
Subpoena/Witness Reimbursement - 400 400 -
City Cell Tower Rental 75,032 130,000 140,000 10,000
Other Miscellaneous Revenue 105,029 160,000 160,000 -
Police Range Revenue 3,900 7,500 7,500 -
Mini School/Youth Center/Basketball Snacks 1,551 500 2,000 1,500 Total Miscellaneous Revenue 451,481 737,400 808,400 71,000 TOTAL REVENUE 14,214,955 38,570,353 40,017,859 1,447,506
STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2022-23
GENERAL OPERATING FUND REVENUE DETAIL
FISCAL YEAR 2022-2023 MIDYEAR REVIEW
GENERAL OPERATING FUND ANALYSIS
24 25
FY 22/23 FY 22/23 FY 22/23
Adopted 6 Months Proposed Increase
Budget Actual Revised (Decrease)
$ 32,792,403 $ 10,616,029 $ 33,631,509 $ 839,106
509,425 458,035 716,425 207,000
348,800 171,852 402,200 53,400
197,600 194,711 287,600 90,000
3,984,725 2,322,847 4,171,725 187,000
737,400 451,481 808,400 71,000
Revenue $ 38,570,353 $ 14,214,955 $ 40,017,859 $ 1,447,506 Transfers in 100,000 100,000 -
TOTAL REVENUE $ 38,670,353 $ 14,214,955 $ 40,117,859 $ 1,447,506 $ 354,581 $ 161,825 $ 354,581 $ -
1,738,272 1,356,694 1,748,272 10,000
2,495,473 1,360,409 2,495,473 -
1,140,678 558,215 1,155,678 15,000
1,409,792 665,082 1,424,792 15,000
9,557,121 5,559,790 9,618,571 61,450
3,582,564 2,635,492 3,909,564 327,000
3,080,611 1,938,331 3,208,271 127,660
1,246,409 839,975 1,281,409 35,000
298,437 226,797 353,437 55,000
Citywide 7,160,305 2,297,143 8,060,305 900,000
Expenditures $ 32,064,243 $ 17,599,753 $ 33,610,353 $ 1,546,110 Transfers out - - - -
TOTAL EXPENDITURES $ 32,064,243 $ 17,599,753 $ 33,610,353 $ 1,546,110 $ (98,604)
$ 6,606,110 $ 6,507,506
City Attorney
SOURCES LESS USES
City Manager
Solid Waste Disposal
Administrative Services
Human Services
Police
Fire
Public Works
MIDYEAR EXCESS (DEFICIT)
Fines & Forfeitures
Intergovernmental
Charges for Services
Miscellaneous
Community Development
EXPENDITURES
City Council
REVENUES
Taxes
Licenses & Permits
GENERAL OPERATING FUND ANALYSIS
TABLE 1
Fiscal Impact & Recommendation
26 FISCAL IMPACT:
• Revising the City's Appropriations Budget increases the spending authority by $1,546,110 in the General Operating Fund.
• Revising the City's Estimated Revenue Budget has a total positive impact to the General Operating Fund of $1,447,506.
• Approval of both the Appropriations and Estimated Revenues Budgets would have a negative budgetary impact to the General Operating Fund of $98,604. A transfer from the Unanticipated Personnel Adjustment Reserve will fund this negative budgetary impact.
RECOMMENDATION:
• Staff recommends the City Council consider the City's Midyear Budget Review documents and approve proposed changes to the Fiscal Year 2022- 2023 Budget.
2021 LEASE REVENUE BONDS
PROJECT REVIEW
27 2021 LRB Project Review
28 Potential Projects Presented to Council at November 2021 Workshop $47.7M • Arrow Highway Streetscape Project & Design – $1.5M
• Arrow Highway Utility Undergrounding – $1.2M
• Benson Avenue Median & Pavement Rehab – $2.1M
• Mills Avenue Median & Pavement Rehab – $3.8M
• Monte Vista Avenue Median & Pavement Rehab – $4.6M
• Palo Verde Street Median & Pavement Rehab – $1M
• Richton Street – $1M
• Huntington Drive Design – $100K
• Fremont Avenue Streetscape – $1M
• Moreno Street Utility Undergrounding & Design – $1.5M • La Rambla Design – $100K
• Zone 2 Street Pavement Rehab – $510K
2021 LRB Project Review
29 Potential Projects Presented to Council at November 2021 Workshop $47.7M • San Antonio Creek Channel Trail Pilot Section – $1M
• Modular Restrooms at Transcenter – $250K
• Alleyway Improvements Citywide – $3M
• Street Striping Program Citywide – $450K
• Retroreflective Signal Backplate Striping Citywide – $75K • Holt Boulevard Median & Pavement Rehab – $2.2M
• Mission Boulevard Median & Pavement Rehab – $2.8M
• Zone 5 & 6 Pavement Rehab – $4M
• Parks Master Plan – $250K
• Freedom Plaza – $100K
• Saratoga Park Improvements – $1.5M (Total Project Cost $3.5M) • MacArthur Park Improvements – $1.15M
• Kingsley Park Improvements – $580K
2021 LRB Project Review
30 Potential Projects Presented to Council at November 2021 Workshop $47.7M • Essex Park Improvements – $1.16M
• Moreno Vista Park Improvements – $875K
• Sunset Park Improvements – $600K
• Sunrise Park Improvements – $675K
• Golden Girls Park Improvements – $465K
• Reeder Ranch Fencing Improvements – $300K
• County Park Improvements – $300K (Total Project Cost $4.5M) • Fire Station 2 Landscape Improvements – $30K
• San Bernardino Street Screen Wall – $352K
• Police Department Hand Rail – $165K
• Public Parking Garage Design – $1M
• Safe Routes to School – $3.3m
• Local Road Safety Program – $2.75M
2021 LRB Project Review
31 In Progress:
• Safe Routes to School – $31,261.55 – Vernon School Design & Signage • Zone 5 & 6 Street Rehabilitation – $3,679,703.09 – Construction • Civic Center Standby Generator – $60,948.44 – Design & Equipment • Parks and Recreation Master Plan – $41,556.50 – Special Consulting Services • Central Avenue Rehabilitation Phase 2 – $3,490.00 – Design • Sunset Park – $14,120.00 – Design
• NMDSP & MPDSP Street Master Plan – $357,221.39 – Design • Holt Boulevard Median & Street Rehabilitation – $33,442.50 – Design • Mills Avenue Rehabilitation – $18,360.00 – Design
• City Engineer Consultant Salary – $157,426.21
2021 LRB Project Review
32 Completed:
• Transcenter Restroom – $186,103.24
• City Hall Monument Sign – $63,520.69
• Public Works/Community Development Counter – $55,762.00 • Fire Station 2 Landscaping – $52,145.41
• Alleyway Improvement Project – $144,277.38 – CDBG Target Area 2021 LRB Project Review
33 Grant Funding
Reeder Ranch Park – $5.1M
Sunset Park – $5.2M
Saratoga Park – $2M
City staff is pursuing additional grant funding in relation to park improvements and infrastructure projects.
2021 LRB Project Review
34 Issue Amount: $45,000,000
Issue Premium: $2,803,766.78
Expenses Paid to Date: $4,900,338.50
Remaining Balance: $42,903,428.28
Additional Project Costs Approved by Council: $4,130,119 FISCAL YEAR 2022-2023
MIDYEAR BUDGET REVIEW
QUESTIONS & ANSWERS
35