REGULAR JOINT MEETING OF THE
CITY COUNCIL, SUCCESSOR AGENCY, MONTCLAIR HOUSING CORPORATION,
MONTCLAIR HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY FOUNDATION to be held in the Council Chambers
5111 Benito Street, Montclair, California
Monday, April 3, 2023
7:00 p.m.
Remote Participation Information:
Zoom Link: https://zoom.us/j/93717150550
Dial Number: 1 (669) 900–6833
Meeting ID: 937–1715–0550
If you want to provide comments on an agenda item, including public hearing and closed session items, please complete a Speaker Card located in the Council Chambers or online at https://www.cityofmontclair.org/public–comment/. The Mayor/Chair (or the meeting’s Presiding Officer) will call on those who submitted requests to speak at the appropriate times during the meeting. Those who did not submit a request to speak who are present at the meeting location may raise their hand during Public Comment to request to speak. Those participating remotely may request speak using the “raise hand” function in Zoom or may dial *9 if on the phone, and then *6 to un–mute when called on to speak. Written comments (200–word limit per agenda item, and 200–word limit for all non–agenda items combined) and requests to speak can also be emailed to [email protected] at least one hour before the meeting begins.
Video recordings of Council meetings are available on the City's website at https://www.cityofmontclair.org/council–meetings/ and can be accessed by the end of the business day following the meeting.
AGENDA
I. CALL TO ORDER City Council [CC], Successor Agency Board [SA], Montclair Housing Corporation Board [MHC],
Montclair Housing Authority Commission [MHA],
Montclair Community Foundation Board [MCF]
II. INVOCATION
In keeping with our long–standing tradition of opening our Council meetings with an invocation, this meeting may include a nonsectarian invocation. Such invocations are not intended to proselytize or advance any faith or belief or to disparage any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.
III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. PRESENTATIONS
A. Community Activities Commission Presentation of 2023 Volunteer Recognition Awards
B. Proclamation Declaring April 2023 as “Child Abuse Prevention Month” in the City of Montclair
C. Proclamation Declaring April 2023 as “DMV/Donate Life California Month” in the City of Montclair
D. Proclamation Declaring April 22, 2023 as “Earth Day” in the City of Montclair E. Proclamation Declaring April 29, 2023 as “World Wish Day” in the City of Montclair
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VI. PUBLIC COMMENT
During Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to five minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs or a large number of speakers waiting in line. (Government Code Section 54954.3).
If you did not submit a Speaker Card and would like to speak on an item on the Consent Calendar, please raise your hand during Public Comment to announce the agenda item you would like to provide comments on. The presiding officer will call on you to speak at the time of the item’s consideration.
Under the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of or taking action on items not listed on the agenda.
VII. PUBLIC HEARINGS — None
VIII. CONSENT CALENDAR
A. Approval of Minutes
1. Regular Joint Meeting — March 20, 2023 [CC/SA/MHC/MHA/MCF] 101 B. Administrative Reports
1. Consider Approval of Warrant Register & Payroll Documentation [CC] 5
2. Consider Authorizing the Destruction of Certain Obsolete Public Records Pursuant to the City of Montclair Records Retention Schedule [CC] 6
3. Consider Authorizing the Establishment of an Executive Director of Engineering and Major Projects Manager Classification in the Public Works Department [CC]
Consider Authorizing a $50,000 Allocation from the Unanticipated Personnel Adjustments Special Purpose Reserve Fund to Provide for Wages and Benefits for the Candidate Appointed to the Executive Director of Engineering and Major Projects Manager Position for the Balance of Fiscal Year 2022–23 [CC] 9
C. Agreements
1. Consider Award of Contract to Superior Pavement Markings in the Amount of $460,900 for the Flashing Stop Sign Replacement Program [CC] Consider Approval of Agreement No. 23–17 with Superior Pavement Markings for the Flashing Stop Sign Replacement Program, Subject to Any Revisions Deemed Necessary by the City Attorney [CC]
Consider Authorizing the Purchase of 40 Additional Flashing Stop Signs in the Amount of $64,256.60 [CC]
Consider Authorizing a $23,045 Construction Contingency for the Project [CC] 14
2. Consider Approval of Agreement No. 23–30 with LD King, Inc. for Engineering Design Services for Street, Sewer, and Storm Drain Improvements for the Arrow Highway Improvement Project, Subject to Any Revisions Deemed Necessary by the City Attorney [CC]
Consider Approval of Agreement No. 23–21 with AGA Engineers, Inc. for Engineering Traffic Signal Upgrades at Four Intersections in Support of the Arrow Highway Improvement Project, Subject to Any Revisions Deemed Necessary by the City Attorney [CC]
Consider Authorizing a $79,470 Engineering Design Services Contingency for Agreement Nos. 23–21 and 23–30 [CC]
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Consider Authorizing a $296,000 Appropriation from the Redevelopment Project Area No. III Tax Allocation Bond Fund and a $14,000 Appropriation from the Sewer Fund for Costs Related to Agreement Nos. 23–21 and 23–30 [CC] 21
D. Resolutions
1. Consider Adoption of Resolution No. 23–3401 Rescinding and Replacing Resolution No. 17–3145 Designating Restricted Parking on Public Streets and Alleys to Include Restricted Parking on the South Side of Orchard Street Fronting Sunset Park [CC] 60
2. Consider Adoption of Resolution No. 23–3402 Approving the Tree City USA Application for 2023 and Authorizing the Director of Public Works to Sign the Application [CC] 87
IX. PULLED CONSENT CALENDAR ITEMS
X. COUNCIL WORKSHOP
A. Proposed Ordinance Regulating the Parking of Oversized and Recreational Vehicles on Public Streets
(The City Council may consider continuing this item to an adjourned meeting on Monday, May 1, 2023, at 5:45 p.m. in the City Council Chambers) XI. COMMUNICATIONS
A. Department Reports
1. Human Services – Upcoming Activities & Events
B. City Attorney
1. Request for City Council to Meet in Closed Session Pursuant to Government Code §54957.6 Regarding Conference with Designated Labor Negotiator Diane E. Robbins [CC]
Employee: City Manager
C. City Manager/Executive Director
D. Mayor/Chairperson
1. Notice of Cancellation of April 17, 2023 Regular Joint Meeting [CC/SA/ MHC/MHA/MCF]
E. Council Members/Directors
F. Committee Meeting Minutes (for informational purposes only)
1. Public Works Committee Meeting — October 20, 2022 [CC] 90
2. Public Works Committee Meeting — November 17, 2022 [CC] 93
3. Public Works Committee Meeting — February 16, 2023 [CC] 96
4. Personnel Committee Meeting — March 20, 2023 [CC] 100 Page No.
XII. CLOSED SESION
XIII. CLOSED SESSION ANNOUNCEMENTS
XIV. ADJOURNMENT
The regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board scheduled for Monday, April 17, 2023 has been cancelled due to a lack of quorum. The next regular joint meeting will be held on Monday, May 1, 2023, at 7:00 p.m.
Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request documents via e–mail.
If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II)
I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, March 30, 2023.