REGULAR JOINT MEETING OF THE
CITY COUNCIL, SUCCESSOR AGENCY, MONTCLAIR HOUSING CORPORATION,
MONTCLAIR HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY FOUNDATION to be held in the Council Chambers
5111 Benito Street, Montclair, California
Monday, May 1, 2023
7:00 p.m.
Remote Participation Information:
Zoom Link: https://zoom.us/j/93717150550
Dial Number: 1 (669) 900–6833
Meeting ID: 937–1715–0550
Please note Council Member Ruh will participate via teleconferencing by speakerphone or other electronic means from the following additional location, which is accessible to the public: The Citizen Hotel, 926 J Street, Sacramento, CA 95814 in the Scandal Lounge.
If you want to provide comments on an agenda item, including public hearing and closed session items, please complete a Speaker Card located in the Council Chambers or online at https://www.cityofmontclair.org/public–comment/. The Mayor/Chair (or the meeting’s Presiding Officer) will call on those who submitted requests to speak at the appropriate times during the meeting. Those who did not submit a request to speak who are present at the meeting location may raise their hand during Public Comment to request to speak. Those participating remotely may request speak using the “raise hand” function in Zoom or may dial *9 if on the phone, and then *6 to un–mute when called on to speak. Written comments (200–word limit per agenda item, and 200–word limit for all non–agenda items combined) and requests to speak can also be emailed to [email protected] at least one hour before the meeting begins.
Video recordings of Council meetings are available on the City's website at https://www.cityofmontclair.org/council–meetings/ and can be accessed by the end of the business day following the meeting.
AGENDA
I. CALL TO ORDER City Council [CC], Successor Agency Board [SA], Montclair Housing Corporation Board [MHC],
Montclair Housing Authority Commission [MHA],
Montclair Community Foundation Board [MCF]
II. INVOCATION
In keeping with our long–standing tradition of opening our Council meetings with an invocation, this meeting may include a nonsectarian invocation. Such invocations are not intended to proselytize or advance any faith or belief or to disparage any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.
III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. PRESENTATIONS
A. Presentation of Annual Donation by the Montclair Chamber of Commerce to the Montclair Community Foundation for the Montclair to College Program B. Southern California Edison Presentation of 2023 Edison Scholar Award and $50,000 Scholarship to Montclair High School Student Antonio Camarillo C. Proclamation Declaring May 4, 2023 as National Day of Prayer in the City of Montclair D. Proclamation Declaring Montclair as a Purple Heart City
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VI. PUBLIC COMMENT
During Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to five minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs or a large number of speakers waiting in line. (Government Code Section 54954.3).
If you did not submit a Speaker Card and would like to speak on an item on the Consent Calendar, please raise your hand during Public Comment to announce the agenda item you would like to provide comments on. The presiding officer will call on you to speak at the time of the item’s consideration.
Under the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of or taking action on items not listed on the agenda.
VII. PUBLIC HEARINGS — None
VIII. CONSENT CALENDAR
A. Approval of Minutes
1. Adjourned Meeting — April 3, 2023 [CC] 198
2. Regular Joint Meeting — April 3, 2023 [CC/SA/MHC/MHA/MCF] 199 B. Administrative Reports
1. Consider Receiving and Filing of Treasurer’s Report [CC] 5
2. Consider Approval of Warrant Register & Payroll Documentation [CC] 6
3. Consider Receiving and Filing of Treasurer’s Report [SA] 7
4. Consider Approval of Warrant Register [SA] 8
5. Consider Receiving and Filing of Treasurer’s Report [MHC] 9
6. Consider Approval of Warrant Register [MHC] 10
7. Consider Receiving and Filing of Treasurer’s Report [MHA] 11
8. Consider Approval of Warrant Register [MHA] 12
9. Consider Receiving and Filing Annual Reports from Independent Auditing Firm for the City of Montclair and the Successor Agency for the City of Montclair Redevelopment Agency [CC/SA] 13
10. Consider Authorizing a $471,710.04 Appropriation from Lease Revenue Bond Proceeds for Excess Costs Associated with the Zone 5–6 Street Rehabilitation Project [CC]
Consider Approval of the Filing of a Notice of Completion with the San Bernardino County Recorder for the Zone 5–6 Street Rehabilitation Project Constructed by Gentry Brothers, Inc. [CC]
Consider Authorizing Release of Retention 30 Days after Recordation of the Notice of Completion [CC] 15
11. Consider Receiving and Filing the Montclair Police Department 2022–23 Military Equipment Annual Report Pursuant to GC §7072 [CC] Consider Authorizing the Scheduling of a Follow–up Police Department Community Engagement Meeting on Wednesday, May 17, 2023, at 5:00 p.m. in the Police Department’s Emergency Operations Center Community Room at 4870 Arrow Highway, Montclair [CC] 18 Page No.
C. Agreements
1. Consider Approval of Agreement No. 23–20 with Southern California Transcription Services for Transcription of Digital, Audio–Recorded Material, subject to any revisions deemed necessary by the City Attorney [CC] 33
2. Consider Approval of Agreement Nos. 23–22 and 23–23 with Ontario– Montclair School District to Support Expanding the Montclair After– School Summer Program Through July 2023 at Kingsley Elementary and Serrano Middle School [CC] 41
3. Consider Approval of Agreement Nos. 23–24 and 23–25 with Ontario– Montclair School District to Support the Montclair After–School Program at Various Sites for the 2023–2024 School Year [CC] 74
4. Consider Rejecting the Bid Received from Great Western Installation, Inc. for the Alma Hofman Park Playground Surface Replacement Project [CC] Consider Awarding a Contract to Spectraturf, Inc. in the Amount of $180,599.50 for the Alma Hofman Park Playground Surface Replacement Project [CC]
Consider Approval of Agreement No. 23–26 with Spectraturf, Inc. for the Alma Hofman Park Playground Surface Replacement Project, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] Consider Authorizing a $180,599.50 Appropriation from 2021 Lease Revenue Bond Proceeds to Cover Costs Related to Agreement No. 23–26 [CC] 108
5. Consider Authorizing a $41,397.45 Appropriation from the Contingency Fund to Participate in a Public/Private Emergency Ambulance and Interfacility Transport Service Bidding for the County Contract [CC] Consider Approval of Agreement No. 23–28, a Memorandum of Understanding with CONFIRE Agreeing to Become a Contracting Agency in the EMS Division [CC]
Consider Authorizing City Manager Edward C. Starr to Sign Agreement No. 23–28 and a Declaration of Intent to Participate in the CONFIRE EMS Division Contract [CC] 115
D. Resolutions
1. Consider Adoption of Resolution No. 23–3403 Approving Agreement No. 23–27, an Affordable Housing Agreement with the Montclair Housing Authority and the Montclair Housing Corporation; Authorizing the Transfer of 9814, 9875, and 9878 Monte Vista Avenue, Montclair, to the Montclair Housing Authority for use as Affordable Housing Units; and Declaring Such Real Property to be Exempt Surplus Land [CC] Consider Adoption of Resolution No. 23–01 Approving Agreement No. 23–27, an Affordable Housing Agreement with the City of Montclair and the Montclair Housing Authority [MHC]
Consider Adoption of Resolution No. 23–01 Approving Agreement No. 23–27, an Affordable Housing Agreement with the City of Montclair and the Montclair Housing Corporation, and Accepting the Transfer of Certain Real Property from the City of Montclair [MHA]
Consider Authorizing a $75,000 Appropriation from the Housing Trust Fund for Rehabilitation of Certain Real Property [MHA] 136 Page No.
IX. PULLED CONSENT CALENDAR ITEMS
X. COMMUNICATIONS
A. Department Reports
1. Human Services — Upcoming Events and Programs
B. City Attorney
1. Request for City Council to Meet in Closed Session Pursuant to Government Code §54956.9(d)(1) Regarding Pending Litigation [CC]
City of Montclair v. Monte Vista Water District
2. Closed Session Pursuant to Government Code Section 54956.8 Regarding Real Property Negotiations [CC]
Property: APN 1008–611–15–0000
Negotiating Parties: City of Montclair and Yum Yum Donut Shop Inc.
City Negotiator: Edward C. Starr, City Manager
Under Negotiation: Recommendations Regarding Purchase Price
3. Closed Session Pursuant to Government Code Section 54956.8 Regarding Real Property Negotiations [CC]
Properties: APN 1008–611–18–0000, 1008–611–19–0000
Negotiating Parties: City of Montclair and Fonseca, Ricardo R. Trust City Negotiator: Edward C. Starr, City Manager
Under Negotiation: Recommendations Regarding Purchase Price A. City Manager/Executive Director
B. Mayor/Chairperson
1. Announcement of Vacancies on Planning Commission (3) Apply at www.cityofmontclair.org by May 23, 2023 at 5:30 p.m C. Council Members/Directors
D. Committee Meeting Minutes (for informational purposes only)
1. Personnel Committee Meeting — April 3, 2023 [CC] 197 XI. CLOSED SESSION
XII. CLOSED SESSION ANNOUNCEMENTS
XIII. ADJOURNMENT
The next regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board will be held on Monday, May 15, 2023, at 7:00 p.m.
Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request documents via e–mail.
If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II)
I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, April 27, 2023.
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