Minutes, joint meeting — Montclair City Council, May 1, 2023

Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – May 1, 2023 Page 1 of 8

MINUTES OF THE REGULAR JOINT MEETING OF THE MONTCLAIR

CITY COUNCIL, SUCCESSOR AGENCY AND MONTCLAIR HOUSING

CORPORATION BOARDS, MONTCLAIR HOUSING AUTHORITY

COMMISSION, AND MONTCLAIR COMMUNITY FOUNDATION
BOARD HELD ON MONDAY, MAY 1, 2023, AT 7:00 P.M. IN THE
CITY COUNCIL CHAMBERS, 5111 BENITO STREET, MONTCLAIR,

CALIFORNIA
I. CALL TO ORDER
Mayor/Chair Dutrey called the meeting to order at 7:00 p.m.

II. INVOCATION
Carolyn Preschern, Inland Empire Prayer Breakfast Committee, gave the invocation.

III. PLEDGE OF ALLEGIANCE
Mayor Pro Tem/Director Johnson led meeting participants in the Pledge.

IV. ROLL CALL

Present: Mayor/Chair Dutrey; Mayor Pro Tem/Vice Chair Johnson; Council Members/Directors Ruh, Martinez, and Lopez
City Manager/Executive Director Starr; Assistant City Manager/ Director of Human Services Richter; Director of Finance Kulbeck; Director of Community Development Diaz; Director of Public Works/City Engineer Heredia; Captain Reed; City Attorney Robbins; City Clerk Myrick
V. PRESENTATIONS
A. Presentation of Annual Donation by the Montclair Chamber of Commerce to the Montclair Community Foundation for the
Montclair to College Program
Board Chair Steve Hammitt, Montclair Chamber of Commerce, presented a $1,579.60 check raised from its Military Banner Program to Mayor Dutrey as a donation to the Montclair to College Program.

B. Southern California Edison Presentation of 2023 Edison Scholar Award and $50,000 Scholarship to Montclair High School
Student Antonio Camarillo
Jennifer Shaw and Melissa Boyd, Government Relations Managers, Southern California Edison (SCE), presented a scholarship of $50,000 to Montclair High School student Antonio Camarillo and recognized him as one of the 2023 Edison Scholars selected for this prestigious distinction.

Antonio Camarillo was presented with Certificates of Recognition from the offices of San Bernardino County Fourth District Supervisor Curt Hagman, California Assembly Member Freddie Rodriguez, California Senator Susan Rubio, and U.S. Representative Norma Torres.

C. Proclamation Declaring May 4, 2023 as National Day of Prayer in the City of Montclair
Carolyn Preschern, Inland Empire Prayer Breakfast Committee, announced the annual breakfast would be taking place on May 4th at the Ontario DoubleTree Hotel.

D. Proclamation Declaring Montclair as a Purple Heart City Mayor Dutrey presented a proclamation declaring Montclair as a Purple Heart City. He noted the proclamation would be provided to Military Order of the Purple Heart, Chapter 2929 Adjutant Raymond Wetzel, who was unable to attend to accept in–person.

Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – May 1, 2023 Page 2 of 8 VI. PUBLIC COMMENT
 Jennifer Shaw, Government Relations Manager, SCE, announced she would be leaving her position and thanked the Council for their support.
 Melissa Boyd, Government Relations Managers, SCE, announced she would be taking over for Jennifer Shaw, and looks forward to assisting the City of Montclair moving forward.
 Jordi Ubaldo and Kaliah Redwood, Event Coordinators, Montclair Chamber of Commerce, announced upcoming Chamber events Networking Breakfast on May 11th at 8:30 a.m. at Aqua Ridge Senior Living; an electronic waste event May 27 to 28, 2023 from 9:00 a.m. to 2:00 p.m.; and a Night Under the Stars on August 17, 2023, from 6:00 – 8:30 p.m. at the Chino Basin Water Conservation District.  Jose Perez requested that the City provide safe routes to schools, particularly in the area he resides. He commented that the Montclair Police Department has been patrolling the area, but more frequently patrols could be helpful to deter driving violations.
 Carolyn Raft, West Valley Mosquito and Vector Control District Board Secretary and Montclair representative, warned the number of green pools are up this year, which contributes to mosquito breeding.

VII. PUBLIC HEARINGS — None
VIII. CONSENT CALENDAR
ACTION – Consent Calendar
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
MOTION: Approve the Consent Calendar as presented.

MADE BY:

SECOND BY:

Mayor Pro Tem/Vice Chair Johnson
Council Member/Director Lopez
AYES:

NOES:

ABSTAIN:

ABSENT:

Martinez, Ruh, Johnson, Dutrey, Lopez
None
None
None
RESULT: Motion carried 5–0.

A. Approval of Minutes

1. Adjourned Meeting — April 3, 2023
ACTION – Consent Calendar – Item A–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

2. Regular Joint Meeting — April 3, 2023
ACTION – Consent Calendar – Item A–2
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

1. Consider Receiving and Filing City Treasurer's Report – March 2023
ACTION – Consent Calendar – Item B–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

2. Consider Approval of City Warrant Register and Payroll Documentation
ACTION – Consent Calendar – Item B–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

3. Consider Receiving and Filing SA Treasurer’s Report – March 2023
ACTION – Consent Calendar – Item B–3
ACTING: Successor Agency Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

4. Consider Approval of SA Warrant Register – March 2023 ACTION – Consent Calendar – Item B–4
ACTING: Successor Agency Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

5. Consider Receiving and Filing MHC Treasurer's Report – March 2023
ACTION – Consent Calendar – Item B–5
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

6. Consider Approval of MHC Warrant Register – March 2023 ACTION – Consent Calendar – Item B–6
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

7. Consider Receiving and Filing of MHA Treasurer's Report – March 2023
ACTION – Consent Calendar – Item B–7
ACTING: Montclair Housing Authority Commissioners
RESULT: Approved on Consent Calendar; motion carried 5–0.

Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – May 1, 2023 Page 4 of 8

8. Consider Approval of MHA Warrant Register – March 2023 ACTION – Consent Calendar – Item B–8
ACTING: Montclair Housing Authority Commissioners
RESULT: Approved on Consent Calendar; motion carried 5–0.

9. Consider Receiving and Filing Annual Reports from Independent Auditing Firm for the City of Montclair and the Successor Agency for the City of Montclair Redevelopment Agency
ACTION – Consent Calendar – Item B–9
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

10. Consider Authorizing a $471,710.04 Appropriation from Lease Revenue Bond Proceeds for Excess Costs Associated with the Zone 5–6 Street Rehabilitation Project
Consider Approval of the Filing of a Notice of Completion with the San Bernardino County Recorder for the Zone 5–6 Street Rehabilitation Project Constructed by Gentry Brothers, Inc.

Consider Authorizing Release of Retention 30 Days after Recordation of the Notice of Completion
ACTION – Consent Calendar – Item B–10
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

11. Consider Receiving and Filing the Montclair Police
Department 2022–23 Military Equipment Annual Report
Pursuant to GC §7072
Consider Authorizing the Scheduling of a Follow–up Police Department Community Engagement Meeting on
Wednesday, May 17, 2023, at 5:00 p.m. in the Police
Department’s Emergency Operations Center Community
Room at 4870 Arrow Highway, Montclair
Mayor Pro Tem Johnson received clarification that some
equipment will be available for viewing at the event.

ACTION – Consent Calendar – Item B–11
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

C. Agreements

1. Consider Approval of Agreement No. 23–21 with Southern California Transcription Services for Transcription of
Digital, Audio–Recorded Material, subject to any revisions deemed necessary by the City Attorney
Council Member Lopez received clarification regarding the number of intersections that would receive flashing stop signs.

ACTION – Consent Calendar – Item C–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – May 1, 2023 Page 5 of 8

2. Consider Approval of Agreement Nos. 23–22 and 23–23 with Ontario–Montclair School District to Support Expanding the Montclair After–School Summer Program Through July 2023 at Kingsley Elementary and Serrano Middle School
ACTION – Consent Calendar – Item C–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

3. Consider Approval of Agreement Nos. 23–24 and 23–25 with Ontario–Montclair School District to Support the Montclair After–School Program at Various Sites for the 2023–2024 School Year
ACTION – Consent Calendar – Item C–3
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

4. Consider Rejecting the Bid Received from Great Western Installation, Inc. for the Alma Hofman Park Playground
Surface Replacement Project
Consider Awarding a Contract to Spectraturf, Inc. in the Amount of $180,599.50 for the Alma Hofman Park
Playground Surface Replacement Project
Consider Approval of Agreement No. 23–26 with Spectraturf, Inc. for the Alma Hofman Park Playground Surface
Replacement Project, Subject to Any Revisions Deemed
Necessary by the City Attorney
Consider Authorizing a $180,599.50 Appropriation from
2021 Lease Revenue Bond Proceeds to Cover Costs Related to Agreement No. 23–26
Mayor Pro Tem Johnson received clarification that this project would not affect the splash pad opening date.

Councilmember Lopez questioned why the other bid proposal was not accepted.

ACTION – Consent Calendar – Item C–4
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

5. Consider Authorizing a $41,397.45 Appropriation from the Contingency Fund to Participate in a Public/Private
Emergency Ambulance and Interfacility Transport Service Bidding for the County Contract
Consider Approval of Agreement No. 23–28, a Memorandum
of Understanding with CONFIRE Agreeing to Become a
Contracting Agency in the EMS Division
Consider Authorizing City Manager Edward C. Starr to Sign Agreement No. 23–28 and a Declaration of Intent to
Participate in the CONFIRE EMS Division Contract

Mayor Pro Tem Johnson received clarification that the response time should be 10 minutes or under, however it is currently 20 minutes with AMR since private vendors have more leniency.

Councilmember Lopez spoke in support of the agreement.

ACTION – Consent Calendar – Item C–5
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

IX. PULLED CONSENT CALENDAR ITEMS
D. Resolutions

1. Consider Adoption of Resolution No. 23–3403 Approving Agreement No. 23–27, an Affordable Housing Agreement with the Montclair Housing Authority and the Montclair Housing Corporation; Authorizing the Transfer of 9814, 9875, and 9878 Monte Vista Avenue, Montclair, to the Montclair Housing Authority for use as Affordable Housing Units; and Declaring Such Real Property to be Exempt Surplus Land
Consider Adoption of Resolution No. 23–01 Approving
Agreement No. 23–27, an Affordable Housing Agreement with the City of Montclair and the Montclair Housing Authority Consider Adoption of Resolution No. 23–01 Approving
Agreement No. 23–27, an Affordable Housing Agreement with the City of Montclair and the Montclair Housing Corporation, and Accepting the Transfer of Certain Real Property from the City of Montclair
Consider Authorizing a $75,000 Appropriation from the
Housing Trust Fund for Rehabilitation of Certain Real Property City Manager Starr pulled this item for staff to make technical revisions to the agenda report. It will be placed on a future agenda for discussion.

X. COMMUNICATIONS
A. Department Reports

1. Human Services Department — Upcoming Events & Programs Assistant City Manager/Director of Human Services Richter provided information on upcoming programs and events
including the Summer Day Camp that will be held at the Youth Center, with pre–registration having starting today. She provided a reminder that the Senior Center will be hosting two Cinco de Mayo activities on Friday, May 5th. She also announced that the weight room and racquetball courts in the Recreation Center will be reopening on May 8th. There will be a food distribution event on May 18th in the Community Center. The Summer Kick–Off will be held on May 27th from 12:00 p.m. to 3:00 p.m. at Alma Hofman Park. The Community Activities Commission’s Memorial Day Program will take place on
Monday, May 29th, in the Memorial Garden. The 9th Annual Country Fair Jamboree will be taking place on June 3rd.

B. City Attorney
City Attorney Robbins requested the City Council meet in closed session concerning the following:

Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – May 1, 2023 Page 7 of 8

1. Closed Session Pursuant to Government Code
§54956.9(d)(1) Regarding Pending Litigation
City of Montclair v. Monte Vista Water District

2. Closed Session Pursuant to Government Code Section
54956.8 Regarding Real Property Negotiations
Property: APN 1008–611–15–0000
Negotiating Parties: City of Montclair and Yum Yum Donut Shop Inc.

Agency Negotiator: Edward C. Starr, City Manager
Under Negotiations: Recommendations Regarding Purchase Price

3. Closed Session Pursuant to Government Code Section
54956.8 Regarding Real Property Negotiations
Properties: APN 1008–611–18–0000, 1008–611–19–0000
Negotiating Parties: City of Montclair and Fonseca, Ricardo R. Trust Agency Negotiator: Edward C. Starr, City Manager
Under Negotiations: Recommendations Regarding Purchase Price Mayor Dutrey announced his intent to recuse himself during Closed Session Item B–3 due to a family member being a client of one of the businesses operating at the property.

C. City Manager/Executive Director — None
D. Mayor/Chair

1. Announcement of Vacancies on Planning Commission (3) Mayor/Chair Dutrey announced there are 3 vacancies on the Planning Commission. The deadline to apply is by May 23rd at 5:30 p.m.

2. Mayor Dutrey announced that several Council Members went to Washington, D.C. to meet with legislators regarding large projects that the City is aiming to accomplish. He recognized May as Jewish American Heritage Month, Asian American Pacific Islander Heritage Month, International Nurses Day, Memorial Day, Armed Forces Day, and Mother’s Day.

E. Council Members/Directors

1. Council Member/Director Ruh attended the Montclair to College graduation event and commended what great things are being provided for the students of Montclair. He announced his opposition to any parking fees for mass transit because he believes people will be more encouraged to use public
transportation if parking is free. He noted that Prop 13 has saved a lot of homes and he would oppose any repeal efforts.

2. Council Member/Director Lopez stated on May 12th Montclair Little League is attending a Family Feast Night at the Quakes Stadium. He announced the first Thursday of May is recognized as the National Day of Prayer.

3. Mayor Pro Tem/Vice Chair Johnson stated she also wanted to commend the Montclair to College graduates and stated the Human Services Department did a great job on the event. She reported the Easter Eggstravaganza was a success last month.

4. Council Member/Director Martinez commended the Montclair to College graduation event and congratulated all the
graduates. She also commented on how great the Washington, D.C. trip was and how grateful she was to speak with elected representatives and their staff. She reported the Women’s Club of Montclair, of which she is a member, awarded a $500
scholarship to a very deserving Montclair High School student.

Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – May 1, 2023 Page 8 of 8 F. Committee Meeting Minutes
The following committee minutes were received and filed for informational purposes:

1. Personnel Committee – April 3, 2023
XI. CLOSED SESSION
At 8:16 p.m., the City Council went into closed session to discuss pending litigation and real property negotiations (APN 1008–611–15–0000).

At 8:35 p.m., Mayor Dutrey left the meeting.

At 8:36 p.m., the City Council discussed real property negotiations (APNs 1008–611–18–0000 and 1008–611–19–0000)
XII. CLOSED SESSION ANNOUNCEMENTS
At 8:45 p.m., the City Council returned from closed session.

At 8:45 p.m., Mayor Dutrey returned to the meeting.

Mayor Dutrey announced the City Council met in closed session to discuss pending litigation and real property negotiations (APN 1008–611–15– 0000), information was received and direction given to staff; and no further announcements would be made at this time.

Mayor Pro Tem Johnson announced the City Council met in closed session to discuss real property negotiations (APNs 1008–611–18–0000, 1008– 611–19–0000), information was received and direction given to staff; and no further announcements would be made at this time.

XIII. ADJOURNMENT
At 8:46 p.m., the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board were adjourned.

Submitted for City Council/Successor Agency Board/Montclair Housing Corporation Board/ Montclair Housing Authority
Commission/Montclair Community Foundation Board approval,

Andrea Myrick,
City Clerk

Montclair City CouncilMay 1, 2023

Montclair City Council
May 1, 2023