Agenda packet — Montclair City Council, February 21, 2024

SPECIAL MEETING OF THE CITY COUNCIL
to be held in the Council Chambers located at
5111 Benito Street, Montclair, California
Wednesday, February 21, 2024
6:00 p.m.

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AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. COUNCIL WORKSHOP
A. Fiscal Year 2023–24 Midyear Budget Review

1. Consider Review of the City’s Fiscal Operations and Approval of Proposed Changes to the Fiscal Year 2023–24 Budget
IV. PUBLIC COMMENT
V. ADJOURNMENT
If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 24 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, February 15, 2024.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 1 of 7

CITY COUNCIL

AGENDA REPORT
DATE: FEBRUARY 21, 2024
SECTION: COUNCIL WORKSHOP
ITEM NO.: A–1
FILE I.D.: FIN262
DEPT.: FINANCE
PREPARER: J. KULBECK
SUBJECT: CONSIDER REVIEW OF THE CITY’S FISCAL OPERATIONS AND APPROVAL OF PROPOSED CHANGES TO THE FISCAL YEAR 2023–24 BUDGET
REASON FOR CONSIDERATION: The City Council reviews fiscal operations at midyear and considers revisions to the estimated revenue and appropriations budgets as necessary.

BACKGROUND: The City Council annually reviews the organization’s fiscal operations for the first six months of the fiscal year. To assist in this Midyear Budget Review process, the following information is provided:

1. GENERAL FUND ANALYSIS – TABLE 1
Table 1 provides actual revenues and expenditures for the first six months of Fiscal Year 2023–24. Also included are current revenue and expenditure authorizations presented as “Adopted Budget,” “6 Months Actual,” and “Proposed Revised”— the latter incorporating changes contained within this midyear budget report. Specific reasons for revisions are discussed below.

The General Fund Analysis is a summary of data contained in Tables 2 through 4.

2. GENERAL FUND REVENUE DETAIL – TABLE 2
Table 2 provides supporting detail to the General Fund Analysis (Table 1) and contains each specific revenue account within revenue categories.

3. STATEMENT OF GENERAL FUND EXPENDITURES FOR SIX MONTHS – TABLE 3 Table 3 compares the adopted budget to six months of actual expenditures for each department. Expenditures are broken down into the following categories:
(1) Personnel Services; (2) Services and Supplies; and (3) Capital Outlay.

Totals from Table 3 are summarized in Table 1 by department utilizing the breakdowns described above.

4. RECOMMENDED CHANGES TO THE 2023–24 REVENUE AND APPROPRIATIONS BUDGET – TABLE 4 Table 4 contains requests by departments to revise the Adopted Budget to address over–expenditures and/or unanticipated needs. These requests, when added to the Current Budget Appropriation, represent the 2023–24 Proposed Revised Budget summarized in Table 1.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 2 of 7 Estimated Revenue Budget Adjustments
A summary of proposed changes to the Revenue Budget are included in the Fiscal Year 2023–24 Proposed Revised column in Table 1 and in detail in Table 2.

The City’s Total Proposed Revised General Operating Fund revenues and budgeted transfers for Fiscal Year 2023–24 are $39,561,531. For the midyear review of fiscal operations, staff is recommending an increase of $97,714 in General Operating Fund revenues. The following discussion focuses on significant revenue changes from the Adopted Budget:
 Tax revenues reflect decreases of $279,061. Sales Tax and Transaction and Use tax revenue declines represents the majority of this downward adjustment.

Minor to modest tax increases are, however, expected for the following revenue sources: property taxes, and business license tax.
 Licenses and Permits revenue reflect an increase of $150,000. This revenue increase is due primarily to an increase in building permits.  Intergovernmental Revenues reflect an increase of $5,000 due primarily to SB 90 Claim Reimbursements.
 Fines and Forfeitures reflect an increase of $5,000. This revenue increase is due to an increase in Vehicle Impound Fee revenue.
 Charges for Services reflect a decrease of $58,225. This revenue decrease is an overall net result of increases and decreases in this revenue category.

Zoning/Subdivision Fees saw an increase of $25,000 while Rubbish Collection Fees saw an decrease of $100,000; other minor increases and decreases brought this to the reflected decrease.
 Miscellaneous Revenues reflect an increase of $260,000. This revenue increase is due primarily to an increase in Interest Income.

Appropriations Budget Adjustments
The Statement of General Operating Fund Expenditures for Six Months (Table 3) is included to provide the City Council with information necessary to assess whether departments are performing within their respective operating budgets. This table represents a snapshot at a point in time, and should serve only as a general guide as to where the City in total and the various departments stand. Expenditures are not typically incurred uniformily throughout the year; therefore, in order to show expenditures applicable through December 2023, the actual amounts displayed were adjusted to include costs which related to December but which were paid in the following month. This Statement shows an overall utilization of 54% of the appropriations for uses applicable through December 2023.

Proposed adjustments to the expenditure budget are included in the Recommended Changes to the 2023–24 Appropriations Budget (Table 4).

The City’s Total Proposed Revised General Fund uses for Fiscal Year 2023–24 are $36,294,412. For the midyear review of fiscal operations, staff is recommending an increase of $680,057 in General Operating Fund expenditures as follows.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 3 of 7  City Council – The City Manager is recommending no changes to the City Council Department.
 City Manager – The City Manager is recommending no changes to the City Manager Department.
 Administrative Services – The City Manager is recommending no changes to the Administrative Services Department.
 Human Services Department – The City Manager is recommending no changes to the Human Services Department.
 Police Department – The City Manager is recommending the following adjustments:
 Administration – Small Equipment – increase by $500 for the purchase of a new commercial coffee maker. Fund transfers from Administration Regular Earnings and Miscellaneous Expenditures will cover this increase; therefore, there will be no affect to the General Fund.
 Administration – Cellular Phone Expense – increase by $7,000 due to the addition of cellular service for laptops and in car cameras. A fund transfer from Administration Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Support Services – Overtime – increase by $10,000. A fund transfer from Support Services Part Time Wages will cover this increase; therefore, there will be no affect to the General Fund.
 Technical Services – Overtime – increase by $5,000. A fund transfer from Technical Services Part Time Wages will cover this increase; therefore, there will be no affect to the General Fund.
 Records – Part Time Wages – increase by $12,000. A fund transfer from Records Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Records – Overtime – increase by $82,000. Fund transfers from Records Regular Earnings and Investigations Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.  Records – Office Supplies – increase by $2,000 for the purchase of County and State mandated revisions to forms.
 Investigations – Range Supplies – increase by $5,800 for the purchase of ammunition for the newly purchased firearms to be used in training. Fund transfers from Investigations Data Processing and Investigations Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Uniform Patrol – Overtime – increase by $485,000. Fund transfers from Uniform Patrol Regular Earnings and the COPS ELEAS Grant Fund will cover this increase; therefore, there will be no affect to the General Fund.  Uniform Patrol – Gasoline – increase by $5,000.
 Uniform Patrol – Personnel Training – increase by $5,000 due to the attendance at a Team Building Workshop.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 4 of 7  Communications – Part Time Wages – increase by $10,000. A fund transfer from Communications Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Communications – Overtime – increase by $80,000. A fund transfer from Communications Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Communications – Special Contract Services – increase by $5,000 due to an increase in foreign language translations. This increase will be covered by the SB 509 Public Safety Fund; therefore, there will be no affect to the General Fund.
 Emergency Preparedness – Overtime – increase by $5,000.

The above adjustments result in a net increase of $17,000 for the Police Department. (General Fund - $12,000; SB 509 Fund - $5,000)  Fire Department – The City Manager is recommending the following adjustments:
 Administration – Overtime – increase by $30,000. A fund transfer from Emergency Services Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Emergency Services – Overtime – increase by $460,000. A fund transfer from Emergency Services Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Emergency Services – Uniforms – increase by $13,000. A fund transfer from Emergency Services Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.

The above adjustments result in no increase to the General Fund for the Fire Department.
 Public Works Department – The City Manager is recommending the following adjustments:
 Graffiti Abatement – Materials – Maintenance and Repair – increase by $15,000 due to an increase of graffiti throughout the City. A fund transfer from Graffiti Abatement Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Street Maintenance – Overtime – increase by $20,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Street Maintenance – Uniforms – increase by $3,500. This increase will be funded by Gas Tax.
 Street Maintenance – Special Contract Services – increase by $110,000 due to unexpected tree trimming and street striping on Benito, Palo Verde, and 5 intersections. This increase will be funded by Gas Tax.  Signing & Painting – Overtime – increase by $2,500. A fund transfer from Signing & Painting Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Park Maintenance – Overtime – increase by $28,000. A fund transfer from Park Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 5 of 7  Park Maintenance – Materials – Miscellaneous Maintenance & Repair – increase by $3,500. A fund transfer from Park Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.  Irrigation Maintenance – Overtime – increase by $6,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Irrigation Maintenance – Materials – Miscellaneous Maintenance & Repair – increase by $4,000 due to the unexpected replacement of backflow devices at Fire Station 152. A fund transfer from Street Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Vehicle Maintenance – Mataerials – Transportation/Work Equipment – increase by $15,000 due to a transmission replacement and other materials.

A fund transfer from Street Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.  Vehicle Maintenance – Gasoline – increase by $27,000 due to the increase of price per gallon. A fund transfer from Park Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.  Vehicle Maintenance – Compressed Natural Gas – increase by $7,000 due to the new CNG sewer truck. A fund transfer from Park Maintenance Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Building Maintenance – Overtime – increase by $4,000. A fund transfer from Building Maintenance Part Time Wages will cover this increase; therefore, there will be no affect to the General Fund.
 Building Maintenance – Uniforms – increase by $1,000. A fund transfer from Building Maintenance Program Supplies will cover a portion of this increase.  Building Maintenance – Materials – Buildings – increase by $50,000 due to unexpected repairs to the Splash Pad, wind damage, and vandalism repairs.  Heating & Air Conditioning – Materials – Miscellaneous Maintenance & Repair – increase by $30,557 due to unexpected repairs to heating and air conditioning units and replacement of the CCN control system at City Hall.

The above adjustments result in a net increase of $194,557 for the Public Works Department. (General Fund - $81,057; Gas Tax Fund - $113,500)  Community Development Department – The City Manager is recommending the following adjustments:
 Administration – Office Equipment/Furniture – increase by $7,500 to allow for completion of the new conference room. A fund transfer from Plan Check Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.
 Fire Prevention – Special Contract Services – increase by $47,375 due to the annual required fire inspections of mutifamily residential buildings. A fund transfer from Plan Check Regular Earnings will cover this increase; therefore, there will be no affect to the General Fund.

The above adjustments result in no increase to the General Fund for the Community Development Department.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 6 of 7  Economic Development – The City Manager is recommending no changes to the Economic Development Department.
 City Attorney – The City Manager is recommending no changes to the City Attorney Department.
 Citywide – The City Manager is recommending the following adjustments:
 Workers’ Compensation Claims – increase by $250,000 due to unanticipated claims.
 Electric Service – increase by $100,000 due to the increased cost of electricty.
 General City Insurance – increase by $237,000 due to a higher than anticipated cost.

The above adjustments result in a net increase of $587,000 for the Citywide Department.

FISCAL IMPACT: Revising the City’s Appropriations Budget increases the spending authority by $680,057 in the General Operating Fund.

Revising the City’s Estimated Revenue Budget has a total positive impact to the General Operating Fund of $97,714.

Approval of both the Appropriations and Estimated Revenues Budgets would have a negative budgetary impact to the General Operating Fund of $582,343. It is anticipated that actual revenue increases, reduced departmental spending and, if needed, transfers from reserves will fund this negative budgetary impact.

RECOMMENDATION: Staff recommends the City Council consider the City’s Midyear Budget Review documents and approve both revenue and appropriation proposed changes to the Fiscal Year 2023–24 Budget.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 02/21/2024 Page 7 of 7 FY 23/24 FY 23/24 FY 23/24
Adopted 6 Months Proposed Increase
Budget Actual Revised (Decrease)
$ 10,324,150 33,082,867 $ 32,803,806 $ (279,061) $
411,512 566,325 731,325 165,000
158,143 347,200 352,200 5,000 64,588 276,600 281,600 5,000 1,773,139 4,266,725 4,208,500 (58,225)
678,962 824,100 1,084,100 260,000
Revenue 39,363,817 $ 13,410,494 $ 39,461,531 $ 97,714 $ Transfers in 100,000 100,000 -
TOTAL REVENUE 39,463,817 $ 13,410,494 $ 39,561,531 $ 97,714 $ $ 181,013 413,457 $ 413,457 $ - $
1,606,965 2,927,948 2,927,948 -
1,616,258 3,207,825 3,207,825 -
544,729 1,147,039 1,147,039 -
1,033,461 2,064,927 2,064,927 -
5,709,014 11,122,188 11,134,188 12,000
2,575,835 5,190,901 5,190,901 -
2,069,062 4,248,431 4,329,488 81,057
895,100 1,769,238 1,769,238 -
325,754 557,516 557,516 -
165,473 383,833 383,833 -
Citywide 2,442,653 2,581,052 3,168,052 587,000
Expenditures 35,614,355 $ 19,165,317 $ 36,294,412 $ 680,057 $ Transfers out - - - - TOTAL EXPENDITURES 35,614,355 $ 19,165,317 $ 36,294,412 $ 680,057 $ $ (582,343)
$ 3,267,119 3,849,462 $
City Attorney

SOURCES LESS USES
City ManagerSolid Waste DisposalAdministrative ServicesHuman ServicesPoliceFirePublic Works

MIDYEAR EXCESS (DEFICIT)
Economic DevelopmentFines & ForfeituresIntergovernmentalCharges for ServicesMiscellaneousCommunity Development

EXPENDITURES
City Council

REVENUES
TaxesLicenses & Permits

GENERAL OPERATING FUND ANALYSIS
TABLE 1
2023-2024
Actual 2023-2024 2023-2024 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/24Taxes
Property Tax - Secured (December) 1, 3, 848,453 3, 200,000 500,000 300,000 Property Tax - Unsecured (December) 125,844 200,000 50,000 250,000 Property Tax In Lieu of VLF 2, 4, 497,258 4, 892,577 994,516 101,939 Sales & Use (November) 1, 11, 609,724 10, 543,466 ( 943,466 600,000) Transactions & Use Tax - Measure F (November) - 185,237 (25, 160,237 000) Transactions & Use Tax - Measure L (November) 2, 8, 045,845 8, 676,587 (96, 580,587 000) Property Tax Pass Thru from Successor Agency 289,142 400,000 - 400,000 Transient Occupancy (2nd Qtr) 26,663 75,000 75,000 -
Document Transfer (November) 54,939 185,000 (35, 150,000 000) Franchise (1st Qtr) 117,705 850,000 - 850,000 Business License 521,803 875,000 25,000 900,000
Utility Users (December) 1, 2, 186,774 2, 000,000 - 000,000 Total Taxes 10, 33,082,867 324,150 32, ( 803,806 279,061) Licenses and Permits Alarm Permits 300 1,000 1,000 -
Building Permits 349,540 450,000 600,000 150,000 Moving Permits 3,850 10,000 10,000 - Yard Sale Permits - - - -
Construction Permits 57,822 105,000 15,000 120,000
Encroachment Permits - 300 300 -
Gun Dealer Permits - 25 25 -
Total Licenses and Permits 411,512 566,325 731,325 165,000Intergovernmental Revenues Motor Vehicle In-Lieu Tax - 40,000 40,000 - Property Tax Loss Relief 10,273 25,000 25,000 -
Police Officer Training Reimbursement 5,367 25,000 25,000 - SB 90 Claim Reimbursement 36,348 35,000 40,000 5,000
OES Reimbursements - 130,000 - 130,000
Greyhound Transcenter Lease 12,600 21,600 21,600 -
Total Intergovernmental Revenues 64,588 276,600 5,000 281,600

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2023-24
TABLE 2
Property and Sales taxes are mostly received in the second one-half of the fiscal year. Sales tax is received from the State through October with smalladvances through the end of December. Major collections on both occur from January through June. Revenue estimates have been computed aboveannualizing collections for the year based upon receipts to date and utilizing projections of our sales tax consulting firm. 2023-2024
Actual 2023-2024 2023-2024 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/24
Fines and Forfeitures Court Fines (November) 10,945 40,000 40,000 - Parking Citations (December) 58,525 175,000 - 175,000
False Alarms 9,795 16,000 16,000 -
Restitution 431 2,000 2,000 -
Evidence Forfeitures - 500 500 -
Auto Repossession Fees 690 1,700 1,700 -
Vehicle Release Fees 44,700 60,000 60,000 -
Admin Citations - CD,PD,PW 840 2,000 2,000 -
Vehicle Impound Fees 32,217 50,000 55,000 5,000
Total Fines and Forfeits 158,143 347,200 5,000 352,200
Charges for Services Sale of Printed Materials 404 1,000 1,000 - Special Police Services 7,201 10,000 15,000 5,000
Fire Department Service Fees 5,133 20,000 20,000 -
Rubbish Collection Fees 1,296,775 3, 3, 100,000 ( 000,000 100,000) Burrtec Contract Maintenance Fee 125,000 250,000 - 250,000 General Sanitation Fees (2nd Qtr) 151,891 400,000 - 400,000 Zoning/Subdivision Fees 47,780 50,000 75,000 25,000
Plan Checking Fees 117,311 400,000 - 400,000
Recreation Fees 5,203 1,000 7,500 6,500
Service Center Fees 345 225 500 275
Program Costs - Reimbursed 15,958 20,000 25,000 5,000
Country Fair Jamboree - 13,000 13,000 -
Human Services Classes 138 1,500 1,500 -
Total Charges for Services 1, 4, 773,139 4, 266,725 (58, 208,500 225) Miscellaneous Revenue Interest Income 400,000 350,000 600,000 250,000 Library Rentals 33,880 68,000 68,000 -
Police Auction - 5,000 5,000 -
Reimbursed Expenditures 37,929 50,000 60,000 10,000
Special Event Reimbursement 327 500 500 -

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2023-24
2023-2024
Actual 2023-2024 2023-2024 Increase
Mid-Year Adopted Revised (Decrease)
Thru 1/31/24

GENERAL FUND
Miscellaneous Revenue (Continued) Emergency Response Reimbursement 13,158 25,000 25,000 - Donations & Contributions (in Fund 1181) - 500 500 -
Subpoena/Witness Reimbursement - 400 400 -
City Cell Tower Rental 66,753 140,000 - 140,000
Other Miscellaneous Revenue 122,350 175,000 - 175,000
Police Range Revenue 2,925 7,500 7,500 -
Mini School/Youth Center/Basketball Snacks 1,640 2,200 2,200 - Total Miscellaneous Revenue 678,962 1, 824,100 084,100 260,000 TOTAL REVENUE 13,410,494 39,363,817 39, 97,714 461,531

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2023-24

GENERAL OPERATING FUND REVENUE DETAIL
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

CITY COUNCIL
4101 City Council 154,607 99,541 300,855 102,475 - - (42,005) (21,003) 413,457 181,013 44% Subtotal 99,541 154,607 300,855 102,475 - - (42,005) (21,003) 413,457 181,013 44%

CITY MANAGER
4202 City Manager 383,660 248,407 98,469 35,566 - - (54,945) (27,473) 427,184 256,500 60% 4203 Information Tech Services 855,103 398,484 418,100 313,989 453,000 283,687 (183,776) (91,889) 1,542,427 904,271 59% 4204 Financial Services 892,367 446,588 175,900 54,572 - - (109,930) (54,966) 958,337 446,194 47% 4205 Solid Waste Disposal 42,796 27,935 3,165,029 1,588,323 - - - - 3,207,825 1,616,258 50% Subtotal 1,121,414 2,173,926 3,857,498 1,992,450 453,000 283,687 (348,651) (174,328) 6,135,773 3,223,223 53%

ADMINISTRATIVE SERVICES
4311 Administration 18,215 11,917 37,180 4,030 - - (9,551) (4,776) 45,844 11,171 24% 4314 City Clerk 145,615 321,247 68,100 26,983 - - (61,131) 328,216 (30,566) 142,032 43% 4315 Personnel/Risk 256,785 119,381 180,120 72,153 - - (64,749) (32,375) 372,156 159,159 43%4317 Central Services 9,601 - 450,540 262,027 - - (59,318) (29,660) 400,823 232,367 58% Subtotal 276,913 605,848 735,940 365,193 - - (194,749) (97,377) 1,147,039 544,729 47%

HUMAN SERVICES
4381 Recreation 1,336,857 706,690 382,545 139,009 49,150 50,665 - - 1,768,552 896,364 51%4382 Clinic 68,157 9,625 58,786 31,161 - - - - 126,943 40,786 32%4383 Senior Citizens 141,332 17,231 12,600 1,701 - - - - 153,932 18,932 12%4384 Nutritional Meals - 46,370 7,000 1,677 - - - - 7,000 48,047 686%4385 Family and Health Education - 28,879 8,500 453 - - - - 8,500 29,332 345%4387 After School Program - - - - - - - - - - N/A Subtotal 808,795 1,546,346 469,431 174,001 49,150 50,665 - - 2,064,927 1,033,461 50% POLICE
4421 Administration 267,009 73,697 21,561 13,972 - - - - 288,570 87,669 30%4422 Support Services 874,963 476,031 3,285 2,660 - - - - 878,248 478,691 55%4423 Technical Services 210,227 110,869 206,400 92,510 - - - - 416,627 203,379 49%4424 Records 674,207 380,920 12,000 11,419 - - - - 686,207 392,339 57%4425 Investigations 1,210,086 579,704 50,500 21,771 - - - - 1,260,586 601,475 48%4426 Uniform Patrol 5,801,678 2,983,536 618,215 336,132 - - - - 6,419,893 3,319,668 52%4427 Communications 996,176 531,112 3,850 2,881 - - - - 1,000,026 533,993 53% 4428 Volunteer Services 52,418 27,354 16,150 6,944 - - - - 68,568 34,298 50%4429 Emergency Preparedness 99,663 57,216 3,800 286 - - - - 103,463 57,502 56% Subtotal 5,220,439 10,186,427 935,761 488,575 - - - - 11,122,188 5,709,014 51% FIRE
4531
Administration 288,716 649,621 16,213 7,296 - - - - 665,834 296,012 44% 4533 Emergency Services 2,177,293 4,166,001 210,640 46,068 19,000 6,090 - - 4,395,641 2,229,451 51% 4534 Personnel Developmen - - 32,719 6,950 - - - - 32,719 6,950 21% 4536 Buildings & Grounds - - 33,811 18,835 24,577 24,587 - - 58,388 43,422 74% 4538 EMS-Paramedics - - - - 38,319 - - - 38,319 - 0%
Subtotal 2,466,009 4,919,085 293,383 79,149 81,896 30,677 - - 5,190,901 2,575,835 50% TABLE 3

CITY OF MONTCLAIR

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2023
Actual expenses paid through 1/12/24

PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

PUBLIC WORKS
4641 Management & Construction 213,526 469,837 259,299 99,342 - - - - 729,136 312,868 43% 4642 Public Works Inspection 72,704 123,885 - - - - - - 123,885 72,704 59%4644 Traffic Safety Engineering 6,652 12,428 - - - - - - 12,428 6,652 54% 4645 Graffiti Abatement 3,855 60,093 3,500 1,124 - - - - 63,593 4,979 8%4646 Street Maintenance 106,478 316,698 490,065 245,783 8,000 59,117 - - 814,763 411,378 50% 4650 Signing/Painting 38,952 88,460 4,880 - (721) - - - 93,340 38,231 41% 4651 Street Sweeping 96,526 169,754 1,030 - (1,373) - - - 170,784 95,153 56%4652 Park Maintenance 118,289 376,634 110,050 12,501 - - - - 486,684 130,790 27% 4653 Tree Maintenance 4,076 8,239 14,580 - (21,660) - - - 22,819 -77% (17,584) 4654 Irrigation Maintenance 49,236 85,283 15,775 6,828 - - - - 101,058 56,064 55% 4656 Vehicle Maintenance 100,774 181,883 319,472 183,955 - - - - 501,355 284,729 57% 4691 Building Maintenance Services 113,176 201,448 229,378 165,721 75,000 60,592 - - 505,826 339,489 67%4692 Heating & Air Conditioning 73,268 131,566 38,150 45,396 20,000 - - - 189,716 118,664 63%4693 Janitorial Services 144,309 288,344 140,200 70,636 4,500 - - - 433,044 214,945 50% Subtotal 1,141,821 2,514,552 1,626,379 807,532 107,500 119,709 - - 4,248,431 2,069,062 49%

COMMUNITY DEVELOPMENT
4760 Planning Commission 5,685 8,075 - - - - - - 8,075 5,685 70% 4761
Administration 43,924 80,462 19,605 7,917 5,000 11,196 - - 105,067 63,037 60% 4762 Current Planning 165,651 356,450 1,800 1,038 - - - - 358,250 166,689 47% 4763
Advance Planning 55,216 118,599 8,000 6,162 - - - - 126,599 61,378 48% 4764 Field Inspection 47,970 95,497 1,450 151 - - - - 96,947 48,121 50% 4765 Plan Check 18,967 116,179 550 8,270 - - - - 116,729 27,237 23% 4766 Building Operations 100,699 146,298 400 - - - - - 146,698 100,699 69%4767 Fire Prevention Bureau - - 124,000 58,362 - - - - 124,000 58,362 47% 4768 General Code Enforcemen 305,362 166,467 14,200 1,783 - - - - 319,562 168,250 53% 4769 Special Ops Code Enforcemen 161,432 291,511 75,800 34,210 - - 367,311 195,642 53% Subtotal 766,011 1,518,433 245,805 117,893 5,000 11,196 - - 1,769,238 895,100 51%

ECONOMIC DEVELOPMENT AGENCY
4791
Administration 322,394 557,516 - 3,360 - - - - 557,516 325,754 58% Subtotal 322,394 557,516 - 3,360 - - - - 557,516 325,754 58%

CITY ATTORNEY
4801 City Attorney 66,909 133,833 250,000 98,564 - - - - 383,833 165,473 43% Subtotal 66,909 133,833 250,000 98,564 - - - - 383,833 165,473 43%

CITYWIDE EXPENSES
4901 Citywide Expenses 933,535 1,140,802 1,440,250 1,509,118 - - - - 2,581,052 2,442,653 95% Subtotal 933,535 1,140,802 1,440,250 1,509,118 - - - - 2,581,052 2,442,653 95% TOTAL DEPT. EXPENDITURES 25,451,375 13,223,781 10,155,302 5,738,310 696,546 495,934 (585,405) (292,708) 35,614,355 19,165,317 54%

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2023
Actual expenses paid through 1/12/24
Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2023 but for which cash payments occurred in January, 2024.

PERSONNEL SERVICES INDIRECT STAFF CHARGES TOTALS

CITY OF MONTCLAIR

SERVICES AND SUPPLIES CAPITAL OUTLAY
- -
- -
- -
- -
Police 89,800 12,000
Fire 522,000 -
81,057 250,003 - 54,875
- -
- -
Citywide 587,000 587,000
Totals 1,503,678 $ 680,057 $
City AttorneyCity CouncilCity ManagerAdministrative ServicesHuman ServicesPublic WorksCommunity DevelopmentEconomic DevelopmentSUMMARY BY DEPARTMENT

DEPARTMENT TOTAL REQUESTS TOTAL RECOMMENDED

CITY OF MONTCLAIR
SUMMARY OF RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
General City DepartmentsCity Council
No changes
City Council Department Totals - - - -
City Manager
No changes
City Manager Department Totals - - - -
Administrative Services
No changes
Administrative Services Totals - - - -
Human Services
No changes
Human Services Department Totals - - - -

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department
Administration - Small Equipment - 700 1,000 500
Administration - Regular Earnings (250)
Administration - Miscellaneous Expenditures (250)
Request - Small Equipment: The 10-year-old coffee maker in the break room isinternally corroded due to lime and calcium buildup-some of this corrosion ispermanent-and parts of the unit are going haywire. The cost to fix the coffeemaker would be hundreds of dollars making it more cost effective to purchaseanew coffee maker that will last another 10 years. The current budget amount isearmarked for a new shredder.

Administration - Cellular Phone Expense 5,142 5,142 7,000 7,000 Administration - Regular Earnings (7,000)
Request - Cellular Phone Expense: Recently, the IT Department set up acellular service plan for the Command Staff's Department laptops. This monthlyservice fee was not included in the current budget and will cost approximately$1,550 until the end of June. Three Department phones were upgraded for$1,950, this expense was also not in the current budget. The Department will begetting 25 new in-car cameras that will also require cellular service, which will costapproximately $3,500 in service fees until the end of June. An increase to theinitial appropriation is requested to cover costs for the remainder of the fiscal year.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Support Services - Overtime 8,150 5,000 10,000 5,000
Support Services - Part Time Wages - - (10,000) (5,000) Request - Overtime: With several vacancies in the Department, there have beenongoing recruitments and pre-employment investigations that frequently requireadditional time and effort to accomplish. Support Services also conducts preemployment investigations for other City Departments. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year, whichcould be accomplished through a transfer of funds from Support Services PartTime Wages.

Technical Services - Overtime 5,266 3,000 5,000 5,000
Emergency Preparedness - Overtime 5,038 3,000 5,000 5,000 Technical Services - Part Time Wages (5,000)
Request - Overtime: One of the Department's sergeants is assigned to TechnicalServices and Emergency Preparedness-overtime for this position is paid 50/50 outof these two programs. This sergeant is responsible for providing support servicesin the areas of purchasing and maintaining vehicles, radios, and other equipmentas well as maintaining emergency preparedness programs. This sergeant hasalso been attending SLI training, which has fallen on his off days. An increase tothe initial appropriation is requested to cover costs for the remainder of the fiscalyear.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Records - Part Time Wages 18,588 31,580 12,000 12,000
Records - Regular Earnings (12,000)
Request - Part Time Wages: The Records Bureau is budgeted for two part-timeData Entry Clerks for 18 hours a week for each clerk. At the beginning of thisfiscal year, one of these positions was vacant until September 2023. The two DataEntry Clerks have been working 30 hours a week to process a backload ofcitations and to assist with the backload of police reports that need to beprocessed - a backload caused by short staffing. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.

Records - Overtime 57,939 15,000 82,000 82,000
Records - Regular Earnings (40,000) (40,000)
Investigations - Regular Earnings (42,000)
Request - Overtime: Two newly hired Police Service Specialists (PSS) had justfinished training at the beginning of this fiscal year, and the Records Bureau wasshort-staffed by two vacant PSS positions. In September 2023, the Departmentfilled these two vacancies, but these two new employees had to be trained as well.This has caused a backload of police reports from 2023 that need to be processedand submitted to the Department of Justice, creating the need for mandatoryovertime. An increase to the initial appropriation is requested to cover costs for theremainder of the fiscal year. This could be partially accomplished throughatransfer of $40,000 from Records - Regular Earnings.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Records - Office Supplies 11,419 12,000 2,000 2,000
Request - Office Supplies: The Records Bureau requires various crime reportforms and forms for traffic enforcement programs. The County and State haverequired changes to certain forms causing the need to print and purchase newforms with the required revisions. There are forms on order and forms that stillneed to be ordered during this fiscal year, but there are not enough funds in thisaccount to cover these unexpected expenses. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.

Investigations - Range Supplies 8,437 20,500 8,000 5,800 Investigations - Data Processing (2,200) (2,200)
Investigations - Regular Earnings (3,600)
Request - Range Supplies: Although the January 12, 2024 Budget AnalysisReport shows this account is only 41 percent expended, as of the date of thismemo, there is only 6 percent remaining in this account. Recently, the Departmentacquired new Staccato P 2011 firearms that are now the authorized Departmentissued handgun. The Department spent $8,000 from the Range Budget topurchase ammunition for officers to train with the new Staccato firearm. TheDepartment will still need to purchase ammunition for sworn personnel for requiredmonthly firearms qualification. I am requesting an additional $5,800 in this accountto cover the cost of ammunition for the remainder of the fiscal year. I am alsorequesting an intra-Department fund transfer of $2,200 from Investigations DataProcessing to reach the $8,000 that was used to purchase ammunition for trainingon the new firearm.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Uniform Patrol - Overtime 420,365 353,000 485,000 485,000 Uniform Patrol - Regular Earnings (160,000) (160,000)
Uniform Patrol - Overtime - Fund 1149 (325,000) (325,000) Request - Overtime: Due to several unfilled vacancies in patrol during the firsthalf of the fiscal year, this account is over expended. These vacancies requirebackfill to ensure minimum shift coverage is maintained. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year, whichwould be offset by $325,000 allocated to patrol overtime in the PoliceDepartment's FY 2023-24 COPS ELEAS Grant Fund 1149 with the balance of$160,000 being transferred from Uniform Patrol Regular Earnings.

Uniform Patrol - Gasoline 95,526 155,600 5,000 5,000
Request - Gasoline: The Department is spending on average $10,700 a monthon gasoline. An increase to the initial appropriation is requested to cover costs forthe remainder of the fiscal year.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Uniform Patrol - Personnel Training 38,498 45,000 10,000 5,000 Request - Personnel Training: Members of City Management, members ofCommand Staff, and Police Department supervisors attended a week-long POSTapproved Team Building Workshop (TBW) in Palm Springs in February 2024.This Workshop, which was not budgeted for, cost over $10,000 and was paid forout of the Police Department's training Budget. It included hotel accommodationsand per diem for City personnel in attendance. Most of the expenses associatedwith the TBW will be reimbursed to the City by POST. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.

Communications - Part Time Wages 21,236 30,000 10,000 10,000 Communications - Regular Earnings (10,000) (10,000)
Request - Part Time Wages: The Department has two part-time dispatchers whoassist with answering requests for emergency services. While Dispatch has beenshort-staffed, the relief they provide has been much needed. An increase to theinitial appropriation is requested to cover costs for the remainder of the fiscal year,which could be accomplished through a transfer of funds from CommunicationsRegular Earnings.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Communications - Overtime 72,188 40,000 80,000 80,000
Communications - Regular Earnings (80,000) (80,000)
Request - Overtime: Due to vacancies throughout the fiscal year, this account isnow over expended. These vacancies require backfill to ensure minimum shiftcoverage is maintained. The Department is hopeful to hire two full-time, entrylevel dispatchers by the end of February, but these new dispatchers will requiretraining for several months. An increase to the initial appropriation is requested tocover costs for the remainder of the fiscal year, which could be accomplishedthrough a transfer of funds from Communications Regular Earnings.

Communications - Special Contract Services 5,690 6,500 5,000 5,000 Request - Special Contract Services: This account covers the cost of theDepartment's contract with Language Line Services, Inc. for foreign languagetranslation for non-emergency over-the-phone interpretation services. An increaseto the initial appropriation is requested to cover costs for the remainder of the fiscalyear. (SB 509 Public Safety Fund) Police Department General Fund Totals 719,522 767,792 419,800 342,000 Police Department Public Safety Fund Totals 6,500 5,690 5,000 5,000 Police Department ELEAS Grant Fund Totals - - (325,000) (325,000) Police Department Totals (General Fund Impact) 713,022 762,102 89,800 12,000

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department
Administration - Overtime 9,095 - 30,000 30,000
Emergency Services - Regular Earnings (30,000) (30,000) Request - Overtime: Due to the creation of the Fire Chief and Assistant Fire Chiefpositions a vacancy at the Battalion Chief rank was created. A request wasapproved to allow the Assistant Fire Chief to work as a Battalion Chief to reducethe work load on the two remaining Battalion Chiefs. Due to this, overtimeexpenses occurred in this account which has a zero budget. An increase to theinitial appropriation is requested to cover the cost of overtime for the remainder ofthe fiscal year.

Emergency Services - Overtime 567,644 500,000 500,000 460,000 Emergency Services - Regular Earnings (460,000)
Request - Overtime: Due to unfilled vacancies, medical leave and emergency callback, mandatory backfilling of key positions is required in order to preventshortfalls in the Fire Department's minimum deployment levels. An increase to theinitial appropriation is requested to cover the cost of overtime for the remainder ofthe fiscal year.

Emergency Services - Uniforms 9,648 25,000 22,000 13,000 Emergency Services - Regular Earnings (13,000)
Request - Uniforms: Uniforms were purchased for one new firefighter, and withthe anticipation of hiring five new firefighters and one engineer to fill currentvacancies and the restoration of the medic squad additional funds are requestedfor the remainder of the fiscal year.

Fire Department Totals 525,000 586,387 522,000 -

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department
Graffiti Abatement - Materials - Maintenance and Repair 14,695 15,000 15,000 15,000 Graffiti Abatement - Regular Earnings (15,000)
Request - Materials - Maintenance and Repair: Due to an increase in graffitithroughout the City and the increased cost of paint and supplies this account is 98percent expended. The expenses in this account are paid by CDBG and sincethere is no additional CDBG funding available the General Fund will take on anyincrease approved. An increase to the initial appropriation is requested to covercosts for the remainder of the fiscal year.

Street Maintenance - Overtime 25,337 20,000 20,000 20,000 Street Maintenance - Regular Earnings (20,000)
Request - Overtime: The overtime budget for Street Maintenance is overexpended. An increase to the initial appropriation is requested for weekend oncall, emergencies, and Human Services events for the remainder of the fiscal year.

Street Maintenance - Uniforms 3,817 3,625 3,500 3,500
Request - Special Contract Services: The uniform budget for StreetMaintenance is over expended. An increase to the initial appropriation isrequested to cover costs for the remainder of the fiscal year. (Gas Tax Fund)

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Street Maintenance - Special Contract Services 309,192 400,000 58,000 110,000 Request - Special Contract Services: Due to unexpected tree trimming in out ofgrid areas and vandalized median island irrigation parts this account is 77 percentexpended. An increase to the initial appropriation is requested to complete theGrid 4 tree trimming, the remaining monthly contract with Colts Landscaping, andstreet striping on Benito, Palo Verde, and 5 intersections for safety purposes. (GasTax Fund) Signing & Painting - Overtime 5,104 5,000 2,500 2,500
Signing & Painting - Regular Earnings (2,500)
Request - Overtime: This account is over expended due to work on the flashingstop sign project, holiday ornament install and removal, and Chamber and MilitaryBanner installs. An increase to the initial appropriation is requested to cover thecost of overtime for the remainder of the fiscal year.

Park Maintenance - Overtime 33,749 20,000 39,000 28,000 Park Maintenance - Regular Earnings (28,000)
Request - Overtime: This account is over expended due to ball field preparation,opening and closing the parks on weekends, and Human Services events. Anincrease to the initial appropriation is requested to cover the costs for theremainder of the fiscal year.

Irrigation Maintenance - Overtime 3,639 - 7,000 6,000
Street Maintenance - Regular Earnings (6,000)
Request - Overtime: No funds were budgeted for Irrigation Maintenanceovertime. Due to emergency irrigation repairs overtime was needed. An increaseto the initial appropriation is requested to cover costs for the remainder of the fiscalyear.

Irrigation Maintenance - Materials - Miscellaneous Maintenance & Repair 4,466 5,000 10,000 4,000 Street Maintenance - Regular Earnings (4,000)
Request - Materials - Miscellaneous Maintenance & Repair: Due to theunexpected replacement of backflow devices at Fire Station 152 and theTranscenter this account is 89 percent expended. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.

Vehicle Maintenance - Gasoline 48,933 70,000 27,000 27,000 Park Maintenance - Regular Earnings (27,000)
Request - Gasoline: Due to the increase of the price per gallon of gas thisaccount is 70 percent expended. An increase to the initial appropriation isrequested to cover costs for the remainder of the fiscal year.

Vehicle Maintenance - Compressed Natural Gas 24,310 35,000 10,000 7,000 Park Maintenance - Regular Earnings (7,000)
Request - Compressed Natural Gas: The addition of the new CNG sewer truckhas increased the usage of CNG. An increase to the initial appropriation isrequested to cover costs for the remainder of the fiscal year.

Building Maintenance - Uniforms 2,290 2,500 2,500 1,000 Building Maintenance - Program Supplies (500)
Request - Uniforms: To date this account is 92 percent expended. An increaseto the initial appropriation is requested to cover costs for the remainder of the fiscalyear.

Building Maintenance - Materials - Buildings 133,234 176,378 62,446 50,000 Request - Materials - Buildings: Due to the unexpected replacement of the UVlight system on the Splash Pad, wind damage to a light pole in Alma Hofman Park,vandalism of five glass panels at the EOC, and window coverings and tint at CityHall, this account is 75% expended. An increase to the initial appropriation isrequested to cover costs for the remainder of the fiscal year.

Public Works General Fund Totals 444,878 380,171 250,003 81,057 Public Works Gas Tax Fund Totals 403,625 313,009 61,500 113,500 Public Works Park Maintenance Fund Totals 25,000 18,068 - - Public Works CDBG Fund Totals 15,000 14,695 - -
Public Works Totals (General Fund Impact) 444,878 380,171 250,003 81,057

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Community Development
Administration - Office Equipment/Furniture 11,196 5,000 7,500 7,500 Plan Check - Regular Earnings (7,500)
Request - Office Equipment/Furniture: The Fiscal Year 2023-24 budgetincluded $5,000 for creating and furnishing a new conference room within thedepartment. The majority of the project is complete but actual expenses exceededthe estimated cost. The requested amount will cover the additional material costsand the new furnishings needed to complete the project.

Fire Prevention - Special Contract Services 69,379 124,000 47,375 47,375 Plan Check - Regular Earnings (47,375)
Request - Special Contract Services: California Health & Safety Code Section13146.4 requires annual Fire inspections of Multifamily residential, hotels, motels,lodging houses, and public and private schools. The contracted fire preventioninspectors are only inspecting new construction. In order to meet the Statemandated requirements an additional contracted Fire Inspector is needed. Anincrease to the initial appropriation is required to cover costs for the remainder ofthe fiscal year.

Community Development Totals 129,000 80,575 54,875 -
Economic Development
No changes
Economic Development Totals - - - -

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2023-24 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
City Attorney
No changes
City Attorney Totals - - - -
Citywide
Personnel Services - Worker's Compensation Claims 494,653 300,000 250,000 250,000 Request - Worker's Compensation Claims: Due to unanticipated Worker'sCompensation Claims this account is over expended. An increase to the initialappropriation is requested to cover costs for the remainder of the fiscal year.

Services and Supplies - Electric Service 325,700 510,000 100,000 100,000 Request - Electric Service: Due to the increased cost of electricity additionalfunding is requested to cover costs for the remainder of the fiscal year.

Services and Supplies - General City Insurance 817,679 580,000 237,000 237,000 Request - General City Insurance: The estimate for General City Insurance washigher than anticipated and received after the budget process.

Citywide Totals 1,390,000 1,638,032 587,000 587,000

Montclair City CouncilFebruary 21, 2024

Montclair City Council
February 21, 2024