Agenda packet — Montclair City Council, October 7, 2024

CITY OF MONTCLAIR

CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY,

MONTCLAIR HOUSING CORPORATION, MONTCLAIR

HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY

FOUNDATION MEETINGS

AGENDA PACKET
Monday, October 7, 2024
7:00 p.m.

Montclair City Council Chambers
5111 Benito Street
Montclair, CA 91763
Mayor
Javier “John” Dutrey
Mayor Pro Tem
Tenice Johnson
Council Members
Bill Ruh
Corysa Martinez
Benjamin “Ben” Lopez
City Manager
Edward C. Starr
City Attorney
Diane E. Robbins
City Clerk
Andrea M. Myrick

REGULAR JOINT MEETING OF THE

CITY COUNCIL, SUCCESSOR AGENCY, MONTCLAIR HOUSING CORPORATION,

MONTCLAIR HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY FOUNDATION to be held in the Council Chambers
5111 Benito Street, Montclair, California
Monday, October 7, 2024
7:00 p.m.

If you want to provide comments on an agenda item, including public hearing and closed session items, please complete a Speaker Card located in the Council Chambers. The Mayor/Chair (or the meeting’s Presiding Officer) will call on those who submitted requests to speak at the appropriate times during the meeting. Written comments (200–word limit per agenda item, and 200–word limit for all non–agenda items combined) can also be emailed to [email protected] at least one hour before the meeting begins.

Watch Council meetings live on the City’s official YouTube Channel at https://www.youtube.com/@cityofmontclair, or via Zoom using the following information: Zoom Link: https://zoom.us/j/93717150550 / Dial Number: 1 (669) 900–6833 / Meeting ID: 937–1715–0550.

Video recordings of Council meetings are available on the City’s website and can be accessed by the end of the business day following the meeting at https://www.cityofmontclair.org/council–meetings/.

AGENDA
I. CALL TO ORDER City Council [CC], Successor Agency Board [SA], Montclair Housing Corporation Board [MHC],
Montclair Housing Authority Commission [MHA],
Montclair Community Foundation Board [MCF]
II. INVOCATION
In keeping with our long–standing tradition of opening our Council meetings with an invocation, this meeting may include a nonsectarian invocation. Such invocations are not intended to proselytize or advance any faith or belief or to disparage any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.

III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. PRESENTATIONS — None
VI. PUBLIC COMMENT
During Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to five minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs or a large number of speakers waiting in line. (Government Code Section 54954.3).

Under the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of or taking action on items not listed on the agenda.

VII. PUBLIC HEARINGS — None Page No.

VIII. CONSENT CALENDAR
A. Approval of Minutes

1. Adjourned Meeting – September 16, 2024 [CC] 46

2. Regular Joint Meeting – September 16, 2024 [CC/SA/MHC/MHA/MCF] 48

XXXXXXXXXXXXX
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 1 of 53 Page No.

B. Administrative Reports

1. Consider Approval of Warrant Register & Payroll Documentation [CC] 4

2. Consider Authorizing the Receipt of a $5,772.85 Grant from the Fiscal Year 2024 Patrick Leahy Bulletproof Vest Partnership Program to Assist with the Purchase of Ballistic Vests for the Police Department [CC] 5

3. Consider Finding the Arrow Highway and Fremont Avenue Improvement Projects Categorically Exempt from CEQA, Making a De Minimis Finding of No Effect on Fish and Wildlife, and Authorizing Staff to File a Notice of Exemption for these Projects [CC] 6

4. Consider Approving the Purchase of Whole Turkeys, and Assorted Items for the Montclair Holiday Food And Toy Basket Program [MCF] 10 C. Agreements

1. Consider Approval of Agreement No. 24–75 with the California Office of Traffic Safety (OTS) for Participation in the 2025 Selective Traffic Enforcement Program (STEP) and Acceptance of a Grant in the Amount of $61,000 [CC]
Consider Authorizing a $61,000 Appropriation from the Public Safety Grant Fund to Cover OTS STEP Activities [CC] 11

2. Consider Authorizing a $12,500 Appropriation from the Federal Asset Forfeiture Fund and an Allocation of $7,480.86 from the Information Technology Capital Outlay Fund to Install Fiber Optic Connections for the Police Department [CC]
Consider Approval of Agreement No. 24–78 with Matrix Audio Visual Designs for the Purchase and Installation of Fiber Optic Connections [CC] 33
D. Resolutions

1. Consider Adoption of Resolution No. 24–3456 Authorizing Placement of Liens on Certain Properties for Delinquent Sewer and Trash Charges [CC] 39
IX. PULLED CONSENT CALENDAR ITEMS
X. COMMUNICATIONS
A. Department Reports

1. Human Services Department — Upcoming Events
B. City Attorney

1. Request for City Council to Meet in Closed Session Pursuant to Government Code §54956.9(d)(1) Regarding Pending Litigation [CC] Cities of Ontario, Montclair, Chino v. Inland Empire Utilities Agency MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 2 of 53 Page No.

2. Request for City Council to Meet in Closed Session Pursuant to Government Code §54957.6 Regarding Conference with Designated Labor Negotiator Edward C. Starr [CC]
Agency: City of Montclair
Employee Management Employees
Associations: Montclair City Confidential Employees Association General Employees – Teamsters Local 1932
Montclair Fire Fighters Association
Montclair Police Officers Association
C. City Manager/Executive Director
D. Mayor/Chairperson
E. Council Members/Directors
F. Committee Meeting Minutes (for informational purposes only)

1. Personnel Committee Meeting – September 16, 2024 [CC] 45 XI. CLOSED SESSION
XII. CLOSED SESSION ANNOUNCEMENTS
XIII. ADJOURNMENT — This meeting will be adjourned in memory of Police Services Specialist Regina Davis.

The next regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board will be held on Monday, October 21, 2024 at 7:00 p.m.

Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request documents via e–mail.

If you need special assistance to participate in this meeting, call the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, October 3, 2024.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 3 of 53

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 1
FILE I.D.: FIN540
DEPT.: FINANCE
PREPARER: A. VONG/V. FLORES
SUBJECT: CONSIDER APPROVAL OF WARRANT REGISTER AND PAYROLL DOCUMENTATION REASON FOR CONSIDERATION: The City Council is requested to consider approval of the Warrant Register and Payroll Documentation.

BACKGROUND: Mayor Pro Tem Johnson has examined the Warrant Register dated October 7, 2024; and the Payroll Documentation dated September 22, 2024, and recommends their approval.

FISCAL IMPACT: The Warrant Register dated October 7, 2024, totals $3,520,366.68.

The Payroll Documentation dated September 22, 2024, totals $900,728.11gross, with $622,820.45 net being the total cash disbursement.

RECOMMENDATION: Staff recommends the City Council approve the above–referenced Warrant Registers and Payroll Documentation.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 4 of 53

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 2
FILE I.D.: PDT362
DEPT.: POLICE
PREPARER: M. BUTLER
SUBJECT: CONSIDER AUTHORIZING THE RECEIPT OF A $5,772.85 GRANT FROM THE FISCAL YEAR 2024 PATRICK LEAHY BULLETPROOF VEST PARTNERSHIP PROGRAM TO ASSIST

WITH THE PURCHASE OF BALLISTIC VESTS FOR THE POLICE DEPARTMENT REASON FOR CONSIDERATION: The City Council is requested to consider authorizing the receipt of a $5,772.85 grant from the Fiscal Year 2024 Patrick Leahy Bulletproof Vest Partnership (BVP) Program to assist with the purchase of ballistic vests for the Police Department.

BACKGROUND: The U.S. Bureau of Justice Assistance administers the BVP Program, created by the Bulletproof Vest Partnership Grant Act of 1998, which assists state, local, and tribal jurisdictions in purchasing body armor for sworn law enforcement officers.

The BVP Program reimburses agencies for up to 50 percent of the total cost of body armor vests that comply with the most current National Institute of Justice ballistic body armor standards.

Each year, staff applies for the BVP Program to assist with the cost of ballistic vests. Last month, the Montclair Police Department was awarded $5,772.85, which would cover half the cost of approximately 13 vests. The Department has a mandatory–wear policy for all officers, and each ballistic vest has a five–year replacement cycle. The Department is committed to maximizing officer safety through the use of body armor in combination with prescribed safety procedures. BVP federal funds would be used to replace five– year–old vests and to issue vests to newly hired officers.

FISCAL IMPACT: If approved by the City Council, the Department would receive $5,772.85 toward the purchase of ballistic vests from the BVP Program. The Police Department’s Fiscal Year 2024–25 Budget includes funds for the purchase of ballistic body armor, and the BVP federal funds would be used to reimburse the City up to 50 percent per vest. Federal funds in this program are available until August 31, 2026, or until all available funds have been requested.

RECOMMENDATION: Staff recommends the City Council authorize the receipt of a $5,772.85 grant from the Fiscal Year 2024 Bulletproof Vest Partnership Program to assist with the purchase of ballistic vests for the Police Department.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 5 of 53

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 3
FILE I.D.: STA919A
DEPT.: PUBLIC WORKS
PREPARER: R. HOERNING
SUBJECT: CONSIDER FINDING THE ARROW HIGHWAY AND FREMONT AVENUE IMPROVEMENT

PROJECTS CATEGORICALLY EXEMPT FROM CEQA, MAKING A DE MINIMIS FINDING

OF NO EFFECT ON FISH AND WILDLIFE, AND AUTHORIZING STAFF TO FILE A NOTICE

OF EXEMPTION FOR THESE PROJECTS
REASON FOR CONSIDERATION: The City Council is requested to consider finding the Arrow Highway and Fremont Avenue Improvement Projects categorically exempt from the California Environmental Quality Act (CEQA), making a de minimis finding of no effect on fish and wildlife, and authorizing staff to file a notice of exemption for these projects.

A copy of proposed Notice of Categorical Exemption form for each project is attached for the City Council’s review and consideration.

BACKGROUND: On December 2, 2019, the City Council approved the City of Montclair Capital Improvement Program for Fiscal Years 2019–20 through 2023–24 to ensure that long–range capital project objectives will receive proper consideration. The Arrow Highway and Fremont Avenue Improvement Projects are also a part of the proposed Capital Improvement Program for Fiscal Years 2024–2029, as presented to the City Council at an adjourned meeting on September 16, 2024.

Arrow Highway and Fremont Avenue improvements are part of the North Montclair revitalization effort, which includes incorporating complete streets concepts and street beautification elements. The project was broken into three phases. The first phase of work is being coordinated with the Village Partners Development and is under construction. The remaining two phases of work include the improvements on Arrow Highway from the San Antonio Creek Channel (West of Monte Vista Avenue) to Central Avenue, and Fremont Avenue from Moreno Street to Arrow Highway.

The work on Arrow Highway includes:
 rehabilitation of the roadway;
 installation of a landscaped median and on–street parking area planters;  traffic signal interconnect and fiber optic communication facilities;  traffic signal upgrades; and
 construction of sewer main facilities in Arrow Highway and Monte Vista Avenue from Arrow Highway to Richton, per the 2022 Sewer Master Plan Update.

The improvements on Fremont Avenue include:
 roadway rehabilitation;
 implementation of a Class II bicycle lane connector to the Montclair Transcenter;  new/enhanced landscaping, sidewalk, and ADA ramps; and  lighting features to improve walkability.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 6 of 53 ENVIRONMENTAL ASSESSMENT: The project qualifies as a Class 1 exemption under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines. Section 15301covers “minor alteration(s) of existing public or private structures […] involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination”; specifically Section 15301(c) exempts “Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities (this includes road grading for the purpose of public safety).”
As previously mentioned, this project will include constructing new infill sidewalk to provide safe pedestrian connectivity, enhanced sidewalk to improve safety and walkability, new and upgraded ADA access ramps, enhanced sidewalk crossing markings, upgraded and enhanced signage, improved street lighting, and bicycle lane enhancements on existing streets.

FISCAL IMPACT: It will cost approximately $50 in fees to file each Categorical Exemption, plus the cost of staff time. The estimated construction expense for the remaining phases of Arrow Highway and Fremont Avenue improvements is approximately $6,615,000, of which $975,000 will be grant–funded, $1,070,000 will be paid from the Sewer Fund, and $4,570,000 will be local funds.

RECOMMENDATION: Staff recommends that the City Council find the Arrow Highway and Fremont Avenue Improvement Projects to be categorically exempt from CEQA, make a de minimis finding of no effect on fish and wildlife, and authorize staff to file a Notice of Exemption for these Projects.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 7 of 53 Notice Of Exemption California State Clearinghouse Handbook Form D TO: ( X ) Office of Planning and Research FROM: City of Montclair P.O. Box 3044 Public Works Department
1400 Tenth Street, Room 222 5111 Benito Street
Sacramento, CA 95812-3044 P.O. Box 2308
Montclair, CA 91763-0808
( X ) County Clerk
County of San Bernardino
385 N. Arrowhead Avenue
San Bernardino, CA 92415
Project Title: Arrow Highway Improvement Project
Project Location – Specific:

The project area is located on Arrow Highway between San Antonio Creek Channel and Central Avenue and on Monte Vista Avenue between Arrow Highway and Richton Street in the City of Montclair in San Bernardino County, California.

Description of Project:

This project will rehabilitate the existing roadway, install a landscaped median and on-street parking area planters, traffic signal interconnect and fiber optic communication facilities, traffic signal upgrades, and the construct sewer main facilities on Arrow Highway and on Monte Vista Avenue from Arrow Highway to Richton Street.

Name of Public Agency Approving Project: City of Montclair Name of Person or Agency Carrying Out Project: Rosemary Hoerning, Executive Director of Engineering/Major Projects Manager
Exempt Status: (check one)
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a);
Emergency Project (Sec. 21080(b)(4); 15269(b)(c);
X Categorical Exemption. Section 15301 Class 1(c), 15303 Class 3(d), & 15304 Class 4(f) Statutory Exemptions. State the code number:

Reasons why project is exempt:

The project will remove and reconstruct existing street improvements and facilities within the existing right of way to meet current standards. The sewer and traffic signal interconnect and fiber optic communication facilities are replacement facilities, and includes minor street trenching and pavement restoration.

Lead Agency
Contact Person: Rosemary Hoerning Telephone: 909-625-9446 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a notice of exemption been filed by the public agency approving the project? Yes No __________________________________ Date:________________ Title: City Engineer (Signature)
Monica Heredia, Public Works Department, City of Montclair Signed by Lead Agency
Date received for filing at OPR: ____________________________ Signed by Applicant
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 8 of 53 Notice Of Exemption California State Clearinghouse Handbook Form D TO: ( X ) Office of Planning and Research FROM: City of Montclair P.O. Box 3044 Public Works Department
1400 Tenth Street, Room 222 5111 Benito Street
Sacramento, CA 95812-3044 P.O. Box 2308
Montclair, CA 91763-0808
( X ) County Clerk
County of San Bernardino
385 N. Arrowhead Avenue
San Bernardino, CA 92415
Project Title: Fremont Avenue Improvement Project
Project Location – Specific:

The project area is located on Fremont Avenue between Moreno Street and Arrow Highway in the City of Montclair in San Bernardino County, California.

Description of Project:

This project will rehabilitate the existing roadway, implement of Class II bicycle lane connector to the Montclair Transcenter, provide a road diet, and install new/enhanced landscaping, sidewalk, ADA ramps, and lighting features to improve walkability.

Reasons why project is exempt:

The project will remove and reconstruct existing street improvements and facilities to meet current standards.

Lead Agency
Contact Person: Rosemary Hoerning, Exec. Director of Engrg Telephone: 909-625-9446 If filed by applicant:

1. Attach certified document of exemption finding.

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 4
FILE I.D.: MCF100
DEPT.: HUMAN SVCS./MCF
PREPARER: A. COLUNGA
SUBJECT: CONSIDER APPROVING THE PURCHASE OF WHOLE TURKEYS AND ASSORTED ITEMS

FOR THE MONTCLAIR HOLIDAY FOOD AND TOY BASKET PROGRAM
REASON FOR CONSIDERATION: The Montclair Community Foundation (MCF) Board of Directors is requested to consider approval to use funds donated to MCF to purchase turkeys and other assorted items for the Holiday Food and Toy Basket Program.

BACKGROUND: The Montclair City Council also serves in its capacity as the MCF Board of Directors. The vision of MCF is to work collectively and collaboratively to strengthen services and enhance the quality of life for residents by promoting health, wellness, and economic stability for all including the most vulnerable in our community. The mission of MCF is to guarantee a quality community for all, by working together as diverse, committed individuals and organizations to make an impact that improves the overall well–being of the community.

For 39 years, the City has coordinated the Holiday Food and Toy Basket Program to provide low–income families in Montclair with a basket of food to prepare a holiday meal and toys for their children. Since 2015, MCF has partnered with the City to provide turkeys and assorted food items that are given to each of the qualified food basket recipients. Funded entirely through the generous food, toy, and monetary donations to MCF from businesses, organizations, and individuals throughout the community, the Holiday Food and Toy Basket Program was able to supply nearly 550 disadvantaged Montclair children, their family members, and senior citizens with a holiday meal last year.

To ensure those in need in our community receive the provisions they need during the holiday season, staff recommends the purchase of whole turkeys and assorted food items to provide each Holiday Food and Toy Basket recipient with ingredients for a complete holiday meal. The costs of the program will be paid for with donations to MCF.

Staff recommends using $20,000 of funds donated to MCF to purchase whole turkeys and assorted food and toys for the Holiday Food & Toy Basket Program.

FISCAL IMPACT: Should the MCF Board approve the purchase of turkeys and assorted items, the City will make the purchase for the Holiday Food and Toy Basket Program, and MCF will reimburse the City through donated funds.

RECOMMENDATION: Staff recommends the Montclair Community Foundation Board approve the purchase of whole turkeys and assorted items for the Holiday Food and Toy Basket Program.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 10 of 53

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 1
FILE I.D.: PDT175/362/905
DEPT.: POLICE
PREPARER: M. BUTLER
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 24–75 WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR PARTICIPATION IN THE 2025 SELECTIVE TRAFFIC

ENFORCEMENT PROGRAM (STEP) AND ACCEPTANCE OF A GRANT IN THE AMOUNT OF $61,000
CONSIDER AUTHORIZING A $61,000 APPROPRIATION FROM THE PUBLIC SAFETY

GRANT FUND TO COVER OTS STEP ACTIVITIES
REASON FOR CONSIDERATION: The City Council is requested to consider approval of Agreement No. 24–75 with the California Office of Traffic Safety (OTS) for acceptance of the 2025 Federal Fiscal Year Selective Traffic Enforcement Program (STEP) grant, and to authorize a $61,000 appropriation from the Public Safety Grant Fund to cover all project expenses associated with participation in STEP. Grant funding is designed to reduce traffic–related deaths and injuries through directed traffic enforcement operations, provide educational programs, and promote awareness campaigns that deter impaired and distracted driving.

A copy of proposed Agreement No. 24–75 is attached for the City Council's review and consideration.

BACKGROUND: OTS partners with government subdivisions of the state, such as law enforcement agencies, to address California’s highway safety needs at the state, county, and local levels. These subdivisions are invited to submit projects for possible incorporation into OTS’s Highway Safety Plan to receive grant funding, which would be used to implement strategies that focus on reducing the number of persons killed and injured in crashes involving alcohol and other primary collision factors. The mission of OTS is to “effectively administer traffic safety grants that deliver innovative programs and eliminate traffic fatalities and injuries on California roadways.” The Police Department recently received notification from OTS that its application for funding a traffic safety program was approved in the amount of $61,000. Participation in the OTS grant program would require the City to initially pay for project expenses, including personnel overtime, travel expenses, phlebotomy services, one radar device, and supplies for driving–under–the–influence (DUI) checkpoints. The City would then invoice OTS for reimbursement of all costs incurred during the grant period of October 1, 2024, through September 30, 2025.

Acceptance of the grant agreement would enable the Police Department to further accomplish the goals and objectives established for the Department's Traffic Safety Division. The funded strategies of STEP include, but are not limited to, training of sworn personnel in standardized field sobriety testing and impaired driving enforcement; DUI checkpoints and DUI saturation patrols; traffic enforcement operations; distracted driving enforcement operations; motorcycle safety enforcement operations; pedestrian and bicycle enforcement operations; traffic safety educational presentations; and implementation of public awareness campaigns designed to educate the public on MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 11 of 53 occupant protection, pedestrian and bicycle safety, and the dangers of impaired and distracted driving. In addition, the Department would participate in community collaboration and engagement activities with community members to address current traffic safety issues.

FISCAL IMPACT: If approved by the City Council, all project expenses associated with participation in the OTS grant program would result in an appropriation from the Public Safety Grant Fund (1163) in the amount of $61,000. The City would receive full reimbursement from the 2025 OTS STEP grant.

RECOMMENDATION: Staff recommends the City Council take the following actions:

1. Approve Agreement No. 24–75 with the California Office of Traffic Safety (OTS) for participation in the 2025 Selective Traffic Enforcement Program (STEP) and acceptance of a grant in the amount of $61,000; and

2. Authorize a $61,000 appropriation from the Public Safety Grant Fund to cover OTS STEP activities.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 12 of 53 State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT25181
10/1/2024 6:12:29 PM Page 1 of 20
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} {{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}}

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY
Montclair

3. Grant Period
From: 10/01/2024
To: 09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Montclair Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with the community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $61,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR
NAME: Michael Zerr
TITLE: Lieutenant
EMAIL: [email protected]
PHONE: (909) 448-3604
ADDRESS: 4870 Arrow Highway
Montclair, CA 91763
(Signature) (Date)
C. FISCAL OFFICIAL
ADDRESS: Janet Kulbeck
Director of Finance
[email protected]
(909) 625-9411
5111 Benito Street
Montclair, CA 91763
B. AUTHORIZING OFFICIAL
ADDRESS: Javier John Dutrey
Mayor
[email protected]
(909) 625-9400
5111 Benito Street
Montclair, CA 91763
(Signature) (Date)
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
AGREEMENT NO. 24-75
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 13 of 53 10/1/2024 6:12:29 PM Page 2 of 20
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 14 of 53 10/1/2024 6:12:29 PM Page 3 of 20
{{_es_signer5_signature}} {{_es_signer5_date}}

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $6,351.00 1906-25.1 20.611 0521-0890-101 2023 12/23 BA/23 $323.00 164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $6,459.00 402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $23,149.00 1906-25 20.611 0521-0890-101 2024 22/24 BA/24 $1,177.00 164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $23,541.00

AGREEMENT
TOTAL $61,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
$61,000.00
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $61,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

9. SAM INFORMATION
SAM #: YM87HK81HED6

REGISTERED
ADDRESS: 5111 Benito Street
CITY: Montclair
ZIP+4: 91763-2808
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 15 of 53 10/1/2024 6:12:29 PM Page 4 of 20
Schedule A

1. PROBLEM STATEMENT
The City of Montclair covers 5.5 square miles with a population of now 38,488, which is growing at a rate of

1.37 percent annually. Its population has increased by 1.5 percent since the 2020 US Census. Many new residential developments have been added to the City including many multi-story housing projects. There have been recent redevelopments to the City's main shopping mall, Montclair Place, including the addition of a 17,000 square foot music and entertainment venue; an 11,000 square foot indoor playground designed for kids; and a new 2-level, 134,000 square foot entertainment and dining wing featuring a dine-in theatre.

Along with an increase in population and newly desired destinations that promote living, working, shopping, and entertainment experiences comes an increase in motorists traveling the City’s streets. While City officials are committed to making the City a transit-oriented community, the burdening of City streets and the need for traffic enforcement cannot be overlooked.

While the residential, commercial, and transitory population has and will continue to grow, the Montclair Police Department’s front-line law enforcement staff has been operating for several years below optimal deployment levels. Due to personnel turnover and vacancies, the agency has been unable to staff its Traffic Safety Division since May 2018, which includes two motor officers. In order to meet the community’s law enforcement needs, priority has been given to staff patrol teams to respond to emergency calls for service.

The increase in population and commercial development coupled with staffing shortages of sworn personnel has significantly diminished our ability to effectively address traffic enforcement-related concerns. In 2022, we had 10 fatal crashes and 244 injury crashes—and Montclair is only 5.54 square miles.

According to in-house crash data research, in 2020, the City had 16 out of 186 (9%) injury crashes that were alcohol related and 1 fatal alcohol crash that resulted in 3 fatalities. In 2021, 25 out of 236 (11%) injury crashes were alcohol related, and the City had 2 fatal alcohol-involved crashes with a total of 2 fatalities. In 2022, Montclair had 35 out of 244 (14%) injury crashes that were alcohol related and 5 fatal alcohol crashes that resulted in 5 fatalities. The number of alcohol related crashes causing injury and death has increased over the past three years, clearly demonstrating the need for enforcement operations focusing on impaired drivers.

The Montclair Police Department was awarded a FFY 2021 STEP grant, which began in October of 2020 and ended on September 30, 2021. The agency noted 105 DUI arrests (alcohol-involved) in 2019 and 71 in 2020. During the grant period, there was a slight increase to 87 DUI arrests in 2021; however, there were 27 alcohol-involved fatal or injury crashes in 2021, which is comparable to 2019 where there were 24. There were, however, fewer alcohol-involved fatal or injury crashes in 2020, which totaled 17. Due to extremely low patrol staffing levels in 2022, the Department did not apply for a FFY 2022 STEP grant and had to decline its FFY 2023 STEP grant award. During this time, the Department has experienced an increase in alcoholinvolved crashes causing injury and death.

The Department has recently hired several new officers that will attend SFST and ARIDE training—training that is highly needed in order to conduct DUI checkpoints and DUI saturation patrol operations. Highly trained officers will assist with meeting grant goals and objectives as well as assist in efforts to attain an optimum traffic safety program.

From 2020 through 2022, the primary crash factors (PCFs) in the City of Montclair that resulted in injury or death were improper turning, unsafe speed, and driving under the influence. Improper turning accounts for 359 crashes causing 124 injury crashes and 1 fatal crash. Unsafe speed caused 205 crashes with 100 injury crashes. And driving under the influence caused 202 crashes with 65 injury crashes and 6 fatal crashes.

After analyzing in-house crash data, it was discovered that from 2020 through 2022, 2 motorcyclists have been killed and 36 have been injured. By conducting highly publicized motorcycle safety enforcement operations in areas with a high number of motorcycle crashes, the Montclair Police Department will reduce the number of injured persons and fatalities caused by motorcycle related crashes.

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According to in-house crash data, there were 4 pedestrians injured in 2020 out of 186 injury crashes; 10 were injured in 2021 out of 236 injury crashes—2 pedestrians were killed in 2021; and 8 were injured in 2022 out of 244 injury crashes—4 pedestrians were also killed in 2022. From 2020 through 2022, there have been 31 bicyclists injured with 1 fatality. Operations will focus in areas with a high number of pedestrian and bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.

The Montclair Police Department was awarded a FFY 2021 OTS STEP grant, which began in October 2020 and ended on September 30, 2021. During this grant period, the Department completed nearly all of its grant objectives despite the challenges of traversing during a pandemic and completing operations with a Department struggling with officer vacancies. Officers utilized grant funds to conduct operations that focused on impaired driving, the agency’s three top primary crash factors, motorcycle safety, and pedestrian/bicycle safety. At the conclusion of the grant, traffic injuries increased by 17.1%; pedestrian injuries increased by

33.3% with one fatality; bicyclist injuries increased by 33.3%; alcohol-involved injuries increased by 25% with one fatality; drug-involved injuries increased by 100% (the previous reporting period saw no druginvolved injuries); alcohol/drug combo-involved injuries increased by 33.3%; motorcyclist injuries decreased by 50%, but there was one fatality; hit-and-run injuries increased by 15.8% with one fatality; and nighttime injuries increased by 77.8%.

Officers currently enforce traffic violations when observed during the performance of their daily primary patrol duties. Oftentimes, officers have very little time for directed traffic enforcement, focusing their efforts instead on responding to calls for service that are criminal in nature. Over the last three years, the Department has been operating with several vacant police officer positions, relying on overtime funding in order to ensure minimum deployment levels are maintained causing a deficiency in directed traffic enforcement operations.

The focus of Montclair’s traffic enforcement efforts is all persons who utilize roadways whether they live, work, or shop in the City or are just passing through. The overall objective is to make Montclair’s roadways safe for all motorists through increased traffic enforcement and education. Impaired and distracted drivers pose a significant risk of injury or death not only to themselves but to their passengers, other motorists, pedestrians, and bicyclists.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
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2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 5 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 5 6. Send law enforcement personnel to SFST Instructor training. 2

7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 8. Conduct DUI Saturation Patrol operation(s). 3

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
3 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2 11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 1 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 13. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 14. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 15. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
2 16. Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias. 2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.

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 In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements:

Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.

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 Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT25181

FUND NUMBER CATALOG FUND DESCRIPTION

NUMBER (CFDA)
1906-25 20.611 Racial Profiling Prohibition Grants
402PT-25 20.600 State and Community Highway
Safety
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated

COST CATEGORY FUND UNIT COST OR UNITS

NUMBER RATE

TOTAL AMOUNT
$1,500.00
$29,500.00
$30,000.00

TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $9,500.00 2 $19,000.00
DUI Saturation Patrols 164AL-25 $2,500.00 3 $7,500.00
Benefits- 164OT @ 1.45% 164AL-25 $26,500.00 1 $384.00
Traffic Enforcement 402PT-25 $2,500.00 3 $7,500.00
Distracted Driving 402PT-25 $2,500.00 2 $5,000.00
Motorcycle Safety 402PT-25 $2,500.00 1 $2,500.00
Pedestrian and Bicycle Enforcement 402PT-25 $2,500.00 2 $5,000.00 Traffic Safety Educational Presentations 402PT-25 $600.00 2 $1,200.00 Benefits- 402OT @ 1.45% 402PT-25 $21,200.00 1 $307.00
Community Collaboration Engagement 1906-25 $739.50 2 $1,479.00 Benefits- 1906OT @ 1.45% 1906-25 $1,480.00 1 $21.00
Category Sub-Total $49,891.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $3,193.00 1 $3,193.00
$0.00
Category Sub-Total $3,193.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
Radar Device 402PT-25 $2,400.00 2 $4,800.00
Phlebotomist 164AL-25 $300.00 2 $600.00
DUI Checkpoint Supplies 164AL-25 $2,516.00 1 $2,516.00
Category Sub-Total $7,916.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $61,000.00
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT25181

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits- 164OT @ 1.45% - Benefits breakdown:

Medicare @ 1.45%
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefits- 402OT @ 1.45% - Benefits breakdown:

Medicare @ 1.45%
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

Benefits- 1906OT @ 1.45% - Benefits breakdown:

Medicare @ 1.45%
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers March 2025 and OTS Traffic Safety Law Enforcement Forum 2025. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
Radar Device - To measure the speed of motor vehicles. This device will be used for speed enforcement.

Phlebotomist - To draw and collect blood samples during OTS funded grant operations from suspected DUI drivers on scene as evidence in support of DUI convictions in a court of law.

DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

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Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT25181
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants(23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERALREQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;  2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(appliesto allsubrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
 The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
 Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity acrossthe Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERALASSURANCES
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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFICASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 25 of 53 10/1/2024 6:12:29 PM Page 14 of 20
upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employeesthat the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to allsubrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATIONREGARDINGFEDERALLOBBYING
(appliesto allsubrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

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This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATIONREGARDING DEBARMENT AND SUSPENSION
(appliesto all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS
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1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

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2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERALREQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations ofsuch standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSUREREQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (appliesto allsubrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 29 of 53 10/1/2024 6:12:29 PM Page 18 of 20

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 30 of 53 10/1/2024 6:12:29 PM Page 19 of 20
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
PT25181

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

GRANT DETAILS
Grant Number: PT25181
Agency Name: Montclair Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $61,000.00
Authorizing Official: Javier John Dutrey
Fiscal Official: Janet Kulbeck
Grant Director: Michael Zerr

CURRENT GEMS USER(S)

1. Marci Butler
Title: Administrative Aide Media Contact: Yes
Phone: (909) 448-3609
Email: [email protected]
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 31 of 53 10/1/2024 6:12:29 PM Page 20 of 20
{{[]c1_es_:signer1}} {{[]c2_es_:signer1}}
{{[]c11_es_:signer1}} {{[] c12_es_:signer1}}
{{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} {{[]c3_es_:signer1}} {{[]c4_es_:signer1}}
{{[]c13_es_:signer1}} {{[]c14_es_:signer1}}
{{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }}
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} {{[]c5_es_:signer1}} {{[]c6_es_:signer1}}
{{[]c15_es_:signer1}} {{[]c16_es_:signer1}}
{{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }}
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} {{[]c8_es_:signer1}} {{[]c7_es_:signer1}}
{{[]c17_es_:signer1}} {{[]c18_es_:signer1}}
{{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} {{[]c9_es_:signer1}} {{[]c10_es_:signer1}}
{{[]c19_es_:signer1}} {{[]c20_es_:signer1}}
{{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }}
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }} {{Sig_es_:signer1:signature}} {{Dte1_es_:signer1:date}} {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }} {{Dte2_es_:signer2:date}}
Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change Remove Access
Add as a media contact? Yes No
Name Job Title
Email address Phone number
GEMS User 2
Add/Change Remove Access
Add as a media contact? Yes No
Name Job Title
Email address Phone number
GEMS User 3
Add/Change Remove Access
Add as a media contact? Yes No
Name Job Title
Email address Phone number
GEMS User 4
Add/Change Remove Access
Add as a media contact? Yes No
Name Job Title
Email address Phone number
GEMS User 5
Add/Change Remove Access
Add as a media contact? Yes No
Name Job Title
Email address Phone number
Form completed by: Date:

As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.

Signature Name
Grant Director
Date Title
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 32 of 53

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 2
FILE I.D.: PDT360
DEPT.: POLICE/INFO. TECH.

PREPARER: M. BUTLER/J. NGUYEN
SUBJECT: CONSIDER AUTHORIZING A $12,500 APPROPRIATION FROM THE FEDERAL ASSET FORFEITURE FUND AND AN ALLOCATION OF $7,480.86 FROM THE INFORMATION

TECHNOLOGY CAPITAL OUTLAY FUND TO INSTALL FIBER OPTIC CONNECTIONS FOR

THE POLICE DEPARTMENT
CONSIDER APPROVAL OF AGREEMENT NO. 24–78 WITH MATRIX AUDIO VISUAL

DESIGNS FOR THE PURCHASE AND INSTALLATION OF FIBER OPTIC CONNECTIONS REASON FOR CONSIDERATION: The City Council is requested to consider authorizing a $12,500 appropriation from the Federal Asset Forfeiture Fund and an allocation of $7,480.86 from the Information Technology Capital Outlay Fund to purchase and install fiber optic connections for the Police Department; and to approve Agreement No. 24–78 with Matrix Audio Visual Designs for the purchase and installation of the equipment.

A copy of Agreement No. 24–78 is attached for the City Council’s review and consideration.

BACKGROUND: In June 2024, the City Council authorized a $12,500 appropriation from the Federal Asset Forfeiture Fund for cellular data service for in–car camera routers.

Since then, the Information Technology Department has negotiated a discount with Verizon Wireless for a $25,000 credit toward this service. Thus, the previously–approved appropriation of $12,500 for this service was not needed. Therefore, staff is requesting to reallocate these funds towards a critical infrastructure project for the installation of fiber optic connections at the Police Department.

The Police Department’s recent acquisition and implementation of body–worn cameras has significantly increased the amount of video and audio data that must be uploaded and downloaded to cloud storage, requiring enhanced network bandwidth. As a result, staff recommends installing a much–needed fiber interconnection. This upgrade is vital to improving the reliability and efficiency of the network, especially given the increasing network traffic demands. Installing the fiber optic connections would provide an increase in bandwidth resulting in up to 1,000 times faster upload and download speeds throughout the Department’s network. This increase in speed is essential for efficient data transfers without disrupting or slowing down other network functions. Ensuring smooth network operations is critical to maintaining the Department’s operational effectiveness, especially as the reliance on digital systems and data storage grows.

Staff contacted three vendors for proposals to complete the fiber installation project:

Vendor Bid Amount
Matrix Audio Visual Designs $19,980.86
Mac Communications $22,860.00
HAAG Networking LLC $26,592.44
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 33 of 53 After a thorough evaluation, Matrix Audio Visual Designs was selected as the most cost– effective and reliable vendor. Matrix Audio Visual Designs has worked on many projects with the City and has consistently demonstrated high–quality craftsmanship and reliability. This vendor’s expertise and commitment to resolving issues quickly has proven invaluable to the Information Technology Department. Based on its track record and superior proposal, staff recommends Matrix Audio Visual Designs to complete the fiber interconnection project that would ensure the network improvements meet the Police Department’s growing demands.

This investment is essential for supporting the Department’s ongoing technological needs, ensuring network reliability, and enabling efficient operations in the digital age.

Additionally, it is vital for sustaining the Police Department’s mission–critical operations and safeguarding the well–being of Montclair’s residents.

FISCAL IMPACT: If authorized by the City Council, funding for fiber interconnections would result in an appropriation from Police Department’s Federal Asset Forfeiture Fund 1144 in the amount of $12,500. The remaining balance of $7,480.86 to cover the cost for Agreement No. 24–78 would be covered using the Information Technology Capital Outlay Fund (Account No. 1001–4203–62010–400–00000).

RECOMMENDATION: Staff recommends that the City Council

1. Authorize a $12,500 appropriation from the Federal Asset Forfeiture Fund and an allocation of $7,480.86 from the Information Technology Department Capital Outlay Fund to install fiber optic connections for the Police Department

2. Approve Agreement No. 24–78 with Matrix Audio Visual Designs for the purchase and installation of fiber optic connections.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 34 of 53 CoM - PD - Fiber optic connections 5 runs
PROJECT INFORMATION:

Revision:
9/18/2024
0 Modified: Technology . Service . Solutions®
PREPARED FOR:

City of Montclair
Project Name: John Nguyen
5111 Benito Street
Montclair CA 91763
Project Site Address:
4870 E Arrow Hwy
Montclair, CA 91763
Project Number: P001497
Date: 09/18/2024
Expires: 12/18/2024
Agreement No. 24–78
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 35 of 53 - Provide 12 strand single mode connection from MDF server room to 5 IDF.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 36 of 53 Main Total $8,075.40 *
Main
10 Adapter plate, 12-port, LC SM, $85.00 $850.00
1140 12 FIBER SM I/O BLK RISER $1.11 $1,265.40
120 Fiber RFC SM LC connector $34.50 $4,140.00
RTC Series Fiber Enclosure, Rack Mount Fiber Enclosur, 1RU, $1,480.00 Slide 3 Port
5 $296.00
RTC Series Fiber Enclosure, Rack Mount Fiber Enclosur, 2RU, $340.00 Slide 6 Port
1 $340.00
Project Subtotal: $8,075.40
* Subtotals do not include Tax, Shipping

MONTCLAIR CITY COUNCIL MEETING
and Misc. charges. Refer to project summary – 10/07/2024 Page 37 of 53 Date
City of Montclair
Date
Client: Contractor: Matrix Audio Visual Designs, Inc.

CSLB #: 765990
City of Montclair
Name:

Armen Aghazaryan
Name:

Equipment: $8,075.40
Project Summary
Miscellaneous: $647.40
Sales Tax: $785.06
Shipping: $121.00
Labor: $10,352.00
Sales tax is calculated based on the current sales tax and it is subject to change Grand Total: $19,980.86
Payment Schedule Amount
$9,990.43
$9,990.43
Inital Deposit
Final Payment
Javier "John" Dutrey
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 38 of 53

CITY COUNCIL

AGENDA REPORT
DATE: OCTOBER 7, 2024
SECTION: CONSENT - RESOLUTIONS
ITEM NO.: 1
FILE I.D.: STB300–17
DEPT.: FINANCE
PREPARER: C. GRAVES
SUBJECT: CONSIDER ADOPTION OF RESOLUTION NO. 24–3456 AUTHORIZING PLACEMENT OF

LIENS ON CERTAIN PROPERTIES FOR DELINQUENT SEWER AND TRASH CHARGES REASON FOR CONSIDERATION: Staff has identified 146 sewer and trash accounts in the even–numbered–month billing cycle that are more than three billing periods delinquent. Pursuant to Montclair Municipal Code Chapter 1.12, these properties are subject to lien.

BACKGROUND: Ordinance No. 02–815 authorizes the placement of liens on properties on which delinquent civil debts have accrued and makes property owners responsible for delinquent sewer and trash charges accrued after the effective date of the Ordinance (March 1, 2002) for accounts in tenants' names. Prior to the City Council's adoption of Ordinance No. 02–815, property owners were responsible for only those accounts in their own names.

FISCAL IMPACT: Recoverable amount is $51,592.12, plus $2,920.00 for release of lien fees, plus $7,300.00 in lien fees, for a total of $61,812.12.

RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 24–3456 authorizing placement of liens on certain properties for delinquent sewer and trash charges.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 39 of 53 Resolution No. 24–3456 Page 1 of 1
RESOLUTION NO. 24–3456

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF MONTCLAIR AUTHORIZING

PLACEMENT OF LIENS ON CERTAIN

PROPERTIES FOR DELINQUENT SEWER

AND TRASH ACCOUNTS
WHEREAS, Chapter 1.12 of the Montclair Municipal Code authorizes the City to place liens on properties on which delinquent civil debts have accrued; and WHEREAS, all owners of property in the City of Montclair were notified about the adoption of Ordinance No. 02–815 authorizing placement of liens on properties on which delinquent civil debts have accrued; and
WHEREAS, it has been determined that there are 146 sewer and/or trash accounts on which there are delinquencies in excess of 90 days; and WHEREAS, the owners of these properties have received regular billing statements and late notices since the onset of such delinquencies; and WHEREAS, the owners of these properties were notified on September 9, 2024, that their delinquent accounts are subject to causing a lien to be placed on their properties for settlement of such delinquencies; and that such liens would be considered for approval by the Montclair City Council on Monday, October 7, 2024.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Montclair approves the placement of liens on the properties and in the amounts specified in Exhibit A, entitled Report of Delinquent Civil Debts – October 2024, attached hereto.

BE IT FURTHER RESOLVED that the City Clerk is authorized to provide the San Bernardino County Auditor/Controller–Recorder with the documents required to cause such liens to be placed.

APPROVED AND ADOPTED this XX day of XX, 2024.

Mayor
ATTEST:

City Clerk
I, Andrea M. Myrick, City Clerk of the City of Montclair, DO HEREBY CERTIFY that Resolution No. 24–3456 was duly adopted by the City Council of said city and was approved by the Mayor of said city at a regular meeting of said City Council held on the XX day of XX, 2024, and that it was adopted by the following vote, to–wit:

AYES: XX
NOES: XX
ABSTAIN: XX
ABSENT: XX
Andrea M. Myrick
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 40 of 53 Exhibit A to Resolution – 24–3456
Report of Delinquent Civil Debts – October 2024

Page 1 of 4 ends

Street No. Street Account Type Delinquency Lien Fee Release of Lien Fee
Total Lien
Amount
11141 Ada Avenue Residential 333.94 50.00 20.00 403.94
11225 Ada Avenue Residential 234.12 50.00 20.00 304.12
10411 Amherst Avenue Multifamily 600.56 50.00 20.00 670.56 11141 Amherst Avenue Residential 335.52 50.00 20.00 405.52 4314 Appaloosa Way Residential 316.20 50.00 20.00 386.20 5512 Arrow Hwy #D Residential 353.77 50.00 20.00 423.77 5512 Arrow Hwy #F Commercial 221.57 50.00 20.00 291.57
5071 Bandera Street Residential 298.66 50.00 20.00 368.66 5095 Bandera Street Residential 213.68 50.00 20.00 283.68 5185 Bandera Street Multifamily 339.08 50.00 20.00 409.08 5598 Bandera Street Residential 270.75 50.00 20.00 340.75 5633 Bandera Street Residential 209.50 50.00 20.00 279.50 8806 Banyan Avenue Multifamily 535.31 50.00 20.00 605.31 10145 Bel Air Avenue Residential 335.52 50.00 20.00 405.52 10187 Bel Air Avenue Residential 200.00 50.00 20.00 270.00 10545 Belgian Place Residential 461.48 50.00 20.00 531.48 5218 Belvedere Way Residential 324.35 50.00 20.00 394.35 5219 Belvedere Way Residential 389.61 50.00 20.00 459.61 10376 Benson Avenue Multifamily 552.11 50.00 20.00 622.11 4532 Bodega Court Residential 344.46 50.00 20.00 414.46 4545 Bodega Court Residential 489.00 50.00 20.00 559.00 11419 Brunswick Lane Residential 355.88 50.00 20.00 425.88 11427 Brunswick Lane Residential 221.57 50.00 20.00 291.57 10401 Camarena Avenue Residential 278.75 50.00 20.00 348.75 8953 Camulos Avenue Residential 470.75 50.00 20.00 540.75 10234 Camulos Avenue Residential 222.33 50.00 20.00 292.33 10259 Camulos Avenue Residential 355.20 50.00 20.00 425.20 11409 Cannery Row Residential 355.97 50.00 20.00 425.97 11420 Cannery Row Residential 221.57 50.00 20.00 291.57 4924 Canoga Street Residential 255.52 50.00 20.00 325.52 5005 Canoga Street Residential 301.43 50.00 20.00 371.43 11132 Carriage Avenue Residential 346.95 50.00 20.00 416.95 11178 Carrillo Avenue Residential 335.52 50.00 20.00 405.52 4303 Clydesdale Way Residential 336.04 50.00 20.00 406.04 10164 Coalinga Avenue Residential 335.52 50.00 20.00 405.52 10231 Coalinga Avenue Residential 335.52 50.00 20.00 405.52 11148 Coalinga Avenue Residential 335.52 50.00 20.00 405.52 11465 Cobblestone Lane Residential 355.72 50.00 20.00 425.72 5211 Coventry Way Senior 226.66 50.00 20.00 296.66
11352 Cumberland Lane Residential 213.29 50.00 20.00 283.29 11417 Dartmouth Lane Residential 287.68 50.00 20.00 357.68 11446 Dartmouth Lane Residential 356.99 50.00 20.00 426.99 10187 Del Mar Avenue Residential 350.37 50.00 20.00 420.37 10190 Del Mar Avenue Residential 335.52 50.00 20.00 405.52 MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 41 of 53 Exhibit A to Resolution – 24–3456
Report of Delinquent Civil Debts – October 2024

Page 2 of 4 ends

Street No. Street Account Type Delinquency Lien Fee Release of Lien Fee
Total Lien
Amount
10236 Del Mar Avenue Residential 335.52 50.00 20.00 405.52 11159 Essex Avenue Residential 335.52 50.00 20.00 405.52 4696 Evart Street Residential 342.53 50.00 20.00 412.53 4705 Evart Street Residential 335.52 50.00 20.00 405.52 4789 Evart Street Residential 204.97 50.00 20.00 274.97 4790 Evart Street Residential 470.75 50.00 20.00 540.75 5371 Evart Street Residential 208.39 50.00 20.00 278.39 5384 Evart Street Residential 205.28 50.00 20.00 275.28 4114 Faircove Court Residential 356.03 50.00 20.00 426.03 4219 Fauna Street Residential 335.52 50.00 20.00 405.52 4244 Fauna Street Residential 334.66 50.00 20.00 404.66 4256 Fauna Street Residential 333.82 50.00 20.00 403.82 4267 Fauna Street Residential 518.49 50.00 20.00 588.49 4291 Fauna Street Residential 335.52 50.00 20.00 405.52 4703 Fauna Street Residential 317.26 50.00 20.00 387.26 4731 Fauna Street Residential 375.87 50.00 20.00 445.87 4774 Fauna Street Senior 313.34 50.00 20.00 383.34
4852 Fauna Street Residential 335.52 50.00 20.00 405.52 5420 Fauna Street Residential 326.79 50.00 20.00 396.79 8919-21 Felipe Avenue Multifamily 671.06 50.00 20.00 741.06 8947-49 Felipe Avenue Multifamily 315.81 50.00 20.00 385.81 4660 Flora Street Senior 357.50 50.00 20.00 427.50
4704 Flora Street Residential 328.18 50.00 20.00 398.18 4932 Flora Street Residential 366.75 50.00 20.00 436.75 5029 Flora Street Residential 298.66 50.00 20.00 368.66 5370 Flora Street Residential 350.45 50.00 20.00 420.45 10253 Fremont Avenue Residential 335.52 50.00 20.00 405.52 10287 Fremont Avenue Residential 366.49 50.00 20.00 436.49 10365-67 Fremont Avenue Multifamily 600.05 50.00 20.00 670.05 10945 Fremont Avenue Multifamily 275.24 50.00 20.00 345.24 11049 Fremont Avenue Residential 335.59 50.00 20.00 405.59 10140 Galena Avenue Residential 305.34 50.00 20.00 375.34 5232 Hanover Way Residential 290.69 50.00 20.00 360.69
11443 Hickory Lane Residential 354.67 50.00 20.00 424.67 4103 Howard Street Residential 335.52 50.00 20.00 405.52 4341 Howard Street Residential 335.55 50.00 20.00 405.55 10209 Kimberly Avenue Residential 333.84 50.00 20.00 403.84 10244 Kimberly Avenue Residential 335.56 50.00 20.00 405.56 11096 Kimberly Avenue Residential 233.95 50.00 20.00 303.95 11165 Kimberly Avenue Residential 436.33 50.00 20.00 506.33 11175 Kimberly Avenue Residential 338.97 50.00 20.00 408.97 4671 Kingsley Street Multifamily 284.44 50.00 20.00 354.44 4762 Kingsley Street Residential 272.76 50.00 20.00 342.76 4883 Kingsley Street Residential 382.78 50.00 20.00 452.78 MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 42 of 53 Exhibit A to Resolution – 24–3456
Report of Delinquent Civil Debts – October 2024

Page 3 of 4 ends

Street No. Street Account Type Delinquency Lien Fee Release of Lien Fee
Total Lien
Amount
4909 Kingsley Street Residential 350.45 50.00 20.00 420.45 5476 Kingsley Street Residential 340.68 50.00 20.00 410.68 5141-43 Kingsley Street Multifamily 628.61 50.00 20.00 698.61 10360-42 Lehigh Avenue Multifamily 671.06 50.00 20.00 741.06 4428 Mane Street Residential 334.70 50.00 20.00 404.70
4573 Mane Street Residential 287.95 50.00 20.00 357.95
4839 Mane Street Residential 335.52 50.00 20.00 405.52
4846 Mane Street Residential 444.17 50.00 20.00 514.17
10269 Marion Avenue Residential 343.30 50.00 20.00 413.30 11336 Marquette Lane Residential 355.70 50.00 20.00 425.70 11442 Marquette Lane Residential 355.98 50.00 20.00 425.98 10189 Mills Avenue Residential 348.33 50.00 20.00 418.33 10231 Mills Avenue Residential 335.52 50.00 20.00 405.52 3788 Millstone Lane Residential 227.03 50.00 20.00 297.03 11458 Millstone Lane Residential 355.94 50.00 20.00 425.94 5239 Monte Verde Street Residential 335.52 50.00 20.00 405.52 11007 Monte Vista Avenue Residential 271.22 50.00 20.00 341.22 10163 Oak Glen Avenue Senior 331.62 50.00 20.00 401.62
10186 Oak Glen Avenue Residential 447.82 50.00 20.00 517.82 4595 Oakdale Street Residential 335.52 50.00 20.00 405.52 4637 Oakdale Street Residential 267.04 50.00 20.00 337.04 5171 Orchard Street Senior 300.04 50.00 20.00 370.04
5422 Orchard Street Residential 335.52 50.00 20.00 405.52 5471 Orchard Street Residential 348.39 50.00 20.00 418.39 5136 N Plaza Lane Commercial 1,638.44 50.00 20.00 1,708.44 10230 Poulsen Avenue Residential 298.66 50.00 20.00 368.66 10260 Poulsen Avenue Residential 372.43 50.00 20.00 442.43 10206 Pradera Avenue Residential 335.52 50.00 20.00 405.52 10222 Pradera Avenue Residential 298.66 50.00 20.00 368.66 4668 Rawhide Street Residential 337.12 50.00 20.00 407.12 11463 Rockford Lane Residential 218.87 50.00 20.00 288.87 8949 Rose Avenue Residential 325.97 50.00 20.00 395.97
11025 San Miguel Way Residential 470.75 50.00 20.00 540.75 11020 San Pasqual Avenue Residential 335.52 50.00 20.00 405.52 11083 San Pasqual Avenue Residential 356.68 50.00 20.00 426.68 11143 San Pasqual Avenue Residential 470.75 50.00 20.00 540.75 10221 Santa Anita Avenue Residential 335.53 50.00 20.00 405.53 10298 Santa Anita Avenue Residential 370.75 50.00 20.00 440.75 10170 Saratoga Avenue Residential 297.82 50.00 20.00 367.82 10226 Saratoga Avenue Residential 433.92 50.00 20.00 503.92 5538 Shirley Lane Residential 337.12 50.00 20.00 407.12 11011 Stallion Avenue Residential 335.53 50.00 20.00 405.53 10115 Vernon Avenue Residential 470.75 50.00 20.00 540.75 10192 Vernon Avenue Residential 542.41 50.00 20.00 612.41 MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 43 of 53 Exhibit A to Resolution – 24–3456
Report of Delinquent Civil Debts – October 2024

Page 4 of 4 ends

Street No. Street Account Type Delinquency Lien Fee Release of Lien Fee
Total Lien
Amount
10236 Vernon Avenue Residential 335.52 50.00 20.00 405.52 10241 Vernon Avenue Residential 470.75 50.00 20.00 540.75 5533 Vernon Court Residential 335.52 50.00 20.00 405.52 5554 Vernon Court Residential 220.90 50.00 20.00 290.90 5555 Vernon Court Residential 335.70 50.00 20.00 405.70 4226 Via Morgana Davis Residential 295.15 50.00 20.00 365.15 4175 Via Napoli Residential 326.92 50.00 20.00 396.92
10438 Via Palma Residential 334.35 50.00 20.00 404.35
11053 Wesley Avenue Residential 335.52 50.00 20.00 405.52 11064 Wesley Avenue Residential 298.66 50.00 20.00 368.66 10995 Whitewater Avenue Residential 326.21 50.00 20.00 396.21 11178 Whitewater Avenue Residential 335.52 50.00 20.00 405.52 4515 Yosemite Drive Residential 322.60 50.00 20.00 392.60 Totals: $ 51,592.12 $ 7,300.00 $ 2,920.00. $ 61,812.12
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 44 of 53 Personnel Committee Minutes – September 16, 2024 Page 1 of 1

MINUTES OF THE MEETING OF THE MONTCLAIR

PERSONNEL COMMITTEE HELD ON MONDAY,
SEPTEMBER 16, 2024, AT 5:22 P.M. IN THE CITY
ADMINISTRATIVE OFFICES, 5111 BENITO STREET,

MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor Pro Tem Johnson called the meeting to order at 5:22 p.m.

II. ROLL CALL

Present: Mayor Dutrey, Mayor Pro Tem Johnson, City Manager Starr, and Assistant City Manager/Director of Human
Services Richter

Absent: Council Member Ruh
III. APPROVAL OF MINUTES
A. Minutes of the Regular Personnel Committee Meeting of September 3, 2024.

Moved by Mayor Dutrey, seconded by Mayor Pro Tem Johnson, and carried unanimously to approve the minutes of the Personnel Committee meeting on September 3, 2024.

IV. PUBLIC COMMENT – None
V. CLOSED SESSION
At 5:23 p.m., the Personnel Committee went into Closed Session regarding personnel matters related to appointments, resignations/ terminations, and evaluations of employee performance.

At 5:30 p.m., the Personnel Committee returned from Closed Session.

Mayor Pro Tem Johnson stated that no announcements would be made at this time.

VI. ADJOURNMENT
At 5:30 p.m., Mayor Pro Tem Johnson adjourned the Personnel Committee.

Submitted for Personnel Committee approval,
Edward C. Starr
City Manager
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 45 of 53

PENDING

APPROVAL
Adjourned City Council Meeting Minutes – September 16, 2024 Page 1 of 2

MINUTES OF THE ADJOURNED MEETING OF THE MONTCLAIR
CITY COUNCIL HELD ON MONDAY, SEPTEMBER 16, 2024, AT
5:45 P.M. IN THE CITY COUNCIL CHAMBERS, 5111 BENITO

STREET, MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor Dutrey called the meeting to order at 5:45 p.m.

II. ROLL CALL

Present: Mayor Dutrey; Mayor Pro Tem Johnson; Council Members Ruh, Martinez, and Lopez
City Manager Starr; Finance Director Kulbeck; Director of Public Works/City Engineer Heredia; Assistant City Manager/Human Services Director Richter; Community Development Director Diaz; City Clerk Myrick
III. COUNCIL WORKSHOP
A. Capital Improvement Program
Public Works Director/City Engineer Heredia presented the proposed FY 2024-2029 Capital Improvement Program, covering Streets & Safety, Facility, Park, and Sewer Improvements.

Mayor Dutrey inquired about funding gaps, to which City Manager Starr explained that many projects are long-term, with ongoing efforts to secure grants. Funding could also come from current and future bonds.

Mayor Pro Tem Johnson questioned the initiation of large projects without guaranteed funding.

Public Works Director/City Engineer Heredia clarified that the City develops conceptual plans to pursue grants, but many grants require “shovel-ready” status.

City Manager Starr added that construction would not commence until funding is fully secured, with the possibility of substituting allocated funds with grants to free up resources.

Council Member Ruh appreciated the funding allocation before project commencement and asked about improvements near schools.

Public Works Director/City Engineer Heredia reported that school districts show no interest in partnerships and expect the City to fully fund requested improvements near schools.

Council Member Ruh sought details on the Benson Avenue Street Rehabilitation Project, which includes painting, striping, and possibly reconfiguring the road for bicycles. He voiced opposition to the reconfiguration due to low cyclist usage and potential traffic congestion.

City Manager Starr advised of a collaborative effort with Upland and Ontario and community meetings to obtain public input regarding proposed Benson Avenue improvements.

Council Member Martinez asked if projects over $10 million can depend solely on grants.

Public Works Director/City Engineer Heredia stated that if grants are not secured, the funding plan would need revision to identify alternate funding sources, which could include City funds.

Council Member Lopez asked if estimated future project costs take inflation into account.

Public Works Director/City Engineer Heredia confirmed they include a ten percent inflationary increase.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 46 of 53

PENDING

APPROVAL
Adjourned City Council Meeting Minutes – September 16, 2024 Page 2 of 2 IV. PUBLIC COMMENT — None
V. ADJOURNMENT
At 6:43 p.m., the City Council was adjourned.

Submitted for City Council approval,

Andrea Myrick
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 47 of 53

PENDING

MINUTES OF THE REGULAR JOINT MEETING OF THE MONTCLAIR

CITY COUNCIL, SUCCESSOR AGENCY AND MONTCLAIR HOUSING

CORPORATION BOARDS, MONTCLAIR HOUSING AUTHORITY

COMMISSION, AND MONTCLAIR COMMUNITY FOUNDATION
BOARD HELD ON MONDAY, SEPTEMBER 16, 2024 AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS, 5111 BENITO STREET,

MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor/Chair Dutrey called the meeting to order at 7:00 p.m.

II. INVOCATION
Eric Francis, The Church of Jesus Christ of Latter Day Saints, gave the invocation.

III. PLEDGE OF ALLEGIANCE
Council Member/Director Martinez led meeting participants in the Pledge.

IV. ROLL CALL

Present: Mayor/Chair Dutrey; Mayor Pro Tem/Vice Chair Johnson; Council Members/Directors Ruh, Martinez, and Lopez
City Manager/Executive Director Starr; Assistant City Manager/ Director of Human Services Richter; Director of Community Development Diaz; Director of Finance Kulbeck; Director of Public Works/City Engineer Heredia; Police Chief Reed; Fire Chief Pohl; City Attorney Robbins; City Clerk Myrick
V. PRESENTATIONS — None
VI. PUBLIC COMMENT
 Ruby Long, Senior Field Representative, Office of San Bernardino County Fourth District Supervisor Curt Hagman, invited the community to a free document shredding event for County residents on September 28, from 9:00 a.m. to noon at Memorial Park in Upland.  Janel Ruiz, Public Affairs Manager, SoCal Gas, introduced herself as the new representative covering the region encompassing Montclair.  Xavier Mendez, resident, advised Ryan Stanton's funeral services will be held at 11:00 a.m. on Saturday, September 21, at Bethany of Montclair.
 The following individuals spoke in support of higher wages, better benefit coverage, and other matters related to ongoing labor negotiations between the City of Montclair and Teamsters Local 1932 representing the General Employees bargaining unit:

1. Laura Rico

2. Alex Perez

3. Carlos Gonzales

4. Philip Mendez

5. Atticus Chandler

6. Michelle Etheridge

7. Andrew Venegas

8. Richard Herrera

9. Andrea Galvan

10. Fernando Origuela
VII. PUBLIC HEARINGS — None
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 48 of 53

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes — September 16, 2024 Page 2 of 6 VIII. CONSENT CALENDAR
ACTION – Consent Calendar
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
DISCUSSION: Item C–1
MOTION: Approve the Consent Calendar as presented.

MADE BY:

SECOND BY:

Council Member/Director Lopez
Council Member/Director Ruh
AYES:

NOES:

ABSTAIN:

ABSENT:

Lopez, Martinez, Ruh, Johnson, Dutrey
None
None
None
RESULT: Motion carried 5–0.

A. Approval of Minutes

1. Regular Joint Meeting — September 3, 2024
ACTION – Consent Calendar – Item A–1
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

B. Administrative Reports

1. Consider Receiving and Filing City Treasurer's Report — August 2024
ACTION – Consent Calendar – Item B–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

2. Consider Approval of Warrant Register and Payroll
Documentation
ACTION – Consent Calendar – Item B–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

3. Consider Receiving and Filing of SA Treasurer’s Report — August 2024
ACTION – Consent Calendar – Item B–3
ACTING: Successor Agency Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 49 of 53

PENDING

4. Consider Approval of SA Warrant Register — August 2024 ACTION – Consent Calendar – Item B–4
ACTING: Successor Agency Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

5. Consider Receiving and Filing MHC Treasurer's Report August 2024
ACTION – Consent Calendar – Item B–5
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

6. Consider Approval of MHC Warrant Register — August 2024 ACTION – Consent Calendar – Item B–6
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

7. Consider Receiving and Filing of MHA Treasurer's Report — August 2024
ACTION – Consent Calendar – Item B–7
ACTING: Montclair Housing Authority Commissioners
RESULT: Approved on Consent Calendar; motion carried 5–0.

8. Consider Approval of MHA Warrant Register — August 2024 ACTION – Consent Calendar – Item B–8
ACTING: Montclair Housing Authority Commissioners
RESULT: Approved on Consent Calendar; motion carried 5–0.

9. Consider Authorizing the Receipt of $18,962 from the 2023 Justice Assistance Grant Program and a $685.25 Allocation from the Technical Services Small Equipment Fund to
Purchase Automated External Defibrillators for the Police Department
ACTION – Consent Calendar – Item B–9
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

10. Consider Receiving and Filing the 2024 Local Agency Biennial Notice
Consider Directing Staff to Amend the City’s Conflict of Interest Code and Submit the Revised Code to the City
Council for Adoption Within 90 Days Pursuant to the Political Reform Act
ACTION – Consent Calendar – Item B–10
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 50 of 53

PENDING

1. Consider Approval of Agreement No. 24–76 with CivicPlus for Continued use of the Municode Platform for Online
Hosting of the City’s Municipal Code and Codification of City Ordinances
Council Member Lopez asked if a term longer than one year was negotiated.

City Clerk Myrick advised that CivicPlus would not agree to a multi–year term, but the annual subscription renewal increase was negotiated down from 5 to 3 percent and the annual
contract will renew automatically unless terminated.

ACTION – Consent Calendar – Item C–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

D. Resolutions

1. Consider Adoption of Resolution No. 24–3457 Approving Agreement No. 24–77, an Affordable Housing Agreement
with the Montclair Housing Authority and the Montclair
Housing Corporation; Authorizing the Transfer of 10052
Central Avenue, Montclair, to the Montclair Housing
Authority for use as Affordable Housing; and Declaring such Real Property to be Exempt Surplus Land
Consider Authorizing a $40,000 Appropriation from the
Economic Development Assets Fund for Rehabilitation of the Property Located at 10052 Central Avenue, Montclair
ACTION – Consent Calendar – Item D–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

Consider Adoption of MHA Resolution No. 24–03 Approving Agreement No. 24–77, an Affordable Housing Agreement
with the City of Montclair and the Montclair Housing
Corporation, and Accepting the Transfer of Certain Real Property from the City of Montclair
ACTION – Consent Calendar – Item D–1
ACTING: Montclair Housing Authority
RESULT: Approved on Consent Calendar; motion carried 5–0.

Consider Adoption of MHC Resolution No. 24–04 Approving Agreement No. 24–77, an Affordable Housing Agreement
with the City of Montclair and the Montclair Housing
Corporation
ACTION – Consent Calendar – Item D–1
ACTING: Montclair Housing Corporation
RESULT: Approved on Consent Calendar; motion carried 5–0.

IX. PULLED CONSENT CALENDAR ITEMS — None
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 51 of 53

PENDING

1. Human Services Department — Upcoming Events
Assistant City Manager/Director of Human Services Richter announced the Montclair After–School Program is holding a celebration for Hispanic Heritage Month this Friday at 7:00 p.m. at Montclair Place; food distribution events are taking place this Thursday at the Community Center and next week on
Wednesday, September 25, at the Recreation Center; and several vaccines will be available during the Community Health Fair scheduled for Thursday, October 10, in the Community Center.

B. City Attorney
City Attorney Robbins requested the City Council meet in closed session concerning the following:

1. Request for City Council to Meet in Closed Session Pursuant to Government Code §54956.8 Regarding Real Property
Negotiations [CC]
Property: APN: 1010–301–07–0000
Negotiating Parties: City of Montclair, UWP Investments, LLC City Negotiators: Edward C. Starr, City Manager
Under Negotiation: Recommendations Regarding Purchase Price C. City Manager/Executive Director
City Manager Starr reported that Montclair recently attended a meeting with several cities and the Inland Valley Humane Society (IVHS) to express concerns about deficiencies in animal control services. As a result, staff will likely recommend that the City Council contract with the new agency being established by Ontario and Chino next year for these services.

D. Mayor/Chair
Mayor/Chair Dutrey thanked City Manager Starr for his participation in the IVHS meeting, applauded the Police Department for solving a 2014 murder cold case, and praised Fire and Police staff for assisting with the Airport, Line, and Bridge fires. He recognized several holidays, observances, and anniversaries of significant events during the month of September.

E. Council Members/Directors

1. Mayor Pro Tem/Vice Chair Johnson encouraged local businesses to host a food and toy drive donation box which can be obtained from the Montclair Chamber of Commerce.

2. Council Member/Director Lopez also commended the Police and Fire Departments for their recent accomplishments. He
recognized September 16 as Mexican Independence Day.

3. Council Member/Director Ruh also acknowledged Mexican Independence Day and expressed his maintained opposition to the Express Lanes on the I–10 freeway.

F. Committee Meeting Minutes
The following committee minutes were received and filed for informational purposes:

1. Personnel Committee — September 3, 2024
XI. CLOSED SESSION
At 7:43 p.m., the City Council went into closed session to discuss real property negotiations.

MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 52 of 53

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes — September 16, 2024 Page 6 of 6 XII. CLOSED SESSION ANNOUNCEMENTS
At 8:20 p.m., the City Council returned from closed session. Mayor Dutrey announced that the City Council discussed real property negotiations; information was received and direction given to staff; and no further announcements would be made at this time.

XIII. ADJOURNMENT
At 8:20 p.m., the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board were adjourned.

Submitted for City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority
Commission/Montclair Community Foundation Board approval,

Andrea Myrick,
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 10/07/2024 Page 53 of 53

Montclair City CouncilOctober 7, 2024

Montclair City Council
October 7, 2024