Agenda packet, special meeting — Montclair City Council, March 3, 2025

SPECIAL MEETING OF THE CITY COUNCIL
to be held in the Council Chambers located at
5111 Benito Street, Montclair, California
Monday, March 3, 2025
5:30 p.m.

If you would like to speak during the meeting, please complete a Speaker Request Card in the Council Chambers or online at least one hour before the meeting starts at https://www.cityofmontclair.org/public-comment/. The Mayor will call on those who submitted requests to speak at the appropriate time. Comments on non–agenda items are not permitted at special meetings [GC §54954.3(a)].

Watch Council meetings live on the City’s official YouTube Channel at https://www.youtube.com/cityofmontclair, or via Zoom using the following information: Zoom Link: https://zoom.us/j/93717150550 / Dial Number: 1 (669) 900–6833 / Meeting ID: 937–1715–0550.

Video recordings of Council meetings are available on the City’s website and can be accessed by the end of the business day following the meeting at https://www.cityofmontclair.org/council–meetings/.

AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. PUBLIC COMMENT
IV. COUNCIL WORKSHOP
A. Fiscal Year 2024–25 Midyear Budget Review

1. Consider Review of the City’s Fiscal Operations and Approval of Proposed Changes to the Fiscal Year 2024–25 Budget
V. ADJOURNMENT
If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 24 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, February 27, 2025.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 1 of 7

CITY COUNCIL

AGENDA REPORT
DATE: MARCH 3, 2025
SECTION: COUNCIL WORKSHOP
ITEM NO.: A–1
FILE I.D.: FIN262
DEPT.: FINANCE
PREPARER: J. KULBECK
SUBJECT: CONSIDER REVIEW OF THE CITY’S FISCAL OPERATIONS AND APPROVAL OF PROPOSED CHANGES TO THE FISCAL YEAR 2024–25 BUDGET
REASON FOR CONSIDERATION: The City Council reviews fiscal operations at midyear and considers revisions to the estimated revenue and appropriations budgets as necessary.

BACKGROUND: The City Council annually reviews the organization's fiscal operations for the first six months of the fiscal year. To assist in this Midyear Budget Review process, the following information is provided:
 TABLE 1 – GENERAL FUND ANALYSIS
Table 1 provides actual revenues and expenditures for the first six months of Fiscal Year 2024–25. Also included are current revenue and expenditure authorizations presented as "Adopted Budget," "6 Months Actual, and "Proposed Revised"— the latter incorporating changes contained within this midyear budget report. Specific reasons for revisions are discussed below.

The General Fund Analysis is a summary of data contained in Tables 2 through 4.
 TABLE 2 – GENERAL FUND REVENUE DETAIL
Table 2 provides supporting detail to the General Fund Analysis (Table 1) and contains each specific revenue account within revenue categories.  TABLE 3 – STATEMENT OF GENERAL FUND EXPENDITURES FOR SIX MONTHS Table 3 compares the adopted budget to six months of actual expenditures for each department. Expenditures are broken down into the following categories:
(1) Personnel Services; (2) Services and Supplies; and (3) Capital Outlay.

Totals from Table 3 are summarized in Table 1 by department utilizing the breakdowns described above.
 TABLE 4 – RECOMMENDED CHANGES TO THE 2024–25 REVENUE AND

APPROPRIATIONS BUDGET
Table 4 contains requests by departments to revise the Adopted Budget to address over–expenditures and/or unanticipated needs. These requests, when added to the Current Budget Appropriation, represent the 2024–25 Proposed Revised Budget summarized in Table 1.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 2 of 7 Estimated Revenue Budget Adjustments
A summary of proposed changes to the Revenue Budget are included in the Fiscal Year 2024–25 Proposed Revised column in Table 1 and in detail in Table 2.

The City's Total Proposed Revised General Operating Fund revenues and budgeted transfers for Fiscal Year 2024–25 are $39,958,993. For the midyear review of fiscal operations, staff is recommending an increase of $60,283 in General Operating Fund revenues. The following discussion focuses on significant revenue changes from the Adopted Budget:
 Tax revenues reflect decreases of $983,659. Sales Tax and Transaction and Use tax revenue declines represents the majority of this downward adjustment.

Minor to modest tax increases are, however, expected for the following revenue sources: property taxes, and utility users tax.
 Licenses and Permits revenue reflect an increase of $200,000. This revenue increase is due primarily to an increase in building permits.  Intergovernmental Revenues reflect an increase of $19,942 due primarily to an increase in Motor Vehicle In-Lieu Tax.
 Fines and Forfeitures reflect an increase of $45,000. This revenue increase is due to increases in revenue for Court Fines, Vehicle Release Fees, and Vehicle Impound Fees.
 Charges for Services reflect an increase of $349,000. This revenue increase is due primarily to an increase in Plan Checking Fees.
 Miscellaneous Revenues reflect an increase of $430,000. This revenue increase is due primarily to an increase in Interest Income.

Appropriations Budget Adjustments
The Statement of General Operating Fund Expenditures for Six Months (Table 3) is included to provide the City Council with information necessary to assess whether departments are performing within their respective operating budgets. This table represents a snapshot at a point in time, and should serve only as a general guide as to where the City in total and the various departments stand. Expenditures are not typically incurred uniformily throughout the year; therefore, in order to show expenditures applicable through December 2024 the actual amounts displayed were adjusted to include costs which related to December but which were paid in the following month. This Statement shows an overall utilization of 58% of the appropriations for uses applicable through December 2024.

Proposed adjustments to the expenditure budget are included in the Recommended Changes to the 2024–25 Appropriations Budget (Table 4).

The City's Total Proposed Revised General Fund uses for Fiscal Year 2024–25 are $38,073,619. For the midyear review of fiscal operations, staff is recommending an increase of $359,018 in General Operating Fund expenditures and an increase of $141,944 in 2021 Lease Revenue Bond expenditures as follows.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 3 of 7  City Council – The City Manager is recommending no changes to the City Council Department.
 City Manager – The City Manager is recommending no changes to the City Manager Department.
 Administrative Services – The City Manager is recommending no changes to the Administrative Services Department.
 Human Services Department – The City Manager is recommending no changes to the Human Services Department.
 Police Department – The City Manager is recommending the following adjustments:
 Records – Overtime – increase by $20,000. Fund transfers from Records Part Time Wages and Records Sick Leave Redemption will cover a portion of this increase therefore, there will be an affect of $9,000 to the General Fund.  Investigations – Overtime – increase by $45,000. A fund transfer from Uniform Patrol Overtime Fund 1149 will cover this increase therefore, there will be no affect to the General Fund.
 Investigations – Range Supplies – increase by $5,000. Fund transfers from Investigations Program Supplies and Investigations Special Investigations will cover this increase therefore, there will be no affect to the General Fund.  Uniform Patrol – Maintenance – Transportation & Work Equipment – increase by $2,000. A fund transfer from Uniform Patrol Maintenance Other Equipment will cover this increase therefore, there will be no affect to the General Fund.
 Communications – Overtime – increase by $75,000. A fund transfer from Communications Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Communications – Small Equipment – increase by $3,000 for the purchase of a wireless adaptor base, extra batteries, and push-to-talk remotes.

The above adjustments result in a net increase of $12,000 for the Police Department.
 Fire Department – The City Manager is recommending the following adjustments:
 Emergency Services – Overtime – increase by $460,000. Fund transfers from several Fire Department accounts will cover a portion of this increase therefore, there will be an affect of $139,818 to the General Fund.  Emergency Services – Program Supplies – increase by $7,000 for the purchase of supplies needed for Medic Squad 151.

The above adjustments result in a net increase to the General Fund of $146,818 for the Fire Department.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 4 of 7  Public Works Department – The City Manager is recommending the following adjustments:
 Street Maintenance – Overtime – increase by $18,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Street Maintenance – Special Contract Services – increase by $114,600. A fund transfer from several Public Works accounts will cover a portion of this increase therefore, there will be an affect of $3,100 to the General Fund.  Signing & Painting – Overtime – increase by $2,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Street Sweeping – Overtime – increase by $2,200. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Street Sweeping – Materials – Street Sweeping – increase by $5,000 due to unexpected street sweeper repairs.
 Park Maintenance – Overtime – increase by $5,000. A fund transfer from Park Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Park Maintenance – Special Contract Services – increase by $200,000. Fund transfers from several Public Works Department accounts will cover a portion of this increase therefore, there will be an affect of $39,000 to the General Fund.  Irrigation Maintenance – Special Contract Services – increase by $3,786. A fund transfer from Irrigation Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.  Vehicle Maintenance – Overtime – increase by $715. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Vehicle Maintenance – Materials – Transportation/Work Equipment – increase by $15,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.  Vehicle Maintenance – Maintenance – Transportation/Work Equipment – increase by $27,975. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Vehicle Maintenance – Maintenance – Other Equipment – increase by $4,670.

A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.  Sewer Maintenance – License/Permits/Certificates – increase by $15,050 due to an unknown permit increase. A fund transfer from Sewer Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the Sewer Operating Fund.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 5 of 7  Sewer Maintenance – Special Contract Services – increase by $70,000 due to emergency sink hole repairs. A fund transfer from Sewer Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the Sewer Operating Fund.
 Building Maintenance – Overtime – increase by $9,000. A fund transfer from Irrigation Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Building Maintenance – Materials - Buildings – increase by $141,944 for Senior Center hallway flooring, Senior Center partition repair, water damage repairs to the Kingsley ballfield tower, and City Facility roof repairs. These expenses will be paid with 2021 Lease Revenue Bonds therefore, there will be no affect to the General Fund.
 Heating & Air Conditioning – Overtime – increase by $1,200. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Janitorial Services – Overtime – increase by $10,000. A fund transfer from Irrigation Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.

The above adjustments result in a net increase of $189,044 for the Public Works Department. (General Fund – $47,100; 2021 Lease Revenue Bond Fund – $141,944)
 Community Development Department – The City Manager is recommending the following adjustments:
 Code Enforcement – Overtime – increase by $2,617. A fund transfer from Code Enforcement Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
 Code Enforcement – Materials – Recycle/Cleanup – increase by $3,745 due to a scheduled C.A.U.T.I.O.N. cleanup. A fund transfer from Code Enforcement Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.

The above adjustments result in no increase to the General Fund for the Community Development Department.
 Economic Development – The City Manager is recommending no changes to the City Attorney Department.
 City Attorney – The City Manager is recommending no changes to the City Attorney Department.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 6 of 7  Citywide – The City Manager is recommending the following adjustments:
 General City Insurance – increase by $392,100 due to a higher than expected estimate. Fund transfers from several Citywide Department accounts will cover a portion of this increase therefore, there will be an affect of $153,100 to the General Fund
The above adjustments result in a net increase of $153,100 for the Citywide Department.

FISCAL IMPACT: Revising the City's Appropriations Budget increases the spending authority by $359,018 in the General Operating Fund.

Revising the City's Estimated Revenue Budget has a total positive impact to the General Operating Fund of $60,283.

Approval of both the Appropriations and Estimated Revenues Budgets would have a negative budgetary impact to the General Operating Fund of $298,735. With the economy still on the decline and negative sales tax projections for the remainder of the fiscal year, it is anticipated that transfers from reserves will fund this negative budgetary impact.

RECOMMENDATION: Staff recommends the City Council consider the City's Midyear Budget Review documents and approve both revenue and appropriation proposed changes to the Fiscal Year 2024–25 Budget.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/03/2025 Page 7 of 7 FY 24/25 FY 24/25 FY 24/25
Adopted 6 Months Proposed Increase
Budget Actual Revised (Decrease)
$ 33,550,485 $ 10,058,137 $ 32,566,826 $ (983,659)
431,325 431,075 631,325 200,000
321,200 216,029 366,200 45,000
281,600 132,932 301,542 19,942
4,125,000 2,545,538 4,474,000 349,000
1,089,100 727,377 1,519,100 430,000
Revenue $ 39,798,710 $ 14,111,088 $ 39,858,993 $ 60,283Transfers in 100,000 100,000 -TOTAL REVENUE $ 39,898,710 $ 14,111,088 $ 39,958,993 $ 60,283 $ 401,105 $ 215,989 $ 401,105 $ -
2,830,789 1,608,869 2,830,789 -
3,402,515 1,666,639 3,402,515 -
1,244,443 616,190 1,244,443 -
2,430,479 1,151,626 2,430,479 -
11,987,202 7,207,282 11,999,202 12,000
5,357,823 2,935,408 5,504,641 146,818
4,090,712 2,526,828 4,137,812 47,100
1,728,775 968,835 1,728,775 -
577,834 269,717 577,834 -
380,172 175,986 380,172 -
Citywide 3,282,752 2,614,760 3,435,852 153,100
Expenditures $ 37,714,601 $ 21,958,129 $ 38,073,619 $ 359,018 Transfers out - - - -
TOTAL EXPENDITURES $ 37,714,601 $ 21,958,129 $ 38,073,619 $ 359,018 $ (298,735)
$ 2,184,109 $ 1,885,374

REVENUES
TaxesLicenses & Permits

GENERAL OPERATING FUND ANALYSIS
TABLE 1
Fines & ForfeituresIntergovernmentalCharges for ServicesMiscellaneousCommunity Development

EXPENDITURES
City CouncilCity Attorney

SOURCES LESS USES
City ManagerSolid Waste DisposalAdministrative ServicesHuman ServicesPoliceFirePublic Works

MIDYEAR EXCESS (DEFICIT)
Economic Development

Page 1 of 23 ends

2024-2025
Actual 2024-2025 2024-2025 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/25Taxes
Property Tax - Secured (December) 1,851,381 3,500,000 3,700,000 200,000 Property Tax - Unsecured (December) 126,771 250,000 250,000 - Property Tax In Lieu of VLF 2,600,161 5,196,794 5,200,322 3,528 Sales & Use (November) 1,229,397 10,985,467 10,186,860 (798,607) Transactions & Use Tax - Measure F (November) - 195,737 75,843 (119,894) Transactions & Use Tax - Measure L (November) 1,969,766 8,727,487 8,088,801 (638,686) Property Tax Pass Thru from Successor Agency 267,723 400,000 490,000 90,000 Transient Occupancy (2nd Qtr) 26,111 70,000 55,000 (15,000) Document Transfer (August) 10,906 150,000 130,000 (20,000) Franchise (1st Qtr) 191,997 975,000 990,000 15,000
Business License 526,476 900,000 900,000 - Utility Users (December) 1,257,448 2,200,000 2,500,000 300,000 Total Taxes 10,058,137 33,550,485 32,566,826 (983,659)
Licenses and Permits Alarm Permits 350 1,000 1,000 - Building Permits 357,853 300,000 500,000 200,000 Moving Permits 5,200 10,000 10,000 -
Construction Permits 67,567 120,000 120,000 -
Encroachment Permits 105 300 300 - Gun Dealer Permits - 25 25 - Total Licenses and Permits 431,075 431,325 631,325 200,000 Intergovernmental Revenues Motor Vehicle In-Lieu Tax 59,942 40,000 59,942 19,942 Property Tax Loss Relief 9,915 25,000 25,000 - Police Officer Training Reimbursement 8,489 25,000 25,000 - SB 90 Claim Reimbursement 40,186 40,000 40,000 - OES Reimbursements - 130,000 130,000 - Greyhound Transcenter Lease 14,400 21,600 21,600 - Total Intergovernmental Revenues 132,932 281,600 301,542 19,942

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2024-25
TABLE 2
Propertyand Sales taxes are mostl yreceived in the second one-half of the fiscal year. Sales taxis received from the State throughOctober with small advances through the end of December. Major collections on both occur from January through June. Revenueestimates have been computed above annualizing collections for the year based upon receipts to date and utilizing projections of

Page 2 of 23 ends

2024-2025
Actual 2024-2025 2024-2025 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/25
Fines and Forfeitures Court Fines (November) 33,220 40,000 55,000 15,000 Parking Citations (December) 77,038 150,000 150,000 - False Alarms 9,050 16,000 16,000 -
Restitution 341 1,000 1,000 -
Evidence Forfeitures - 500 500 - Auto Repossession Fees 1,170 1,700 1,700 - Vehicle Release Fees 54,450 60,000 75,000 15,000
Admin Citations - CD,PD,PW - 2,000 2,000 -
Vehicle Impound Fees 40,760 50,000 65,000 15,000
Total Fines and Forfeits 216,029 321,200 366,200 45,000 Charges for Services Sale of Printed Materials 415 1,000 1,000 - Special Police Services 4,732 10,000 10,000 - Fire Department Service Fees 17,726 20,000 30,000 10,000 Rubbish Collection Fees 1,803,925 3,100,000 3,100,000 - Burrtec Contract Maintenance Fee 125,000 250,000 250,000 - General Sanitation Fees (2nd Qtr) 153,566 400,000 400,000 - Zoning/Subdivision Fees 38,530 55,000 70,000 15,000 Plan Checking Fees 367,878 150,000 500,000 350,000 Recreation Fees 11,061 8,000 15,000 7,000
Service Center Fees 315 500 500 - Program Costs - Reimbursed 17,445 79,000 40,000 (39,000) Country Fair Jamboree - 50,000 50,000 - Human Services Classes 4,945 1,500 7,500 6,000 Total Charges for Services 2,545,538 4,125,000 4,474,000 349,000 Miscellaneous Revenue Interest Income 400,000 400,000 800,000 400,000 Library Rentals 51,609 68,000 68,000 -
Police Auction - 5,000 5,000 -
Reimbursed Expenditures 33,985 260,000 260,000 - Special Event Reimbursement 244 500 500 -

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2024-25

Page 3 of 23 ends

2024-2025
Actual 2024-2025 2024-2025 Increase
Mid-Year Adopted Revised (Decrease)
Thru 1/31/25

GENERAL FUND
Miscellaneous Revenue (Continued) Emergency Response Reimbursement 18,068 25,000 25,000 - Donations & Contributions (in Fund 1181) - 500 500 -
Subpoena/Witness Reimbursement - 400 400 -
City Cell Tower Rental 95,146 140,000 150,000 10,000
Other Miscellaneous Revenue 124,604 180,000 200,000 20,000 Police Range Revenue 2,900 7,500 7,500 - Youth Center/Basketball Snacks 821 2,200 2,200 -
Total Miscellaneous Revenue 727,377 1,089,100 1,519,100 430,000 TOTAL REVENUE 14,111,088 39,798,710 39,858,993 60,283

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2024-25

GENERAL OPERATING FUND REVENUE DETAIL

Page 4 of 23 ends

Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

CITY COUNCIL
4101 City Council 163,120 102,768 277,855 133,156 - - (39,870) (19,935) 401,105 215,989 54% Subtotal 163,120 102,768 277,855 133,156 - - (39,870) (19,935) 401,105 215,989 54%

CITY MANAGER
4202 City Manager 401,499 239,981 94,469 24,341 - - (41,463) (20,732) 454,505 243,590 54% 4203 Information Tech Services 784,348 453,601 639,364 417,031 297,962 115,370 (223,198) (111,600) 1,498,476 874,402 58%4204 Financial Services 867,079 497,709 152,300 63,954 - - (141,571) (70,786) 877,808 490,877 56% 4205 Solid Waste Disposal 43,695 3,324,082 20,104 1,646,535 34,738 - - - 3,402,515 1,666,639 49% Subtotal 2,096,621 1,211,395 4,210,215 2,151,861 332,700 115,370 (406,232) (203,118) 6,233,304 3,275,508 53%

ADMINISTRATIVE SERVICES
4311 Administration 21,253 12,453 31,160 5,710 - - (7,163) (3,582) 45,250 14,581 32% 4314 City Clerk 379,996 177,220 71,100 34,367 - - (50,343) (25,172) 400,753 186,415 47% 4315 Personnel/Risk 232,308 129,749 181,530 107,111 - - (56,492) (28,246) 357,346 208,614 58%4317 Central Services 46,405 10,030 454,185 226,298 - - (59,496) (29,748) 441,094 206,580 47% Subtotal 679,962 329,452 737,975 373,486 - - (173,494) (86,748) 1,244,443 616,190 50%

HUMAN SERVICES
4381 Recreation 1,585,835 685,911 473,100 269,806 - - - - 2,058,935 955,717 46% 4382 Clinic 19,459 10,584 68,300 31,873 - - - - 87,759 42,457 48%4383 Senior Citizens 193,112 68,210 16,800 2,088 - - - - 209,912 70,298 33% 4384 Nutritional Meals - 51,082 9,000 319 - - - - 9,000 571% 51,401 4385 Family and Health Education 58,373 31,753 6,500 - - - - - 64,873 31,753 49% 4387 After School Program - - - - - - - - - N/A -
Subtotal 1,856,779 847,540 573,700 304,086 - - - - 2,430,479 1,151,626 47% POLICE
4421 Administration 394,828 246,570 28,655 9,835 - - - - 423,483 256,405 61% 4422 Support Services 907,734 538,170 3,365 1,835 - - - - 911,099 540,005 59% 4423 Technical Services 302,380 146,240 206,600 109,442 - - - - 508,980 255,682 50%4424 Records 688,443 397,135 14,700 9,444 - - - - 703,143 406,579 58%4425 Investigations 1,616,507 830,606 47,585 27,958 - - - - 1,664,092 858,564 52% 4426 Uniform Patrol 5,904,368 3,839,233 706,344 358,973 - - - - 6,610,712 4,198,206 64% 4427 Communications 981,310 586,926 5,910 3,011 - - - - 987,220 589,937 60% 4428 Volunteer Services 52,418 35,137 14,000 4,678 - - - 66,418 - 39,815 60% 4429 Emergency Preparedness 109,255 60,013 2,800 2,076 - - - - 112,055 62,089 55% Subtotal 10,957,243 6,680,030 1,029,959 527,252 - - - - 11,987,202 7,207,282 60% FIRE
4531 Administration 698,643 453,425 13,250 6,813 - - - - 711,893 460,238 65% 4533 Emergency Services 4,028,088 2,337,465 375,216 47,072 91,000 38,663 - - 4,494,304 2,423,200 54% 4534 Personnel Development - 46,100 - 11,910 - - - - 46,100 11,910 26% 4536 Buildings & Grounds - 23,100 - 6,858 7,000 6,470 - - 30,100 13,328 44% 4539 EMS-Paramedics - - - 75,426 - 26,732 - - 75,426 26,732 35% Subtotal 4,726,731 2,790,890 457,666 72,653 173,426 71,865 - - 5,357,823 2,935,408 55%

CITY OF MONTCLAIR

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2024
Actual expenses paid through 1/21/25

PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS TABLE 3

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Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

PUBLIC WORKS
4641 Management & Construction 359,208 158,743 116,050 283,154 - - - - 475,258 441,897 93% 4642 Public Works Inspection 115,823 40,618 - - - - - - 115,823 40,618 35% 4644 Traffic Safety Engineering 13,287 6,967 - - - - - - 13,287 52% 6,967 4645 Graffiti Abatement 82,651 36,341 3,300 4,144 - - - - 85,951 40,485 47% 4646 Street Maintenance 423,337 177,755 504,540 328,075 45,000 32,949 - - 972,877 538,779 55% 4650 Signing/Painting 74,827 45,515 7,180 1,584 - - - - 82,007 47,099 57% 4651 Street Sweeping 168,823 98,671 1,530 1,300 - - - - 170,353 99,971 59% 4652 Park Maintenance 402,138 115,377 98,400 253,196 5,500 - - - 506,038 368,573 73% 4653 Tree Maintenance 8,976 4,894 29,126 8,959 - - - - 38,102 13,853 36% 4654 Irrigation Maintenance 88,907 27,991 21,583 12,690 - - - - 110,490 40,681 37% 4656 Vehicle Maintenance 186,905 106,398 380,311 246,369 - - - - 567,216 352,767 62% 4691 Building Maintenance Services 197,951 117,636 135,440 78,903 - - - - 333,391 196,539 59% 4692 Heating & Air Conditioning 137,600 79,555 37,500 22,324 - - - - 175,100 101,879 58% 4693 Janitorial Services 293,459 155,144 146,360 76,672 5,000 4,904 - - 444,819 236,720 53% Subtotal 2,553,892 1,171,605 1,481,320 1,317,370 55,500 37,853 - - 4,090,712 2,526,828 62%

COMMUNITY DEVELOPMENT
4760 Planning Commission 8,075 4,252 - - - - - - 8,075 53% 4,252 4761 Administration 83,111 37,272 16,050 5,842 - - - - 99,161 43,114 43%4762 Current Planning 382,325 185,998 1,300 (523) - - - - 383,625 185,475 48% 4763 Advance Planning 127,221 61,998 8,000 7,026 - - - - 135,221 69,024 51% 4764 Field Inspection 95,406 48,865 1,150 736 - - - - 96,556 49,601 51% 4765 Plan Check 105,696 54,716 400 41,189 - - - - 106,096 95,905 90% 4766 Building Operations 151,506 49,673 250 - - - - - 151,756 49,673 33% 4767 Fire Prevention Bureau - - 66,613 - - - - - 66,613 - N/A 4768 General Code Enforcement 379,755 184,708 12,200 5,205 6,000 849 - - 397,955 190,762 48% 4769 Special Ops Code Enforcement 331,380 197,341 18,950 17,075 - - 350,330 214,416 61% Subtotal 1,664,475 824,823 58,300 143,163 6,000 849 - - 1,728,775 968,835 56%

ECONOMIC DEVELOPMENT AGENCY
4791 Administration 577,834 265,797 - 3,920 - - - - 577,834 269,717 47% Subtotal 577,834 265,797 - 3,920 - - - - 577,834 269,717 47%

CITY ATTORNEY
4801 City Attorney 135,172 78,842 245,000 97,144 - - - - 380,172 175,986 46% Subtotal 135,172 78,842 245,000 97,144 - - - - 380,172 175,986 46%

CITYWIDE EXPENSES
4901 Citywide Expenses 1,346,677 444,087 1,936,075 2,170,673 - - - - 3,282,752 2,614,760 80% Subtotal 1,346,677 444,087 1,936,075 2,170,673 - - - - 3,282,752 2,614,760 80% TOTAL DEPT. EXPENDITURES 26,758,506 14,747,229 11,008,065 7,294,764 567,626 225,937 (619,596) (309,801) 37,714,601 58% 21,958,129

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2024
Actual expenses paid through 1/21/25
Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2024 but for which cash payments occurred in January, 2025.

PERSONNEL SERVICES INDIRECT STAFF CHARGES TOTALS

CITY OF MONTCLAIR

SERVICES AND SUPPLIES CAPITAL OUTLAY

Page 6 of 23 ends

- -
- - - - - -
Police 162,000 12,000
Fire 500,125 146,818
47,100 596,331
- 6,362 - -
- -
Citywide 392,100 153,100
Totals $ 1,656,918 $ 359,018

SUMMARY BY DEPARTMENT

DEPARTMENT TOTAL REQUESTS TOTAL RECOMMENDED

CITY OF MONTCLAIR
SUMMARY OF RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4

GENERAL OPERATING FUND
City AttorneyCity CouncilCity ManagerAdministrative ServicesHuman ServicesPublic WorksCommunity DevelopmentEconomic Development

Page 7 of 23 ends

Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
General City DepartmentsCity Council
No changes
City Council Department Totals - - - -
City Manager
No changes
City Manager Department Totals - - - -
Administrative Services
No changes
Administrative Services Totals - - - -
Human Services
No changes
Human Services Department Totals - - - -

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4

Page 8 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department
Records - Overtime 31,799 15,000 20,000 20,000
Records - Part Time Wages (10,000)
Records - Sick Leave Redemption (1,000)
Justification - Program 4424-43010: A backlog of police reports from 2024 thathad to be processed and submitted to the Department of Justice by February 7,2025, created the need for mandatory overtime in the Records Bureau. NewPolice Services Specialists in training attributed the backlog as well as aninundation of public records requests, District Attorney requests, and subpoenasfor records.

Records - Office Supplies 9,444 12,000 4,000 -
Justification - Program 4424-51060: The Records Bureau requires variouscrime report forms and forms for traffic enforcement programs. Parking citationsneed to be ordered, which will cost $4,608, but there are not enough funds in thisaccount to cover this expense.

Investigations - Overtime 80,000 112,804 50,000 45,000
Uniform Patrol - Overtime - Fund 1149 (45,000)
Justification - Program 4425-43010: Recently, detectives went to Oregon for anextradition of a suspect wanted for an assault with a deadly weapon. Thisextradition combined with callouts and holdovers that are required to initiate andcomplete criminal investigations has caused this account to be overspent.

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CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Investigations - Range Supplies 20,831 24,600 5,000 5,000 Investigations - Program Supplies (2,000)
Investigations - Special Investigations (3,000)
Justification - Program 4425-51040: Although the January 23, 2025 BudgetAnalysis Report shows this account has $2,748 remaining, as of the date of thismemo, with unposted expenses and an additional $1,070 recently encumbered forreplacement parts for patrol rifle optics, this account only has $1,520 remaining.The Department needs to order more ammunition, which will exceed this amount.

Uniform Patrol - Maintenance - Transportation & Work Equipment 8,129 7,500 3,000 2,000 Uniform Patrol - Maintenance - Other Equipment (2,000)
Justification - Program 4426-52030: Both police motorcycles have needednumerous repairs and replacement parts, including water pump seals, fork seals,tires, foot pedals, crash bars, fairing covers, coolant reservoir bottles, andbatteries. Three-thousand dollars of this budget is reserved for routinemaintenance of these two motorcycles, but we have had to spend $8,129 onextensive repairs, which leaves no funds for maintenance on other transportationand work equipment for the remainder of the fiscal year.

Page 10 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department (Continued)
Communications - Overtime 83,858 15,000 75,000 75,000
Communications - Regular Earnings (75,000)
Justification - Program 4427-43010: Several employees in dispatch have takenvacations and/or leave of absence under the Family and Medical Leave Act(FMLA). These temporary vacancies require mandatory backfill to ensureminimum shift coverage is maintained. Also, the Department now has twodispatcher vacancies.

Communications - Small Equipment 218 3,070 5,000 3,000
Justification - Program 4427-52690: The remaining funds in this budget areearmarked for routine replacement of worn communications console headsets,headset adaptors, and in-line mute switches for the Communications Center. Wealso budgeted for five replacement wireless adaptor bases, but we need six, andwe need extra batteries and push-to-talk remotes for the new bases. Thesebases are the backbone for radio and telephone communications to provide 24-hour-per-day service to the community and provide support to patrol and theDetective Bureau. The current adaptor bases have been discontinued and onlywork intermittently, including the required batteries for these bases.

Police Department Totals 157,170 267,083 162,000 12,000

Page 11 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department
Emergency Services - Overtime 619,534 475,000 476, 460, 000 000 Administration - Regular Earnings (20,000)
Administration - Sick Leave Redemption (2,926)
Administration - Travel and Meetings (2,000)
Administration - Miscellaneous Expenses (1,500)
Emergency Services - Regular Wages (250,000)
Emergency Services - Sick Leave Redemption (25,756)
Emergency Services - Maintenance - Other Equipment (7,500) Emergency Services - Emergency Communication Service (7,500) Emergency Services - Medical Examinations (3,000)
Justification - Program 4533-43010: Two budgeted Firefighter Paramedicpositions remained unfilled due to unsuccessful recruitment efforts until February2025. Mandatory backfilling of key positions is required to maintain the FireDepartment's minimum deployment levels.

Emergency Services - Uniforms 30,000 14,112 10,000 -
Justification - Program 4533-51100: Additional uniforms are needed for fournewly hired firefighters, as well as one additional firefighter expected to be hiredto fill a potential vacancy due to a promotion. There are earmarked expenses forthis account, which are anticipated to bring it to full expenditure.

Page 12 of 23 ends

Emergency Medical Services - Small Equipment 2,611 12,000 3,125 - Justification - Program 4539-52690: An additional need for the FireDepartment, as we place the medic squad into service, is the purchase of aMcGrath Video Laryngoscope. This device is critical for ensuring the highest levelof airway management and patient care, as it enhances intubation success ratesand improves our EMS capabilities.

Fire Department Totals 532,000 643,090 500,125 146,818

Page 13 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department
Street Maintenance - Overtime 22,007 20,000 22,000 18,000 Street Maintenance - Regular Earnings (18,000)
Justification - Program 4646-43010: This account is over expended and anincrease is requested to cover weekend standbys, emergencies, and HumanServices events.

Page 14 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Street Maintenance - Special Contract Services 378,400 467,937 114, 130,063 600 Management & Construction - Regular Earnings (17,000)
Management & Construction - License/Permits/Certificates (2,000) Management & Construction - Travel & Meetings (2,500)
Management & Construction - Special Consulting Services (10,000) Inspection - Regular Earnings (25,000)
Inspection - Overtime (3,000)
Graffiti Abatement - Regular Earnings (8,000)
Street Maintenance - Uniforms (1,500)
Street Maintenance - Hazardous Waste Clean-Up (5,000)
Street Maintenance - Rent - Equipment (2,500)
Parks - Regular Earnings (25,000)
Irrigation - Regular Earnings (5,000)
Irrigation - Materials - Miscellaneous Maintenance & Repair (5,000) Justification - Program 4646-52450: Unexpected projects totaling over $42,500were paid from this account. These projects include striping on Mills Avenue,guard rail at State Street and Ramona Avenue and State Street and BensonAvenue, 400 feet of guardrail along the San Antonio Creek Channel, fence repairon State Street, and extra clean-up around the Civic Center for the RegionalTransportation Solutions Committee meeting. The remaining budget for 6 monthsof the Colts Landscaping agreement is $210,000 with another $9,600 needed tocover the annual Palm Tree trimming.

Page 15 of 23 ends

Street Sweeping - Overtime 500 2,119 2,200 2,200
Street Maintenance - Regular Earnings (2,200)
Justification - Program 4651-43010: This account is over expended. Thewindstorm in January generated more debris that required emergency clean-uparound the City.

Street Sweeping - Materials - Street Sweeping 9,000 12,074 5,000 5,000 Justification - Program 4651-51370: This account is over expended due tomaintenance costs and one street sweeper is in need of replacement gutterbrooms.

Park Maintenance - Overtime 20,000 17,228 5,000 5,000
Park Maintenance - Regular Earnings (5,000)
Justification - Program 4652-43010: Staff will use the remaining overtimebudget for emergency and standby services performed after hours and onweekends.

Page 16 of 23 ends

Irrigation Maintenance - Special Contract Services 8,775 11,561 3,786 3,786 Irrigation Maintenance - Regular Earnings (3,786)
Justification - Program 4654-52450: This account is over expended due tobackflow testing and unforeseen repairs.

Vehicle Maintenance - Overtime 1,000 1,115 715 715
Street Maintenance - Regular Earnings (715)
Justification - Program 4646-43010: This account is over expended and anadditional amount is requested to cover unforeseen emergencies for theremainder of the year.

Page 17 of 23 ends

Vehicle Maintenance - Maintenance - Transportation/Work Equipment 62,975 50,000 27,975 27,975 Street Maintenance - Regular Earnings (27,975)
Justification - Program 4656-52030: This account is over expended. Expensesfor the remainder of the fiscal year include tires, alignments, and body work.

Vehicle Maintenance - Maintenance - Other Equipment 4,670 6,750 4,670 4,670 Street Maintenance - Regular Earnings (4,670)
Justification - Program 4656-52050: The amount of this budget was anticipatedto cover the cost of various requirements and compliance tests such as: aerial liftcertification, CARB compliance testing and CNG certification. Unexpected repairsto the fueling station at the Police Department were paid from this account.

Page 18 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Sewer Maintenance - License/Permits/Certificates 21,384 4,500 15,050 15,050 Sewer Maintenance - Regular Earnings (15,050)
Justification - Program 4669-51150: A budget of $3,150 was set aside for theCalifornia State Water Resources Control Board Annual Permit. However, thepermit amount increased to $18,196. (Sewer Operating Fund) Sewer Maintenance - Special Contract Services 95,108 52,470 87,104 70,000 Sewer Maintenance - Regular Earnings (70,000)
Justification - Program 4669-52450: This account is over expended due to threeemergency sinkhole repairs performed by Gentry Brothers and new water metersinstalled along Central Avenue. (Sewer Operating Fund) Building Maintenance - Overtime 10,779 8,000 9,000 9,000 Irrigation Maintenance - Regular Earnings (9,000)
Building Maintenance - Program 4691-43010: This account is over expended.Funds were spent on operation of the splash pad, Human Services events,standby, and emergencies. Additional funds are requested for operation of thesplash pad from Memorial Day to June 30th and unforeseen emergencies.

Page 19 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department (Continued)
Building Maintenance - Materials - Buildings 56,794 68,650 157,722 141,944 Justification - Program 4691-51300: Unforeseen expenses for this fiscal yearinclude the following: The LVT flooring in the Senior Center hallway is bucklingand separating throughout the floor and needs to be replaced with tile due tomoisture from the concrete - $27,733; a floor sink is required in the CommunityCenter kitchen in order to install a hand wash sink - $4,850; the north exit door onthe Recreation Center storefront needs to be replaced to bring it up to Fire Code -$1,698; the partitions in the Senior Center that divide the Lunch Room, EastRoom, and West Room need service and repair - $3,465; after the wind and rainevent in January 2025, it was discovered that the roof on the Kingsley ballfieldtower behind home plate needs to be replaced as well as the second-story siding,plywood, and joists - $11,250; repair of vandalism to the electric vehicle chargingstation and a metal locking cabinet - $9,230; roof warranties on several Cityfacility buildings expire on April 20, 2025. Non-warranty repairs must be madebefore the warranty can be extended for an additional five years - $99,496. (2021Lease Revenue Bonds) Heating & Air Conditioning - Overtime 500 1,259 1,200 1,200 Street Maintenance - Regular Earnings (1,200)
Justification - Program 4692-43010: This account is over expended due tounforeseen emergency repairs.

Page 20 of 23 ends

Public Works General Fund Totals 859,612 921,772 596,331 47,100 Public Works 2021 Lease Revenue Bond Totals - - - 141,944 Public Works Sewer Fund Totals 56,970 116,492 102,154 - Public Works Totals (General Fund Impact) 859,612 921,772 596,331 47,100

Page 21 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Community Development
Code Enforcement - Overtime 10,101 15,000 2,617 2,617
Code Enforcement - Regular Earnings (2,617)
Justification - Program 4768-43010: This account is over expended due to theunderstaffing of Code Enforcement Officers.

Code Enforcement - Materials - Recycle/Cleanup 4,148 4,300 3,745 3,745 Code Enforcement - Regular Earnings (3,745)
Justification - Program 4768-51430: This increase is requested to coverfunding for the C.A.U.T.I.O.N. Cleanup scheduled for May 17, 2025. This cleanupwill include two alleyways in Montclair.

Community Development Totals 19,300 14,249 6,362 -
Economic Development
No changes
Economic Development Totals - - - -
City Attorney
No changes
City Attorney Totals - - - -

Page 22 of 23 ends

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2024-25 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Citywide
Citywide - General City Insurance 1,432,100 980,000 392,100 392,100 Citywide - Unemployment Insurance (15,000)
Citywide - Worker's Compensation Claims (150,000)
Citywide - City Paid Retiree Insurance (50,000)
Citywide - Telephone Service (9,000)
Citywide - Natural Gas Service (15,000)
Justification - Program 4901-52660: The estimate for General City Insurancewas higher than anticipated and received after the budget process.

Citywide Totals 980,000 1,432,100 392,100 153,100

Page 23 of 23 ends

Montclair City CouncilMarch 3, 2025

Montclair City Council
March 3, 2025