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Agenda packet

Montclair City Council
December 1, 2025

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Agenda packet
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December 1, 2025
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Montclair City Council
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CITY OF MONTCLAIR

CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY,

MONTCLAIR HOUSING CORPORATION, MONTCLAIR

HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY

FOUNDATION MEETINGS

AGENDA PACKET
Monday, December 1, 2025
7:00 p.m.

Montclair City Council Chambers
5111 Benito Street
Montclair, CA 91763
Mayor
Javier “John” Dutrey
Mayor Pro Tem
Corysa Martinez
Council Members
Bill Ruh
Benjamin “Ben” Lopez
Xavier Mendez
City Manager
Edward C. Starr
City Attorney
Diane E. Robbins
City Clerk
Andrea M. Myrick

REGULAR JOINT MEETING OF THE

CITY COUNCIL, SUCCESSOR AGENCY, MONTCLAIR HOUSING CORPORATION,

MONTCLAIR HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY FOUNDATION to be held in the Council Chambers
5111 Benito Street, Montclair, California
Monday, December 1, 2025
7:00 p.m.

If you want to provide comments on an agenda item, including public hearing and closed session items, please complete a Speaker Card located in the Council Chambers. The Mayor/Chair (or the meeting’s Presiding Officer) will call on those who submitted requests to speak at the appropriate time during the meeting. Written comments (200–word limit per agenda item, and 200–word limit for all non–agenda items combined) can also be emailed to [email protected] at least one hour before the meeting begins.

Watch Council meetings live on the City’s official YouTube Channel at https://www.youtube.com/cityofmontclair, or via Zoom using the following information: Zoom Link: https://zoom.us/j/93717150550 / Dial Number: 1 (669) 900–6833 / Meeting ID: 937–1715–0550.

Please be advised that those watching via Zoom do so at their own risk. The meeting will not be suspended or cancelled if any technical issues occur during the meeting. Video recordings of Council meetings are available on the City’s website and can be accessed by the end of the business day following the meeting at https://www.cityofmontclair.org/council–meetings/.

AGENDA
I. CALL TO ORDER City Council [CC], Successor Agency Board [SA], Montclair Housing Corporation Board [MHC],
Montclair Housing Authority Commission [MHA],
Montclair Community Foundation Board [MCF]
II. INVOCATION
In keeping with our long–standing tradition of opening our Council meetings with an invocation, this meeting may include a nonsectarian invocation. Such invocations are not intended to proselytize or advance any faith or belief or to disparage any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.

III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. PRESENTATIONS
VI. PUBLIC COMMENT
During Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to five minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs or a large number of speakers waiting in line. (Government Code Section 54954.3). Under the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of or taking action on items not listed on the agenda.

VII. PUBLIC HEARINGS Page No.

A. First Reading — Consider Ordinance No. 25–1013 Amending the Montclair Municipal Code to Regulate the Parking of Oversized Vehicles and Unattached Trailers on Public Streets [CC]
Consider Setting a Public Hearing for Second Reading and to Consider Adoption of Ordinance No. 25–1013 on Monday, December 15, 2025, at 7:00 p.m. in the City Council Chambers [CC] 4

XXXXXXXXXXXXX
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 1 of 132 Page No.

B. First Reading — Consider Ordinance No. 25–1014 Amending the Zoning Code by Repealing and Replacing Chapter 11.23 of the Montclair Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in Residential Zones (Case No. 2025–03) [CC]
Consider Continuing First Reading of Ordinance No. 25–1014 to Tuesday, January 20, 2026, at 7:00 p.m. in the City Council Chambers [CC] 20 C. First Reading — Consider Ordinance No. 25–1016 Amending Specific Chapters of Title 10 of the Montclair Municipal Code Related to the Adoption of Building Codes to Regulate Construction in the City of Montclair [CC] Consider Setting a Public Hearing for Second Reading and to Consider Adoption of Ordinance No. 25–1016 on Monday, December 15, 2025, at 7:00 p.m. in the City Council Chambers [CC] 22
VIII. CONSENT CALENDAR
A. Approval of Minutes

1. Adjourned Meeting — November 3, 2025 [CC] 127

2. Regular Joint Meeting — November 3, 2025 [CC/SA/MHC/MHA/MCF] 128 B. Administrative Reports

1. Consider Approval of Ratification of Warrant Register and Payroll Documentation [CC] 33

2. Consider Receiving and Filing the Montclair Police Department 2024–25 Military Equipment Annual Report Pursuant to GC §7072 [CC] Consider Authorizing the Scheduling of a Follow–Up Police Department Community Engagement Meeting on Wednesday, December 10, 2025, at 5:00 p.m. in the Emergency Operations Center Community Room at 4870 Arrow Highway, Montclair [CC] 34

3. Consider Receiving and Filing Fiscal Year 2024–25 Annual Reports for Montclair Community Facilities District Nos. 2011–1 (Paseos/Alexan) and 2011–2 (Arrow Station) [CC] 48

4. Consider Approval of the Montclair Housing Authority Fiscal Year 2024–25 SB 341 Compliance Report [CC/MHA] 53

5. Consider Review and Acceptance of the Montclair Housing Authority Annual Report for Fiscal Year 2024–25 [MHA] 62
C. Agreements

1. Consider Approval of Agreement No. 25–76 with Ontario–Montclair School District to Provide Services Related to the Homeless Housing, Assistance and Prevention Program Round 3 (HHAP–3) Grant, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] Consider Authorizing the City Manager to Sign Agreement No. 25–76 and Any Other Related Documents to Effectuate HHAP–3 Grant Programs [CC] 66 D. Resolutions — None
IX. PULLED CONSENT CALENDAR ITEMS
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 2 of 132 Page No.

X. COMMUNICATIONS
A. Department Reports

1. Human Services — Upcoming Events and Programs

2. Police — Dashing through Montclair
B. City Attorney

1. Request to Meet in Closed Session Pursuant to Gov. Code §54956.9(d)(2) Regarding Potential Litigation [CC]
One Potential Case

2. Request to Meet in Closed Session Pursuant to Gov. Code §54956.9(d)(4) Regarding Potential Litigation [CC]
One Potential Case

3. Request to Meet in Closed Session Pursuant to Gov. Code §54956(d)(1) Regarding Pending Litigation [CC]
Ibanez v. Montclair
C. City Manager/Executive Director
D. Mayor/Chairperson
E. Council Members/Directors
F. Committee Meeting Minutes (for informational purposes only)

1. Personnel Committee Meeting — November 17, 2025 [CC] 126 XI. CLOSED SESSION
XII. CLOSED SESSION ANNOUNCEMENTS
XIII. ADJOURNMENT
The next regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board will be held on Monday, December 15, 2025 at 7:00 p.m.

Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request documents via e–mail.

If you need special assistance to participate in this meeting, call the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, November 20, 2025.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 3 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: PUBLIC HEARINGS
ITEM NO.: A
FILE I.D.: PKG310
DEPT.: COMMUNITY DEV.

PREPARER: M. DIAZ
SUBJECT: FIRST READING — CONSIDER ORDINANCE NO. 25–1013 AMENDING THE

MONTCLAIR MUNICIPAL CODE TO REGULATE THE PARKING OF OVERSIZED VEHICLES

AND UNATTACHED TRAILERS ON PUBLIC STREETS

CONSIDER SETTING A PUBLIC HEARING FOR SECOND READING AND TO CONSIDER ADOPTION OF ORDINANCE NO. 25–1013 ON MONDAY, DECEMBER 15, 2025, AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS
REASON FOR CONSIDERATION: The City Council is requested to consider Ordinance No. 25–1013 amending the Montclair Municipal Code to regulate the parking of oversized vehicles on public streets. Changes to the City’s Municipal Code are policy considerations that require City Council authorization. The City Council conducted two workshops on the proposed oversized vehicle Ordinance—one on May 1, 2023, and the other on May 5, 2025—during which the proposed ordinance was discussed.

Amending the Municipal Code is done by ordinance of the City Council, which requires two separate readings of the proposed ordinance. The proposed ordinance must be introduced and considered by the City Council as a public hearing, and the first reading of the proposed ordinance could then take place. The City Council must conduct a second reading and adopt the proposed ordinance at a regular meeting held at least five days after the first reading. If substantial changes are made after the first reading, the revised ordinance must be re–introduced for first reading.

At its meeting on November 17, 2025, at which the first reading of the proposed ordinance was scheduled to take place, the City Council opened the public hearing to solicit public comments and then voted to continue consideration of the first reading of Ordinance No. 25–1013 to December 1, 2025.

A copy of proposed Ordinance No. 25–1013 is attached for City Council review and consideration.

BACKGROUND: Oversized vehicle ordinances regulate or prohibit the parking of large vehicles such as RVs, trailers, and commercial trucks on public streets within a jurisdiction. Almost every city in the local region has adopted oversized vehicle ordinances, which are most commonly based on dimensions like length, width, or height.

Most cities also offer permits for residents and have specific rules for recreational vehicles.

Currently, the City has regulations regarding overweight vehicles, but no regulations regarding oversized vehicles being parked and stored on public streets. The proposed ordinance is similar in form and content as those in other jurisdictions, and has included input from the Public Works, Community Development (Planning and Code Enforcement), and Police Departments. Moreover, the proposed changes are consistent with the California Vehicle Code and policies A4.8b regarding the Public Realm and A4.14b Safety MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 4 of 132 Enhancements of the Montclair General Plan’s “Our Accessibility Community (aka Circulation) Element.” If approved, the Ordinance would give City personnel the means for improving the appearance of the public realm and enhancing public safety.

The purpose of the proposed ordinance is to be more comprehensive with the goals of reducing adverse impacts associated with oversized vehicle parking on public streets including alleys and other public rights–of–ways within the City. Such impacts include, but are not limited to, the following:

1. Obstructions of line of sight (visibility) at intersections and driveways;

2. Obstructions of visibility of traffic control devices—both “1” and “2” achieve compliance with California’s “parking daylight law” (AB 413), prohibiting parking within no less than 20 feet of any crosswalk, whether marked or unmarked, and 15 feet of any crosswalk with a curb extension. AB 413, which became effective January 1, 2025, aims to improve pedestrian safety by enhancing visibility at intersections;

3. Decreased roadway space resulting from oversized vehicles parked along curbs that extend further into streets and highways (especially along more narrow residential streets);

4. Use of public right–of–way for long–term storage of oversized vehicles and attached and unattached trailers due to inability to park such vehicles per City code standards on private property;

5. Commercial vehicles parked on public streets within residentially zoned districts; and

6. Improper disposal of waste accompanying persons living in recreational vehicles parked on public streets.

A majority of the City’s housing stock was built in the 1950s and 1960s and, within the City’s older multi–family housing neighborhoods, developers designed the projects with inadequate parking facilities. In addition, on–street parking spaces have realized significant demand due to a variety of factors including (i) the high cost of housing which has led to multiple adults with vehicles living in, and sharing housing costs; (ii) changes in land–related uses including density–bonus provisions; (iii) state mandates for reduced parking in and around transit facilities; and (iv) state mandates to reduce parking as a means to incentivize construction of affordable housing and accessory dwelling units (ADUs).

Further exacerbating the City’s parking issues are the number of households in violation of zoning and municipal code requirements, including (i) the hoarding of personnel possessions that limits on–property vehicle parking; and (ii) unpermitted auto–related repairs and sales that have spilled onto public streets, further limiting the availability of on–street parking for others.

City staff have observed that many of the vehicles parked for extended periods on City– maintained streets are oversized, inclusive of all types of recreational vehicles, unattached trailers and other oversized vehicles as defined in proposed Ordinance No. 25–1013. These oversized vehicles are typically larger in their dimensions than are passenger vehicles and light trucks including in length, width and weight, thereby limiting on–street parking and presenting line–of–sight limitations to drivers; impose a public safety burden for the motoring public on major thoroughfares and in residential neighborhoods; create unnecessary conflicts between neighbors; present potential MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 5 of 132 conflicts with provisions of the Montclair Municipal Code; can interfere with the course of commerce and the delivery of public services such as street sweeping, solid waste removal and public transit; and can cause significant and excessive degradation to roadways not designed to regularly accommodate these types of oversized vehicles.

Oversized vehicle parking has also been the source of environmental hazards in the City with owners by discharging waste into the street. Such waste includes gas, oil, human waste, and other forms of hazardous waste. These discharges create unsanitary conditions for members of the public, and result in downstream impacts such as waste flows into the City’s storm drains and receiving waterways. These discharges expose the City to liability as violations of regulations of the National Pollutant Discharge Elimination System (NPDES).

Oversized Vehicle Complaints
City staff, Code Enforcement in particular, routinely receives complaints regarding various parking issues such as oversized vehicles parked in excess of 72 hours, and oversized vehicles parked blocking safe line of sight and creating traffic concerns in residential areas. Over the past 1.5 years, the Montclair Police Department has received 224 calls related to oversized vehicles parked on City streets. Since April 2024, Code Enforcement has received 33 complaints from residents and some business owners involving box trucks, trailers, and RVs parked on City streets. This number of complaints does not include contacts made by City staff (i.e., code enforcement, planning, public works) while out in the field. The nature of the complaints generally relate to the parking of recreational vehicles, trailers, and oversized commercial vehicles being parked adjacent to residential parcels, which limits parking for those who live at or visit these properties. Also of concern are oversized vehicles (commercial vehicles and RVs) in commercial and industrial areas where large vehicles are parked/stored overnight (not always by an adjacent business) which tend to accumulate on city streets, causing significant visibility issues and safety concerns to drivers and pedestrians.

Lastly, in various locations around the City, parked RVs are often associated with the accumulation and discarding of trash and debris in and around areas where they are parked. The accumulation and storage of trash, debris, and other personal items in and around areas where oversized vehicles are parked has caused unsanitary conditions and accessibility hazards by obstructing and/or blocking walkways and streets, preventing safe passage.

Key Elements of the Proposed Ordinance
• Definitions
Oversized vehicle means any of the following: Any motorized vehicle as defined in California Vehicle Code Section 670 or combination of motorized vehicle(s) and/or non–motorized vehicle(s), including any attached trailers, vehicles or loads thereon, which exceeds any of the following or any combination of the following: twenty–two feet (22’) in length or eight feet (8’) in width or eight feet (8’) in height.

Recreational vehicle means:
a. Any attached or unattached camp trailer, camper, fifth wheel travel trailer, house car, mobile home, trailer coach, as defined in California Vehicle Code Sections 242, 243, 324, 362, 396, 635, or successor statutes, or any recreational vehicle, as defined by California Health & Safety Code Section 18010 or successor statute.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 6 of 132 b. A boat, dune buggy, all–terrain vehicle (“ATV”) or other motorized or towed vehicle designed, maintained, or used primarily for recreational purposes.

Unattached trailer means any trailer (as defined by California Vehicle Code Section 630) that is not securely fastened, connected, or joined to a motor vehicle at all times while parked on a public street, alley, or highway, so that the vehicle and trailer may be immediately driven away.
• General Prohibitions
Unless otherwise exempted by the Ordinance or other applicable law, the stopping, standing, parking, or leaving of any oversized vehicle and/or unattached trailer within the City shall be prohibited as follow:

1. Residential District. No person shall stop, stand, park, or leave standing any oversized vehicle or unattached trailer on any public street, alley, or highway within any Residential District of the City at any time.

2. Non–Residential District.
a. No person shall stop, stand, park, or leave standing any unattached trailer within any non–Residential District at any time.
b. No person shall stop, stand, park, or leave standing any oversized vehicle within any non–Residential District between the hours of 10:00 p.m. and 8:00 a.m. of the succeeding day.

Signage would be installed on streets sufficient to give adequate notice of this prohibition.
• Exemptions

1. Any oversized vehicle, excluding any unattached trailer, actively engaged in loading or unloading of goods, wares, or merchandise from or to any building or structure.
a. Oversized vehicles actively engaged in loading or unloading shall park at the street curb immediately adjacent to the residence or building, or within 400 feet of the residence or building if this area is not available for parking due to curb configuration or codified parking restrictions;

2. Any oversized vehicle, excluding any unattached trailer, parked or left standing on a public street or highway [and excluding any alley] in connection with, and in aid of, the performance of a service to or on a property in the block of which the oversized vehicle is parked or left standing;

3. Any oversized vehicle or unattached trailer belonging to a Federal, State, or Local governmental agency, or a public utility, while the operator of the vehicle is conducting official business;

4. Any school bus involved in the transportation of students, or any bus used for the transportation of youths, elderly, or disabled persons during the course of the activity for which they were transported. In no event shall a bus be parked in excess of thirty (30) minutes prior to the commencement of the event for which the passengers were transported, nor thirty (30) minutes after the conclusion of the event.

5. Any oversized vehicle, excluding any unattached trailer, lawfully parked, stopped, or standing in an authorized commercial loading zone; MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 7 of 132

6. Any oversized vehicle or unattached trailer involved in an emergency or being repaired under emergency conditions.
a. Emergency parking may be allowed for 24 consecutive hours where an oversized vehicle or unattached trailer is left parked on a public street or highway because of a mechanical breakdown or because of physical incapacity of the driver or owner. However, emergency repairs and/or conditions shall not include routine or normal maintenance, nor extensive mechanical repairs;

7. Any vehicle or unattached trailer engaged in activity allowed under a permit issued by the Department of Public Works.

8. Any recreational vehicle, excluding unattached trailers, displaying a current and valid permit issued pursuant to the provisions of Sections 8.38.030 or 8.38.040 of this Code.

Recreational Vehicles and Parking Permits
Every community has faced challenges in balancing the desires of recreational vehicle (RV) owners with neighborhood quality–of–life concerns. To address this challenge, Ordinance No. 25–1013 proposes provisions for parking an RV on a public street and a regulated temporary parking permit process to allow for loading and unloading before or after trips, and to accommodate a guest’s RV by allowing for temporary street parking.

Ordinance No. 25–1013 specifies that the parking of a recreational vehicle on a public street shall not create or exacerbate a dangerous traffic safety condition including, but not limited to, any location that:
• Is within fifty feet (50') of any intersection or greater distance as determined by the City Engineer;
• Is within five feet (5') of the curb cut of any driveway; • Blocks or hinders a traffic lane;
• Blocks or interferes with critical sight lines for driveways, alleyways, or streets; or, • Blocks or hinders the visibility of a traffic control device. • Any location, inclusive of the above, where the City Engineer has caused signage to be installed prohibiting the parking of oversized vehicles or unattached trailers to eliminate or mitigate hazardous conditions, or to otherwise comply with provisions of this ordinance.

Included in Ordinance No. 25–1013 are provisions for City residents to obtain a permit for temporary parking of their own or a guest's recreational vehicle (RV) to allow for temporary street parking (e.g. used for loading/unloading an RV) in residential areas. These permits would provide specified frequency and time limits and typically require an application, proof of residency, and vehicle registration information. Some restrictions would apply such as vehicle weight limits, prohibitions on commercial vehicles, and requirements to not limit off–street parking for other vehicles.

The City is currently researching a practical method for issuing overnight parking permits for RVs on city streets. The options being explored include manual and email–based systems, automated parking kiosks, and comprehensive digital platforms. Although a number of cities use automated parking kiosks located at their civic center or a police MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 8 of 132 station, the prevailing trend is an online parking management system that eliminates paper permits entirely by linking permits to a vehicle’s license plate. These latter systems are managed through cloud–based platforms and mobile apps.

Benefits to online systems include online applications where residents can apply for and purchase permits through a dedicated website or mobile app and, when approved, a vehicle's license plate becomes the "permit." Enforcement officers could use handheld devices or vehicle–mounted cameras to scan license plates and automatically check them against a real–time database of approved permits. This process would automate enforcement, reduce human error, and instantly flag unauthorized vehicles.

Enforcement of Oversized Vehicle Ordinance and Permits
The parking of oversized vehicles in violation of the proposed ordinance is subject to citation, towing or both, especially for repeat violations. However, as with any situation involving the application of code requirements, City staff assesses the totality of the circumstances and factors when determining a course of action. If an extenuating circumstance is identified, a simple warning or advisory may be all that is necessary. On other occasions, a simple warning or advisory may not be possible and a citation would be the appropriate course of action if an immediate hazard to public safety or the community is present. Primary responsibility for enforcement of the ordinance would be by the Montclair Police Department (MPD). In certain cases Code Enforcement would coordinate with the MPD when the circumstances warrant.

Legal Notice and Other Requirements for New Regulations The proposed action is exempt from environmental review because adoption of the proposed ordinance does not qualify as a project and will not result in a direct or reasonably foreseeable indirect physical change in the environment. (California Environmental Quality Act Guidelines, §§15060(c)(2–3), 15061, subd. (b)(3).) On October 24, 2025, a notice of a public hearing for proposed Ordinance No. 25–1013 was published in the Inland Valley Daily Bulletin for the November 17, 2025 City Council meeting. As of the writing of this report, no comments from the public have been received.

FISCAL IMPACT: Adoption of Ordinance No. 25–1013 would have no immediate impact to the General Fund; however, over time, two fiscal impacts would be realized:

1. Development of a street parking permit system would result in unknown fiscal impacts to the General Fund, as follows:
a. If developed in–house with City personnel and on existing platforms, or with the acquisition of specialized hardware and software tools, the cost to the General Fund is not expected to exceed $20,000. City staff will identify funding sources and, if not available in the existing Fiscal Year 2025–26 Budget, will return to the City Council with a request for allocation of funds.
b. If developed using a third–party vendor, City staff would complete a bid process to determine the cost for implementation and return to the City Council with a vendor recommendation, cost estimates, and request for the allocation of funds.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 9 of 132

2. Enforcement of Ordinance No. 25–1013 is projected to produce an unknown positive impact on the General Fund through:
a. The issuance of citations and collection of associated fees for infractions of the Montclair Municipal Code, including Ordinance No. 25–1013; and b. The collection of fees related to the issuance of permits for the temporary parking of oversized vehicles subject to Ordinance No. 25–1013. The permit fee will be determined based on the cost of the permitting system implemented, and would be adopted by resolution of the City Council to be incorporated into the Master User Fee Schedule.

Staff will conduct public outreach via utility billing inserts, the City website, and social media to inform residents and businesses prior to implementing the permit system and issuing citations in relation to enforcement of this ordinance.

RECOMMENDATION: Staff recommends the City Council take the following actions:

1. Conduct the first reading of Ordinance No. 25–1013 amending the Montclair Municipal Code to regulate the parking of oversized vehicles and unattached trailers on public streets; and

2. Set a public hearing for second reading and to consider adoption of Ordinance No. 25–1013 on Monday, December 15, 2025, at 7:00 p.m. in the City Council Chambers.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 10 of 132 FIRST

READING
12/01/2025
Ordinance No. 25–1013 Page 1 of 9
ORDINANCE NO. 25–1013

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MONTCLAIR AMENDING CHAPTER 8.02 (“DEFINITIONS”)
AND ADDING CHAPTER 8.38 (“PARKING OF OVERSIZED

AND RECREATIONAL VEHICLES AND UNATTACHED
TRAILERS ON PUBLIC STREETS AND HIGHWAYS”) OF
TITLE 8 (“VEHICLES AND TRAFFIC”) OF THE MONTCLAIR

MUNICIPAL CODE
WHEREAS, Section VII of Article XI of the California Constitution provides that a City may make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and, WHEREAS, the California Legislature has authorized local governments in California Vehicle Code Sections 22507 and 22507.5 to regulate vehicular parking on public streets and highways within their jurisdiction; and, WHEREAS, the City Council of the City of Montclair recognizes the legitimate personal or professional use of oversized vehicles – including recreational vehicles, that requires such vehicles to be parked from time–to–time on public streets and highways for limited periods of time for those legitimate purposes; and, WHEREAS, the City Council of the City of Montclair also recognizes that the parking of oversized vehicles and unattached trailers on public streets, alleys, and highways within the City has, in certain instances resulted in health and safety concerns due to the height, width, and/or length of oversized vehicles, including, but not limited to:

1. Obstructions of line of sight (visibility) at intersections and driveways;

2. Obstructions of visibility of traffic control devices—both “1” and “2” achieve compliance with California’s “parking daylight law” (AB 413), prohibiting parking within no less than 20 feet of any crosswalk, whether marked or unmarked, and 15 feet of any crosswalk with a curb extension.

AB 413, which became effective January 1, 2025, aims to improve pedestrian safety by enhancing visibility at intersections;

3. Obstructions of visibility of traffic control devices;

4. Decreased roadway space resulting from oversized vehicles parked along curbs that extend further into streets and highways (especially along more narrow residential streets);

5. Use of public right–of–way for long–term storage of oversized vehicles and unattached trailers due to inability to park such vehicles per City code standards on private property.

6. Commercial vehicles parked on public streets within residentially zoned districts; and,

7. Improper disposal of waste accompanying persons living in recreational vehicles parked on public streets.

WHEREAS, to combat obstructions of line of sight (visibility) at intersections, the State of California adopted AB 413, amending California Vehicle Code Section 22500, which, in part, prohibits all vehicles from being stopped, parked, or left standing within no less than twenty feet (20’) of a marked or unmarked crosswalk or within fifteen feet (15’) of any crosswalk where a curb extension is present; and, WHEREAS, the City Council of the City of Montclair also recognizes that on– street parking spaces have realized significant demand due to a variety of factors including (i) the high cost of housing which has led to multiple adults with vehicles living in, and sharing housing costs; (ii) changes in land–related uses including density–bonus provisions; (iii) state mandates for reduced parking in and around transit facilities; and (iv) state mandates to reduce parking as a means to incentivize construction of affordable housing and accessory dwelling units (ADUs); and MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 11 of 132 FIRST

READING
12/01/2025
Ordinance No. 25–1013 Page 2 of 9
WHEREAS, many of the vehicles parked for extended periods on City–maintained streets are oversized, inclusive of all types of recreational vehicles, unattached trailers and other oversized vehicles as herein defined, and that these oversized vehicles are typically larger in their dimensions than are passenger vehicles and light trucks including in length, width and weight, thereby limiting on–street parking and presenting line–of–sight limitations to drivers; impose a public safety burden for the motoring public on major thoroughfares and in residential neighborhoods; create unnecessary conflicts between neighbors; present potential conflicts with provisions of the Montclair Municipal Code; can interfere with the course of commerce and the delivery of public services such as street sweeping, solid waste removal and public transit; and can cause significant and excessive degradation to roadways not designed to regularly accommodate these types of oversized vehicles; and WHEREAS, the City Council of the City of Montclair recognizes that oversized vehicles create a greater obstruction to pedestrian and vehicular traffic at crosswalks and intersections than typical automobiles; and,
WHEREAS, the City Council of the City of Montclair has determined that the current parking regulations contained within the Montclair Municipal Code do not effectively address the health and safety and on–street parking concerns created by the parking of oversized vehicles and unattached trailers on public street; and, WHEREAS, the City Council of the City of Montclair seeks to regulate the parking of oversized vehicles and unattached trailers on public streets to more effectively address the health and safety and on–street parking concerns in the community; and, WHEREAS, the City Council of the City of Montclair seeks to provide a reasonable opportunity to residents of the City for limited and temporary parking of recreational vehicles when it is safe to do so.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTCLAIR HEREBY ORDAINS AS FOLLOWS:

SECTION I. Amendments to Chapter 8.02 of Code.

Chapter 8.02 (“Definitions”) of Title 8 (“Vehicles and Traffic”) of the Montclair Municipal Code is hereby amended to include the following:

Section 8.02.010 – Definitions.

As used in this Title, the following definitions shall apply. For purposes of Title 8, these definitions shall supersede any other definitions of the same terms elsewhere in this Code:

Commercial vehicle shall have the same definition as set forth in California Vehicle Code Section 260, as that section may be amended from time to time.

Curb cut means a depression in a curb for the purpose of accommodating a driveway that provides vehicular access between any public or private real property and a street, alley, highway, or other public easement. The curb cut commences at the point where the curb begins to slope downward toward street level. Where there is no curb, the point at which a driveway that provides vehicular access between any public or private real property and a street, alley, highway, or other public easement meets the roadway pavement shall constitute a curb cut.

Intersection shall have the same definition as set forth in California Vehicle Code Section 365, as that section may be amended from time to time, and shall include, without limitation, any controlled or uncontrolled, and/or unmarked or marked, intersection of any combination of streets, highways, roadways, alleys, and/or other paths provided for the vehicular travel (excluding private driveways).

Non–Residential District means any block, street, or area that is not within a Residential District.

Oversized Vehicle means any of the following:

A. Any motorized vehicle as defined in California Vehicle Code Section 670 or combination of motorized vehicle(s) and/or non–motorized vehicle(s), including any attached trailers, vehicles or loads thereon, which exceeds any of the following or any MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 12 of 132 FIRST

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combination of the following: twenty–two feet (22’) in length or eight feet (8’) in width or eight feet (8’) in height.

1. Height. The height of a vehicle shall be measured from the lowest point of the tire to the top of the vehicle or trailer roof or skylight, at its highest point. The height shall not include any antenna, but shall include any cab, camper shell, rack, or other device used to contain passengers or cargo that has been placed on the vehicle.

2. Width. The width of a vehicle shall be measured at the widest point of the vehicle or trailer body, including any cab or camper shell that has been placed on the vehicle or trailer, and including any flares around the wheel wells – however, it shall not include any lights, mirrors, door handles, or similar attachments allowed by California Vehicle Code Sections 35109, 35110, or 35111, as same may be amended from time to time.

3. Length. The length of a single vehicle (i.e., no attached trailer) shall be measured from leading edge of the front bumper to the trailing edge of the rear bumper, not including any projecting lights, trailer hitches, or winches.

The length of a combination of vehicles (i.e., vehicle with an attached trailer or camper) shall be measured from the leading edge of the front bumper of the towing vehicle to the trailing edge of the rear bumper or body (whichever is longer) of the towed vehicle or trailer.

B. Irrespective of height, width, or length, any recreational vehicle (as defined by this Chapter).

Irrespective of the height, width, or length, an oversized vehicle shall not include any pickup truck as defined by California Vehicle Section 471 (as that section may be amended from time to time).

Recreational vehicle means:

A. Any attached or unattached camp trailer, camper, fifth wheel travel trailer, house car, mobile home, trailer coach, as defined in California Vehicle Code Sections 242, 243, 324, 362, 396, 635, or successor statutes, or any recreational vehicle, as defined by California Health & Safety Code Section 18010 or successor statute.

B. A boat, dune buggy, all–terrain vehicle (“ATV”) or other motorized or towed vehicle designed, maintained, or used primarily for recreational purposes.

Residential district means any Zone of the City where residential use is permitted as set forth in Title 11 (“Zoning and Development Code”) of the Montclair Municipal Code, as well as any block in which fifty percent (50%) of the structures abutting the public street, alley, or highway are developed for residential use on the ground level. Said dwellings may be single–unit structures or multi–unit structures.

Unattached trailer means any trailer (as defined by California Vehicle Code Section 630) that is not securely fastened, connected, or joined to a motor vehicle at all times while parked on a public street, alley, or highway, so that the vehicle and trailer may be immediately driven away.

SECTION II. Addition of Chapter 8.38 to Code.

Chapter 8.38 is hereby added to Title 8 (VEHICLES AND TRAFFIC) of the Montclair Municipal Code to read as follows:

Chapter 8.38 — PARKING, STANDING, AND STOPPING OF OVERSIZED AND

RECREATIONAL VEHICLES AND UNATTACHED TRAILERS ON PUBLIC STREETS AND

HIGHWAYS
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8.38.010 – Prohibited Parking on Public Streets, Alleys, and Highways.

A. Prohibited Parking. Unless otherwise exempted by this Section or other applicable law, the stopping, standing, parking, or leaving of any oversized vehicle and/or unattached trailer within the City shall be prohibited as follows:

1. Residential District. Unless otherwise exempted by this Section, no oversized vehicle or unattached trailer shall be stopped, parked, or left standing on any public street, alley, or highway within any Residential District of the City at any time.

2. Non–Residential District.
a. Unless otherwise exempted by this Section, no unattached trailer shall be stopped, parked, or left standing within any non– Residential District at any time.
b. Unless otherwise exempted by this Section, no oversized vehicle shall be stopped, parked, or left standing within any non– Residential District between the hours of 10:00 p.m. and 5:00 a.m. of the succeeding day.

B. Exemptions. Section 8.38.010.A of this Code shall not apply to the following vehicles:

1. Any oversized vehicle, excluding any unattached trailer, actively engaged in loading or unloading of goods, wares, or merchandise from or to any building or structure.
a. oversized vehicles actively engaged in loading or unloading shall park at the street curb immediately adjacent to the residence or building, or within 400 feet of the residence or building if the former area is not available for parking due to curb configuration or codified parking restrictions;

2. Any oversized vehicle, excluding any unattached trailer, parked or left standing on a public street or highway [and excluding any alley] in connection with, and in aid of, the performance of a service to or on a property in the block of which the oversized vehicle is parked or left standing;

3. Any oversized vehicle or unattached trailer belonging to a Federal, State, or Local governmental agency, or a public utility, while the operator of the vehicle is conducting official business;

4. Any school bus involved in the transportation of students, or any bus used for the transportation of youths, elderly, or disabled persons during the course of the activity for which they were transported. In no event shall a bus be parked in excess of thirty (30) minutes prior to the commencement of the event for which the passengers were transported, nor thirty (30) minutes after the conclusion of the event.

5. Any oversized vehicle, excluding any unattached trailer, lawfully parked, stopped, or standing in an authorized commercial loading zone;

6. Any oversized vehicle or unattached trailer involved in an emergency or being repaired under emergency conditions. a. Emergency parking may be allowed for 24 consecutive
hours where an oversized vehicle or unattached trailer is left parked on a public street or highway because of a mechanical breakdown or because of physical incapacity of the driver or owner. However, emergency repairs and/or conditions shall not include routine or normal maintenance, nor extensive mechanical repairs;

7. Any vehicle or unattached trailer engaged in activity allowed under a permit issued by the Department of Public Works.

8. Any recreational vehicle, excluding unattached trailers, displaying a current and valid permit issued pursuant to the provisions of Sections

8.38.030 or 8.38.040 of this Code.

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C. Location. Unless otherwise exempted by law, no oversized vehicle or unattached trailer may be parked in a location that creates or exacerbates a dangerous traffic safety condition, including, but not limited to, any location that:

1. Is within fifty feet (50’) of any intersection or greater distance as determined by the City Engineer;

2. Is within five feet (5’) of the curb cut of any driveway, or greater distance as determined by the City Engineer;

3. Blocks or hinders a traffic lane;

4. Blocks or interferes with critical sight lines for driveways, alleyways, or streets;

5. Blocks or hinders the visibility of a traffic control device; or

6. Any location, inclusive of the above, where the City Engineer has caused signage to be installed prohibiting the parking of oversized vehicle or unattached trailers to eliminate or mitigate hazardous conditions, or to otherwise comply with provisions of this ordinance.

D. Towing Authority. Pursuant to California Vehicle Code Section 22651(n) (as that provision may be amended from time to time), the Chief of Police, or designee thereof, is hereby authorized to remove any oversized vehicle or unattached trailer (as these terms are defined in this Chapter) that is parked on any street, alley, or highway in violation of this Chapter.

Section 8.38.020 – Notice.

With the exception of as applied to alleys, the prohibitions and restrictions contained in Section 8.38.010 shall not be effective until signs or markings providing adequate notice of the prohibitions and restrictions of Section 8.38.010 have been erected, installed, or placed at City limits and/or other appropriate locations as determined by the City Engineer, in accordance with California Vehicle Code Section 22507.

Section 8.38.030 – Temporary Parking Permit for Recreational Vehicles.

A. In a manner that is consistent with the provisions of this Section, the City Manager (or designee thereof) is authorized to adopt procedural rules and regulations governing a process for the issuance, denial, and revocation of permits for any resident of the City authorizing the temporary parking of recreational vehicles on a public street.

B. No permit authorizing the temporary parking of a recreational vehicle on a public street shall issue to any person other than a resident of the City.

C. Application. Any City resident seeking a permit for the temporary parking of a recreational vehicle on a public street shall submit a completed application, on a City–approved form, to the City Manager (or designee thereof). Said application shall be accompanied by a fee as set by Council resolution, and shall contain, at a minimum, the following:

1. The name and address of the City resident requesting the permit;

2. Proof of residency in a manner approved by the City Manager (or designee thereof);

3. The make and model of the recreational vehicle to be temporarily parked on a public street or highway, along with the Vehicle Identification Number and/or license plate number;

4. Proof of ownership, lease, or rental of the recreational vehicle to be temporarily parked on a public street or highway, or, alternatively, a statement under penalty of perjury that the owner of the recreational vehicle is a bona fide guest of the applicant in a manner approved by the City Manager (or designee thereof);
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5. A statement under penalty of perjury that the recreational vehicle will not be used for overnight camping, lodging, or other accommodation purposes while parked on the public street;

6. The signature of the resident/applicant; and,

7. Such other information as the City Manager (or designee thereof) deems necessary for the administration and enforcement of this Chapter as specified on the application form required by this Section.

D. Quantity. No more than ten (10) Short–Term RV Permits and two (2) Long–Term RV Permits authorizing the temporary parking of a recreational vehicle on a public street shall be issued relating to any one address in any one calendar year.

E. Duration. No permit issued pursuant to this Section for the temporary parking of a recreational vehicle on a public street shall be valid for a period exceeding the following period of time:

1. Short–Term RV Permit – A Short–Term RV Permit shall be valid for a period of seventy–two (72) consecutive hours.

2. Long–Term RV Permit – A Long–Term RV Permit shall be valid for a period of seven (7) consecutive calendar days.

F. Frequency.

1. No more than one (1) permit of any duration shall be issued and valid at any time for the same address.

2. No permit issued pursuant to this Section for the temporary parking of a recreational vehicle on a public street shall be valid for any period of time within twenty–four (24) hours of the expiration of another permit for the same address.

G. Parking Location. No person shall cause or allow the parking of a recreational vehicle on any public street pursuant to a permit issued under this Section unless it is located on either side of the street of the same block as the resident’s address. Issuance of a permit shall not guarantee a parking space, and parking spaces shall be on a first come, first served basis.

1. Dangerous Traffic Safety Condition. Notwithstanding any permit authorizing the temporary parking of a recreational vehicle on a public street, no recreational vehicle may be parked in a location that creates or exacerbates a dangerous traffic safety condition, including, but not limited to, any location that:
a. Is within fifty feet (50’) of any intersection, or greater distance as determined by the City Engineer;
b. Is within five feet (5’) of the curb cut of any driveway, or greater distance as determined by the City Engineer;
c. Blocks or hinders a traffic lane;
d. Blocks or interferes with critical sight lines for driveways, alleyways, or streets;
e. Blocks or hinders the visibility of a traffic control device; or f. Any location, inclusive of the above, where the City Engineer has caused signage to be installed prohibiting the parking of oversized vehicle or unattached trailers to eliminate or mitigate hazardous conditions, or to otherwise comply with provisions of this ordinance.

2. Where strict adherence to Subsection 8.38.030.G results in a violation of Subsection 8.38.030.G.1, the City Manager (or designee thereof) may authorize the temporary parking of a recreational vehicle on a public street in an alternate location.

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H. Camping or Lodging Prohibited. Recreational vehicles parked on public streets shall not be used for sleeping, cooking, camping, or other residential purposes.

Section 8.38.040 – Disability Parking Permit for Recreational Vehicles.

A. In a manner that is consistent with the provisions of this Section, the City Manager (or designee thereof) is authorized to adopt procedural rules and regulations governing a process for the issuance, denial, and revocation of permits authorizing the temporary parking of recreational vehicles on a public street to any resident of the City who possesses a distinguishing disabled placard or license plate property issued pursuant to the California Vehicle Code.

B. No permit issued pursuant to this Section authorizing the temporary parking of a recreational vehicle on a public street shall issue to any person other than a resident of the City.

C. Application. Any City resident seeking a permit for the temporary parking of a recreational vehicle on a public street shall submit a completed application, on a City–approved form, to the City Manager (or designee thereof). Said application shall be accompanied by a fee as set by Council resolution, and shall contain, at a minimum, the following:

1. The name and address of the City resident requesting the permit;

2. Proof of residency in a manner approved by the City Manager (or designee thereof);

3. The make and model of the recreational vehicle to be temporarily parked on a public street, along with the Vehicle Identification Number and/or license plate number;

4. Proof of ownership, lease, or rental of the recreational vehicle to be temporarily parked on a public street or, alternatively, a statement under penalty of perjury that the owner of the recreational vehicle is a bona fide guest of the applicant in a manner approved by the City Manager (or designee thereof);

5. Proof of a valid disabled license plate issued for the recreational vehicle or a disabled placard properly issued pursuant to the California Vehicle Code;

6. Proof in a manner approved by the City Manager (or designee thereof) that the proposed parking location is necessary to provide access to a specific fixed residential address sited with a lawful dwelling unit at which the person resides or to a specific facility or facilities at which the person is employed or receives services;

7. Proof in a manner approved by the City Manager (or designee thereof) that by reason of the disability which warranted issuance of the California distinguishing placard or license plate, the recreational vehicle is specially equipped and necessary to accommodate the disability of the person seeking the permit so that a reasonable modification to the City’s on–street parking regulations is warranted under State and Federal law.

8. A statement under penalty of perjury that the recreational vehicle will not be used for overnight camping, lodging, or other accommodation purposes while parked on the public street;

9. The signature of the resident/applicant; and,

10. Such other information as the City Manager (or designee thereof) deems necessary for the administration and enforcement of this Chapter as specified on the application form required by this Section.

D. Duration. A parking permit issued under the provisions of this Section shall be valid so long as the person remains disabled, but for no longer than twelve (12) months.

E. Renewal. Any person seeking to renew a permit issued pursuant to the provisions of this Section shall submit to the City Manager (or designee thereof) a new MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 17 of 132 FIRST

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application with all information set forth under Subsection 8.38.040.C, accompanied by a fee as set by Council resolution, at least thirty (30) calendar days prior to expiration.

F. Parking Location. No person shall cause or allow the parking of a recreational vehicle on any public street pursuant to a permit issued under this Section unless it is located on either side of the street of the same block as the resident’s address. Issuance of a permit shall not guarantee a parking space, and parking spaces shall be on a first come, first served basis.

1. Dangerous Traffic Safety Condition. Notwithstanding any permit authorizing the temporary parking of a recreational vehicle on a public street, no recreational vehicle may be parked in a location that creates or exacerbates a dangerous traffic safety condition, including, but not limited to, any location that:
a. Is within fifty feet (50’) of an intersection, or greater distance as determined by the City Engineer;
b. Is within five feet (5’) of the curb cut of any driveway, or greater distance as determined by the City Engineer;
c. Blocks or hinders a traffic lane;
d. Blocks or interferes with critical sight lines for driveways, alleyways, or streets;
e. Blocks or hinders the visibility of a traffic control device; or f. Any location, inclusive of the above, where the City Engineer has caused signage to be installed prohibiting the parking of oversized vehicle or unattached trailers to eliminate or mitigate hazardous conditions, or to otherwise comply with provisions of this ordinance.

2. Where strict adherence to Subsection 8.38.040.F results in a violation of Subsection 8.38.040.F.1, the City Manager (or designee thereof) may authorize the temporary parking of a recreational vehicle on a public street in an alternate location.

G. Accessible Parking Designation. Any person seeking approval of and/or utilizing a designated on–street parking space for physically disabled persons shall adhere to the requirements and prohibitions of Chapter 10.60 of this Code.

H. Camping or Lodging Prohibited. Recreational vehicles parking on public streets shall not be used for sleeping, cooking, camping, or other residential purposes.

Section 8.38.050 – Additional Rules, Regulations, Policies, and Procedures and Conditions of Recreational Vehicle Permits.

The City Manager (or designee thereof) shall have the authority to promulgate rules, regulations, policies, and procedures regulating the issuance, use, suspension, and/or revocation of Recreational Vehicle Permits in a manner that is consistent with the purpose of this Chapter and other applicable laws – including the imposition of conditions upon any permit issued pursuant to the provisions of this Chapter.

Section 8.38.060 – Applicability of Other Laws.

A. Nothing in this Chapter, nor any permit or authorization issued pursuant to this Chapter, shall authorize any oversized vehicle or unattached trailer to be parked, stopped, or left standing in violation of any provision of the California Vehicle Code or any other provision of the Montclair Municipal Code. Nor shall any provision of this Chapter limit or preclude the enforcement of any other applicable law.

B. If a vehicle is classified as both an oversized vehicle and a commercial motor vehicle (as each of these terms are defined in Section 8.02.010 of this Code), the more restrictive regulation set forth in this Code pertaining to the stopping, standing, or parking of said vehicle shall apply.

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Section 8.38.070 – Violations and Penalties.

A. It shall be unlawful for any person to park, stop, or leave standing any oversized vehicle or unattached trailer in violation of the provisions of this Chapter or any condition imposed upon any Recreational Vehicle Permit.

B. It shall be unlawful for any person to transfer, sell, rent, or lease any permit issued pursuant to this Chapter or to allow any such permit to be used by any person other than a guest of that person, either with or without consideration, except as authorized by this Chapter or any applicable rule, regulation, policy, procedure, or condition of a permit.

C. It shall be unlawful for any person to borrow, buy, or otherwise acquire a permit issued pursuant to this Chapter, or to use or display any such permit, except as authorized by this Chapter or any applicable rule, regulation, policy, procedure, or condition of a permit.

D. Notwithstanding Section 1.12.010 of this Code, a violation of this Chapter is subject to a civil penalty in accordance with California Vehicle Code Section 40200, except as follows:

1. Any violation of Section 8.38.070.B or of
Section 8.38.070.C shall constitute a misdemeanor offense and shall be punishable in accordance with Section 1.12.010 of this Code.

SECTION III. Severability.

If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.

SECTION IV. Effective Date.

This Ordinance shall be in full force and effect thirty (30) days after passage.

SECTION V. Posting.

The City Clerk shall certify to the passage of this Ordinance and cause the same to be posted pursuant to Government Code Section 36933.

APPROVED AND ADOPTED this XX day of XX, 2025.

Mayor
ATTEST:

City Clerk
I, Andrea M. Myrick, City Clerk of the City of Montclair, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Ordinance No. 25–1013 of said City, which was introduced at a regular meeting of the City Council held on the XX day of XX, 2025, and finally passed not less than five (5) days thereafter on the XX day of XX, 20XX, by the following vote, to–wit:

AYES: XX
NOES: XX
ABSTAIN: XX
ABSENT: XX

Andrea M. Myrick
City Clerk
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CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: PUBLIC HEARINGS
ITEM NO.: B
FILE I.D.: CDV110
DEPT.: COMMUNITY DEV.

PREPARER: S. GUTIERREZ
SUBJECT: FIRST READING — CONSIDER ORDINANCE NO. 25–1014 AMENDING THE ZONING CODE BY REPEALING AND REPLACING CHAPTER 11.23 OF THE MONTCLAIR

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS IN RESIDENTIAL ZONES (CASE NO. 2025–03) CONSIDER CONTINUING FIRST READING OF ORDINANCE NO. 25–1014 TO TUESDAY, JANUARY 20, 2026, AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS REASON FOR CONSIDERATION: The October 20, 2025 City Council meeting agenda included a public hearing to consider the first reading of Ordinance No. 25–1014 amending the Montclair Municipal Code (MMC) regarding Accessory Dwelling Units and Junior Accessory Dwelling Units (ADUs/JADUs). The intent of this ordinance is to align the City’s ADU/JADU regulations with recent legislative changes to State law. At staff’s request, the City Council opened the item for public comment and then continued the first reading of the proposed ordinance to December 1, 2025, to allow for more time to complete revisions to the ordinance to incorporate newly adopted state requirements.

No public comments were received at the October 20 public hearing.

Amending the Municipal Code is done by ordinance of the City Council, which requires two separate readings of a proposed ordinance. The proposed ordinance must be introduced and considered by the City Council as a public hearing, and the first reading of the proposed ordinance could then take place. The City Council must conduct a second reading and adopt the proposed ordinance at a regular meeting held at least five days after the first reading. If substantial changes are made after the first reading, the revised ordinance must be re–introduced for first reading.

Since the revised ordinance differs substantially from the original version that was reviewed by the Planning Commission and presented to the City Council on October 20, the Planning Commission must now review the updated ordinance, scheduled for its December 8, 2025 meeting, prior to City Council consideration. To avoid additional costs associated with advertising a new public hearing notice, the City Council is respectfully requested to proceed with the scheduled public hearing for this item to gather public testimony and formally continue the first reading of Ordinance No. 25– 1014 to the January 20, 2026, regular City Council meeting.

BACKGROUND: In recent years, the California Legislature has approved, and the Governor has signed into law, several bills that, among other things, amended various sections of the GC to impose new limits on local authority to regulate ADUs and JADUs.

In 2024 and 2025, the California Legislature approved, and the Governor signed into law, the following bills which need to be incorporated in the City’s ADU ordinance in order to be consistent with State law:
• AB 2533 (2024) – Unpermitted ADUs and JADUs
• SB 1211 (2024) – ADUs in Multifamily Developments
• AB 1154 (2025) – JADU Owner–Occupancy; Short–Term Rental • SB 543 (2025) – ADU Size; Number of ADUs; Impact Fees; Permitting Timeline MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 20 of 132 A revised ordinance incorporating the most recent legislation will be considered by the Planning Commission during a noticed public hearing at its upcoming regular meeting on December 8, 2025, and its recommendation will be presented to the City Council for consideration on January 20, 2026.

Under §21080.17 of the California Public Resources Code (PRC), adoption of the proposed ordinance is statutorily exempt from the California Environmental Quality Act (CEQA). Under PRC §21080.17, CEQA does not apply to the adoption of an ordinance by a city or county to implement the provisions of §66310 et seq. of the GC (State ADU law).

The proposed ordinance implements GC §66310 et seq. within the City of Montclair in a manner that is consistent with the requirements of State ADU law.

The currently proposed and upcoming amendments are intended to update existing regulations to ensure compliance with Government Code (GC) section (§) 66310 et seq. related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) constructed in the City. Amending the MMC is required to be consistent with recent State legislation regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) developed within the City. Once amended, the ordinance will comply with GC §65852.2 and §65852.22 et seq., as amended by recent legislation.

Public notice for the City Council public hearing on the proposed ordinance was published in the Inland Valley Daily Bulletin newspaper on September 12, 2025, which advertised the original public hearing on October 20, 2025, and which applies to all future public hearings related to this matter, including any subsequently scheduled hearings. The notice meets the legal notice requirements.

FISCAL IMPACT: The cost for review of future ADU and JADU proposals will be borne by property owners (applicants) at the fee established for review and permits as listed on the City’s Master User Fee Schedule, which is approved and amended from time to time by the City Council.

RECOMMENDATION: Staff recommends the City Council take the following actions:

1. Accept public comment on Ordinance No. 25–1014 amending the Zoning Code and repealing, and replacing Chapter 11.23 of the MMC relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in residential zones (Case No. 2025–03); and

2. Continue first reading of Ordinance No. 25–1014 to Tuesday, January 20, 2026, at 7:00 p.m. in the City Council Chambers.

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CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: PUBLIC HEARINGS
ITEM NO.: C
FILE I.D.: CDV100
DEPT.: COMMUNITY DEV.

PREPARER: M. WESTERLIN
SUBJECT: FIRST READING — CONSIDER ORDINANCE NO. 25–1016 AMENDING SPECIFIC CHAPTERS OF TITLE 10 OF THE MONTCLAIR MUNICIPAL CODE RELATED TO THE

ADOPTION OF BUILDING CODES TO REGULATE CONSTRUCTION IN THE CITY OF

MONTCLAIR

CONSIDER SETTING A PUBLIC HEARING FOR SECOND READING AND TO CONSIDER ADOPTION OF ORDINANCE NO. 25–1016 ON MONDAY, DECEMBER 15, 2025, AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS
REASON FOR CONSIDERATION: Amending the Municipal Code is done by ordinance of the City Council, which requires two separate readings of a proposed ordinance. The proposed ordinance must be introduced and considered by the City Council as a public hearing, and the first reading of the proposed ordinance could then take place. The City Council must conduct a second reading and adopt the proposed ordinance at a regular meeting held at least five days after the first reading. If substantial changes are made after the first reading, the revised ordinance must be re–introduced for first reading.

The City Council is requested conduct the first reading of Ordinance No. 25–1016 amending specific chapters of Title 10 of the Montclair Municipal Code related to adoption of Building Codes to regulate construction in the City of Montclair, a copy of which is attached for City Council review.

The City Council is also requested to set a public hearing for the second reading and to consider adoption of Ordinance No. 25–1016 at its next regular meeting on Monday, December 15, 2025, at 7:00 p.m. in the City Council Chambers.

BACKGROUND: The California Health and Safety Code established a Building Standards Commission with duties to review, approve, codify, and publish building standards every three years. The California Building Standards Code (2025 CBC) includes 12 parts:

Building Vol. 1 & 2, Residential, Administrative, Electrical, Mechanical, Plumbing, Fire, Green, Existing, Historical, and Referenced Standards. The effective date for the 2025 CBC is January 1, 2026. The International Code Council (ICC), upon which the California codes are based and which include additional codes and standards referenced and relied upon by the City, updated its code as of 2024.

Projects submitted on or after January 1, 2026, must comply with these new codes.

Updated State and International Building Codes
The adoption of these Codes regulates the fabrication, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area or other improvements to real property; maintenance of all buildings or structures in the City of Montclair; and provide for the issuance of permits and collection of fees.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 22 of 132 Due to the volume of information contained in the complete 2025 CBC and 2024 ICC, the full updated CBC documents can be viewed online at https://www.dgs.ca.gov/bsc/codes and the ICC documents at https://codes.iccsafe.org/codes/i–codes/2024–icodes.

Notable changes to the state and international building codes include:
• Accessory Dwelling Units: Maximum area requirements, and smoke alarm required for sleeping lofts.
• New buildings (Commercial and residential) will require higher energy performance standards.
• Increased requirements for solar panel installation for commercial buildings Systems will now be often paired with battery energy storage systems. • Electric–ready infrastructure is required for new commercial kitchens. • Electrical Vehicle Charging and vehicle lifts in multi–family residential garages for parking to address equipment installation and to ensure that 100 percent of parking spaces will have EV charging receptacles.
• New air balancing requirements for ventilation systems in residential homes. • Water saving provision for temperature–actuated, flow reduction devices for individual water fittings.
• Seismic restraint (straps) required on all appliances (not solely the water heater). • Expansion of Heat Pumps: The new code encourages the use of high–efficiency heat pumps for both space and water heating in newly constructed residential and non–residential buildings. This shift supports California's goal of reducing reliance on natural gas and moving towards an all–electric future. • New Energy efficient mandates called out for Smart Home readiness in residential buildings.
• Enhanced fire sprinkler protection requirements for certain occupancies where battery systems and EV charging equipment may be located. • Updated regulations for Class B roofing materials to ensure higher fire resistance.

Municipal Code Changes
The city is incorporating the new state and international codes by reference and amending Title 10 as needed to update references to the outdated codes, as indicated in “Exhibit A” to the proposed Ordinance.

FISCAL IMPACT: The City Council’s adoption of Ordinance No. 25–1016 would have no fiscal impact.

RECOMMENDATION: Staff recommends the City Council take the following actions:

1. Conduct first reading of Ordinance 25–1016 amending specific chapters of Title 10 of the Montclair Municipal Code related to adoption of Building Codes to regulate construction in the City of Montclair.

2. Set a public hearing for second reading and to consider adoption of Ordinance No. 25–1016 for Monday, December 15, 2025, at 7:00 p.m. in the City Council Chambers.

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ORDINANCE NO. 25–1016

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MONTCLAIR AMENDING SPECIFIC CHAPTERS OF TITLE 10 OF

THE MONTCLAIR MUNICIPAL CODE AND ADOPTING BY
REFERENCE THE 2025 EDITION OF THE CALIFORNIA
ADMINISTRATIVE CODE; THE 2025 EDITION OF THE
CALIFORNIA BUILDING CODE, VOLUMES 1 AND 2, INCLUDING
APPENDIX CHAPTERS B, I, P AND J; THE 2025 EDITION OF THE CALIFORNIA ELECTRICAL CODE; THE 2025 EDITION OF THE
CALIFORNIA ELECTRICAL CODE; THE 2025 EDITION OF THE

CALIFORNIA FIRE CODE, INCLUDING APPENDIX CHAPTERS B,
BB, C, CC, AND H; THE 2025 EDITION OF THE CALIFORNIA
GREEN BUILDING STANDARDS CODE; THE 2024 EDITION OF
THE INTERNATIONAL PROPERTY MAINTENANCE CODE; THE
2025 EDITION OF THE CALIFORNIA MECHANICAL CODE; THE
2025 EDITION OF THE CALIFORNIA PLUMBING CODE; AND
THE 2025 EDITION OF THE CALIFORNIA RESIDENTIAL CODE,
INCLUDING APPENDIX CHAPTERS I, H AND AX; TOGETHER

WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS, AND

EXCEPTIONS INCLUDING FEES AND PENALTIES
WHEREAS, the California Health and Safety Code establishes a Building Standards Commission whose duties include approval, codification, and publication of building standards in a triennial edition of the California Building Standards Code, commonly called Title 24; and
WHEREAS, the Building Standards Commission also establishes a date that these codes become effective throughout the state; and
WHEREAS, adoption of these codes would regulate the fabrication, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area, or other improvements to real property; maintenance of all buildings or structures in the City of Montclair; and provision for issuance of permits and collection of fees, therefore; and
WHEREAS, Building Standards Code does not include the adoption of procedural ordinances by a city or other agency related to civil, administrative, or criminal procedures and remedies available for enforcing code violations.

NOW, THEREFORE, THE CITY THE CITY COUNCIL OF THE CITY OF MONTCLAIR DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I. Amendments to Code.

Title 10 of the Montclair Municipal Code is hereby amended as provided for in Exhibit “A.”
SECTION II. Severability.

If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.

SECTION III. Effective Date.

This Ordinance shall be in full force and effect thirty (30) days after passage.

SECTION IV. Posting.

The City Clerk shall certify to the passage of this Ordinance and cause the same to be posted pursuant to Government Code Section 36933.

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APPROVED AND ADOPTED this XX day of XX, 2025.

Mayor
ATTEST:

City Clerk
I, Andrea M. Myrick, City Clerk of the City of Montclair, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Ordinance No. 25–1016 of said City, which was introduced at a regular meeting of the City Council held on the XX day of XX, 2025, and finally passed not less than five (5) days thereafter on the XX day of XX, 20XX, by the following vote, to–wit:

AYES: XX
NOES: XX
ABSTAIN: XX
ABSENT: XX

Andrea M. Myrick
City Clerk
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Exhibit A
to Ordinance No. 25-1016
Amendments to Montclair Municipal Code
Title 10 – BUILDINGS AND CONSTRUCTION
Chapter 10.02 – DEFINITIONS

10.02.010 – Definitions.

New construction means, for the purposes of enforcing the provisions of the California Fire Code, California Building Code, and the California Residential Building Code, any work, addition to, remodel, repair, renovation or alteration of any building(s) or structure(s) that meet any of the following criteria:
• Fifty percent or more of the exterior weight bearing walls are removed or demolished. • Fifty percent of the wall plate height is raised.
• A story is added that increases the existing floor area by more than 35 percent. • Additions within three years that exceed 50 percent of existing original floor area.

The Building Official shall make the final determination regarding the application of this section.

Chapter 10.04 – ADMINISTRATIVE CODE

UNIFORM CODES FOR THE ABATEMENT OF DANGEROUS
BUILDINGS*1

10.04.010 – Adoption.

That certain document in book form entitled California Administrative Code, 2025 Uniform Code for the Abatement of Dangerous Buildings," 1997 Edition, as prepared and published by the International Code Council, Conference of Building Officials, 5360 South Workman Mill Road, Whittier, California, is referred to and by such reference incorporated in this chapter and adopted as a supplement to the Building Code of the City. One copy of the California Administrative Code, certified by the City Clerk of the City, shall be filed and will be is kept on file for use and examination by the public in the office of the Building Official, Office of the Keeper of Records Office in the City and can also be viewed online at https://www.dgs.ca.gov/bsc/codes.

10.04.020 – Administrative Code amendments.

The following portions and sections of the Administrative Code are amended as follows:

Subsection 101.3, "Scope," is hereby amended by adding the following language:

In order to properly maintain and safeguard healthful living conditions and comply with all provisions of the latest adopted codes, It is declared unlawful to use any streetcars, boxcars, house cars, motor bus bodies, or similar means of conveyance, or structures of similar nature of construction, for places of habitation, residence, or place of business in this City provided, however, that nothing contained herein shall prohibit the use of any house trailer or mobile home for places of abode or habitation in an approved mobile home park, provided such structures comply with all other conditions and requirements of this Code.

Subsection 301.2.1, "Building permits," is hereby amended as follows:

Item 2 is hereby deleted in its entirety.

Item 5 is amended to read as follows:

Retaining walls that are not over three feet in height, measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II, or III-A liquids.

Item 11 is hereby deleted in its entirety.

Subsection 304.1, "General," is hereby deleted in its entirety and replaced as follows:

Fees shall be assessed in accordance with the Development Review Fee Schedule as established by resolution of the City Council of the City of Montclair. For buildings, structures, electrical, plumbing, mechanical gas or alterations requiring a permit, a fee for each permit shall be paid in accordance with said fee schedule.

Subsection 304.2, "Permit Fees," is hereby deleted in its entirety.

Subsection 304.3, "Plan Review Fees," paragraph one, is hereby deleted in its entirety and replaced as follows:

When submittal documents are required by Subsection 302.2, a plan review fee shall be paid at the time of submittal of documents for plan review. The plan review fee shall be established in the 1 * Prior code history: Prior code Section 8-14.02.

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Development Review Fee Schedule as established by resolution of the City Council of the City of Montclair.

Subsection 304.3, "Plan Review Fees," paragraph two, is hereby deleted in its entirety and replaced as follows:

The plan review fees for electrical, mechanical and plumbing work shall be established in the Development Review Fee Schedule as established by resolution of the City Council of the City of Montclair.

Subsection 304.3, "Plan Review Fees," paragraph three, is hereby deleted in its entirety and replaced as follows:

When a plan for grading work is required to be submitted, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said grading plan review fees are established by resolution of the City Council of the City of Montclair. Separate plan review fees shall apply to retaining walls of major drainage structures as required elsewhere in this Code.

Subsection 304.3, "Plan Review Fees," is hereby amended by adding the following language:

When the City retains a private entity or person to perform plan review, the plan review fee shall be in an amount sufficient to defray the cost of such services, plus a 15 percent fee to cover the cost of administration, but in no case shall the plan review fee be less than the amount specified in this Section.

Subsection 304.5.2, "Fee," is hereby deleted in its entirety and replaced as follows:

Whenever the same person or entity is found to have performed work for which a permit is required without first obtaining said permit four or more times, said investigation fee shall be ten times the fee amount set forth in the adopted Development Review Fee Schedule.

Section 305, "Inspections," is hereby amended by adding the following subsection:
305.9 Workmanship. It is the intention of the City that all construction carried on under the review of the Building Division be of good quality. The Building Official shall be empowered to enforce the installation of work which is straight, level, plumb, square, etc., as the situation requires. All work shall be well fit and of a durable nature. Paint in all cases shall not be below normal standard for the use applied. The proper grading of walks, drives and yards shall be required when being installed with the work requiring a building permit. A minimum thickness of 3½ inches for flat concrete work and 2 inches for asphalt paving shall be required. All exterior flat concrete work shall include such breaks for expansion as deemed necessary by the Building Official.

Section 309, "Certificate of Occupancy," is hereby deleted in its entirety.

Table 3-A, "Building Permit Fees," is hereby deleted in its entirety.

Table 3-B, "Electrical Permit Fees," is hereby deleted in its entirety.

Table 3-C, "Mechanical Permit Fees," is hereby deleted in its entirety.

Table 3-D, "Plumbing Permit Fees," is hereby deleted in its entirety.

Table 3-E, "Elevator Permit Fees," is hereby deleted in its entirety.

Table 3-F, "Elevator Annual Certificates of Inspection Fees," is hereby deleted in its entirety.

Chapter 10.08 – BUILDING CODE

10.08.010 – Adoption.

Except as provided in this chapter, those certain building codes known and designated as the California Building Code, 2022 2025 Edition, Volumes 1 and 2, including Appendix Chapters “B,” "I," “P,” and "J," based on the 2021 2024 International Building Code as published by the International Code Council, shall be and become the Building Code Codes of the City of Montclair for regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building and/or structure or any appurtenances connected or attached to such buildings or structures throughout the City. The California Building Code is and its appendix chapters will be on file for public examination in the office of the Building Official. The California Building Code can also be viewed online at https://www.dgs.ca.gov/bsc/codes.

10.08.020 – Building Code amendments.

The following section of Chapter 1, "Scope and Administration, Division I, California Administration," is hereby amended as follows:

1.8.8 Appeals Board. Subsection 1.8.8 is hereby deleted in its entirety. […]
Subsection 104.10 104.12, "Cooperation of Other Officials and Officers," shall be added as follows:
104.10 104.12 Cooperation of Other Officials and Officers. The Building Official may request and shall receive the assistance and cooperation of other officials of this jurisdiction so far as is required in the discharge of the duties required by this Code or other pertinent laws or ordinances.
[…]
Subsection 109.2, "Schedule of permit fees," is hereby amended by adding the following language:

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When submittal documents are required by Section 109, a plan review fee shall be paid at the time of submittal of documents for plan review. Fees shall be assessed in accordance with the Development Review Master User Fee Schedule established by resolution of the City Council.

When the City retains a private entity or person to perform plan review, the plan review fee shall be in an amount sufficient to defray the cost of such services, plus a 15 percent fee to cover the cost of administration, but in no case shall the plan review fee be less than the amount specified in this Section.
[…]
Chapter 10.20 – ELECTRICAL CODE2

10.20.010 – Adoption.

Except as provided in this Chapter, the The California Electrical Code, 2022 2025 Edition, based on the 2021 2023 National Electrical Code as published by the National Fire Protection Association, shall be and become the Electrical Code of the City of Montclair, regulating all installation, arrangement, alteration, repair, use, and other operation of electrical wiring, connections, fixtures, and other electrical appliances on premises within the City. The California Electrical Code is on file for public examination in the office of the Building Official, and can also be viewed online at https://www.dgs.ca.gov/bsc/codes.

The 2022 Edition of the California Electrical Code is hereby adopted with no amendments.

10.20.020 – Electrical code amendments.

The 2016 2025 Edition of the California Electrical Code is hereby adopted with no amendments.

10.20.030 – Small residential rooftop solar energy system review process. […]
Electronic submittal means the utilization of one or more of the following:

1. E-mail,.

2. The internet,.

3. Facsimile transmission.
[…]

10.20.040 – Electric vehicle charging systems expedited, streamlined permitting process.
[…]
Electronic submittal means the utilization of one or more of the following:

1. E-mail,

2. The internet,

3. Facsimile transmission.
[…]
Chapter 10.28 – FIRE CODE3

10.28.010 – Adoption.

There is adopted by the City Council a code known as the California Fire Code, 2022 2025 Edition, based on the 2021 2024 International Fire Code, as published by the "International Code Council," and referenced as the California Code of Regulations, Title 24, Part 9, including Appendices B, BB, C, CC, and H. The Except as provided in this chapter, the California Fire Code and its appendix chapters shall regulate the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conservation, occupancy, equipment, use, height, area and maintenance of all buildings and/or structures in the City for all fire related issues. The California Fire Code will be is on file for public examination in the Office office of the Building Official, and can also be viewed online at https://www.dgs.ca.gov/bsc/codes.

10.28.020 – Scope and administration.

The following portions and sections of Chapter 1, Division II, “Scope and Administration," are hereby amended as follows:

A. Section 112.4 113.4 Violation penalties is hereby revised as follows: Infraction, Misdemeanor, as follows:
112.4 113.4 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of 2 Prior code history: Prior code Section 8-3.02.
3 Editor's note— Ord. No. 19-988, § V, adopted December 16, 2019, repealed ch. 10.28, §§ 10.28.010—10.28.060, 10.28.090—

10.28.320, and enacted a new ch. 10.28, §§ 10.28.010—10.28.050, as set out herein. The former chapter pertained to similar subject matter and derived from prior code §§ 4-3.201—4-3.206, 4-3.301, 4-3.303—4-3.315, 4-3.318, 4-3.319; Ord. 99-790 (part); Ord. 99-791 Exh. A (part); Ord. 02-824 §§ 2, 3 (part); Ord. 07-900 §§ 2, 3 (part); Ord. No. 10-919, §§ 3, 4, adopted Jan. 3, 2011; Ord. No. 13-939, §§ 3, 4, adopted Jan. 6, 2014; and Ord. No. 17-964, §§ 5—7, adopted Feb. 21, 2017.

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a permit or certificate used under provisions of this code, shall be guilty of either a misdemeanor, infraction or both as prescribed in Section 112.4.2 113.4.2 and 112.4.3 113.4.2. Penalties shall be as prescribed in local ordinance. Each day that a violation continues after due notice has been served shall be deemed a separate offense.

B. Sections 112.4.2 113.4.2 Infraction is hereby added as follows:
112.4.2 113.4.2 Infraction. Except as provided in Section 112.4.3 113.4.3, persons operating or maintaining any occupancy, premises or vehicle subject to this code that shall permit any fire or life safety hazard to exist on premises under their control shall be guilty of an infraction.

C. Sections 112.4.3 113.4.3 Misdemeanor is hereby added as follows:
112.4.3 113.4.3 Misdemeanor. Persons who fail to take immediate action to abate a fire or life safety hazard when ordered or notified to do so by the chief or a duly authorized representative, or who violate the following sections of this code, shall be guilty of a misdemeanor:
(1) 104.12.2 104.11.2 Obstructing operations
(2) 104.12.3 104.11.3 Systems and Devices
(3) 109.6 110.6 Overcrowding
(4) 112.3.2 113.3.2 Compliance with Orders and Notices
(5) 113.4 114.4 Failure to comply
(6) 305.4 Deliberate or negligent burning
(7) 308.1.2 Throwing or placing sources of ignition
(8) 310.7 Burning Objects
(9) 3108.4 3107.4 Open or exposed flames

10.28.022 – Definitions.
[…]
New construction means for the purposes of enforcing the provisions of the California Fire Code, California Building Code, and the California Residential Building Code, any work, addition to, remodel, repair, renovation, or alteration of any building(s) or structure(s) may be defined as "new construction" when:
• Fifty percent or more of the exterior weight bearing walls are removed or demolished; • Fifty percent of the wall plate height is raised;
• When a story is added that increases the existing floor area by more than 35 percent; • Additions within three years that exceed 50 percent of existing original floor area.

The Building Official shall make the final determination regarding the application of this section

10.28.024 – Emergency Planning and Preparedness.

Only the following sections of Chapter 4 of the California Fire Code are adopted:
• 401—401.9
• 402
• 403
• 403.1
• 403.4—403.4.4 404.1
• 403.10.2.1.1 404.5
• 403.12—403.12.3 404.5-404.6.6
• 404.5—404.6.6 405
• 406
• 407

10.28.025 – Fire service features.

The following section Chapter 5 of the California Fire Code, Fire Service Features, Chapter 5 of the California Fire Code is adopted in its entirety with the following amendments:
[…]
B. Section 503.2.1 Dimensions is revised as follows:

DB. Fire Service Features is adopted in its entirety with the following amendment: Section 501.3 Construction documents is revised as follows:
501.3 Construction documents. Construction documents for proposed fire apparatus access, location of fire lanes, security gates across fire apparatus roads and construction documents and hydraulic calculations for fire hydrant systems shall be submitted to the fire department for review and approval prior to construction. The design shall be in accordance MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 29 of 132 FIRST

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with this code, national standards, and the City of Montclair Guideline for Fire Department Access & Water Requires for Commercial & Residential Development, and the City of Montclair Guideline for Underground Piping for Private Hydrants & Sprinkler Supply Line.

C. Section 503.2.1 Dimensions is revised as follows:
503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet (6096 mm), exclusive of shoulders, except for approved security gates in accordance with Section 503.6, and an unobstructed vertical clearance of not less than 13 feet 6 inches (4115 mm). The width is measured flow-line to flow-line.

CD. Section 504.5 Escape Windows is added as follows:
[…]
Chapter 10.30 – GREEN BUILDING STANDARDS CODE

10.30.010 – Adoption.

Except as provided in this chapter, the California Green Standards Code, 2022 2025 Edition, as published by the California Building Standards Commission, shall be and become the Green Building Standards Code of the City of Montclair, regulating and controlling the planning, design, operation, use and occupancy of every newly constructed building or structure in the City. The California Green Building Standards Code shall be on file for public examination in the office of the Building Official, and can be viewed online at https://www.dgs.ca.gov/bsc/codes.

10.30.020 – Green Building Standards Code amendments.

The 2022 2025 Edition of the California Green Building Standards Code is hereby adopted with no amendments.

Chapter 10.32 – PROPERTY MAINTENANCE CODE4

10.32.010 – Adoption.

Except as provided in this chapter of the The International Property Maintenance Code, 2022 2024 Edition, as published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, IL 60478, is referenced to and, by such reference, incorporated in this chapter and adopted as the Property Maintenance Code of the City of Montclair., except as certain portions are hereinafter specifically amended. One copy of the International Property Maintenance Code certified by the City Clerk of the City of Montclair shall be filled filed and kept in the Building Division office of the Building Official for use and examination by the public, and can also be viewed online at https://codes.iccsafe.org/codes/i-codes/2024-icodes.

The 2021 Edition of the International Property Maintenance Code is hereby adopted with no amendments.

Chapter 10.36 – MECHANICAL CODE5

10.36.010 – Adoption.

Except as provided in this chapter, the The California Mechanical Code, 2022 2025 Edition, based on the 2022 2024 Uniform Mechanical Code as published by the International Association of Plumbing and Mechanical Officials (IAPMO), shall be and become the Mechanical Code of the City of Montclair, regulating and controlling the design, construction, installation, quality of materials, location, operation, and maintenance of heating, ventilating, cooling, refrigeration systems, incinerators, and other miscellaneous heat-producing appliances. The California Mechanical Code is on file for public examination in the office of the Building Official, and can also be viewed online at https://www.dgs.ca.gov/bsc/codes.

10.36.020 – Mechanical Code amendments.

The 2022 2025 Edition of the California Mechanical Code is hereby adopted with no amendments.

Chapter 10.40 – PLUMBING CODE6

10.40.010 – Adoption.

Except as provided in this chapter, the California Plumbing Code, 2022 2025 Edition, based on the 2021 2024 International Plumbing Code as published by the International Association of Plumbing and Mechanical Officials (IAMPO) shall be and become the Plumbing Code of the City of Montclair, regulating erection, installation, alteration, repair, relocation, replacement, maintenance, or use of plumbing systems 4 Editor's note(s)—Ord. No. 17-964, § 9, adopted February 21, 2017, repealed the former Chapter 10.32, § 10.32.010, and enacted a new Chapter 10.32 as set out herein. The former Chapter 10.32 pertained to the housing code and derived from prior code § 8-

7.01; Ord. No. 99-789; Ord. No. 99-791 and Ord. No. 02-825. 5 Editor's note(s)—Ord. No. 10-918, § 6, adopted November 15, 2010, repealed the former Chapter, §§ 10.36.010 and 10.36.020, and enacted a new Chapter 10.36 as set out herein. The former Chapter 10.36 pertained to similar subject matter and derived from Ord. No. 07-899.
6 Editor's note(s)—Ord. No. 10-918, § 6, adopted November 15, 2010, repealed the former Chapter 10.40, §§ 10.40.010 and

10.40.020, and enacted a new Chapter 10.40 as set out herein. The former Chapter 10.40 pertained to similar subject matter and derived from Ord. No. 07-899.

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within the City. The California Plumbing Code is on file for public examination in the office of the Building Official, and is also available to view online at https://www.dgs.ca.gov/bsc/codes.

10.40.020 –Plumbing Code amendments.

The 2022 2025 Edition of the California Plumbing Code is hereby adopted with no amendments.

Chapter 10.42 – RESIDENTIAL BUILDING CODE

10.42.010 – Adoption.

Except as provided in this chapter, the California Residential Code, 2022 2025 Edition, based on the 2021 2024 International Residential Code, including Appendix Chapters "I," "H," and "AX," based on the 2021 International Residential Code, as published by the California Building Standards Commission, shall be and become the Residential Building Code of the City of Montclair, regulating construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every detached one- and two-family dwelling and townhouse not more than three stories above grade in height with a separate means of egress and structures accessory thereto in the City. The California Residential Code is on file for public examination in the office of the Building Official, and can be viewed online at https://www.dgs.ca.gov/bsc/. […]
Chapter 10.46 – ABANDONED AND VACANT PROPERTY

REGISTRATION AND MAINTENANCE
[…]

10.46.070 – Security requirements.

A. Real properties that are subject to registration pursuant to this chapter (and buildings or structures thereon) shall be secured within 72 hours of becoming abandoned, vacant, or showing evidence of vacancy in a manner to prevent access by unauthorized persons including, but not limited to, the closure, locking, and/or boarding of windows, doors, gates, or other openings of such a size that it may allow a child to access the interior of the real property and/or buildings or structures located thereon (including garage structures or detached accessory structures).

1. No window, door, or other opening shall be boarded without prior written approval of the Building Official Fire Chief (or his or her designee); and when such approval has been granted, the boarding of any window, door, or other opening shall be completed to a minimum of the current United States Department of Housing and Urban Development (HUD) and local securing standards at the time the boarding is completed or required and shall be consistent with the requirements of this chapter.
[…]
Chapter 10.56 – ADMINISTRATIVE CODE

10.56.010 – Adoption.

That certain document in book form entitled "Uniform Administrative Code, 1997 Edition," as prepared by the International Conference of Building Officials, 5360 South Workman Mill Road, Whittier, California, is referenced to, and by such reference incorporated in this chapter and adopted as the Administrative Code of the City; except as certain portions are hereinafter specifically amended. One copy of the Uniform Administrative Code, certified by the City Clerk of the City, shall be filed and will be kept on file for use and examination by the public at the City of Montclair, 5111 Benito Street, Montclair, California.

10.56.020 Administrative Code amendments.

The following portions and sections of the Administrative Code are amended as follows:

Subsection 101.3, "Scope," is hereby amended by adding the following language:

In order to properly maintain and safeguard healthful living conditions and comply with all provisions of the latest adopted codes, It is declared unlawful to use any streetcars, boxcars, house cars, motor bus bodies, or similar means of conveyance, or structures of similar nature of construction, for places of habitation, residence, or place of business in this City provided, however, that nothing contained herein shall prohibit the use of any house trailer or mobile home for places of abode or habitation in an approved mobile home park, provided such structures comply with all other conditions and requirements of this Code.

Subsection 301.2.1, "Building permits," is hereby amended as follows:

Item 2 is hereby deleted in its entirety.

Item 5 is amended to read as follows:

Retaining walls that are not over three feet in height, measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II, or III-A liquids.

Item 11 is hereby deleted in its entirety.

Subsection 304.1, "General," is hereby deleted in its entirety and replaced as follows:

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Fees shall be assessed in accordance with the Development Review Fee Schedule as established by resolution of the City Council of the City of Montclair. For buildings, structures, electrical, plumbing, mechanical gas or alterations requiring a permit, a fee for each permit shall be paid in accordance with said fee schedule.

Subsection 304.2, "Permit Fees," is hereby deleted in its entirety.

Subsection 304.3, "Plan Review Fees," paragraph one, is hereby deleted in its entirety and replaced as follows:

When submittal documents are required by Subsection 302.2, a plan review fee shall be paid at the time of submittal of documents for plan review. The plan review fee shall be established in the Development Review Fee Schedule as established by resolution of the City Council of the City of Montclair.

Subsection 304.3, "Plan Review Fees," paragraph two, is hereby deleted in its entirety and replaced as follows:

The plan review fees for electrical, mechanical and plumbing work shall be established in the Development Review Fee Schedule as established by resolution of the City Council of the City of Montclair.

Subsection 304.3, "Plan Review Fees," paragraph three, is hereby deleted in its entirety and replaced as follows:

When a plan for grading work is required to be submitted, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said grading plan review fees are established by resolution of the City Council of the City of Montclair. Separate plan review fees shall apply to retaining walls of major drainage structures as required elsewhere in this Code.

Subsection 304.3, "Plan Review Fees," is hereby amended by adding the following language:

When the City retains a private entity or person to perform plan review, the plan review fee shall be in an amount sufficient to defray the cost of such services, plus a 15 percent fee to cover the cost of administration, but in no case shall the plan review fee be less than the amount specified in this Section.

Subsection 304.5.2, "Fee," is hereby deleted in its entirety and replaced as follows:

Whenever the same person or entity is found to have performed work for which a permit is required without first obtaining said permit four or more times, said investigation fee shall be ten times the fee amount set forth in the adopted Development Review Fee Schedule.

Section 305, "Inspections," is hereby amended by adding the following subsection:
305.9 Workmanship. It is the intention of the City that all construction carried on under the review of the Building Division be of good quality. The Building Official shall be empowered to enforce the installation of work which is straight, level, plumb, square, etc., as the situation requires. All work shall be well fit and of a durable nature. Paint in all cases shall not be below normal standard for the use applied. The proper grading of walks, drives and yards shall be required when being installed with the work requiring a building permit. A minimum thickness of 3½ inches for flat concrete work and 2 inches for asphalt paving shall be required. All exterior flat concrete work shall include such breaks for expansion as deemed necessary by the Building Official.

Section 309, "Certificate of Occupancy," is hereby deleted in its entirety.

Table 3-A, "Building Permit Fees," is hereby deleted in its entirety.

Table 3-B, "Electrical Permit Fees," is hereby deleted in its entirety.

Table 3-C, "Mechanical Permit Fees," is hereby deleted in its entirety.

Table 3-D, "Plumbing Permit Fees," is hereby deleted in its entirety.

Table 3-E, "Elevator Permit Fees," is hereby deleted in its entirety.

Table 3-F, "Elevator Annual Certificates of Inspection Fees," is hereby deleted in its entirety.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 32 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 1
FILE I.D.: FIN540
DEPT.: FINANCE
PREPARER: A. VONG/V. FLORES
SUBJECT: CONSIDER APPROVAL OF RATIFICATION OF WARRANT REGISTER AND PAYROLL

DOCUMENTATION
REASON FOR CONSIDERATION: The City Council is requested to consider approval and ratification of the Warrant Register and Payroll Documentation.

BACKGROUND: Mayor Dutrey examined the Warrant Register dated November 17, 2025, and the Payroll Documentation dated November 2, 2025, and recommends their approval.

FISCAL IMPACT: The City Manager authorized the Warrant Register dated November 17, 2025, which totals $1,340,587.75.

The City Manager authorized the Payroll Documentation dated November 2, 2025, which totals $942,056.91 gross, with $664,513.51 net being the total cash disbursement.

RECOMMENDATION: Staff recommends the City Council approve and ratify the above– referenced Warrant Registers and Payroll Documentation.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 33 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 2
FILE I.D.: PDT430
DEPT.: POLICE
PREPARER: B. VENTURA
SUBJECT: CONSIDER RECEIVING AND FILING THE MONTCLAIR POLICE DEPARTMENT 2024–25 MILITARY EQUIPMENT ANNUAL REPORT PURSUANT TO GC §7072
CONSIDER AUTHORIZING THE SCHEDULING OF A FOLLOW–UP POLICE DEPARTMENT COMMUNITY ENGAGEMENT MEETING ON WEDNESDAY, DECEMBER 10, 2025, AT 5:00 P.M. IN THE EMERGENCY OPERATIONS CENTER COMMUNITY ROOM AT 4870

ARROW HIGHWAY, MONTCLAIR
REASON FOR CONSIDERATION: State law requires the Police Department to implement a Military Equipment Policy in compliance with Assembly Bill (AB) 481 (2021), which codified Government Code (GC) Sections (§§) 7070–7075. In compliance with GC §7072, the Police Department is required to annually submit for review a Military Equipment Annual Report to the City Council.

BACKGROUND: On March 21, 2022, the City Council adopted Ordinance No. 22–1000 approving the Montclair Police Department’s Military Equipment Policy (Policy 707) in compliance with AB 481. AB 481, codified as GC §§7070–7075, places requirements on California law enforcement agencies relating to the funding, acquisition, or use of “military equipment” as defined in GC §7070.

Montclair Police Department Policy 707.7 and GC §7072 requires the Police Department to submit to the City Council and post on the City’s website the attached Military Equipment 2024–25 Annual Report. The report is required to contain a summary of the following:
• How the military equipment was used and the purpose of its use; • Complaints or concerns received concerning the military equipment; • The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response; • The total annual cost and quantity for each type of military equipment, including acquisition, personnel training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of this report; and • The Montclair Police Department’s intention to acquire additional military equipment in the next year, including the quantity sought for each type of military equipment.

Government Code §7072(b) requires that, within 30 days of submitting and publicly releasing an annual military equipment report, the law enforcement agency hold at least one well–publicized and conveniently located community engagement meeting at which the general public may discuss and ask questions regarding the annual military equipment report, including the funding, acquisition, or use of military equipment. In accordance with the procedure set forth in GC §7072(b), this required meeting is MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 34 of 132 requested to occur at the Montclair Police Department’s Emergency Operations Center Community Room on Wednesday, December 10, 2025 at 5:00 p.m. The meeting will be well–publicized on the City’s website and social media platforms and via press release.

Those wishing to attend via Zoom may do so—the meeting link will be available on the following page of the City’s website: https://www.cityofmontclair.org/assembly-bill481-montclair-police-department-military-equipment-policy/.

FISCAL IMPACT: Receiving and filing the Montclair Police Department 2024–25 Military Equipment Annual Report would have no fiscal impact to the City.

RECOMMENDATION: Staff recommends the City Council take the following actions:

1. Receive and file the Montclair Police Department 2024–25 Military Equipment Annual Report pursuant to GC §7072; and

2. Authorize the scheduling of a follow–up Police Department community engagement meeting on Wednesday, December 10, 2025, at 5:00 p.m. in the Emergency Operations Center Community Room at 4870 Arrow Highway, Montclair.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 35 of 132 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 36 of 132 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 37 of 132 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 38 of 132 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 39 of 132 Rev. 10/23
Montclair Police Department
Military Equipment List

1. Armored Personnel Carrier, vehicle with entry apparatus attached (Category 3) a. Quantity, Description, Capabilities, and Purchase Cost:
2023 LENCO BEARCAT G3 cost: approximately $336,000, quantity: 1. The Lenco Bearcat G3 is an armored vehicle that seats 10-12 personnel with open floor plan that allows for rescue of downed personnel or civilians. The BearCat G3 includes a heavy-duty upgraded suspension system, off-road tires and run flats, to provide enhanced off-road performance. The increased ground clearance and robust suspension allows for emergency response in rural regions and natural disaster scenarios. It can stop various projectiles, which provides greater safety to the community and officers beyond the protection level of shield and personal body armor, and is equipped with a hydraulic ram breaching system.
b. Purpose:

To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, assist in resolving critical incidents, or display at a community events.
c. Authorized Use:

The use of armored vehicles shall only be authorized by a Watch Commander, based on the specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
d. Expected Lifespan:

Approximately 25 years
e. Fiscal Impact:

Annual maintenance cost estimated between $0 and $1000 annually

2. Armored Personnel Carrier, vehicle with entry apparatus attached (Category 2) a. Quantity, Description, Capabilities, and Purchase Cost:

One (1) “Peacekeeper” brand Armored Rescue Vehicle, Cadillac Gage Peacekeeper, built on a 1980 Dodge chassis; Cost: Obtained through the California State Agency for Surplus Property in 2002 as non-operable, and refurbished through donations by various local vendors; The Peacekeeper is designed to provide ballistic protection during tactical events (designed to withstand multiple bullet strikes from small arms fire as well as low level explosions). Equipped with emergency lights/siren and a public address system. Common uses for the Peacekeeper include citizen and officer rescues, evacuations, and the deployment of officers and approved equipment. The MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 40 of 132 Rev. 10/23
Peacekeeper is a regional mutual-aid asset that has been requested and deployed to surrounding cities as well as public community outreach events for display.
b. Purpose:

To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, assist in resolving critical incidents, or display at a community event that is taking place. c. Authorized Use:

The use of armored vehicles shall only be authorized by a Watch Commander based on the specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
d. Expected Lifespan:

Approximately 25 years
e. Fiscal Impact:

Annual maintenance cost estimated between $0 and $1000 annually

3. Command and Control Vehicles (Category 5)
a. Quantity, Description, Capabilities, and Purchase Cost:

One (1) Model Year 2014 “Ultra Haulers” brand Command Trailer; Cost:
$37,286,. The Command Trailer is a mobile command post and an equipment storage trailer. Computerized screen used for tracking operations or projecting public information on the exterior. Desk with radios for dispatch on the interior.

Several storage areas for the different equipment used by department members. Water, generator, tables, chairs and televisions. b. Purpose:

To be used based on the specific circumstances of a given critical incident, large event, natural disaster, or display at a community event that is taking place. c. Authorized Use:

The Command Trailer shall be used by officers trained in it deployment and in a manner consistent with Department policy and training. The driver of the vehicle towing the trailer shall have a valid California driver’s license. d. Expected Lifespan:
25 Years
e. Fiscal Impact:

Annual maintenance cost estimated between $0 and $1000 annually.

4. Specialized Firearms and Ammunition (Category 9)
a. Quantity, Description, Capabilities, and Purchase Cost:

Twenty-four (24) Colt Carbine Rifle LE6945CQB, and five (5) personally owned (P/O) rifles including one (1) Daniel Defense M4V7 SLW, three (3) Geissele Automatics SD-556, and one (1) Bravo Company Manufacturing BCM4 firearm, MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 41 of 132 Rev. 10/23
all capable of accurately stopping an armed subject at various distances. The Colt Carbine and approved P/O rifles are lightweight, air-cooled, gas operated, magazine fed, shoulder fired weapons, designed for semi-automatic fire. The Colt Carbine and P/O rifles do not have an expiration and will need to be serviced or replaced when the rifle fails or breaks. The 5.56 NATO cartridge is used as a lethal option designed to stop a violent encounter. The projectile is capable of penetrating soft body armor worn by armed subjects. Cost: The purchase of the rifles was a “$0” cost in 2015, as the Department was credited for an exchange of previously owned rifles. Optics for $9,795 and suppressors for $7,694 were purchased to make the rifle patrol ready. P/O rifles are maintained by the member and serviced and/or replaced at their own cost.

I. The Hornady 5.56 NATO, 75 grain, BTHP T2 Tap Precision cartridge is the primary duty ammunition deployed during potential lethal encounters.
b. Purpose:

To be used as precision weapons to address a threat with more precision and/or at greater distances than a handgun, if present and feasible within Department Policy and Applicable Law
c. Authorized Use:

Only members that are POST certified Peace Officers, and have completed the POST Firearms / Tactical Rifle Course
d. Expected Lifespan:

I. Carbine Rifle – No expiration.

II. The Hornady 5.56 NATO, 75 grain BTHP T2 TAP – No expiration. e. Fiscal Impact:

I. Carbine Rifle – Annual cost between $0 - $1000.

II. The Hornady 5.56 NATO, 75 grain BTHP T2 TAP– Annual cost between $0 -$1,380 for all rifles combined, duty ammunition, excluding training rounds.

5. Tear Gas (Category 12)
a. Quantity, Description, Capabilities, and Purchase Cost:

Various Quantities of Chemical agent munitions, which are commonly referred to as “tear gas,” are used by the Montclair Police Department as a non-lethal tool to disperse rioting suspects and on barricaded suspects per Montclair Police Department Policy and applicable law. The Montclair Police Department uses chemical agents which are used by law enforcement across the United States: CS (2 Chlorobenzylidenemalononitrile) and OC (Oleoresin Capsicum). CS is an irritating agent and lachrymator (irritates the eyes and causes tears to flow). CS has been medically tested in the UK and US, specifically by the U.S. Army. There are no known allergic reactions to CS. OC was de-regulated in California in 1996, is endorsed by the FBI, and is available to civilians to legally possess (2.5 oz. or less). OC is an inflammatory agent which causes involuntary closure of eyes (open in 2-5 minutes) and respiratory inflammation (subsides in approximately 2 minutes).

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 42 of 132 Rev. 10/23
I. Pocket Tactical SAF-Smoke White™ – Pyrotechnic grenade emitting non-irritant SAF Smoke through multiple emission ports for 20 to 30 seconds to cover small areas. May be launched or handthrown Cost: $17.50 per munition.

II. SAF-Smoke White™ – Pyrotechnic grenade emitting non-irritant SAF Smoke through multiple emission ports for 30 to 40 seconds to cover large areas. May be launched or hand-thrown Cost: $33.83 per munition.

III. 8230 – Pyrotechnic canister grenade emitting CS smoke through multiple emission ports for 20 to 30 seconds. May be launched or hand-thrown. Cost: $17.50 per munition.

IV. 9230 – The 9230 CS Jet-Lite Rubber Ball Grenade is one of the smaller diameter burning grenades that discharges a high volume of chemical agents through multiple emission ports. Can be hand thrown. Cost:
$29.26 per munition.

V. 9590 – Stinger™ 32-Caliber Rubber Balls is designed to deliver rubber pellets from a handheld rubber ball grenade to disperse the intended target. Cost: $56.80 per munition.

VI. Spede-Heat SAF Smoke™ 40mm Short Range Round incorporates an aluminum shell and utilizes black powder as the propellant. The SpedeHeat™ 40mm Short Range Round is designed to deliver one dual-ported chemical canister from a 40mm launcher 75 yards to the intended target zone. Cost: $26.40 per munition.

VII. 4558 – 40mm Short Range Rubber Pellets incorporates an aluminum shell and utilizes black powder as the propellant. The 4558 40mm Short Range Round is designed to deliver 60 caliber rubber pellets from a 40mm launcher at close range to disperse the intended target. Cost:
$25.60 per munition.

VIII. 4233 – 40mm Short Range CS Round incorporates an aluminum shell and utilizes black powder as the propellant. The 4233 40mm Short Range Round is designed to deliver three multi-ported chemical canisters from a 40mm launcher 75 yards to the intended target zone.

Cost: $40.05 per munition.

IX. 5231 – CS Pyrotechnic grenade emitting CS smoke through three chemical canister that discharges a high volume of chemical agents through multiple emission ports to the intended target zone. Cost: $34.61 per munition.
b. Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less-lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
c. Authorized Use:

Only officers who have received POST certification or manufacturer-specific training in the use of chemical agents are authorized to use chemical agents.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 43 of 132 Rev. 10/23
d. Expected Lifespan:

I. Pocket Tactical SAF-Smoke White™ – 5 years
II. SAF-Smoke White™ – 5 years
III. 8230 – 5 years
IV. 9230 – 5 years
V. 9590 – 5 years
VI. Spede-Heat SAF Smoke™ 40mm – 5 years
VII. 4558 – 5 years
VIII. 4233 – 5 years
IX. 5231 – 5 years
e. Fiscal Impact:

I. Pocket Tactical SAF-Smoke White™– Estimated between $0 and $140 annually.

II. SAF-Smoke White™ – Estimated between $0 and $271 annually.

III. 8230 – Estimated between $0 and $140 annually.

IV. 9230 – Estimated between $0 and $234 annually.

V. 9590 – Estimated between $0 and $341 annually.

VI. Spede-Heat SAF Smoke™ 40mm – estimated between $0 and $211 annually.

VII. 4558 – Estimated between $0 and $213 annually.

VIII. 4233 – Estimated between $0 and $641 annually.

IX. 5231 – Estimated between $0 and $347 annually.

6. PepperBall Launcher (Category 12)
a. Quantity, Description, Capabilities, and Purchase Cost:

Four (4) Pepperball Patrol Carbine (PPC) Launchers. In July 2022, the PPC Launchers were purchased through Pepperball Inc. for $5,618.65. The PPC Launchers are lightweight and portable designed to give patrol officers an easy to operate non-lethal option to deploy.68 caliber round or VXR projectiles that deliver PAVA powder, MAXSAICIN PAVA powder, inert powder, paint solution, or solid composite projectiles (similar to a paintball delivery system).The PPC Launcher is powered by either High-Pressure Air (HPA) or an 88-gram single use CO2 cartridge. The system is capable of launching projectiles at a subject of a distance up to 150 feet and area saturation up to 390 feet. It is a non-lethal option for law enforcement officers to deliver chemical agents and 8–15 j of kinetic energy impacts to subjects in a potentially violent encounter. It is a deescalation tool used to avoid further injuries or lethal options on a subject; Cost:
$990 per launcher
I. PepperBall LIVE PROJECTILE, The basic PepperBall projectile contains 2.5 grams of PAVA powder, and is designed for direct impact and area saturation, especially in confined, interior spaces.

Discharged from a PepperBall Launcher, the projectile has a velocity of 280-300 feet per second (FPS). The projectile has a direct impact of 60 feet and an area of saturation of 150 + feet.

The projectile contains 2% PAVA powder; Cost $967 (300 Count).

II. PepperBall LIVE-X PROJECTILE, A PepperBall projectile contains 2.5 grams of PAVA powder, and is designed for direct impact and area saturation, especially in confined, interior spaces.

Discharged from a PepperBall Launcher, the projectile has a MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 44 of 132 Rev. 10/23
velocity of 280-300 feet per second (FPS). The projectile has a direct impact of 60 feet and an area of saturation of 150 + feet.

The projectile contains 5% PAVA powder; Cost $322 (90 Count).

III. PepperBall Marking PROJECTILE, A PepperBall projectile contains 2.5 grams of paint solution that can be used to mark suspects for later apprehension and/or marking doors, openings, or objects for identification, and is designed for direct impact.

Discharged from a PepperBall Launcher, the projectile has a velocity of 280-300 feet per second (FPS). The projectile has a direct impact of 60 feet and an area of saturation of 150 + feet.

The projectile contains 2% PAVA powder; Cost: $81 (90 Count).

IV. PepperBall INERT PROJECTILE, A PepperBall projectile contains 2.5 grams of inert powder Containing a harmless, scented powder. This projectile is best suited for training, qualifications, and direct impact when chemical exposure is not desired. Discharged from a PepperBall Launcher, the projectile has a velocity of 280-300 feet per second (FPS). The projectile has a direct impact of 60 feet and an area of saturation of 150 + feet. The projectile contains inert powder; Cost $323 (300 Count).

V. PepperBall Glass Breaker Projectiles, a solid projectile used to shatter windows only. Discharged from a PepperBall Launcher, the projectile has a velocity of 280-300 feet per second (FPS); Cost: $27 (10 Count).
b. Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less-lethal weapon systems may include but, are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
c. Authorized Use:

Only those officers who have been trained in the use of PepperBall launchers are authorized to use the PepperBall launchers.
d. Expected Lifespan:

I. PepperBall Launcher – No expiration
II. Live Projectile – 3 years
III. Inert Projectiles – 3 years
IV. Marking Projectiles – 3 years
V. Glass Breaker Projectiles – No expiration
e. Fiscal Impact:

I. PepperBall Launcher – Repairs estimated between $0 and $1000 annually.

II. Live Projectile – Estimated between $0 and $967 annually.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 45 of 132 Rev. 10/23
III. Inert Projectiles – Estimated between $0 and $200 annually IV. Marking Projectiles – Estimated between $0 and $400 annually V. Glass Breaker Projectiles – Estimated between $0 and $100 annually.

7. Projectile Launch platforms and associated munitions (Category 14) a. Quantity, Description, Capabilities, and Purchase Cost:

Two (2) Defense Technology 40mm Single Launcher: Cost: Unknown, purchased @ 20 years ago. The Defense Technology 40mm Single Launcher is not a firearm, but a Less-Lethal launching system that uses smokeless powder to deliver 40MM projectiles from a safe distance. The Less-Lethal launcher is capable of launching 40MM munitions at a subject up to 40 yards. The LessLethal launcher is a single launcher, which allows the Officer to assess after every spent munition. Less-Lethal launcher does not have an expiration and will need to be serviced or replaced when the launcher fails or breaks.

I. The 40MM munition is a Direct Impact Spin Stabilized Smokeless Sponge Munition. The Sponge Baton munition is used as a LessLethal weapon designed to de-escalate a potentially violent encounter; Cost: $17.50 per unit.
b. Quantity, Description, Capabilities, and Purchase Cost:

Twenty-three (23) Remington 870 12 Gauge Multi-Shot Beanbag Launcher:

Cost: Unknown, purchased over 25 years ago. The Remington 870 12 Gauge Multi-Shot Beanbag Launcher is a converted Remington 870 used as a LessLethal launching system. The launching system uses smokeless powder to deliver a 12 gauge 40-gram lead-filled cotton-ballistic fiber blend projectile from a safe distance. The Less-Lethal launcher is capable of launching munitions at a subject up to 75 feet. The Less-Lethal launcher is a pump-action launcher, which allows the officer to assess after every spent munition. Less-Lethal launcher does not have an expiration and will need to be serviced or replaced when the launcher fails or breaks.

I. ALS1212T – 12 gauge 40-gram lead-filled cotton-ballistic fiber blend stabilized bean bag munition is designed to produce blunt trauma and pain compliance The bean bag munition is used as a Less-Lethal weapon designed to de-escalate a potentially violent encounter; Cost: $1,117.
c. Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
d. Authorized Use:

Situations for use of the less-lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 46 of 132 Rev. 10/23
e. Expected Lifespan:

I. 40mm Launcher: No expiration
II. 40mm Sponge Munition – 5 years
III. Bean Bag Launcher – 5 years
IV. Bean Bag Munitions – 5 years
f. Fiscal Impact:

I. 40mm Launcher – Estimated between $0 and $1000 annually II. 40mm Sponge Munition – Estimated between $0 and
$1000 annually.

III. Bean Bag Launcher – Estimated between $0 and $1000 annually.

IV. Bean Bag Munitions – Estimated between $0 and $1117 annually.

8. Long Range Acoustic Device (Category 13)
a. Quantity, Description, Capabilities, and Purchase Cost:

One (1). The Montclair Police Department shares a Genasys Systems Long Range Acoustic Device LRAD-1000 with the cities of Ontario, Chino, and Upland. The device is owned by the San Bernardino County Sheriff’s Department. The device is a power-efficient, long-distance communication system designed for applications ranging from critical infrastructure protection, border and port security, and search and rescue applications. It features a rugged carbon fiber emitter head integrated with electronics and amplification has an extremely high decibel capacity. The device is used as a less-lethal weapon for crowd control and broadcasting emergency messages; Cost: $0;
b. Purpose:

To limit the escalation of conflict where deployment of higher force is prohibited or undesirable.
c. Authorized Use:

Only Montclair officers who are trained in the use of the device shall be authorized to deploy the device. Situations for use of the less lethal weapon system may include, but are not limited to:
i. Riot/crowd control and civil unrest incidents.
ii. Circumstances where a tactical advantage can be obtained. iii. Training exercises or approved demonstrations.
d. Expected Lifespan:

I. Long Range Acoustic Device: No expiration
e. Fiscal Impact:

I. Long Range Acoustic Device: $0 annually.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 47 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 3
FILE I.D.: CFD050
DEPT.: ECONOMIC DEV.

PREPARER: M FUENTES
SUBJECT: CONSIDER RECEIVING AND FILING FISCAL YEAR 2024–25 ANNUAL REPORTS FOR MONTCLAIR COMMUNITY FACILITIES DISTRICT NOS. 2011–1 (PASEOS/ALEXAN) AND 2011–2 (ARROW STATION)
REASON FOR CONSIDERATION: State law requires that a report be filed with the governing body of any agency levying special taxes for Community Facilities Districts (CFDs) on an annual basis. Currently, the City of Montclair has two CFDs that fall under this requirement: Community Facilities District No. 2011–1 and Community Facilities District No. 2011–2.

A copy of the FY 2024–25 Annual Reports for CFD Nos. 2011–1 and 2011–2 are attached for City Council review and consideration
BACKGROUND: Pursuant to California Government Code Section 50075.3, the Annual CFD Reports are required to contain the amount of funds collected and expended for each CFD and the status of any project required or authorized to be funded by the established CFD.

CFD Nos. 2011–1 and 2011–2 each levy a special tax related to maintenance of Public Improvements within the boundaries of the established CFD, and costs related to Public Safety Services.

FISCAL IMPACT: There would be no cost associated with the City Council’s review and acceptance of the Annual CFD Reports.

RECOMMENDATION: Staff recommends the City Council receive and file the Fiscal Year 2024–25 Annual Reports for Community Facilities District Nos. 2011–1 (Paseos/Alexan) and 2011–2 (Arrow Station).

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 48 of 132 10/15/2025

CITY OF MONTCLAIR
COMMUNITY FACILITIES DISTRICT NO. 2011-1
(PASEOS/ALEXAN)

ANNUAL REPORT

The purpose of this report is to comply with the provisions of Section 50075 and Section 12463.2 of the California Government Code. Section 50075 provides that any local special tax measure that is subject to voter approval on or after January 1, 2001, that would provide for the imposition of a special tax by a local agency shall require the chief fiscal officer of the levying local agency to file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report, pursuant to Section 50075 of the California Government Code, shall contain both of the following:
 The amount of funds collected and expended.
 The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1.

The City of Montclair (the “City”) formed Community Facilities District No. 2011-1 (“CFD No. 2011-1”) in January 2011. CFD No. 2011-1 was formed to finance maintenance and public safety services. The status of such annual services is ongoing.

A separate account has been established with the City to administer the receipt and subsequent disbursement of the annual special taxes. A summary sheet showing the receipt of funds as well as all disbursements made during the reporting period (July 1, 2024 to June 30, 2025) is attached as a part of this report.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 49 of 132 David Taussig Associates, Inc. 10/20/2025

FUND SUMMARY
(PASEOS/ALEXAN)
COMMUNITY FACILITIES DISTRICT NO. 2011-1

CITY OF MONTCLAIR
Beginning Balance Funds Received Funds Expended Ending Balance Fund as of 7/1/2024 (7/1/2024 through 6/30/2025) (7/1/2024 through 6/30/2025) as of 6/30/2025 Funds Held by City [1] $130,302 $190,562 ($181,337) $139,526 Grand Total $130,302 $190,562 ($181,337) $139,526
[1] Based on information provided by the City on October 14, 2025.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 50 of 132 10/15/2025

CITY OF MONTCLAIR
COMMUNITY FACILITIES DISTRICT NO. 2011-2
(ARROW STATION)

ANNUAL REPORT

The purpose of this report is to comply with the provisions of Section 50075 and Section 12463.2 of the California Government Code. Section 50075 provides that any local special tax measure that is subject to voter approval on or after January 1, 2001, that would provide for the imposition of a special tax by a local agency shall require the chief fiscal officer of the levying local agency to file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report, pursuant to Section 50075 of the California Government Code, shall contain both of the following:
 The amount of funds collected and expended.
 The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1.

The City of Montclair (the “City”) formed Community Facilities District No. 2011-2 (“CFD No. 2011-2”) in December 2011. CFD No. 2011-2 was formed to finance maintenance and public safety services. The status of such annual services is ongoing.

A separate account has been established with the City to administer the receipt and subsequent disbursement of the annual special taxes. A summary sheet showing the receipt of funds as well as all disbursements made during the reporting period (July 1, 2024 to June 30, 2025) is attached as a part of this report.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 51 of 132 David Taussig Associates, Inc. 10/20/2025

FUND SUMMARY
(ARROW STATION)
COMMUNITY FACILITIES DISTRICT NO. 2011-2

CITY OF MONTCLAIR
Beginning Balance Funds Received Funds Expended Ending Balance Fund as of 7/1/2024 (7/1/2024 through 6/30/2025) (7/1/2024 through 6/30/2025) as of 6/30/2025 Funds Held by City [1] $109,974 $56,047 ($43,663) $122,359 Grand Total $109,974 $56,047 ($43,663) $122,359
[1] Based on information provided by the City on October 14, 2025.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 52 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 4
FILE I.D.: MHA030
DEPT.: FINANCE/MHA
PREPARER: J. KULBECK
SUBJECT: CONSIDER APPROVAL OF THE MONTCLAIR HOUSING AUTHORITY FISCAL YEAR 2024–25 SB 341 COMPLIANCE REPORT
REASON FOR CONSIDERATION: The City Council and Montclair Housing Authority (MHA) Commission are requested to consider approval of the MHA Fiscal Year 2024–25 Senate Bill (SB) 341 Compliance Report.

The report, labeled "SB 341 Compliance Report," is attached for consideration by the City Council and MHA Commission pursuant to California Health and Safety Code (HSC) Section (§) 34176.1(f). This report indicates that the financial data applicable to the MHA will be included in the City of Montclair’s annual independent financial audit. That process is currently being completed and that report will be provided to the City Council and MHA Commission upon its receipt from the City’s independent audit firm, Van Lant & Fankhanel, LLC.

BACKGROUND: The California Supreme Court's decision in California Redevelopment Association, et. al. v. Matosantos upheld Assembly Bill X1 26, “The Dissolution Act,” which caused the dissolution of all California redevelopment agencies. On January 12, 2012, the Montclair City Council elected to become and serve as the Successor Agency to the City's dissolved redevelopment agency. The City is performing its functions as the Successor Agency to the former Redevelopment Agency under the Dissolution Act to administer the enforceable obligations of the Agency and otherwise unwind the Agency's affairs, all subject to review and approval by the San Bernardino County Oversight Board.

On January 12, 2012, pursuant to §34176 of the Dissolution Act, the City Council selected the Montclair Housing Authority to assume all housing assets and functions of the former City of Montclair Redevelopment Agency. Therefore, on February 1, 2012, the MHA became the "Housing Successor" of the former Redevelopment Agency pursuant to the Dissolution Act. The actions of the Housing Successor are not subject to the review and approval of the County Oversight Board.

On January 1, 2014, Senate Bill (SB) 341 became effective, which amended HSC §34176 and added §34176.1. SB 341 revised redevelopment law related to certain expenditure requirements of Low– and Moderate–Income Housing Funds of former redevelopment agencies. In general, §34176.1 limited future expenditures of administrative funds used for the monitoring and preservation of affordability covenants, directed that certain funds remaining in the Low– and Moderate–Income Housing Fund be directed to extremely low–income households, and added certain audit and reporting requirements.

As indicated, certain provisions of SB 341 require that the Housing Successor prepare a Compliance Report and have an audit completed. The SB 341 Compliance Report responds to the requirements of HSC §34176.1(f). The report also includes financial data for the Montclair Housing Corporation (MHC), which operates the properties owned by the MHA. Primarily, the Report indicates the following:

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 53 of 132 The MHA received $1,186 from loan payments revenue and $147,602 of interest earnings during Fiscal Year 2024–25. The MHC received $41,080 of interest earnings and $1,229,697 from rents.

The assets of the MHA chiefly include real estate composed of the 105 residential units operated by the MHC and residual receipts loans.

For Fiscal Year 2024–25, the MHA had no expenditures. The expenditures shown for the MHC include minor administrative costs, management company costs that include charges for minor repairs and maintenance, major repairs and maintenance, and costs for health permits. The excess of revenue for the year is accumulated so that long–term maintenance items can be accomplished in the future.

The report indicates that the carrying value of the housing units owned by the MHA is $12.36 million. In Fiscal Year 2021–22 the MHA received payment in full in the amount of $3,171,900 from residual receipts loans to Augusta Homes (loans for rehabilitation of mobile home parks). These funds will be utilized for future low–income housing projects. The remaining Neighborhood Partnership Housing Services (loans to homeowners for housing rehabilitation), and National Community Renaissance (loans for acquisition and construction of new affordable housing) residual receipts loans are considered uncollectible; however, the MHA did receive $1,186 in loan payments for Fiscal Year 2024–25.

The MHA currently exceeds its HSC §33413 inclusionary housing requirements. The income of the MHA is non–reoccurring. Without a permanent source of revenue, the MHA will no longer be able to provide additional affordable housing units.

Within the last 10 years, the Low– and Moderate–Income Housing Fund provided financing for 228 deed–restricted affordable rental housing units. Thirty–eight percent of the units were for senior housing.

FISCAL IMPACT: Approval of the SB 341 Annual Report by the City Council and MHA Commission will create no fiscal impact to the City or the MHA. With no permanent source of funding, the MHA has extremely limited resources for the purpose of providing low– and moderate–income housing.

As indicated, the Audit Report will be supplied to the City Council and MHA Commission upon receipt from Van Lant & Fankhanel, LLC which should occur in early 2026.

RECOMMENDATION: Staff recommends that the City Council and MHA Commissioners approve the MHA Fiscal Year 2024–25 SB 341 Compliance Report.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 54 of 132 1 Successor Housing Entity – Montclair Housing Authority Health and Safety Code Section 34176.1 (f) and Section 33080.1 as well as Section 12463.3 of the Government Code shall not apply. Instead, the housing successor shall conduct, and shall provide to its governing body, an independent financial audit of the Low and Moderate Income Housing Asset Fund within six months after the end of each fiscal year, which may be included in the independent financial audit of the host jurisdiction. If the housing successor is a city or county, it shall also include in its report pursuant to Section 65400 of the Government Code and post on its Internet Web site all of the following information for the previous fiscal year. If the housing successor is not a city or county, it shall also provide to its governing body and post on its Internet Web site all of the following information for the previous fiscal year:

Response:

The Montclair Housing Authority’s and Montclair Housing Corporation’s financial information is part of the annual financial audit report prepared for the City of Montclair and therefore it meets the requirement by being included “in the independent financial audit of the host jurisdiction”. (1) The amount deposited to the Low and Moderate Income Housing Asset Fund, distinguishing any amounts deposited for items listed on the Recognized Obligation Payment Schedule from other amounts deposited.

Response:

The operations of Low and Moderate Income Housing are separated and reported by two entities. The Montclair Housing Authority (Housing Authority) is the Successor Housing Entity, which under the redevelopment dissolution law took over housing assets from the City of Montclair Redevelopment Agency Low and Moderate Income Housing Funds upon its dissolution. Those housing assets included single and multifamily residential housing units which are operated and maintained by the Montclair Housing Corporation (Housing Corporation) which is a separate 501(c)(3) non-profit California Corporation. The rents and other income from the housing operations belong to the Housing Authority; however, they are granted to the Housing Corporation for use in covering expenses of operating the various housing units. Below is a summary of the deposits of both of these entities for fiscal year 2024-25:

Deposits for Fiscal Year 2024-25 $ 1,538,317.96 $ 1,270,776.19 $ 2,809,094.15 Deposit detail:

Grant from Housing Authority - Rental income $ 1,229,696.54 - $ $ 1,229,696.54 Loan Payments Received 1,186.42 - 1,186.42
Interest Earnings 147,601.54 41,079.65 188,681.19
Contribution from other Governments - 1,389,530.00 1,389,530.00 $ 1,538,317.96 $ 1,270,776.19 $ 2,809,094.15
Housing
Authority
Housing
Corporation Total
(2) A statement of the balance in the fund as of the close of the fiscal year, distinguishing any amounts held for items listed on the Recognized Obligation Payment Schedule from other amounts.

Response:

Since this section does not define what “balance” is required, the fund balances present in the Low and Moderate Income Housing Asset Fund of the Montclair Housing Authority and the fund balance of the Montclair Housing Corporation are presented and detailed into their component amounts. Those balance and amounts are as follows as of June 30, 2025:

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 55 of 132 2 Fund Balance $ 15,672,748.17 $ 959,513.10 $ 16,632,261.27 Components of Fund Balance:

Nonspendable - Land and Real Estate $ 12,366,437.43 $ 12,366,437.43 - $ Nonspendable - Loans Receivable - -
Restricted for Housing 3,306,310.74 959,513.10 4,265,823.84 $ 15,672,748.17 $ 959,513.10 $ 16,632,261.27
Housing Authority
Housing
Corporation Total
(3) A description of expenditures from the fund by category, including, but not limited to, expenditures (A) for monitoring and preserving the long-term affordability of units subject to affordability restrictions or covenants entered into by the redevelopment agency or the housing successor and administering the activities described in paragraphs (2) and (3) of subdivision (a), (B) for homeless prevention and rapid rehousing services for the development of housing described in paragraph (2) of subdivision (a), and (C) for the development of housing pursuant to paragraph (3) of subdivision (a).

Response:

Total expenditures for fiscal year 2023-24 by category were as follows:

Expenditures:

Administrative costs - $ 1,490.00 $ 1,490.00 $
Professional services - 1,100.00 1,100.00
Management service company costs - 645,900.05 645,900.05 Repairs and maintenance - 874,299.48 874,299.48
Permits - 1,092.00 1,092.00
Total - $ 1,523,881.53 $ 1,523,881.53 $
Housing
Authority
Housing
Corporation Total
Operations of the multifamily residential units owned by the Montclair Housing Authority (Successor Housing Entity) are done through the Montclair Housing Corporation a separate 501(c)(3) nonprofit corporation. As such, the Montclair Housing Authority has not directly incurred any expenditures for monitoring or administering affordability restrictions or covenants as these are done by the Montclair Housing Corporation as part of administering and preserving those properties. All properties owned by the Housing Authority have 55 year deed restrictions present for low and moderate income housing purposes. (4) As described in paragraph (1) of subdivision (a), the statutory value of real property owned by the housing successor, the value of loans and grants receivable, and the sum of these two amounts.

Response:

The statutory values of real property, loans and grants receivable at June 30, 2025 were as follows:

Housing
Authority
Real property 12,366,437.43 $
Loans receivable (net of allowance for uncollectible) - Total Real Property and Receivables 12,366,437.43 $
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 56 of 132 3 (5) A description of any transfers made pursuant to paragraph (2) of subdivision (c) in the previous fiscal year and, if still unencumbered, in earlier fiscal years and a description of and status update on any project for which transferred funds have been or will be expended if that project has not yet been placed in service.

Response:

During Fiscal Year 2019-20 transfers of operating monies in the amount of $160,000 occurred from the Housing Authority to the Housing Corporation. These monies were to provide resources to further maintain the housing units administered by the Housing Corporation and to assist in providing housing for extremely low-income households. No additional transfers of monies have been done by the Montclair Housing Authority or from the Montclair Housing Corporation from June 30, 2024 through June 30, 2025 . (6) A description of any project for which the housing successor receives or holds property tax revenue pursuant to the Recognized Obligation Payment Schedule and the status of that project.

Response:

The Montclair Housing Authority and the Montclair Housing Corporation receive no property tax revenues.

Neither of these entities has received nor currently holds any tax revenues pursuant to a Recognized Obligation Payment Schedule.
(7) For interests in real property acquired by the former redevelopment agency prior to February 1, 2012, a status update on compliance with Section 33334.16. For interests in real property acquired on or after February 1, 2012, a status update on the project.

Response:

Section 33334.16 of the Health and Safety Code generally requires that for each interest in real property acquired by a redevelopment agency with Low to Moderate Income Housing Fund monies, a redevelopment agency must begin the development or rehabilitation of the property within five years from the date of acquisition. In the case of the former City of Montclair Redevelopment Agency, all properties acquired by the former Redevelopment Agency have been (or are in process of being) rehabilitated or sold for new housing development. The narrative below provides an update on the status of the units and/or property owned by the former City of Montclair Redevelopment Agency upon redevelopment agency dissolution in February 2012.

The former City of Montclair Redevelopment Agency was the owner of 98 units of affordable housing. The housing units were purchased and rehabilitated by the former Redevelopment Agency with Low-and Moderate-Income Housing Funds. The 98 units contain 55 year deed restrictions for affordability; approximately 80 percent of the units are deed restricted for very low income families; and over 300 people currently reside in these units.

On April 4, 2011, the Redevelopment Agency Board of Directors and the Montclair Housing Corporation Board of Directors approved the sale of 98 housing units to the Montclair Housing Corporation with the approval of Redevelopment Agency Special Counsel. The properties were sold by the Redevelopment Agency to the Montclair Housing Corporation for approximately $12 million with the provision that all loan payments would be forgiven as long as the properties remained affordable housing subject to 55-year affordability covenants. The Montclair Housing Corporation was established in June 1994 to maintain and manage certain rental properties that the former Redevelopment Agency purchased and rehabilitated for the purpose of providing affordable housing with Low- and Moderate-Income Housing Funds to meet Health and Safety Code Inclusionary requirements. The City Council acts as the Board of Directors for the Montclair Housing Corporation.

While auditing the former City of Montclair Redevelopment Agency, the State Controller never questioned the validity of the asset transfer to the Montclair Housing Corporation. However, upon issuance of its draft Report in November 2012, the Controller's Office indicated that the housing units transferred to the Montclair Corporation should be returned to the Successor Agency. Successor Agency staff responded to the State Controller's conclusion indicating that the 98 units were existing units of affordable housing containing over 300 tenants. In addition, all the units contain 55 year affordability covenants. The State Controller's staff verbally communicated to Successor Agency staff saying that the units could be retained by the Montclair Housing Corporation upon adoption of a Resolution affirming such action by the Oversight Board. The Oversight Board approved Resolution No. 13-02 approving the transfer of the housing units to the Montclair MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 57 of 132 4 Housing Corporation on January 23, 2013. The Final Report issued by the State Controller's Office dated March 6, 2013 indicated the Oversight Board had authorized the property transfer and no further action was necessary.

After receipt and review of Resolution No. 13-02 by the Department of Finance (DOF) a letter was received from DOF on May 15, 2013 disallowing the transfer of the 98 housing units to the Montclair Housing Corporation. The action by DOF indicated no "Meet and Confer" on this action was authorized. The letter from DOF did remand the action back to the Oversight Board for consideration. Successor Agency staff verbally communicated with DOF where it was indicated that the housing assets in question should be placed on the Long Range Property Management Plan. It should be noted that DOF did not question the placement of these 98 housing units as assets on the Housing Asset Transfer list submitted by the Successor Agency and Oversight Board in July 2012. As directed by DOF, staff included the housing units in the first draft of the Long Range Property Management Plan.

After conference with legal counsel, Successor Agency staff submitted Resolution No. 13-10 to the Oversight Board for consideration. This resolution directed the Successor Agency to transfer the 98 units of rental housing to the Montclair Housing Authority (Successor Housing Agency) as housing assets. On September 11, 2013, the Oversight Board adopted Resolution No. 13-10 directing the Successor Agency to transfer the 98 low--and moderate-income housing units to the Montclair Housing Authority. On September 18, 2013, DOF Analyst Hanzhao Meng pulled Resolution No. 13-10 for review.

The Successor Agency to the City of Montclair Redevelopment Agency was finally allowed to delete the 98 units of low-to moderate-income housing (Housing Assets) in the Long- Range Property Management Plan that were held by the Montclair Housing Corporation. Per direction from DOF, pursuant to DOF Determination on OB Resolution No. 13-10 dated December 13, 2013, the transfer of the 98 units to the Montclair Housing Authority was approved.

Of the 98 units, the only unit requiring rehabilitation at the time of dissolution was the property at 5444 Palo Verde Street purchased prior to dissolution in 2011. Since its acquisition, this property has undergone extensive rehabilitation to clear trees and overgrown vegetation and to correct a variety of building code violations. The remaining items to be performed on the unit included replacement of broken windows and painting the exterior of the house. The house is currently rented to an income qualifying family.

The Montclair Housing Corporation continues to rent these 98 units along with the newly purchased property to income qualifying families. The majority of units are deed restricted for rental to very low-income families.

The other property owned by the former Redevelopment Agency upon dissolution was located at 4113 Kingsley Street. The .47–acre property was acquired by the former Redevelopment Agency on January 20, 2009. The purchase price for the property was $330,000. The property was acquired with Low to Moderate Income Housing Funds. At the time the property was acquired, staff held preliminary discussions with National CORE to determine its interest in considering the site for special needs housing. Development of a Special Needs Housing project was of interest to National CORE. National CORE developed similar projects in the past and has partnered with nonprofit social service providers regarding tenancy and social service needs. The proposed location for the National CORE Special Needs project lies directly east of Vista Del Cielo on the southwest corner of Kingsley Street and Pradera Avenue. This site also serves as an entry corner for the Montclair Meadows Foundation Area and the San Antonio Vista Apartments. On September 8, 2009, the Redevelopment Agency Board of Directors approved an Exclusive Right to Negotiate Agreement between the City of Montclair Redevelopment Agency and National CORE regarding the 4113 Kingsley Street site. Through the Exclusive Right to Negotiate Agreement, the Redevelopment Agency Low and Moderate Income Housing Fund provided National CORE with a predevelopment loan of approximately $252,000. These funds were used to develop building plans for the property and to gain City entitlements. The project was entitled by the Planning Commission on March 14, 2011.

An Option Agreement regarding purchase of 4113 Kingsley Street was approved by the Redevelopment Agency Board of Directors and National CORE on October 19, 2009. The Option Agreement provided National CORE with the ability to apply for United States Department of Housing and Urban Development (HUD) Section 811 funding to finance the development of affordable housing for developmentally disabled persons. The Option Agreement also committed that the Redevelopment Agency Board of Directors would consider providing National CORE with a residual receipts loan of at least $1.6 million. National CORE received a commitment for funding from the Section 811 program in 2010. However, National CORE still found itself in need of additional funding for the project and sought to apply for the California 9 Percent Low– Income Housing Tax Credit (LIHTC) program. Therefore, on December 30, 2010, the Option Agreement with National CORE was extended until December 30, 2012.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 58 of 132 5 National CORE was successful at receiving 9 Percent LIHTC and with the HUD Section 811 funding, National CORE was ready to finance the 18-unit Special Needs Housing Project for persons with developmental disabilities for several months. National CORE wrote a letter to the Successor Agency seeking to exercise the option for acquisition of the property. In addition, without an open escrow for the site, National CORE would be in danger of losing its commitment for HUD financing.

A public hearing to consider the Disposition and Development Agreement (DDA) with National CORE regarding the Special Needs Housing Project at 4113 Kingsley Street was set to be considered by the Redevelopment Agency Board of Directors and City Council on July 5, 2011. Unfortunately, Governor Brown signed the redevelopment dissolution legislation, AB 1X 26, on June 27, 2011. Therefore, the Redevelopment Agency Board of Directors and City Council were not able to approve the DDA with National CORE and the 4113 Kingsley Street property returned to its state as an unimproved asset of the redevelopment agency.

With the official dissolution of redevelopment agencies on February 1, 2012, the City of Montclair formed the Montclair Housing Authority to assume responsibility for former redevelopment agency housing assets. The City became the successor agency for former redevelopment agency's nonhousing assets. Successor Agency Special Counsel opined that housing assets should be transferred to the housing successor agency by matter of law so a grant deed was not recorded to commemorate the transfer.

With the adoption of AB 1484 on June 27, 2012, the housing assets of each former redevelopment agency were to be listed on a Housing Asset Transfer form and submitted to the Department of Finance (DOF) for approval. The submittal of the Housing Asset Transfer form to DOF had to be completed by August 1, 2012.

The Housing Asset Transfer form for the former City of Montclair Redevelopment Agency included the property located at 4113 Kingsley Street. The Housing Asset Transfer form listed this property as a site to be used for an affordable Special Needs Housing project having a valid Option to Purchase Agreement by National CORE. In addition, the Oversight Board approved the Housing Asset Transfer form on July 25, 2012 and adopted Resolution No. 12-11 approving the transfer of housing assets to the Montclair Housing Authority.

On August 25, 2012, the DOF made the determination that the 4113 Kingsley Street property was not a housing asset. Successor Agency staff submitted a Request to "Meet and Confer" regarding this matter on September 13, 2012. The "Meet and Confer" with DOF was conducted on November 21, 2012.

Representatives from National CORE and the Successor Agency staff presented the background regarding the property and discussed the lawsuit that would ensue if DOF maintained its position that 4113 Kingsley Street was not a housing asset. Finally, on December 21, 2012 DOF issued a letter reversing the determination that 4113 Kingsley Street was a nonhousing asset.

The Successor Agency Board of Directors approved the transfer of the 4113 Kingsley Street property to the Montclair Housing Authority with a grant deed on January 22, 2013. The Montclair Housing Authority also approved a Purchase and Sale Agreement to National CORE on January 22, 2013 so that National CORE's grant of HUD 811 financing could be preserved. The Montclair Housing Authority approved a Disposition and Development Agreement with National CORE on February 2, 2013, more fully detailing the terms of the purchase agreement between the Montclair Housing Authority and National CORE. The Montclair Housing Authority was not able to provide the $1.6 million in assistance previously committed by the Redevelopment Agency. National CORE took possession of the property in early 2013. The 18-unit project was completed and occupied by spring of 2014. National CORE named the Montclair Special Needs Housing Project "San Emi." Subsequent to financing the San Emi Special Needs Housing Project, HUD discontinued the HUD 811 program. San Emi may be the last HUD project constructed with this funding source.

Adults residing in the San Emi Special Needs Housing project need to have the capacity and ability for independent living. However, these residents have the need for special services. Therefore, the Special Needs Housing project is operated slightly differently than the other National CORE Housing Projects (the San Marino Senior Apartments, the San Antonio Vista Apartment Project, or the Vista Del Cielo Apartment Project). The difference in operation is reflected in social service delivery. While all the other National CORE projects have community, recreational, or educational programs, the San Emi Special Needs Housing project has a social service provider that monitors and follows up on the needs of the resident population.

The nonprofit social service provider for the San Emi Project is United Cerebral Palsy of Los Angeles.

United Cerebral Palsy of Los Angeles is experienced in operating special needs housing for the developmentally disabled. This organization currently services 11 independent living apartments and 25 community based homes to help address affordable and accessible housing in Los Angeles, Orange, and MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 59 of 132 6 Santa Barbara counties. The Montclair Special Needs Housing project is the first project served by United Cerebral Palsy of Los Angeles in San Bernardino County. (8) A description of any outstanding obligations pursuant to Section 33413 that remained to transfer to the housing successor on February 1, 2012, of the housing successor’s progress in meeting those obligations, and of the housing successor’s plans to meet unmet obligations. In addition, the housing successor shall include in the report posted on its Internet Web site the implementation plans of the former redevelopment agency.

Response:

The only obligations which remained to be transferred to the housing successor as of February 1, 2012 pursuant to Section 33413 were those units and property detailed in Question 7 above. As stated, all units and property have been transferred and land at 4113 Kingsley Street has been developed for affordable housing. All units transferred or developed are used to satisfy Section 33413 requirements.

As of February 1, 2012 all of the Redevelopment Agency's 33413 objectives were satisfied and an excess of 56 affordable units were produced.

With the completion of the San Emi Special Needs Housing Project in 2014, the Housing Successor Entity (Housing Authority) currently has 73 units of deed restricted affordable housing in excess of current Section 33413 production requirements.

Implementation Plans shall be posted on the Internet Web site. (9) The information required by subparagraph (B) of paragraph (3) of subdivision (a).

Response:

The Housing Authority interprets this requirement as follows:
(B) If the housing successor fails to comply with the extremely low income requirement in any five-year report, then the housing successor shall ensure that at least 50 percent of these remaining funds expended in each fiscal year following the latest fiscal year following the report are expended for the development of rental housing affordable to, and occupied by, households earning 30 percent or less of the area median income until the housing successor demonstrates compliance with the extremely low income requirement in an annual report described in subdivision (f).

Section 34176.1 of the Health and Safety Code became effective January 1, 2014. The Successor Housing Authority, at June 30, 2025, has $3,306,310.74 in cash. This source of income is semi-reoccurring. The only additional sources of funding for the Montclair Housing Authority are made available through interest earned through monies invested in LAIF and the repayment of residual receipts loans. Residual receipts loans were made to National CORE and Augusta Homes. The residual receipts loans made to August Homes were paid in full in FY 2021-22. Residual receipts income is only derived when income exceeds expenses from maintenance, operations, and payment to creditors in a first position. However, residual receipts loans do not constitute a steady income stream and in the past several years, the recipients of the residual receipts loans have made only minimal payments on the loans because operating expenses usually have just met or exceeded revenue. Therefore, as indicated in Question 8 above, future project revenue to advance new affordable housing projects will not be forthcoming.

To comply with requirements to provide housing for extremely low income, staff typically will recommend that the Housing Authority Board of Directors transfer most of the cash balance in the Housing Authority fund to the Housing Corporation to secure deed restrictions for extremely low income persons for one-or two-units for this income category. However, due to the nature of the restrictions on the Augusta Homes residual receipt loan repayment the funds must remain in the Housing Authority.

The San Emi Special Needs Housing Project was completed in the 2013-14 fiscal year, 17 units of affordable deed restricted housing were created. Eight of the 17 units (47 percent) are provided to persons or families earning 30 percent or less of the area median income. Presuming the provisions of Section 34176.1 (a)(3)(A) begin on January 1, 2014, the Montclair Housing Authority complies with this Section.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 60 of 132 7 (10) The percentage of units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the housing successor, its former redevelopment agency, and its host jurisdiction within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the housing successor, its former redevelopment agency, and its host jurisdiction within the same time period.

Response:

The following affordable deed restricted rental housing units have been assisted by the City of Montclair Redevelopment Agency or Montclair Housing Authority within the last 10 years:

San Antonio Vista Family Apartments-74 units
San Marino Senior Apartments-84 units
Vista del Cielo Family Apartments-49 units
Montclair Housing Corporation-2 units
San Emi Special Needs Apartments-17 units
The City of Montclair Redevelopment Agency or the Montclair Housing Authority assisted 228 affordable deed restricted rental housing projects in the last 10 years. Eighty four of the 228 rental units or approximately 38 percent of the units were, therefore, deed restricted for use by qualifying senior renters. The percentage of restricted senior units falls below 50 percent of the deed restricted units. (11) The amount of any excess surplus, the amount of time that the successor agency has had excess surplus, and the housing successor’s plan for eliminating the excess surplus.

Response:

When the City of Montclair Redevelopment Agency was eliminated there was no excess surplus. Because all available amounts, since that point in time, have been distributed to the taxing entities through the Low and Moderate Housing Due Diligence Review and subsequent payment by the Successor Agency, there presently exists no carryover of excess surplus. Because the Montclair Housing Authority (Successor Housing Entity) receives no property taxes, excess surplus provisions do not apply.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 61 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 5
FILE I.D.: MHA050
DEPT.: MHA
PREPARER: M. FUENTES
SUBJECT: CONSIDER REVIEW AND ACCEPTANCE OF THE MONTCLAIR HOUSING AUTHORITY ANNUAL REPORT FOR FISCAL YEAR 2024–25
REASON FOR CONSIDERATION: The Montclair Housing Authority (MHA) Commission is required to conduct an annual meeting in December to report the Authority’s activities for the preceding fiscal year.

A copy of the MHA Annual Report for Fiscal Year 2024–25 is attached for consideration by MHA Commissioners.

BACKGROUND: The MHA was created by the City Council on July 18, 2011. The City Council designated itself Commission of the MHA and designated certain City officials to serve as officers of the MHA. The City Manager is the Executive Director of the MHA.

The MHA financial statements for the Fiscal Year ending June 30, 2025, are included in the MHA Annual Report for Fiscal Year 2024–25. Total assets for MHA are $15,701,171.

FISCAL IMPACT: There would be no cost associated with the MHA Commission’s review and acceptance of the Annual Report.

RECOMMENDATION: Staff recommends the Montclair Housing Authority Commissioners review and accept the Montclair Housing Authority Annual Report for Fiscal Year 2024–25.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 62 of 132 Montclair Housing Authority
Annual Report
Fiscal Year 2024-25
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 63 of 132 Montclair Housing Authority
Javier John Dutrey, Chair
Corysa Martinez, Vice Chair
Bill Ruh, Commissioner
Benjamin Lopez, Commissioner
Xavier Mendez, Commissioner
Officers
Edward C. Starr, Executive Director
Janet L. Kulbeck, Finance Officer
Andrea M. Myrick, Housing Authority Secretary
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 64 of 132 Assets
Cash in Bank 3,306,311 $
Residual Receipt Loan Receivable
Change in Fair Value - LAIF (7,754)
Interest Receivable 36,178
Land and Multifamily Housings Units 12,366,437
Total Assets 15,701,171 $
Fund Balance
Liabilities
Accounts Payable $ -
Fund Balance
Nonspendable - Unavailable $ -
Restricted for Housing 15,701,171
Total Fund Balance 15,701,171 $
Total Liabilities and Fund Balance 15,701,171 $
Revenues
Interest $ 147,602
Net Change in Fair Value - LAIF 4,000 $
Loan Payments Received 1,186 $
Contribution from Other Governments 1,389,530
Total Revenues 1,542,318
Expenditures
Transfers Out - Housing Operations/Maintenance -
Total Expenditures -
Excess of Revenues Over (Under) Expenditures 1,542,318
Fund Balances
Beginning of Fiscal Year $ 14,158,853
End of Fiscal Year 15,701,171 $
For the Year Ended June 30, 2025
In accordance with Section 34328 of the Health and Safety Code of the State of California, below are financial statements for the Montclair Housing Authority (Successor Housing Entity for the City of Montclair Redevelopment Agency) for the Fiscal Year Ended June 30, 2025:

Montclair Housing Authority
Balance Sheet
June 30, 2025
Montclair Housing Authority
Statement of Revenues, Expenditures
and Changes in Fund Balance
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 65 of 132

CITY COUNCIL

AGENDA REPORT
DATE: DECEMBER 1, 2025
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 1
FILE I.D.: HSV046/GRT085
DEPT.: COMMUNITY DEV./HUMAN SVCS.

PREPARER: A. COLUNGA
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 25–76 WITH ONTARIO–MONTCLAIR

SCHOOL DISTRICT TO PROVIDE SERVICES RELATED TO THE HOMELESS HOUSING, ASSISTANCE AND PREVENTION PROGRAM ROUND 3 (HHAP–3) GRANT, SUBJECT TO

ANY REVISIONS DEEMED NECESSARY BY THE CITY ATTORNEY
CONSIDER AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENT NO. 25–76 AND ANY OTHER RELATED DOCUMENTS TO EFFECTUATE HHAP–3 GRANT PROGRAMS REASON FOR CONSIDERATION: The City Council is requested to consider approval of Agreement No. 25–76 with Ontario–Montclair School District (OMSD) to provide services related to the Homeless Housing, Assistance and Prevention Round 3 (HHAP–3) grant, subject to any revisions deemed necessary by the City Attorney. Further, the City Council is requested to authorize the City Manager to sign Agreement No. 25–76 and any other related documents to effectuate HHAP–3 grant programs.

A copy of proposed Agreement No. 25–76 is attached for the City Council’s review and consideration.

BACKGROUND: The Homeless Coordinating and Financing Council (HCFC), a council under the California Business, Consumer Services and Housing (BCH) Agency, allocated to San Bernardino County nearly 4 million in funding under the HHAP–3 Program authorized by AB 140 (Health & Safety Code § 50218.6, et seq.), which was signed into law by Governor Gavin Newsom on July 19, 2021. The City of Montclair was successful in applying to receive some of these HHAP–3 funds.

The City Council approved Agreement No. 23–72 with San Bernardino County Community Revitalization Office of Homeless Services for the City to deliver a HHAP–3 program. The City’s HHAP–3 funding will be utilized to continue to provide a program targeted to those that are at risk of homelessness. The performance measures of the City’s HHAP–3 program include preventing at least 50 households at risk of homelessness and 20 at imminent risk of homelessness from becoming homeless.

The OMSD Health & Wellness team will provide comprehensive case management services to those at risk of homelessness. Case managers will be available to the City Monday through Friday from 7:00 a.m. to 6:00 p.m. The program must comply with the “Core Components of Housing First;” in summary, the Housing First methodology of providing services is an approach that offers permanent, affordable housing as quickly as possible for individuals and families experiencing homelessness, and then provides the supportive services and connections to the community–based supports people need to avoid returning to homelessness. In addition, the City currently subcontracts with OMSD to perform tasks under the HHAP–4 grant.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 66 of 132 FISCAL IMPACT: Should the City Council approve proposed Agreement No. 25–76, the City will reimburse OMSD for eligible expenses up to $39,825.73, from December 1, 2025, to June 30, 2026. This agreement is dependent upon availability of grant funding through HHAP–3. As required by the HHAP–3 contract, $21,000 must be spent by January 1, 2026.

RECOMMENDATION: Staff recommends the City Council take the following actions:

1. Approve Agreement No. 25–76 with OMSD to provide services related to the HHAP–3 grant, subject to any revisions deemed necessary by the City Attorney; and

2. Authorize the City Manager to sign Agreement No. 25–76 and any other related documents to effectuate HHAP–3 programs.

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CITY OF MONTCLAIR

AGREEMENT FOR CONSULTANT SERVICES
HHAP3 – OFFICE OF HOMELESS SERVICES
THIS AGREEMENT is made and effective as of December 1, 2025 between the City of Montclair, a municipal corporation (“City”) and the Ontario-Montclair School District (“Consultant”).

WHEREAS, the City and the County of San Bernardino Office of Homeless Services (OHS), hereinafter referred to as "County," have entered into an Agreement which authorizes the City to provide certain services, said City Agreement being Agreement No. 23-72 signed September 19, 2023 (County Contract No. 23-1096); and WHEREAS, the aforesaid Agreement provides that the City may subcontract for certain professional services subject to prior County approval; and WHEREAS, the City desires to engage the Consultant to provide professional services as detailed elsewhere in this Agreement; and
WHEREAS, the Consultant desires to perform and provide such services and hereby agrees to comply with all applicable requirements provided in the City’s Agreement No. 23-72 with the County, including CONTRACTOR RESPONSIBILITIES, GENERAL CONTRACT REQUIREMENTS, and INDEMNIFICATION AND INSURANCE REQUIREMENTS sections. A copy of the Agreement and Budget Amendment is attached hereto as Exhibit B and incorporated herein as though set forth in full.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the City and the Consultant agree as follows:

1. TERM
This Agreement shall commence on December 1, 2025 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2026 unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the tasks required of Contractor as set forth in Section B. CONTRACTOR RESPONSIBILITIES, Section C. GENERAL CONTRACT REEQUIREMENTS, and Section G. INDEMNIFICATION AND INSURANCE REQUIREMENTS described and set forth in Exhibit A and Exhibit B, attached hereto and incorporated herein as though set forth in full.

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3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. CITY MANAGEMENT
City’s Assistant City Manager/Director of Human Services shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant.

5. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full.

This amount is subject to receipt of grant funding and shall not exceed $39,825.73 for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.

If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City.

7. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 69 of 132 Agreement No. 25-76
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Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

9. INDEMNIFICATION AND INSURANCE REQUIREMENTS
Consultant shall provide to City the same obligations of Contractor to County in Section G. INDEMNIFICATION AND INSURANCE REQUIREMENTS of Exhibit B, attached hereto and incorporated herein as though fully set forth.

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10. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement.

Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City.

Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement City shall not pay salaries, wages, or other compensation or benefits to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

12. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Montclair in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Montclair will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.

Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

13. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 71 of 132 Agreement No. 25-76
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in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.

14. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant.

However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(c) Consultant covenants that neither he/she nor any office or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder.

Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement.

15. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 72 of 132 Agreement No. 25-76
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addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: Marcia Richter, Asst. City Manager/Director of Human Svcs.

City of Montclair
5111 Benito Street
Montclair, CA 91763
To Consultant: Phil Hillman, Chief Business Official
Ontario-Montclair School District
950 West "D" Street
Ontario, CA 91762

16. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.

17. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement, including a City of Montclair business license.

18. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Montclair.

19. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

20. CONFIDENTIALITY
Information and materials obtained by the Consultant from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Consultant for any purpose other than the performance of this Agreement.

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21. DISCRIMINATION
The Consultant agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Consultant agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.

22. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF MONTCLAIR ONTARIO-MONTCLAIR SCHOOL

DISTRICT
By: By:

Javier John Dutrey, Mayor Phil Hillman, Chief Business Official Attest:

By:

Andrea M. Myrick, City Clerk
Approved as to Form:

By:

City Attorney
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EXHIBIT A

DEFINITIONS
HOMELESS OUTREACH. Proactive exploration and engagement of homeless individuals and/or families either occupying or migrating through various portions of the City.

NAVIGATION OF SERVICES. Exploration and enrollment (of homeless individuals) into various programs and services based on individual needs. Including but not limited to: Drug and Alcohol rehabilitation programs, financial assistance, medical and mental health resources, assistance to social services programs, temporary and permeant housing, and transportation services.

HANDS-ON CASE MANAGEMENT. One-on-one intervention with homeless individuals and/or families, including, but not limited to, navigation of services and development of personalized plans and strategies needed to overcome obstacles, obtain, and sustain long-term housing.

PAROLE/PROBATION INTERVENTION. Interaction with Parole and Probation Officers regarding status of homeless individuals on supervised release programs and assistance in obtaining available housing and participating in rehabilitation programs offered by Parole and Probation Departments (including authorization to place said individuals into programs and facilities that cross county lines).

IN-HOUSE REHABILITATION CENTERS. Facilities that provide “In-Patient” Drug and Alcohol treatment programs necessary to overcome addiction to said substances.

QUALIFYING CRITERIA. Requirements for entering various in-house rehabilitation facilities and/or housing programs.

COURT APPOINTED OBLIGATIONS. Mandated drug and alcohol treatment programs as well as mandated counseling services and/or classes (including, but not limited to, Anger Management, Parenting Classes, Behavior Modification, Domestic Violence, Driving under the Influence, etc.).

MONTCLAIR’S TRAILER PROGRAM. In accordance with the City’s Homeless Program, Metro Honda of Montclair purchases recreational trailers for homeless individuals and/or families in an effort to provide temporary, transitional, and affordable housing.

ADEQUATE SUPPLIES OF FOOD/MISCELLANEOUS ITEMS. Enough food, clothing, and other miscellaneous items needed to sustain individuals and/or families participating in programs or transitioning into temporary/permanent housing for a determined amount of time.

SERVICES PROVIDED
During the term of this Agreement and in accordance with Section 2, the subcontractor shall provide the services described below:

1. Hands-on Case Management services for individuals and/or families experiencing homelessness or at imminent risk of experiencing homelessness. The subcontractor will be available Monday through Friday from 7am-6pm. Said services include, but are not limited to:

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• Provides counseling and/or case management services to individuals both willing and reluctant to accept services. Said services include, but are not limited to, comprehensive interviews and information gathering. Outreach and intervention with family members, friends, and social workers if applicable. Navigation of services based on individual needs, including, but not limited to, in and out-patient drug and alcohol programs, medical and/or mental health assessments, domestic violence referrals (including transportation to safe houses), intervention and placement of said individuals through Adult Protective Services, assessment of prescribed and/or needed medications, Parole and Probation intervention, as well as assessment of individuals for financial aid programs and other necessary benefits needed to assist homeless individuals and/or families with breaking their cycle of homelessness. • Completion of all required and/or necessary documentation (including, San Bernardino County’s Exhibit E).
• Transports individuals to various in-house rehabilitation centers and/or housing programs throughout various counties, including, but not limited to, San Bernardino, Riverside, and Los Angeles County.
• Provides transportation to various appointments and facilities including, but not limited to, Doctors appointments, counseling sessions, Parole and Probation offices, Department of Motor Vehicles, Social Service offices, employment agencies, employment interviews, as well as various courthouses and rehabilitation centers for the purpose of fulfilling mandatory and/or court appointed obligations, and other agencies and organizations providing services that assist individuals with integrating back into society.

2. Explores appropriate housing options based on individual needs and economic status. Said housing includes, but is not limited to, family shelter programs, safe houses, room and board facilities, shared housing, assisted living accommodations, long-term care facilities, skilled nursing facilities, sober living homes, rooms for rent, apartment units, as well as mobile homes and recreational trailers used for temporary and permanent housing.

3. Maintain and disperse adequate supplies of food, clothing, and hygiene items (as well as other miscellaneous items) as needed for homeless individuals and/or families participating in programs or settling into various forms of housing.

4. Attends and maintains appropriate and up-to-date training on various programs and resources (including, but not limited to, homeless computer programs and databases necessary to track and assist homeless individuals). Temporary and permanent housing programs, rental assistance programs, financial aid programs, mental health and healthcare programs, legal aid programs, Social Security/SSI benefits, food and clothing programs, utility assistance, as well as qualifying criteria and strategies necessary to assist homeless individuals and/or families with securing and sustaining stable living environments and life styles.

5. Attends a variety of monthly meetings as well as incidental and/or on-site meetings and interventions as requested by the City’s Special Operations Unit. Said meetings and/or interventions include, but are not limited to:
• West-End Steering Committee (Monthly Meeting)
• Interagency Council on Homelessness (Monthly Meeting) MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 76 of 132 Agreement No. 25-76
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• Homeless Service Providers (Monthly Meeting)
• West End Behavioral Health (Monthly Meeting)
• Faith-Based Collaborative (Monthly Meeting), as well as • Meetings with family members, friends and social workers of said individual(s) • On and Off-Site meetings to assists participants with required interviews and/or screening criteria necessary to enter various in-house rehabilitation centers and/or housing programs.
• Meets and collaborates with various agencies and organizations to determine appropriate placement and/or services for said individuals and families.

6. Maintains records of all supporting documents and submits to the City’s Special Operations Unit on the first day of each month. Documentation includes but is not limited to:
• Individuals served
• Actions taken.
• Services provided.
• Receipts for purchases or transportation provided.

SCHEDULE OF PAYMENT
The budget for this contract is listed below:

Line Item Total
Street Outreach $ 34,100.00
Prevention & Diversion $ 4,081.54
Interim Sheltering $ 1,644.19
TOTAL BUDGET $ 39,825.73
Eligible expenses
• Street Outreach: HHAP-3 funds can be utilized for street outreach activities aimed at assisting individuals experiencing homelessness to access permanent housing and services. Allowable expenses include:
o Staff salaries and benefits for outreach workers
o Transportation costs for outreach activities
o Basic needs supplies (e.g., hygiene kits, clothing, food) o Engagement and case management services
o Connection to emergency shelter, health care, and behavioral health services • Prevention & Diversion: Funds may be used for prevention and shelter diversion efforts to assist individuals at risk of homelessness in maintaining their housing or diverting them from entering the shelter system. Allowable expenses include:
o Short- or medium-term rental assistance
o Payment of rental arrears and security deposits
o Utility payments
o Moving costs
o Housing search assistance
o Housing stabilization case management
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o Credit repair services
o Legal services related to housing stability
• Interim Sheltering: HHAP-3 funds can support interim sheltering solutions that provide temporary accommodations for individuals experiencing homelessness. Allowable expenses include:
o Operations of existing navigation centers and shelters o Development of new low-barrier, clinically enhanced congregate shelters o Establishment of new or existing non-congregate shelters o Essential services and operations for temporary shelters o Improvements to existing emergency shelters to lower barriers and increase privacy
o Case management services
o Employment assistance programs
o Facility-related costs (e.g., insurance, furnishings, utilities, rent) Invoices
Invoices should be submitted to the City by the 5th day of the following month. The invoice should include a detailed report of expenses and back-up documentation listed in the contract (including copies of checks and cancelled checks, signed lease agreements, eviction notices etc).

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EXHIBIT B
City of Montclair
Agreement No. 23-72
(County of San Bernardino
Contract No. 23-1096)
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 79 of 132 Agreement No, 23-72

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Contract Number
-jmùL
SAN BERNARDINO SAP Number . COUNTY
Community Revitalization
Office of Homeless Services
Department Contract Representative Carrie Harmon
Telephone Number (909) 382-3983
Alyssa
City of Montclair
Colunga

October
(909) 625-9459
3, 2023-June

30, 2026
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
$95,901
N/A
$95,901
6210002479
IT IS HEREBY AGREED AS FOLLOWS;
WHEREAS, the San Bernardino City and County (SBC CoC) has been allocated funds by the State of California, Homeless Coordinating and Financing Council in the Business, Consumer and Housing Agency, hereinafter called State, under the Homeless Housing, Assistance and Prevention Round 3 (HHAP-3) Program authorized by AB 140 (Health & Safety Code § 50218.6, et seq.), which was signed into law by Governor Gavin Newsom on July 19, 2021; and
WHEREAS, the San Bernardino County (County) Office of Homeless Services, hereinafter referred to as OHS, is the Administrative Entity authorized to act on behalf of the County to administer HHAP-3 as designated by the SBC CoC, the eligible recipient of HHAP-3 funding; and
WHEREAS, the SBC CoC conducted a competitive process to find the City of Montclair (Contractor) to provide these services, and
WHEREAS, Contractor has the required qualifications, experience and expertise to provide services and is willing to use State funds to serve individuals and families experiencing homelessness; and WHEREAS, the County desires that such services be provided by Contractor and Contractor agrees to perform these services as set forth below;
NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:

BOS Standard Contract Page 1 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 80 of 132

TABLE OF CONTENTS

SECTION PAGE
A. DEFINITIONS 3
В. CONTRACTOR RESPONSIBILITIES 6
C. GENERAL CONTRACT REQUIREMENTS 14
D. TERM OF CONTRACT 22
E. COUNTY RESPONSIBILITIES 23
F. FISCAL PROVISIONS 23
G. INDEMNIFICATION AND INSURANCE REQUIREMENTS 23
H. RIGHT TO MONITOR AND AUDIT 25
CORRECTION OF PERFORMANCE DEFICIENCIES 25
J. NOTICES 25
K. ENTIRE AGREEMENT 26
L. ELECTRONIC SIGNATURES 26

ATTACHMENTS
EXHIBIT I - HHAP-3 AWARD BY CATEGORY
EXHIBIT 2 - SCOPE OF WORK
EXHIBIT 3 - HHAP-3 REPORTING REQUIREMENTS
EXHIBIT 4 - HMIS CLIENT DATA REPORT SAMPLE
EXHIBIT 5 - HMIS DATA QUALITY REPORT
EXHIBIT 6 - CALIFORNIA WELFARE AND INSTITUTIONS CODE SECTION 8255 EXHIBIT 7 - HHAP-3 EXPENDITURE REPORT
Revised 06/23/2023 Page 2 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 81 of 132 A. DEFINITIONS
Administrative Entity: A unit of general-purpose local government (city, county, or a city that is also a county) or nonprofit organization that has (1) previously administered federal Department of Housing and Urban Development (HUD) Continuum of Care (CoC) funds as the collaborative applicant pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations, and (2) been designated by the CoC to administer program funds.

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Case Management: The coordination of community-based services by a professional team to provide people the quality health care that is customized accordingly to an individual’s setbacks or persistent challenges and aid them to their recovery. In addition, it can be defined as a collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the client’s health and human service needs.

Continuum of Care (CoC): The group organized to carry out the responsibilities required under this part and that is composed of representatives of organizations, including nonprofit homeless providers, victim service providers, faith-based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement, organizations that serve homeless and formerly homeless veterans, and homeless and formerly homeless persons to the extent these groups are represented within the geographic area and are available to participate.

Continuum of Care (CoC) Service Providers: A network of Community Based Organizations partnered with the SBC CoC to provide services to homeless individuals and families.

Coordinated Entry System (CES): The CES is a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool.” A.2
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Emergency Aid: Any urgent and immediate services, which include housing that will be provided to homeless individuals. Broad categories of uses include, but are not limited to, shelters, shelter beds, public toilets, shower facilities, tiny-shed homes, etc.

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Emergency Shelter: Housing with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. No individual or household may be denied emergency shelter because of any inability to pay.

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A.9. General Service Area: The geographically defined area where a service entity provides outreach and direct services to homeless people.

A.10 Homeless: The same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019:
(1) An individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
(i) An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground; (11) An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal. State, or local government programs for low-income individuals): or
(iii) An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution;
(2) An individual or family who will imminently lose their primary nighttime residence, provided that:

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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 82 of 132 (i) The primary nighttime residence wiil be iost within 14 days of the date of application for homeless assistance;
(ii) No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support networks, e.g., family, friends, faithbased or other social networks, needed to obtain other permanent housing; (3) Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, but who:
(i) Are defined as homeless under section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), section 637 of the Head Start Act (42 U.S.C. 9832), section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2), section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012), section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)), or section 725 of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a);
(ii) Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
(iii) Have experienced persistent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and (iv) Can be expected to continue in such status for an extended period of time because of chronic disabilities; chronic physical health or mental health conditions; substance addiction; histories of domestic violence or childhood abuse (including neglect); the presence of a child or youth with a disability; or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment; or (4) Any individual or family who:
(i) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence;
(ii) Has no other residence; and
(iii) Lacks the resources or support networks, e.g., family, friends, and faith-based or other social networks, to obtain other permanent housing.

A.11 Homeless Management Information System (HMIS): A web-enabled database used by homeless service providers to capture information about the San Bernardino County persons they serve.

The database tracks services provided to homeless individuals and families by the collaborative agencies. Services tracked include: emergency, transitional, and permanent housing bed usage, employment, veteran’s status, as well as referrals to health and human service providers, or other relevant supportive service agencies. As required by the U.S. Department of Housing and Urban Development, the Continuum of Care utilizes the captured information to make informed decisions in planning, homeless advocacy, and policy development that result in target services. HMIS also includes that use of a comparable database by a victim services provider or legal services provider that is permitted under Part 576 of Title 24 of the Code of Federal Regulations.

A.12 Homeless Youth: An unaccompanied youth between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-Vento Homeless Assistance Act [42 U.S.C. Sec. 11434a(2)]; includes unaccompanied youth who are pregnant or parenting.

A.13 Housing First: An approach to quickly and successfully connect individuals and families experiencing homelessness to permanent housing without preconditions and barriers to entry, such as sobriety, treatment or service participation requirements. Supportive services are offered to maximize housing stability and prevent returns to homelessness as opposed to addressing predetermined treatment goals prior to permanent housing entry.

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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 83 of 132 A.14 Housing Search and Placement: Services to assist clients to locate, secure, and navigate the rental market. Housing Search and Placement activities may include, but are not limited to, unit identification, unit inspection, determining rent reasonableness , contracts, advocating for households, land/lord/ tenant mediation, and any other housing requirements.

A.15 Interagency Council on Homelessness (ICH): The policy making body for the San Bernardino County Homeless Partnership. ICH works to ensure that the recommendations listed in the County’s 10- Year Strategy to End Homelessness are realized. ICH Membership is composed of elected officials, state and local representatives, community and faith-based organizations, and corporate advocates.

A.16 Instance of Service: Each encounter with a member of the target population where services are provided for each of the eligible grant activities. For example, one individual checks into a warming center operated by Provider X on Tuesday. The same individual checks into the same warming center the next night. This counts as two instances of service for this activity.

A.17 Navigation Center: A Housing First, low barrier, service-enriched shelter focused on moving homes individuals and families into permanent that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing.

A.18 Office of Homeless Services (OHS): The lead agency for the San Bernardino County Continuum of Care (SBC CoC). The SBC CoC coordinates services with the San Bernardino County Homeless Partnership consisting of community and faith-based organizations, educational institutions, non-profit organizations, private industry, and Federal, State and local governments.

A.19 Permanent Supportive Housing (PSH): Low-barrier permanent housing with services. The type of services depends on the needs of the residents. Services may be short-term, sporadic, or ongoing indefinitely. PSH units are for individuals and families who are homeless or chronically homeless. PSH is housing combined with services, which may include mental health and health services, drug and alcohol treatment, education and job training.

A.20 Point-In-Time-Count (PITC): An unduplicated one-night estimates of both sheltered and unsheltered homeless populations conducted by Continuums of Care nationwide on a predetermined date within the last 10 days of each January pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations.

A.21 Program: The Homeless Housing, Assistance and Prevention Round 3 (HHAP-3) Program, established pursuant to Chapter 5 of Part 1 of Division 31 of the Health and Safety Code,) and HHAP-3 are used interchangeably throughout this document.

A.22 Rapid Re-Housing (RRH): An intervention designed to help individuals and families quickly exit homelessness and return to permanent housing. Using the Housing First model, move families and individuals into permanent affordable housing as quickly as possible with minimal barriers, assist with move-in costs such as security and utility deposits and short-medium term declining rental subsidies, and provide intensive social services while families or individual’s stability and equip them with skills and resources they need to sustain and thrive in housing and avoid future homelessness.

A.23 San Bernardino County Continuum of Care (SBC CoC): Provides leadership in creating a comprehensive countywide network of service delivery to homeless individuals and families and those at-risk of becoming homeless.

A.24 State of California, Homeiess Coordinating and Financing Council (State): Created pursuant to Section 8257 of the Welfare and Institutions Code to, among other things, identify mainstream resources, benefits, and services that can be accessed to prevent and end homelessness in California.

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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 84 of 132 A.25 Subcontractor: An individual, company, firm, corporation, partnership or other organization, not in the employment of or owned by Contractor who is performing services on behalf of Contractor under a separate contract with or on behalf of Contractor.

A.26 Target Population: Any person who is homeless as defined for this grant (see A. 10 above).

A.27 Transitional Housing (TH): Designed to provide homeless individuals and families with the interim stability and support to successfully move to and maintain permanent housing. TH may be used to cover the costs of up to 24 months of housing with accompanying supportive services.

A.28 United States Department of Housing and Urban Development (HUD): A Federal agency established in 1965, HUD’s mission is to increase homeownership, support community development, and increase access to affordable housing free from discrimination. To fulfill this mission, HUD will embrace high standards of ethics, management and accountability and forge new partnerships, particularly with faith-based and community organizations, that leverage resources and improve HUD’s ability to be effective on the community level.

CONTRACTOR RESPONSIBILITIES
General Requirements
B.1.1 Contractor shall be in compliance with all applicable Federal, State, and local laws, required to perform this Contract. Contractor shall be required to repay the County in the event of non-compliance with any applicable law if the County is required to repay any amount of funds to the State as a result of Contractor’s non-compliance.

B.1.2 Contractor and its Subcontractors shall perform the work in accordance with Federal, State and local housing and building codes, as applicable.

B.1.3 Contractor shall be responsible to accomplish the levels of performance as set forth in Exhibit 1 - HHAP AWARD BY CATEGORY and report such measures quarterly to the County with each quarterly expenditure report. The County will review Contractor performance to assess expenditure and performance progress. If Contractor is not meeting expenditure and performance measures, the County will work with Contractor to identify strategies and remediate performance issues.

B.1.4 Contractor’s obligation to the County shall not end until all closeout requirements are completed. Activities during closeout period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent funds, and accounts receivable to the County), and determining the custodianship of records.

Scope of Work
The project description for services to be provided by Contractor under this Contract are identified in Exhibit 2 - SCOPE OF WORK.

Administrative Requirements
Contractor shall adhere to the following:

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Coordinated Entry System (CES) The CES is a referral process that currently coordinates with the SBC CoC. All those participating with CES will need to apply to participate with the Homeless Management Information System (HMIS).

Contractor must work in collaboration with CES and SBC CoC to ensure the screening, assessment, and referral of HHAP participants are consistent with the eligible uses under HHAP.

Contractor agrees to receive referrals from CES prior to providing services with the exception of individuals receiving emergency assistance. In such cases, immediate services can be provided, but individuals and/or families must be referred by Contractor to CES for assessment and prioritization within seventy-two B.3.1
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 85 of 132 (72) hours. Contractor understands that individuals and/or families may not be referred to Contractor and may be referred to another service provider based upon the CES assessment.

B.3.2 Data Reporting
Contractor will submit to OHS detailed reports containing information listed in Exhibit 3- HHAP REPORTING REQUIREMENTS.
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A report will be due forty-five (45) days after the date of expiration of this Contract or upon completion of Contract services.

Contractor shall submit additional reports as required by the State or County.

B.3.3 Equipment and Other Property
All equipment, materials, supplies or property of any kind (including vehicles, publications, copyrights, etc.) purchased with HHAP-3 funds received under the terms of this Contract which has a life expectancy of one (1) year or more shall be the property of the County and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind shall be determined by the County when the Contract is terminated.

Additional terms are as follows;
The purchase of any furniture or equipment which was not included in Contractor’s approved budget, shall require the prior written approval of the County, and shall fulfill the provisions of this Contract which are appropriate and directly related to Contractor’s services or activities under the terms of the Contract. The County may refuse approval for any cost resulting from such items purchased, which are incurred by Contractor, if prior written approval has not been obtained from the County.

Before equipment purchases made by Contractor are approved by the County, Contractor must submit paid vendor receipts identifying the purchase price, description of the item, serial numbers, model number and location where equipment will be used during the term of this Contract.

Contractor shall submit an inventory of equipment purchased under the terms of this Contract as part of the expenditures report for the month in which the equipment is purchased. Contractor must also maintain an inventory of equipment purchased that, at a minimum, includes the description of the property, serial number or other identification number, title holder, acquisition date, cost of the equipment, location, use and condition of the property, and ultimate disposition data. A physical inventory of the property must be reconciled annually. Equipment should be adequately maintained and a control system in place to prevent loss, damage, or theft. Equipment with cost exceeding County’s capitalization threshold of $5,000 must be depreciated.

No costs incurred prior to the Contract commencement date shall be eligible for reimbursement with HHAP-3 funds.

Upon termination of this Contract, Contractor will provide a final inventory to the County and shall at that time query the County as to requirements, including the manner and method in returning equipment to the County. Final disposition of such equipment shall be in accordance with instructions from the County.

B.3.4 Financial Manaqement
Review, understanding, and certification that quarterly expenditure reports submitted to the County meet eligible expenses under HHAP-3 and State requirements. The County shall have no obligation to advance or pay Contractor with any funds other than HHAP-3 funds the County receives from the State.

Contractor attests that by submitting a quarterly expenditures report to OHS, it has completed all due diligence necessary and verified eligibility for HHAP-3 funding.

Contractor shall be required to repay County for non-eligible expenditures that may inadvertently be processed by the County.
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 86 of 132 Budget Changes - Contractor agrees that no changes shall be made to Contractor’s HHAP-3 budget without first obtaining approval. No more than the amounts specified in Exhibit 1 - HHAP-3 AWARD BY CATEGORY may be spent for the separate cost categories specified in the budget summary. Any changes to this Contract must be requested by Contractor in writing through OHS. Changes must be approved by the County and/or the State.

Documentation of Costs and Other Financial Reporting
Contractor will be required to maintain books, records, documents, and other evidence directly related to the performance of work in accordance with Generally Acceptable Accounting Procedures. Costs shall be supported by properly executed payrolls, time records, invoices, receipts, vouchers or other official documentation, as evidence of the nature and propriety of the charges.

All accounting documents pertaining in whole or in part to this Contract shall be clearly identified and readily accessible, and upon reasonable notice, the County shall have the right to audit the records of the Contractor as they relate to the Contract and the activities and services described herein.

Contractor shall also:

Maintain an effective system of internal fiscal control and accountability for all HHAP-3 funds and property acquired or improved with HHAP-3 funds, and make sure the same are used solely for authorized purposes.

Keep a continuing record of all disbursements by date, payment method, amount, vendor, description of items purchased and line item from which the money was expended, as reflected in the Contractor’s accounting records.

Maintain payroll, financial, and expense reimbursement records for a minimum period of five (5) years after the termination of this Contract.

Permit inspection and audit of its records with respect to all matters authorized by this Contract by representatives of the County at any time during normal business hours and as often as necessary.

Inform the County concerning any funds allocated to Contractor, that the Contractor anticipates will not be expended during the term of this Contract.

Repay the County any funds in its possession at the time of the termination of this Contract that may be due to the County; e.g., ineligible costs, unexpended funds, etc.
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B.3.5 Funding
This Contract is valid and enforceable only if sufficient funds are made available to County by legislative appropriation. In addition, this Contract is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether Federal or those of the State, or of any agency, department, or any political subdivision of Federal or the State governments, which may affect the provisions, terms or funding of this Contract in any manner.

Contractor must establish and maintain effective internal controls over all funding awarded to Contractor by the County to provide reasonable assurance that Contractor complies with Federal, State, and County statutes, regulations, and terms and conditions of the Contract.

County may base funding for Contractor upon positive performance outcomes, which OHS will monitor throughout the year.

Contractor must be able to demonstrate that HHAP-3 funds were expended for eligible uses to benefit members of the Target Population.

Funds allocated pursuant to this Contract shall be used exclusively for costs included in Contractor’s Program budget. Contract funds shall not be used as

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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 87 of 132 security or to guarantee payments for any non-program obligations nor as loans for non-program activities.

Contractor certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fundraising activities.

Ineligible Costs - HHAP-3 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of HHAP-3 and the eligible uses identified in California Health and Safety Code Sections 50218 and 50219.

The County or the State reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Contract. If Contractor or its Subcontractors use HHAP-3 funds to pay for ineligible activities. Contractor shall be required to reimburse these funds to the County within thirty (30) days of the request.

An expenditure which is not authorized by this Contract, or which cannot be adequately documented, shall be disallowed and must be reimbursed to the County by Contractor.

The State, at its sole and reasonable discretion, shall make the final determination regarding the allowability of expenditures of HHAP-3 funds.

Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. HHAP-3 funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of Contractor and services or housing capacity will be lost as a result of these funds ending, HHAP-3 funds may be used to maintain the service or program and are not considered supplanting [examples include, but are not limited to, a time-limited city and/or county tax or one-time block grant, such as Homeless Emergency Aid Program (HEAP) grant].

Contractor must expend:

No less than fifty percent (50%) of HHAP-3 funds by May 31, 2024; One hundred percent (100%) of HHAP-3 funds by June 30, 2026; and “Expend” means all HHAP-3 funds obligated under this Contract have been fully paid and receipted, and no invoices remain outstanding.” Reports submitted by the Contractor will be used to ensure that Contractor is on track to expend fifty percent (50%) of HHAP-3 funds by May 31, 2024 and one hundred percent (100%) of HHAP-3 funds by June 30, 2026. Contractor may submit a request to OHS prior to May 31, 2024 if Contractor is not on track to expend 50% of the HHAP-3 funds by May 31, 2024 proposing an alternative expenditure rate to meet the June 20, 2026 100% expenditure deadline with justification. The Chief of Homeless Services may approve, modify, or deny such request.

If, by January 1, 2026, Contractor has not submitted reports showing an expenditure of at least eighty percent (80%) of the HHAP-3 funds, the remaining twenty percent (20%) will be returned and reallocated.

HHAP-3 funds may not be obligated and expended prior to the effective date of this Contract. “Obligate” means that Contractor has placed orders, entered into sub-contracts, received services, or entered into similar transactions that require payment from the Contract award.

All proceeds from any interest-bearing account established by the Contractor for the deposit of HHAP-3 funds must be used for HHAP-eligible activities.

Documentation of all expenditures and accrued interest shall be reported on the forms provided by OHS (i.e.. Exhibit 7 - HHAP-3 Expenditure Report). f.
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 88 of 132 Any housing-related activities funded with HHAP-3 funds, including but not limited to, emergency shelter, rapid-rehousing, rental assistance, transitional housing and permanent supportive housing must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institution Code Section 8255(b).

Contractor confirms that rental assistance will be issued directly to a property owner or an agent authorized to act on behalf of a property owner.

Joint Funding - For all programs and services for which there are sources of funds in addition to County funds as provided under this Contract, Contractor shall provide proof of such funding. Contractor must be able to account for the receipt, obligation and expenditure of funds.

The County shall NOT pay for any services provided by Contractor which are funded by other sources. All restrictions and/or requirements provided in this Contract relative to accounting, budgeting, and reporting apply to the total program regardless of funding sources.

The County reserves the right to reduce the Contract award when the County’s fiscal monitoring indicates that Contractor’s rate of expenditure will result in unspent funds at the end of the Contract term or if it is determined that costs incurred are not in conformance with eligible costs as defined in Health and Safety Code Section 50214. Changes in the Contract award will be done after consultation with Contractor. Such changes shall be incorporated into this Contract by written amendment(s).

B.3.6 Fiscal Award Monitoring
The County has the right to monitor the Contract during the Contract period to ensure accuracy of expenditure reports and compliance with applicable laws and regulations.

Contractor agrees to furnish duly authorized representatives from the County and the State access to all financial records necessary to review or audit Contract services and to evaluate the cost, quality, and appropriateness of services.

If the State or the County determines that all, or any part of, the payments made by the County to Contractor pursuant hereto are not eligible expenses in accordance with this Contract, said funds will be repaid by Contractor to the County. In the event such payment is not made on demand, the County may withhold future disbursements to Contractor until such disallowances are paid by Contractor. If disallowable expenses are not reimbursed within thirty (30) days of demand, the Contract will terminate without consultation at the County’s sole and absolute discretion.

If there is a conflict between a State audit of this Contract and a County audit of this Contract, the State audit shall take precedence.
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B.3.7 Closeout
Contractor shall submit a closeout report including a narrative of the project outcomes, an inventory of all equipment and property acquired or improved by HHAP funds, and a final financial report, upon termination or completion of the services specified in this Contract.

Contractor agrees to adhere to and comply with all of the closeout procedures detailed below; including, but not limited to the following;
Disposition of Program assets shall be determined by the County when the Contract is terminated.

Contractor shall submit within forty-five (45) days after the date of expiration of this Contract, all financial, performance, and other reports required by this Contract; and in addition, will cooperate in a Program audit by the County. a.
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 89 of 132 Any unobligated/unexpended funds disbursed in advance to Contractor shall be returned to the County within thirty (30) days after the expiration of the Contract term, or in accordance with Section B.3.5.h, whichever occurs first. This obligation shall survive the expiration of the Contract.

Contractor must account for any real and personal property acquired with HHAP3 funds.

Closeout will remain pending until all requirements are met and all outstanding issues with the Contractor have been resolved to the satisfaction of the County.

B.3.8 Homeless Management Information System
The HMIS is a local database application used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness in the County. Contractor must ensure that data on all persons served are entered into the countywide HMIS. HMIS is managed and operated by OHS. HMIS technical and data standards are set forth in the Final 2017 HMIS Data Standards, on file with OHS.
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Contractor shall enter into a Memorandum of Understanding (MOU) with the HMIS Lead Agency where the Contractor agrees to share HMIS data with other HHAP funded agencies, unless prohibited by law.

Contractor is required to work with OHS staff to ensure the timely and accurate set-up of their HMIS program profile and to ensure the HMIS program profile is setup in a manner that accurately captures the data pertinent to Contractor’s program. Contractor’s program profile must be setup prior to Contractor submitting their first HHAP Disbursement Request form.

Contractor shall submit a copy of HMIS reports (see Exhibit 4 - HMIS DATA REPORT SAMPLE) with the quarterly expenditure reports. In the case of Domestic Violence service providers or other agencies prohibited from entering data into HMIS, documentation from the HMIS lead agency certifying that the Contractor is using a comparable database shall be delivered to the County. The contact information for the "HMIS Lead Agency" is:

Robin Kennedy, HMIS Lead
San Bernardino County
Office of Homeless Services
560 E. Hospitality Ln., Ste. 200
San Bernardino CA 92415-0044
[email protected]
Phone: 909-501-0610
Contractor must ensure all required data elements, as listed below, are entered into the HMIS system for HHAP-3 participants, in a timely manner, and is inputted no later than two (2) working days after program entry. Services rendered to clients must be entered into HMIS no later than two (2) working days from date of service(s). All clients who exit the program must have an updated status in HMIS within two (2) working days from actual exit date. Failure to meet the above data inputting requirements will constitute a violation of the terms and conditions of this Contract. Contractor will be notified by OHS, and if not rectified, the Contract may be terminated at the County’s sole and absolute discretion.

In addition to the timely entry of HMIS data. Contractor is required to enter accurate and complete data. The County will ensure Contractor adheres to Data Quality Standards, as established by HUD, and data entry requirements, as set forth in the HMIS мои and the OHS Policy Handbook. The Data Quality Standards assess the data quality and completeness of the following Data Elements entered:

Client Demographic Data
Name
Social Security Number
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 90 of 132 Date of Birth
Race
Ethnicity
Gender
Veteran Status
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a) Disabling Condition
Project Start Date
Project Exit Date
Destination
Relationship to Head of Household
Client Location
Housing Move-in Date
Living Situation
Common Program Specific Data Elements
Income and Sources
Non-Cash Benefits
Health Insurance
Disability Elements
Physical Disability
Developmental Disability
Chronic Health Condition

HIV/AIDS
Mental Health Problem
Substance Abuse
Domestic Violence
Contact
Date of Engagement
Bed-Night Date
Housing Assessment Disposition
Data Timeliness
Entry Timeliness
Exit Timeliness
According to Data Quality Standards, Contractor is required to have a five-percent (5%) or less error rate to ensure data accuracy and less than a five-day lapse in timeliness for entry of data at time of client entry, services are rendered, and client exit. Any performance benchmarks not meeting these standards will be captured on Contractor’s HMIS Data Quality Report Sample, see Exhibit 5. The report will be generated by Contractor and submitted quarterly with expenditure reports. OHS will review reports and data deficiencies, if any, will be identified and discussed with Contractor to determine methods to remediate and/or improve data quality scores.
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 91 of 132 If Contractor continues to not meet data entry and data quality benchmarks, as established by HUD and set forth in the HMIS MOU and the OHS Policy Handbook, County may terminate Contract as set forth in CORRECTION OF PERFORMANCE DEFICIENCIES Section.

Contractor agrees to provide the County and/or the State access to HMIS data collected and entered into HMIS, upon request, and to participate in any statewide data initiative as directed by the State including, but not limited to, a statewide data integration environment.
gh.

B.3.9 Housing First
The methodology of providing services will follow the Housing First policy. This is an approach that offers permanent, affordable housing as quickly as possible for individuals and families experiencing homelessness, and then provides the supportive services and connections to the community-based supports people need to avoid returning to homelessness. HHAP projects must align and comply with the core components of Housing First as defined in California Welfare and Institutions Code Section 8255(b) (see Exhibit 6).

B.3.10 Program Participant Eligibility
Contractor shall ensure that:

HHAP-3 participants meet the Homeless definition as defined in Section 578.3 of Title 24 of the Code of Federal Regulations:

An individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:

An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
An individual or family living in a supervised publicly or privatelyoperated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by Federal, State and local government programs for low-income individuals); or
An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.

An individual or family who will imminently lose their primary nighttime residence, provided that:

The primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
No subsequent residence has been identified; and
The individual or family lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, needed to obtain other permanent housing;
Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, but who:
a.
1)
a)
b)
c)
2)
a)
b)
c)
3)
a) Are defined as homeless under Section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), Section 637 of the Head Start Act (42 U.S.C. 9832), Section 41403 of the Violence Against Revised 06/23/2023 Page 13 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 92 of 132 Women Act of 1994 (42 U.S.C. 14043e-2), Section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), Section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012), Section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)), or Section 725 of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a):

Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance; Have experienced persistent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and
Can be expected to continue in such status for an extended period of time because of chronic disabilities: chronic physical health or mental health conditions; substance addiction; histories of domestic violence or childhood abuse (including neglect); the presence of a child or youth with a disability: or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment; or
Any individual or family who:

Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or lifethreatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence;
Has no other residence; and
Lacks the resources or support networks, e.g., family, friends, and faith-based or other social networks, to obtain other permanent housing.

HHAP-3 participants are referred by CES to Contractor.

Contractor coordinates Program enrollment and services in collaboration with CES.

B.3.11 Job Training and Employment
Contractor agrees to refer HHAP-3 clients that are eligible for job training and employment services to the County of San Bernardino Workforce Development Department (WDD).

Contractor also agrees to refer eligible “work ready” clients to the County's Community Employment Pathways (CEP) program for job placement services. Number of participants who have been referred to WDD and CEP will be reported on a quarterly basis by Contractor.

B.3.12 Staffing Requirements
Contractor shall provide the necessary professional staff to meet the needs of the homeless population following the Housing First model (ex. Case managers. Clinicians, medical staff, peer advocates, employment specialists, and eligibility specialists).

Contractor must have the readiness capacity to immediately perform and administer homeless efforts through HHAP funding.
b)
c)
d)
4)
a)
b)
c)
b.
c.

C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
Revised 06/23/2023 Page 14 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 93 of 132 The recitals set forth above are true and correct and incorporated herein by this reference.

Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.

Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part.

C.2
C.3
C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.

Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney’s fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney’s fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.

C.5
Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County: and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law. Contractor shall conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contract personnel to any County facility.

C.6
C.7 Change of Address
Contractor shall notify the County in writing, of any change in mailing address within ten (10) business days of the change.

C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.

C.9 Compliance with County Policy
In performing the Services and while at any County facilities. Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous Revised 06/23/2023 Page 15 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 94 of 132 posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.

County shall have the right to require Contractor’s employees, agents, representatives and subcontractors to exhibit identification credentials issued by County in orderte exercise any right of access under this Contract.

C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure the names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may otherwise be required by law. This provision will remain in force even after the termination of the Contract.

C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.

Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.

C.12 County Representative
The Director of Community Development and Housing or his/her designee shall represent the County in all matters pertaining to the services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. If this contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract.

C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.

If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.

C. 14 Debarment and Suspension
Contractor certifies that neither it nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.qov).

Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive work place, as a material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:

Revised 06/23/2023 Page 16 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 95 of 132 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.

C.15.1
Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.

C.15.2
Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Contractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.

C.15.3
The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.

The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with above.

C.16 Duration of Terms
This Contract, and ail of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.

C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.

Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.

To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.

C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.

Revised 06/23/2023 Page 17 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 96 of 132 c.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to cash, discounts, service, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.

The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.

Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.

C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.

To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.

C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County immediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.

C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.

C.26 Nondisclosure
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or Revised 06/23/2023 Page 18 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 97 of 132 otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.

C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.

Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for services (and products, if applicable). All such items shall be delivered to County at the completion of work under the Contract, subject to the requirements of Section IV-Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.

C.28
C.29 Reserved
Air, Water Pollution Control, Safety and Health
Contractor shall comply with ail air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.

C.30
C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of services under this Contract and demonstrate accountability for contract performance. Ail records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.

All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (0MB) Circulars, which state the administrative requirements, cost principles and other standards for accountancy.

C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.

C.33 Release of Information
No news releases, advertisements, public announcements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.

C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.

Revised 06/23/2023 Page 19 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 98 of 132 C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.

C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. At County’s request. Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the terms and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.

For any subcontractor. Contractor shall:

36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and

36.2 Ensure that the subcontractor follows County’s reporting formats and procedures as specified by County.

36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.

Upon expiration or termination of this Contract for any reason. County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.

C. 37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lav^^’ul effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.

Termination for Convenience
The County reserves the right to terminate the Contract, for any reason, with a thirty (30) day written notice of termination. Such termination may include all or part of the services described herein. Upon such termination, payment will be made to the Contractor for services rendered and expenses reasonably incurred prior to the effective date of termination. Upon receipt of termination notice Contractor shall promptly discontinue services unless the notice directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all completed work, and work in progress, including drafts, documents, plans, forms, data, products, graphics, computer programs and reports.

C.38
C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.

C.40 Venue
Revised 06/23/2023 Page 20 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 99 of 132 The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.

C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and the County. Contractor shall make a reasonable effort to prevent employees. Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.

Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.

C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.

The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of Contractor. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff. County Executive Officer or member of such officer’s staff. County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

C.43 Disclosure of Criminal and Civil Procedures
The County reserves the right to request the information described herein from the Contractor.

Failure to provide the information may result in a termination of the Contract. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The Contractor also may be requested to provide information to clarify initial responses. Negative information discovered may result in Contract termination.

Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of its partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Contractor will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of services by the firm or those Revised 06/23/2023 Page 21 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 100 of 132 individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Contractor will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

C.44 Reserved
C.45 Reserved
C.46 Iran Contracting Act
IRAN CONTRACTING ACT OF 2010, Public Contract Code sections 2200 et seq. (Applicable for all Contracts of one million dollars ($1,000,000) or more). In accordance with Public Contract Code section 2204(a), the Contractor certifies that at the time the Contract is signed, the Contractor signing the Contract is not identified on a list created pursuant to subdivision (b) of Public Contract Code section 2203 as a person (as defined in Public Contract Code section 2202(e)) engaging in investment activities in Iran described in subdivision (a) of Public Contract Code section 2202.5, or as a person described in subdivision (b) of Public Contract Code section 2202.5, as applicable.

Contractors are cautioned that making a false certification may subject the Contractor to civil penalties, termination of existing contract, and ineligibility to bid on a contract for a period of three (3) years in accordance with Public Contract Code section 2205.

C.47 Reserved
C.48 Reserved
C.49 Reserved
Executive Order N-6-22 Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine (https://home.treasurv.aov/policv-issues/financial-sanctions/san ctions-DroQrams-and-countrvinformation/ukraine-russia-related-sanctions). as well as any sanctions imposed under state law (https://vww.dQS.ca.aov/OLS/Ukraine-Russia). The EO directs state agencies and their contractors (including by agreement or receipt of a grant) to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should it be determined that Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. Contractor shall be provided advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response.

Termination shall be at the sole discretion of the County.

C.50
C.51 Reserved
C.52 Reserved
D. TERM OF CONTRACT
This Contract is effective as of October 3, 2023 and expires June 30, 2026 but may be terminated earlier in accordance with provisions of this Contract.

Revised 06/23/2023 Page 22 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 101 of 132 E. COUNTY RESPONSIBILITIES
E.1 OHS shall provide technical assistance to Contractor.

E.2 OHS shall participate in evaluating the progress of the overall program.

OHS shall monitor Contractor on a regular basis in regard to compliance with Contractual requirements.

E.3
F. FISCAL PROVISIONS
The maximum amount of payment under this Contract shall not exceed $95,901 and shall be subject to availability of other funds to the County. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s services and expenses incurred in the performance hereof, including travel and per diem.

F.1
F.2 Ouarterly disbursements will be made to the Contractor based upon satisfactory performance under the terms of this Contract.

Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.

F.3
F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the services rendered or equipment and/or parts supplied to the County pursuant to the Contract.

F.5 Costs for services under the terms of this Contract shall be incurred during the contract period except as approved by County. Contractor shall not use current year funds to pay prior or future year obligations.

F.6 Funds made available under this Contract shall not supplant any federal, state or any governmental funds intended for services of the same nature as this Contract. Contractor shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations that have been paid by another source of revenue.

Contractor agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County.

F.7 Contractor shall adhere to the County’s Travel Management Policy (8-02 and 08-02SP1) when travel is pursuant to this Contract and for which reimbursement is sought from the County. In addition. Contractor is encouraged to utilize local transportation services, including but not limited to, the Cntario International Airport.

G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
Indemnification
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising out of the performance of this Contract by Contractor, its officers, employees, agents, contractors, and volunteers , including the acts, errors or omissions of Contractor and for any costs or expenses incurred by the County on account of such claim except where such indemnification is prohibited by law. indemnification provision shall apply regardless of the existence or degree of fault of indemnities.

The Contractor indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

G.1
This
Revised 06/23/2023 Page 23 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 102 of 132 G.2 Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

G.3 Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.

All general or auto liability insurance coverage provided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.

The Contractor hereby waives all rights of subrogation against the County.

G.4 Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or selfinsurance programs carried or administered by the County.

G.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

G.6 Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.

G.7
Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

G.8
G.9 Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

G.10 Insurance Review
Revised 06/23/2023 Page 24 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 103 of 132 Contractor is an authorized self-insurance public entity for purposes of Professional Liability, General Liability, Automobile Liability, Workers’ Compensation and Property Damage and warrants that through its program of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this Agreement.

G.11.6 Reserved
Abuse/Molestation Insurance - Contractor shall have abuse or molestation insurance providing coverage for all employees for the actual or threatened abuse or molestation by anyone of any person in the care, custody, or control of any insured, including negligent employment, investigation and supervision. The policy shall provide coverage for both defense and indemnity with liability limits of not less than one million dollars ($1,000,000) with a two million dollars ($2,000,000) aggregate limit.

G.11.7
H. RIGHT TO MONITOR AND AUDIT
The County, State and Federal government shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of services provided under this Contract. Contractor shall give full cooperation, in any auditing or monitoring conducted. Contractor shall cooperate with the County in the implementation, monitoring, and evaluation of this Contract and comply with any and ail reporting requirements established by the County.

H.1
H.2 All records pertaining to services delivered and all fiscal, statistical and management books and records shall be available for examination and audit by County representatives for a period of three years after final payment under this Contract or until all pending County, State and Federal audits are completed, whichever is later.

CORRECTION OF PERFORMANCE DEFICIENCIES
Failure by Contractor to comply with any of the provisions, covenants, requirements, or conditions of this Contract shall be a material breach of this Contract.

1.1 In the event of a non-cured breach. County may, at its sole discretion and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery: and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Contractor but not yet paid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.

I.2
J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County
Office of Homeless Services
City of Montclair
Attn: Alyssa Colunga
Revised 06/23/2023 Page 25 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 104 of 132 5111 Benito St.

Montclair, CA 91763
560 E. Hospitality Ln. Ste. 200
San Bernardino, CA 92415-0044
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.

K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.

L. ELECTRONIC SIGNATURES
This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature ofthis Agreement (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Agreement upon request.

Revised 06/23/2023 Page 26 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 105 of 132 IN WITNESS WHEREOF, San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

SAN BERNARDINO COUNTY City of I\l0on\:lgiir
(Print or tyoe fmme ol if/ob, coi iy, contractoryetc.)
_ т/!гткуш>-е Dawn Rowe, Chair, Board of Supervisors \Authorize jn< - sicß fn’blue ink) Dated; OCT 0 3 2023

SIGNED AND CERTIFIED THAT A COPY OF THIS

DOCUMENT HAS BEEN DELIVERED TO THE

CHAIRMAN OF THE BOARD
Edward C. Sprr
(Print or type name of person signing contract)
Title City Manager
(Print or Type)
I irvisors
Ity  By 'Ф Dated: 0*^ j
SA.N BER.1
Address 5111 Benito St. c/i
fr.

Montclair, CA 91763
Я. UW
ATTEST \
Andrea M. lek, CHy Clerk
FOR County USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department ► ►
Suzanne Bryant, Deputy County Counsel Carrie Harmon, Director Date Date Date
Revised 06/23/2023 Page 27 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 106 of 132 DocuSign Envelope ID: B5B518A9-7F74-40CB-B6E9-15138F5E546D IN WITNESS WHEREOF, San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

SAN BERNARDINO COUNTY City of
(Print or
Montclair
type name

of софога^оп, company, contractor, etc.)
By
(Authorized signature - sign in blue ink) Dawn Rowe, Chair, Board of Supervisors Name Edward C. Starr
SIGNED
Dated:

AND CERTIFIED THAT A COPY OF THIS

DOCUMENT HAS BEEN DELIVERED TO THE

CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
(Print or type name of person signing contract)
Title City Manager
(Print or Type)
By Dated:

Deputy
Address 5111 Benito St.

Montclair, CA 91763
FOR County USE ONLY
Apprpvediesslantøgal Form Reviewed for Contract Compliance d by Department >ί60Ο330180Α4β0...

Carrie Harmon, Director
September 26, 2023
SuzanFiê'Téryan^^Ïfepüty County Counsel
September 26, 2023 Date Date Date
Revised 06/23/2023 Page 28 of 37
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 107 of 132 EXHIBIT 1 - AWARD BY CATEGORY
HHAP Award by Category
City of Montclair
October 3, 2023 through June 30, 2026
Number Expected
Award/Allocation Service Unit to be Served Eligible Use Category Rapid Rehousing:

Operating Subsidies:

Street Outreach:

Services Coordination: $39,100 Households 50
Systems Support:

Delivery of Permanent Housing:

Prevention and shelter Diversion: $56,801 Households 20 Interim sheltering:

Improvements to existing emergency shelters:

Homeless Youth (Countywide):

Total Award $95,901
Revised 06/23/2023 Page 28 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 108 of 132 EXHIBIT 2 - SCOPE OF WORK
To achieve the strategic outcome goals, including preventing 50 households living housing insecure and/or atrisk of homelessness and preventing 20 households at imminent risk from becoming homeless through system wide diversion, prevention, and/or eviction prevention strategies and moving 4 super utilizers to permanent housing. Contractor will carry out the following tasks between September 1, 2023 to August 31, 2025:

Task 1: The City of Montclair’s Outreach Team will coordinate with local partners to conduct ongoing weekly street outreach and targeted equitable engagement to identify and request to assist at least 50 disproportionately homeless, housing-insecure, and households facing eviction within the City of Montclair and those coming from other nearby cities with resource and referral services.

Task 2: Upon an initial assessment, the Outreach Team will provide education and information on community support services to at least 10 disproportionately homeless and housing-insecure individuals and families, financial housing assistance to keep individuals/families in their homes, motel vouchers, and coordinated entry and transportation to temporary and/or rapid rehousing facilities for those willing to go. Other assistance may include case management, advocacy and legal repres’entation, and linkages to community resources and support such as employment services, counseling, and heaithcare to move participants toward stabilization.

Task 3: The City will track its program activities and outcome progress, including collecting data on program participation, service utilization, and other essential metrics. Evaluation findings will allow the City to make program improvements and refine program strategies and ensure that program staff are equipped to meet the needs of program participants.

Revised 06/23/2023 Page 29 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 109 of 132 EXHIBIT 3 - HHAP REPORTING REQUIREMENTS
A. Detailed reports containing, at minimum, the following information:

1. Amount awarded to Contractor with activity(ies) identified;

2. Contract expenditures:

3. Unduplicated number of homeless persons and households served by HHAP-3 funds;

4. Unduplicated number of persons and households at imminent risk of homelessness served by HHAP3 funds;

5. Number of instances of service;

6. Increases in capacity for new and existing programs;

7. Number of unsheltered homeless persons and homeless households becoming sheltered; and

8. Number of homeless persons and homeless households entering permanent housing.

9. Number of homeless persons and households successfully exited from HHAP-3 (i.e., in permanent housing) that remain in permanent housing 12 months post-exit from HHAP-3.

10. Number of persons and households at imminent risk of homelessness successfully exited from HHAP-3 (i.e., in permanent housing) that remain in permanent housing 12 months post-exit from HHAP-3.

Breakdowns will be expected for each activity (i.e. services, capital improvements, rental assistance, etc.) and program type (i.e. emergency shelter, rapid re-housing, outreach, etc.) for the supplemental reporting requirements listed above, when applicable. The same information will also be requested specifically for the following subpopulations, based on priorities defined by the U.S. Department of Housing and Urban Development:

1. Chronically homeless

2. Homeless veterans

3. Unaccompanied homeless youth

4. Homeless persons in families with children
Counts by subpopulation will not be required in cases where that information is unavailable, but is expected in cases where client information is entered in the Homeless Management Information System (HMIS).

B.
c.

Revised 06/23/2023 Page 30 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 110 of 132 EXHIBIT 4 - HMIS CLIENT DATA REPORT SAMPLE
Agency Name
Active within 06/01/2023 thru 06/30/2023
I
Program Roster Report SAMPLE
Housing Move-in: Undefined = Unknown HoH or adjusted Move-in is Null, | | = Non PH Project, You can find more information about adjusted Move-In Date at the Help Center Article Head of Household (HoH) Unique Identifiers ate listed in bold text Household members are grouped together with the HoH.

A: Assessments, S: Services, CN: Case Notes
Age Current Enroll
At Entry Age
Exit Housing
Move-ln
Unique
Identffler
Birth Client LOS A S CN Assigned Staff Date Date Date
Program: Sample Project Name
Client 1 ABC12345 99/99/9999 43 45 09/3at2021 639 undefined 1 0 0 A, Admin Client 2 DEF12345 11/11/1111 57 66 07/11/2014 3,277 07/11/2014 10 0 0 A Admin Client 3 GHI12345 22Ω2Τ2222 47 56 08/15)2014 3,242 08/15/2014 10 0 0 A Admin Client 4 JKL12345 ззязаззз 23 26 04/032020 1,184 undefined 5 0 0 A Admin Client 5 MN012345 44/44/4444 36 48 03/082011 4,498 03/082011 13 0 0 A Admin 03/102010
05/052012
Client 6 PQR11111 66/66/6666 47 61 4,861 03/10/2010 0 A Admin 4,074
11 0
Cfient 7 STU12345 55/55/5555 53 64 05«5/2012 12 0 0 A Admin Cfient 8 VWX22222 77/77Я777 53 56 12/302019 1,279 12Ш2019 4 0 0 A Admin Client 9 YZ123456 88/88/8888 55 58 11242020 949 undefined 3 0 0 A. Admin Client 10 BAC11111 05/102023 52 undefined 0 0 0 A. Admin Client 11 CAD22222 10/10/1010 60 60 05/182023 44 05/182023 0 0 0 A Admin Number of Enrollments: 11
Number of Unique Clients: 11
Number of Households: 10
1 / 1
Tue Aog 1 OS IS »8 AM 20:^ Powered Bv jpCLARITY HÜM*h SLItViCLS ; Revised 06/23/2023 Page 31 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 111 of 132 EXHIBIT 5 - HMIS DATA QUALITY REPORT SAMPLE
Ì
Agency Name
CoC Cstegory Filter: Agwłcy CoC
Date Range: 10/01/2022 tmj 06/3ÜG023
HMIS Data Quality
Report [FY 2023]
Q3. Universal Data Elements
Program Applicability: AH Projects
Data Bement Error Count % of &ГМ· Rate
0 0% Veteran Status (3.7)
0 0% Project Start Date (3.10)
Ö 0% Relation^iip to Head of Household (3.15)
0 0% Client Location (3.16)
0 0% Disabling ConcfiSon (3.8)
Q4. income and Housing Data Quality
Program Applicability: AH Projects
Data Element Error Count % of Error Rate
1 0.12% Destination (3.12)
Income and Soirees (4.2) at Start 0 0%
Income and Sources (4.2) at Annual Assessment 0 0%
Income and Sources (4.2) at Ежй 0 0%
Non-Cash Benefits (4.3) at Start 0 0%
Non-Cash Benefits (4.3) at Annual Assessment 0 0%
Non-Cash Benefits (43) at ExH 0 0%
Q5. Chronic Homeless
Program Applicability: ES, SH, Street Outreach, TH & PH(AH) Starting into
project type
Count of
total
records
Missina time
in housing
(3.917.2)
Approximate
Date started
(3.9.17.3)
Number of times
(3.9.17.4)
Number of
months
(3.9.17.5)
% of records
unable to
calculate
Missino time
in institution
(3.917.2)
Missing DK/R/missing DtORimissing
ES, SH, Street
Outreach 0 0 0 Q 0%
TH 0 0 0 0 0 0 0%
PH (aí) 512 Q 0 0 0 0 0%
Total 512 0%
2/3

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HUMAh StFiViCts
”h>j Jurł i lf:0hD9 AM 2[S3 Poweraö By
Revised 06/23/2023 Page 32 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 112 of 132 Agency Name
CoC Category Filter Agency CoC
Date Raj^e: 10/01/2022 fl¥U 06/30/2023
HMİS Data Quality
Report [FY 2023]
Q6. Tïmetiness
Program Applicability: All Projects
Time for Record Entry Number of Project Start Records Number of Prefect Exit Records 518 634 Odays
352 81 1-3 days
33 49 4-edays
4 22 7-10 days
12 37 11+ days
Q7. Inactive Records: Street Outreach and Emergency Shelter Program Applicability: Street Outreach & ES-Night By Night # of Records # of Inactive
Records
% of Inactive
Records
Data Bement
Corrfact (Adults and Heads of Household in Street Outreach or ES-NbN) 0 0 0%
Bed Night (Ail cBents in ES-NbN) 0 0 0%
Programs Included In Dataset
Agency Program Name
3/3
CLARITY ThuJun ’ i^:O1:0-SAb!2O23 Powet«: By
H/MAti SKViCCi
Revised 06/23/2023 Page 33 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 113 of 132 EXHIBIT 6
State of California

WELFARE AND INSTITUTIONS CODE
Section 8255
8255.

For purposes of this chapter:
(a) "Council" means the California Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council established pursuant to Section 8257. (b) "Core components of Housing First" means all of the following:
(1) Tenant screening and selection practices that promote accepting applicants regardless of their sobriety or use of substances, completion of treatment, or participation in services. (2) Applicants are not rejected on the basis of poor credit or financial history, poor or lack of rental history, criminal convictions unrelated to tenancy, or behaviors that indicate a lack of "housing readiness."
(3) Acceptance of referrals directly from shelters, street outreach, drop-in centers, and other parts of crisis response systems frequented by vulnerable people experiencing homelessness. (4) Supportive services that emphasize engagement and problem solving over therapeutic goals and service plans that are highly tenant-driven without predetermined goals. (5) Participation in services or program compliance is not a condition of permanent housing tenancy.
(6) Tenants have a lease and all the rights and responsibilities of tenancy, as outlined in California's Civil, Health and Safety, and Government codes. (7) The use of alcohol or drugs in and of itself, without other lease violations, is not a reason for eviction.
(8) In communities with coordinated assessment and entry systems, incentives for funding promote tenant selection plans for supportive housing that prioritize eligible tenants based on criteria other than "first-come-first-serve," including, but not limited to, the duration or chronicity of homelessness, vulnerability to early mortality, or high utilization of crisis services.

Prioritization may include triage tools, developed through local data, to identify high-cost, high-need homeless residents.
(9) Case managers and service coordinators who are trained in and actively employ evidencebased practices for client engagement, including, but not limited to, motivational interviewing and client-centered counseling.
(10) Services are informed by a harm-reduction philosophy that recognizes drug and alcohol use and addiction as a part of tenants' lives, where tenants are engaged in nonjudgmental communication regarding drug and alcohol use, and where tenants are offered education regarding how to avoid risky behaviors and engage in safer practices, as well as connected to evidence-based treatment if the tenant so chooses.

Revised 06/23/2023 Page 34 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 114 of 132 (11) The project and specific apartment may include special physical features that accommodate disabilities, reduce harm, and promote health and community and independence among tenants,
(c) "Homeless" has the same definition as that term is defined in Section 91.5 of Title 24 of the Code of Federal Regulations.
(d) (1) "Housing First" means the evidence-based model that uses housing as a tool, rather than a reward, for recovery and that centers on providing or connecting homeless people to permanent housing as quickly as possible. Housing First providers offer services as needed and requested on a voluntary basis and that do not make housing contingent on participation in services.
(2) (A) "Housing First" includes time-limited rental or services assistance, so long as the housing and service provider assists the recipient in accessing permanent housing and in securing longer term rental assistance, income assistance, or employment. (B) For time-limited, supportive services programs serving homeless youth, programs should use a positive youth development model and be culturally competent to serve unaccompanied youth under 25 years of age. Providers should work with the youth to engage in family reunification efforts, where appropriate and when in the best interest of the youth. In the event of an eviction, programs shall make every effort, which shall be documented, to link tenants to other stable, safe, decent housing options. Exit to homelessness should be extremely rare, and only after a tenant refuses assistance with housing search, location, and move-in assistance,
(e) "State programs" means any programs a California state agency or department funds, implements, or administers for the purpose of providing housing or housing-based services to people experiencing homelessness or at risk of homelessness, with the exception of federally funded programs with requirements inconsistent with this chapter. [Amended by Stats. 2021, Ch. 398, Sec. 3. [AB 1220) Effective January 1,2022.) Revised 06/23/2023 Page 35 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 115 of 132 EXHIBIT 7
Office of Homeless Senices
Homeless Housing, Assistance and Prevention Program (HHAP) VENDOR NAME; FISCAL YEAR
İA.V MtNĄRDINO VENDOR ID#; BILLING PERIOD COUNTY
INVOICE #-PO; FUND CENTERWBSE XXX-XXX-XXXX

BUDGET CATEGORIES
(PER CONTRACT) PRIOR
AMOUNT

EXPENDED

THROUGH

EXPENSES
BILLED
Current
Month
AMOUNT

EXPENDED

TO DATE

APPRDVED
BUDGET

REMAINING
BALANCE .y Remaining
Use Category WBSE
$100.00 $10.00 $10.00 $20.00 $80.00 80%
$0.00 $0,00 $0.00 #DIV/0!
$0.00 $0.00 $0.00 #DIW0!
$0.00 $0.00 $0.00 #DIV/0f
$0.00 $0.00 $0.00 #DIW0!
$0.00 $0.00 $0.00 #DIV/0I
TOTAL OF ALL EXPENSES $100.00 $10.00 $10.00 $20.00 $80.00 #DIV/0! Notes:

Revised 06/23/2023 Page 36 of 36
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 116 of 132 O'fìO Easř ’-ir·';··>!! ■·-'(!', !. -·πΰ. Suito 900. San EernarrliiìO. СЛ 97.·115-0052 i Phone: 909,501.C60Ü Гз:<: 909.501.054Ç Diane RundlßG
Assistant Executive Officer SAN BERNARDINO \:ommunity Revitalization COU.NTY Garrió Harmon Director, Community
Development & l-lousing
Marcus Dillard
Chief of Homeless Services
Octobers, 2024
City of Montclair
Alyssa Colunga
Assistant Director of Human Services & Grants Manager
5111 Benito Street
Montclair, CA 91763
RE: BUDGET MODIFICATION FOR HOMELESS HOUSING, ASSISTANCE AND PREVENTION PROGRAM SERVICES, CONTRACT NO. 23-1096 A-1
On October 3, 2023, the San Bernardino County Board of Supervisors (Board) approved Contract No. 23-1096 with the City of Montclair to provide Homeless Housing, Assistance and Prevention Program Round 3 services.

The City of Montclair has requested a budget category modification, with no change in the total contract amount of $95,901. This letter amends the budget category as shown in the revised Exhibit 1 below and labeled 'ΉΗΑΡ Award by Category." Please countersign and return this letter amendment to accept the revised Exhibit 1.

HHAP Award by Category
City of Montclair
October 3, 2023 through June 30, 2026
Eligible Use Category; Revised
Allocation
Original
Allocation
Services Coordination $39,100 $0
Street Outreach $34,100
$51,901
$9,900
$95,901
$0
Prevention and Shelter Diversion
Interim Sheltering
$56,801
$0
Total Award $95,901
The County appreciates your continued commitment to providing quality services.

Ψ
BOAttU 0\ SUrtRVISORS
Γ\1 I (.'lUK (Kl I ) .Ak.'.U
\ I» ł il ,if malt iUjM I li .Iru! ‘I ■*·,ι»Ι |1i 1T|\ I Π\\ν4
● ił.i·' Iłun; I
I.( UI I и.'мл:- |.ч Ib. v İH
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MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 117 of 132 BUDGET MODIFICATION FOR HHAP PROGRAM SERVICES, CONTRACT NO. 23-1096 October 3, 2024
PAGE 2 of 2
If you have any questions or concerns regarding this matter, please contact Tamra DeMartini at (909) 382-^82 or Τ^ίΤίΓίί rnaniaiia-n .üCOUruy (')OV. sincerely
Marcus Dillard
Chief of Homeless Services
Office of Homeless Services
The City of Montclair agrees to the revised Exhibit 1.

City of Montclair
By! AiyoBB Oølgnga
Asêioloi of Humcm ^orviooo ft Qrønto Monogor
Edward C. Starr
City Manager
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 118 of 132 Aj^ss^Colunga
Älyssä Coiunga
Wednesday, January 17, 2024 1:57 PM
'Garay, Jonathan'; Webster, Jevita
DBH-HMIS Helpdesk; Rojo, Teresa; Mitchell, LaTanya; Dillard, Marcus; гискегдепЗ @gmaíl.com; Robert Hargett; Gabe Fondano
RE: City of Montclair (MON) Onsite PSA Summary, 2024-01-09 RE: RFA OHS 23-01 Homeless Housing Assistance Program-Round-3 (HHAP-3) Award Letter REVISED; HHAP 1-5 Comparison.pdf
From:

Sent:

To:

Cc:

Subject:

Attachments:

Hello,
Thanks so much again for meeting with us in person. I am glad we were able to figure this out together. Please see the requested information about our budget modification below, our response is in green:

The City of Montclair submitted the revised budget attached on July 20, 2023 and the Office of Homeless services changed the format to meet the contract needs. The City of Montclair received the reformatted budget with the Contract on September 8, 2023 and the agreement was signed and approved by the City Council. We understand the County is requesting a different budget format to better align with the definitions provided by San Bernardino County Staff in the document titled HHAP Grant Program published 12/1/23, also attached.

Jn regards to the project amendments described above, Montclair needs to submit a budget detail which... ● Explains why services coordination is converting to Street Outreach (SO) 0 Service Coordination is converting to Street Outreach to better align with the definitions provided by San Bernardino County Staff in the document titled HHAP Grant Program published 12/1/23. The City of Montclair requests to add $34,100 to Street Outreach. ● Explain why Prevention and Shelter Diversion to help clients who are already in housing with services о In order to give out hotel vouchers to the homeless, the project has to be categorized as an Emergency Shelter (ES) project, based on the interim housing category on the eligible users worksheet
■ A portion of Prevention & Shelter Diversion is converting to Emergency Shelter under Interim Housing to better align with the definitions provided by San Bernardino County Staff in the document titled HHAP Grant Program published 12/1/23. City of Montclair will provide hotel vouchers to those who are currently unhoused and actively participating in case management services to obtain temporary or permanent housing, or entry into in-house rehabilitation centers.

The City of Montclair requests to add Emergency Shelter under Interim Housing budget to $9,900.
о Listed under Prevention and Shelter Diversion category. Forfamilies that already have a place but need assistance, they have to be categorized as HP. Cannot give out hotel vouchers, unless they are being preventedfrom staying in their current residence of lease agreement ■ City of Montclair is requesting to reduce the Prevention & Shelter Diversion category to $51,901 to assist families that already have a place to stay but need assistance to continue to stay in that home. The City will not provide hotel vouchers, unless they are being prevented from staying in their current residence.

The requested revised budget is as follows:

Eligible Use Category Current Budget Change Proposed Budget 1 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 119 of 132 Service Coordination $ 39Д00.00 $ (39,100.00) $
Street Outreach $ $ 34Д00.00 $ 34ДОО.ОО
Prevention and Shelter Diversion $ 56,801.00 $ (4,900.00) $ 51,901.00 Interim Housing/Emergency Shelter $ $ 9,900.00 $ 9,900.00 Reduce Service Coordination by $39,100 to $0
Move $34,100 from Service Coordination to Street Outreach Reduce Prevention and Shelter Diversion by $4,900 to $51,901 Move $4,900 from Prevention and Shelter Diversion to Interim Housing/Emergency Shelter Move $5,000 to from Service Coordinationto Interim Housing/Emergency Shelter Please let me know if you have any questions.

Älyssä Colunga, DrPH
Assistant Director of Human Services 8¿ Grants Manager
City of Montclair, Human Services Department
5111 Benito Street, Montclair CA 91763
(909) 625-9459 [ [email protected]
From: Garay, Jonathan <[email protected]> Sent: Thursday, January 11, 2024 10:30 AM
To: Alyssa Colunga <[email protected]>
Cc: DBH-HMIS Helpdesk <[email protected]>; Webster, Jevita <[email protected]>; Rojo, Teresa <[email protected]>; Mitchell, LaTanya <[email protected]>; Dillard, Marcus <[email protected]>; [email protected]; Robert Hargett <[email protected]>; Gabe Fondario <[email protected]>
Subject: RE: City of Montclair (MON) Onsite PSA Summary, 2024-01-09 Good morning Alyssa,
The only eligible use category that can be used to give out hotel vouchers is interim housing to the already homeless individuals / families. This would be a new project and project type, which would be Emergency Shelter (ES).

Thank you,
Jonathan Garay
Jonathan Garay, MiS
Automated Systems Analyst II
Office of Homeless Services
Phone: 909-501-0613
560 Hospitality Lane. STE 200
2 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 120 of 132 San Bernardino,Ca.92415
Sax шлялкизко
COUNTY
Our job is to create a county in which those who reside and invest can prosper and achieve well-being.

WWW. SBCountv.QOV
County of San Bernardino Conifdentiality Notice: This communication contains confidentiai information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender.

From: Alyssa Colunga <[email protected]>
Sent: Wednesday, January 10, 2024 4:53 PM
To: Garay, Jonathan <Jonathan.Garav(aihs5.sbcountv.gov> Cc: DBH-HMIS Helpdesk <DBH-HMISHelpdesk(^hss.sbcountv.gov>.·Webster, Jevita <[email protected]>:

Rojo, Teresa <[email protected]>: Mitchell, LaTanya <[email protected]>:Dillard, Marcus <[email protected]>: [email protected]: Robert Hargett <[email protected]>:

Gabe Fondario <GFondarí[email protected]>
Subject: RE: City of Montclair (MON) Onsite PSA Summary, 2024-01-09 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe.

Hello Jonathan,
Thank you for the information. It was nice meeting both of you in person. From my review you need a response from us on the following pasted below:

In regards to the project amendments described above, Montclair needs to submit a budget detail which... ● Explains why services coordination is converting to Street Outreach (SO) ♦ Explain why Prevention and Shelter Diversion to help clients who ore already in housing with services о In order to give out hotel vouchers to the homeless, the project has to be categorized as an Emergenc}· Shelter (ES) project, based on the interim housing category on the eligible users worksheet
о Listed under Prevention and Shelter Diversion categoiy ■ For families that already have a place hut need assistance, they have to be categorized as HP. Cannot give out hotel vouchers, unless they are being preventedfrom staying in their current residence of lease agreement
We will get you a budget breakdown and respond to your questions, first can you please explain what you mean by the ES category under Interim Housing? Ido not see that on the list. I pasted the definition of interim housing below. Can you please explain? I want to make sure we are not signing up for an incorrect category because we are not providing or developing an emergency shelter. Also, what do you mean by HP above? 3 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 121 of 132 Inłerim housing, limiłed ło newly
developed clinically enhanced
congregate shelters, new or
existing non-congregate
shelters, ond operations of
The contents of this document oto not reive ·
existing navigation centers and
shelters based on
demonstroted need
Any new interim sheltering
funded by round 3 funds must
be low bonier, comply with
Housing First as provided in
Chapter 6.5 {commencing with
Section 6255) of Division 8 of the
Welfare and institutions Code,
ond prioritize interventions other
than congregate shelters.
^\0N7V^
Alyssa Colunga, DrPH
Assistant Director of Human Services & Grants Manager
City of Montclair, Human Services Department
5111 Benito Street Montclair CA 91763
(909) 625-9459 | [email protected]
From: Garay, Jonathan <[email protected]> Sent: Wednesday, January 10, 2024 9:27 AM
To: Robert Hargett <[email protected]>:Gabe Fondario <[email protected]>: Alyssa Colunga <[email protected]>: [email protected]
Cc: DBH-HMIS Helpdesk <[email protected]>: Garay, Jonathan <[email protected]>;Webster, Jevita <[email protected]>: Rojo, Teresa <[email protected]>; Mitchell, LaTanya <LaTanva.Mitch [email protected]>: Dillard, Marcus <[email protected]>
Subject: City of Montclair (MON) Onsite PSA Summary, 2024-01-09 Good morning Robert and Gabe,
We appreciate the hospitality given to Jevita and myself by you and City of Montclair for yesterday's onsite Program Support Assessment (PSA) meeting. Below are a list of detailed summary of topics we discussed in yesterday's meeting:

Montclair asked if a project will still be listed if the funding is over ● Project will be listed in Clarity until Montclair notifies OHS to remove (inactivate) program from Clarity
● Clients will first need to be exited from program before program can be inactivated by OHS 4 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 122 of 132 Discovered about Marisela Test, Client# 291924B36
● Is this a real person?
о Unsure, likely a test account
Talked about importance on exiting clients
Broke down two categories of contract, Services Coordination and Prevention and Shelter Diversion ● Services Coordination --> Street Outreach
● Prevention and Shelter Diversion --> RRH
● Montclair wanting to ensure that their contract verbiage aligns with requirements of contract о Attached is HHAP 1 - 5 HUD definitions
Discussed possibility of adding 3rd program, HP
● Montclair understands that fimds will be broken up
● Montclair understands HP allows funds for
о Rental assistance
о Utility payments
● Contract modification will be needed
о Montclair states process will take approximately 1 month о Can contract modification be back-dated to start of contract date? ■ OHS will verify this information for you
Montclair made comment about having different staff for each contract ● HEAP, HHAP 1, HHAP 2
● Comment made in relation to limitation of users in Clarity Montclair showed us their intake form
● Asked if there is a "screenshot" of each page for intake о levita showed Robert how to enter into the enrollment screens without saving client data ● Purpose: Montclair wants to "mirror" the Clarity intake with their existing internal documentation Talked about importance of project contact and alternate ● Informed Montclair that project contact(s) are the person(s) responsible for project referrals о Primary: Robert Hargett
о Alternate: Gabe Fondario
Discussion on referrals
● Pastor Rucker asked if referrals process should include a phone call to referred agency prior to making the referral
● Pastor Jones asked if this process can be tracked
о Clarity tracks changes made as they are saved
о Notifications are sent out to the referred agency
о Emails sent back if referred agency declines the referral We informed Montclair about refresher training
● Pastor Rucker asked about refresher training for next week о Jan 18, 1pm: Refresher training
Client Track Report
● Montclair asking if there is a similar report to Client Serve from Client Track ● OHS can build out report generate tool to run requested report 5 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 123 of 132 о Report will need to be asked for by Montclair whenever the report Ashley Yerena
● No Funding Source available when selecting funding option for clients о When selecting funding source from dropdown menu, no options available о Funding source is entered into Clarity (screenshot)
City Of Montclair

OVERVIEW SERVICES FUNDING PROGRAMS ACCOUNTS ASSESSMENTS STTES STAFF SHARING DATAANALYSIS

FUNDING SOURCES
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Local 0' oinef Funcif>g soofce {Please
Soecifyi MON ИНАР Rouod 3 íHPl Active
Project Amendments
● If language in contract will be changed
о Service Coordination Street Outreach
о Add Emergency Shelter (ES) program
■ Budget detail (below)
о Prevention and Shelter Diversion
■ Budget detail (below)
In regards to the project amendments described above, Montclair needs to submit a budget detail which... ● Explains why services coordination is converting to Street Outreach (SO) ● Explain why Prevention and Shelter Diversion to help clients who are already in housing with services о In order to give out hotel vouchers to the homeless, the project has to be categorized as an Emergency Shelter (ES) project, based on the interim housing category on the eligible users worksheet
о Listed under Prevention and Shelter Diversion category ■ For families that already have a place but need assistance, they have to be categorized as HP. Cannot give out hotel vouchers, unless they are being prevented from staying in their current residence of lease agreement
Attached are the documentation we discussed about in yesterday's meeting. The first document is the HHAP 1-5 Comparison chart for you records. The second document is a blank Project Setup Form for you to fill out after the contract has been amended.

If you have any questions, please feel free to reach me by email or by phone at (909) 501-0613.

We appreciate your collaborative efforts in providing essential information. Your dedication significantly contributes to our ongoing mission of addressinghomelessnessand improving the quality of life for those we serve. Recognizing your 6 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 124 of 132 commitment, we eagerly look forward to continued cooperation to achieve our shared objectives of ending homelessness.

Thank you,
Jonathan Garay
Jonathan Garay, MIS
Automated Systems Analyst II
Ofifce of Homeless Services
Phone: 909-501-0613
560 Hospitality Lane, STE 200
San Bernardino,Ca.92415
ïJUCeiJULARUMl
COUNTY
OurJob is to create a county in which those who reside and invest can prosper and achieve well-being. www.SBCountv.oov
County of San Bernardino Confidentiality Notice: This communication contains confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. 7 MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 125 of 132 Personnel Committee Minutes – November 17, 2025 Page 1 of 1

MINUTES OF THE MEETING OF THE MONTCLAIR

PERSONNEL COMMITTEE HELD ON MONDAY,
NOVEMBER 17, 2025, AT 5:58 P.M. IN THE CITY
ADMINISTRATIVE OFFICES, 5111 BENITO STREET,

MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor Dutrey called the meeting to order at 5:58 p.m.

II. ROLL CALL

Present: Mayor Dutrey, Council Member Mendez, City Manager Starr, and Assistant City Manager/Director of Human Services
Richter
III. APPROVAL OF MINUTES
A. Minutes of the Regular Personnel Committee Meeting of November 3, 2025.

Moved by Council Member Mendez, seconded by Mayor Dutrey, and carried unanimously to approve the minutes of the Personnel Committee meeting on November 3, 2025.

IV. PUBLIC COMMENT – None
V. CLOSED SESSION
At 5:59 p.m., the Personnel Committee went into Closed Session regarding personnel matters related to appointments, resignations/ terminations, and evaluations of employee performance.

At 6:20 p.m., the Personnel Committee returned from Closed Session. Mayor Dutrey stated that no announcements would be made at this time.

VI. ADJOURNMENT
At 6:20 p.m., Mayor Dutrey adjourned the Personnel Committee.

Submitted for Personnel Committee approval,
Edward C. Starr
City Manager
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 126 of 132

PENDING

APPROVAL
Adjourned City Council Meeting Minutes – November 3, 2025 Page 1 of 1

MINUTES OF THE ADJOURNED MEETING OF THE MONTCLAIR
CITY COUNCIL HELD ON MONDAY, NOVEMBER 3, 2025, AT
5:47 P.M. IN THE CITY COUNCIL CHAMBERS, 5111 BENITO

STREET, MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor Dutrey called the meeting to order at 5:47 p.m.

II. ROLL CALL

Present: Mayor Dutrey; Mayor Pro Tem Martinez; Council Members Ruh, Lopez, and Mendez
City Manager Starr; Finance Director Kulbeck; Director of Public Works/City Engineer Heredia; Assistant City Manager/Human Services Director Richter; Community Development Director Diaz; City Attorney Robbins; City Clerk Myrick
III. COUNCIL WORKSHOP
A. Federal Legislative Advocate Presentation by David Turch & Associates (DTA)
David Turch, owner and founder of DTA, discussed provided an update on federal legislative conditions, noting the ongoing government shutdown, slow progress on appropriations, and increasing difficulty securing federal funding due to heightened partisanship and a shift of decision–making power toward the executive branch under the administration of President Donald Trump. He also discussed California’s Proposition 50, explaining that if approved, the measure would split Montclair into two congressional districts. He noted the impact of redistricting California on Montclair would depend on the working relationships and committee assignments of the respective members of Congress, as representation by two members could either strengthen or complicate advocacy efforts depending on circumstances.

Jamie Jones, DTA lobbyist, reported on the status of the City’s FY 2026 federal funding requests, including $850,000 secured in the House by Representative Norma Torres for a tiller truck for the Fire Department and $1 million secured in the Senate by Senator Adam Schiff for development of a new community park. He confirmed the City’s receipt of previous federal earmark commitments and outlined upcoming opportunities in the FY 2027 appropriations cycle and the reauthorization of the federal surface transportation bill. He encouraged the City Council to consider an advocacy visit to Washington, D.C. early next year.

IV. PUBLIC COMMENT — None
V. ADJOURNMENT
At 6:33 p.m., the City Council was adjourned.

Submitted for City Council approval,
Andrea Myrick
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 127 of 132

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – November 3, 2025 Page 1 of 5

MINUTES OF THE REGULAR JOINT MEETING OF THE MONTCLAIR

CITY COUNCIL, SUCCESSOR AGENCY AND MONTCLAIR HOUSING

CORPORATION BOARDS, MONTCLAIR HOUSING AUTHORITY

COMMISSION, AND MONTCLAIR COMMUNITY FOUNDATION
BOARD HELD ON MONDAY, NOVEMBER 3, 2025, AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS, 5111 BENITO STREET,

MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor/Chair Dutrey called the meeting to order at 7:00 p.m.

II. INVOCATION
Pastor Paul Kielsmeir, Calvary Montclair, gave the invocation.

III. PLEDGE OF ALLEGIANCE
Mayor Pro Tem/Vice Chair Martinez led meeting participants in the Pledge.

IV. ROLL CALL

Present: Mayor/Chair Dutrey; Mayor Pro Tem/Vice Chair Martinez; Council Members/Directors Ruh, Lopez, and Mendez
City Manager/Executive Director Starr; Assistant City Manager/ Director of Human Services Richter; Director of Finance Kulbeck; Director of Public Works/City Engineer Heredia; Fire Chief Dierck; City Attorney Robbins; City Clerk Myrick
V. PRESENTATIONS — None
VI. PUBLIC COMMENT
• Roxanna Gracia, District Director for the office of Assemblymember Michelle Rodriguez, thanked the City for allowing the Assemblymember to host a Women’s Health Fair event at the Montclair Community Center.

She invited the community to a Drive–Thru Turkey Giveaway event on November 13, from 10:00 a.m. to 1:00 p.m. at the Ontario Elks Lodge.

VII. PUBLIC HEARINGS
A. First Reading – Consider Accepting Public Comment on Ordinance No. 25–1014 Amending the Zoning Code and Repealing and
Replacing Chapter 11.23 of the Montclair Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in Residential Zones (Case No. 2025–03)
Consider Continuing First Reading of Ordinance No. 25–1014 to Monday, December 1, 2025, at 7:00 p.m. in the City Council Chambers
City Manager Starr advised staff is requesting that the first reading be continued due to recent legislation requiring revisions to the proposed ordinance.

Mayor Dutrey announced this as the time and place set for a public hearing on the above matter, opened the public hearing, and invited comments from the public. Seeing no one in the audience wishing to speak, Mayor Dutrey closed the public hearing and returned the matter to the City Council for consideration.

ACTION – Public Hearings – Item A
ACTING: City Council
MOTION: Continue the first reading of Ordinance No. 25–1014 to Monday, December 1, 2025, at 7:00 p.m. in the City
Council Chambers.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 128 of 132

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – November 3, 2025 Page 2 of 5 ACTION – Public Hearings – Item A
MADE BY:

SECOND BY:

Council Member Lopez
Council Member Ruh
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Lopez, Ruh, Martinez, Dutrey
None
None
None
RESULT: Motion carried 5–0.

VIII. CONSENT CALENDAR
ACTION – Consent Calendar
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
MOTION: Approve the Consent Calendar as presented.

MADE BY:

SECOND BY:

Council Member/Director Lopez
Council Member/Director Ruh
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Lopez, Ruh, Martinez, Dutrey
None
None
None
RESULT: Motion carried 5–0.

A. Approval of Minutes

1. Regular Joint Meeting — September 15, 2025
ACTION – Consent Calendar – Item A–1
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

B Administrative Reports

1. Consider Approval of City Warrant Register and Payroll Documentation
ACTION – Consent Calendar – Item B–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

C. Agreements

1. Consider Approval of Agreement No. 25–64, Amendment
No. 1 to Agreement No. 24–84 with TKE Engineering, Inc. for Engineering Design Services for the Montclair Safe Routes to School (SRTS) Implementation Project for Safety Improvements near Montclair High, Monte Vista Elementary, and Monterra Elementary Schools, Subject to Any Revisions
Deemed Necessary by the City Attorney
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 129 of 132

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – November 3, 2025 Page 3 of 5 Consider Authorizing a $92,329 Appropriation from 2021
Lease Revenue Bond Funds for Costs Related to Agreement No. 25–64, with $76,000 to be Reimbursed by Active Transportation Program Cycle 6 Grant Fund Consider Authorizing an Additional $4,580 Contingency for the Montclair SRTS Implementation Project
ACTION – Consent Calendar – Item C–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

2. Consider Approval of Agreement No. 25–72 with Graffiti Tracker Inc. for Continued Use of its Database to Track and Analyze Graffiti for the Police Department, Subject to Any Revisions Deemed Necessary by the City Attorney
Consider Authorizing a $3,300 Appropriation from the Prop 30/AB 109 Fund for Costs Associated with Agreement No. 25– 72 ACTION – Consent Calendar – Item C–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

3. Consider Approval of Agreement No. 25–73, Amendment No. 1 to Agreement No. 23–21 with AGA Engineers, Inc. for
Engineering Traffic Signal Upgrades at Four Intersections in Support of the Arrow Highway Improvement Project, Subject to Any Revisions Deemed Necessary by the City Attorney
Consider Approval of Agreement No. 25–74, Amendment No. 1 to Agreement No. 23–30 with L.D. King, Inc. for Engineering Design Services for Street, Sewer, and Storm Drain
Improvements for the Arrow Highway Improvement Project, Subject to Any Revisions Deemed Necessary by the City
Attorney
Consider Authorizing a $40,000 Appropriation from 2021
Lease Revenue Bond Funds for Costs Related to Agreement No. 25–74, Amendment No. 1 to Agreement No. 23–30 with
L.D. King, Inc.

ACTION – Consent Calendar – Item C–3
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

D. Resolutions

1. Consider Adoption of Resolution No. 25–3499 Authorizing Placement of Liens on Certain Properties for Delinquent Sewer and Trash Charges
ACTION – Consent Calendar – Item D–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 130 of 132

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – November 3, 2025 Page 4 of 5

2. Consider Adoption of Resolution No. 25–3503 Approving Agreement No. 25–71, an Affordable Housing Agreement with the Montclair Housing Authority and the Montclair Housing Corporation; Authorizing the Transfer of 9490 Carrillo
Avenue, Montclair, to the Montclair Housing Authority for Use as Affordable Housing; and Declaring Such Real Property to be Exempt Surplus Land
ACTION – Consent Calendar – Item D–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

Consider Authorizing a $20,000 Appropriation from the
Economic Development Assets Fund for Rehabilitation of the Property Located at 9490 Carrillo Avenue, Montclair
ACTION – Consent Calendar – Item D–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

Consider Adoption of MHA Resolution No. 25–02 Approving Agreement No. 25–71, an Affordable Housing Agreement with the City of Montclair and the Montclair Housing Corporation, and Accepting the Transfer of Certain Real Property from the City of Montclair
ACTION – Consent Calendar – Item D–2
ACTING: Montclair Housing Authority
RESULT: Approved on Consent Calendar; motion carried 5–0.

Consider Adoption of MHC Resolution No. 25–03 Approving Agreement No. 25–71, an Affordable Housing Agreement with the City of Montclair and the Montclair Housing Authority ACTION – Consent Calendar – Item D–2
ACTING: Montclair Housing Corporation
RESULT: Approved on Consent Calendar; motion carried 5–0.

IX. PULLED CONSENT CALENDAR ITEMS — None
X. COMMUNICATIONS
A. Department Reports

1. Human Services — Upcoming Events
Assistant City Manager/Director of Human Services Richter announced the following upcoming events: the Senior Center Veterans Day Dance on Wednesday, November 12, from 3:00 to 5:00 p.m. and the Halloween Toy and Food Basket Program will begin distributing donation bins around Montclair City Hall, Senior Center, Recreation Center, Fire Station 1, and the Police Department; and will begin accepting donations on Saturday, November 12 till December 11, toys, canned foods, and monetary donation will be accepted.

B. City Attorney — None
C. City Manager/Executive Director — None
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 131 of 132

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – November 3, 2025 Page 5 of 5 D. Mayor/Chair
Mayor/Chair Dutrey recognized Veterans’ Day and thanked those present in the audience and acknowledged other holidays, heritages, and causes celebrated and honored during the month of November.

He noted he anticipates holding a discussion of revisions to the proposed Council Policy Manual in December, and congratulated the Los Angeles Dodgers on winging the World Series for the second year in a row.

E. Council Members/Directors

1. Council Member/Director Ruh complimented the children’s creativity at the Montclair Afterschool Program’s “Lights on Afterschool” event and thanked Assembymember Rodriguez for holding her health fair event at the community center, noting it provided great health resources and services to the community.

2. Council Member/Director Lopez acknowledged Veterans Day in honor of the sacrifices of all who have served in the military following, noting it was formerly known as Armistice Day and commemorated the end of World War II. He expressed appreciation for district updates and event invitations from Assemblymember Rodriguez’s office, and noted he joined a group of local Asian– and Latin–American politicians who are opposed to California Proposition 50.

3. Council Member/Director Mendez noted he attended the City’s Halloween Spooktacular event where he assisted with judging the costume contest, and reported that his home was visited by 115 trick–or–treaters this year. He congratulated former Battalion Chief Tom Dowser on his retirement from the City. He expressed his condolences for the passing of his former Montclair High School (MHS) theater teacher, Tim Tackett, and commented on the community’s use of fireworks to celebrate the LA Dodgers' victory.

4. Mayor Pro Tem/Vice Chair Martinez praised the successful and well–attended Halloween Spooktacular event, highlighting the businesses that participated; noted her amazement of the talent shown at the Youth Talent Showcase and the MHS Theater
performance of 1984; and noted she joined the local USC Alumni and Friends gathering hosted by resident Angela Nelson to watch sporting events at Lazy Dog.

F. Committee Meeting Minutes
The following committee minutes were received and filed for informational purposes:

1. Personnel Committee — October 20, 2025
XI. ADJOURNMENT
At 7:34 p.m., the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board were adjourned in memory of San Bernardino County Sheriff’s Deputy Andrew Nunez.

Submitted for City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority
Commission/Montclair Community Foundation Board approval,

Andrea Myrick,
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 12/01/2025 Page 132 of 132

← All documents from this meeting