Agenda packet, special meeting — Montclair City Council, March 2, 2026

SPECIAL MEETING OF THE CITY COUNCIL
to be held in the Council Chambers located at
5111 Benito Street, Montclair, California
Monday, March 2, 2026
5:30 p.m.

If you would like to comment on an item that appears on this agenda, please complete a Speaker Request Card in the Council Chambers, or submit written comments to the City Clerk, which may be submitted online at https://www.cityofmontclair.org/public-comment/, at least one hour before the meeting start time. The Mayor will call on those who submitted requests to speak at the appropriate time.

Comments on non–agenda items are not permitted at special meetings [GC §54954.3(a)].

Watch Council meetings live on the City’s official YouTube Channel at https://www.youtube.com/cityofmontclair, or via Zoom using the following information: Zoom Link: https://zoom.us/j/93717150550 / Dial Number: 1 (669) 900–6833 / Meeting ID: 937–1715–0550.

Video recordings of Council meetings are available on the City’s website and can be accessed by the end of the business day following the meeting at https://www.cityofmontclair.org/council–meetings/.

AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. PUBLIC COMMENT
IV. COUNCIL WORKSHOP
A. Fiscal Year 2026–27 Midyear Budget Review

1. Consider Review of the City’s Fiscal Operations and Approval of Proposed Changes to the Fiscal Year 2025–26 Budget
V. ADJOURNMENT
If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 24 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, February 26, 2026.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 1 of 25

CITY COUNCIL

AGENDA REPORT
DATE: MARCH 2, 2026
SECTION: COUNCIL WORKSHOP
ITEM NO.: A–1
FILE I.D.: FIN262
DEPT.: FINANCE
PREPARER: J. KULBECK
SUBJECT: CONSIDER REVIEW OF THE CITY’S FISCAL OPERATIONS AND APPROVAL OF PROPOSED CHANGES TO THE FISCAL YEAR 2025–26 BUDGET
REASON FOR CONSIDERATION: The City Council reviews fiscal operations at midyear and considers revisions to the estimated revenue and appropriations budgets as necessary.

BACKGROUND: The City Council annually reviews the organization's fiscal operations for the first six months of the fiscal year. To assist in this Midyear Budget Review process, the following information is provided:

1. GENERAL FUND ANALYSIS – TABLE 1
Table 1 provides actual revenues and expenditures for the first six months of Fiscal Year 2025–26. Also included are current revenue and expenditure authorizations presented as "Adopted Budget," "6 Months Actual, and "Proposed Revised"— the latter incorporating changes contained within this midyear budget report. Specific reasons for revisions are discussed below.

The General Fund Analysis is a summary of data contained in Tables 2 through 4.

2. GENERAL FUND REVENUE DETAIL – TABLE 2
Table 2 provides supporting detail to the General Fund Analysis (Table 1) and contains each specific revenue account within revenue categories.

3. STATEMENT OF GENERAL FUND EXPENDITURES FOR SIX MONTHS – TABLE 3 Table 3 compares the adopted budget to six months of actual expenditures for each department. Expenditures are broken down into the following categories:
(1) Personnel Services; (2) Services and Supplies; and (3) Capital Outlay.

Totals from Table 3 are summarized in Table 1 by department utilizing the breakdowns described above.

4. RECOMMENDED CHANGES TO THE 2025–26 REVENUE AND APPROPRIATIONS BUDGET – TABLE 4 Table 4 contains requests by departments to revise the Adopted Budget to address over–expenditures and/or unanticipated needs. These requests, when added to the Current Budget Appropriation, represent the 2025–26 Proposed Revised Budget summarized in Table 1.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 2 of 25 Estimated Revenue Budget Adjustments
A summary of proposed changes to the Revenue Budget are included in the Fiscal Year 2025–26 Proposed Revised column in Table 1 and in detail in Table 2.

The City's Total Proposed Revised General Operating Fund revenues and budgeted transfers for Fiscal Year 2025–26 are $40,434,175. For the midyear review of fiscal operations, staff is recommending an increase of $354,570 in General Operating Fund revenues. The following discussion focuses on significant revenue changes from the Adopted Budget:
• Tax revenues reflect a minor increase of $215,155. Sales Tax and Transaction and Use Tax revenue represents the majority of this upward adjustment. Minor tax increases are, however, expected for the following revenue sources:

Property Tax Pass thru from Successor Agency, Document Transfer Tax, and Utility Users Tax.
• Licenses and Permits revenue reflect an increase of $10,000. This revenue increase is due primarily to a minor projected increase in Contruction Permits. • Intergovernmental Revenues reflect an increase of $15,515 due primarily to an increase in Motor Vehicle In-Lieu Tax and SB 90 Claim Reimbursement. • Fines and Forfeitures reflect a decrease of $11,000. This revenue decrease is primarily due to a decrease in revenue for Parking Citations. • Charges for Services reflect an increase of $2,500. This revenue increase is due to an increase in Human Services Classes.
• Miscellaneous Revenues reflect an increase of $122,400. This revenue increase is due primarily to an increase in Interest Income.

Appropriations Budget Adjustments
The Statement of General Operating Fund Expenditures for Six Months (Table 3) is included to provide the City Council with information necessary to assess whether departments are performing within their respective operating budgets. This table represents a snapshot at a point in time, and should serve only as a general guide as to where the City in total and the various departments stand. Expenditures are not typically incurred uniformily throughout the year; therefore, in order to show expenditures applicable through December 2025 the actual amounts displayed were adjusted to include costs which related to December but which were paid in the following month. This Statement shows an overall utilization of 59% of the appropriations for uses applicable through December 2025.

Proposed adjustments to the expenditure budget are included in the Recommended Changes to the 2025–26 Appropriations Budget (Table 4).

The City's Total Proposed Revised General Fund uses for Fiscal Year 2025–26 are $39,835,684. For the midyear review of fiscal operations, staff is recommending an increase of $264,637 in General Operating Fund expenditures as follows. • City Council – The City Manager is recommending no changes to the City Council Department.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 3 of 25 • City Manager – The City Manager is recommending no changes to the City Manager Department.
• Administrative Services – The City Manager is recommending the following adjustments:
▪ Personnel Risk Management – Psychological Assistance – increase by $5,000 due to an increase in the hiring of new employees.
▪ Personnel Risk Management – Medical Examinations – increase by $12,000 due to an increase in the hiring of new employees.
▪ Central Services – Publication and Advertising – increase by $5,000 due to an increase in the cost of producing the City’s newsletter. • Human Services Department – The City Manager is recommending no changes to the Human Services Department.
• Police Department – The City Manager is recommending the following adjustments:
▪ Support Services – Overtime – increase by $6,500. A fund transfer from Support Services Part Time Wages will cover this increase therefore, there will be no affect to the General Fund.
▪ Technical Services – Overtime – increase by $6,000. A fund transfer from Technical Services Part Time Wages will cover this increase therefore, there will be no affect to the General Fund.
▪ Records – Overtime – increase by $70,000. Fund transfers from Records Part Time Wages, Support Services Part Time Wages, Technical Services Part Time Wages and City Wide Personnel Savings will cover this increase therefore, there will be no affect to the General Fund.
▪ Investigations – Overtime – increase by $180,000. Fund transfers from Investigations Special Investigations and City Wide Personnel Savings will cover this increase therefore, there will be no affect to the General Fund. ▪ Uniform Patrol – Overtime – increase by $500,000. Fund transfers from the following Uniform Patrol accounts Overtime Fund 1149, Regular Earnings, Sick Leave Redemption, Books & Publications, Uniforms, Personnel Protective Equipment, Maintenance Other Equipment, Medical Services, Vocational Training, Personnel Training, and City Wide Personnel Savings will cover this increase therefore, there will be no affect to the General Fund. ▪ Communications – Overtime – increase by $213,000. Fund transfers from the following Communications accounts Regular Earnings, Part Time Wages, Small Equipment, and City Wide Personnel Savings will cover this increase therefore, there will be no affect to the General Fund.

The above adjustments resulted in no net increase for the Police Department. • Fire Department – The City Manager is recommending the following adjustments:
▪ Emergency Services – Overtime – increase by $325,000. Fund transfers from several Fire Department accounts will cover the majority of this increase therefore, there will be an affect of $24,250 to the General Fund.

The above adjustments result in a net increase to the General Fund of $24,250 for the Fire Department.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 4 of 25 • Public Works Department – The City Manager is recommending the following adjustments:
▪ Street Maintenance – Overtime – increase by $5,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
▪ Street Maintenance – Rent – Equipment – increase by $2,482. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
▪ Signing & Painting – Overtime – increase by $7,800. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
▪ Street Sweeping – Overtime – increase by $3,000. A fund transfer from Street Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
▪ Park Maintenance – Overtime – increase by $6,000. A fund transfer from Park Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund.
▪ Irrigation Maintenance – Overtime – increase by $6,000. A fund transfer from Irrigation Maintenance Regular Earnings will cover this increase therefore, there will be no affect to the General Fund. ▪ Vehicle Maintenance – Oil & Lubricants – increase by $1,800 to purchase needed oil for the remainder of the fiscal year.
▪ Vehicle Maintenance –Transportation/Work Equipment – increase by $5,985 due to an increase in the cost of the purchase of a forklift. ▪ Sewer Maintenance – License/Permits/Certificates – increase by $18,186 due to the need for a permit that was not included in the budget. A fund transfer from several Sewer Maintenance accounts will cover this increase therefore, there will be no affect to the Sewer Operating Fund.
▪ Building Maintenance – Overtime – increase by $2,700. A fund transfer from Building Maintenance Sick Leave Redemption and Building Maintenance Material Buildings will cover this increase therefore, there will be no affect to the General Fund.
▪ Building Maintenance – Maintenance – Other Equipment – increase by $10,000 to complete fire alarm testing/certification and major generator service. Fund transfers from Vehicle Maintenance – Maintenance Transportation/Work Equipment, Building Maintenance Materials Buildings, and Building Maintenance Rent Equipment will cover this increase therefore, there will be no affect to the General Fund.
▪ Heating & Air Conditioning – Materials Misc Maintenance and Repair – increase by $19,432. Fund transfers from several Public Works accounts will cover the majority of this increase therefore, there will be an affect of $698 to the General Fund.
▪ Janitorial Services – Overtime – increase by $22,490. A fund transfer from Janitorial Services Regular Earnings will cover a portion of this increase therefore, there will be an affect of $12,490 to the General Fund.

The above adjustments result in a net increase of $20,973 for the Public Works Department.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 5 of 25 • Community Development Department – The City Manager is recommending the following adjustments:
▪ Code Enforcement Special Ops – Overtime – increase by $5,000. A fund transfer from Code Enforcement Special Ops Sick Leave Redemption will cover this increase therefore, there will be no affect to the General Fund.

The above adjustments result in no increase to the General Fund for the Community Development Department.
• Economic Development – The City Manager is recommending no changes to the Economic Development Department.
• City Attorney – The City Manager is recommending the following adjustment:
▪ Legal Services/Court Costs – increase by $30,000 due to an increase in needed legal services.

The above adjustment results in an increase of $30,000 to the General Fund for City Attorney.
• Citywide – The City Manager is recommending the following adjustments:
▪ Unemployment Insurance – increase by $25,000 due to higher than anticipated unemployment claims.
▪ General Liability Claims – increase by $300,000. A fund transfer from Citywide General City Insurance will cover a portion of this increase therefore, there will be an affect of $142,414 to the General Fund.

The above adjustments result in a net increase of $167,414 for the Citywide Department.

FISCAL IMPACT: Revising the City's Appropriations Budget increases the spending authority by $264,637 in the General Operating Fund.

Revising the City's Estimated Revenue Budget has a total positive impact to the General Operating Fund of $354,570.

Approval of both the Appropriations and Estimated Revenues Budgets would have a positive budgetary impact to the General Operating Fund of $89,933.

RECOMMENDATION: Staff recommends the City Council consider the City's Midyear Budget Review documents and approve both revenue and appropriation proposed changes to the Fiscal Year 2025–26 Budget.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 6 of 25 FY 25/26 FY 25/26 FY 25/26
Adopted 6 Months Proposed Increase
Budget Actual Revised (Decrease)
$ 32,959,080 $ 10,595,035 $ 33,174,235 $ 215,155
531,325 258,323 541,325 10,000
351,200 173,145 340,200 (11,000)286,600 136,472 302,115 15,515 4,651,500 2,272,642 4,654,000 2,500
1,299,900 822,192 1,422,300 122,400
Revenue $ 40,079,605 $ 14,257,809 $ 40,434,175 $ 354,570Transfers in 100,000 100,000 -TOTAL REVENUE $ 40,179,605 $ 14,257,809 $ 40,534,175 $ 354,570 $ 401,347 $ 216,698 $ 401,347 $ -
3,032,161 1,810,351 3,032,161 -
3,413,259 1,682,364 3,413,259 -
1,667,211 602,506 1,689,211 22,000
2,274,447 1,119,552 2,274,447 -
12,502,944 7,781,120 12,502,944 -
5,286,754 3,102,409 5,311,004 24,250
4,673,765 2,533,676 4,694,738 20,973
1,749,771 1,037,538 1,749,771 -
631,414 299,602 631,414 -
370,829 217,904 400,829 30,000
Citywide 3,567,145 2,916,017 3,734,559 167,414
Expenditures $ 39,571,047 $ 23,319,737 $ 39,835,684 $ 264,637 Transfers out - - - -
TOTAL EXPENDITURES $ 39,571,047 $ 23,319,737 $ 39,835,684 $ 264,637 $ 89,933
$ 608,558 $ 698,491

REVENUES
TaxesLicenses & Permits

GENERAL OPERATING FUND ANALYSIS
TABLE 1
Fines & ForfeituresIntergovernmentalCharges for ServicesMiscellaneousCommunity Development

EXPENDITURES
City CouncilCity Attorney

SOURCES LESS USES
City ManagerSolid Waste DisposalAdministrative ServicesHuman ServicesPoliceFirePublic Works

MIDYEAR EXCESS (DEFICIT)
Economic Development
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 7 of 25 2025-2026
Actual 2025-2026 2025-2026 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/26Taxes
Property Tax - Secured (December) 1,978,335 3,625,000 3,625,000 - Property Tax - Unsecured (December) 134,960 173,008 173,008 - Property Tax In Lieu of VLF 2,674,364 5,353,732 5,348,728 (5,004) Sales & Use (November) 1,498,746 10,381,716 10,507,223 125,507 Transactions & Use Tax - Measure F (November) - 99,487 65,000 (34,487) Transactions & Use Tax - Measure L (November) 1,926,450 8,368,137 8,395,602 27,465 Property Tax Pass Thru from Successor Agency 272,337 500,000 534,674 34,674 Transient Occupancy (2nd Qtr) 42,264 68,000 80,000 12,000 Document Transfer (December) 80,014 100,000 130,000 30,000 Franchise (2nd Qtr) 203,817 990,000 990,000 - Business License 541,886 900,000 900,000 - Utility Users (January) 1,241,862 2,400,000 2,425,000 25,000 Total Taxes 10,595,035 32,959,080 33,174,235 215,155
Licenses and Permits Alarm Permits 350 1,000 1,000 - Building Permits 183,392 400,000 400,000 - Moving Permits 4,600 10,000 10,000 - Construction Permits 69,946 120,000 130,000 10,000
Encroachment Permits 35 300 300 - Gun Dealer Permits - 25 25 - Total Licenses and Permits 258,323 531,325 541,325 10,000 Intergovernmental Revenues Motor Vehicle In-Lieu Tax 58,123 50,000 58,123 8,123 Property Tax Loss Relief 9,174 20,000 20,000 - Police Officer Training Reimbursement 9,183 25,000 25,000 - SB 90 Claim Reimbursement 47,392 40,000 47,392 7,392 OES Reimbursements - 130,000 130,000 - Greyhound Transcenter Lease 12,600 21,600 21,600 -
Total Intergovernmental Revenues 136,472 286,600 302,115 15,515

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2025-26
TABLE 2
Property and Sales taxes are mostly received in the second one-half of the fiscal year. Sales tax is received from the State throughOctober with small advances through the end of December. Major collections on both occur from January through June. Revenueestimates have been computed above annualizing collections for the year based upon receipts to date and utilizing projections of MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 8 of 25 2025-2026
Actual 2025-2026 2025-2026 Increase
Mid-Year Adopted Revised (Decrease)
GENERAL FUND Thru 1/31/26
Fines and Forfeitures Court Fines (November) 19,192 40,000 46,000 6,000 Parking Citations (December) 59,741 150,000 120,000 (30,000) False Alarms 9,025 16,000 16,000 -
Restitution 150 1,000 1,000 -
Evidence Forfeitures - 500 500 - Auto Repossession Fees 1,155 1,700 1,700 - Vehicle Release Fees 49,050 75,000 85,000 10,000
Admin Citations - CD,PD,PW 4,330 2,000 5,000 3,000
Vehicle Impound Fees 30,502 65,000 65,000 -
Total Fines and Forfeits 173,145 351,200 340,200 (11,000) Charges for Services Sale of Printed Materials 391 1,000 1,000 - Special Police Services 5,658 10,000 10,000 - Fire Department Service Fees - 30,000 30,000 - Rubbish Collection Fees 1,791,324 3,300,000 3,300,000 - Burrtec Contract Maintenance Fee 114,583 250,000 250,000 - General Sanitation Fees (2nd Qtr) 154,824 400,000 400,000 - Zoning/Subdivision Fees 59,670 70,000 70,000 - Plan Checking Fees 117,483 500,000 500,000 - Recreation Fees 5,865 15,000 15,000 -
Service Center Fees 180 500 500 - Program Costs - Reimbursed 16,128 40,000 40,000 - Country Fair Jamboree - 30,000 30,000 - Human Services Classes 6,536 5,000 7,500 2,500 Total Charges for Services 2,272,642 4,651,500 4,654,000 2,500 Miscellaneous Revenue Interest Income 500,000 800,000 900,000 100,000 Library Rentals 35,248 68,000 70,000 2,000 Police Auction - 5,000 5,000 - EV Charging Stations 957 800 1,200 400 Reimbursed Expenditures 30,051 50,000 60,000 10,000 Special Event Reimbursement - 500 500 -

GENERAL OPERATING FUND REVENUE DETAIL

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2025-26
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 9 of 25 2025-2026
Actual 2025-2026 2025-2026 Increase
Mid-Year Adopted Revised (Decrease)
Thru 1/31/26

GENERAL FUND
Miscellaneous Revenue (Continued) Emergency Response Reimbursement 14,968 25,000 25,000 - Donations & Contributions (in Fund 1181) 450 500 500 -
Subpoena/Witness Reimbursement - 400 400 -
City Cell Tower Rental 98,667 140,000 150,000 10,000
Other Miscellaneous Revenue 140,992 200,000 200,000 - Police Range Revenue - 7,500 7,500 - Youth Center/Basketball Snacks 859 2,200 2,200 -
Total Miscellaneous Revenue 822,192 1,299,900 1,422,300 122,400 TOTAL REVENUE 14,257,809 40,079,605 40,434,175 354,570

STATEMENT OF ACTUAL AND ESTIMATED REVENUES
FOR FISCAL YEAR 2025-26

GENERAL OPERATING FUND REVENUE DETAIL
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 10 of 25 Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

CITY COUNCIL
4101 City Council 171,568 111,940 259,900 134,879 - - (30,121) (30,121) 401,347 216,698 54% Subtotal 171,568 111,940 259,900 134,879 - - (30,121) (30,121) 401,347 216,698 54%

CITY MANAGER
4202 City Manager 455,594 324,221 95,469 21,164 - - (36,078) (36,078) 514,985 309,307 60% 4203 Information Tech Services 866,862 533,384 655,839 522,343 233,000 125,908 (210,906) (210,906) 1,544,795 970,729 63%4204 Financial Services 932,859 563,878 162,300 84,234 - - (133,522) (133,522) 961,637 514,590 54% 4205 Solid Waste Disposal 40,259 3,373,000 24,195 1,658,169 - - - - 3,413,259 1,682,364 49% Subtotal 2,295,574 1,445,678 4,286,608 2,285,910 233,000 125,908 (380,506) (380,506) 6,434,676 3,476,990 54%

ADMINISTRATIVE SERVICES
4311 Administration 21,292 15,590 32,600 2,733 - - (5,823) (5,823) 48,069 12,500 26% 4314 City Clerk 351,081 213,700 40,600 10,515 - - (55,394) (55,394) 336,287 168,821 50% 4315 Personnel/Risk 530,858 257,182 155,030 134,633 - - (50,819) (50,819) 635,069 340,996 54%4317 Central Services 69,951 43,684 639,308 97,978 - - (61,473) (61,473) 647,786 80,189 12% Subtotal 973,182 530,156 867,538 245,859 - - (173,509) (173,509) 1,667,211 602,506 36%

HUMAN SERVICES
4381 Recreation 1,461,235 806,111 408,526 112,599 - - - - 1,869,761 918,710 49% 4382 Clinic 20,842 11,926 65,550 30,325 - - - - 86,392 42,251 49%4383 Senior Citizens 223,468 62,227 16,800 3,116 - - - - 240,268 65,343 27% 4384 Nutritional Meals - 53,270 4,000 503 - - - - 4,000 1344% 53,773 4385 Family and Health Education 62,526 35,779 11,500 3,696 - - - - 74,026 39,475 53%4387 After School Program - - - - - - - - - N/A - Subtotal 1,768,071 969,313 506,376 150,239 - - - - 2,274,447 1,119,552 49% POLICE
4421 Administration 442,768 249,462 20,800 12,649 - - - - 463,568 262,111 57% 4422 Support Services 948,987 561,979 2,910 1,832 - - - - 951,897 563,811 59% 4423 Technical Services 387,016 186,066 228,800 125,511 - - - - 615,816 311,577 51%4424 Records 742,983 448,176 16,000 15,417 - - - - 758,983 463,593 61% 4425 Investigations 1,595,418 1,126,011 70,540 49,621 17,770 17,770 - - 1,683,728 1,193,402 71% 4426 Uniform Patrol 6,231,186 3,938,677 679,255 330,925 - - - - 6,910,441 4,269,602 62% 4427 Communications 1,040,168 671,600 13,925 3,610 - - - - 1,054,093 675,210 64% 4428 Volunteer Services 52,418 36,667 12,000 5,147 - - - 64,418 - 41,814 65% Subtotal 11,440,944 7,218,638 1,044,230 544,712 17,770 17,770 - - 12,502,944 7,781,120 62% FIRE
4531 Administration 725,213 376,092 10,150 3,386 - - - - 735,363 379,478 52% 4533 Emergency Services 3,958,469 2,397,526 378,107 212,149 - - - - 4,336,576 2,609,675 60%4534 Personnel Development - 32,870 - 7,018 10,730 - - - 43,600 16% 7,018 4536 Buildings & Grounds - 20,200 - 5,707 11,500 10,887 - - 31,700 16,594 52% 4537 Emergency Preparedness 111,166 66,003 6,500 1,397 - - - - 117,666 67,400 57% 4539 EMS-Paramedics - - - 21,849 634 21,610 - - 21,849 102% 22,244 Subtotal 4,794,848 2,839,621 447,827 230,291 44,079 32,497 - - 5,286,754 3,102,409 59%

CITY OF MONTCLAIR

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2025
Actual expenses paid through 1/21/26

PERSONNEL SERVICES SERVICES AND SUPPLIES CAPITAL OUTLAY INDIRECT STAFF CHARGES TOTALS TABLE 3
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 11 of 25 Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual %

PUBLIC WORKS
4641 Management & Construction 499,541 284,507 248,274 149,959 - - - - 747,815 434,466 58% 4642 Public Works Inspection 199,182 83,745 - - - - - - 199,182 83,745 42% 4644 Traffic Safety Engineering 14,025 7,870 - - - - - - 14,025 56% 7,870 4645 Graffiti Abatement 88,240 36,507 2,850 (2,116) - - - - 91,090 34,391 38% 4646 Street Maintenance 572,156 245,817 510,250 290,075 16,431 4,360 - - 1,098,837 540,252 49% 4650 Signing/Painting 87,321 57,176 6,930 (6,223) - - - - 94,251 50,953 54%4651 Street Sweeping 178,513 107,126 1,530 (9,925) - - - - 180,043 97,201 54%4652 Park Maintenance 98,114 42,345 345,543 219,734 - - - - 443,657 262,079 59% 4653 Tree Maintenance 9,099 5,362 19,150 7,467 - - - - 28,249 12,829 45% 4654 Irrigation Maintenance 83,434 24,193 35,620 14,244 - - - - 119,054 38,437 32% 4656 Vehicle Maintenance 197,099 123,597 353,115 171,030 29,997 35,375 - - 580,211 330,002 57% 4691 Building Maintenance Services 201,944 123,883 181,086 93,655 - - - - 383,030 217,538 57% 4692 Heating & Air Conditioning 150,239 90,045 58,095 52,361 - - - - 208,334 142,406 68% 4693 Janitorial Services 328,742 192,714 148,360 80,040 8,885 8,753 - - 485,987 281,507 58% Subtotal 2,707,649 1,424,887 1,910,803 1,060,301 55,313 48,488 - - 4,673,765 2,533,676 54%

COMMUNITY DEVELOPMENT
4760 Planning Commission 8,075 3,633 - - - - - - 8,075 45% 3,633 4761 Administration - 1,067 14,050 6,737 - - - - 14,050 56% 7,804 4762 Current Planning 411,829 227,083 300 2,447 - - - - 412,129 229,530 56%4763 Advance Planning 137,059 75,694 10,000 - - - - - 147,059 75,694 51% 4764 Field Inspection 102,525 55,776 1,400 626 - - - - 103,925 56,402 54% 4765 Plan Check 114,856 65,358 650 21,065 - - - - 115,506 86,423 75% 4766 Building Operations 136,233 71,667 500 4,093 - - - - 136,733 75,760 55% 4767 Fire Prevention Bureau - 150 - 25,494 - - - - 150 16996% 25,494 4768 General Code Enforcement 424,048 282,007 14,900 3,313 - - - - 438,948 285,320 65% 4769 Special Ops Code Enforcement 367,246 187,994 5,950 3,484 - - 373,196 191,478 51% Subtotal 1,701,871 970,279 47,900 67,259 - - - - 1,749,771 1,037,538 59%

ECONOMIC DEVELOPMENT AGENCY
4791 Administration 631,414 295,752 - 3,850 - - - - 631,414 299,602 47% Subtotal 631,414 295,752 - 3,850 - - - - 631,414 299,602 47%

CITY ATTORNEY
4801 City Attorney 135,829 77,767 235,000 140,137 - - - - 370,829 217,904 59% Subtotal 135,829 77,767 235,000 140,137 - - - - 370,829 217,904 59%

CITYWIDE EXPENSES
4901 Citywide Expenses 1,211,145 995,037 2,356,000 1,920,980 - - - - 3,567,145 2,916,017 82% Subtotal 1,211,145 995,037 2,356,000 1,920,980 - - - - 3,567,145 2,916,017 82% TOTAL DEPT. EXPENDITURES 27,832,095 16,879,068 11,962,182 6,784,417 350,162 224,663 (584,136) (584,136) 39,560,303 59% 23,304,012

STATEMENT OF GENERAL OPERATING FUND EXPENDITURES
FOR SIX MONTH ENDING DECEMBER 31, 2025
Actual expenses paid through 1/21/26
Note: Actual expenditures includes payroll and amounts due for services prior to December 31, 2024 but for which cash payments occurred in January, 2025.

PERSONNEL SERVICES INDIRECT STAFF CHARGES TOTALS

CITY OF MONTCLAIR

SERVICES AND SUPPLIES CAPITAL OUTLAY
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 12 of 25 - -
- -
22,000 22,000 - -
Police 1,296,000 -
Fire 375,000 24,250
20,973 96,389
- 5,000 - -
30,000 30,000
Citywide 325,000 167,414
Totals 2,149,389 $ 264,637 $

SUMMARY BY DEPARTMENT

DEPARTMENT TOTAL REQUESTS TOTAL RECOMMENDED

CITY OF MONTCLAIR
SUMMARY OF RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4

GENERAL OPERATING FUND
City AttorneyCity CouncilCity ManagerAdministrative ServicesHuman ServicesPublic WorksCommunity DevelopmentEconomic Development MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 13 of 25 Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
General City DepartmentsCity Council
No changes
City Council Department Totals - - - -
City Manager
No changes
City Manager Department Totals - - - -
Administrative Services
Personnel Risk Management - Psychological Assistance 10,682 12,000 5,000 5,000 Justification - Program 4315-52490: With the increase in the hiring of newemployees this account requires additional funds to cover expenses for theremainder of the fiscal year.

Personnel Risk Management - Medical Examinations 31,792 25,000 12,000 12,000 Justification - Program 4315-52510: With the increase in the hiring of newemployees this account requires additional funds to cover expenses for theremainder of the fiscal year.

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 14 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Administrative Services - Continued
Central Services - Publication and Advertising 35,085 30,500 5,000 5,000 Justification - Program 4317-52090: The cost of producing the City newsletterwas higher than anticipated.

Administrative Services Totals 67,500 77,559 22,000 22,000 Human Services
No changes
Human Services Department Totals - - - -
Police Department
Support Services - Overtime 6,919 1,500 8,000 6,500
Support Services - Part Time Wages (6,500)
Justification - Program 4422-43010: Ongoing recruitments and preemployment investigations frequently require additional time and effort toaccomplish. Also, the Police Officer assigned as the Backgrounds Investigator isalso utilized to backfill patrol officer positions to ensure minimum shift coverage ismaintained.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 15 of 25

Records - Overtime 7,000 50,077 90,000 70,000
Records - Part Time Wages (10,000)
Support Services - Part Time Wages (10,000)
Technical Services - Part Time Wages (20,000)
City Wide Personnel Savings Distribution (30,000)
Justification - Program 4424-43010: There has been mandatory overtime in theRecords Bureau to meet Department of Justice deadlines and to respond to aninundation of public records requests, District Attorney requests, and subpoenasfor records. Our new Police Services Specialists require months of training by oursenior Police Services Specialists, which causes a backlog of police reports andcitations that have to be processed.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 16 of 25

Uniform Patrol - Overtime 449,257 168,500 500, 700,000 000 Uniform Patrol - Overtime - Fund 1149 (249,872)
Uniform Patrol - Regular Earnings (25,000)
Uniform Patrol - Sick Leave Redemption (32,869)
Uniform Patrol - Books & Publications (1,000)
Uniform Patrol - Uniforms (10,000)
Uniform Patrol - Personnel Protective Equipment (5,000) Uniform Patrol - Maintenance - Other Equipment (5,000)
Uniform Patrol - Medical Services (10,000)
Uniform Patrol - Vocational Training (10,000)
Uniform Patrol - Personnel Training (5,000)
City Wide Personnel Savings Distribution (146,259)
Justification - Program 4426-43010: Vacancies in patrol require backfill toensure minimum shift coverage is maintained. We currently have two unfundedvacancies as well as one officer in the Field Training Program. A vacancy is alsocreated when an officer is off work for medical reasons, on a family leave ofabsence, or when an officer is pulled from patrol to participate in communityevents, holiday events, or special events. We also have two funded officerpositions allocated to employees on light duty. All this requires backfill, whichcreates overtime.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 17 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Police Department - Continued
Communications - Overtime 133,823 20,000 213, 250,000 000 Communications - Regular Wages (30,000)
Communications - Part Time Wages (10,000)
Communications - Small Equipment (5,000)
City Wide Personnel Savings Distribution (168,000)
Justification - Program 4427-43010: Currently, we have one dispatcher on aleave of absence, and two dispatchers that are still in training. This requiresbackfilling for these positions to ensure minimum shift coverage is maintained inorder to provide a 24-hour-a-day public safety answering point andcommunication system for emergency services. Also, in the past six months wehave hired two full-time dispatchers that did not pass probation, and we had tostart all over with the hiring process for these two vacancies.

Police Department Totals 249,000 792,120 1,296,000 -
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 18 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Fire Department
Emergency Services - Overtime 451,332 400,000 375, 325, 000 000 Administration - Overtime (25,000)
Emergency Services - Sick Leave Redemption (36,750)
Emergency Services - Personnel Protective Equipment (20,000) Emergency Services - Materials-Misc Maint & Repair (7,000) Emergency Services - Maint-Communication Equipment (1,000) Emergency Services - Medical Examinations (2,500)
Personnel Development - Program Supplies (2,000)
Personnel Development - Vocational Training (10,000)
Buildings & Grounds - Maintenance-Other Equipment (1,500) City Wide Personnel Savings Distribution (195,000)
Justification - Program 4533-43010: Due to unfilled vacancies, medical leave,and emergency callbacks for state emergencies, expenditures will likely exceedthe current budgeted amount. Mandatory backfilling of key positions is required tomaintain the Fire Department's minimum deployment levels.

Fire Department Totals 400,000 451,332 375,000 24,250
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 19 of 25

Street Maintenance - Rent - Equipment 3,232 2,000 2,482 2,482 Street Maintenance - Regular Earnings (2,482)
Justification - Program 4646-52640: This account is over expended due to theneed to rent a skip loader for daily City Yard Maintenance for a one week period.The amount requested is to cover the overage and rent a skid steer with asphaltgrinder attachment to make repairs on Monte Vista Avenue.

Signing & Painting - Overtime 11,267 10,000 7,800 7,800 Street Maintenance - Regular Earnings (7,800)
Justification - Program 4650-43010: This account is over expended due to theremoval of 86 Chamber of Commerce banners, installation and removal of 110Holiday ornaments, replacement of 6 overhead signs, and biannual cleaning of188 flashing stop signs. The amount requested is to cover the overage and toinstall City logos on 25 City vehicles, install 86 Chamber of Commerce banners,install 6 overhead street signs, and clean 188 flashing stop signs for theremainder of the fiscal year.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 20 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department - Continued
Street Sweeping - Overtime 2,493 1,000 3,700 3,000
Street Maintenance - Regular Earnings (3,000)
Justification - Program 4651-43010: This account is over expended due to pineneedle removal. The amount requested to is to cover the overage and theremainder of the fiscal year.

Park Maintenance - Overtime 11,738 15,000 6,000 6,000
Park Maintenance - Regular Earnings (6,000)
Justification - Program 4652-43010: This account is close to being overexpended due to closing the parks and restrooms on weekends, the Spooktacularevent, and the Holly Jolly event. The amount requested is to cover the closing ofthe parks and restrooms on weekends, staff the Easter Eggstravaganza,Memorial Day event, and the Country Fair Jamboree.

Irrigation Maintenance - Overtime 7,277 4,000 7,000 6,000 Irrigation Maintenance - Regular Earnings (6,000)
Justification - Program 4654-43010: This account is over expended due to timespent on repairs at Saratoga Park and the Civic Center. Irrigation repairs atSaratoga Park can only be performed on the weekends due to baseball leagueweekday practice.

Vehicle Maintenance - Oil & Lubricants 5,000 5,000 1,800 1,800 Justification - Program 4656-51520: The entire budget for this account hasbeen spent and the amount requested is for the purchase of two drums of oil forthe remainder of the fiscal year.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 21 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department - Continued
Vehicle Maintenance - Transportation/Work Equipment 30,860 24,875 5,985 5,985 Justification - Program 4646-62020: The budgeted Heli Lift Truck Forklift wasnot available at the time of purchase and an alternative forklift was purchased at ahigher cost.

Sewer Maintenance - License/Permits/Certificates 19,268 4,500 18,186 18,186 Sewer Maintenance - Regular Earnings (4,945)
Sewer Maintenance - Overtime (2,000)
Sewer Maintenance - Sick Leave Redemption (3,241)
Sewer Maintenance - Diesel Fuel (3,000)
Sewer Maintenance - Special Contract Services (5,000)
Justification - Program 4669-51150: The State Water Resources Control Boardannual permit was inadvertently not included in this year's budget. (SewerOperating Fund) Building Maintenance - Overtime 8,987 12,000 2,700 2,700 Building Maintenance - Sick Leave Redemption (988)
Building Maintenance - Materials - Buildings (1,712)
Building Maintenance - Program 4691-43010: This account is close to beingover expended. Overtime funds were spent operating the Splash Pad, HumanServices events, standby and emergencies. The amount requested is for theoperation of the Splash Pad on weekends from Memorial Day through the end ofthe fiscal year.

MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 22 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Public Works Department - Continued
Building Maintenance - Maintenance - Other Equipment 22,649 39,000 12,000 10,000 Vehicle Maintenance - Maintenance - Transportation/Work Equip (4,000) Building Maintenance - Materials - Buildings (5,000)
Building Maintenance - Rent - Equipment (1,000)
Justification - Program 4691-52050: The additional amount requested for thisaccount is to complete fire alarm testing/certification and major generator servicethis fiscal year.

Heating & Air Conditioning - Materials - Misc Maint and Repair 44,082 45,595 19,432 19,432 Management & Construction - Sick Leave Redemption (2,608) Street Maintenance - Sick Leave Redemption (1,330)
Street Maintenance - Vocational Training (796)
Tree Maintenance - Special Contract Services (2,000)
Irrigation - Materials - Misc Maint & Repair (7,000)
Building Maintenance - Materials - Buildings (5,000)
Justification - Program 4692-51410: This account is close to being overexpended. The amount requested is for repair to a short circuit in Room Dthermostat wiring, supplies to complete preventative maintenance in February andJune, and for unforeseen repairs for the remainder of the fiscal year, ($7,000),and replacement of the second stage compressor on the east HVAC unit on theCommunity Center, ($12,432) MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 23 of 25

Public Works General Fund Totals 199,470 181,515 96,389 20,973 Public Works Sewer Fund Totals 4,500 19,268 18,186 -
Public Works Totals (General Fund Impact) 199,470 181,515 96,389 20,973 Community Development
Code Enforcement Special Ops - Overtime 8,514 8,000 5,000 5,000 Code Enforcement Special Ops - Sick Leave Redemption (5,000) Justification - Program 4769-43010: This account is over expended due toaddressing homeless-related matter, including complaint response, PoliceDepartment requests for assistance, and the coordination and transport ofindividuals to rehabilitation programs.

Community Development Totals 8,000 8,514 5,000 -
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 24 of 25

CITY OF MONTCLAIR
RECOMMENDED CHANGES TO THE FY 2025-26 APPROPRIATIONS BUDGET TABLE 4
Current
Appropriations
Budget
Actual
Expenditures
Midyear
Requested
Increase
(Decrease)
City Manager's
Recommended
Increase
(Decrease)
Economic Development
No changes
Economic Development Totals - - - -
City Attorney
City Attorney - Legal Services/Court Costs 107,984 165,000 30,000 30,000 Justification - Program 4801-52290: An increase in needed legal servicesrequires a budget increase to have sufficient funds for the remainder of the fiscalyear.

City Attorney Totals 165,000 107,984 30,000 30,000
Citywide
Citywide - Unemployment Insurance 28,617 10,000 25,000 25,000 Justification - Program 4901-45230: There have been more unemploymentclaims than anticipated.

Citywide - General Liability Claims 480,645 250,000 300,000 300,000 Citywide - General City Insurance (157,586)
Justification - Program 4901-45262: There have been more general liabilityclaims than anticipated.

Citywide Totals 260,000 509,262 325,000 167,414
MONTCLAIR CITY COUNCIL SPECIAL MEETING – 03/02/2026 Page 25 of 25

Montclair City CouncilMarch 2, 2026

Montclair City Council
March 2, 2026