Agenda packet — Montclair City Council, May 4, 2026

CITY OF MONTCLAIR

CITY COUNCIL

SUCCESSOR REDEVELOPMENT AGENCY,

MONTCLAIR HOUSING CORPORATION, MONTCLAIR

HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY

FOUNDATION MEETINGS

AGENDA PACKET
Monday, May 4, 2026
7:00 p.m.

Montclair City Council Chambers
5111 Benito Street
Montclair, CA 91763
Mayor
Javier “John” Dutrey
Mayor Pro Tem
Corysa Martinez
Council Members
Bill Ruh
Benjamin “Ben” Lopez
Xavier Mendez
City Manager
Edward C. Starr
City Attorney
Diane E. Robbins
City Clerk
Andrea M. Myrick

REGULAR JOINT MEETING OF THE

CITY COUNCIL, SUCCESSOR AGENCY, MONTCLAIR HOUSING CORPORATION,

MONTCLAIR HOUSING AUTHORITY, AND MONTCLAIR COMMUNITY FOUNDATION to be held in the Council Chambers
5111 Benito Street, Montclair, California
Monday, May 4, 2026
7:00 p.m.

If you want to provide spoken comments on an agenda item, including public hearing and closed session items, please complete a Speaker Card located in the Council Chambers. The Mayor/Chair (or the meeting’s Presiding Officer) will call on those who submitted requests to speak at the appropriate times during the meeting. Written comments (200–word limit per agenda item, and 200–word limit for all non– agenda items combined) may also be emailed to [email protected] or submitted at https://www.cityofmontclair.org/public– comment/ at least one hour before the meeting begins.

Watch Council meetings live on the City’s official YouTube Channel at https://www.youtube.com/cityofmontclair, or via Zoom using the following information: Zoom Link: https://zoom.us/j/93717150550 / Dial Number: 1 (669) 900–6833 / Meeting ID: 937–1715–0550.

Video recordings of Council meetings are available on the City’s website and can be accessed by the end of the business day following the meeting at https://www.cityofmontclair.org/council–meetings/ AGENDA
I. CALL TO ORDER City Council [CC], Successor Agency Board [SA], Montclair Housing Corporation Board [MHC],
Montclair Housing Authority Commission [MHA],
Montclair Community Foundation Board [MCF]
II. INVOCATION
In keeping with our long–standing tradition of opening our Council meetings with an invocation, this meeting may include a nonsectarian invocation. Such invocations are not intended to proselytize or advance any faith or belief or to disparage any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.

III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. PRESENTATIONS — None
VI. PUBLIC COMMENT
During Public Comment, you may comment on any subject that does not appear on this agenda. Each speaker has up to five minutes. The meeting’s presiding officer may provide more or less time to accommodate speakers with special needs or a large number of speakers waiting in line. (Government Code Section 54954.3).

Under the provisions of the Brown Act, the meeting bodies are prohibited from participating in substantial discussion of or taking action on items not listed on the agenda.

VII. PUBLIC HEARINGS — None Page No.

VIII. CONSENT CALENDAR
A. Approval of Minutes

1. Regular Joint Meeting — March 16, 2026 [CC/SA/MHC/MHA/MCF] 94

XXXXXXXXXXXXX
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 1 of 102 Page No.

B. Administrative Reports

1. Consider Approval and Ratification of Warrant Register & Payroll Documentation [CC] 5

2. Consider Declaring a Circul–Air Fire Hose Dryer as Surplus and Available for Donation to the Fire Department of Huatabampo, Sonora in Mexico [CC] 6

3. Consider Authorizing the City Manager to Award a Contract for Construction of the Arrow Highway Rehabilitation and Traffic Signal Interconnect Project [CC]
Consider Authorizing a $6,500,000 Appropriation from the Redevelopment Project Area No. III Tax Allocation Bond Fund, 2021 Lease Revenue Bond Fund, and Sewer Fund, as Appropriate, for Costs Related to Construction of the Project [CC] 7
C. Agreements

1. Consider Approval of Agreement No. 26–22 with Omnitrans to Accept a Grant Award of $147,600 to Purchase Two Vans and Vehicle Wraps for the Golden Express Senior Transportation Program, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 10

2. Consider Approval of Agreement No. 26–23 with Chaffey Joint Union High School District for Specialized Law Enforcement Services at Montclair High School During Fiscal Year 2026–27, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 22

3. Consider Approval of Agreement No. 26–24 with Ontario–Montclair School District for Specialized Law Enforcement Services at Vernon and Serrano Middle Schools During Fiscal Year 2026–27, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 27

4. Consider Approval of Agreement No. 26–25 with Southern California Transcription Services for Transcription of Digital, Audio–Recorded Material for the Police Department, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 32

5. Consider Approving Plans and Specifications for the CDBG Alleyway Improvement Project 2026 [CC]
Consider Award of Contract to Gentry Brothers, Inc. in the Amount of $129,215.00 for the Construction of the CDBG Alleyway Improvement Project 2026 [CC]
Consider Approval of Agreement No. 26–26 with Gentry Brothers, Inc. for the Construction of the CDBG Alleyway Improvement Project 2026, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] Consider Authorizing A $25,785.00 Construction Contingency for the CDBG Alleyway Improvement Project 2026 [CC] 40

6. Consider Approval of Agreement No. 26–27 with Inland Valley Recovery Services to Provide Outreach, Detoxification, Residential Treatment, and Supportive Housing Services for City of Montclair Clients Experiencing Homelessness and Substance Use Disorders, Subject to Any Revisions Deemed Necessary by the City Attorney [CC] 48
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 2 of 102 Page No.

D. Resolutions

1. Consider Adoption of Resolution No. 26–3513 Adjusting the Equivalent Dwelling Unit Monthly Fee for Sewer Service [CC] 65

2. Consider Adoption of Resolution No. 26–3514 Authorizing the Salaries and Classification Titles for City Employees on a Consolidated Salary Schedule
[CC] 70
IX. PULLED CONSENT CALENDAR ITEMS
X. COMMUNICATIONS
A. Department Reports

1. Human Services Department — Upcoming Events & Summer Programs B. City Attorney

1. Request to Meet in Closed Session Pursuant to GC §54956.9(d)(2) Regarding Potential Litigation (Two Potential Cases) [CC]

2. Request to Meet in Closed Session Pursuant to GC §54956.9(d)(4) Regarding Potential Litigation (Two Potential Cases) [CC]

3. Request to Meet in Closed Session Pursuant to GC §54956(d)(1) Regarding Pending Litigation [CC]
B. Garcia v. Montclair
Fuentes/Garcia v. Lopez, City of Montclair
Ibanez v. Montclair
Kresback v. Montclair
Mireles v. Montclair

4. Request to Meet in Closed Session Pursuant to GC §54956.8 Regarding Property Negotiations
Property: APNS 1008–011–17–0000
Negotiating Parties: City of Montclair and Roberts Ranch Property City Negotiator: Edward C. Starr, City Manager
Under Negotiation: Recommendations Regarding Purchase Price Properties: APNS 1008–011–08–0000, 1008–011–09–0000, and 1008–011–10–0000
Negotiating Parties: City of Montclair and Arthur and Olive Moore Trust City Negotiator: Edward C. Starr, City Manager
Under Negotiation: Recommendations Regarding Purchase Price

5. Request to Meet in Closed Session Pursuant to Government Code §54957.6 Regarding Conference with Designated Labor Negotiator Edward C. Starr [CC]
Agency: City of Montclair
Employee Management Employees
Associations: Montclair City Confidential Employees Association Montclair General Employees – Teamsters Local 1932
Montclair Fire Fighters Association
Montclair Police Officers Association
C. City Manager/Executive Director
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 3 of 102 Page No.

D. Mayor/Chairperson

1. Notice of Special Joint Meeting of the City Council and Planning Commission on Wednesday, June 3, 2026, at 5:00 p.m. in the City Council Chambers for a Workshop to Review a Proposed Draft Ordinance of Regulatory Framework for Commercial Cannabis [CC]
E. Council Members/Directors
F. Committee Meeting Minutes (for informational purposes only)

1. Personnel Committee Meeting — April 20, 2026 [CC] 93 XI. CLOSED SESSION
XII. CLOSED SESSION ANNOUNCEMENTS
XIII. ADJOURNMENT
The regular joint meeting of the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board scheduled for Monday, May 18, 2026, has been cancelled due to the lack of a quorum. The next regular joint meeting will be held on Monday, June 1, 2026, at 7:00 p.m. in the City Council Chambers.

Reports, backup materials, and additional materials related to any item on this Agenda distributed to the meeting bodies after publication of the Agenda packet are available for public inspection in the Office of the City Clerk between 7:00 a.m. and 6:00 p.m., Monday through Thursday. Please call the City Clerk’s Office at (909) 625–9416 or send an e–mail to [email protected] to request documents via e–mail.

If you need special assistance to participate in this meeting, call the City Clerk’s Office at (909) 625–9416 or e–mail [email protected]. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102–35.104 ADA Title II) I, Andrea M. Myrick, City Clerk, hereby certify that I posted, or caused to be posted, a copy of this Agenda not less than 72 hours prior to this meeting on the City’s website at https://www.cityofmontclair.org/agendas/ and on the bulletin board adjacent to the north door of Montclair City Hall at 5111 Benito Street, Montclair, CA 91763 on Thursday, April 23, 2026.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 4 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 1
FILE I.D.: FIN540
DEPT.: FINANCE
PREPARER: A. VONG/V. FLORES
SUBJECT: CONSIDER APPROVAL AND RATIFICATION OF WARRANT REGISTER AND PAYROLL

DOCUMENTATION
REASON FOR CONSIDERATION: The City Council is requested to consider approval and ratification of the Warrant Register and Payroll Documentation.

BACKGROUND: Mayor Pro Tem Martinez examined the Warrant Register dated April 20, 2026; and the Payroll Documentation dated April 5, 2026, and recommends their approval.

FISCAL IMPACT: The City Manager authorized the Warrant Register dated April 20, 2026, totaling $1,640,683.29
The Payroll Documentation dated April 5, 2026, totals $964,801.67 gross, with $678,092.51 net being the total cash disbursement.

RECOMMENDATION: Staff recommends the City Council approve and ratify the above– referenced Warrant Register and Payroll Documentation.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 5 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 2
FILE I.D.: EQS054
DEPT.: FIRE
PREPARER: R. DIERCK
SUBJECT: CONSIDER DECLARING A CIRCUL–AIR FIRE HOSE DRYER AS SURPLUS AND AVAILABLE

FOR DONATION TO THE FIRE DEPARTMENT OF HUATABAMPO, SONORA IN MEXICO REASON FOR CONSIDERATION: The City Council is requested to consider declaring a Circul–Air Fire Hose Dryer as surplus and available for donation to the Fire Department of Huatabampo, Sonora in Mexico.

BACKGROUND: The Montclair Fire Department currently possesses a Circul–Air Fire Hose Dryer (Model No. T6–1T–20, Serial No. 10053), which was purchased in or around 1970.

At the time of purchase, fire hoses were primarily constructed of cotton materials and required drying after use.

Advancements in fire hose technology have resulted in the widespread use of synthetic materials, which do not require the same drying process. As a result, this equipment is no longer needed and has been out of service for an extended period of time.

Although no longer useful to the Montclair Fire Department, the equipment may still provide value to a fire department with fewer resources and the need and ability to utilize it. Upon declaration as surplus by the City Council, a representative of the Huatabampo Fire Department will coordinate the pickup and transportation of the equipment.

The item included in this donation is:

Quantity Item Model Serial No.
1 Circul–Air Fire Hose Dryer T6–1T–20 10053
The representative for the Huatabampo Fire Department has acknowledged that the City of Montclair is not making any warranties or representations as to the condition or functionality of the equipment.

FISCAL IMPACT: Donating the listed item would have no fiscal impact.

RECOMMENDATION: Staff recommends the City Council declare a Circul–Air Fire Hose Dryer as surplus and available for donation to the Fire Department of Huatabampo, Sonora in Mexico.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 6 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - ADMIN. REPORTS
ITEM NO.: 3
FILE I.D.: STA919C
DEPT.: PUBLIC WORKS
PREPARER: R. HOERNING
SUBJECT: CONSIDER AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT FOR

CONSTRUCTION OF THE ARROW HIGHWAY REHABILITATION AND TRAFFIC SIGNAL

INTERCONNECT PROJECT
CONSIDER AUTHORIZING A $6,500,000 APPROPRIATION FROM THE REDEVELOPMENT PROJECT AREA NO. III TAX ALLOCATION BOND FUND, 2021 LEASE REVENUE

BOND FUND, AND SEWER FUND, AS APPROPRIATE, FOR COSTS RELATED TO

CONSTRUCTION OF THE PROJECT
REASON FOR CONSIDERATION: The City Council is requested to consider authorizing the City Manager to award a contract, and authorizing a $6,500,000 appropriation from Redevelopment Project Area No. III Tax Allocation Bond Fund, 2021 Lease Revenue Bond Fund, and Sewer Fund, as appropriate, for costs related to construction of the Arrow Highway Rehabilitation and Traffic Signal Interconnect Project.

BACKGROUND: The section of Arrow Highway in Montclair, located between Mills Avenue and Benson Avenue, is an important corridor within the City. The Arrow Highway Rehabilitation and Traffic Signal Interconnect Project provides enhancements to Arrow Highway from the San Antonio Creek channel to Central Avenue, and includes sewer upgrades, roadway improvements, new signage and striping, new landscaped center median and parking area islands, and fiber optic traffic signal interconnect improvements.

On March 16, 2026, City Council approved the plans and specifications and authorized staff to advertise the project for construction bid proposals.

The planned and recently completed improvements to Arrow Highway and Fremont Avenue are essential to the City’s North Montclair revitalization initiative, which emphasizes complete streets principles and street beautification. To this end, the plan has been organized into three phases: Arrow Highway and Fremont Avenue intersection improvements adjacent to the Village Partners’ Project (completed), Fremont Avenue improvements from Arrow Highway to Moreno Street (awarded), and the subject Arrow Highway improvements from Central Avenue to the San Antonio Creek Channel. This phased approach facilitates coordination with nearby development activities, such as the Village at Montclair mixed–use development project, anticipated utility upgrades, and available grant funding opportunities.

The Arrow Highway Rehabilitation and Traffic Signal Interconnect Project was included in the City’s 2024–2029 Five–Year Capital Improvement Plan, which was approved by the City Council on November 4, 2024, and last updated on December 15, 2025.

This project is part of a SBCTA Active Transportation Planning package, which has a delivery completion date of January 2027. It is important to start construction at the earliest possible date to allow for the longest construction period. As such, staff is requesting the City Council authorize the City Manager to award the contract for construction of the project. A follow–up staff report will be provided to the City Council.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 7 of 102 FISCAL IMPACT: The cost of constructing the Project is estimated at $6,500,000, which includes a 15 percent construction contingency and 10 percent for construction management, inspection–testing, and permits. The higher contingency is recommended due to the volatility in oil prices. The Project will be funded by Redevelopment Project Area No. III Tax Allocation Bond Fund, 2021 Lease Revenue Bond Fund, and Sewer Fund.

At this time, it is difficult to determine the allocation cost because construction bids have not been received. The allocation of cost from each fund will be determined with the selected contractor’s bid schedule submittal. For example, costs relating to the construction of sewer replacement will be allocated from the Sewer Fund.

RECOMMENDATION: Staff recommended that the City Council take the following actions in relation to the Arrow Highway Rehabilitation and Traffic Signal Interconnect Project:

1. Authorize the City Manager to award a contract for construction of the Project; and

2. Authorize a $6,500,000 appropriation from the Redevelopment Project Area No. III Tax Allocation Bond Fund, 2021 Lease Revenue Bond Fund, and Sewer Fund, as appropriate, for costs related to construction of the Project.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 8 of 102 Project Name:

Project Details:

Project No. (Assigned by Finance):

Phase Prior Years 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 Total Fund/Program Environmental
Design
Construction 6,500,000.00 6,500,000.00 Redevelopment
Project Area No. III
Sewer & 2021 LR
Total 0.00 0.00 0.00 0.00 0.00 6,500,000.00 6,500,000.00 Approvals:

Department: By: Date:

Finance By: Date:

City Council Date:

Total Project
Cost: 6,500,000.00
Revision Number:

Rosemary Hoerning, x-446
May 4, 2026
Infrastructure Fund
Capital Project Funding Information
Arrow Highway Rehabilitation and Traffic Signal Interconnect Project Improvements to be completed include sewer upgrades, roadway improvements, new signage and striping, new landscaped center median and parking area islands, and fiber optic traffic signal interconnect improvements.

Fiscal Years
Preparation Date: April 22, 2026 Department: Public Works Contact/Ext.:

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 9 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 1
FILE I.D.: GRT125/HSV105
DEPT.: HUMAN SVCS.

PREPARER: A. COLUNGA
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 26–22 WITH OMNITRANS TO ACCEPT A GRANT AWARD OF $147,600 TO PURCHASE TWO VANS AND VEHICLE WRAPS FOR

THE GOLDEN EXPRESS SENIOR TRANSPORTATION PROGRAM, SUBJECT TO ANY

REVISIONS DEEMED NECESSARY BY THE CITY ATTORNEY
REASON FOR CONSIDERATION: The City Council is requested to consider approval of Agreement No. 26–22 with Omnitrans to accept a grant award of $147,600 to purchase two new vans and vehicle wraps for the Golden Express Senior Transportation Program.

A copy of proposed Agreement No. 26–22 is attached for the City Council review and consideration.

BACKGROUND: In Fall of 2025, Omnitrans released a call for projects aimed at improving mobility or enhancing the coordination of transportation services with a focus on addressing the needs of Seniors. The City of Montclair submitted an application requesting funding for the Montclair Golden Express Senior Transportation program.

The Montclair Golden Express has provided transportation service for over 22 years. The program provides free curb–to–curb service for seniors 60 years of age and over who reside in Montclair with their errands such as trips to the grocery store, pharmacy, to City events, medical appointments, and visiting friends and relatives. Transportation is also available to medical appointments in the surrounding areas outside of the City of Montclair. Priority is given to individuals who are socially and/or economically disadvantaged.

Throughout the past 22 years that the City of Montclair has provided transportation service, there has been an increasing number of trips provided to the seniors. Between July and October 2025, the Montclair Golden Express provided 2,541 trips to 162 duplicated participants. The large number of trips and duplicated participants demonstrates the need for senior transportation and the high quality of service Montclair’s Golden Express provides.

Previously, the City was awarded federal funding for the current Golden Express sixteen passenger bus in 2015 and received the bus in 2017. The Human Services Department has two Transportation Coordinator positions and over the past six years, the City has been unable to fill the second position. Driving the sixteen passenger bus requires a Class B license with a passenger endorsement. Through the Omnitrans Measure I call for projects, the City applied for two nine passenger vans to expand the applicant pool for drivers and to increase capacity for services to Montclair Seniors.

FISCAL IMPACT: The City was awarded $147,600 to fund two nine–passenger vans with newly designed vehicle wraps. The grant application requires a minimum $16,400 match for the balance of the costs for the vans and vehicle wraps, which was included in the proposed Fiscal Year 2026–27 Human Services Department budget.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 10 of 102 RECOMMENDATION: Staff recommends the City Council approve Agreement No. 26–22 with Omnitrans to accept a grant award of $147,600 to purchase two vans and vehicle wraps for the Golden Express Senior Transportation Program, subject to any revisions deemed necessary by the City Attorney.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 11 of 102 Agreement No. 26-22
1 FUNDING AGREEMENT

BETWEEN

OMNITRANS
AND

CITY OF MONTCLAIR
This Funding Agreement for Measure I funds (“Agreement”) by and between City of Montclair (“Montclair”),Montclair and Omnitrans, a Joint Powers Authority and a Consolidated Transportation Services Agency (“Omnitrans”), is entered into this 1 st day of July, 2026.

Montclair and Omnitrans are sometimes individually referred to as “Party” and collectively as “Parties.”

RECITALS
WHEREAS, in its capacity as the Consolidated Transportation Services Agency (“CTSA”) for the San Bernardino Valley, Omnitrans has the ability to provide Measure I funds to other entities for projects that improve mobility for persons with disabilities, senior citizens, and persons of low income; and
WHEREAS, Montclair proposes the purchase of a new revenue vehicle to support Golden Express and
WHEREAS, Omnitrans desires to provide Capital assistance funds to Montclair, on a reimbursable basis, for the Project; and
WHEREAS, the parties wish to enter into this Agreement to document the terms and conditions of Omnitrans funding of the Project.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. Project Description: Golden Express Vehicle Acquisition

2. Term: This Agreement will be for a term of two (2) years and shall expire on June 30, 2028, unless otherwise terminated as provided for in this Agreement or extended by written agreement between the parties.

3. Funding Amount: The amount to be paid to the City of Montclair under this Agreement will not exceed. A total of $147,600.00in capital expenses, with annual amounts not to exceed $147,600.00in Fiscal Year 2027 YEAR. - unless agreed to in advance by the parties pursuant to a written amendment. In no instance will Omnitrans be liable for any payments or costs for work in excess of these amounts, nor for costs not listed in Project Budget, attached hereto as Exhibit B.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 12 of 102 Agreement No. 26-22
2 4. Payment:
a. On a monthly basis, Montclair will provide Omnitrans with an invoice for reimbursement pursuant to Subsections 4.b. and 4.c., below. b. Payments for operating expenses to Montclair hereunder will be made in arrears.

Montclair will submit a detailed and properly documented invoice for reimbursement not more often than monthly, which invoice will include: (i) a description of the work performed; and (ii) a detailed accounting of costs incurred. c. Payments for capital expenses, including but not limited to vehicles, may be requested in advance, upon presentation of a valid vendor invoice for such purchases d. Montclair will be notified within ten (10) business days following receipt of its invoice by Omnitrans of any circumstances or data in City of Montclair invoice that would cause withholding of approval and subsequent payment. Montclair ’s invoice will include documentation of reimbursable expenses and billed items sufficient for Omnitrans, in its opinion, to substantiate billings. Omnitrans reserves the right to withhold payment of disputed amounts.
e. At no time shall payments from Omnitrans be used to supplant any existing funding source for Montclair Golden Express Program. Montclair shall notify Omnitrans of any potential loss of funding for the existing Montclair services within ten (10) business days of learning of the funding loss.

5. Progress Reports: Montclair will provide Omnitrans with monthly Project Milestones updates on the Project, as set forth in Exhibit A. In cooperation with Omnitrans, Montclair shall develop national ridership data reporting mechanisms sufficient for reporting as part of the NTD (National Transit Database) reporting system and shall provide such data to Omnitrans monthly.

6. Advisory Committee Participation: Montclair shall attend and participate in advisory committee meetings, as mutually agreed upon by Omnitrans and the San Bernardino County Transportation Authority.

7. Compliance with Laws: Montclair will comply with all applicable federal, state, and local laws, codes, ordinances, regulations, orders, circulars, and directives, including, without limitation: (i) all regulatory requirements associated with the funding provided to the Montclair for this Project; (ii) all disability laws; and (iii) non-discrimination and equal opportunity laws.

Any failure by Montclair to comply with such laws may result in the termination of this Agreement or such other remedy as Omnitrans deems appropriate.

8. Independent Contractor: Montclair, and the agents and employees of Montclair, in the performance of this Agreement, will act as and be independent contractors, and not officers, employees, or agents of Omnitrans. Montclair, its officers, employees, agents, and contractors, if MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 13 of 102 Agreement No. 26-22
3 any, will have no power to bind or commit Omnitrans to any decision or course of action, and will not represent to any person or business that they have such power. Montclair has and will retain the right to exercise full control of the supervision of the Montclair Project, and over the employment, direction, compensation, and discharge of all persons assisting in the performance of the work funded by this Agreement. Montclair will be solely responsible for all matters relating to the payment of its employees and contractors, including but not limited to, compliance with all laws, statutes, and regulations governing such matters.

9. Termination:
a. Omnitrans may terminate this Agreement for cause by giving Montclair a notice of default and intention to terminate the Agreement (“Termination Notice”). The notice will be deemed served and effective for all purposes on the date it is deposited in the U.S. mail, certified, return receipt requested, addressed to Montclair at the address indicated in Section 20 below.
b. Upon receipt of a Termination Notice, Montclair shall have 30 days in which to cure the stated violation(s) and to provide Omnitrans sufficient evidence that the violations have been cured. If Montclair has not cured within 30 days of such notice or has not provided sufficient evidence of such to Omnitrans, the Agreement shall be terminated, effective immediately.
c. Omnitrans may also terminate this Agreement in the event of Measure I or federal grant funding shortfall, upon 15 days written notice. Such notice will be served and effective as set forth in Subsection 9.a., herein.
d. Omnitrans may also terminate this Agreement in the event of a funding shortfall for Montclair Project or the failure to provide notice to Omnitrans of such funding shortfall, as required pursuant to section 4.e. In the event Montclair fails to provide the notice required pursuant to section 4.e., Omnitrans is not required to give Montclair an opportunity to cure such violation.
e. If Omnitrans issues a Termination Notice or terminates this Agreement due to a funding shortfall, Omnitrans will reimburse Montclair for work actually performed up to the effective date of the Termination Notice, subject to the limitations in Section 4, and less any compensation to Omnitrans for damages suffered as a result of Montclair failure to comply with the terms of this Agreement. If program funding is discontinued by either Omnitrans or Montclair prior to a Measure I funded vehicle reaching the end of its useful life, at Omnitrans’ sole discretion Montclair must either return the vehicle(s) to Omnitrans or reimburse Omnitrans for the fair market value of the vehicle(s). f. Montclair will have the right to terminate this Agreement in the event Omnitrans is unable to make required payments. In such event, Montclair will provide Omnitrans MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 14 of 102 Agreement No. 26-22
4 with seven (7) days written notice of termination. The notice will be deemed served and effective on the date it is deposited in the U.S. mail, certified, return receipt requested, addressed to Omnitrans at the address indicated in Section 20. Omnitrans will make payment to Montclair through the date of termination, subject to the provisions of Section 4 above, and less any compensation to Omnitrans for damages suffered as a result of Montclair failure to comply with the terms of this Agreement.

10. Assignment: The parties understand that Omnitrans entered into this Agreement based on the Project proposed by Montclair. Therefore, without the prior express written consent of Omnitrans, this Agreement is not assignable by Montclair either in whole or in part.

11. Binding Agreement: This Agreement will be binding on the parties hereto, their assigns, successors, administrators, executors, and other representatives.

12. Time: Time is of the essence in this Agreement and will follow the Project Milestones timeline set forth in Exhibit A, unless modified pursuant to Section 13.

13. Amendments: No alteration or variation of the terms of this Agreement will be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, will be binding on any of the parties hereto.

14. Contractors and Subcontractors: Montclair will be fully responsible for all work performed by its contractors and subcontractors. Omnitrans reserves the right to review and approve any contract or agreement to be funded in whole or in part using funds provided under this Agreement in excess of $25,000. Montclair shall incorporate the terms of this Agreement, including without limitation the indemnification and insurance provisions, into any subcontractor agreement funded by this Agreement.

15. Indemnification. Montclair shall defend, indemnify and hold Omnitrans, its directors, officials, officers, employees, agents and/or volunteers free and harmless from any and all liability from loss, damage, or injury to property or persons, including wrongful death, in any manner arising out of or incident to any acts, omissions or willful misconduct of Montclair or any of its directors, officials, officers, employees, agents, volunteers, or service providers arising out of or in connection with Montclair performance of this Agreement, including, without limitation, the payment of consequential damages and attorneys' fees. Further, Montclair shall defend, at its own expense, including the payment of attorneys' fees, Omnitrans, its officials, officers, employees, agents and/or volunteers in any legal action based upon such acts, omissions or willful misconduct. Montclair shall reimburse Omnitrans, its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

16. Insurance. Montclair shall require all contractors or consultants hired to perform work or services on the Project to obtain, and require their sub-consultants and sub-contractors to obtain MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 15 of 102 Agreement No. 26-22
5 insurance of the PARTNER NAMEs and in the amounts described below and satisfactory to Omnitrans. Montclair may satisfy its insurance obligations herein through participation in a program of self-insurance. Such insurance shall be maintained throughout the term of this Agreement, or until completion of the Project, whichever occurs last. Upon request, Montclair will provide written certificates evidencing compliance to Omnitrans. a. Commercial General Liability Insurance. Occurrence version commercial general liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Project or be no less than two times the occurrence limit. Such insurance shall:
b. Business Automobile Liability Insurance. Business automobile liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.
c. Workers’ Compensation Insurance. Workers’ compensation insurance with statutory limits and employers’ liability insurance with limits of not less than $1,000,000.00 each accident.

17. Audit: An independent auditor shall audit Montclair ’s use of Project funds no less than annually. Montclair agrees to supply Omnitrans with a copy of any audit of Project related activities performed.

18. Retention and Inspection of Records
a. Montclair, including any contractors or subcontractors, will retain all driver training records and vehicle maintenance and safety records.
b. Omnitrans or its designee will have the right to review, obtain, copy, and audit all books, records, computer records, accounts, documentation and any other materials pertaining to performance of this Agreement (collectively “Records”), including any Records in the possession of any contractors or subcontractors. Montclair agrees to provide Omnitrans or its designee with any relevant information requested and will permit Omnitrans or its designees access to its premises, upon reasonable notice, during normal business hours, for the purpose of interviewing employees and inspecting and copying such Records for the purpose of determining compliance with any applicable federal and state laws and regulations.
c. Montclair further agrees to maintain all Project Records for a period of four (4) years after final payment under the Agreement or four (4) years from the conclusion or resolution of any and all audits or litigation relevant to this Agreement and any amendments, whichever is later. If so, directed by Omnitrans upon expiration of this MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 16 of 102 Agreement No. 26-22
6 Agreement, Montclair will cause all Records relevant to the Project to be delivered to Omnitrans as depository.

19. Signs: Montclair will include the Omnitrans logo and/or Measure I signage on Project related marketing materials and on vehicles operated with Omnitrans funding, including:
a. Vehicles purchased or operated with Measure I funds shall display signs clearly visible to riders indicating the vehicle is funded in part through Measure I funding. b. Signage must conform with approved Measure I signage and be approved by Omnitrans.

20. Notices. All notices hereunder shall be in writing and shall be effective upon receipt. All notices and communications, including invoices, between the Parties to this Agreement shall be either personally delivered, sent by first-class mail, return receipt requested, or sent by overnight express delivery service, postage or other charges fully prepaid, as follows:

TO OMNITRANS: TO CITY OF MONTCLAIR:

Omnitrans City of Montclair
1700 West Fifth Street 5111 Benito St.

San Bernardino, CA 92411 Montclair, CA 91763
ATTN: Mobility Services Manager ATTN: Alyssa Colunga

21. Waivers: No waiver of any breach of this Agreement will be held to be a waiver of any prior or subsequent breach. The failure of Omnitrans to enforce at any time the provisions of this Agreement or to require at any time performance by Montclair of these provisions, will in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of Omnitrans to enforce these provisions.

22. Litigation: Montclair will notify Omnitrans immediately of any claim or action undertaken by it or against it that affects or may affect this Agreement or Omnitrans, and will take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of Omnitrans.

23. Non-Liability of Omnitrans: Omnitrans shall not be liable to Montclair or any third party for any claim for loss of profits or consequential damages. Further, Omnitrans shall not be liable to Montclair or any third party for any loss, cost, claim or damage, either direct or consequential, allegedly arising from a delay in performance or failure to perform under this Agreement. There are no third-party beneficiaries to this Agreement
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 17 of 102 Agreement No. 26-22
7 24. Costs and Attorneys’ Fees: If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action may recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and reasonable attorneys’ fees.

25. Governing Law and Choice of Forum: This Agreement will be administered and interpreted under California law as if written by both parties. Any litigation arising from this Agreement will be brought in the Superior Court of San Bernardino County.

26. Integration: This Agreement represents the entire understanding of Omnitrans and Montclair as to those matters contained herein and supersedes all prior negotiations, representations, or agreements, both written and oral. This Agreement may not be modified or altered except in accordance with Section 13.

27. Severability: If any term or provision of this Agreement or the application thereof to any person or circumstance will, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those to which it is invalid or unenforceable, will not be affected thereby, and each term and provision of this Agreement will be valid and will be enforced to the fullest extent permitted by law, unless the exclusion of such term or provision, or the application of such term or provision, would result in such a material change so as to cause completion of the obligations contemplated herein to be unreasonable.

28. Headings: The headings of the various sections of this Agreement are intended solely for convenience of reference and are not intended to explain, modify, or place any interpretation upon any of the provisions of this Agreement.

29. Authority: Each person signing this Agreement on behalf of a party hereby certifies, represents, and warrants that he or she has the authority to bind that party to the terms and conditions of this Agreement.

30. Ownership; Permission: Omnitrans represents and warrants that all materials used in the performance of the Project work, including, without limitation, all computer software materials and all written materials, are either produced or owned by Montclair or that all required permissions and license agreements have been obtained and paid for by Montclair . Montclair will defend, indemnify and hold harmless Omnitrans and its directors, officers, employees, and agents from any claim, loss, damage, cost, liability, or expense to the extent of any violation or falsity of the foregoing representation and warranty.

31. Counterparts: This Agreement may be executed in multiple counterparts, each of which will constitute an original, and all of which taken together will constitute one and the same instrument.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 18 of 102 Agreement No. 26-22
8 32. Press Releases: Montclair will obtain Omnitrans' prior written approval of any press releases, or other public outreach materials, that include any reference to Omnitrans or depiction of the Omnitrans logo.

IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement, as of the date first appearing above.

By: Omnitrans City of Montclair
_________________________ ___________________________
Erin Rogers Javier John Dutrey
CEO/General Manager, Omnitrans Mayor, City of Montclair ATTEST:
___________________________
Andrea M. Myrick
City Clerk, City of Montclair
Approved as to form: Approved as to form:
_________________________ _____________________________ Diane Robbins
Legal Counsel, Omnitrans City Attorney, City of Montclair MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 19 of 102 Agreement No. 26-22
9 EXHIBIT A
Project Narrative The Montclair Golden Express has been providing transportation service for over 22 years. The program serves Seniors 60 years of age and over who reside in Montclair with their errands such as trips to the grocery store, pharmacy, to City events, medical appointments, and visiting friends and relatives. Transportation is also available for medical appointments outside of the City of Montclair.

Throughout the past 22 years that the City of Montclair has provided transportation service, there has been an increasing number of trips provided to the seniors. Since the beginning of the fiscal year, the Montclair Golden Express has provided 2,541 trips to 162 duplicated participants, all occurring between July and October 2025. The large number of trips and duplicated participants demonstrates the need for senior transportation and the high quality of service Montclair’s Golden Express provides. The purchase of the vehicle would support the program that has been operating 22 years.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 20 of 102 Agreement No. 26-22
10 EXHIBIT B
Project Budget
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 21 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 2
FILE I.D.: PDT175/SCH125/SCH350
DEPT.: POLICE
PREPARER: R. DOMINGUEZ
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 26–23 WITH CHAFFEY JOINT UNION HIGH

SCHOOL DISTRICT FOR SPECIALIZED LAW ENFORCEMENT SERVICES AT MONTCLAIR HIGH SCHOOL DURING FISCAL YEAR 2026–27, SUBJECT TO ANY REVISIONS DEEMED

NECESSARY BY THE CITY ATTORNEY
REASON FOR CONSIDERATION: The City Council is requested to consider approval of Agreement No. 26–23 with Chaffey Joint Union High School District (CJUHSD) for one dedicated Safe School Zone Officer for assignment at Montclair High School.

A copy of proposed Agreement No. 26–23 is attached for the City Council review and consideration.

BACKGROUND: The City’s current agreement with CJUHSD for a Safe School Zone/School Resource Officer (SRO) expires on June 30, 2026. Pursuant to the terms of proposed Agreement No. 26–23, CJUHSD would pay $114,114 toward the cost of an SRO. The Police Department would be obligated to provide the presence of one SRO for the high school for nine hours each school day.

This contract would be for the regular school year, and includes summer school.

FISCAL IMPACT: Should Agreement No. 26–23 be approved, CJUHSD would pay $114,114 toward the salary of a SRO beginning July 1, 2026, through the remainder of Fiscal Year 2026–27.

RECOMMENDATION: Staff recommends the City Council approve Agreement No. 26–23 with CJUHSD for specialized law enforcement services at Montclair High School during Fiscal Year 2026–27, subject to any revisions deemed necessary by the City Attorney.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 22 of 102 Agreement No. 26-23

Page 1 of 4 ends

AGREEMENT

FOR SPECIALIZED LAW ENFORCEMENT SERVICES
This Agreement is made and entered into this 1st day of July , 2026 by and between the City of Montclair (hereinafter referred to as CITY) and the Chaffey Joint Union High School District (hereinafter referred to as DISTRICT), both of whom understand as follows:

WITNESSETH
WHEREAS, the following services are to be performed subject to the conditions hereinafter set forth:

NOW, THEREFORE in consideration of these services and mutual conditions hereinafter provided, the parties hereto agree as follows:

A. Beginning with the school year through the end of the school year 2027, the CITY will perform specialized law enforcement services for the DISTRICT at and about the campus of Montclair High School. It is understood that these services are to be provided, to the extent possible, on regularly scheduled school days between 6:30 a.m. and 3:30 p.m., and during mutually agreed upon “in-service” or familiarization periods.

1. It is acknowledged that the provision of services may be interrupted by the normal working conditions experienced by law enforcement agencies, which include, but are not limited to: employee illness, court appearances, training requirements, prisoner transportation, emergency circumstances taxing on other departmental resources, etc. Should the interruption of services, for any reason, extend beyond two successive days, the CITY shall meet its obligation through the assignment of an alternate sworn employee.

B. This Agreement will allow the CITY, through its Police Department, to provide the following specialized law enforcement services to the DISTRICT:

1. One Sworn Community Oriented Officer, known as a Safe School Zone Officer, shall, through random patrol and their on-campus presence, strive to maintain a crime-free zone on and around each school campus.

2. Through the Safe School Zone Officer, provide a consistent and timely response to calls for assistance from the high school or concerning students from the high school.

3. Through the Safe School Zone Officer, provide a consistent liaison for the high school administration on law enforcement matters.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 23 of 102 Agreement No. 26-23

Page 2 of 4 ends

4. Through the Safe School Zone Officer, provide resources and materials necessary for classroom presentations on law enforcement matters.

5. Through the Safe School Zone Officer, maintain a physical presence on campus during the hours of approximately 7:00 a.m. and 3:00 p.m. on each school day subject to possible interruptions as described in paragraph A(1) above. While on campus, the role of the officer is to:
a. Act as a positive role model for students.
b. Facilitate a positive and interactive student/law enforcement relationship.
c. Maintain a proactive stance toward crime prevention and order maintenance.
d. Act as first responder to criminal conduct or order maintenance issues occurring on or about the high school campus.
e. Within the confines of the law, act as information resource for school administrators on matters of mutual concern.

C. In addition to the above, beginning with the summer session of 2025, the Safe School Zone Officer will provide services to the high school, adjusting the hours to the school schedule.

1. One Safe School Zone Officer will maintain a physical presence on campus each day during the regularly scheduled school hours.

D. In consideration for providing these services, the DISTRICT will pay to the CITY a total of $114,114 invoiced in two equal $57,057 amounts; the first during November 2026, and the second due in May 2027.

E. It is understood by both parties that the Safe School Zone Officer or other CITY officers providing this service shall remain CITY’s employee at all times. As such, the CITY shall be responsible for all employment costs, supervision, control, and assignment of said officers.

F. This Agreement is not assignable, either in whole or in part, by DISTRICT without the prior written consent of the CITY. The laws of the State of California shall govern the rights, obligation, duties, and liabilities of the parties to this Agreement and shall also govern the interpretation of the Agreement, if in dispute.

G. If the DISTRICT in its reasonable discretion is dissatisfied with a School Zone Officer, the CITY shall assign a different School Zone Officer.

H. The School Zone Officer shall defer to the Principal in all school discipline issues, except those that place students, faculty and staff at risk of harm.

I. It will be the responsibility of the School Zone Officer to report all crimes originating on campus.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 24 of 102 Agreement No. 26-23

Page 3 of 4 ends

J. The School Zone Officer shall share information with the principal about persons and conditions that pertain to campus safety concerns.

K. The School Zone Officer shall coordinate all of his or her activities with the principal and staff members concerned and will seek permission, guidance and advice prior to enacting any programs within the school.

L. CITY shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner performance of the services or those engaged to perform services under this Agreement. CITY shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the services.

M. CITY is, and shall at all times be deemed to be, an independent contractor and shall be responsible for determining the sequence, method, details and manner in which it performs those services required under the terms of this Agreement.

Nothing herein contained shall be construed as creating a relationship of employer and employee, or principal and agent, between DISTRICT and CITY or any of CITY’s agents or employees. CITY assumes exclusive responsibility for the acts of its employees or agents as they relate to services to be provided during the course and scope of their employment. CITY, its agents and employees, shall not be entitled to any rights and/or privileges of DISTRICT’s employees and shall not be considered in any manner to be DISTRICT’s employees.

TERMINATION OR MODIFICATION OF AGREEMENT
This Agreement shall end on June 30, 2027, unless extended by both the CITY and DISTRICT.

The CITY or DISTRICT may terminate all or any portion of this Agreement at any time upon providing a thirty (30) day written notice delivered to the addresses below. In the event the Agreement is terminated by either party prior to June 30, 2027, DISTRICT shall pro-rate its final payment for services rendered at $9,510 per month.

CITY: City of Montclair
5111 Benito Street
Montclair, California 91763
ATTN: City Clerk’s Office
DISTRICT: Chaffey Joint Union High School District
211 West Fifth Street
Ontario, California 91762
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 25 of 102 Agreement No. 26-23

Page 4 of 4 ends

INDEMNIFICATION
DISTRICT shall defend, indemnify and hold harmless the CITY, its elective and appointive boards, officers, agents, and employees from all liability from loss, damage, or injury to persons or property, in any manner arising out of any negligent or intentional or willful acts or omissions of DISTRICT under this Agreement.

CITY shall defend, indemnify and hold harmless the DISTRICT, its elective and appointive boards, officers, agents, and employees from all liability from loss, damage, or injury to persons or property, in any manner arising out of any negligent or intentional or willful acts or omissions of CITY under this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereinabove written.

CITY OF MONTCLAIR
Javier John Dutrey,
Mayor
ATTEST:

Andrea M. Myrick,
City Clerk

CHAFFEY JOINT UNION HIGH SCHOOL DISTRICT
Dr. Kern Oduro,
Assistant Superintendent of Personnel
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 26 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 3
FILE I.D.: PDT175/SCH500/600/650
DEPT.: POLICE
PREPARER: R. DOMINGUEZ
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 26–24 WITH ONTARIO–MONTCLAIR

SCHOOL DISTRICT FOR SPECIALIZED LAW ENFORCEMENT SERVICES AT VERNON AND SERRANO MIDDLE SCHOOLS DURING FISCAL YEAR 2026–27, SUBJECT TO ANY

REVISIONS DEEMED NECESSARY BY THE CITY ATTORNEY
REASON FOR CONSIDERATION: The City Council is requested to consider approval of Agreement No. 26–24 with Ontario–Montclair School District (OMSD) for one dedicated Safe School Zone Officer for assignment at Vernon and Serrano Middle Schools.

A copy of proposed Agreement No. 26–24 is attached for the City Council review and consideration.

BACKGROUND: The City’s current agreement with OMSD for a Safe School Zone/School Resource Officer (SRO). Pursuant to the terms of Agreement No. 26–24, OMSD would pay $105,336 toward the cost of a SRO. The Police Department would be obligated to provide a presence of one SRO for both middle schools for eight hours each school day.

FISCAL IMPACT: Should Agreement No. 26–24 be approved, OMSD would pay $105,336 toward the salary of one SRO beginning July 1, 2026, through the remainder of Fiscal Year 2026–27.

RECOMMENDATION: Staff recommends the City Council approve Agreement No. 26–24 with OMSD for specialized law enforcement services at Vernon and Serrano Middle Schools during Fiscal Year 2026–27, subject to any revisions deemed necessary by the City Attorney
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 27 of 102 Agreement No. 26-24

Page 1 of 4 ends

AGREEMENT

FOR SPECIALIZED LAW ENFORCEMENT SERVICES
This Agreement is made and entered into this 1 day of July , 2026 by and between the City of Montclair (hereinafter referred to as CITY) and the Ontario-Montclair School District (hereinafter referred to as DISTRICT), as follows:

WITNESSETH
WHEREAS, the following services are to be performed subject to the conditions hereinafter set forth:

NOW, THEREFORE in consideration of these services and mutual conditions hereinafter provided, the parties hereto agree as follows:

A. Beginning with the school year through the end of the school year 2027, the CITY will perform specialized law enforcement services for the DISTRICT at and about the campuses of Serrano Middle School and Vernon Middle School. It is understood that these services are to be provided, to the extent possible, on regularly scheduled school days between 7:00 a.m. and 3:00 p.m., and during mutually agreed upon “in-service” or familiarization periods.

B. This Agreement will allow the CITY, through its Police Department, to provide the following specialized law enforcement services to the DISTRICT:

2. Through the Safe School Zone Officer, provide a consistent and timely response to calls for assistance from the middle schools or concerning students from the middle schools.

3. Through the Safe School Zone Officer, provide a consistent liaison for the middle schools administration on law enforcement matters.

4. Through the Safe School Zone Officer, provide resources and materials necessary for classroom presentations on law enforcement matters.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 28 of 102 Agreement No. 26-24

Page 2 of 4 ends

5. Through the Safe School Zone Officer, maintain a physical presence on both campuses during the hours of approximately 7:00 a.m. and 3:00 p.m. on each school day subject to possible interruptions as described in paragraph A(1) above. While on campus, the role of the officer is to:
a. Act as a positive role model for students.
b. Facilitate a positive and interactive student/law enforcement relationship.
c. Maintain a proactive stance toward crime prevention and order maintenance.
d. Act as first responder to criminal conduct or order maintenance issues occurring on or about the middle school campuses. e. Within the confines of the law, act as information resource for school administrators on matters of mutual concern.

C. At the request of the DISTRICT, the Safe School Zone Officer will not provide services to the middle schools during the summer session of 2027.

D. In consideration for providing these services, the DISTRICT will pay to the CITY a total of $105,336 invoiced in two equal amounts of $52,668 each; the first payment is due during November 2026, and the second payment is due in May 2027.

E. It is understood by both parties that the Safe School Zone Officer or other CITY police officers providing this service shall remain CITY’s employee(s) at all times. As such, the CITY shall be responsible for all employment costs, supervision, control, and assignment of said officers.

F. This Agreement is not assignable, either in whole or in part, by the DISTRICT without the prior written consent of the CITY. The laws of the State of California shall govern the rights, obligation, duties, and liabilities of the parties to this Agreement and shall also govern the interpretation of the Agreement, if in dispute.

G. If the DISTRICT in its reasonable discretion is dissatisfied with a School Zone Officer, the CITY shall assign a different School Zone Officer.

H. The School Zone Officer shall defer to the Principal in all school discipline issues, except those that place students, faculty and staff at risk of harm.

I. It will be the responsibility of the School Zone Officer to report all crimes originating on campus.

J. The School Zone Officer shall share information with the principal about persons and conditions that pertain to campus safety concerns.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 29 of 102 Agreement No. 26-24

Page 3 of 4 ends

TERMINATION OR MODIFICATION OF AGREEMENT
This Agreement shall end on June 30, 2027, unless extended by both the CITY and DISTRICT as agreed in writing. The CITY or DISTRICT may terminate all or any portion of this Agreement at any time upon providing a thirty (30) day written notice delivered to the addresses below. In the event the Agreement is terminated by either party prior to June 30, 2027, DISTRICT shall pro-rate its final payment for services rendered at $8,778 per month.

NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by personal service or by mail addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

CITY: City of Montclair
5111 Benito Street
Montclair, California 91763
ATTN: City Clerk’s Office
DISTRICT: Ontario-Montclair School District
950 West D Street
Ontario, California 91762
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 30 of 102 Agreement No. 26-24

Page 4 of 4 ends

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereinabove written.

CITY OF MONTCLAIR
Javier John Dutrey,
Mayor
ATTEST:

Andrea M. Myrick,
City Clerk

ONTARIO-MONTCLAIR SCHOOL DISTRICT
Phil Hillman,
Chief Business Official
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 31 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 4
FILE I.D.: PDT175
DEPT.: POLICE
PREPARER: R. DOMINGUEZ
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 26–25 WITH SOUTHERN CALIFORNIA TRANSCRIPTION SERVICES FOR TRANSCRIPTION OF DIGITAL, AUDIO–RECORDED

MATERIAL FOR THE POLICE DEPARTMENT, SUBJECT TO ANY REVISIONS DEEMED

NECESSARY BY THE CITY ATTORNEY
REASON FOR CONSIDERATION: The City Council is requested to consider approval of Agreement No. 26–25 with Southern California Transcription Services for transcription of digital, audio–recorded material for the Police Department, subject to any revisions deemed necessary by the City Attorney.

A copy of proposed Agreement No. 26–25 is attached for City Council review and consideration.

BACKGROUND: The Police Department has utilized Southern California Transcription Services for the past twelve years for transcription of audio–recorded material on an as– needed basis. Services provided include, but are not limited to, transcription of employee interviews and meetings, dispatch recordings, and officer belt recordings.

Staff proposes to enter into another 36–month contract with Southern California Transcription Services that would be effective starting June 5, 2026. In accordance with proposed Agreement No. 26–25, Southern California Transcription Services would be paid an hourly rate of $40 per hour for transcription from English and $45 per hour for transcription and translation from Spanish. The total amount paid for services rendered would not exceed $15,000 over the 36–month term of said Agreement.

To ensure confidentiality of the recorded media, staff would have access to a secure internet–based resource to allow for the transfer of digital audio files from the Department to the contractor. Completed documents would be made available in a Microsoft Word format and emailed to the requestor within four business days of receipt.

Southern California Transcription Services would be bound by the confines of said Agreement with regard to confidentiality. Information obtained by Southern California Transcription Services in performance of said Agreement shall be considered confidential and not releasable by Southern California Transcription Services, its officers, employees, agents, or subcontractors without prior written authorization from the City Manager or City Attorney.

FISCAL IMPACT: The total cost of services to be provided by Southern California Transcription Services, pursuant to Agreement No. 26–25, would not exceed $15,000 for the 36–month term of the Agreement without prior authorization of the City Manager and/or the City Council. Funding for transcription services is allocated annually in the Police Department Fiscal Year Budget in the SB 509 Public Safety Fund 1143.

RECOMMENDATION: Staff recommends the City Council approve Agreement No. 26–25 with Southern California Transcription Services for transcription of digital, audio– recorded material, subject to any revisions deemed necessary by the City Attorney.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 32 of 102 Agreement No. 26–25
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CITY OF MONTCLAIR

AGREEMENT FOR TRANSCRIPTION SERVICES
THIS AGREEMENT is made and effective as of June 5, 2026, between the City of Montclair, a municipal corporation (“City”) and Laureen Minnich, Owner, Southern California Transcription Services, a sole proprietor (“Contractor’). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the fifth day of June, 2026, and shall remain and continue in effect for a period of 36 months unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Contractor shall provide the following Services: (1) digital transcription of recorded materials, to include but not limited to recorded employee interviews and meetings, dispatch recordings, and officer belt recordings, (2) access to a secure internet based resource to allow for the transfer of digital audio files from City to Contractor, (3) completed transcription in Microsoft Word format emailed to the requestor within four business days of receipt.

3. PERFORMANCE
Contractor shall at all times faithfully, competently, and to the best of her ability, experience and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting her obligations under this Agreement.

4. CITY MANAGEMENT
City’s Police Chief shall represent City in all matters pertaining to the administration of this Agreement, and review and approval of all products submitted by Contractor, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Contractor. City’s Police Chief shall be authorized to act on City’s behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Contractor’s compensation, subject to Section 5 hereof.

5. PAYMENT
(a) The City agrees to pay Contractor monthly based upon actual time spent on the above tasks. Compensation for Services shall be based on the actual amount of time spent in adequately performing the Services, and shall be billed at the hourly rates of $40.00 per hour for transcription from English and $45.00 per hour for transcription/translation from Spanish. This total amount shall not exceed $15,000 for the total term of the Agreement unless additional payment is approved as provided in this Agreement. (b) Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager.

Contractor shall be compensated for any additional services in the amounts and in the MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 33 of 102 Agreement No. 26–25
2 of 7
manner as agreed to by City Manager and Contractor at the time City’s written authorization is given to Contractor for the performance of said services. The City Manager may approve additional work not to exceed ten percent (10%) of the amount of the Agreement, but in no event shall total compensation exceed Fifteen Thousand Dollars ($15,000.00). Any additional work in excess of this amount shall be approved by the City Council.
(c) Contractor will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates and hours for individual tasks. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of the Contractor’s fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. (d) Contractor agrees that, in no event shall City be required to pay to Contractor any sum in excess of ninety-five percent (95%) of the maximum payable hereunder prior to receipt by City of all final documents, together with all supplemental technical documents, as described herein acceptable in form and content to City. Final payments shall be made no later than sixty (60) days after presentation of final documents and acceptance thereof by City.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City pursuant to Section 5(c).

7. DEFAULT OF CONTRACTOR
(a) The Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor’s control, and without fault or negligence of the Contractor, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Contractor a written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 34 of 102 Agreement No. 26–25
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by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files, Contractor shall make available to the City, at the Contractor’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

9. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused In whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, agents, employees or Subcontractors (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, defend and hold harmless City, and any and all of its employees, officials, and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 35 of 102 Agreement No. 26–25
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agents, employees or Subcontractors of Contractor. Said indemnification shall include any claim that Contractor, or Contractor’s employees or agents, are considered to be employees of the City or are entitled to any employee benefits from City, including but not limited to those available under Public Employees Retirement Law. (c) General Indemnification Provisions. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every Subcontractor or other person or entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.

10. WORKERS COMPENSATION
(a) Contractor agrees to provide workers’ compensation insurance for Contractor’s employees and agents as required by law, and agrees to defend, hold harmless and indemnify City for any and all claims arising out of any injury, disability or death of any of Contractor’s employees or agents.

11. INDEPENDENT CONTRACTOR
(a) Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder.

12. LEGAL RESPONSIBILITIES
The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this Section.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 36 of 102 Agreement No. 26–25
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13. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Montclair in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Montclair will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City’s prior written authorization. Contractor, its officers, employees, agents, or Subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Contractor gives City notice of such court order or subpoena. (b) Contractor shall promptly notify City should Contractor, its officers, employees, agents or Subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding.

Contractor agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(c) Contractor covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or Subcontractor.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 37 of 102 Agreement No. 26–25
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16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: Jason Reed, Chief of Police
City of Montclair
5111 Benito
Montclair, CA 91763
To Contractor: Laureen Minnich, Owner
Southern California Transcription Services
9000 Murray Drive, #309
La Mesa, CA 91942

17. ASSIGNMENT
The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.

18. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement, including a City of Montclair business license.

19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Montclair.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. CONFIDENTIALITY
Information and materials obtained by the Contractor from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Contractor for any purpose other than the performance of this Agreement.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 38 of 102 Agreement No. 26–25
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22. DISCRIMINATION
The Contractor agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Contractor agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.

23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor warrants and represents that he/she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY: City of Montclair
By:

Javier John Dutrey, Mayor
Attest:

By:

Andrea M. Myrick, City Clerk
Approved as to Form:

By:

Diane E. Robbins, City Attorney
CONTRACTOR: Southern California Transcription Services
By:

Laureen Minnich, Owner
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 39 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 5
FILE I.D.: STA050F
DEPT.: PUBLIC WORKS
PREPARER: R. HOERNING
SUBJECT: CONSIDER APPROVING PLANS AND SPECIFICATIONS FOR THE CDBG ALLEYWAY IMPROVEMENT PROJECT 2026
CONSIDER AWARD OF CONTRACT TO GENTRY BROTHERS, INC. IN THE AMOUNT OF $129,215 FOR CONSTRUCTION OF THE CDBG ALLEYWAY IMPROVEMENT PROJECT 2026
CONSIDER APPROVAL OF AGREEMENT NO. 26–26 WITH GENTRY BROTHERS, INC.

FOR CONSTRUCTION OF THE CDBG ALLEYWAY IMPROVEMENT PROJECT 2026,

SUBJECT TO ANY REVISIONS DEEMED NECESSARY BY THE CITY ATTORNEY CONSIDER AUTHORIZING A $25,785 CONSTRUCTION CONTINGENCY FOR THE CDBG ALLEYWAY IMPROVEMENT PROJECT 2026
REASON FOR CONSIDERATION: The City Council is requested to consider approving the plans and specifications for the CDBG Alleyway Improvement Project 2026 (the Project), awarding a contract to Gentry Brothers, Inc. in the amount of $129,215 for the construction of the Project, approving Agreement No. 26–26 with Gentry Brothers, Inc. related to the construction of the Project, and authorizing a $25,785 construction contingency.

A copy of proposed Agreement No. 26–26 is attached for City Council review and consideration.

BACKGROUND: On December 4, 2025, the City Council amended the 2024–2029 Capital Improvement Program (CIP) to include the Community Development Block Grant (CDBG) Alleyway Improvement Project 2026, and authorized staff to advertise the project for bid proposals.

The CDBG Alleyway Improvements include the reconstruction of the alley south of Kingsley Street from Helena Avenue to Monte Vista Avenue. The work consists of removal and construction of asphalt pavement and installing miscellaneous concrete improvements.

On March 19, 2026, the City received and opened seven (7) bid proposals for the CDBG Alleyway Improvement Project 2026 as shown below:

Bidder Bid Amount
Gentry Brothers, Inc. $ 129,215.00
Engineer’s Estimate $ 136,650.00
All American Building Services $ 154,300.00
Coast United Construction, Inc. $ 173,450.00
Van Engineering, Inc. $ 207,770.00
Onyx Paving Company, Inc. $ 234,000.00
TVR Construction Engineering, Inc. $ 249,800.00
PaveWest L.L.C. $ 1,838,225,960.00
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 40 of 102 Following the bid opening, bids were reviewed for completeness and accuracy. The bid from the apparent low bidder, Gentry Brothers, Inc. provided all the required documents.

Gentry Brothers, Inc. has completed projects for the City of Montclair in the past and performed similar work for the Cities of Diamond Bar, Chino and Upland in a satisfactory manner.

Staff recommends the City Council award the Project to Gentry Brothers, Inc.

The project work period is 15 calendar days for the notice to proceed. Work is expected to begin in early June 2026 and be completed by the end of June 2026.

FISCAL IMPACT: The total project cost is estimated to be $150,000. The Project will be funded with CDBG funds.

RECOMMENDATION: Staff recommends the City Council take the following actions in relation to the CDBG Alleyway Improvement Project 2026:

1. Approve the Plans and specifications for the Project;

2. Award a contract to Gentry Brothers, Inc. in the amount of $129,215 for construction of the Project;

3. Approve Agreement No. 26–26 with Gentry Brothers, Inc. for construction of the Project, subject to any revisions deemed necessary by the City Attorney; and

4. Authorize a $25,7885 construction contingency for the Project.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 41 of 102 Agreement No. 26-26
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KNOW ALL MEN BY THESE PRESENTS: That the following Agreement is made and entered into as of the date executed by the City Clerk and the Mayor, by and between Gentry Brothers, Inc., a California Corporation, hereinafter referred to as "CONTRACTOR" and the CITY OF MONTCLAIR, hereinafter referred to as "CITY." A. Recitals.
(i) Pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in said notice. (ii) CITY did accept the bid of CONTRACTOR.
(iii) CITY has authorized the City Clerk and Mayor to enter into a written contract with CONTRACTOR for furnishing labor, equipment, and material for the construction of:
(iv)
CDBG ALLEYWAY IMPROVEMENT (2026)
"PROJECT" hereinafter.

B. Resolution.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:

1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do all work contemplated and embraced for the PROJECT. Said PROJECT to be performed in accordance with specifications and standards on file in the Office of the City Engineer and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the Engineer.

2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:

The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, the Notice Inviting Bids, the Instructions to Bidders, the Proposal and any City-issued addenda, together with this written Agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not.

Should it be ascertained that any inconsistency exists between the aforesaid documents and this written Agreement, the provisions of this written Agreement shall control.

3. TERMS OF CONTRACT: The CONTRACTOR agrees to execute the contract within ten (10) calendar days from the date of notice of award of the contract and to complete his portion of PROJECT within the time specified in the Special Provisions.

CONTRACTOR agrees further to the assessment of liquidated damages in the amount specified in the Special Provisions or the Standard Specifications, whichever is higher, for each calendar day PROJECT remains incomplete beyond the expiration of the MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 42 of 102

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completion date. CITY may deduct the amount thereof from any moneys due or that may become due the CONTRACTOR under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages.

4. GOVERNING LAW: The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Montclair.

5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the Engineer a policy of insurance or proper endorsement as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract.

In accordance with the provisions of §3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees.

CONTRACTOR, prior to commencing work, shall sign and file with CITY a certification as follows:
"I am aware of the provisions of §3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract."
b. For all operations of the CONTRACTOR or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
(1) Public Liability - Bodily Injury (not auto) $1,000,000 each person; $2,000,000 each accident.
(2) Public Liability - Property Damage (not auto) $500,000 each accident; $1,000,000 aggregate.
(3) Contractor's Protective - Bodily Injury $1,000,000 each person; $2,000,000 each accident.
(4) Contractor's Protective - Property Damage $500,000 each accident; $1,000,000 aggregate.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 43 of 102

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(5) Automobile - Bodily Injury $1,000,000 each person; $2,000,000 each accident.
(6) Automobile - Property Damage $500,000 each accident. c. The policy of insurance provided for in subparagraph a. shall contain an endorsement which:
(1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.d.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work
provided for herein;
(2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to CITY by registered mail. d. Each such policy of insurance provided for in paragraph b. shall:
(1) Be issued by an insurance company approved in writing by CITY, which is qualified to do business in the State of California; (2) Name as additional insureds the CITY, its officers, agents and employees, and any other parties specified in the bid documents to be so included;
(3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insureds shall be called upon to cover a loss under said policy;
(4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by CITY of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter."
(5) Otherwise be in form satisfactory to CITY.
e. The CONTRACTOR shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b., hereof, or present an endorsement of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein.

6. CONTRACTOR'S LIABILITY: The City of Montclair and its respective officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the project or any part thereof, or for any of the materials or other things used or employed in performing the project; or for injury or MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 44 of 102

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damage to any person or persons, either workmen, employees of the CONTRACTOR or his subcontractors or the public, whatsoever arising out of or in connection with the performance of the project. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of CITY, its employees, servants, or independent contractors who are directly responsible to CITY during the progress of the project or at any time before its completion and final acceptance.

The CONTRACTOR will indemnify CITY against and will hold and save CITY harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of CITY, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of CITY, its employees, servants, or independent contractors who are directly responsible to CITY, and in connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment or award rendered against the CONTRACTOR or CITY covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the CONTRACTOR hereunder or reasonable settlement in lieu of judgment or award, and the CONTRACTOR agrees to save and hold the CITY harmless therefrom. c. In the event CITY is made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the project, operation, or activities of the CONTRACTOR hereunder, the CONTRACTOR agrees to pay to CITY any and all costs and expenses incurred by CITY in such action or proceeding together with reasonable attorneys' fees.

Money due to the CONTRACTOR under and by virtue of the contract, as shall be considered necessary by CITY, may be retained by CITY until disposition has been made of such actions or claims for damage as aforesaid.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 45 of 102

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7. NONDISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, sex, sexual preference, sexual orientation, or religion of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of § 1735 of said Code.

8. INELIGIBLE SUBCONTRACTORS: The CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform on the project pursuant to § 1777.1 and § 1777.7 of the Labor Code.

9. CONTRACT PRICE AND PAYMENT: CITY shall pay to the CONTRACTOR for furnishing the material and doing the prescribed work the unit prices set forth in accordance with CONTRACTOR's Proposal dated March 19, 2026.

10. ATTORNEYS' FEES: In the event that any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorneys' fees and costs incurred with respect thereto.

IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures.

CONTRACTOR CITY
GENTRY BROTHERS, INC. CITY OF MONTLAIR, CALIFORNIA
By:

Javier “John” Dutrey
Mayor
Title ATTEST:

By:

Name Andrea M. Myrick
City Clerk
Title APPROVED AS TO FORM:

Diane E. Robbins
City Attorney
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 46 of 102 Project Name:

Project Details:

Project No. (Assigned by Finance):

Phase Prior Years 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 Total Fund/Program Environmental
Design
Construction 176,650.00 176,650.00 CDBG
Total 0.00 0.00 0.00 0.00 0.00 176,650.00 176,650.00
Approvals:

Department: By: Date:

Finance By: Date:

City Council Date:

Total Project
Cost: 176,650.00
Revision Number:

CDBG Alleyway Improvement Project 2026
Fiscal Years
Preparation Date: April 20, 2026 Department: Public Works Contact/Ext.: Rosemary Hoerning, X-446
May 4, 2026
Infrastructure Fund
Capital Project Funding Information
Improvements to be completed include the full removal and replacement of existing concrete asphalt, replacement of non–compliant Americans with Disabilities Act (ADA) pedestrian ramps, and new traffic legends as needed.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 47 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - AGREEMENTS
ITEM NO.: 6
FILE I.D.: CDE083
DEPT.: ECONOMIC DEV.

PREPARER: M. FUENTES
SUBJECT: CONSIDER APPROVAL OF AGREEMENT NO. 26–27 WITH INLAND VALLEY RECOVERY

SERVICES TO PROVIDE OUTREACH, DETOXIFICATION, RESIDENTIAL TREATMENT,

AND SUPPORTIVE HOUSING SERVICES FOR CITY OF MONTCLAIR CLIENTS

EXPERIENCING HOMELESSNESS AND SUBSTANCE USE DISORDERS, SUBJECT TO ANY

REVISIONS DEEMED NECESSARY BY THE CITY ATTORNEY
REASON FOR CONSIDERATION: Agreement No. 26–27 would authorize staff to retain the services of Inland Valley Recovery Services (IVRS) to provide outreach, detoxification, residential treatment, and supportive housing services for City of Montclair clients experiencing homelessness and substance use disorders, in coordination with the Montclair Special Operations and Homeless Outreach Team.

A copy of proposed Agreement No. 26–27 with Inland Valley Recovery Services is attached for City Council review and consideration.

BACKGROUND: The City of Montclair, like many communities in the region, faces ongoing challenges connecting unhoused residents experiencing substance use disorder (SUD) with the continuum of services required to stabilize and recover. Field engagement by the Montclair Code Enforcement Division Special Operations and Homeless Outreach Team has consistently identified individuals for whom short–term intervention alone is insufficient; these clients require coordinated access to detoxification, residential treatment, and supportive housing in order to exit homelessness and sustain long–term recovery. To meet this need, the City seeks to retain a licensed service provider capable of delivering these services directly upon referral from the Montclair Code Enforcement Division Special Operations and Homeless Outreach Team.

As such, staff identified the need for a qualified service provider capable of delivering the full continuum of outreach and treatment services required, including field outreach, screening, detoxification, residential treatment, and supportive housing, while meeting the documentation and reporting requirements applicable to county, state, and federally–funded public service activities.

Staff selected Inland Valley Recovery Services based on the organization’s certification as a non–profit substance use disorder treatment provider, its licensed detoxification and residential treatment capacity, its integrated model spanning outreach through supportive housing, its proximity to Montclair, and its established working relationship with other cities in the area.

Scope of Services
Under proposed Agreement No. 26–27, Inland Valley Recovery Services will deliver a coordinated continuum of services to City of Montclair clients referred through the Montclair Special Operations and Homeless Outreach Team. The core service areas include the following:

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 48 of 102 • Outreach Representative: IVRS will assign a part–time outreach representative to work alongside the Montclair Special Operations and Homeless Outreach Team.

This staff member will conduct field screenings of individuals experiencing homelessness and SUD, coordinate direct intakes, arrange any required medical or psychiatric clearance, and maintain documentation of all contacts, referrals, and placements,
• Detoxification Services: IVRS will provide immediate detox and restorative services to eligible clients, including clinical assessments, medication–assisted treatment (MAT), close monitoring, and medications as necessary for safe detoxification,
• Residential Treatment: IVRS will provide 24–hour residential treatment for eligible clients, including counseling, group education, urinalysis (UA) testing, room and board, laundry, meals, and related supportive services, and • Supportive Housing (Sober Living): IVRS will provide a sober living environment with room and board, meals, laundry, case management oversight, random UA testing, and referrals to workforce development and other supportive services for clients who have achieved 30 days of sobriety. IVRS will also provide periodic training to the Montclair Special Operations and Homeless Outreach Team on Substance Use Disorder and the IVRS treatment process.

Compensation and Service Rates
Compensation under the Agreement No. 26–27 is structured as a not–to–exceed amount per fiscal year, with specific per–service rates applied to each category of care. Payments will be made on a monthly billing basis upon submission of invoices documenting services rendered. The schedule of charges is as follows:
• Not–to–Exceed Annual Amount: The total amount payable to IVRS shall not exceed $75,000 per fiscal year, inclusive of all service categories listed below, • Outreach Representative: Salary and benefits for the IVRS Outreach Representative shall not exceed $24,960 per fiscal year, based on up to 16 hours per week at an hourly rate of $30.00 over 52 weeks. Any portion of these funds not used for the Outreach Representative may be applied to the service categories listed below, • Detoxification Services: Medically appropriate detoxification services will be billed at a daily rate of $425 per client,
• Residential Treatment (Initial 30 Days): Residential treatment services will be billed at a daily rate of $190 per client for the first 30 days of treatment, • Residential Treatment (Extended Care): When continued residential treatment is clinically necessary beyond the first 30 days, services will be billed at a daily rate of $140 per client for up to an additional 30 days, and • Supportive Housing (Sober Living): Supportive housing will be provided to clients who have achieved 30 days of sobriety and are experiencing homelessness at a daily rate of $55 per client, for a maximum of 180 days.

Payments to IVRS will be made on a monthly billing basis. IVRS will submit a monthly invoice itemizing outreach hours worked, services rendered by category (detoxification, residential treatment, and supportive housing), and the rate and duration of each service, with all protected client information redacted in accordance with HIPAA. The term of the Agreement shall be from May 4, 2026 through June 30, 2027.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 49 of 102 Inland Valley Recovery Services
Inland Valley Recovery Services is a certified non–profit corporation headquartered at 1260 E. Arrow Highway in Upland, California, that provides a full continuum of substance use disorder treatment and recovery services to residents of the Inland Empire. IVRS is licensed and certified by the California Department of Health Care Services (DHCS) to provide residential treatment, detoxification, and recovery services, and operates in accordance with applicable state and federal regulations governing substance use disorder treatment providers.

IVRS operates an integrated service model that spans field outreach through long–term supportive housing, allowing a single organization to carry clients through the full recovery continuum without the service gaps that often occur when clients must be handed between providers. The organization’s clinical team delivers assessments, medication–assisted treatment (MAT), counseling, group education, case management, and random urinalysis testing, and maintains the documentation and reporting protocols required of licensed substance use disorder treatment providers.

IVRS has an established working relationship with the City of Montclair through prior engagements during which IVRS staff worked directly with the Montclair Special Operations and Homeless Outreach Team to conduct field outreach and place clients into treatment. This operational experience in Montclair, combined with the geographic proximity of IVRS’s Upland facilities, allows IVRS to respond quickly to referrals from MSOHOT and to maintain continuity of care for Montclair clients.

In addition to its work in Montclair, IVRS serves a range of partner agencies and municipalities across San Bernardino County and the broader Inland Empire, providing detoxification, residential treatment, and supportive housing services to clients referred through law enforcement outreach teams, county behavioral health programs, and community–based organizations. This regional service footprint enables IVRS to draw on a stable network of clinical staff, treatment beds, and sober living capacity to meet referral volume from the City of Montclair.

FISCAL IMPACT: Proposed Agreement No. 26–27 would authorize staff to retain the services of Inland Valley Recovery Services for a total amount not to exceed $75,000 per fiscal year for Fiscal Year 2026–27, payable from Community Development Block Grant – CV (CDBG–CV) funds allocated to the City of Montclair under the federal CARES Act to prevent, prepare for, and respond to the impacts of the COVID–19 pandemic and to address homelessness.

RECOMMENDATION: Staff recommends the City Council approve Agreement No. 26–27 with IVRS to provide outreach, detoxification, residential treatment, and supportive housing services for City of Montclair clients experiencing homelessness and substance use disorders, subject to any revisions deemed necessary by the City Attorney.

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CITY OF MONTCLAIR

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of July 1st 2026 by and between the City of Montclair, a public agency organized and operating under the laws of the State of California with its principal place of business at 5111 Benito Street, Montclair, California 91763 (“City”), and Inland Valley Recovery Services (IVRS), a certified non-profit corporation its principal place of business at 1260 E. Arrow Highway, Upland, CA 91786 (hereinafter referred to as “Service Provider”). City and Service Provider are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services to provide outreach, detoxification, residential treatment, and supportive housing services for City of Montclair clients experiencing homelessness and substance use disorders, in coordination with the Montclair Special Operations and Homeless Outreach Team (hereinafter referred to as “the Project”).

B. Service Provider is licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Service Provider to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Service Provider shall provide the City of Montclair with the services described in the Scope of Services attached below:

Scope of Services:
a. Inland Valley Recovery Services will provide an outreach representative that is assigned to the Montclair Special Operations and Homeless Outreach Team. The job function of the IVRS outreach representative includes the following:
(i) Conduct homeless outreach on a part-time basis in the City of Montclair with the Montclair Special Operations and Homeless Outreach Team.
(ii) Conduct screenings of persons experiencing homelessness and Substance Use Disorder (SUD) and document contacts with potential clients.
(iii) Coordinate and facilitate direct intakes into Inland Valley Recovery Services by means of phone call or in-person meetings.

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(iv) Assist in the coordination of necessary medical clearance for applicable individuals who are eligible for the IVRS program but require medical or psychiatric clearance prior to enrollment. (v) Retain documentation of the number of contacts made by the outreach worker, all coordinated efforts made for individuals who are eligible for the IVRS program, and all individuals placed into the IVRS program.
(vi) Actively meet and communicate with the Montclair Special Operations and Homeless Outreach Team about clients who are or may be eligible for the IVRS program.
b. Inland Valley Recovery Services will provide detox services for eligible City of Montclair clients located by the Montclair Special Operations and Homeless Outreach Team or its representatives.
(vii) Provide immediate detox and restorative services to individuals experiencing Substance Use Disorder (SUD).
(viii) Provide assessments, medical-assisted treatment (MAT), close monitoring, and medications as necessary for safe detoxification. c. Inland Valley Recovery Services will provide residential treatment for eligible City of Montclair clients located by the Montclair Special Operations and Homeless Outreach Team or it’s representative.
(ix) Residential treatment will include 24-hour monitoring, therapeutic services such as counseling, group education, UA testing, room and board services, laundry facilities, food, and other supportive residential services.
(x) Inland Valley Recovery Services will provide supportive housing AKA, Sober Living for City of Montclair clients located by the Montclair Special Operations and Homeless Outreach Team or its representatives.
(1) Supportive housing includes a sober living environment, room and board, food, laundry facilities, a case manager for oversight, random UA testing, and referral to workforce development to assist with obtaining employment and
supportive services.
d. Inland Valley Recovery Services outreach representatives will provide periodic training and educational training to the Montclair Special Operations and Homeless Outreach Team on Substance Use Disorder, the process for people to receive treatment for Substance Use Disorder (SARC), and knowledge of IVRS’s process for treating Substance Use Disorder.

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2. Compensation
a. The City shall pay for such services in accordance with the schedule of charges listed below, not to exceed $75,000 per fiscal year. Subject to paragraph 2(b), in no event shall the total amount paid for the salary of the IVRS Outreach Representative Provider exceed the sum of $24,960 per fiscal year. Any funds not used for the Outreach Representative may be used for services specified 2.c., 2.d., and 2.e. This funding provided by the National Opioid Settlement will be utilized for related costs associated with the treatment and supportive services when alternative sources of funding cannot be utilized (Such as a qualifying grant that IVRS has to treat the same client for the same service). The City will not pay any additional fees for other services or other person(s) not referred to care by the Montclair Special Operations and Homeless Outreach Team or its representative. Payments to the service provider for work performed will be made on a monthly billing basis. IVRS will provide the City with an invoice of hours worked by the IVRS Outreach Representative along with a detailed description of services provided (excluding protected client information such as client names, birth dates, and information covered under the Health Insurance Portability and Accountability Act) to clients in residential treatment, detox services, and supportive housing. IVRS will also include the rate and duration for each type of service listed above (residential treatment, detox services, supportive housing) for each client in the IVRS program, along with the date range the costs cover. The City will then remit payment. b. IVRS Outreach Representative
(i) This representative will cost a maximum of $24,960 Salary/benefits for up to 16 hours per week (52 weeks a year) at an hourly rate of $30.00.
c. Detoxification Services
(i) IVRS will provide immediate detox and restorative services to individuals experiencing SUD. IVRS will provide medically appropriate services for a daily rate of $425.
d. Residential Treatment Services
(i) Residential treatment for SUD services will be provided at a rate of $190 per day for each individual for the first 30 days. (ii) When continued treatment is necessary after 30 days, the treatment rate will be $140 per day for 30 days.
e. Supportive Housing
(i) Supportive housing for people who have been sober for 30 days and are experiencing homelessness will be provided at the rate of $55 per day for a maximum of 180 days.

3. Additional Work.

If changes in the work seem merited by Service Provider or the City, and informal services with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Service Provider with a statement of estimated changes in fee or time schedule. An MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 53 of 102 Agreement No. 26-27

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amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, logs, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by the Service Provider. The Service Provider shall provide the City of Montclair a monthly invoice of costs incurred and services rendered to each client (excluding protected client information such as client names, birth dates, and information covered under the Health Insurance Portability and Accountability Act) under the Montclair Cares National Opioid Settlement Project.

Additionally, the Service Provider shall submit to the City of Montclair a monthly report documenting the persons contacted during outreach with the Montclair Special Operations and Homeless Outreach Team and the items provided (i.e. Narcan, testing strips, hygiene bags, etc.). Under this agreement, IVRS agrees to allow the City of Montclair to audit the records pertaining to the invoices submitted to the City of Montclair for payment. The City of Montclair may require IVRS to submit additional documentation proving the scope of services for each client and associated costs as necessary, while protecting patient privacy rights.

5. Length of Agreement
The term of this Agreement shall be from May 4, 2026, to June 30, 2027, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project.

6. Delays in Performance.
a. Neither the City nor Service Provider shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Service Provider shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.

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8. Standard of Care
Service Provider services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subservice Provider
Service Provider shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent the Service Provider from employing independent associates, and subservice Providers as the Service Provider may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Service Provider is retained as an independent contractor and is not an employee of City. No employee or agent of the Service Provider shall become an employee of the City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from the City as herein provided. a. PERS Eligibility Indemnification
In the event that Service Provider or any employee, agent, or subcontractor of Service Provider providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Service Provider shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Service Provider or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Service Provider and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

11. Insurance.

Service Provider shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section.

In addition, the Service Provider shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
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(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3)
products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or
endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Service Provider shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).

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(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Service Provider certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Service Provider has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Service Provider shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Service Provider shall require all subservice Providers to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Service Provider shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Service Provider. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.

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e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Service Provider shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required
(i) Service Provider shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Service Provider shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Service Provider shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Automobile Policy shall each contain a provision stating that Service Provider’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Service Provider shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Service Provider MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 58 of 102 Agreement No. 26-27

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shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Service Provider or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Service Provider hereby waives its own right of recovery against City. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Service Provider from liability in excess of such coverage, nor shall it limit the Service Provider’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Service Provider, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Service Provider pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Service Provider or City will withhold amounts sufficient to pay premium from MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 59 of 102 Agreement No. 26-27

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Service Provider payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Service Provider to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subservice Provider Insurance Requirements.

Service Provider shall not allow any subcontractors or Su-service Providers to commence work on any Sub-service Provider until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or sub-service providers shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by the Service Provider, the City may approve different scopes or minimum limits of insurance for particular subcontractors or sub-service providers.

12. Indemnification.
a. To the fullest extent permitted by law, Service Provider shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Service Provider, its officials, officers, employees, subcontractors, Service Providers or agents in connection with the performance of the Service Provider’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Service Provider's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Service Provider, the City, its officials, officers, employees, agents, or volunteers. b. If Service Provider’s obligation to defend, indemnify, and/or hold harmless arises out of Service Provider’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Service Provider’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Service Provider, and, upon Service Provider obtaining a final adjudication by a court of competent jurisdiction, Service Provider’s liability for such claim, including the cost to defend, shall not exceed the Service Provider’s proportionate percentage of fault.

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13. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

14. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.

15. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Service Provider. City shall pay Service Provider the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Service Provider of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein.

Service Provider shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Service Provider may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Service Provider.

16. Organization
Service Provider shall assign an Inland Valley Recovery Services Lead as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

17. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

18. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Montclair
SERVICE PROVIDER:

Inland Valley Recovery Services
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5111 Benito Street
Montclair, CA 91786
Attn: Code Enforcement Division
1260 E. Arrow Hwy
Upland, CA 91786
Attn: Tina Hughes
and shall be effective upon receipt thereof.

19. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Service Provider.

20. Equal Opportunity Employment.

Service Provider represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

21. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Service Provider as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto.

This is an integrated Agreement.

22. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

23. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Service Provider shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

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24. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

25. Time of Essence
Time is of the essence for each and every provision of this Agreement.

26. City’s Right to Employ Other Service Providers
City reserves its right to employ other Service Providers in connection with this Project or other projects.

27. Prohibited Interests
Service Provider maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Service Provider, to solicit or secure this Agreement. Further, Service Provider warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Service Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE]
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 63 of 102 Agreement No. 26-27

Page 14 of 14 ends

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN CITY OF MONTCLAIR

AND INLAND VALLEY RECOVERY SERVICES
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF MONTCLAIR INLAND VALLEY RECOVERY SERVICES
By: By:

Javier John Dutrey, Mayor Tina Hughes, Chief Executive Officer Attest:

By:

Andrea M. Myrick, City Clerk
Approved as to Form:

By:

Diane E. Robbins, City Attorney
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 64 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - RESOLUTIONS
ITEM NO.: 1
FILE I.D.: FLP180/SEW075
DEPT.: PUBLIC WORKS
PREPARER: R. HOERNING
SUBJECT: CONSIDER ADOPTION OF RESOLUTION NO. 26–3513 ADJUSTING THE EQUIVALENT

DWELLING UNIT MONTHLY FEE FOR SEWER SERVICE
REASON FOR CONSIDERATION: The City Council is requested to consider adoption of Resolution No. 26–3513 adjusting the equivalent dwelling unit monthly fee for sewer service.

BACKGROUND: The Inland Empire Utilities Agency (IEUA) provides sewage treatment for seven regional contracting agencies, including the City of Montclair. Treatment costs are passed on to City residents and businesses via a monthly fee based on an equivalent dwelling unit (EDU). The IEUA Board of Directors approved a rate increase for the fee charged to the contracting agencies for this sewage treatment (IEUA Resolution No. 25– 4–8) effective July 1, 2026. In order to cover the cost of the rate increase by IEUA as well as continuing to cover the City’s own sewer maintenance costs, the City must increase the rates charged to its customers. Annual adjustments in these rates may be made by City Council resolution under the requirements of Proposition 218.

On August 19, 2024, the City Council conducted a public hearing in accordance with Proposition 218 requirements. As a result of that hearing process, rate caps were approved by the City Council for a five–year period ending June 30, 2029. For Fiscal Year (FY) 2026–27, the maximum rate established by the City Council was $43.67 per EDU per month, of which $30.00 and $13.67 per EDU was projected to be the cap for IEUA and City sewer component portions, respectively. IEUA recently approved its component portion of the rate for FY 2026–27 at $29.45 per EDU effective July 1, 2026. Altogether, the total proposed sewer rate for July 1, 2026, is $43.12, which is under the $43.67 maximum rate established by the City Council for FY 2026–27.

The current rate and the proposed rate are as follows:

Effective
Date
Part 1
IEUA Sewer
Treatment
Fee
Part 2
City Sewer
Maintenance
Fund
Part 3
City Sewer
Replacement
Fund
Part 4
City Sewer
Effluent/
Contamination
Fee
Rate
July 1, 2025 $27.02 $10.38 $1.75 $0.50 $39.65
July 1, 2026 $29.45 $11.42 $1.75 $0.50 $43.12
FISCAL IMPACT: Adoption of Resolution No. 26–3513 will allow the City to collect sufficient funds to pay the higher treatment rate being assessed by IEUA, increased sewer maintenance costs, and continue to contribute to the sewer replacement fund.

Regardless of the City Council’s decision to adopt Resolution No. 26–3513, the City would still be obligated to pay the increased IEUA treatment rate and identify a source of funds for the increases, or operate the sewer program at a deficit.

RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 26– 3513 adjusting the equivalent dwelling unit monthly fee for sewer service.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 65 of 102 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 66 of 102 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 67 of 102 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 68 of 102 Resolution No. 26–3513 Page 1 of 1
RESOLUTION NO. 26–3513

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTCLAIR SETTING THE EQUIVALENT DWELLING UNIT

RATE FOR SEWER SERVICE
WHEREAS, on August 19, 2024, the City Council of the City of Montclair conducted a public hearing to discuss maximum sewer rates for the five–year period commencing July 1, 2024, and terminating June 30, 2029; and WHEREAS, the City Council of the City of Montclair approved the maximum monthly sewer rates as recommended by staff; and
WHEREAS, the City currently charges a monthly sewer rate of $39.65 per EDU, which is equivalent to the maximum monthly equivalent dwelling unit (EDU)rate set for Fiscal Year 2025–26; and
WHEREAS, the Board of Directors of the Inland Empire Utilities Agency (IEUA) has approved the Regional Wastewater Program Budget with an associated sewer service rate for Fiscal Year 2026–27; and
WHEREAS, effective July 1, 2026, IEUA has set the total service rate for the operation and maintenance of the regional sewage system and the treatment of domestic sewage at $29.45 per EDU per month, which makes up Part 1 of the City’s sewer fee; and
WHEREAS, the expenses for the City Sewer maintenance program have increased and it is necessary to adjust the Part 2 component to adequately recover these program costs effective July 1, 2026.

WHEREAS, the maximum allowable monthly sewer rate to be charged per EDU for the period commencing July 1, 2026, and ending June 30, 2027, is $43.67; and WHEREAS, the proposed new monthly sewer rate effective July 1, 2026, of $43.12 per EDU is below the approved maximum allowable monthly sewer rate of $43.67 beginning July 1, 2026.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Montclair does hereby set the monthly EDU rate as follows, effective July 1, 2026:

Part 1 Fee – Inland Empire Utilities Agency Treatment Fee $ 29.45 Part 2 Fee – City Sewer Maintenance 11.42
Part 3 Fee – City Sewer Replacement 1.75
Part 4 Fee – Effluent/Contamination Maintenance 0.50
Total Monthly EDU Rate Effective July 1, 2026: $43.12
APPROVED AND ADOPTED this XX day of XX, 2026.

Mayor
ATTEST:

City Clerk
I, Andrea M. Myrick, City Clerk of the City of Montclair, DO HEREBY CERTIFY that Resolution No. 26–3513 was duly adopted by the City Council of said city and was approved by the Mayor of said city at a regular meeting of said City Council held on the XX day of XX, 2026, and that it was adopted by the following vote, to–wit:

AYES: XX
NOES: XX
ABSTAIN: XX
ABSENT: XX
Andrea M. Myrick
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 69 of 102

CITY COUNCIL

AGENDA REPORT
DATE: MAY 4, 2026
SECTION: CONSENT - RESOLUTIONS
ITEM NO.: 2
FILE I.D.: PER710
DEPT.: ADMIN. SVCS.

PREPARER: M. GHOBRIAL
SUBJECT: CONSIDER ADOPTION OF RESOLUTION NO. 26–3514 AUTHORIZING THE SALARIES

AND CLASSIFICATION TITLES FOR CITY EMPLOYEES ON A CONSOLIDATED SALARY

SCHEDULE
REASON FOR CONSIDERATION: California Public Employees’ Retirement Law, the Government Code, and California Code of Regulations Section 570.5 require public entities to maintain a single, duly approved and adopted pay schedule that identifies the positions for every employee classification.

The City Council is requested to consider Resolution No. 26–3514 authorizing the salaries and classification titles for City employees on a consolidated salary schedule, a copy of which is attached for the City Council’s review and consideration.

BACKGROUND: The amended Consolidated Salary Schedule is included as Exhibit “A” to Resolution No. 26–3514. The schedule reflects the creation of positions since the previous salary schedule’s approval, as described below. • On January 7, 2026, the Personnel Committee/City Manager approved the creation of a part–time Assistant City Manager/Director of Human Services position, which went into effect January 21, 2026.
• On March 16, 2026, the Personnel Committee/City Manager approved the creation of the Senior Engineer position, effective March 16, 2026. • On March 2, 2026, the Personnel Committee/City Manager approved the creation of a part–time Executive Director of Engineering/Major Projects Manager position, effective March 23, 2026.
• On April 6, 2026, the Personnel Committee/City Manager approved the creation of the Information Technology Manager position, which went to effect April 6, 2026.

City of Montclair employee salaries are also available for public access online at https://publicpay.ca.gov/ and at https://www.cityofmontclair.org/salary–schedule/.

FISCAL IMPACT: The City Council's adoption of proposed Resolution No. 26–3514 will not result in any financial impact on the City’s General Fund. Adoption of this Resolution does not independently authorize salary adjustments; rather, it formalizes changes that have already been authorized through the enacted City budget or prior City Council actions.

RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 26–3514 authorizing the salaries and classification titles for City employees on a consolidated salary schedule.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 70 of 102 Resolution No. 26–3514 Page 1 of 1
RESOLUTION NO. 26–3514

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MONTCLAIR AUTHORIZING THE SALARIES AND

CLASSIFICATION TITLES FOR CITY EMPLOYEES ON A

CONSOLIDATED SALARY SCHEDULE
WHEREAS, California Code of Regulations Section 570.5 require public entities to maintain a single, duly approved and adopted pay schedule that identifies the positions for every employee classification; and
WHEREAS, on December 15, 2025, the City Council adopted Resolution No. 25– 3504 authorizing the salaries of classification titles for city employees on a consolidated salary schedule, which was the last amendment to the salary schedule approved by the City Council; and
WHEREAS, the Personnel Committee/City Manager approved the creation of a part–time Assistant City Manager/Director of Human Services part–time position, which went into effect January 21, 2026; and
WHEREAS, the Personnel Committee/City Manager approved the creation of Senior Engineer position, effective March 16, 2026; and WHEREAS, the Personnel Committee/City Manager approved creation of a part– time Executive Director of Engineering/Major Projects Manager part–time position, effective March 23, 2026; and
WHEREAS, the Personnel Committee/City Manager approved the creation of Information Technology Manager position, the most recent of which went to effect April 6, 2026; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Montclair does hereby find and determine that the salaries and classification titles of the City employees be as listed in Exhibit "A" of this Resolution; and BE IT FURTHER RESOLVED that such salaries and classification titles shown in Exhibit "A" shall remain in effect, and that the City Clerk shall certify to the passage of this Resolution and the Mayor shall sign the same.

APPROVED AND ADOPTED this XX day of XX, 2026.

Mayor
ATTEST:

City Clerk
I, Andrea M. Myrick, City Clerk of the City of Montclair, DO HEREBY CERTIFY that Resolution No. 26–3514 was duly adopted by the City Council of said city and was approved by the Mayor of said city at a regular meeting of said City Council held on the XX day of XX, 2026, and that it was adopted by the following vote, to–wit:

AYES: XX
NOES: XX
ABSTAIN: XX
ABSENT: XX
Andrea M. Myrick
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 71 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly
Accounting Specialist A 51,804.48 4,317.04 24.91
B 54,400.32 4,533.36 26.15
C 57,120.96 4,760.08 27.46
D 59,978.88 4,998.24 28.84
E 62,974.08 5,247.84 30.28
Administrative Analyst A 71,572.80 5,964.40 34.41
B 75,154.56 6,262.88 36.13
C 78,911.04 6,575.92 37.94
D 82,854.72 6,904.56 39.83
E 86,998.08 7,249.84 41.83
Administrative Coordinator A 68,839.68 5,736.64 33.10
B 72,284.16 6,023.68 34.75
C 75,903.36 6,325.28 36.49
D 79,697.28 6,641.44 38.32
E 83,678.40 6,973.20 40.23
Administrative Specialist A 52,328.64 4,360.72 25.16
B 54,949.44 4,579.12 26.42
C 57,695.04 4,807.92 27.74
D 60,577.92 5,048.16 29.12
E 63,610.56 5,300.88 30.58
Assistant City Manager/ A 190,911.60 15,909.30 91.78
Director of Human Services B 200,457.12 16,704.76 96.37 C 210,480.00 17,540.00 101.19
D 221,004.00 18,417.00 106.25
E 232,054.20 19,337.85 111.56
Assistant Code Enforcement Manager A 95,958.72 7,996.56 46.13 B 100,751.04 8,395.92 48.44
C 105,792.96 8,816.08 50.86
D 111,084.48 9,257.04 53.41
E 116,638.08 9,719.84 56.08

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Rev. 5/4/2026 Page 1 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 72 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Assistant Director of Human A 127,171.20 10,597.60 61.14 Services/Grants Manager B 133,523.52 11,126.96 64.19
C 140,200.32 11,683.36 67.40
D 147,214.08 12,267.84 70.78
E 154,577.28 12,881.44 74.32
Assistant Fire Chief A 163,962.24 13,663.52 78.83
B 172,161.60 14,346.80 82.77
C 180,772.80 15,064.40 86.91
D 189,808.32 15,817.36 91.25
E 199,293.12 16,607.76 95.81
Assistant Planner A 74,655.01 6,221.25 35.89
B 78,387.76 6,532.31 37.69
C 82,307.15 6,858.93 39.57
D 86,442.50 7,203.54 41.56
E 90,743.63 7,561.97 43.63
Associate Engineer A 94,386.24 7,865.52 45.38
B 99,103.68 8,258.64 47.65
C 104,058.24 8,671.52 50.03
D 109,262.40 9,105.20 52.53
E 114,728.64 9,560.72 55.16
Benefits Specialist A 57,919.68 4,826.64 27.85
B 60,815.04 5,067.92 29.24
C 63,860.16 5,321.68 30.70
D 67,055.04 5,587.92 32.24
E 70,412.16 5,867.68 33.85
Building Inspector A 66,871.40 5,572.62 32.15
B 70,214.97 5,851.25 33.75
C 73,725.71 6,143.81 35.45
D 77,412.00 6,451.00 37.22
E 81,282.60 6,773.55 39.08
Rev. 5/4/2026 Page 2 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 73 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Building Maintenance Technician A 53,727.24 4,477.27 25.83 B 56,413.61 4,701.13 27.12
C 59,234.29 4,936.19 28.48
D 62,196.00 5,183.00 29.90
E 65,305.80 5,442.15 31.40
Building Official A 116,113.92 9,676.16 55.82
B 121,917.12 10,159.76 58.61
C 128,007.36 10,667.28 61.54
D 134,409.60 11,200.80 64.62
E 141,136.32 11,761.36 67.85
City Manager A 258,059.88 21,504.99 124.07
B 268,962.36 22,413.53 129.31
C 280,325.40 23,360.45 134.77
D 292,168.56 24,347.38 140.47
E 304,512.00 25,376.00 146.40
Code Enforcement Manager A 116,113.92 9,676.16 55.82
B 121,917.12 10,159.76 58.61
C 128,007.36 10,667.28 61.54
D 134,409.60 11,200.80 64.62
E 141,136.32 11,761.36 67.85
Code Enforcement Officer A 63,958.55 5,329.88 30.75
B 67,156.47 5,596.37 32.29
C 70,514.29 5,876.19 33.90
D 74,040.00 6,170.00 35.60
E 77,742.00 6,478.50 37.38
Code Enforcement Supervisor A 78,424.32 6,535.36 37.70
B 82,343.04 6,861.92 39.59
C 86,461.44 7,205.12 41.57
D 90,779.52 7,564.96 43.64
E 95,322.24 7,943.52 45.83
Rev. 5/4/2026 Page 3 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 74 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Community Services Supervisor A 70,408.80 5,867.40 33.85 B 73,929.24 6,160.77 35.54
C 77,625.71 6,468.81 37.32
D 81,506.99 6,792.25 39.19
E 85,582.34 7,131.86 41.15
Crime Analyst A 70,403.05 5,866.92 33.85
B 73,923.16 6,160.26 35.54
C 77,619.36 6,468.28 37.32
D 81,500.39 6,791.70 39.18
E 85,575.36 7,131.28 41.14
Custodian A 43,827.66 3,652.31 21.07
B 46,019.05 3,834.92 22.12
C 48,320.00 4,026.67 23.23
D 50,736.00 4,228.00 24.39
E 53,272.80 4,439.40 25.61
Customer Services Representative/ A 44,603.52 3,716.96 21.44 Office Specialist B 46,837.44 3,903.12 22.52
C 49,171.20 4,097.60 23.64
D 51,629.76 4,302.48 24.82
E 54,213.12 4,517.76 26.06
Deputy City Clerk A 80,188.16 6,682.35 38.55
B 84,197.36 7,016.45 40.48
C 88,407.28 7,367.27 42.50
D 92,827.28 7,735.61 44.63
E 97,468.80 8,122.40 46.86
Director of Community Development A 173,559.36 14,463.28 83.44 B 182,232.96 15,186.08 87.61
C 191,343.36 15,945.28 91.99
D 200,915.52 16,742.96 96.59
E 210,961.92 17,580.16 101.42
Rev. 5/4/2026 Page 4 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 75 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Director of Finance A 173,559.36 14,463.28 83.44
B 182,232.96 15,186.08 87.61
C 191,343.36 15,945.28 91.99
D 200,915.52 16,742.96 96.59
E 210,961.92 17,580.16 101.42
Director of Information Technology A 173,559.36 14,463.28 83.44 B 182,232.96 15,186.08 87.61
C 191,343.36 15,945.28 91.99
D 200,915.52 16,742.96 96.59
E 210,961.92 17,580.16 101.42
Director of Montclair Economic A 173,559.36 14,463.28 83.44 Development Agency B 182,232.96 15,186.08 87.61
C 191,343.36 15,945.28 91.99
D 200,915.52 16,742.96 96.59
E 210,961.92 17,580.16 101.42
Director of Public Works/City Engineer A 173,559.36 14,463.28 83.44 B 182,232.96 15,186.08 87.61
C 191,343.36 15,945.28 91.99
D 200,915.52 16,742.96 96.59
E 210,961.92 17,580.16 101.42
Economic Development Coordinator A 80,188.20 6,682.35 38.55 B 84,197.40 7,016.45 40.48
C 88,407.24 7,367.27 42.50
D 92,827.32 7,735.61 44.63
E 97,468.80 8,122.40 46.86
Emergency Services Coordinator A 81,546.24 6,795.52 39.20 B 85,623.60 7,135.30 41.17
C 89,904.84 7,492.07 43.22
D 94,400.04 7,866.67 45.38
E 99,120.00 8,260.00 47.65
Rev. 5/4/2026 Page 5 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 76 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Environmental Programs Supervisor A 82,405.20 6,867.10 39.62 B 86,525.40 7,210.45 41.60
C 90,851.64 7,570.97 43.68
D 95,394.24 7,949.52 45.86
E 100,164.00 8,347.00 48.16
Employment & Personnel Coordinator A 65,557.44 5,463.12 31.52 B 68,839.68 5,736.64 33.10
C 72,284.16 6,023.68 34.75
D 75,903.36 6,325.28 36.49
E 79,697.28 6,641.44 38.32
Equipment Maintenance Manager A 89,743.68 7,478.64 43.15 B 94,236.48 7,853.04 45.31
C 98,953.92 8,246.16 47.57
D 103,896.00 8,658.00 49.95
E 109,087.68 9,090.64 52.45
Equipment Mechanic A 53,405.90 4,450.49 25.68
B 56,076.19 4,673.02 26.96
C 58,880.00 4,906.67 28.31
D 61,824.00 5,152.00 29.72
E 64,915.20 5,409.60 31.21
Executive City Clerk A 127,171.20 10,597.60 61.14
B 133,523.52 11,126.96 64.19
C 140,200.32 11,683.36 67.40
D 147,214.08 12,267.84 70.78
E 154,577.28 12,881.44 74.32
Executive Director of Engineering/ A 213,899.16 17,824.93 102.84 Major Projects Manager B 224,594.16 18,716.18 107.98
C 235,823.88 19,651.99 113.38
D 247,615.08 20,634.59 119.05
E 259,995.84 21,666.32 125.00
Rev. 5/4/2026 Page 6 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 77 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Facilities Maintenance Supervisor A 82,492.80 6,874.40 39.66 B 86,623.68 7,218.64 41.65
C 90,954.24 7,579.52 43.73
D 95,496.96 7,958.08 45.91
E 100,276.80 8,356.40 48.21
Facilities Specialist A 65,570.41 5,464.20 31.52
B 68,848.93 5,737.41 33.10
C 72,291.37 6,024.28 34.76
D 75,905.94 6,325.50 36.49
E 79,701.24 6,641.77 38.32
Field Groundskeeper A 54,401.04 4,533.42 26.15
B 57,121.09 4,760.09 27.46
C 59,977.14 4,998.10 28.84
D 62,976.00 5,248.00 30.28
E 66,124.80 5,510.40 31.79
Finance Supervisor A 96,707.52 8,058.96 46.49
B 101,537.28 8,461.44 48.82
C 106,616.64 8,884.72 51.26
D 111,945.60 9,328.80 53.82
E 117,536.64 9,794.72 56.51
Fire Battalion Chief A 143,694.72 11,974.56 49.08
B 150,883.20 12,573.60 51.53
C 158,433.60 13,202.80 54.11
D 166,358.40 13,863.20 56.82
E 174,682.56 14,556.88 59.66
Fire Captain A 108,573.21 9,047.77 37.08
B 114,006.91 9,500.58 38.94
C 119,705.36 9,975.45 40.88
D 125,693.78 10,474.48 42.93
E 131,984.78 10,998.73 45.08
Rev. 5/4/2026 Page 7 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 78 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Fire Chief A 195,299.52 16,274.96 93.89
B 205,058.88 17,088.24 98.59
C 215,317.44 17,943.12 103.52
D 226,087.68 18,840.64 108.70
E 237,394.56 19,782.88 114.13
Fire Engineer A 89,095.08 7,424.59 30.43
B 93,545.42 7,795.45 31.95
C 98,222.70 8,185.23 33.55
D 103,139.50 8,594.96 35.23
E 108,295.85 9,024.65 36.99
Firefighter (Paramedic) A 85,665.92 7,138.83 29.26
B 89,952.37 7,496.03 30.72
C 94,453.14 7,871.10 32.26
D 99,180.84 8,265.07 33.87
E 104,135.47 8,677.96 35.57
Graffiti Abatement Worker A 47,149.19 3,929.10 22.67
B 49,506.65 4,125.55 23.80
C 51,981.99 4,331.83 24.99
D 54,581.09 4,548.42 26.24
E 57,310.14 4,775.85 27.55
Health Education Specialist A 44,957.56 3,746.46 21.61
B 47,205.44 3,933.79 22.69
C 49,565.71 4,130.48 23.83
D 52,044.00 4,337.00 25.02
E 54,646.20 4,553.85 26.27
Housing Associate A 69,396.96 5,783.08 33.36
B 72,866.76 6,072.23 35.03
C 76,510.08 6,375.84 36.78
D 80,335.56 6,694.63 38.62
E 84,352.32 7,029.36 40.55
Rev. 5/4/2026 Page 8 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 79 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Housing Specialist A 52,328.64 4,360.72 25.16
B 54,949.44 4,579.12 26.42
C 57,695.04 4,807.92 27.74
D 60,577.92 5,048.16 29.12
E 63,610.56 5,300.88 30.58
Human Resources Manager A 122,527.56 10,210.63 58.91
B 128,414.40 10,701.20 61.74
C 135,675.00 11,306.25 65.23
D 142,870.20 11,905.85 68.69
E 150,562.44 12,546.87 72.39
Information Technology Analyst A 95,035.20 7,919.60 45.69 B 99,790.08 8,315.84 47.98
C 104,782.08 8,731.84 50.38
D 110,023.68 9,168.64 52.90
E 115,527.36 9,627.28 55.54
Information Technology Manager* A 122,680.20 10,223.35 58.98 Eff. 4/6/2026 B 128,814.12 10,734.51 61.93
C 135,254.88 11,271.24 65.03
D 142,017.60 11,834.80 68.28
E 149,118.48 12,426.54 71.69
Information Technology Specialist A 71,647.68 5,970.64 34.45 B 75,229.44 6,269.12 36.17
C 78,985.92 6,582.16 37.97
D 82,929.60 6,910.80 39.87
E 87,072.96 7,256.08 41.86
Information Technology Supervisor A 101,724.48 8,477.04 48.91 B 106,816.32 8,901.36 51.35
C 112,157.76 9,346.48 53.92
D 117,761.28 9,813.44 56.62
E 123,651.84 10,304.32 59.45
Rev. 5/4/2026 Page 9 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 80 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Irrigation Specialist A 54,401.04 4,533.42 26.15
B 57,121.09 4,760.09 27.46
C 59,977.14 4,998.10 28.84
D 62,976.00 5,248.00 30.28
E 66,124.80 5,510.40 31.79
Junior Accountant A 57,919.68 4,826.64 27.85
B 60,815.04 5,067.92 29.24
C 63,860.16 5,321.68 30.70
D 67,055.04 5,587.92 32.24
E 70,412.16 5,867.68 33.85
Leadworker, Maintenance A 54,401.04 4,533.42 26.15
B 57,121.09 4,760.09 27.46
C 59,977.14 4,998.10 28.84
D 62,976.00 5,248.00 30.28
E 66,124.80 5,510.40 31.79
Maintenance Worker A 47,149.19 3,929.10 22.67
B 49,506.65 4,125.55 23.80
C 51,981.99 4,331.83 24.99
D 54,581.09 4,548.42 26.24
E 57,310.14 4,775.85 27.55
Marketing and Promotions Coordinator A 68,839.68 5,736.64 33.10 B 72,284.16 6,023.68 34.75
C 75,903.36 6,325.28 36.49
D 79,697.28 6,641.44 38.32
E 83,678.40 6,973.20 40.23
Montclair After-School Program A 57,376.09 4,781.34 27.58 Coordinator B 60,244.90 5,020.41 28.96
C 63,257.14 5,271.43 30.41
D 66,420.00 5,535.00 31.93
E 69,741.00 5,811.75 33.53
Rev. 5/4/2026 Page 10 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 81 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Montclair After-School Program Supervisor* A 70,408.80 5,867.40 33.85 B 73,929.24 6,160.77 35.54
C 77,625.71 6,468.81 37.32
D 81,506.99 6,792.25 39.19
E 85,582.34 7,131.86 41.15
Motor Sweeper Operator A 51,181.19 4,265.10 24.61
B 53,740.25 4,478.35 25.84
C 56,427.27 4,702.27 27.13
D 59,248.63 4,937.39 28.48
E 62,211.06 5,184.26 29.91
NPDES/Environmental Compliance A 60,672.50 5,056.04 29.17 Inspector B 63,706.12 5,308.84 30.63
C 66,891.43 5,574.29 32.16
D 70,236.00 5,853.00 33.77
E 73,747.80 6,145.65 35.46
Office Specialist A 44,594.75 3,716.23 21.44
B 46,824.49 3,902.04 22.51
C 49,165.71 4,097.14 23.64
D 51,624.00 4,302.00 24.82
E 54,205.20 4,517.10 26.06
Payroll Analyst A 70,399.68 5,866.64 33.85
B 73,919.04 6,159.92 35.54
C 77,613.12 6,467.76 37.31
D 81,494.40 6,791.20 39.18
E 85,575.36 7,131.28 41.14
Plans Examiner A 81,580.82 6,798.40 39.22
B 85,659.86 7,138.32 41.18
C 89,942.86 7,495.24 43.24
D 94,440.00 7,870.00 45.40
E 99,162.00 8,263.50 47.67
Rev. 5/4/2026 Page 11 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 82 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Police Captain A 167,356.80 13,946.40 80.46
B 175,718.40 14,643.20 84.48
C 184,504.32 15,375.36 88.70
D 193,727.04 16,143.92 93.14
E 203,411.52 16,950.96 97.79
Police Chief A 204,247.68 17,020.64 98.20
B 215,941.44 17,995.12 103.82
C 227,972.16 18,997.68 109.60
D 240,327.36 20,027.28 115.54
E 253,044.48 21,087.04 121.66
Police Dispatcher A 60,039.00 5,003.25 28.86
Police Dispatch Supervisor A 86,049.60 7,170.80 41.37
B 90,355.20 7,529.60 43.44
C 94,872.96 7,906.08 45.61
D 99,615.36 8,301.28 47.89
E 104,594.88 8,716.24 50.29
Police Lieutenant A 146,315.52 12,192.96 70.34
B 153,641.28 12,803.44 73.87
C 161,316.48 13,443.04 77.56
D 169,378.56 14,114.88 81.43
E 177,852.48 14,821.04 85.51
Police Officer A 91,934.67 7,661.22 44.20
B 96,536.54 8,044.71 46.41
C 101,369.80 8,447.48 48.74
D 106,434.43 8,869.54 51.17
E 111,756.15 9,313.01 53.73
Police Officer Trainee A 78,913.80 6,576.15 37.94
Police Sergeant A 122,245.34 10,187.11 58.77
B 128,351.18 10,695.93 61.71
C 134,765.53 11,230.46 64.79
D 141,501.24 11,791.77 68.03
E 148,571.16 12,380.93 71.43
Rev. 5/4/2026 Page 12 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 83 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Police Services Specialist A 46,216.80 3,851.40 22.22
B 48,527.64 4,043.97 23.33
C 50,954.02 4,246.17 24.50
D 53,501.72 4,458.48 25.72
E 56,176.81 4,681.40 27.01
Police Services Supervisor A 74,480.64 6,206.72 35.81
B 78,199.68 6,516.64 37.60
C 82,105.92 6,842.16 39.47
D 86,211.84 7,184.32 41.45
E 90,517.44 7,543.12 43.52
Property Custody Clerk A 52,332.00 4,361.00 25.16
B 54,948.60 4,579.05 26.42
C 57,696.00 4,808.00 27.74
D 60,580.80 5,048.40 29.13
E 63,609.84 5,300.82 30.58
Public Works Facilities/Maintenance A 96,058.56 8,004.88 46.18 Assistant Manager B 100,838.40 8,403.20 48.48
C 105,880.32 8,823.36 50.90
D 111,184.32 9,265.36 53.45
E 116,737.92 9,728.16 56.12
Public Works Inspector A 65,570.40 5,464.20 31.52
B 68,848.92 5,737.41 33.10
C 72,291.37 6,024.28 34.76
D 75,905.93 6,325.49 36.49
E 79,701.23 6,641.77 38.32
Public Works Operations Assistant A 96,058.56 8,004.88 46.18 Manager B 100,838.40 8,403.20 48.48
C 105,880.32 8,823.36 50.90
D 111,184.32 9,265.36 53.45
E 116,737.92 9,728.16 56.12
Rev. 5/4/2026 Page 13 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 84 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Recreation Coordinator A 49,001.39 4,083.45 23.56
B 51,451.46 4,287.62 24.74
C 54,024.04 4,502.00 25.97
D 56,725.24 4,727.10 27.27
E 59,561.50 4,963.46 28.64
Receptionist/Office Specialist A 43,558.15 3,629.85 20.94 B 45,736.05 3,811.34 21.99
C 48,022.86 4,001.91 23.09
D 50,424.00 4,202.00 24.24
E 52,945.20 4,412.10 25.45
Recreation Manager A 82,492.80 6,874.40 39.66
B 86,623.68 7,218.64 41.65
C 90,954.24 7,579.52 43.73
D 95,496.96 7,958.08 45.91
E 100,276.80 8,356.40 48.21
Senior Accountant A 73,919.04 6,159.92 35.54
B 77,613.12 6,467.76 37.31
C 81,494.40 6,791.20 39.18
D 85,575.36 7,131.28 41.14
E 89,856.00 7,488.00 43.20
Senior Citizen Supervisor A 70,395.85 5,866.32 33.84
B 73,915.65 6,159.64 35.54
C 77,611.43 6,467.62 37.31
D 81,492.00 6,791.00 39.18
E 85,566.60 7,130.55 41.14
Senior Code Enforcement Officer A 70,395.85 5,866.32 33.84 B 73,915.65 6,159.64 35.54
C 77,611.43 6,467.62 37.31
D 81,492.00 6,791.00 39.18
E 85,566.60 7,130.55 41.14
Rev. 5/4/2026 Page 14 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 85 of 102

Classification
Full-Time Positions Step Annually Monthly Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Senior Engineer* Eff. 3/16/2026 A 133,035.36 11,086.28 63.96 B 139,687.08 11,640.59 67.16
C 146,671.44 12,222.62 70.52
D 150,989.28 12,582.44 72.59
E 158,538.72 13,211.56 76.22
Senior Management Analyst A 95,958.72 7,996.56 46.13
B 100,751.04 8,395.92 48.44
C 105,792.96 8,816.08 50.86
D 111,084.48 9,257.04 53.41
E 116,638.08 9,719.84 56.08
Senior Planner A 92,446.21 7,703.85 44.45
B 97,068.52 8,089.04 46.67
C 101,921.94 8,493.50 49.00
D 107,018.04 8,918.17 51.45
E 112,368.94 9,364.08 54.02
Senior Police Dispatcher A 64,777.45 5,398.12 31.14
B 68,016.33 5,668.03 32.70
C 71,417.14 5,951.43 34.34
D 74,988.00 6,249.00 36.05
E 78,737.40 6,561.45 37.85
Senior Public Works Inspector A 82,492.80 6,874.40 39.66 B 86,623.68 7,218.64 41.65
C 90,954.24 7,579.52 43.73
D 95,496.96 7,958.08 45.91
E 100,276.80 8,356.40 48.21
Rev. 5/4/2026 Page 15 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 86 of 102 Classification
Part-Time Hourly Positions Step Hourly
Accounting Specialist A 24.91
B 26.16
C 27.47
D 28.84
E 30.28
Administrative Technician A 25.16
B 26.42
C 27.74
D 29.12
E 30.59
Assistant City Manager/ A 91.78
Director of Human Services* Eff. 1/7/2026 B 96.37
C 101.19
D 106.25
E 111.56
Building Official A 53.68
B 56.36
C 59.18
D 62.14
E 65.24
Customer Service Representative/ A 21.44
Office Specialist B 22.52
C 23.64
D 24.82
E 26.06
Data Entry Clerk A 17.94
B 18.84
C 19.78
D 20.77
E 21.81

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Rev. 5/4/2026 Page 16 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 87 of 102 Classification
Part-Time Hourly Positions Step Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Economic Development Consultant A 0.00
B 0.00
C 0.00
D 62.93
E 66.10
Executive Director of Engineering/ A 102.84
Major Projects Manager* Eff. 3/2/2026 B 107.98
C 113.38
D 119.05
E 125.00
Health Education Intern A 17.83
B 18.73
C 19.66
D 20.64
E 21.68
Junior Intern A 16.90
B 17.75
C 18.63
D 19.56
E 20.54
Kitchen Assistant [Grant] A 19.24
B 20.20
C 21.21
D 22.27
E 23.39
Learning Leader [Grant] A 19.00
B 19.95
C 20.94
D 21.99
E 23.09
Rev. 5/4/2026 Page 17 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 88 of 102 Classification
Part-Time Hourly Positions Step Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Nutrition Site Manager A 20.71
B 21.75
C 22.84
D 23.98
E 25.18
Park Leader A 16.90
B 17.75
C 18.63
D 19.56
E 20.54
Police Background Investigator A 42.91
B 45.06
C 47.32
D 49.68
E 52.18
Police Cadet A 17.51
B 18.39
C 19.31
D 20.27
E 21.28
Police Dispatcher (Relief) A 27.49
B 0.00
C 0.00
D 0.00
E 0.00
Police Officer A 42.91
B 45.06
C 47.32
D 49.68
E 52.18
Rev. 5/4/2026 Page 18 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 89 of 102 Classification
Part-Time Hourly Positions Step Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Recreation Leader A 16.90
B 17.75
C 18.63
D 19.56
E 20.54
Recreation Specialist A 20.77
B 21.81
C 22.90
D 24.05
E 25.25
Senior Intern A 17.73
B 18.61
C 19.54
D 20.52
E 21.55
Senior Leadworker A 30.02
B 31.52
C 33.10
D 34.75
E 36.49
Senior Learning Leader A 23.69
B 24.87
C 26.11
D 27.42
E 28.79
Senior Police Dispatcher (Relief) A 31.14
B 32.70
C 34.34
D 36.05
E 37.85
Rev. 5/4/2026 Page 19 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 90 of 102 Classification
Part-Time Hourly Positions Step Hourly

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Senior Recreation Leader A 18.47
B 19.39
C 20.36
D 21.38
E 22.45
Substitute Learning Leader A 18.49
B 19.42
C 20.39
D 21.41
E 22.48
Transportation Coordinator A 19.39
B 20.35
C 21.37
D 22.44
E 23.56
Rev. 5/4/2026 Page 20 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 91 of 102 Classification
Part-Time Salary Positions Step Monthly
City Attorney
A 8,000.00
Council Member A 742.00
B 1,150.00
C 1,438.00
Mayor A 1,042.00
B 1,650.00
C 2,188.00
Planning Commissioner A 250.00
Reserve Code Enforcement Officer A 300.00
Reserve Police Captain A 600.00
Reserve Police Lieutenant A 125.00
Reserve Police Officer A 300.00
Reserve Police Sergeant A 400.00

CITY OF MONTCLAIR SALARY SCHEDULE

ALPHA RANGE LIST
Rev. 5/4/2026 Page 21 of 21 Exhibit "A" to Resolution No. 26-3514 MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 92 of 102 Personnel Committee Minutes – April 20, 2026 Page 1 of 1

MINUTES OF THE MEETING OF THE MONTCLAIR

PERSONNEL COMMITTEE HELD ON MONDAY,
APRIL 20, 2026, AT 5:00 P.M. IN THE CITY
ADMINISTRATIVE OFFICES, 5111 BENITO STREET,

MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor Pro Tem Martinez called the meeting to order at 5:00 p.m.

II. ROLL CALL

Present: Mayor Pro Tem Martinez, Council Member Ruh, City Manager Starr, Assistant City Manager/Director of
Human Services Richter, and Human Resources Manager
Ghobrial
III. APPROVAL OF MINUTES
A. Minutes of the Regular Personnel Committee Meeting of April 6, 2026.

Moved by Council Member Ruh, seconded by Mayor Pro Tem
Martinez, and carried unanimously to approve the minutes of the Personnel Committee meeting on April 6, 2026.

IV. PUBLIC COMMENT – None
V. CLOSED SESSION
At 5:01 p.m., the Personnel Committee went into Closed Session regarding personnel matters related to appointments, resignations/ terminations, and evaluations of employee performance.

At 5:45 p.m., the Personnel Committee returned from Closed Session.

Mayor Pro Tem Martinez stated that no announcements would be made at this time.

VI. ADJOURNMENT
At 5:45 p.m., Mayor Pro Tem Martinez adjourned the Personnel Committee.

Submitted for Personnel Committee approval,
Edward C. Starr
City Manager
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 93 of 102

PENDING

MINUTES OF THE REGULAR JOINT MEETING OF THE MONTCLAIR

CITY COUNCIL, SUCCESSOR AGENCY AND MONTCLAIR HOUSING

CORPORATION BOARDS, MONTCLAIR HOUSING AUTHORITY

COMMISSION, AND MONTCLAIR COMMUNITY FOUNDATION
BOARD HELD ON MONDAY, MARCH 16, 2026, AT 7:00 P.M. IN
THE CITY COUNCIL CHAMBERS, 5111 BENITO STREET,

MONTCLAIR, CALIFORNIA
I. CALL TO ORDER
Mayor/Chair Dutrey called the meeting to order at 7:00 p.m.

II. INVOCATION
Dianna Delgado, Chaplain of the Streets, gave the invocation.

III. PLEDGE OF ALLEGIANCE
Council Member/Director Ruh led the meeting participants in the Pledge.

IV. ROLL CALL

Present: Mayor/Chair Dutrey; Mayor Pro Tem/Vice Chair Martinez; Council Member/Directors Ruh, Lopez, and Mendez
City Manager/Executive Director Starr; Assistant City Manager/ Director of Human Services Richter; Director of Finance Kulbeck; Director of Public Works/City Engineer Heredia; Fire Chief Dierck; City Attorney Robbins; City Clerk Myrick
V. PRESENTATIONS
A. Introduction of New Public Works Department Employee Director of Public Works/City Engineer Heredia introduced recently hired Public Works Inspector Aaron Pearson.

B. Proclamation Declaring April 2026 as “Child Abuse Prevention Month” in the City of Montclair
Mayor Dutrey presented a proclamation declaring April 2026 as Child Abuse Prevention Month to Ashley Brooksher, Network Officer with the San Bernardino County Children’s Network.

VI. PUBLIC COMMENT
 Ruby Long, Senior Field Representative, Office of San Bernardino County Fourth District Supervisor Curt Hagman, announced a low– cost spay, neuter, and vaccine clinic to be held on March 27 at the Chino Valley YMCA, where services will be offered at low cost, requiring pre–registration for appointments online starting March 20.  Tina Silva submitted a written comment urging the City Council to take a position against Immigration and Customs Enforcement (ICE) activity in the community, and expressed concern regarding alleged coordination between local law enforcement and federal immigration authorities.
 Alex Lopez, Reach Out, addressed the City Council regarding 7–hydroxymitragynine, commonly known as “7–OH,” an unregulated opioid–like substance being sold in local establishments. He outlined potential risks including addiction, overdose, and youth accessibility, noted its lack of FDA approval, and encouraged the City to consider regulatory actions consistent with neighboring jurisdictions.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 94 of 102

PENDING

APPROVAL
Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – March 16, 2026 Page 2 of 9  Veronica requested that the City take actions against ICE and in support of the community, including the establishment of a financial assistance program for affected families, prohibition of ICE staging on City property, restrictions on City contracts involving data sharing with ICE, and investigate targeted enforcement patterns in specific neighborhoods. She discussed concerns regarding ICE’s presence impacting children, schools, and overall community well–being.  Priscila expressed concerns regarding the reported frequency and concentration of ICE activities in Montclair, and called the City Council to acknowledge the issue, evaluate local policies, and consider measures to support affected residents.
 Shirley discussed the impact of ICE activities on Montclair residents, including repeated targeted incidents within specific neighborhoods and urging the City Council to take action to protect residents’ rights, implement policies limiting such activities, and provide assistance to affected families.
 Maria Santay criticized the City’s perceived lack of concern and inaction in response to ICE activities and urged City officials to engage directly with affected residents, provide resources and support to impacted families, and take a proactive stance in opposition to ICE to protect the community.

VII. PUBLIC HEARINGS — None
VIII. CONSENT CALENDAR
ACTION – Consent Calendar
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
DISCUSSION D–1
MOTION: Pull Item D–1 and approve the remainder of the Consent Calendar, as presented.

MADE BY:

SECOND BY:

Council Member/Director Lopez
Council Member/Director Mendez
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Lopez, Ruh, Martinez, Dutrey
None
None
None
RESULT: Motion carried 5–0.

A. Approval of Minutes

1. Regular Joint Meeting — February 2, 2026
ACTION – Consent Calendar – Item A–1
ACTING: City Council
Successor Agency Board
Montclair Housing Corporation Board
Montclair Housing Authority Commissioners
Montclair Community Foundation Board
RESULT: Approved on Consent Calendar; Motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 95 of 102

PENDING

1. Consider Receiving and Filing of Treasurer’s Report – January 2026
ACTION – Consent Calendar – Item B–1
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

2. Consider Approval and Ratification of Warrant Register & Payroll Documentation
ACTION – Consent Calendar – Item B–2
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

3. Consider Receiving and Filing SA Treasurer’s Report – January 2026
ACTION – Consent Calendar – Item B–3
ACTING: Successor Agency Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

4. Consider Approval of SA Warrant Register – January 2026 ACTION – Consent Calendar – Item B–4
ACTING: Successor Agency Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

5. Consider Receiving and Filing MHC Treasurer’s Report – January 2026
ACTION – Consent Calendar – Item B–5
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

6. Consider Approval of MHC Warrant Register – January 2026 ACTION – Consent Calendar – Item B–6
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

7. Consider Receiving and Filing of MHA Treasurer’s Report – January 2026
ACTION – Consent Calendar – Item B–7
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 96 of 102

PENDING

8. Consider Approval of MHA Warrant Register – January 2026 ACTION – Consent Calendar – Item B–8
ACTING: Montclair Housing Corporation Board
RESULT: Approved on Consent Calendar; motion carried 5–0.

9. Consider Approval of the Plans and Specifications and Authorizing Staff to Advertise for Bid Proposals for
Construction of the Arrow Highway Improvement
Rehabilitation and Traffic Signal Interconnect Project
ACTION – Consent Calendar – Item B–9
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

10. Consider Declaring Used Washer–Extractor Systems as Surplus and Available for Donation to the Fire Department of Huatabampo, Sonora in Mexico
ACTION – Consent Calendar – Item B–10
ACTING: City Council
RESULT: Approved on Consent Calendar; motion carried 5–0.

C. Agreements

1. Consider Approval of Agreement No. 26–14 with Montclair Station Apartments, LLC, an Operations and Management
Regulatory Agreement Regarding the Clara Project Located at the Southwest Corner of Richton Street and Monte Vista
Avenue, Subject to Any Revisions Deemed Necessary by the City Attorney
ACTION – Consent Calendar – Item C–1
ACTING: City Council
RESULT: Approved on Consent Calendar; Motion carried 5–0.

2. Consider Approval of Agreement No. 26–15, Amendment No. 1 to Agreement No. 25–22 with Ontario–Montclair School
District to Extend the Montclair After–School Summer
Program to Include Session 2 in July 2026, Subject to Any Revisions Deemed Necessary by the City Attorney
ACTION – Consent Calendar – Item C–2
ACTING: City Council
RESULT: Approved on Consent Calendar; Motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 97 of 102

PENDING

3. Consider Approval of Agreement No. 26–16 with AGA
Engineers, Inc. for Professional Engineering Design Services for the Central Avenue Smart Corridor Project, Subject to Any Revisions Deemed Necessary by the City Attorney
Consider Authorizing a $294,980 Allocation from the 2021 Lease Revenue Bond Fund for this Project
Council Member Lopez requested clarification on funding allocation and whether the project had already been approved and initiated.

City Manager Starr confirmed that a proposal has been requested from the City’s traffic consultant to formalize an agreement for the design phase of improvements along the Central Avenue corridor.

Public Works Director/City Engineer Heredia addressed traffic concerns on Monte Vista Avenue and I-10 interchange and clarified that while multiple locations had been considered for grant funding, available funds were limited, and the Central Avenue corridor project was prioritized
ACTION – Consent Calendar – Item C–3
ACTING: City Council
RESULT: Approved on Consent Calendar; Motion carried 5–0.

IX. PULLED CONSENT CALENDAR ITEMS
D. Resolutions

1. Consider Adoption of Resolution No. 26–3509 Conditionally Approving the Transportation Expenditure Plan Attached as Exhibit “A” to San Bernardino County Transportation
Authority (SBCTA) Ordinance No. 26–01, the Latter Proposing Continuing Indefinitely, on and after April 1, 2040, Unless and Until Rescinded by Voters, the Measure “I” One–Half of One Percent Retail Transactions and Use Tax in San Bernardino County for Transportation Projects, Subject to Voter Approval of SBCTA Ordinance No. 26–01 at the November 3, 2026
General Election
Bruce Culp, resident, spoke in support of applying conditions to endorsement of this proposed County Measure I tax
extension, raised concerns regarding fiscal management of the tax dollars generated from Measure I by SBCTA, and
recommended that the City require accountability and more specific conditions prior to granting approval.

Mayor Dutrey received clarification from staff that amendments to the agenda report incorporated additional context and did not revise the proposed resolution.

ACTION – Resolution – Item D–1
ACTING: City Council
MOTION: Adopt Resolution No. 26–3509 as presented.

MADE BY:

SECOND BY:

Mayor Dutrey
Mayor Pro Tem Martinez
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Lopez, Ruh, Martinez Dutrey
None
None
None
RESULT: Motion carried 5–0.

MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 98 of 102

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Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – March 16, 2026 Page 6 of 9 X. BUSINESS ITEMS
A. Consider Adoption of Resolution No. 26–3511 Reaffirming the Provisions and Recitals of Resolution No. 22–3344 Including, but Not Limited to, the City Council’s Disapproval of Certain Conduct and Behavior by, and Censure of, Council Member Benjamin “Ben” Lopez, Re–Ratifying Protective Actions Taken by the City Manager, and Further Expanding the Censure by Directing that Certain Restrictions and Administrative/Economic Sanctions be Taken Against Council Member Ben Lopez
 Carolyn Raft, resident, commented on Council Member Lopez’s lack of accountability and questioned his ability to continue serving effectively on the City Council due to his harassment and ethical liability to the City placing a financial burden on taxpayers. She urged him to accept responsibility for his actions and resign.
 Alice Garcia, resident, promoted her effort to recall Council Member Lopez.
 Edmund Garcia, Sr. resident, discussed community outreach efforts for Council Member Lopez’s recall and criticized the City Council’s perceived lack of concern and inaction.
 Donald Mohr, resident, criticized Council Member Lopez’s previous public statements denying his actions, noting he is directly responsible for the cost of these lawsuits, and demanded his resignation.
 Fred Ahrens, resident, expressed disappointment in Council Member Lopez’s conduct and the resulting financial burden on the City for litigation and a potential a recall election. He urged Council Member Lopez to resign in the interest of the City.  Janetta Morrisoy, resident, commented on Council Member Lopez’s misconduct and the financial impact of his actions on taxpayers, emphasized the need for accountability, and called for his immediate resignation.
 Bruce Culp, resident, emphasized Council Member Lopez was found liable for sexual harassment by a judge in civil court, and the resulting financial and reputational implications for the City.

He asked if any of the penalties have been paid back to the City by Council Member Lopez. He requested Council Member
Lopez’s photo be removed from City buildings so the victims do not have to see their harasser’s face at work every day. He urged the City to review additional avenues of its administrative authority to remove Council Members from office over
employment matters related to egregious misconduct.
 Tenice Johnson, resident, submitted a written comment supporting the censure of Council Member Lopez to maintain a workplace free from harassment, noting the negative impacts on the harassed employees’ morale while he remains in office.

City Manager Starr clarified that neither he nor the City Council can remove an elected official from office, as removal is governed solely by state law through criminal conviction, grand jury action, or through limited statutory grounds. He confirmed that Council Member Lopez has not started repaying court–ordered costs, and City expenses related to the case are estimated between $700,000 and over $1 million. He noted that displaying Council Member photos in City facilities is customary, but not legally required.

Mayor Dutrey explained that the actions in the proposed resolution involved multiple closed–session discussions after the court ruling, where legal options and liabilities were assessed. He expressed longstanding concerns about the City’s liability, including settlement costs, legal expenses, and ongoing risks. He warned that continued exposure could trigger more lawsuits and that the City’s liability insurance may no longer cover claims related to his future MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 99 of 102

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Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – March 16, 2026 Page 7 of 9 misconduct. He implored Council Member Lopez to resign in the City’s best interest to reduce risk and safeguard employees.

Mayor Pro Tem Martinez criticized Council Member Lopez for ongoing violations of the prior censure that is currently in place, including refusing to attend additional harassment training and continuing to attend and engage with staff at City events. She emphasized that the new resolution holds Council Member Lopez accountable with enforceable penalties like pay cuts and benefit suspension. She called for Council Member Lopez’s resignation to protect the City and its staff and restore effective governance.

Council Member Lopez stated he believes public opinion is largely fixed but maintained his innocence, asserting there is more to the story. He described alleged harassment and blackmail attempts against him involving anonymous persons and fake accounts, threatening messages, and fraudulent activity, which he reported to police. He also denied accusations of harassing recall proponents, explaining his actions were related to serving his answer to the recall notice, which were lawful and documented. While acknowledging criticism, he thanked his supporters and reiterated that he would continue to serve, encouraging the City Council to act according to their conscience.

Mayor Pro Tem Martinez moved to include the removal of Council Member Lopez’s photograph from all City facilities as part of the censure in response to residents’ concerns.

ACTION – Business Item – Item A (Motion to Amend)
ACTING: City Council
MOTION: Amend Resolution 26–3511 to include removal of
Council Member Lopez’s portraits and photographs
from all City facilities.

MADE BY:

SECOND BY:

Mayor Pro Tem Martinez
Mayor Dutrey
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Ruh, Martinez Dutrey
Lopez
None
None
RESULT: Motion carried 4–1 (Lopez opposed).

ACTION – Business Item – Item A
ACTING: City Council
MOTION: Adopt Resolution No. 26–3511, as amended.

MADE BY:

SECOND BY:

Mayor Pro Tem Martinez
Mayor Dutrey
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Ruh, Martinez, Dutrey
Lopez
None
None
RESULT: Motion carried 4–1 (Lopez opposed).

XI. COMMUNICATIONS
A. Department Reports
Assistant City Manager/Director of Human Services Richter announced the Easter Eggstravaganza and Pancake Breakfast event to be held on April 4, from 9:00 to 11:00 a.m. at Alma Hofman Park, where activities, games, prizes, and photos with the Easter Bunny will be available.

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Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – March 16, 2026 Page 8 of 9 B. City Attorney
City Attorney Robbin requested the City Council meet in closed session to discuss the following matters as listed on the agenda:

1. Pursuant to Gov. Code §54956.9(d)(2) Regarding Potential Litigation (One Potential Case)

2. Pursuant to Gov. Code §54956.9(d)(4) Regarding Potential Litigation (One Potential Case)

3. Pursuant to Gov. Code §54956(d)(1) Regarding Pending Litigation
Ramirez v. Montclair
Fuentes/Garcia v. City of Montclair
Ibanez v. Montclair
Kresback v. Montclair
Young, etc. v. Montclair
City Attorney Robbin rescinded her request to meet in closed session to discuss the following matter as listed on the agenda:

1. Pursuant to Gov. Code §54956.9(d)(2) Regarding Potential Litigation (One Potential Case)

2. Pursuant to Gov. Code §54956.9(d)(4) Regarding Potential Litigation (One Potential Case)
C. City Manager/Executive Director — None
D. Mayor/Chair — None
E. Council Members/Directors

1. Council Member/Director Ruh wished the community a happy St. Patrick’s Day and briefly updated on continued progress for the Gold Line project, noting strong support for its extension to Montclair from state legislators during a recent visit to Sacramento; and recognized International Women’s Month by highlighting Mary Wells Lawrence as the first female CEO of a Wall Street company in 1969.

2. Council Member/Director Lopez commended the Montclair Police Department for proactive enforcement efforts at Saratoga Park, including the seizure of firearms, and encouraged residents to report any suspicious activity; announced an upcoming Chino Basin Water Conservation District open
house event on March 19, from 5:00 to 7:00 p.m.; and shared efforts to assist local families with immigration–related challenges by connecting them with consulate resources to help update or obtain proper documentation.

3. Mayor Pro Tem/Vice Chair Martinez moved to add a future agenda item in response to public comments made this
evening.

ACTION – Communications (Motion 1)
ACTING: City Council
MOTION: Agendize a discussion of ICE activities, creation of a support fund for affected families, review of
City contracts involving data–sharing, and
restrictions on ICE’s use of public land.

MADE BY:

SECOND BY:

Mayor Pro Tem Martinez
None
RESULT: Motion failed due to the lack of a second.

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Joint City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority Commission/ Montclair Community Foundation Board Meeting Minutes – March 16, 2026 Page 9 of 9 Given the motion did not receive a second, Mayor Dutrey proposed City Manager Starr provide a report via memorandum to the City Council regarding neighboring Cities’ actions in response to ICE, information regarding ICE activities within the City, and staff interactions with ICE.

ACTION – Communications (Motion 2)
ACTING: City Council
MOTION: Direct City Manager Starr to provide a report via memorandum to the City Council regarding
neighboring Cities’ actions in response to ICE,
information regarding ICE activities within the
City, and staff interactions with ICE.

MADE BY:

SECOND BY:

Mayor Dutrey
Council Member Ruh
AYES:

NOES:

ABSTAIN:

ABSENT:

Mendez, Lopez, Ruh, Dutrey
None
Martinez
None
RESULT: Motion carried 4–1 (Martinez abstained).

F. Committee Meeting Minutes
The following committee minutes were received and filed for informational purposes:

1. Public Works Committee — November 20, 2025

2. Personnel Committee — February 2, 2026
XI. CLOSED SESSION
At 9:33 p.m., the City Council went into closed session to discuss potential and pending litigation.

At 9:55 p.m., Council Member Lopez recused himself from the Fuentes/ Garcia v. Montclair matter and left the meeting.

XII. CLOSED SESSION ANNOUNCEMENT
At 10:20 p.m., the City Council returned from closed session. Mayor Dutrey announced that the City Council discussed two potential and five pending litigation matters; information was received and direction given to staff; and no further announcements would be made at this time.

XIII. ADJOURNMENT
At 10:20 p.m., the City Council, Successor Agency Board, Montclair Housing Corporation Board, Montclair Housing Authority Commission, and Montclair Community Foundation Board were adjourned.

Submitted for City Council/Successor Agency Board/Montclair Housing Corporation Board/Montclair Housing Authority
Commission/Montclair Community Foundation Board approval, Andrea Myrick,
City Clerk
MONTCLAIR CITY COUNCIL MEETING – 05/04/2026 Page 102 of 102

Montclair City CouncilMay 4, 2026

Montclair City Council
May 4, 2026