Monte Sereno City Council
March 15, 2022

AMENDED AGENDA
City of Monte Sereno
Tuesday, March 15, 2022
City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030
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All comments should be a maximum of 350 words, which corresponds to approximately three (3) minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record. Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498-5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

1. Los Gatos-Monte Sereno Police Services Report
Presentation
5 - 10

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting.

Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the Minutes of the March 1, 2022 Regular City Council Meeting Staff recommends approval of the minutes of the March 1, 2022 Regular City Council Meeting.

Staff Report - SR-22-046 - Pdf
11 - 14

2. Approve Warrant List Dated March 15, 2022 in the Amount of $613,211.62
Staff recommends the City Council approve the Warrant List.

Staff Report - SR-22-053 - Pdf
15 - 16

3. Accept Revenues and Expenditures Report for the Month of January 2022
Staff recommends the Council accept the Revenues and Expenditures Report for the month of January 2022.

Staff Report - SR-22-049 - Pdf
17 - 28

4. Accept the LAIF Investment Report for January 2022
Staff recommends the Council accept the LAIF Investment Report for January 2022.

Staff Report - SR-22-048 - Pdf
29 - 31

5. Accept the Significant Full Year To Date Variances to Budget Narrative for January 2022
Staff recommends the Council accept the Budget Narrative for January 2022.

Staff Report - SR-22-050 - Pdf
32 - 34

6. Accept the Treasurer's Report for the Period Ending January 31, 2022 Staff recommends the City Council accept the Treasurer's Report for the period ending January 31, 2022.
35 - 36

Staff Report - SR-22-051 - Pdf

7. Accept the 2021 Annual Housing Element Progress Report and Direct Staff to File the Report with the State of California by April 1, 2022 Staff Recommends the City Council accept the 2021 Housing Element Annual Progress Report and direct staff to file the report with the State of California by April 1, 2022.

Staff Report - SR-22-047 - Pdf
37 - 57

8. Adopting a Resolution to Affirm Compliance with the Surplus Land Act to Satisfy Requirements of One Bay Area Grant (OBAG) Program Staff recommends that City Council adopt a resolution to affirm compliance with the Surplus Land Act, as exists now or may be amended in the future, to satisfy requirements of the Metropolitan Transportation Commission (MTC) for its One Bay Area Grant (OBAG) program.

Staff Report - SR-22-040 - Pdf
Resolution
58 - 61

PUBLIC HEARINGS

1. Consider to Approve and Adopt a Resolution for Application 2022-3008 for a Site Development Permit and Tree Removal Permit at 16016 Greenwood Road for a 191 Square-Foot Addition, 528 Square-Foot of New Covered Rear Yard Patios, a New 416 Square-Foot Detached Accessory Structure, and Removal of Five Trees
Staff recommends that the City Council adopt a resolution to approve the Site Development Permit and Tree Removal Permit with the conditions in the attached draft resolution.

Staff Report - SR-22-052 - Pdf
62 - 125

NEW BUSINESS

1. Appointment to Fill One (1) Vacancy on the Monte Sereno Better Streets Commission for an Unexpired Term Ending December 31, 2022 Staff recommends the City Council appoint Kim Hanrahan who applied for the
Better Streets Commission to fill one (1) vacancy on the Monte Sereno Better Streets
Commission for an unexpired term ending December 31, 2022.

Staff Report - SR-22-042 - Pdf
126 - 130

2. Discuss and Consider Assigning a Councilmember to Serve as Council Liaison to the Better Streets Commission
Staff recommends that the Council discuss and consider assigning a Council Liaison the Better Streets Commission.

Staff Report - SR-22-041 - Pdf
131 - 134

3. Discussion and Direction to Staff Regarding Conduct of City Council and Board/Commission Meetings, Including Councilmember and Staff InPerson Presence and Methods of Public Participation Staff recommends that the Council hold discussion on conduct of City Council and Board/Commission meetings and provide direction to staff.

Staff Report - SR-22-043 - Pdf
135 - 138

UNFINISHED BUSINESS

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN TO CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(3): One Case
Letter to Santa Clara County City Officials
139 - 142

RECONVENE TO OPEN SESSION

REPORT ON ACTION TAKEN DURING CLOSED SESSION

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

3/10/22
1 MONTE SERENO

POLICE SERVICES
REPORT
JULY 2021 - DECEMBER 2021
1 48
47 46
57 50
58 33
29 19
23 29
12 0 10 20 30 40 50 60 70 80 90
July
August
September
October
November
December
MONTE SERENO PATROL ACTIVITY – INCIDENTS
Calls For Service Proactive Incidents
Priority 1 Calls Priority 2 Calls Priority 3 Calls
5:09 6:56 7:28

AVERAGE RESPONSE TIMES BY

PRIORITY CALLS

RESPONSE TIME
2

3/10/22
2 UCR Statistics Monte Sereno
2021 HOMICIDE RAPE ROBBERY AGGRAVATED ASSAULT SIMPLE

ASSAULT BURGLARY LARCENY STOLEN VEHICLE ARSON
July 0 0 0 0 1 0 3 0 0
August 0 0 0 0 0 0 3 1 0
September 0 0 0 0 3 0 0 0 0
October 0 0 0 0 2 0 4 0 0
November 0 0 0 0 0 0 2 0 0
December 0 0 0 1 0 4 5 1 0
2020 HOMICIDE RAPE ROBBERY AGGRAVATED ASSAULT SIMPLE

ASSAULT BURGLARY LARCENY STOLEN VEHICLE ARSON
July 0 0 0 0 0 0 0 0 0
August 0 0 0 0 0 1 0 0 0
September 0 0 0 4 1 0 1 0 0
October 0 0 0 0 0 0 1 1 0
November 0 0 0 0 0 1 1 0 0
December 0 0 0 0 0 1 2 0 0
2019 HOMICIDE RAPE ROBBERY AGGRAVATED ASSAULT SIMPLE

ASSAULT BURGLARY LARCENY STOLEN VEHICLE ARSON
July 0 0 0 0 0 0 2 0 0
August 0 0 0 0 0 1 0 0 0
September 0 0 0 0 0 0 1 0 0
October 0 0 0 0 1 0 0 0 0
November 0 0 0 0 0 0 0 0 0
December 0 0 0 0 0 0 1 0 0
3 UCR Crime Statistics Los Gatos & Monte Sereno
1 3
1 0
4 1
3 12
6 5
6 3 3

JULY AUGUST SEPTEMBER OCTOBER
2019-2021 (July-October)

LOS GATOS & MONTE SERENO

RESIDENTIAL BURGLARIES
2019 2020 2021
20 39
23 30
23 10
35 29
37 39 4137

JULY AUGUST SEPTEMBER OCTOBER
2019-2021 (July-October)

LOS GATOS & MONTE SERENO

ALL THEFTS/LARCENIES
2019 2020 2021
4

3/10/22
3 UCR Crime Statistics Los Gatos & Monte Sereno
1 3
1 0
4 1
3 12
6 5
6 3 3

JULY AUGUST SEPTEMBER OCTOBER
2019-2021 (July-October)

LOS GATOS & MONTE SERENO

REPORTED STOLEN VEHICLES
2019 2020 2021
0 5 5 6
8 8 7
3 9
13 17
5 JULY AUGUST SEPTEMBER OCTOBER
2019-2021 (July-October)

LOS GATOS & MONTE SERENO

ALL ASSAULTS
(Simple & Aggravated)
2019 2020 2021
5 Reported Vehicle Collisions –Monte Sereno
Date TimeLocation Primary Collision Factor
08/07/2021 0104 Saratoga-Los Gatos Rd./Austin Wy 22107 CVC – Unsafe Turn 08/26/2021 1609 Saratoga-Los Gatos Rd./Austin Wy 21801 CVC – Right of Way 10/05/2021 1305 Saratoga-Los Gatos Rd./Daves Ave. 22107 CVC – Unsafe Turn 11/24/2021 2223 18100 Blk. Daves Ave. 22350 CVC – Unsafe Speed Monte Sereno Traffic Enforcement Hours
• 240 Hours 30%
25%
8%
Primary Collision Factor
Violations
Los Gatos & Monte Sereno
Unsafe Speed Unsafe Turn Right of Way
6

3/10/22
4 NOTABLE
CASES
October
• Grand Theft, recovery of a stolen vehicle and collaborative investigation resulting in an arrest.

December
• Residential burglary with follow up information obtained through the Flock technology system.
• Additional residential burglaries and mail theft
7 Flock Safety ALPR System
The Flock Safety Automated License Plate Readers (ALPR) System consists of a deployment of strategically placed cameras throughout an area to provide greater coverage
and detailed information for law enforcement to assist as a crime deterrent and investigative tool.
8

3/10/22
5 Mental Health & Police Reform
Therapy Canine
Program
Vulnerable
Communities
Response Liaison
Community
Service Officers
Use of Force / DeEscalation
Simulator
Training Tool
Ambulance Service
Agreement – Juvenile
Transportations for
Mental Health
Evaluation/Treatment
Mobile Crisis
Response Team
(MCRT)
Advanced
Officer/Dispatch
Training in Crisis
Intervention
9 Community
Outreach
§Neighborhood Watch
§Operation CARE
§CERT Evacuation and Water Drills
§Vacation Checks
§Monte Sereno Picnic
§New Resident Outreach
§Youth and School Support
§Lgpd.crimegraphics.com
10

3/10/22
6 QUESTIONS ?
11

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Approve the Minutes of the March 1, 2022 Regular City Council Meeting Recommendation(s):

Staff recommends approval of the minutes of the March 1, 2022 Regular City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
3-1-22 Regular Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL

MEETING MINUTES

REGULAR MEETING
7:00 p.m.

March 1, 2022

MEETING CALLED TO ORDER
At approximately 7:02 p.m., Mayor Ellahie called the meeting to order.

ROLL CALL

Present: Councilmember Lawler, Councilmember Turner (arrived at 7:38 p.m.), Councilmember Leuthold, Mayor Pro Tempore Mekechuk, and Mayor Ellahie

Absent: None
Staff Present: City Manager Leonardis, City Attorney Rudin, City Engineer Kahn, Deputy City Clerk Gonzalez-Langarica, and City Clerk Radcliffe

PLEDGE OF ALLEGIANCE
Mayor Pro Tempore Mekechuk conducted the Pledge of the Allegiance.

ORDERS OF THE DAY
There were no changes.

PRESENTATIONS

1. Recognition of STEM Winners
This presentation was moved to the March 15, 2022 City Council meeting.

2. Proclamation for American Red Cross Month
Ken Toren of the Silicon Valley Chapter of the American Red Cross provided comments.

Mayor Ellahie presented the proclamation.

3. San Jose Water Company Presentation
John Tang of San Jose Water Company provided the presentation. Discussion was held by Council.

ORAL COMMUNICATIONS
There were none.

WRITTEN COMMUNICATIONS
There were none.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
Agenda Item 3 was pulled for Council discussion.

1. Approve the February 15, 2022, Regular Meeting Minutes

2. Approve the Warrant List Dated March 1, 2022, in the Amount of $157,514.01 MOTION: Motion by Councilmember Lawler to approve the Consent Calendar Item 1 and Item 2. Seconded by Mayor Pro Tempore Mekechuk.

VOTE: Motion passed unanimously. (4-0-0; Absent: Councilmember Turner)

3. Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB361)
Discussion was held. Council requested staff to return with options for returning to inperson and/or hybrid Council meeting at its March 15 Council meeting.

MOTION: Motion by Councilmember Lawler to approve the Consent Calendar Item 1 and Item 2. Seconded by Councilmember Leuthold.

VOTE: Motion passed unanimously. (5-0-0)

PUBLIC HEARINGS
There were none.

UNFINISHED BUSINESS
There were none.

NEW BUSINESSS
There were none.

COMMITTEE/COMMISSION REPORTS
Mayor Pro Tempore Mekechuk reported that the Finance Ad Hoc Committee is meeting on March 4 to discuss options on lowering the costs of renovating the Annex Building.

COUNCILMEMBER COMMENTS
There were none.

CITY MANAGER’S REPORT
City Manager Leonardis reported that the Annual Picnic has been scheduled for August 21 from 11:30a.m. – 2:00 p.m. He also reported that the Community-Based Organization Grants Program was launched on March 1.

FUTURE AGENDA ITEMS
There were none.

ADJOURN
The meeting adjourned at approximately 7:51 p.m.
__________________________
Javed I. Ellahie, Mayor
ATTEST:
_______________________________
Michelle Estabillo, City Clerk

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated March 15, 2022 in the Amount of $613,211.62 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Warrants List Dated 03-15-22

CITY OF MONTE SERENO
REGISTER OF ACCOUNTS PAYABLE AS OF THESE DATES:

March 15, 2022
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
19699 Vantagepoint Transfer
Agent-30 Funding 457 Plan for February 2022 contributions 2,916.64 01-630 19700 City Clerks Association of
California City Clerks Association of California membership dues 200.00 01-745 19701 Delta Dental of California Dental insurance premiums 363.36 01-635 19702 Dicar Networks, Inc. Maintenance and management of server, user workstations, computer and network services 1,325.00 01-535 19703 First Choice Coffee
Services Drinking water and coffee service 141.36 01-710 19704 Frontier Communications Landline for City Hall 93.64 01-720 19705 Kaiser Permanente Health insurance premium 843.00 01-630 19706 Liberty Plugins, Inc. Quarterly administration fee for paybymobile billing service 300.00 01-811
19707 M-Group Objective Design Standards project 2,792.00 01-535 19708 McKim Corporation La Rinconada Phase 2 Neighborhood Improvement Project (CIP-2022-D) 590,964.16 05-870
19709 Michelle Estabillo Reservation for Annual City Picnic August 21, 2022 303.00 01-740 19710 Pacific Gas & Electric Electricity for City Hall ($813); Rose Andrews District ($87) and Loma Sereno District ($166) 1,066.13 01-705 50-945 40-935 19711 RICOH USA, INC. Black/White and colored copies on office copier 418.25 01-725 19712 Silicon Valley Animal
Control
4th Quarter payment for animal control services (AprilJune 2022) 7,698.50 01-585 19713 State Compensation Ins
Fund Workers Comp Insurance premiums 545.75 01-642
19714 STATE CONTROLLER
OFFICE Annual Street Report FY 20/21 2,575.83 12-472
19715 TL Engineering Daves Neighborhood Improvement Project (Progress invoice #1) CIP-2022-C 665.00 05-870
Total $613,211.62

I, REYNOLD SAMORANOS, FINANCIAL AND ADMINISTRATION OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept Revenues and Expenditures Report for the Month of January 2022 Recommendation(s):

Staff recommends the Council accept the Revenues and Expenditures Report for the month of January 2022.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at the City Hall and the agenda this report appear on the City's website.

Attachments:

Revenue and Expenditures Monthly Report Dated 01-31-22

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX
FINES

TOTAL REVENUE
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
2,274,100 630,561 1,396,529 (877,571) 61.4%
666,525 115,895 623,374 (43,151) 93.5%
310,700 5,617 106,713 (203,987) 34.3%
227,250 13,098 123,156 (104,094) 54.2%
385,600 40,617 133,489 (252,111) 34.6%
176,000 5,932 90,423 (85,577) 51.4%
24,800 3,325 6,841 (17,959) 27.6%
205,245 25,585 122,207 (83,038) 59.5%
581,325 141 417,319 (164,006) 71.8%
3,500 405 1,411 (2,089) 40.3%
4,855,045 841,176 3,021,462 (1,833,583) 62.2%
Page: 1 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 18 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $106,000
03-316
Police Special Tax Assessment
two payments received January &
June - $106,000

SALES TAX
01-296 Sales and UseTax
01-298 Coronavirus Relief Fund (State)

TOTAL SALES TAX

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV

TOTAL FRANCHISE TAX
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
2,039,700 516,808 1,190,419 (849,281) 58.4%
87,000 0 85,304 (1,696) 98.1%
5,000 1,880 2,686 (2,314) 53.7%
35,000 0 5,211 (29,789) 14.9%
106,000 111,515 111,515 5,515 105.2%
1,400 355 1,269 (131) 90.6%
0 0 114 114 N/A
0 3 4 4 N/A
0 0 7 7 N/A
0 0 0 0 N/A
2,274,100 630,561 1,396,529 (877,571) 61.4%
7,825 141 7,414 (411) 94.7%
573,500 0 409,905 (163,595) 71.5%
581,325 141 417,319 (164,006) 71.8%
176,000 0 47,726 (128,275) 27.1%
0 5,932 42,697 42,697 N/A
176,000 5,932 90,423 (85,577) 51.4%
17,600 0 0 (17,600) 0.0%
38,000 0 0 (38,000) 0.0%
29,600 0 0 (29,600) 0.0%
120,100 2,443 67,699 (52,401) 56.4%
31,700 3,174 20,290 (11,410) 64.0%
73,700 0 18,725 (54,975) 25.4%
310,700 5,617 106,713 (203,987) 34.3%

Page: 2 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 19 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes
Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $24,150
01-282
LAIF interest payment received in
arrears - 1st Qtr in October
($3,515 Actual), 2nd Qtr in
January, 3rd Qtr in April and 4th
Qtr in July.

FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
95,000 25,585 122,207 27,207 128.6%
110,245 0 0 (110,245) 0.0%
205,245 25,585 122,207 (83,038) 59.5%
1,175 56 596 (579) 50.7%
21,000 1,065 11,630 (9,370) 55.4%
12,200 6,665 25,533 13,333 209.3%
1,700 1,795 3,898 2,198 229.3%
500,000 81,265 467,588 (32,412) 93.5%
32,000 7,135 32,707 707 102.2%
700 1,751 2,433 1,733 347.6%
0 0 186 186 N/A
0 1,888 3,777 3,777 N/A
3,350 0 0 (3,350) 0.0%
53,000 1,975 30,560 (22,440) 57.7%
41,400 12,300 44,466 3,066 107.4%
666,525 115,895 623,374 (43,151) 93.5%
0 0 0 0 N/A
3,500 405 1,411 (2,089) 40.3%
3,500 405 1,411 (2,089) 40.3%
24,150 2,970 6,110 (18,040) 25.3%
650 355 730 80 112.4%
24,800 3,325 6,841 (17,959) 27.6%
Page: 3 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 20 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $120,000
05-323
Measure B - $70,000 for
Winchester Blvd Class IV
Proteced Bike Lanes (received
$22,031 October 2021)
05-323
VRF - $23,500 for Winchester
Blvd Class IV Proteced Bike
Lanes
05-323 Highway 9 Safety Improvements
Gap Closure - $26,500
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Code Enforcement Collections
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE
Notes to Miscellaneous (01-292) $283,600
01-292 Secured Grant for Annex Building
Project $198,600
01-292 Housing Element - Leap Grant
$65,000
01-292 Housing Element - Reap Grant
$20,000

TOTAL REVENUE
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
2,500 601 1,096 (1,404) 43.9%
1,750 0 1,247 (503) 71.3%
3,000 4,164 4,164 1,164 138.8%
0 0 0 0 N/A
100,000 8,333 94,618 (5,382) 94.6%
120,000 0 22,031 (97,969) 18.4%
227,250 13,098 123,156 (104,094) 54.2%
90,000 31,161 113,256 23,256 125.8%
0 0 140 140 N/A
6,000 899 4,833 (1,167) 80.5%
283,600 0 35 (283,565) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
6,000 8,557 15,226 9,226 253.8%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
385,600 40,617 133,489 (252,111) 34.6%
4,855,045 841,176 3,021,462 (1,833,583) 62.2%
Page: 4 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 21 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT / IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
1,302,975 106,702 711,848 (591,127) 54.6%
1,067,085 80,590 521,369 (545,716) 48.9%
405,406 565 565 (404,841) 0.1%
495,588 38,112 334,824 (160,764) 67.6%
2,723,100 15,471 646,157 (2,076,943) 23.7%
465,880 35,257 254,936 (210,944) 54.7%
171,200 4,035 95,706 (75,494) 55.9%
645,000 704 16,760 (628,240) 2.6%
132,800 1,419 21,098 (111,702) 15.9%
58,600 446 2,279 (56,321) 3.9%
50,000 0 0 (50,000) 0.0%
0 164 666 666 N/A
7,517,634 283,466 2,606,208 (4,911,426) 34.7%
(2,662,589) 557,711 415,254 3,077,843 -15.6%
Page: 5 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 22 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
15,000 40 1,954 (13,046) 13.0%
3,000 0 0 (3,000) 0.0%
11,000 0 3,200 (7,800) 29.1%
12,000 0 1,572 (10,428) 13.1%
0 0 0 N/A
2,678 0 2,875 197 107.4%
22,035 0 3,007 (19,028) 13.6%
11,460 0 0 (11,460) 0.0%
500 0 0 (500) 0.0%
200 0 0 (200) 0.0%
232,000 29,907 155,513 (76,487) 67.0%
87,215 0 86,391 (824) 99.1%
30,000 8,165 24,064 (5,936) 80.2%
20,000 0 25,000 5,000 125.0%
12,000 0 0 (12,000) 0.0%
0 0 0 0 N/A
2,500 0 8,003 5,503 320.1%
0 0 0 0 N/A
1,000 0 150 (850) 15.0%
0 0 0 0 N/A
33,000 0 23,096 (9,905) 70.0%
495,588 38,112 334,824 (160,764) 67.6%
Page: 6 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 23 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account

TOTAL ADMINISTRATION
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
893,194 78,561 531,003 (362,191) 59.4%
0 0 0 0 N/A
0 0 0 0 N/A
136,947 7,162 45,979 (90,968) 33.6%
32,775 2,049 13,877 (18,898) 42.3%
101,807 8,349 50,487 (51,320) 49.6%
7,267 606 4,845 (2,422) 66.7%
11,165 (848) 2,858 (8,307) 25.6%
53,592 5,026 29,896 (23,696) 55.8%
13,398 1,175 7,952 (5,446) 59.4%
294 287 329 35 111.8%
24,693 2,637 13,183 (11,510) 53.4%
27,843 1,700 11,438 (16,405) 41.1%
1,302,975 106,702 711,848 (591,127) 54.6%
11,500 558 4,872 (6,628) 42.4%
15,000 6,253 11,552 (3,448) 77.0%
5,000 0 1,399 (3,601) 28.0%
14,280 3,704 22,342 8,062 156.5%
9 79 79 N/A
32,500 589 21,914 (10,586) 67.4%
8,500 82 3,094 (5,406) 36.4%
5,600 1,229 7,748 2,148 138.4%
22,000 0 9,670 (12,330) 44.0%
0 0 0 0 N/A
335,000 22,835 171,766 (163,234) 51.3%
7,000 0 500 (6,500) 7.1%
0 0 0 N/A
7,000 0 0 (7,000) 0.0%
2,500 0 0 (2,500) 0.0%
465,880 35,257 254,936 (210,944) 54.7%
Page: 7 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 24 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software
01-815 Building Improvements

TOTAL EQUIPMENT / IMPROVEMENTS

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE

MAINTENANCE
01-845 Pavement Management Program
12-845 Pavement Management Program
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
12-865 Street Sweeping
25-850 Storm Drain Maintenance

TOTAL MAINTENANCE
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
15,000 0 0 (15,000) 0.0%
0 0 0 0 N/A
117,800 1,419 21,098 (96,702) 17.9%
0 0 0 0 N/A
132,800 1,419 21,098 (111,702) 15.9%
967,085 80,590 410,084 (557,001) 42.4%
0 0 0 0 N/A
100,000 0 111,285 11,285 111.3%
1,067,085 80,590 521,369 (545,716) 48.9%
45,000 704 15,265 (29,735) 33.9%
600,000 0 1,495 (598,505) 0.2%
645,000 704 16,760 (628,240) 2.6%
2,500 0 11,605 9,105 464.2%
0 0 0 0 N/A
0 0 0 N/A
2,685,000 15,471 614,215 (2,070,785) 22.9%
10,000 0 5,170 (4,830) 51.7%
4,200 0 2,765 (1,435) 65.8%
11,400 0 1,833 (9,567) 16.1%
10,000 0 10,570 570 105.7%
2,723,100 15,471 646,157 (2,076,943) 23.7%
Page: 8 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 25 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
60,000 0 0 (60,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
340,000 0 0 (340,000) 0.0%
0 0 0 0 N/A
5,406 565 565 (4,841) 10.4%
405,406 565 565 (404,841) 0.1%
0 0 0 N/A
18,000 0 0 (18,000) 0.0%
32,000 0 0 (32,000) 0.0%
50,000 0 0 (50,000) 0.0%
164 451 451 N/A
0 215 215 N/A
0 164 666 666 N/A
Page: 9 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 26 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
111,200 2,153 45,564 (65,636) 41.0%
60,000 1,882 50,142 (9,858) 83.6%
0 0 0 0 N/A
0 0 0 0 N/A
171,200 4,035 95,706 (75,494) 55.9%
50,100 0 0 (50,100) 0.0%
3,500 0 0 (3,500) 0.0%
5,000 446 2,279 (2,721) 45.6%
58,600 446 2,279 (56,321) 3.9%
7,517,634 283,466 2,606,208 (4,911,426) 34.7%
(2,662,589) 557,711 415,254 3,077,843 -15.6%
Page: 10 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 27 of 142

THE CITY OF MONTE SERENO

REVENUES AND EXPENDITURES REPORT

FOR THE MONTH OF
January 2022

58.3% OF FY 2021-22 Adopted Budget

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE

TOTAL ALL FUNDS
FY 2021-22 Adopted
Budget

CURRENT MONTH
January 2022
FY 2021-22 YTD
ACTUAL
FY 2021-22 YTD
vs. FY 2021-22 Full
Year Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year

ADOPTED
BUDGET
13,695 (2,209) 56,180 42,485 410.2%
1,796,361 425,031 (235,352) (2,031,713) -13.1%
(811,083) 119,848 94,850 905,933 -11.7%
(2,570,127) 405 119,969 2,690,096 -4.7%
214,966 5,932 185,955 (29,011) 86.5%
30,369 6,370 494,719 464,350 1629.0%
73 0 73 (0) 99.7%
2,888 358 3,188 300 110.4%
39 0 39 (0) 99.8%
(1,336,514) 557,944 663,441 1,999,955 -49.6%
(1,322,819) 555,734 719,621 2,042,440 -54.4%
533,850 2,970 1,093,972 560,122 204.9%
3,500,000 0 3,500,000 0 100.0%
500,000 0 500,000 0 100.0%
200,000 0 200,000 0 100.0%
0 0 0 0 N/A
4,733,850 2,970 5,293,972 560,122 111.8%
100,000 0 300,000 200,000 300.0%
129,793 355 130,755 962 100.7%
21,000 0 21,000 0 100.0%
27,043 0 27,043 0 100.0%
6,751 0 6,751 0 100.0%
284,587 355 485,549 200,962 170.6%
5,018,437 3,325 5,779,521 761,084 115.2%
3,695,618 559,060 6,499,141 2,803,524 175.9%
Page: 11 of 11 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 01 31 (Final 03-08-2022) Page 28 of 142

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the LAIF Investment Report for January 2022 Recommendation(s):

Staff recommends the Council accept the LAIF Investment Report for January 2022.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

LAIF Investment Report Dated 1-31-2022

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
January 31, 2022

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve - LAIF
12/31/2021 Revenue Interest and
(Disbursements )
Transfers within WFB between
5508 and 2153
Transfer in/(Out) (From WFB
5508 to LAIF) 1/31/2022 Comments
`
1,091,001.94 2,970.30 1,093,972.24 Interest Earned (October 1, 2021 through December 31, 2021 - $3,325)
3,500,000.00 3,500,000.00
500,000.00 500,000.00
200,000.00 200,000.00

0.00 0.00
5,291,001.94 2,970.30 0.00 0.00 5,293,972.24
300,000.00 300,000.00
130,400.17 355.02 130,755.19 Interest Earned (October 1, 2021 through December 31, 2021 - $3,325)
21,000.00 21,000.00
27,042.53 27,042.53

0.00 0.00
6,751.00 6,751.00
485,193.70 0.00 0.00 0.00 485,548.72
5,776,195.64 3,325.32 0.00 0.00 5,779,520.96
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
January 31, 2022

ALL FUNDS REPORT
SAVINGS ACCOUNT #5508
01-015 General
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
12/31/2021 Revenue Interest and
(Disbursements )
Transfers within WFB between
5508 and 2153
Transfer in/(Out) (From WFB
5508 to LAIF) 1/31/2022 Comments
(660,382.86) 707,423.96 (282,392.78) (235,352.04)
In January 2021, received Secured Property Tax ($654k), Police Protection Assessment Benefit ($112k), Building
permits from Bicknell Rd ($60k), Alma Jo Ct ($23k), Via Caballero ($17k) and Oak Knoll Dr ($15k). COPS
ELEAS pass-thru Grant to Los Gatos Police Services
($8k).
(24,998.27) 119,847.83 94,849.56 Received COPS ELEAS Grant pass-thru ($8k) plus Police Protection Assessment Benefit ($112k)
119,564.50 404.52 119,969.02 Received Bails and Fines - November 2021 180,022.95 5,932.44 185,955.39 Received Gas Tax SB-1 Revenue($6k) 488,348.86 6,370.00 494,718.86 Two storm drain permits - Bicknell Rd and Oak Knoll Dr.

72.75 0.00 72.75
2,830.48 357.92 3,188.40 Received Secured Property Taxes.

38.94 0.00 38.94
105,497.35 840,336.67 (282,392.78) 0.00 663,440.88
58,388.71 (284,601.84) 282,392.78 56,179.65
In January 2022, paid Employee Net pay plus 457 Plan
Funding ($60k), Police Services ($81k), M-Group for
Objective Design Project ($23k), Plan Check Consultant
($20k), La Rinconda Neighborhood project ($15k) and
Building Inspector Services ($3k) and Code Enforcement
Services ($8k).
5,940,081.70 559,060.15 0.00 0.00 6,499,141.49
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Significant Full Year To Date Variances to Budget Narrative for January 2022
Recommendation(s):

Staff recommends the Council accept the Budget Narrative for January 2022.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the city's website.

Attachments:

Significant Year to Date Variances to Budget Narrative for January 2022

1 | P a g e
Significant Revenue and Expenditures Narrative
January 2022

58.3% of FY 2021-22 Adopted Budget
Revenues

SIGNIFICANT FULL YEAR VARIANCES TO ADOPTED BUDGET NARRATIVE  Revenues $3.0 Million (62.2% of FY 2021-22 Adopted Budget) - Property Tax $1,397k, 61.4% of FY 2021-22 Adopted Budget: In January received Property Tax Apportionment Secured 4th Advance $165k (01-202); Santa Clara County VLF SWAP $247k (01-202); Supplemental 1% property tax 12/2021 $104k (01-202), and Santa Clara County SA Benefit Assessment – Police Protection $112k (03-316).

- Licenses and Permits $623k, 93.5% of FY 2021-22 Adopted Budget: Licenses and Permits activities continue to be robust this year. In January, led by construction permits submitted by properties on Bicknell Rd $47k, Alma $15k, Oak Knoll $11k and Zena $7k. Encroachment permits $2k (01-244). - Franchise Fees $107k, 34.3% of FY 2021-22 Adopted Budget: Received $6k West Valley Collection franchise fees (01-266/01-267).
- Intergovernmental $123k, 54.2% of FY 2021-22 Adopted Budget: Received $8k COPS ELEAS pass-thru grant revenue (03-318), and Vehicle license fees in excess $4k (01-300). - Other Revenues $133k, 34.6% of FY 2021-22 Adopted Budget: In January, received Road Impact Fees from projects on Barry Ln, Via Caballero, Bicknell, Withey Rd., Zena, Oak Knoll Dr., Alma Jo Ct., Twin Creeks and Palos Verdes total $31k (01-246). Storm Drain fees from properties on Bicknell Rd., Zena Ave., and Oak Knoll Dr. total $9k (25-352).
- Gas Tax $90k, 51.4% of FY 2021-22 Adopted Budget: Received $6k from SB-1 Road Maintenance & Rehabilitation revenue (12-333).
- Real Property Tax $122k, 59.5% of FY 2021-22 Adopted Budget: Received $26k in real property transfer tax for the month of December (01-222).
- Sales and Use Tax $417k, 71.8% of FY 2021-22 Adopted Budget: Already received Coronavirus Relief Fund of $410k.
- Investment Income/Interest $7k, 27.6% of FY 2021-22 Adopted Budget: 3nd Quarter FY 2021-22 interest from LAIF received $3k in January 2022.

2 | P a g e
Significant Revenue and Expenditures Narrative
January 2022

58.3% of FY 2021-22 Adopted Budget
Expenditures

SIGNIFICANT FULL YEAR VARIANCES TO ADOPTED BUDGET NARRATIVE  Expenditures $2.6 Million, 34.7% of FY 2021-22 Adopted Budget - Personnel $712k, 54.6% of FY 2021-22 Adopted Budget: Salaries tracking budget. Unfunded Pension liabilities lower versus the Adopted Budget.
- Law Enforcement $521k, 48.9% of FY 2021-22 Adopted Budget: Paid monthly Police services $81k (03-545). - Construction $565, 0.1% of FY 2021-22 Adopted Budget: None, very little. - General Government $335k, 67.6% of FY 2021-22 Adopted Budget: Paid - Maintenance $646k, 23.7% of FY 2021-22 Adopted Budget: Paid $298k for La Rinconada Neighborhood St Improvement Project. Tree maintenance work at 3 Monte Sereno locations $11k (01-845). Asphalt removal and installation at Robin Anne Ln $5k
- Administration $255k, 54.7% of FY 2021-22 Adopted Budget: Paid BMI Imaging for archiving permit documents $3k (01-715), Alana Consulting for Plan Checking $10k and ePermit for the Planning Dept. $9k and CSG Consultant for building inspections $3k (01-765).
- City Attorney $96k, 55.9% of FY 2021-22 Adopted Budget: City Attorney expenses $3k (01-425) and legal representation for open cases – Shekar, Greenwood, general litigation and labor negotiations / personnel matters $2k (01-427).
- Building Maintenance $17k, 2.6% of FY 2021-22 Adopted Budget: Janitorial services and supplies $704(01- 860).
- Equipment / Improvements $21k, 15.9% of FY 2021-22 Adopted Budget: EOS Integration for various software licenses $1k (01-811).
- City Audit $2k, 3.9% of FY 2021-22 Adopted Budget: Minimal expenses paid during January 2022.

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending January 31, 2022 Recommendation(s):

Staff recommends the City Council accept the Treasurer's Report for the period ending January 31, 2022.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

They City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Treasurer's Report Ending January 31, 2022

TREASURER'S REPORT For the period ending
January 31, 2022
January 31, 2022 December 31, 2021 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $163,886.06 $408,906.97 ($245,020.91) Receipts and Interest Earned
Receipts for the period 840,336.31 $475,197.21 $365,139.10 In January 2021, received Secured Property Tax ($654k), Police Protection Assessment Benefit ($112k), Building permits from Bicknell Rd ($60k), Alma Jo Ct ($23k), Via Caballero ($17k) and Oak Knoll Dr ($15k). COPS ELEAS pass-thru Grant to Los Gatos Police Services ($8k).

Investment receipts during the period $0.00 $0.00 $0.00 Interest earned $0.00 $0.00 $0.00
Total Receipts and Interest Earned $840,336.31 $475,197.21 $365,139.10 Less: Disbursements
Cash disbursements during the period $238,952.13 $678,634.55 ($439,682.42) In January 2022, paid Employee Net pay plus 457 Plan Funding ($60k), Police Services ($81k), M-Group for Objective Design Project ($23k), Plan Check Consultant ($20k), La Rinconda Neighborhood project ($15k) and Building Inspector Services ($3k) and Code Enforcement Services ($8k).

Invested during the period $0.00 $0.00 $0.00
GASB Report & SSA fee $0.00 $0.00 $0.00
EFT(PERS retirement) $12,485.56 $10,629.19 $1,856.37
EFT (payroll taxes) $20,710.96 $18,534.02 $2,176.94 New calendar year for payroll taxes EFT (PERS health) $8,357.28 $7,603.96 $753.32 Higher CalPERS Health premiums effective January 1, 2022 EFT (EDD payroll taxes) $4,087.19 $4,777.04 ($689.85) Employee max-out California payroll tax withholding Bank fees $8.72 $39.36 ($30.64)
Total Disbursements $284,601.84 $720,218.12 ($435,616.28) ENDING BALANCE $719,620.53 $163,886.06 $555,734.47

BALANCE IN DEMAND ACCOUNTS
Checking $56,179.65 $58,388.71 ($2,209.06)
Savings $663,440.88 $105,497.35 $557,943.53
TOTAL DEMAND ACCOUNTS $719,620.53 $163,886.06 $555,734.47

FUND DISTRIBUTION IN DEMAND ACCOUNTS
General ($179,172.03) ($601,994.15) $422,822.12
Law Enforcement $94,849.56 ($24,998.27) $119,847.83 Received COPS ELEAS Grant pass-thru Grant ($8k) and Police Protection Benefit Assessment ($112k).

Traffic Safety $119,969.02 $119,564.50 $404.52 Received Bails and Fines Gas Tax (2107) $185,955.39 $180,022.95 $5,932.44 Received Gas Tax Revenue ($6k) Storm Drain $494,718.86 $488,348.86 $6,370.00 Received storm drain permits from Bicknell ($2k) and Oak Knoll Dr ($4k).

Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $3,188.04 $2,830.48 $357.56 Received Secured Property Taxes Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $719,620.53 $163,886.06 $555,734.47

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Accept the 2021 Annual Housing Element Progress Report and Direct Staff to File the Report with the State of California by April 1, 2022 Recommendation(s):

Staff Recommends the City Council accept the 2021 Housing Element Annual Progress Report and direct staff to file the report with the State of California by April 1, 2022.

Background Information:

Since 1969, California has required that all local governments adequately plan to meet the housing needs of everyone in the community. California’s local governments meet this requirement by adopting Housing Elements as part of the General Plan. The General Plan serves as the city’s "blueprint" for how the city will grow and develop.

In accordance with Government Code section 65400, each jurisdiction must prepare an Annual Progress Report (APR) on the status and progress in implementing the Housing Element using forms and definitions adopted by the California Department of Housing and Community Development (HCD). Each jurisdiction’s APR must be submitted to HCD and the Governor’s Office of Planning and Research by April 1 of each year covering the previous calendar year.

The 2021 APR (attached) provides an update on the City’s progress in implementing the 2015- 2023 Housing Element. The APR describes the City’s accomplishments from January 1, 2021 to December 31, 2021 that contribute toward meeting its Regional Housing Needs Allocation (RHNA), as described further in the Analysis section below.

Analysis:

For the 2021 calendar year, the city issued building permits for 14 new accessory dwelling units and a net increase of three new single-family detached dwellings units (does not include projects where an existing house was demolished and a new house constructed). The city approved final inspections for 14 new accessory dwelling units and 17 new single-family detached dwellings.

Table B of the attached APR is the summary of the City’s progress in meeting the current RHNA allocation for the current Housing Element planning period of 2015-2023. Following is a

summary of the RHNA allocation and number of building permits issued for new housing units through 2021.

Income Level RHNA Allocation Number of Building
Permits Issued 2015-2022
Very Low 23 65
Low 13 1
Moderate 13 1
Above Moderate 12 67
Total 61 134
As shown above, the number of new housing units constructed has greatly exceeded the RHNA allocation for the 2015-2023 planning period of the current Housing Element. This is largely due to new ADUs (68 total) as well as the Montalvo Oaks project (36 new housing units). The table below summarizes the total number of ADUs permitted each year of this Housing Element cycle.

Year Number of ADUs Receiving a Building
Permit
2015 6
2016 5
2017 12
2018 8
2019 14
2020 9
2021 14
Total 68
The income level categories for new single-family houses are all considered Above Moderate as none of these for-sale housing units permitted have been deed-restricted for lower income categories. However, ADUs are considered rental units as they are secondary units to the main house and not available for sale separately. As none of the ADUs permitted are deedrestricted as an affordable category, the affordability level is determined based on the rent charged. In order to obtain this information, staff surveys the property owners who constructed ADUs in the previous year to obtain the current rent charged to determine the income levels.

The following table shows the current monthly rental levels for each income category as determined annually by the California Department of Housing and Community Development in accordance with state law:

Income Level
(Max. % of Area
Median Income)
Studio Unit One Bedroom Unit Two Bedroom Unit
Very Low Up to $1,450 Up to $1,658 Up to $1,865

Income Level
(Max. % of Area
Median Income)
Studio Unit One Bedroom Unit Two Bedroom Unit
(50%)
Low
(60%)
$1,451 - $2,061 $1,659 - $2,355 $1,866 - $2,650
Moderate
(110%)
$2,062 - $3,178 $2,356 - $3,631 $2,651 - $4,085
Above Moderate
(above 110%)
$3,179 + $3,632 + $4,086 +
The attached Annual Progress Report also reports on the status of the programs in the Housing Element, Table D of the attachment. Specific program implementation that is noteworthy includes Program H-2.1 related to the administration of the Second Unit Program (now referred to as ADUs). The City has streamlined the requirements and review process for ADUs, which can be considered as successful in that a total of 67 ADUs have been permitted in the City since 2015.

Additionally, the success of Program H-3.2, regarding the maintenance of public infrastructure in residential neighborhoods is important to note. In 2017-2018, the City embarked on a fiveyear Pavement Management Program to improve the overall condition of the City's streets from a Pavement Condition Index rating of 63 (fair) to a rating of 70 (good). In Fiscal Year 2019-2020 this goal was revised to meet the Metropolitan Transportation Commission’s goal of for the average PCI on local roads to be a rating of 75. As of December 2021, the City’s PCI rating is 72. A total of 59 of the City’s 87 street segments have been resurfaced since Fiscal Year 2017-2018.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Housing Element Annual Progress Report 2021

Jurisdiction Monte Sereno ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by project
Total

DISAPPROVED
Units by Project
Was APPLICATION

SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Was a Density
Bonus requested
for this housing
development?
Summary Row: Start Data Entry Below 0 17 0 0 0 0 3 20 20 0 410-18-028 17871 Andrews
Street 2021-0323 ADU R 12/23/2021
1 1 1 No No
410-20-048 16219 Seaborn
Court 2021-0296 SFD O 11/22/2021
1 1 1 No No
410-20-048 16219 Seaborn
Court 2021-0296 ADU R
11/22/2021
1 1 1 No No
410-20-049 16221 Seaborn
Court 2021-0295 SFD O
11/22/2021
1 1 1 No No
410-20-049 16221 Seaborn
Court 2021-0295 ADU R
11/22/2021
1 1 1 No No
410-20-047 16215 Seaborn
Court 2021-0294 SFD O
11/22/2021
1 1 1 No No
510-50-005 16189 Greenwood
Road 2021-0270 ADU R 11/1/2021 1 1 1 No No
410-20-035 18061 SaratogaLos Gatos Road 2021-0261 ADU R 10/15/2021
1 1 1 No No
424-27-034 15600 Winchester
Blvd 2021-0265 ADU R 10/21/2021 1 1 1 No No
410-22-005 15941 Viewfield Rd 2021-0234 ADU R 9/29/2021 1 1 1 No No 510-12-007 18154 Bancroft
Avenue 2021-0218 ADU R 9/17/2021 1 1 1 No No
510-13-031 18113 Bancroft
Avenue 2021-0179 ADU R 7/26/2021 1 1 1 No No
410-36-005 18591 Oak Dr 2021-0153 ADU R 6/30/2021 1 1 1 No No 510-50-009 16178 Greenwood
Road 2021-0150 ADU R 6/30/2021 1 1 1 No No
410-09-029 15831 Poppy Lane 2021-0146 ADU R 6/23/2021 1 1 1 No No 510-13-030 18107 Bancroft
Avenue 2021-0204 ADU R 8/30/2021 1 1 1 No No
510-10-041 16005 Greenwood
Lane 2021-0092 SFD O 4/19/2021 1 1 1 No No
510-10-041 16005 Greenwood
Lane 2021-0092 ADU R 4/19/2021 1 1 1 No No
510-21-069 16363 Ridgecrest
Avenue 2021-0280 ADU R 11/15/2021 1 1 1 No No
410-12-006 17730 Bruce
Avenue 2021-0148 ADU R 6/25/2021 1 1 1 No No
0 0
0 0
0 Table A
Housing Development Applications Submitted
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes (CCR Title 25 §6202)
Density Bonus
10

Jurisdiction Monte Sereno ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select multiple
- see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Dest
royed Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied to
the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 13 1 0 0 0 3 17 0 12 1 0 0 1 17 31 0 0 6 0 409-39-001 15046 Karl Avenue 2020-7158 ADU R 0 1 1/29/2021 1 0 N Survey 410-02-003 17930 Vineland
Avenue 2020-7153 ADU R 0 1 2/12/2021 1 0 N Survey
410-21-005 15915 Viewfield
Road 2020-7133 ADU R 0 1 1/22/2021 1 1 4/21/2021 1 N Survey 409-40-0021 15131 Karl Avenue 2020-7235 ADU R 0 1 2/24/2021 1 1 6/9/2021 1 N Survey 424-27-031 17445 Pleasant
View Avenue 2020-7274 ADU R 0 1 4/14/2021 1 1 6/30/2021 1 N Survey 410-07-002 15539 Winchester
Blvd 2020-7214 ADU R 0 1 8/6/2021 1 0 N Survey
409-48-007 17605 Eaton Lane 2020-7191 ADU R 0 1 3/8/2021 1 1 11/15/2021 1 N Survey 510-13-031 18113 Bancroft
Avenue 2021-0179 ADU R 0 1 10/22/2021 1 0 N Survey
510-10-041 16005 Greenwood
Lane 2021-0092 SFD O 0 1 10/21/2021 1 0 N
510-10-041 16005 Greenwood
Lane 2021-0092 ADU R 0 1 10/21/2021 1 0 N Survey
410-19-029 15931 Rose
Avenue 2020-7044 ADU R 0 1 1/4/2021 1 0 N Survey
410-09-025 15795 Poppy Lane 2020-7234 ADU R 0 1 6/11/2021 1 0 N Survey 510-13-010 16371 Belmont
Avenue 2020-7264 ADU R 0 1 2/22/2021 1 0 N Survey
410-42-014 15086 Becky Lane 2020-7018 ADU R 0 1 3/5/2021 1 1 9/13/2021 1 N Survey 410-22-005 15941 Viewfield
Road 2021-0120 SFD O 0 1 8/2/2021 1 0 N 1 Demolished O
410-12-006 17730 Bruce
Avenue 2021-0148 SFD O 0 1 11/22/2021 1 0 N 1 Demolished O 410-12-006 17730 Bruce
Avenue 2021-0148 ADU R 0 1 11/22/2021 1 0 N Survey
410-08-011 17520 Blanchard
Drive 2020-0009 SFD O 0 0 1 10/15/2021 1 N 1 Demolished O 410-08-011 17520 Blanchard
Drive 2020-0009 ADU R 0 0 1 10/15/2021 1 N Survey
410-28-006 18125 Constitution
Avenue 2020-0014 SFD O 0 0 1 12/9/2021 1 N
410-28-006 18125 Constitution
Avenue 2020-0014 ADU R 0 0 1 12/9/2021 1 N Survey
410-45-001 15318 Elm Park 2019-0215 ADU R 0 0 1 4/15/2021 1 N Survey 424-27-032 17461 Pleasant
View Avenue 2017-0401 ADU R 0 0 1 7/19/2021 1 N Survey
397-08-086 18740 Austin Way 2018-0002 ADU R 0 0 1 7/7/2021 1 N Survey 410-21-016 15890 Viewfield
Road 2019-6012 ADU R 0 0 1 7/9/2021 1 N Survey
410-18-030 17901 Andrews
Street 2017-0001 SFD O 0 0 1 3/3/2021 1 N 1 Demolished R 410-29-013 18216 Daves
Avenue 2019-0024 SFD O 0 0 1 2/22/2021 1 N 1 Demolished R 409-43-003 15288 Via Pinto 2011-6002 SFD O 0 0 1 6/16/2021 1 N 1 Demolished R 510-61-026 18858 Montalvo
Oaks Circle 2020-7183 SFD O 0 0 1 10/6/2021 1 N
510-61-025 18854 Montalvo
Oaks Circle 2020-7182 SFD O 0 0 1 10/6/2021 1 N
510-61-008 18867 Montalvo
Oaks Circle 2020-6059 SFD O 0 0 1 6/2/2021 1 N
510-61-009 18865 Montalvo
Oaks Circle 2020-6058 SFD O 0 0 1 6/2/2021 1 N
510-61-028 18862 Montalvo
Oaks Circle 2020-6056 SFD O 0 0 1 5/19/2021 1 N
510-61-010 18859 Montalvo
Oaks Circle 2020-6055 SFD O 0 0 1 6/2/2021 1 N
510-61-012 18857 Montalvo
Oaks Circle 2020-6054 SFD O 0 0 1 9/1/2021 1 N
510-61-011 18855 Montalvo
Oaks Circle 2020-6053 SFD O 0 0 1 11/1/2021 1 N
510-61-013 18823 Montalvo
Oaks Circle 2020-6052 SFD O 0 0 1 6/30/2021 1 N
510-61-014 18821 Montalvo
Oaks Circle 2020-6051 SFD O 0 0 1 6/30/2021 1 N
510-61-015 18819 Montalvo
Oaks Circle 2020-6050 SFD O 0 0 1 8/4/2021 1 N
510-61-007 18817 Montalvo
Oaks Circle 2020-6063 SFD O 0 0 1 2/25/2021 1 N
409-43-012 15247 Via Pinto 2021-0166 ADU R 0 0 1 7/14/2021 1 N Survey 510-13-010 16371 Belmont
Avenue 2020-7264 ADU R 0 0 1 9/22/2021 1 N Survey
510-20-038 16158 Bachman
Avenue 2020-7129 ADU R 0 0 1 3/10/2021 1 N Survey
Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units (CCR Title 25 §6202)

Jurisdiction Monte Sereno ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023 (CCR Title 25 §6202) 1 3 4
RHNA Allocation
by Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - 5 - - - - - - -
Non-Deed Restricted 4 - 12 8 14 9 13 - -
Deed Restricted - - - - - - 1 - -
Non-Deed Restricted - - - - - - - - -
Deed Restricted - - - - - - - - -
Non-Deed Restricted 1 - - - - - - - -
Above Moderate 12 2 8 4 - 12 38 3 - - 67 -
61 7 13 16 8 26 47 17 - - 134 24
Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be reported as very low-income units.

Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 12 65
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
1 Moderate
23 13
13 Please contact HCD if your data is different than the material supplied here 1 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
-
12 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were permitted since the start of the planning period.

Total RHNA
Total Units
Income Level
Very Low
Low

Jurisdiction Monte Sereno ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023 Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very LowIncome Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
(CCR Title 25 §6202)

Jurisdiction Monte Sereno
Reporting Year 2021 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation H-1.1
Continue to require Site Development
Permit approval for all new homes and to
require project consistency with the City
Design Guidelines.

Ongoing During the 2021 calendar year the City reviewed 23 Site Development Permits.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)

H-2.1
The City will continue to administer and
improve the Second Unit Program in order
to encourage the construction of additional
Second Units affordable to lower income
households. Specific tasks that the City will
undertake include:
* Continue to survey affordability and use
of Second Units at time of construction as
well as conduct a survey of existing
Second Units at least twice during the
Planning Period to determine affordability
and use of the unit. The first survey and
results of that survey shall be completed
by the end of 2019.
* Revise the approval process for Second
Units so that it is ministerial, rather than
discretionary,
* Review and revise Second Unit Program
to remove constraints to Second Unit
development, such as reducing setback
requirements for Second Units in all R-1
zones and eliminating the existing policy in
the R-1-8 zone that deducts Second Unit
square footage from the allowable
maximum size of the principal dwelling on
lots of less than 12,000 square feet;
* Explore other innovative uses of Second
Units such as providing housing for multigenerational uses (small families, aging in place, etc.) and develop programs as
feasible, and
* Further amend the Second Unit Program
Ongoing
Ongoing
Complete
Complete
Ongoing
Complete
The City continues to administer and improve the Second Unit Program, now referred to as Accessory Dwelling Units, and has taken the following actions:
*Continue to survey affordability and use of Second Units; *Continue to publish incentives for Second Units through the City website and at City Hall front counter (ongoing);
*Provide direct to the residents the Accessory Dwelling Unit Handbook published by the State Department of Housing and Community Development (HCD) Additionally, the City has adopted an ordinance to allow an additional residential unit on each single-family lot in accordance with the State SB-9 legislation.

H-2.2
The City will explore and implement if
appropriate other options to provide
additional affordable housing opportunities
within its existing housing stock. For
example, shared housing or renting rooms
would be most appropriate for a
community such as Monte Sereno that has
many large housing units capable of
housing more people. Shared Housing
programs match persons needing housing
with homeowners and others who have
space to rent. At a minimum, the City will
contact shared housing agencies and
publicize opportunities to share housing.

Ongoing The City continues to explore shared housing opportunities and programs.

H-2.3
By the end of 2017, the City will evaluate
progress towards meeting its RHNA, in
particular new construction objectives for
extremely low, very low, low and moderate
income households. If the City determines
that fewer than 12 Second Units are
constructed every two years, the City will
evaluate and implement revisions to the
Second Unit program to meet the City's
objectives. As part of this analysis, the City
will consider revising its multi-family zoning
and density standards. If changes are
required that are inconsistent with the
Housing Element, the City will amend the
Housing Element as necessary.

Ongoing Building permits were issued for 14 new Accessory Dwelling Units in 2021. ADU's no longer require a separate Planning application/approval.

H-2.4
The City will work with nearby communities
to explore countywide housing needs and
solutions. On an annual basis, the City
Manager will provide a summary report of
activities in cooperation with other
jurisdictions/agencies to further increase
the supply of affordable housing in the
County of Santa Clara. Also, included in
this report will be a description of the City's
efforts to meet its RHNA goals. This
information will also be included in the
City's annual Housing Element update to
HCD.

Ongoing
The City currently participates with the Housing Trust of Santa Clara County, the Housing Authority of Santa Clara County and the Santa Clara County Office of Affordable Housing.

H-2.5
The City will revise the Municipal Code
(Section 10.05.045) Public ("P") zoning
district by December 2016 to allow
multifamily residential uses by right on the
First Baptist Church site (17765 Daves
Avenue). Revisions will include
development standards that include those
described in Section 6 of this document
(Site Inventory: "Proposed Guidelines for
Public/Residential Multi Family Zone First
Baptist Church Site)." The City will also
complete any amendments to the General
Plan that may be necessary to allow
multifamily uses in the Public ("P") zoning
district by December 2016. If the
necessary amendments are not adopted
by December 2016 and not successful in
encouraging multi-family development, the
City will provide alternate multi-family
residential opportunities and will amend
the Housing Element as necessary to
correct any inconsistencies.

Further, in conjunction with Program H-4.1,
the City will make specific outreach with
developers of housing affordable to lower
income and special need households,
including incentives such as density
bonuses, fee waivers or other incentives.

The City will also assist with identifying
and/or applying for project funding
from*other sources including but not
2017-2018
Ongoing
The City amended its General Plan and Zoning Ordinance to allow multi-family residential uses on the Hacienda site (18840 Saratoga-Los Gatos Road) in June of 2018. The City repealed the previously amended General Plan and Zoning on the First Baptist Church site (17765 Daves Avenue) in August of 2018. That site is currently zoned for two units an acre.

Modifications to the R-M Zoning District were completed in July and December 2012.

The Final Map for development on the Hacienda Site, now referred to as Montalvo Oaks, was approved on November of 2019. Demolition of the site occurred in fall of 2019 and grading and improvements were approved and began in 2019. Building permits for the model homes and sales office were issued in December of 2019.

Building Permits for the remaining 35 single-family dwellings and one accessory dwelling unit were issued in August and November 2020. Construction has been ongoing and is expected to be completed in late Spring 2022.

H-2.6
The City will revise the Municipal Code to
1) allow employee housing that provides
housing for 6 or fewer employees in all
residential zoned areas, 2) include
residential care homes, supportive housing
and transitional housing as a "use by right"
in RM zones and 3) include Municipal
Code Section 10.05 regarding SRO use as
allowable in RM zones
Competed 2016 Modification to allow for residential care homes, supportive housing and transitional housing completed in November 2016. (Does not include SRO) H-3.1
The City will continue to pursue code
enforcement on homes that are not
maintained in compliance with City codes
Ongoing Ongoing based on staff observations during routine visits and in response to complaints.

H-3.2
The City will review and revise on a
biannual basis the Capital Improvement
Program (CIP) to identify public
infrastructure priorities that will maintain
the community's older residential
neighborhoods.

Bi-annually
Annually the Capital Improvement Program (CIP) and priorities are set and approved by the City Council during the budget setting process. The City Council also conducts mid- year budget review to make adjustments as needed to the CIP.

Beginning with Fiscal Year 2017-2018, the City embarked on a five-year Pavement Management Program to improve the overall condition of the City's streets from a Pavement Condition Index rating of 63 (fair) to a rating of 70 (good).

In Fiscal Year 2019-2020 this goal was revised to meet the Metropolitan Transportation Commission’s goal of for the average PCI on local roads to be a rating of 75. As of December 2021 the City’s PCI rating is 72. 59 of the City’s 87 street segments have been resurfaced since Fiscal Year 2017-2018.

H-3.3
• The City will encourage energy
conservation practices for new and
existing residential dwelling units by
enforcing State and local regulations and
encouraging incentives for energy
conservation "best practices." Suggested
actions include:*continue to offer
streamlining and fee waivers for solar
panel installations,*continue the "Build It
Green" program and checklists,*provide
information regarding rebate programs and
energy audits available through PG&E,
and*provide resource materials regarding
green building and conservation programs.

Ongoing
The City has adopted and enforces the California Green Building Code. The City on an ongoing basis provides resource material on green building and conservation programs though the Planning and Building Departments.

In December of 2019 the City adopted the new residential Building Code with a local amendment requiring wiring for electric appliances regardless of the use of gas.

H-4.1
•The City will support special need
households (including physically and
developmentally disabled) in securing
affordable and appropriate housing. The
City will:
* promote the use of Second Units as an
opportunity to provide affordable housing
for special needs individuals, such as
seniors (and their caregivers) and disabled
family members,
* continue to allow transitional housing,
supportive housing and residential care
facilities, including group homes for six or
less persons, as a use by right in all R-1
neighborhoods,
* annually contact nonprofit housing
sponsors to coordinate and implement a
strategy for developing or making housing
available for lower and moderate income
households, including special needs
households, and
* as specified in Program H-2.6, the City
will amend the Municipal Code to allow
supportive housing, transitional housing
and residential care facilities in the RM
zone
Ongoing
The City continues on an ongoing basis to promote the use of second units to potential applicants. The City continues to allow transitional housing, supportive housing and residential care facilities in the R-1 zoning districts. Modification to the Municipal Code to allow transitional housing, supportive housing and residential care facilities in the RM zoning district was completed in July 2016.

H-4.2
Working with other local organizations and
agencies, the City will work to develop a
plan to meet the changing needs of
seniors. As Monte Serena's population
ages, issues such as "aging in place" and
better utilization of existing housing
become paramount. The City can take a
lead role in thoughtfully addressing these
important issues while developing some
potentially innovative housing.

Ongoing
The City of Monte Sereno is partnering with Santa Clara County Department of Aging and Adult Services to become part of the World Health Organization's Global Network of Age-Friendly Cities & Communities.

H-4.3
The City will review existing procedures
and identify revisions to the City's
procedures in order to expedite the
development review process, especially for
special needs housing and affordable
housing for lower and moderate income
households.

Ongoing
The City implemented a Permit Tracking system for the Building Permit process in July of 2020. The systems enables the electronic tracking of the Building Permit process including multi-departmental review and scheduling of inspections. The system streamlines the review of permits and discemination of comments to the applicants from the various departments' review of the permit.

Additionally, the City an electronic Planning permit tracking system which tracks the status of all Planning applications, pending reviews, and items scheduled for public hearing. This streamlines the application tracking for staff by providing automated project status and reporting.

H-5.1
The City will continue to implement its
"Reasonable Accommodations"
procedures as contained in the Municipal
Code.

Ongoing
The City continues to implement its Reasonable Accommodation procedure. During the 2021 calendar year the City did not receive any requests for Reasonable Accommodation.

H-5.2
The City will provide written information on
fair housing laws and resources at the
Planning Department counter as well as on
the City's website. Further, the City will
promote the use of Project Sentinel, a
HUD approved housing counseling agency
in Santa Clara County as a resource for
fair housing information and advisory
services. The City will work with other
organizations to-promptly address
complaint of discrimination in the sale, rent
and development of housing in Monte
Sereno.

Ongoing
Written information on Fair Housing is available at the planning front counter and City's website. The City will continue to promote Project Sentinel as a resource for fair housing information and advisory services. The City has received no complaints of discrimination in calendar year 2021.

Jurisdiction Monte Sereno ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020 Page 52 of 142
Jurisdiction Monte Sereno ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023 (CCR Title 25 §6202) Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields. The description should adequately document how each unit complies with subsection (c) of Government
Code Section 65583.1+
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020 Page 53 of 142
Jurisdiction Monte Sereno
Reporting Period 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

Jurisdiction Monte Sereno
Note: "+" indicates
an optional field
Reporting Period 2021
(Jan. 1 - Dec.
31)
Cells in grey
contain autocalculation formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
Table H
Locally Owned Surplus Sites

Jurisdiction Monte Sereno
Reporting Year 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Current Year
Deed Restricted 0
Non-Deed Restricted 13
Deed Restricted 1
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
3 17
Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 3 17
2 to 4 0 0 0
5+ 0 0 0
ADU 0 14 14
MH 0 0 0
Total 0 17 31
20 20
20 0
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Total Units Constructed with Streamlining
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining

Jurisdiction Monte Sereno
Reporting Year 2021 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Housing Element Update
Consultant RFP $5,000.00 $0.00 None
Update the City's Population and
Housing Data $10,000.00 $0.00 None
Site Selection and Strategy
Identification $15,000.00 $0.00 REAP
Public Outreach and Workshops $7,500.00 $0.00 None
CEQA $25,000.00 $0.00 None
Public Hearings $1,500.00 $0.00 None
Finalize Documents and Submit to
HCD $1,000.00 $0.00 None
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Current Year
Deed Restricted 0
Non-Deed Restricted 13
Deed Restricted 1
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
3 17
Current Year
Deed Restricted 0
Non-Deed Restricted 12
Deed Restricted 1
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 1
17 31

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
In Progress
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 65,000.00
Task Status
Completed
Completed
In Progress
In Progress
In Progress
In Progress
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Jessica Kahn,
Department: City Engineer
Title: Adopting a Resolution to Affirm Compliance with the Surplus Land Act to Satisfy Requirements of One Bay Area Grant (OBAG) Program Recommendation(s):

Staff recommends that City Council adopt a resolution to affirm compliance with the Surplus Land Act, as exists now or may be amended in the future, to satisfy requirements of the Metropolitan Transportation Commission (MTC) for its One Bay Area Grant (OBAG) program.

Background Information:

The Metropolitan Transportation Commission (MTC) distributes federal transportation funds to Bay Area cities and counties. MTC manages a program called One Bay Area Grant Program (OBAG ), which allocates federal transportation funds in a manner that aligns with state level climate policy and regional land use and housing policies. OBAG Cycle 3 is expected to have a call for projects in early 2022.

In order to receive OBAG funds, cities and counties must adopt a resolution verifying that any disposition of surplus land undertaken by the jurisdiction complies with the State Surplus Land Act. Originally enacted in 1968, the Surplus Land Act requires local public agencies, such as cities and transit agencies, to prioritize affordable housing, as well as parks and open space, when disposing of surplus land. Specifically, local agencies must provide a first right of refusal to entities that agree to use sites for affordable housing or parks and open space.

The City must comply with this State law whether or not a resolution is adopted. Adoption of the resolution simply makes the City eligible for OBAG 3 grant application consideration. At present, the City does not have Surplus Land as defined by the Act.

Fiscal Impact:

The proposed action in itself does not have any General Fund impact, however, adoption of the resolution is required to participate in the OBAG 3 grant program, the City is ineligible for consideration to receive funds from the program without it.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Resolution

RESOLUTION NO. ________

A RESOLUTION OF THE MONTE SERENO CITY COUNCIL TO COMPLY WITH ASSEMBLY BILL 2135, SURPLUS LAND ACT
WHEREAS, the San Francisco region has the highest housing costs in the United States; and WHEREAS, the Bay Area produced less than 30% of the need for low- and moderateincome housing units from 2007-2014; and WHERAS, there are limited funding sources available to secure land for the construction of low- and moderate-income housing; and
WHERAS, public lands can play a critical role in increasing the supply of land for affordable housing;
WHERAS, the Metropolitan Transportation Commission adopted Resolution No. 4202, outlining the programming policy and project selection criteria for the One Bay Area Grant Program (OBAG 2), including certain requirements to access these funds.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monte Sereno that the City of Monte Sereno agrees to comply with the terms of Surplus Land Act - Assembly Bill 2135 (California Government Code § 54220, et seq.), as exists now or may be amended in the future.

I hereby certify that the foregoing is full, true, and correct copy of a Resolution duly passed and adopted by the City Council of the City of Monte Sereno, Santa Clara County, California, at a meeting thereof held on the 15th day of March, 2022.

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________________
Javed I. Ellahie, Mayor
ATTEST:
__________________________________________
Michelle Radcliffe, City Clerk

RESOLUTION NO. ________

A RESOLUTION OF THE MONTE SERENO CITY COUNCIL TO COMPLY WITH ASSEMBLY BILL 2135, SURPLUS LAND ACT
WHEREAS, the San Francisco region has the highest housing costs in the United States; and WHEREAS, the Bay Area produced less than 30% of the need for low- and moderateincome housing units from 2007-2014; and WHERAS, there are limited funding sources available to secure land for the construction of low- and moderate-income housing; and
WHERAS, public lands can play a critical role in increasing the supply of land for affordable housing;
WHERAS, the Metropolitan Transportation Commission adopted Resolution No. 4202, outlining the programming policy and project selection criteria for the One Bay Area Grant Program (OBAG 2), including certain requirements to access these funds.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monte Sereno that the City of Monte Sereno agrees to comply with the terms of Surplus Land Act - Assembly Bill 2135 (California Government Code § 54220, et seq.), as exists now or may be amended in the future.

I hereby certify that the foregoing is full, true, and correct copy of a Resolution duly passed and adopted by the City Council of the City of Monte Sereno, Santa Clara County, California, at a meeting thereof held on the 15th day of March, 2022.

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________________
Javed I. Ellahie, Mayor
ATTEST:
__________________________________________
Michelle Radcliffe, City Clerk

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: PUBLIC HEARINGS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Consider to Approve and Adopt a Resolution for Application 2022-3008 for a Site Development Permit and Tree Removal Permit at 16016 Greenwood Road for a 191 Square-Foot Addition, 528 Square-Foot of New Covered Rear Yard Patios, a New 416 Square-Foot Detached Accessory Structure, and Removal of Five Trees
Recommendation(s):

Staff recommends that the City Council adopt a resolution to approve the Site Development Permit and Tree Removal Permit with the conditions in the attached draft resolution.

Background Information:

Site and Architectural Commission Recommendation
This project was heard by the Site and Architectural Commission at their March 2, 2022 meeting. The Commissioners asked a few questions regarding the trees proposed for removal.

Staff and the project applicant both confirmed that the trees proposed for removal are located in the areas of the proposed construction and that eight replacement trees, as shown on sheet L2.01, are included in the proposed project.

Other than the project applicant, no members of the public spoke during the Public Hearing.

The Commissioners expressed concern with the large amount of impervious coverage at the site; however, given the existing conditions are legal non-conforming and the proposal does reduce the overall impervious coverage. The Commission recommended that the City Council approve the draft resolution as presented 3-0-2 with Commissioner Sharma absent and Commissioner Balasubramanian recusing himself (as he owns property approximately 500 feet from this project site).

The existing conditions on the site have impervious coverage in excess of what is currently permitted under zoning district regulations. These conditions were created before the zoning requirements changed to limit impervious coverage. Where a lawful but non-conforming condition with zoning regulations exists, Monte Sereno Municipal Code 10.07.060.B allows an applicant to change the existing non-conforming conditions only if the City Council determines that the changes proposed would result in conditions that are more compatible with the particular zoning district. Accordingly, the Site and Architectural Commission has rendered a

recommendation to Council that it make such findings and approve the required permits for the project.

Project Background
The existing house and site improvements (including the tennis court, pool, driveways, and walkways) were approved in 1993. The single-story house is 6,317 square feet (including the attached garage), the detached garage is 610 square feet, the existing pool pavilion is 331 square feet, and the existing covered porch area totals 457 square feet.

On January 28, 2022 the property owner of 16016 Greenwood Road submitted an application for a Site Development Permit and a Tree Removal Permit which includes the following main elements:
• A first story addition of 191 square feet at the back of the house; • A net increase of 528 square feet in of covered porch area at the back of the house; • Demolition of an existing 331 square foot accessory structure and construction of a new 416 accessory structure for a pool pavilion;
• Removal of five significant trees; and
• Site alterations to reduce the overall reduction in impervious coverage from 46.6% to

45.3%.

The existing impervious coverage is 46.6%, which exceeds the current standard of 30% for the R-1-44 zoning district. This is a legal non-conforming condition as it was legal when it was first constructed but does not confirm with the current zoning standards.

In accordance with Municipal Code section 10.07.060.B, the City Council is the decisionmaking body for requests to change an existing non-conforming condition to another nonconforming condition, which may be allowed if the Council determines that the changed conditions will be more compatible with the zoning district.

The property is located on Greenwood Road not far from Saratoga-Los Gatos Road and is zoned R-1-44. The subject site has a net lot area of 14,001 square feet with a circular driveway facing Greenwood Road as well as vehicular access from a shared driveway off a Greenwood Road that accesses the side of the lot.

Analysis:

Site Development Permit
The current application includes a 191 square foot addition at the back of the house which would expand the Kitchen and Family Room areas. The project also includes a net increase of 528 square feet in covered porch area at the back of the house for a new Outdoor Kitchen and Dining areas. The existing Pool Pavilion of 331 square feet is proposed to be demolished and replaced with a 416 square foot Pool Pavilion.

All work is proposed at the back of the house and will not affect the streetscape. The existing site exceeds the maximum allowed impervious coverage and is an existing non-conforming

condition. As part of this project, the overall impervious coverage is being reduced through removal of impervious pavement and the use of permeable pavers.

Tree Removal Permit
The application includes a request to remove a total of five trees that are defined as “Significant Trees” based on the Monte Sereno Municipal Code section 10.15.015 as they are each over 25 inches in circumference as measured four feet above grade. The removal of these trees require approval by the City Council as part of the overall application. Other trees on the site that are proposed for removal have a smaller trunk size that do not require approval by the City.

The following table summarizes the Significant Trees proposed for removal:

Tree Number Species Circumference
T4 Crepe Myrtle 38 inches
T5 Crepe Myrtle 38 inches
T9 Chinese Pistache 31 inches
T12 Crepe Myrtle 28 inches
T16 Indian Hawthorn 31 inches
The reason for the removal of these five trees is that they are located within the footprint or near the proposed new construction or hardscape.

Legal Non-Conforming Condition - Impervious Coverage
Following is a summary of the existing and proposed impervious coverage:

Impervious Coverage Existing Proposed
Total Structural Coverage 8,341 sq. ft.

17.38%
8,913 sq. ft.

18.57%
Driveways/Walkways -
Impervious
2,443 sq. ft.

5.1%
2,443 sq. ft.

5.1%
Driveways/Walkways –
Pervious Pavers*
1,752 sq. ft.

3.6%
1,223 sq. ft.

2.6%
Patios-Impervious 9,812 sq. ft.

20.44%
8,346 sq. ft.

17.4%
Patios – Pervious Pavers* 0 825 sq. ft.

1.7%
Total 22,348 sq. ft.

46.6%
21,749 sq. ft.

45.3%
• Actual area is twice the amount shown as only 50% of the area of pervious pavers is counted towards the impervious coverage.

As part of the proposed additional building area and covered patio, the structural coverage at the site will increase by 572 square feet. The applicant is proposing to demolish 1,467 square feet of impervious walkways and patios area in the backyard and construct an additional 593 square feet of pervious pavers (of which, 50% is counted towards the impervious coverage).

The overall result is a decrease in site impervious coverage by 599 square feet.

While the overall impervious coverage at the site is decreasing, the project would still result in a non-conforming condition. The Municipal Code section 10.07.060.B allows an existing legal non-conforming condition to be changed to another non-conforming condition if the City Council determines that the proposed condition is more compatible with the particular zoning district. Here, the project would result in an increase in structural coverage that is within structural coverage limits allowed under existing zoning regulations, and the proposed project would result in an overall net decrease in non-structural impervious coverage. Accordingly, the Council may find that the changed conditions created by the project are more compatible with the current zoning regulations than the existing conditions.

Recommendation on the Site Development Permit
Per Section 10.08.050(B) of the City of Monte Sereno Municipal Code, no Site Development Permit shall be issued unless the following findings are made;

1. Whether the proposed improvement and/or use is compatible with the character of the surrounding neighborhood in which it would be located.

The proposed improvements retain the existing character of the neighborhood in that the alterations are all proposed for the back yard and retain the single-story design and character of the house.

2. Whether the orientation and location of the buildings take into consideration the visual impact which could result from the proposed improvement and/or use.

The proposed additional square footage is a minor expansion of the first floor and a new accessory structure at the rear yard, thus reducing any visual impact the resulting construction would have on the street and neighborhood.

3. Whether the proposed improvements, including architecture, are consistent with the City's design guidelines.

The proposed improvement is consistent with the City’s Guidelines in that the design of the proposed home is not altered and is compatible with the surrounding neighborhood as the streetscape is not changed.

4. If applicable, whether the proposed improvement and/or use will provide for minimum grading and retention of the natural contours of the land then existing in order to protect the natural slope of the lot.

The proposed addition and improvements do not alter the grading of this flat lot.

5. If applicable, whether the proposed improvement and/or use provides for:
a. Retention of significant trees as defined elsewhere in the Code, unless the findings required bySection 10.15.080of the Code can bemade;
The proposed site plan retains 20 trees at the site. See findings for Tree Removal Permit below.
b. Preservation of solar access.

The proposed addition does not increase the existing height of the one-story house and does not block solar access at surrounding properties.

Staff recommends approval of the Site Development Permit application with the conditions included in the draft resolution.

Recommendation on the Tree Removal Permit
Per Section 10.15.070 of the City of Monte Sereno Municipal Code, no Tree Removal Permit shall be approved unless the following findings are made:

A. The significant tree or trees need to be removed to allow reasonable economic enjoyment of the property or the significant tree or trees need to be removed due to disease, danger of falling or threat to owner or surroundingresidents.

The proposed for removal are located in areas proposed for construction or other site improvements.

Removal of significant trees has been minimized and are necessary to allow for reasonable economic enjoyment of the property.

B. If the topography of the land and the effect of the removal of the significant tree will have a significant effect on erosion, soil retention and diversion or increased flow of surface waters.

The effect of the removal of the significant trees will not have a significant effect on erosion, soil retention or diversion or increased flow of surface waters in that the subject site is mostly flat. Most of the perimeter trees are to remain.

C. The number of trees existing in the neighborhood on improved property and the effect the removal would have on the established standard of the area and the property values; and
The proposed project would increase the number of trees in the existing neighborhood through a net increase of four trees on this site.

D. The number of trees the particular parcel can adequately support according to good forestry practices.

The subject site is 1.1 acres and is more than able to accommodate the replacement trees proposed with the landscape plan. Nine replacement trees will be planted, each a minimum size of 24-inch box, as shown on sheet L2.01 of the approved plans.

Staff recommends approval of the Tree Removal Permit application with a condition that the nine replacement trees shown on sheet L2.01 each be a minimum of a 24-inch box in size.

Recommendation on the Legal Non-Conforming Condition – Impervious Coverage Per Section 10.07.060.B of the City of Monte Sereno Municipal Code, the existing nonconforming amount of impervious coverage can be changed to another non-conforming condition when the City Council determines the alteration is more compatible with the zoning district. The Municipal Code does not provide any specific findings required to make this determination.

While the amount of impervious coverage proposed will still exceed the current limit of 30% in R1-44 zoning district, the application includes an overall reduction of impervious area at the site. Staff recommends approval of the altered non-conforming impervious coverage as the proposal reduces the total impervious coverage, thereby making the condition more compatible with the zoning district.

California Environmental Quality Act:

This project is categorically exempt from CEQA per CEQA Guidelines section 15302 – Replacement or Reconstruction (Class 2) and section 15303 – New Construction (Class 3).

None of the exceptions to the use of a categorical exemption, as identified in CEQA Guidelines section 15300.2, applies to this project:
• The project is not located in a sensitive environment such that the project may impact an officially mapped and designated environmental resource of hazardous or critical concern;
• The cumulative effect of successive projects of the same type in the same place, over time, is not likely to be significant, in light of the permitted zoning; • The project does not have a significant environmental impact due to unusual circumstances, in that the project is not unusual in light of the scope of similar permitted projects within the zoning district;
• The project will not damage scenic resources (i.e. trees, historic buildings, or rock outcroppings) within an officially designated state scenic highway; • The project is not located on a listed hazardous waste site; or • The project will not cause substantial adverse change in the significance of a historical resource.

Public Noticing:

A public notice was mailed on March 4, 2022 to all property owners and residents within 300 feet of the subject property. A hearing notice was posted at three locations within the City and on the subject property on March 4, 2022. An agenda for this meeting was posted on the City’s webpage on March 11, 2022.

Attachments:

1. Proposed Plans

2. Arborist Report

3. Draft Resolution 16016 Greenwood Rd

N
N true
north
project north
Attached Garage
Detached Garage
Main Dwelling
Area of new Pool Pavilion: +416 sq ft
Area of new Main Dwelling Addition: +191 sq ft
20' - 0"
6' - 0"
2 0' - 0"
6' - 0"
30' - 0"
10' - 0"
N67˚48'04"E
255.1
8'
N43˚57'40"W 244.13'
30' - 0" 25' - 0"
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New Covered Porch
(Outdoor Dining)
+380 sq ft
New Covered Porch (Outdoor Kitchen)+148 sq ft
Pool Pavilion
Spa Pool
setback
13' - 0".

Area of Pool Pavilion Demolition: -331 sq ft
Area of Covered Porch Demolition: -233 sq ft
20' - 0"
6' - 0"
2 0' - 0"
6' - 0"
30' - 0"
10' - 0"
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N43˚23'30"W 161.98'
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Attached Garage
Detached Garage
Main Dwelling
Spa Pool
Pool Pavilion
Project Summary16016 Greenwood Road, Monte Sereno, Santa Clara County, CaliforniaAssessor's Parcel Number: Parcel #1 front portion of 510-11-003Zoning: R-1-44Lot Area: 53,888 sq ft / 1.24 acres (gross) 48,001 sq ft / 1.10 acres (net)
Allowable Struct. Coverage: 9,600 sq ft (20% of net lot area) Slope: Less than 10%SIZE OF MAIN DWELLING & ACESSORY STRUCTURES Area Existing Size Proposed Size
First Floor 5,414 sq ft 5,605 sq ftGarage (attached) 903 sq ft 903 sq ftCovered Porches 547 sq ft 753 sq ft Total, Main Dwelling 6,774 sq ft 7,261 sq ftGarage (detached) 610 sq ft 610 sq ftPool Pavillion 331 sq ft 416 sq ft Total, on Site 7,715 sq ft 8,287 sq ftSTRUCTURAL COVERAGE Area Existing Size / % of Net Lot Proposed Size / % of Net Lot Main Dwelling 6,774 sq ft / 14.11% 7,261 sq ft / 15.13%Accessory Structures 951 sq ft / 1.96% 1,026 sq ft / 2.14%Pool & Spa 626 sq ft / 1.30% 626 sq ft / 1.30% Total 8,341 sq ft / 17.38% 8,913 sq ft / 18.57%IMPERVIOUS COVERAGE Area Existing Size / % of Net Lot Proposed Size / % of Net Lot Total Struct. Cover 8,341 sq ft / 17.38% 8,913 sq ft / 18.57%Impervious Pavement 12,255 sq ft / 25.53% 10,788 sq ft / 22.47%Permeable Pavement 3,504 sq ft / 7.30% 4,097 sq ft / 8.53% Total Coverage 24,100 sq ft / 50.21% 23,798 sq ft / 49.57%Allowable Structural Coverage for this lot: 9,600 sq ft (20% of Net Lot)Allowable Impervious Paving Coverage for this lot: 14,400 sq ft (30% of Net Lot)Description of the Scope of WorkThis project is an interior remodel of an existing 5,414 square foot Main Dwelling consisting of alterations to a kitchen, family room, laundry, and bathroom, with the addition of 191 new square feet of conditioned living area, bringing the Main Dwelling to 5,605 total square feet. The existing Main Dwelling has 547square feet of covered porches. This project proposes the removal of 233 square feet of existing covered porches and the addition of 528 square feet of new covered porch area for a new outdoor kitchen and dining area. This would increase the covered porch area by 206 square feet, bringing it to 753 square feet in total.

An existing accessory pool pavilion of 331 square feet will be demolished and replaced with a new structure of 416 square feet adding 85 new square feet. The existing site has 12,255 square feet of impervious pavement coverage. This project proposes removal of 1,467 square feet of impervious pavement, for 10,788 square feet of lot coverage. The existing site has 3,504 square feet of permeable pavement coverage. This project proposes adding 593 square feet of permeable pavement, for a total of 4,097 square feet of lot coverage.

Key
Object/Area to Demolish:

Area of Main Dwelling Addition:

Main Dwelling, First Floor:

Main Dwelling, Covered Porches:

Main Dwelling, Attached Garage:

Accessory Struct., Detached garage:

Notes1. See Landscape Plan for tree locations, sizes, proposed tree removal and new tree locations.

2. This project proposes no substantial grading or excavation. All new building slabs and landscape flatwork are proposed for existing grade. 3. New rain gutters, rain leaders and area drains will connect to existing approvaed site drainage and retention.

4. For impervious and permeable lot coverage, refer to Landscape Plan and Grading & Drainage Plan Drawing IndexG1.01 Project Information, Demolition Site Plan, Proposed Site PlanL1.01 Grading Site PlanD1.01 Demolition Floor PlanD1.02 Demolition Roof PlanA2.01 Floor PlanA2.03 Roof PlanA3.01 Exterior ElevationsA3.02 Exterior Elevations & SectionA3.04 Views of BackyardA3.03 Pool Pavilion Plans, Elevations & SectionL2.01 Landscape Site Plan Accessory Struct., Pool Pavillion:

Pool & Spa:

Permeable pavement:

Impervious pavement:

Landscaped Area:

D1.03 Demolition ElevationsD1.00 Site Demo Plan - Lot Coverage Project:Date:Issuance:

Addition & Alterations to the

H E F F E R N A N R E S I D E N C E
16016 Greenwood Road Monte Sereno, CA 95030
2107February 09, 2022Site Development Permit Application Rev1 Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/9/2022 10:12:45 AM G1.01 Project Information
G1.01 1/16" = 1'-0"
1 Site Plan - Proposed Additions
G1.01 1/16" = 1'-0"
2 Demolition Site Plan

52 510.32 NAIL
53 514.09 NAIL
54 519.77 NAIL
56 512.64

IRON PIPE
57 511.30

IRON PIPE
58 511.02

IRON PIPE
59 519.88
IRON PIPE 60
519.80
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510.46 NAIL
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510.31 NAIL304
510.30 NAIL 305
510.46 NAIL
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IRON PIPE
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65 513.37 CUT X
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71 506.02 HUB & TACK
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Project NumberDescription Scale Stamp/Signature LOCATION MAP Landscape Architect 181 3rd Street, Suite 100 San Rafael, CA 94901 Tel +1 415 259 0190 Design Notes HEFFERNAN RESIDENCE 16016 GREENWOOD RD MONTE SERENO, CA 95030 1 2022-02-04 PERMIT DRAFT Updated plans do not change or affect the existing stormwater retention plan. 2 2022-02-09 PERMIT REVISION 1/16" = 1'-0" D1.00 SITE DEMO PLAN LOT COVERAGE SCALE: 1/16"=1'-0" 0 10' 20' 40' LEGEND SITE COVERAGE AREAS ADDITION: PERVIOUS PAVING 1,467 SF 593 SF DEMO: IMPERVIOUS PAVING PROPOSED - EXISTING TO REMOVE - EXISTING TO RETAIN - DEMOLITION SITE PLAN PROPOSED SITE PLAN

1. Remove existing window and casing

2. Prepare wall for new window opening

3. Remove existing door and casing

4. Prepare wall for new door opening

5. Remove existing wall

6. Remove existing roof

7. Remove existing ceiling / soffit

8. Remove existing decorative timber trusses

9. Remove all interior finishes

10. Remove casework

11. Remove appliance

12. Remove plumbing fixture

13. Remove existing concrete slab and grade beams

14. Remove brick mantle & hearth

15. Remove brick, fireplace & chimney

16. Remove brick facade

17. Remove gutter & downspouts

18. Remove dormer

19. Remove roof & sheathing for new skylight

20. Remove roof
Demolition key notes

1. The general contractor shall identify water, gas, sewer and electrcal service lines that are to be retained and protect them during demoltion.

2. These drawings are intended to show the general scope of demoltion. The general contractor is responsible for removal of all items not specifically addressed here but necessary for to execute the scope of work described in these documents.

3. The general contractor shall remediate and remove all discovered hazardous materials in a manner consistent with state and local law.

4. Remove all abandoned electrical wiring, conduit and fixtures.

5. Remove all abandoned plumbing and waste lines, cap all stubs.

6. Locate all structurally bearing walls, shear walls, posts and other structure and provide shoring before beginning disassembly.

Demolition general notes
Existing Entry Hall
(no work)
Existing Owners' Bedroom Suite
(no work)
Existing Dining Room
(no work)
Existing Dining Room
(no work)
Existing Library
(no work)
Existing
Bedroom Suite
(no work)
Existing Porch
(no work)
Existing
Bedroom Suite
(no work) Existing
Bedroom Suite
(no work)
Existing Porch
(no work)
Existing
Bedroom Suite
(no work)
Existing
Attached 3-Car
Garage
(no work)
Existing
Mechanical
Room
Existing
Mechanical
Room
Existing Dettached 2-Car Garage
(no work)
Existing
Laundry
Existing
Bathroom
Existing
Kitchen
Existing
Breakfast Room
Existing
Covered Porch
Existing
Bar
Existing
Family Room
Existing
Family Room
remove and retain existing air
conditioner for reinstallation
1 1 1
1 1
2 2 2
5 7
8 14
retain
existing
fireplace
10 10
5 3 5
5 3
4 4 3
10 15
5 3 1 1 3
3 10
12 12 10
3 5
12 12 10
5 3
This is an existing shear wall
13 1
5 3
12 10
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Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:54:16 PM
D1.01
Demolition Floor Plan
D1.01 1/4" = 1'-0"
1 Demolition Floor Plan
18 19
19 19
17 19
19 17
N

1. Remove existing window and casing

2. Prepare wall for new window opening

3. Remove existing door and casing

4. Prepare wall for new door opening

5. Remove existing wall

6. Remove existing roof

7. Remove existing ceiling / soffit

8. Remove existing decorative timber trusses

9. Remove all interior finishes

10. Remove casework

11. Remove appliance

12. Remove plumbing fixture

13. Remove existing concrete slab and grade beams

14. Remove brick mantle & hearth

15. Remove brick, fireplace & chimney

16. Remove brick facade

17. Remove gutter & downspouts

18. Remove dormer

19. Remove roof & sheathing for new skylight

20. Remove roof
Demolition key notes

1. The general contractor shall identify water, gas, sewer and electrcal service lines that are to be retained and protect them during demoltion.

2. These drawings are intended to show the general scope of demoltion. The general contractor is responsible for removal of all items not specifically addressed here but necessary for to execute the scope of work described in these documents.

3. The general contractor shall remediate and remove all discovered hazardous materials in a manner consistent with state and local law.

4. Remove all abandoned electrical wiring, conduit and fixtures.

5. Remove all abandoned plumbing and waste lines, cap all stubs.

6. Locate all structurally bearing walls, shear walls, posts and other structure and provide shoring before beginning disassembly.

Demolition general notes
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:54:18 PM
D1.02
Demolition Roof Plan
D1.02 1/4" = 1'-0"
1 Demolition Roof Plan
19 18
17 3 4 2 1 3 4 2 1 2 1
17 17
2 1
2 1 2 1
17 17
13 5 5 16
2 1
19 1 2 5
6 17
17 18
19 19
6 1. Remove existing window and casing

2. Prepare wall for new window opening

3. Remove existing door and casing

4. Prepare wall for new door opening

5. Remove existing wall

6. Remove existing roof

7. Remove existing ceiling / soffit

8. Remove existing decorative timber trusses

9. Remove all interior finishes

10. Remove casework

11. Remove appliance

12. Remove plumbing fixture

13. Remove existing concrete slab and grade beams

14. Remove brick mantle & hearth

15. Remove brick, fireplace & chimney

16. Remove brick facade

17. Remove gutter & downspouts

18. Remove dormer

19. Remove roof & sheathing for new skylight

20. Remove roof
Demolition key notes

1. The general contractor shall identify water, gas, sewer and electrcal service lines that are to be retained and protect them during demoltion.

2. These drawings are intended to show the general scope of demoltion. The general contractor is responsible for removal of all items not specifically addressed here but necessary for to execute the scope of work described in these documents.

3. The general contractor shall remediate and remove all discovered hazardous materials in a manner consistent with state and local law.

4. Remove all abandoned electrical wiring, conduit and fixtures.

5. Remove all abandoned plumbing and waste lines, cap all stubs.

6. Locate all structurally bearing walls, shear walls, posts and other structure and provide shoring before beginning disassembly.

Demolition general notes
D1.03 1/4" = 1'-0"
2 South Elevation - Demolition
D1.03 1/4" = 1'-0"
1 West Elevation - Demolition
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:54:22 PM
D1.03
Demolition Elevations
65 513.37 CUT X
66 513.32 CUT X
67 511.65 NAIL
68 510.61 CUT X
69 510.30 NAIL
70 508.12 HUB & TACK
71 506.02 HUB & TACK
E Monte Sereno Grading Drainage Ph.1&2 2022-01-21 Monte Sereno Grading Drainage Ph.1 TW 515.23 BW 511.73 TW 515.23 BW 511.73 TS 512.23 BS 511.75 TS 512.31 BS 511.77 TS 512.26 BS 511.72 TS 512.26 BS 511.72 BW 511.75 BW 511.70 BW 511.69 513.15 512.89 515.25 515.25 515.25 511.55 513.75 513.66 513.72 513.72 513.75 513.68 513.70 513.70 513.75 513.75 513.56 513.65 513.75 FF 515.78 FFE 515.25 FF 513.75 512.85 513.38 513.39 513.38 513.32 513.40 513.34 513.32 513.32 513.27 511.68 511.70 513.34 512.80 513.17 511.27 513.20 513.60 513.71513.78 513.32 513.42 511.5 511.52511.64 511.64 511.64 511.50 511.52 511.52 511.50 511.49 511.49 511.30 511.32 511.32511.50 BW 511.75 513.40 513.34 512.80 513.48 513.48 513.42 513.52 FF 514.06 511.50 FF 511.55 511.55 511.25 511.45 512.75 511.0 512.75 513.38 513.38 513.68 BS 513.58 BS 513.56 513.29 513.40 513.39 512.85 511.40 511.40 511.30 511.64 511.56 R
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+1525 +1525 GENERAL NOTES KEY PLAN Date Description Project Name Project Number Description Scale Stamp/Signature LOCATION MAP Landscape Architect 181 3rd Street, Suite 100 San Rafael, CA 94901 Tel +1 415 259 0190 Design Notes HEFFERNAN RESIDENCE 16016 GREENWOOD RD MONTE SERENO, CA 95030 1 2022-01-21 DRAFT Updated plans do not change or affect the existing stormwater retention plan. 2 2022-01-28 PERMIT SUBMITTAL3 2022-02-09 PERMIT REVISION 4 2022-02-11 T9 DIAM. REVISION 1/8" = 1'-0" L1.01 GRADING SITE PLAN SCALE: 1/8"=1'-0" 0 5' 10' 15' TREE # SPECIES TRUNK DIAM. CANOPY DIAM. STATUS HEALTH T1T2T3T4T5T6T7 **T8T9T10 T11 T12 T13 T14 T15 RETAIN RETAIN RETAIN REMOVE REMOVE REMOVE T16 T17 T18 T19 REMOVE REMOVE REMOVE REMOVE REMOVE REMOVE REMOVE RETAIN RETAIN RETAIN RETAIN RELOCATED T20 T21 T22 T23 T24 T25 T26 T27 T28 T29 T30 T31 RETAIN RETAIN RETAIN T32 T33 T34 RETAIN RETAIN RETAIN RETAIN RETAIN RETAIN REMOVE REMOVE 1'' 1'' 12'' 12'' 12'' 8'' 9'' 26'' 10'' 9'' 5'' 9'' 9'' 7'' 5'' 10'' 6'' 6'' 4'' 8'' 6'' 2'' 4'' 2'' 6'' 2'' 2'' 2'' 4'' 9'' 9'' 9'' 4'' 9'' LEGEND Existing to retain Existing to remove Existing to relocated 20 STATUS QTY13 1 E
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65 513.37 CUT X
66 513.32 CUT X
67 511.65 NAIL
68 510.61 CUT X
69 510.30 NAIL
70 508.12 HUB & TACK
71 506.02 HUB & TACK
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68 510.61 CUT X
69 510.30 NAIL
70 508.12 HUB & TACK
+1525 +1525 GENERAL NOTES KEY PLAN Date Description Project Name Project Number Description Scale Stamp/Signature LOCATION MAP Landscape Architect 181 3rd Street, Suite 100 San Rafael, CA 94901 Tel +1 415 259 0190 Design Notes 1 2022-01-21 DRAFT HEFFERNAN RESIDENCE 16016 GREENWOOD RD MONTE SERENO, CA 95030 2 2022-01-28 PERMIT SUBMITTAL3 2022-02-09 PERMIT REVISION 4 2022-02-11 T9 DIAM. REVISION LANDSCAPE SITE PLAN TREE # SPECIES TRUNK DIAM. CANOPY DIAM. STATUS HEALTH T1T2T3T4T5T6T7T9T10 T11 T12 T13 T14 T15 RETAIN RETAIN RETAIN REMOVE REMOVE REMOVE T16 T17 T18 T19 REMOVE REMOVE REMOVE REMOVE REMOVE REMOVE REMOVE RETAIN RETAIN RETAIN RETAIN RELOCATED T20 T21 T22 T23 T24 T25 T26 T27 T28 T29 T30 T31 RETAIN RETAIN RETAIN T32 T33 T34 RETAIN RETAIN RETAIN RETAIN RETAIN RETAIN REMOVE REMOVE 1'' 1'' 12'' 12'' 12'' 8'' 9'' 26'' 10'' 9'' 5'' 9'' 9'' 7'' 5'' 10'' 6'' 6'' 4'' 8'' 6'' 2'' 4'' 2'' 6'' 2'' 2'' 2'' 4'' 9'' 9'' 9'' 4'' 9'' GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD Cercis occidentalis Lagerstroemia indica Lagerstroemia indica Lagerstroemia indica Lagerstroemia indica 15' 15' 15' 15' Lagerstroemia indica 15' Lagerstroemia indica 10' GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD 5' 4' 10' 15' 30' 20' 30' 5' 10' 15' 10' 6' 10' 15' 10' 5' 5' 5' 5' 4' 8' 6' 6' 10' 12' 10' Photinia glabra Rhaphiolepis indica Acer palmatum Pistacia chinensis Malus domestica Pyrus Citrus sinensis Citrus reticulata Prunus Prunus Ficus carica Pyrus Prunus Lagerstroemia indica Lagerstroemia indica Sequoia sempervirens Pistacia chinensis Camphor Camphor Lagerstroemia indica Lagerstroemia indica Betula Betula GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD GOOD RETAIN RETAIN RETAIN REMOVE Cercis occidentalis Lagerstroemia indica Acer palmatum Acer palmatum 10' 10' PLANTING ZONE LEGEND Acer palmatum Japanese maple NEW LANDSCAPE AREA EXISTING SCREENING TO REMAIN Cercis occidentalis Western Redbud Ginkgo biloba Maidenhair Tree Magnolia grandiflora 'Little Gem' Southern Magnolia Existing Tree (Ph.1 only) Prunus cesarasifera 'Krauter Vesuvius' Purple Leaf Plum 2 BOTANICAL / COMMON NAME QTY222
4 1 AREAS 1585 SF 2510 SF LEGEND Existing to retain Existing to remove Existing to relocated 20 STATUS QTY13 1 E
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New Outdoor Kitchen
New Outdoor Dining
New Bar
existing fireplace
Existing Entry Hall
(no work)
New
Powder
Room
New Laundry
New Kitchen
Existing Owners' Bedroom Suite
(no work)
Existing Dining Room
(no work)
Existing Dining Room
(no work)
Existing Library
(no work)
Existing
Bedroom Suite
(no work)
Existing
Powder Room
(no work)
Existing Porch
(no work)
Existing
Bedroom Suite
(no work) Existing
Bedroom Suite
(no work)
Existing Porch
(no work)
Existing Hall
(no work)
New Vestibule
New Landing
& Stair
New Family Room
Existing
Bedroom Suite
(no work)
Existing
Attached 3-Car
Garage
(no work)
Existing
Mechanical
Room
Existing
Mechanical
Room
Existing Dettached 2-Car Garage
(no work)
23' - 0" 17' - 6" 14' - 6" 18' - 0" 12' - 0" 16' - 0" 15' - 0" 18' - 8 1/2" 72' - 0"
5' - 6" 9' - 0" 20' - 6" 10' - 0" 12' - 0"
3' - 10" 14' - 2" 7' - 9" 26' - 9" 20' - 0" 10' - 6" 15' - 0" 19' - 0" 12' - 6" 29' - 5 1/2"
9"
26' - 0"
7' - 11 1/2" 9" 26' - 0 1/2" 9" 8' - 3"
20' - 3" 9" 13' - 2 1/2"
10' - 3 3/4" 19' - 8" 10' - 3"
12' - 5 1/2"
10' - 0 1/2"
outline of demolished exterior
perimeter of Main Dwelling
shown for reference
BBQ
F R
N
R
existing wood stud wall
new wood stud wall
Key
Notes

1. Areas of new work shown in color.

2. Areas without work proposed left white.

3. See Landscape Site Plan for exerior work.

Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:52:46 PM
A2.01
Floor Plan
A2.01 1/4" = 1'-0"
1 Floor Plan
New limestone finished floor over slab on grade
New limestone finished floor
over slab on grade
Limestone countertop
new aluminum framed skylight
new low slope built-up roof
tempered UV coated glass
7" / 12"
7" / 12" 7" / 12" 7" / 12"
new ridge, match slop of existing roof
9" / 12" 9" / 12"
N
open to below
1/4" / 12"
new low slope built-up roof over bay
wood cornice with painted sheet metal coping
line of existing roof shown for refrence
wood balustrade with painted sheet metal coping
perimeter sheet metal gutter
anodized aluminum atrium/skylight frame
with tempered glass panels
wood cornice
cricket
9" / 12"
9" / 12"
9" / 12" 9" / 12"
approximate limit of work within this boundary
new aluminum framed skylighs
match existing composition shingle roofing
Notes

1. Where new windows are to be inserted, remove all existing painted 1x6 cedar trim

2. Where existing openings are to be filled, match exterior cement plaster finish. Paint to match.

3. Existing windows are Anderson vinyl clad.

4. New windows are custom fabricated, painted wood frames sills, and sashes with true divided lights.

5. No exterior casings at new window openings in cement plaster. Return cement plaster to window frame, typical.

6. New doors are custom fabricated, painted wood frames, thresholds and leafs with true divided lights.

7. New and existing skylights have anodized aluminum frames with gray finish.

Key
Composition shingle (existing and new)
Certainteed Landmark Solar, Crystal Gray
Cedar millwork, custom milled profiles (existing and new) Painted Benjamin Moore, Dove White
1x6 cedar trim (existing)
Painted Benjamin Moore, Violet Pearl
Cedar cladding, custom millwork & accessores (new)
Painted Farrow & Ball, Parma Gray
Hand-trowelled cement plaster (existing and new)
Painted Benjamin Moore, Glacier White
(match new work to existing)
Decorative brick masonry
Endicott Danish Hand Moulded, Terracotta
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:52:51 PM
A2.03
Roof Plan
A2.03 1/4" = 1'-0"
1 Roof Plan
No work proposed for this elevation
new fixed sash/casement wood window with divided lights new painted wood shutters
new wood clad bay window
new roof over existing space, match composition shingle roofing new aluminum framed skylight in existing roof
detached garage shown, beyond
Notes

1. Where new windows are to be inserted, remove all existing painted 1x6 cedar trim

2. Where existing openings are to be filled, match exterior cement plaster finish. Paint to match.

3. Existing windows are Anderson vinyl clad.

4. New windows are custom fabricated, painted wood frames sills, and sashes with true divided lights.

5. No exterior casings at new window openings in cement plaster. Return cement plaster to window frame, typical.

6. New doors are custom fabricated, painted wood frames, thresholds and leafs with true divided lights.

7. New and existing skylights have anodized aluminum frames with gray finish.

Key
Composition shingle (existing and new)
Certainteed Landmark Solar, Crystal Gray
Cedar millwork, custom milled profiles (existing and new) Painted Benjamin Moore, Dove White
1x6 cedar trim (existing)
Painted Benjamin Moore, Violet Pearl
Cedar cladding, custom millwork & accessores (new)
Painted Farrow & Ball, Parma Gray
Hand-trowelled cement plaster (existing and new)
Painted Benjamin Moore, Glacier White
(match new work to existing)
Decorative brick masonry
Endicott Danish Hand Moulded, Terracotta
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:53:03 PM
A3.01
Exterior Elevations
A3.01 1/4" = 1'-0"
1 North Elevation
A3.01 1/4" = 1'-0"
3 East Elevation
new painted wood shutters
new wood clad bay window
new cedar cornice at eave and rake, return eave at gable end, typ. new aluminum framed skylight in existing roof
new fixed sash and casement wood windows with divided lights, typ new painted wood attic vents, typ.
new wood balustrade with turned wood balusters, painted sheet metal coping, typ. plaster relief sculpture at frieze, typ.
wood pilaster with composite order capital and base, typ. new anodized aluminum atrium/skylight frame with tempered glass panels new wood lattice at back and sides of outdoor kitchen
new limestone base
new painted wood cladding at outdoor kitchen
limestone base and stairs
3 A3.02
new aluminum framed skylight in existing roof
new wood balustrade with turned wood balusters, painted sheet metal coping, typ. plaster relief sculpture at frieze, typ.
wood pilaster with composite order capital and base, typ. new anodized aluminum atrium/skylight frame with tempered glass panels new wood lattice at back and sides of outdoor kitchen
new painted cedar cladding and millwork at outdoor kitchen detached garage shown, hidden Notes

1. Where new windows are to be inserted, remove all existing painted 1x6 cedar trim

2. Where existing openings are to be filled, match exterior cement plaster finish. Paint to match.

3. Existing windows are Anderson vinyl clad.

4. New windows are custom fabricated, painted wood frames sills, and sashes with true divided lights.

5. No exterior casings at new window openings in cement plaster. Return cement plaster to window frame, typical.

6. New doors are custom fabricated, painted wood frames, thresholds and leafs with true divided lights.

7. New and existing skylights have anodized aluminum frames with gray finish.

Key
Composition shingle (existing and new)
Certainteed Landmark Solar, Crystal Gray
Cedar millwork, custom milled profiles (existing and new) Painted Benjamin Moore, Dove White
1x6 cedar trim (existing)
Painted Benjamin Moore, Violet Pearl
Cedar cladding, custom millwork & accessores (new)
Painted Farrow & Ball, Parma Gray
Hand-trowelled cement plaster (existing and new)
Painted Benjamin Moore, Glacier White
(match new work to existing)
Decorative brick masonry
Endicott Danish Hand Moulded, Terracotta
A3.02 1/4" = 1'-0"
1 South Elevation
A3.02 1/4" = 1'-0"
2 West Elevation
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:53:19 PM
A3.02
Exterior Elevations & Section
A3.02 1/4" = 1'-0"
3 Dining Pavilion Transverse Section
13' - 6 " from existing grade to top of balustrade
15" - 0 " from existing grade to top of new ridge
new wood balustrade with turned wood
balusters, painted sheet metal coping, typ.
plaster relief sculpture at frieze, typ.
wood pilaster with composite
order capital and base, typ.
new wood lattice at back of pool pavilion
new limestone base
new painted wood cladding
new roof over existing space, match
composition shingle roofing
7 A3.03
27' - 6"
2' - 7" 6' - 0" 2' - 2" 6' - 0" 2' - 2" 6' - 0" 2' - 7" 14' - 9"
3' - 0" 8' - 9" 3' - 0"
N
wood balustrade with painted sheet metal coping
perimeter sheet metal gutter
wood cornice
wood balustrade with painted sheet metal coping
Notes

1. Where new windows are to be inserted, remove all existing painted 1x6 cedar trim

2. Where existing openings are to be filled, match exterior cement plaster finish. Paint to match.

3. Existing windows are Anderson vinyl clad.

4. New windows are custom fabricated, painted wood frames sills, and sashes with true divided lights.

5. No exterior casings at new window openings in cement plaster. Return cement plaster to window frame, typical.

6. New doors are custom fabricated, painted wood frames, thresholds and leafs with true divided lights.

7. New and existing skylights have anodized aluminum frames with gray finish.

Key
Composition shingle (existing and new)
Certainteed Landmark Solar, Crystal Gray
Cedar millwork, custom milled profiles (existing and new) Painted Benjamin Moore, Dove White
1x6 cedar trim (existing)
Painted Benjamin Moore, Violet Pearl
Cedar cladding, custom millwork & accessores (new)
Painted Farrow & Ball, Parma Gray
Hand-trowelled cement plaster (existing and new)
Painted Benjamin Moore, Glacier White
(match new work to existing)
Decorative brick masonry
Endicott Danish Hand Moulded, Terracotta
concrete firebox for gas-only fireplace
painted sheet metal shroud for fireplace exhaust
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
January 28, 2022
Site Development Permit
Application
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
1/24/2022 3:28:08 PM
A3.03
Pool Pavillion Plans, Elevations
& Section
A3.03 1/4" = 1'-0"
3 Pool Pavillion - North Elevation
A3.03 1/4" = 1'-0"
5 Pool Pavillion - East Elevation
A3.03 1/4" = 1'-0"
6 Pool Pavillion - South Elevation
A3.03 1/4" = 1'-0"
4 Pool Pavillion - West Elevation
A3.03 1/4" = 1'-0"
1 Pool Pavilion Plan
A3.03 1/4" = 1'-0"
2 Pool Pavilion Roof Plan
A3.03 1/4" = 1'-0"
7 Pool Pavilion Transverse Section
New limestone finished floor over slab on grade
Project:

Date:

Issuance: Addition & Alterations to the
H E F F E R N A N R E S I D E N C E16016 Greenwood Road Monte Sereno, CA 95030 2107
February 09, 2022
Site Development Permit
Application Rev1
Scale when printed 24"x48":
0 1 2
Scale when printed 12"x24":
0 1/2 1
2/8/2022 4:54:13 PM
A3.04
Views of Backyard
View of Outdoor Kitchen (center) with Detached Garage (far left) View of South Elevation of Main Dwelling, showing new Outdoor Kitchen (far left), Outdoor Dining Pavilion (center) and altered Family Room facade (right)
View of South Elevation of Main Dwelling, showing new
Outdoor Kitchen (far left), Outdoor Dining Pavilion (center) and altered Family Room facade (right)
View of Pool Pavilion
15466 Los Gatos Blvd. Suite 109-338  Los Gatos, CA 95032  Toll-free: 866.936.8733  Fax: 510.443.1060 CA Contractor 879506
January 26, 2022
Trevor Harmon
16016 Greenwood Rd
Monte Sereno, California 95030

ARBORIST REPORT
On January 20th, 2022, I inspected one 34 trees– for Trevor who is working on a construction project for the client whom resides at 16016 Greenwood Rd.

Although the recommendations in this report are based on sound and accepted horticultural practices, the author cannot be held responsible for the final outcome of the recommendations or any liabilities associated with this project. Tree inspections, in this case, do not cover all internal cavities, condition of the root system nor non-visible structural defects or disease.

Please consider my observations as noted below:

Tree #1 – Remove
Subject tree – Cercis occidentalis - Western Redbud
DBH – 1”
Height – Approximately 6 feet
Crown Spread – Approximately 4 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. New planting - less than 2 years old.

Page | 2
Tree #2 – Remove
Subject tree – Cercis occidentalis - Western Redbud
DBH –1”
Height – Approximately 6 feet
Crown Spread – Approximately 5 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. New planting - less than 2 years old.

Page | 3
Tree #3
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH – 12”
Height – Approximately 20 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 4
Tree #4 – Remove
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH – 12”
Height – Approximately 30 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 5
Tree #5 – Remove
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –12”
Height – Approximately 30 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 6
Tree #6
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –8”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. This tree was pruned for height reduction (pollarded) this Fall.

Page | 7
Tree #7
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. This tree was pruned for height reduction ( pollarded ) this Fall.

Page | 8
Tree #8
Subject tree – Sequoia sempervirens - Coastal Redwood
DBH – 26”
Height – Approximately 55 feet
Crown Spread – Approximately 30 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Very healthy tree that is good vigor.

Page | 9
Tree #9 – Remove
Subject tree – Pistacia chinensis - Chinese Pistache
DBH –10”
Height – Approximately 25 feet
Crown Spread – Approximately 20 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 10
Tree #10
Subject tree – Camphor - Camphor
DBH –9”
Height – Approximately 35 feet
Crown Spread – Approximately 30 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 11
Tree #11 – Remove
Subject tree – Camphor - Camphor
DBH –5”
Height – Approximately 15 feet
Crown Spread – Approximately 5 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Immature tree with a good central leader.

Page | 12
Tree #12 – Remove
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 13
Tree #13
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 14
Tree #14 – Remove
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –7”
Height – Approximately 15 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 15
Tree #15
Subject tree – Photinia glabra - Photinia
DBH –5”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 16
Tree #16 – Remove
Subject tree – Rhaphiolepis indica - Indian Hawthorne
DBH –10”
Height – Approximately 15 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 17
Tree #17 – Relocated
Subject tree – Acer palmatum - Japanese Maple
DBH –6”
Height – Approximately 10 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 18
Tree #18 – Remove
Subject tree – Acer palmatum - Japanese Maple
DBH –6”
Height – Approximately 5 feet
Crown Spread – Approximately 6 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 19
Tree #19 – Remove
Subject tree – Acer palmatum - Japanese Maple
DBH –4”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 20
Tree #20
Subject tree – Pistacia chinensis - Chinese Pistache
DBH –8”
Height – Approximately 20 feet
Crown Spread – Approximately 15 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 21
Tree #21
Subject tree – Malus domestica - Apple
DBH –6”
Height – Approximately 10 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 22
Tree #22
Subject tree – Pyrus - Pear
DBH –2”
Height – Approximately 5 feet
Crown Spread – Approximately 5 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 23
Tree #23
Subject tree – Citrus sinensis - Orange
DBH –4”
Height – Approximately 5 feet
Crown Spread – Approximately 5 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 24
Tree #24
Subject tree – - Citrus reticulata - Mandarin
DBH –2”
Height – Approximately 6 feet
Crown Spread – Approximately 5 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 25
Tree #25
Subject tree – Prunus - Plum
DBH –6”
Height – Approximately 6 feet
Crown Spread – Approximately 5 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 26
Tree #26
Subject tree – Prunus - Apricot
DBH –2”
Height – Approximately 5 feet
Crown Spread – Approximately 4 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 27
Tree #27
Subject tree – Ficus carica - Fig
DBH –2”
Height – Approximately 6 feet
Crown Spread – Approximately 8 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 28
Tree #28 – Remove
Subject tree – Pyrus - Pear
DBH –2”
Height – Approximately 8 feet
Crown Spread – Approximately 6 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 29
Tree #29 – Remove
Subject tree – Prunus - Plum
DBH –4”
Height – Approximately 10 feet
Crown Spread – Approximately 6 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent. Fruit tree that has been pruned for production.

Page | 30
Tree #30
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 31
Tree #31
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 32
Tree #32
Subject tree – Lagerstroemia indica - Crapemyrtle
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 33
Tree #33
Subject tree – Betula - Birch
DBH –4”
Height – Approximately 18 feet
Crown Spread – Approximately 12 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 34
Tree #34
Subject tree – Betula - Birch
DBH –9”
Height – Approximately 15 feet
Crown Spread – Approximately 10 feet
Observations -- Overall vigor of the tree is good with no signs of pest infestation. The crown density is normal and I see no recent changes in load factors. There are no broken branches at time of inspection and the response growth is decent.

Page | 35
Definition: Practices to preserve and protect desirable trees from damage during project development.

Purpose: To preserve and protect trees which have present or future value for the use in protection from erosion, for their landscape and aesthetic value, or for other environmental benefits.

I. The tree canopy/root zones of trees designated to be preserved shall be protected during the entire construction process.

II. Prior to the start of any site work, the contractor will erect [semi- permanent fencing / Driven posts when possible] around trees which are to be preserved and sensitive root zones which are to be protected within the construction site. The fence shall be placed around the trees to be protected with a radius determined by the superintendent of grounds or college arborist.

III. The Contractor shall be responsible for installation and maintenance of all tree protection fencing.

IV. Protective fencing shall remain undisturbed until ALL site work has been completed.

The Contractor shall remove fencing at completion of project. If protective fencing is damaged, the Contractor shall IMMEDIATELY execute the necessary repairs to reestablish the protective fencing to original configurations.

V. All work conducted in the ground within the protection zone of any protected tree should be accomplished with hand tools only.

VI. The Contractor shall be held liable for any damages to protected trees and root zones caused by unauthorized intrusions into the protected areas during construction activity. Additionally, the Contractor shall be held liable for damages incurred to any tree

Page | 36
branches that extend over protective fencing and to any trees or other plant material located on the site and indicted on the plan to remain. The Contractor shall be held liable for all remedial measures required to treat broken limbs, or damaged trees and roots, or for unauthorized removal of existing trees or plant material, etc. All tree surgery and remedial treatments will be accomplished by a Certified Arborist (Richard Mathey).

VII. The Contractor shall notify the Project Manager when any overhanging branches or other plant materials interfering with or risks damage due to construction activity.

VIII. No removal or encroachment into Tree Protection Enclosures shall be permitted unless coordinated with the arborist.

IX. Any grading, construction, demolition, remedial measures or other work that is expected to encounter tree roots shall be made in consultation with the Wellesley College arborist.

X. No machine digging shall take place within a radius of one and one-half foot for each 1-inch diameter at breast height (DBH) of the tree.

XI. Any pruning of protected trees that may be required during the course of construction shall be performed by the arborist. Coordinate pruning requests with the Project Manager.

XII. For construction projects requiring access or haul roads that must pass over the root area of trees to be retained, a roadbed shall be installed using 4 inches (minimum) of mulch or wood chips covered with approved logging mats. The roadbed shall be replenished and maintained as necessary to provide desired root zone protection. For projects requiring materials storage within the root area of trees to be retained or protected, this area shall be constructed using an approved Geotextile base covered with 4 inches (minimum) of coarse wood mulch or chips. The area shall be replenished as necessary to maintain a 4 inch (minimum) depth.

XIII. There shall be no vehicular traffic, parking, or stock piling of materials permitted under the drip line/canopy of ANY tree to be retained or protected within the construction site unless approved tree root protection measures have been installed.

Foot traffic shall be kept to a minimum under the drip line/canopy. If temporary foot traffic must be directed over the root zone of trees to be retained or protected, a pathway shall be installed using an approved
Geotextile base covered with 3 inches (minimum) or mulch or wood chips. The pathway material shall be replenished as necessary to maintain a 3-inch (minimum) depth.

XIV. “Natural" or pre-construction grade should be maintained for as great a distance from the trunk of each tree as construction permits. At no time during or after construction should soil be in contact with the trunk of the tree above natural grade.

XV. When removing pavement, as little disruption of soil as necessary should be attempted.

XVI. Any required trenching which has options as to the trench path should be routed in such a manner as to minimize root damage. Radial trenching (radial to the tree trunk) is less harmful than tangential trenching because it runs parallel to tree roots rather than diagonal or perpendicular to them. If roots can be worked around, cutting of roots should be avoided (i. e. place pipes and cables below uncut roots whenever possible).

Whenever possible utilize the same trench for as many utilities as possible.

XVII. Where structural footings are required and major roots will be impacted, the

Page | 37
footing depth should be reduced to 12". This may require additional "rebar" for added strength. An alternative would involve bridging footings over roots and covering each root with plastic cloth and 2-4" of Styrofoam matting before pouring concrete.

XVIII. Plans must be reviewed by the arborist signed off before commencement of work.

Protective fencing must be approved in place before any construction will be allowed to begin.

If you have any questions or require any additional information, please do not hesitate to contact me. You may contact me on my cell phone at 408-348-5442 or by email at [email protected]. Thank you in advance for your prompt consideration in this matter.

Regards,
Rich Mathey
Richard L. Mathey
Certified Arborist WI-1084A
ISA Tree Risk Assessment Qualified
ArborWorks, Inc.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

APPROVING A SITE DEVELOPMENT PERMIT AND TREE REMOVAL PERMIT (2022-3008) FOR THE PROPERTY LOCATED AT 16016 GREENWOOD ROAD (MICHAEL HEFFERNAN)
WHEREAS, Michael Heffernan (referred to as “Applicant”) applied for a Site Development Permit and Tree Removal Permit Applications (No. 2022-3008) at 16016 Greenwood Road for a 191 square foot addition at the back of the house, new 528 square feet of covered rear yard patios, and a new 416 square foot detached accessory structure (pool pavilion) and the removal of five trees.

WHEREAS, a public hearing before the Site and Architecture Committee was set and held on March 2, 2022 to take evidence on the Application and at that hearing evidence was given both orally and in writing; and
WHEREAS, on __________, 2022, the City Council held a public hearing and the City Council has considered all the evidence presented regarding the Application, including reports, written submissions, and testimony made by the applicant, staff, and members of the public.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

Section 1. In accordance with Monte Sereno Municipal Code section

10.08.040(A) and the criteria set forth in 10.08.050(B), the City Council hereby finds as follows with respect to the Site Development Permit, Application No. 2022-3008:

1. Whether the proposed improvement and/or use is compatible with the character of the surrounding neighborhood in which it would be located.

The proposed improvements retain the existing character of the neighborhood in that the alterations are all proposed for the back yard and retain the single-story design and character of the house.

2. Whether the orientation and location of the buildings take into consideration the visual impact which could result from the proposed improvement and/or use.

The proposed additional square footage is a minor expansion of the first floor and a new accessory structure at the rear yard, thus reducing any visual impact the resulting construction would have on the street and neighborhood.

3. Whether the proposed improvements, including architecture, are consistent with the City's design guidelines.

The proposed improvement is consistent with the City’s Guidelines in that the design of the proposed home is not altered and is compatible with the surrounding neighborhood as the streetscape is not changed.

4. If applicable, whether the proposed improvement and/or use will provide for minimum grading and retention of the natural contours of the land then existing in order to protect the natural slope of the lot.

The proposed addition and improvements do not alter the grading of this flat lot.

5. If applicable, whether the proposed improvement and/or use provides for:
a. Retention of significant trees as defined elsewhere in the Code, unless the findings required by Section 10.15.080 of the Code can be made; The proposed site plan retains 20 trees at the site. See findings for Tree Removal Permit below.
b. Preservation of solar access.

The proposed addition does not increase the existing height of the one-story house and does not block solar access at surrounding properties.

Section 2. In accordance with the City of Monte Sereno Municipal Code, Section 10.15.070 and the required findings the City Council hereby finds as follows with respect to Tree Removal Permit, Application No. 2022-3008:
a. The significant tree or trees need to be removed to allow reasonable economic enjoyment of the property or the significant tree or trees need to be removed due to disease, danger of falling or threat to owner or surrounding residents.

The proposed for removal are located in areas proposed for construction or other site improvements. Removal of significant trees has been minimized and are necessary to allow for reasonable economic enjoyment of the property. b. If the topography of the land and the effect of the removal of the significant tree will have a significant effect on erosion, soil retention and diversion or increased flow of surface waters.

The effect of the removal of the significant trees will not have a significant effect on erosion, soil retention or diversion or increased flow of surface waters in that the subject site is mostly flat. Most of the perimeter trees are to remain. c. The number of trees existing in the neighborhood on improved property and the effect the removal would have on the established standard of the area and the property values.

The proposed project would increase the number of trees in the existing neighborhood through a net increase of four trees on this site. d. The number of trees the particular parcel can adequately support according to good forestry practices.

The subject site is 1.1 acres and is more than able to accommodate the replacement trees proposed with the landscape plan. Nine replacement trees will be planted, each a minimum size of 24-inch box, as shown on sheet L2.01 of the approved plans.

Section 3. In accordance with the City of Monte Sereno Municipal Code, Section 10.07.060.B, the City Council hereby finds that the proposed change in nonconforming impervious coverage to be undertaken by the project is more compatible with the particular zoning district as the overall impervious coverage on the site will be reduced, brining the site in closer compliance with the zoning district standards.

Section 4. In accordance with the California Environmental Quality Act (CEQA), this project is categorically exempt from CEQA per CEQA Guidelines section 15302 – Replacement or Reconstruction (Class 2) and section 15303 – New Construction (Class 3).

None of the exceptions to the use of a categorical exemption, as identified in CEQA Guidelines section 15300.2, applies to this project:
• The project is not located in a sensitive environment such that the project may impact an officially mapped and designated environmental resource of hazardous or critical concern;
• The cumulative effect of successive projects of the same type in the same place, over time, is not likely to be significant, in light of the permitted zoning; • The project does not have a significant environmental impact due to unusual circumstances, in that the project is not unusual in light of the scope of similar permitted projects within the zoning district;
• The project will not damage scenic resources (i.e. trees, historic buildings, or rock outcroppings) within an officially designated state scenic highway; • The project is not located on a listed hazardous waste site; or • The project will not cause substantial adverse change in the significance of a historical resource.

Section 5. Based upon the findings set out above, the City Council hereby determines, concludes and orders that the Site Development Permit and Tree Removal Permit are approved subject to the conditions of approval set forth in Exhibit A.

Section 6. The City Clerk is hereby directed to give notice of this decision to the Applicant by serving Applicant by first class mail, postage prepaid, with a copy of this resolution.

REGULARLY APPROVED this ___ day of ________, 2022 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Javed I. Ellahie, Mayor

ATTEST:
______________________________
Michelle Estabillo, City Clerk

EXHIBIT A

STANDARD CONDITIONS OF APPROVAL
2022-3008 at 16016 Greenwood Road

1. Acceptance of Permit. Should the applicant fail to file a timely and valid appeal of this Permit within the applicable appeal period, such inaction by the permittee shall be deemed to constitute all the following on behalf of the permittee:
a. Acceptance of the Permit by the permittee; and
b. Agreement by the permittee to be bound by, to comply with, and to do all things required of or by the permittee pursuant to all of the terms, provisions, and conditions of this permit or other approval and the provisions of Title 9 applicable to such Permit.

2. Permit Expiration. This Permit shall automatically expire one year from and after the date of issuance hereof by the Commission, if within such time period, a Building Permit has not been obtained, pursuant to and in accordance with the provision of this Permit. The date of issuance is the date this Permit is approved by the Site & Architectural Commission.

However, the City Planner may approve a Permit Adjustment to extend the validity of this Permit up to one year. The Permit Adjustment/ must be approved prior to the expiration of this Permit.

3. Defense of Legal Challenges. If there is any third party administrative, legal, or equitable action challenging the project approvals, including without limitation claims under CEQA, the Permittee shall defend, hold harmless, and indemnify the City against any such claims, including all liability, fees and costs arising out of the defense such as costs of City's own counsel. If such an action is filed, the Permittee and City shall then enter into an agreement regarding selection of counsel and other provisions related to the defense. For this purpose, "City" includes the City and its elected and appointed officials, agents, officers and employees.

4. Building Permit/Certificate of Occupancy. Procurement of a Building Permit and/or Certificate of Occupancy from the Building Official for the structures described or contemplated under this permit shall be deemed acceptance of all conditions specified in this permit and the permittee's agreement to fully comply with all of said conditions.

5. Compliance with Local and State Laws. The subject site/use shall be conducted in full compliance with all local and state laws. No part of this approvalshall be construed to permit a violation of any part of the Monte Sereno Municipal Code. The permit shall be subject to revocation if the subjectsite/use is conducted in such a manner as to cause a nuisance.

6. Conformance with Plans. The development of the site shall conform to the approved plans entitled, Addition and Alterations to the Heffernan Residence, dated February 9, 2022, on file with the Planning Department.

7. Building Clearance for Issuing Permits. Prior to the issuance of a Building Permit, the following requirements must be met to the satisfaction of the Building Official:
a. Construction Plans. This permit file number, 2022-3008 shall be printed on all construction plans submitted to the Building Official. b. Construction Plan Conformance. A project construction plan conformance review by the Planning Department is required. Planning Department review for project

conformance will begin with the initial plan check submittal to the Building Official.

Prior to any building permit issuance, building permit plans shall conform to the approved Planning development permits and applicable conditions.

8. Hours of Construction. Outside construction shall be limited to the hours of 8:00 a.m. to 8:00 p.m. Monday through Friday and 9:00 a.m. to 5:00 p.m. Saturday. No outdoor construction work is allowed on Sunday or Holidays, as observed by the City, unless specifically permitted in response to an emergency.

9. Building Materials. All building materials are to be those specified on the approved plans.

10. Tree Removals. This permit approves removal of three Crepe Myrtle trees (measuring approximately 38 inches, 38 inches, and 28 inches in circumference), one Chinese Pistache tree (measuring approximately 78 inches in circumference), and one Indian Hawthorn tree (measuring approximately 31 inches in circumference) shown as trees numbered T4, T5, T9, T12, and T16 on the approved plans.

11. Tree Protection. Tree Protection shall occur as prescribed in the plans and recommendations by Arbor Works dated January 26, 2022 and included in the plans noted in item 6 above.

12. Landscape Plan. A landscape plan shall be submitted and approved prior to issuance of a Building Permit. The landscape plan shall include a minimum of the nine new trees, each a minimum of 24-inch box in size, as shown on sheet L2.01 of the approved plan set.

13. Street Addressing. Street addressing shall be placed as is typical in the neighborhood and in compliance with minimum requirements of the Santa Clara County Fire Department.

14. Revocation for Failure to Comply with Permit. In any case where the conditions and limitations to the site development permit have been violated as imposed by the Commission and/or the City Council, per Section 10.08.070 of the Monte Sereno Municipal Code, the City shall give notice to the permittee that the site development permit may be revoked, and shall revoke said site development permit if the stated requirements are not met within sixty (60) days of the date of the notice.

15. Stormwater Design. The California Regional Water Quality Control Board requires all projects, or a combination of related projects, that create and/or replace 2,500 square feet or more of impervious surface to comply with Provision C.3.i of the Municipal Regional Stormwater NPDES Permit. As required by the Chief Building Official, the permittee shall verify the total area of impervious surface to be created and/or replaced within the scope of this project, or this project combined with other related projects and/or permits, and incorporate the site design measure(s) required under Provision C.3.i into the plans submitted for a building permit.

16. Geotechnical Report and Review. At the option of the Building Official, the permittee may be required to submit a report prepared by a geotechnical engineer of the permittee’s choice that fully assesses the existing site conditions, and addresses all issues regarding excavation and grading, foundations and their construction, drainage, retaining wall systems, periodic on-site observations, and other related items involving the Project. a. Peer Review. The City, at the permittee’s sole expense, may retain an independent geotechnical consultant to perform a peer-review of the permittee’s geotechnical report and advise the City in connection with the permittee’s proposals. The City Engineer shall select this independent geotechnical consultant, whose services shall be provided for the sole benefit of the City and whose reports and recommendations can

be relied upon only by the City. The independent geotechnical consultant shall also review the building plans during the permit approval process, and may provide periodic on-site observations during excavation and construction of the foundations as deemed necessary by the City Engineer. The permittee shall provide payment for this at the time of the Building Permit submittal.

17. Construction Management Plan. The permittee shall develop a comprehensive Construction Management Plan. The Construction Management Plan shall address noise, vibrations, traffic control, parking, debris removal, dust control, sanitary facilities, site safety security, emergency egress, and other potential construction impacts, as well as other details involving the means and methods of completing the Project, including the construction route. The Building Official has the authority to require modifications and amendments to the Construction Management Plan as deemed necessary throughout the course of the Project and until the Final Inspection.
a. Construction Site Control of Stormwater. The California Regional Water Quality Control Board requires all projects that disturb the site to comply with Provision C.6 of the San Francisco Bay Regional Stormwater NPDES Permit in order to prevent construction site discharges of pollutants and other regulated materials during construction. As required by the Chief Building Official and prior to the issuance of a building permit, the permittee shall develop and submit a construction stormwater management plan as part of the Construction Management Plan to achieve timely and effective compliance with Provision C.6. Permit Provision C.6.c.ii provides sources for site specific, and seasonally- and phase-appropriate, effective Best Management Practices (BMPs) that may be incorporated into the stormwater management plan.

18. California’s Model Water Efficient Landscape Ordinance: Prior to issuance of a Building Permit, permittee shall comply with the requirements of California’s Model Water Efficient Landscape Ordinance, by submitting the required information to the Building Official.

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Appointment to Fill One (1) Vacancy on the Monte Sereno Better Streets Commission for an Unexpired Term Ending December 31, 2022 Recommendation(s):

Staff recommends the City Council appoint Kim Hanrahan who applied for the Better Streets Commission to fill one (1) vacancy on the Monte Sereno Better Streets Commission for an unexpired term ending December 31, 2022.

Background Information:

On February 22, 2022, the City received the resignation of Phillipa Alvis on the Better Streets Commission. Per California Government Code Section 54974, a Notice of Unscheduled Commission Vacancy (attached) was posted in the cabinet outside of City Hall, on the City's website, and was distributed on the City's various social media outlets. The Notice was posted no later than twenty (20) days after the vacancy occurred as required by law and final appointment to the Commission shall not be made by the City Council for at least ten (10) working days after posting.

At its February 15, 2022 Council meeting, the Council appointed three out of four applicants to the Better Streets Commission for terms ending December 31, 2023. Staff contacted the applicant who was not appointed at the February 15, 2022 Council meeting informing her of the unscheduled vacancy and the applicant stated she would like to have her application considered for the unexpired vacancy. Her application is included in this staff report as an attachment. The City did not receive any additional applications as a result of the Notice of Unscheduled Commission Vacancy.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this staff report.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website. In addition, recruitment notices were posted on the City website, sent to our e-mail distribution list, and posted on the Nextdoor social media website.

Attachments:

Notice of Unscheduled Commission Vacancy
K. Hanrahan

NOTICE OF UNSCHEDULED COMMISSION VACANCY
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that one (1) unscheduled vacancy has occurred on the BETTER STREETS COMMISSION. The term period is through December 31, 2022. Applicants must be residents of the City of Monte Sereno and registered voters of the City of Monte Sereno and shall have backgrounds, experience, and/or interest in traffic, bicycle, pedestrian safety, street standards, storm water management, and/or sustainable infrastructure.

Additional information can regarding the appointment can be found at https://www.montesereno.org/2192/City-Clerk or by contacting the City Clerk at [email protected]. To be considered for this vacancy, please complete a Commission Application and submit to the City Clerk.

This NOTICE was duly posted no later than twenty (20) days after the vacancy occurred as required by law.

Final appointment to the Commission shall not be made by the City Council for at least ten (10) working days after posting this notice in the City Clerk’s Office.
___________________________________ February 24, 2022
Michelle Estabillo, MMC
City Clerk

CITY OF MONTE SERENO

BETTERSTREETSCOMMISSIONAPPLICATION
Submit to: Of?ce of the City Clerk
18041 Saratoga-LosGatos Road
Telephone: (408) 354-7635 ::Fax: (408) 395-7653 D Email: [email protected] Submittal Deadline ~ 5:00 p.m. January 31, 2022
Please type or print legibly
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4-6 hours
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STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Discuss and Consider Assigning a Councilmember to Serve as Council Liaison to the Better Streets Commission
Recommendation(s):

Staff recommends that the Council discuss and consider assigning a Council Liaison the Better Streets Commission.

Background Information:

Staff received a request from Mayor Pro Tempore Mekechuk to place an item on the City Council meeting agenda to discuss and consider appointing a Council liaison to the Better Streets Commission. Currently, the only Council Liaison assigned to a City Commission is Councilmember Lawler to the Youth Commission. We currently do not have Council Liaisons assigned to either the Site and Architectural Commission or the Better Streets Commission.

Typically at the first meeting in January, the Mayor provides assignment recommendations to Boards/Commissions/Committees for the upcoming calendar year for Council consideration. A Council Liaison to the Youth Commission has historically been included in the Boards/Commissions/Committees assignments and the liaison serves as a mentor to the commissioners and provides guidance on City operations. The Council Liaison to the Better Streets Commission would provide information to the Commissioners on issues regarding road impact issues.

Analysis:

It is important to highlight the role of Council Liaisons to Boards/Commissions/Committees.

The City Council relies on the expertise and recommendations of Boards/Commissions/Committees in advising the Council as it sets City policy. The Council liaison function serves to facilitate and enhance this work. Their principal function is to provide information to the advisory body, such as information about Council discussions, policies and actions. This helps provide an historical perspective and thereby place the Boards/Commissions/Committees' work in context. However, the Boards/Commissions/Committees should act independently in formulating recommendations

for the City Council to consider. Therefore, Council liaisons should not direct, guide or influence the policymaking work of the City's advisory bodies. Council liaisons have flexibility in discharging their duties. They may serve with or without attending the meetings of their advisory bodies. However, at minimum, they should be available for contacts with members of advisory bodies, and particularly with the chairs.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Request from Mayor Pro Tempore Mekechuk

From: Jessica Kahn
To: Michelle Estabillo
Subject: FW: Better Streets Commission - Liaison with City Council Date: Monday, February 28, 2022 12:03:16 PM
Attachments: WVSWMA Board Packet_2-3-22.pdf
From: Bryan Mekechuk <[email protected]>
Sent: Wednesday, February 23, 2022 6:42 PM
To: Jessica Kahn <[email protected]>
Cc: Steve Leonardis <[email protected]>
Subject: Better Streets Commission - Liaison with City Council Hi Jessica,
As you may know, I am Chair of West Valley Solid Waste Authority and they are putting the contract for hauling out to bid to start services in January 2024. I’m also on the Ad Hoc Committee with Paul Resnikoff, Mayor of Campbell, working on the RFP for the contract.

We’re starting to get going on this and that is why I was asking you for information on the road impact study, etc. from a couple years ago.

After Barry Chaffin was reappointed to Better Streets Commission at our last meeting, I offered to be City Council liaison with the Better Streets Commission and Sergio Rudin recommended that this be on a City Council agenda.

I’d like the road impact decision to involve our Better Streets Commission and I’d like to get this moving ahead.

Accordingly, I would like to have my appointment as City Council liaison with the Better Streets Commission to be a Consent item at the March 1, 2022 City Council meeting and that agenda must go out tomorrow (February 24).

Since you are the staff member on Better Streets Commission and you are the contact for West Valley Solid Waste Authority then it would be appropriate for you to put together a couple paragraphs in a report stating that there should be at least one City Council liaison with the Better Streets Commission.

Since I am the only one that has expressed an interest and, given my role with the Ad Hoc Committee for the hauling contract, it makes sense for me to be the City Council liaison. As Steve was the Los Gatos representative (and maybe even former Chair) on West Valley Solid Waste, he can help you with this.

Oh, I was thinking that Barry could send in a brief note as Chair of Better Streets supporting me to be the City Council liaison.

Many thanks for your prompt action.

Best,
Bryan
--
Bryan Mekechuk
City of Monte Sereno
Mayor Pro Tempore
408-655-0400 call or text

STAFF REPORT
Meeting: City Council - Mar 15 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Discussion and Direction to Staff Regarding Conduct of City Council and Board/Commission Meetings, Including Councilmember and Staff InPerson Presence and Methods of Public Participation Recommendation(s):

Staff recommends that the Council hold discussion on conduct of City Council and Board/Commission meetings and provide direction to staff.

Background Information:

At its March 1, 2022 meeting, the City Council adopted Resolution No. 22-3843 that enabled the City Council to continue to meet remotely in accordance with provisions of the Brown Act as enacted by AB361 (Government Code section 54953(e)). This provision of state law allows local legislative bodies (such as city councils and other local commissions) to meet without making a physical location open to the public or complying with other teleconference requirements in the Brown Act as long as (1) there is state of emergency proclaimed by the Governor of the State of California and (2) the local legislative body determines that either: (A) state or local public health officials have required or recommend social distancing; or (B) the emergency continues to directly impact the ability to meet safely in person. A legislative body operating under this authority must review the situation every thirty (30) days to determine if the circumstances continue to exist. The adoption of Resolution No. 22-3843 allows the Monte Sereno City Council to hold virtual meetings through the end of March in accordance with Government Code section 54953(e).

At the March 1, 2022 meeting, the City Council requested that the staff place on the March 15 meeting a discussion on returning to in-person City Council Meeting. The City Council also requested that staff look into what other jurisdictions are doing in regard to in-person meetings given that the Santa Clara County indoor mask mandate expired on March 3, 2022. The City Clerk conducted an informal poll of local nearby cities on their timeline for returning to inperson meetings and the results are included as Attachment 1.

Analysis:

A Governor’s State of Emergency typically continues until such time as it is terminated by proclamation of the Governor. On March 4, 2020, Governor Gavin Newsom declared a State of Emergency with respect to the COVID-19 pandemic, which remains in effect. On March 4,

2022, the Governor issued Executive Order No. N-04-22 continuing certain prior issued Executive Orders through June 30, 2022, which indicates that the State of Emergency is likely to be continued until at least such time. The City Council may continue to meet in a purely virtual fashion under the provisions of AB361 until the Governor’s State of Emergency is terminated by action of the Governor, as long as the required findings are made by the City Council. Government Code section 54953(e) provides that a local agency may continue to hold purely virtual meetings if state or local public health officials have required or recommend social distancing; or the local agency determines that the emergency continues to directly impact the ability to meet safely in person. While the Santa Clara County Health Department's mandate on wearing masks indoors have expired, both the State and County Orders continue to recommend social distancing.

If the Council does not want to proceed under Government Code section 54953(e) by making the required findings, then there must provide a physical location for members of the public to provide public comment. Additionally, if any members of the Council are appearing via teleconference would need to comply with normal teleconference requirements under the Brown Act, which include: (1) publishing the location they are participating from on the agenda; (2) making that location open to the public, for purposes of public comment; (3) The Brown Act imposes the above requirements on how public officials (elected and appointed) of the legislative body (i.e. City Councilmembers, Site and Architectural Commissioners, etc.) participate in public meetings, and also provides minimum requirements with respect to public participation. There are not similar requirements with respect to how City staff are required to participate in public meetings, and thus Council should provide direction with respect to any requirements it might want to impose on City staff.

The options for conduct of future Council meetings are:

1. In-Person: Council may direct staff to resume in-person meetings beginning April 1, 2022 for all City of Monte Sereno bodies with no option for the public to participate virtually beginning April 1, 2022. The Council should provide direction regarding how staff should participate in such meetings.

2.In-Person for Public Officials with Option for Public to Comment By Zoom: Council may direct resume in-person meetings beginning April 1, 2022 for all City of Monte Sereno Brown Act bodies with an option for the public to participate in-person or virtually. Unless the Council continues to make findings as required by AB 361, the City must have an in-person location for public comment and all public officials will have to appear in-person or comply with normal Brown Act requirements for teleconferencing, including agenda notification, posting, and opening their teleconference location to the public. The Council should provide direction regarding how staff should participate in such meetings.

3.Continue Virtual Meetings Under AB361: Direct staff to continue virtual meetings for all City of Monte Sereno Brown Act bodies and place appropriate items to reconfirm the safety findings required by AB361 to allow the City Council the option to change course as the Council determines appropriate in the future. Under this option, Council can also direct staff to make

available an in-person option at City Hall for those Councilmembers who wish to attend inperson, without requiring that all public officials appear in-person.

Staff recommends that in-person meetings be postponed until after June 30, 2022 and does not recommend holding hybrid meetings where the council and/or public participates remotely.

Staff further recommends the Council and public participate in-person collectively as was done prior to March 16, 2020. The only exception would be for staff to participate remotely as staff is not subject to Brown Act requirements regarding location. City staff has the cability to participate remotely when the Council and public in the Council Chambers. This staff recommendation will be applicable for all our commissioners as well.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Attachment 1 - Informal Survey of Cities

ATTACHMENT 1

CITY COUNCIL MEETING BOARDS/COMMISSIONS/

COMMITTEES
Saratoga Virtual Virtual
Cupertino Hybrid starting April 5
Planning and Parks & Recreation
Commission will follow in hybrid
manner after Council (TBD)
All other commissions will be in
person (TBD)
Los Gatos Virtual Virtual
Mountain View Virtual; possibly move to hybrid in
mid-April
Virtual; does not anticipate Boards
and Commissions being allowed to
hold hybrid meetings
Sunnyvale
No decision yet but will transition
Council, Boards, and Commissions
to hybrid at the same time. Council
will determine timeline on March 22
No decision yet but will transition
Council, Boards, and Commissions
to hybrid at the same time. Council
will determine timeline on March 22
Palo Alto Hybrid starting March 1 Hybrid starting March 1 Los Altos Hills Virtual; no decision on going back
in person
Virtual; no decision on going back
in person
Morgan Hill Hybrid starting April 6 Hybrid starting April 6 Milpitas Hybrid
Planning Commission - hybrid
All others - in-person starting end of
March
Gilroy In-person starting March 7 In-person starting March 7 Santa Clara Virtual Virtual
San Jose Hybrid as of March 1 Hybrid as of March 1
Campbell Hybrid Hybrid
Los Altos Virtual Virtual