SPECIAL MEETING
AGENDA
City of Monte Sereno
Tuesday, March 22, 2022
Special Meeting of the City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030
How to Participate
To maximize public safety while still maintaining transparency and public access, members of the public can access and participate in the meeting as follows: To listen (only) by telephone dial US: +1 346 248 7799 or +1 720 707 2699 or +1 253 215 8782 or +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 . When prompted by the system enter participation Webinar ID: 860 8310 4194 Password: 468421. To attend the meeting webinar with PC, Mac, iPad, iPhone or Android device: Please click this URL to join https://us06web.zoom.us/j/86083104194?pwd=cHkvYVUvMXN4YlhNcnhFYXZya1RGUT09 Passcode: 468421 or iPhone one-tap (telephone connection) : +13462487799,,86083104194#,,,,*468421# US (Houston) +17207072699,,86083104194#,,,,*468421# US (Denver) Passcode: 468421 You will be prompted to install the webinar client appropriate for your device. Attendees are encouraged to install the needed software in advance at the following locations depending on the device being used. If you are unable to participate in real-time, you may email to the City Clerk at [email protected] with the subject line "Public Comment Item #__ " (insert the item number relevant to your comment) or "Verbal Communications - Non Agenda Item." Comments received by email will be read into the record, with a maximum allowance of three (3) minutes per individual comment, subject to the Mayor's discretion.
All comments should be a maximum of 350 words, which corresponds to approximately three (3) minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record. Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498-5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.
Page
CALL TO ORDER
ROLL CALL
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
NEW BUSINESS
1. Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361)
3 - 6
Staff recommends that the City Council consider and adopt a resolution extending teleconferencing of City Council meeting pursuant to AB 361.
Staff Report - SR-22-055 - Pdf
2. Annual Council Goal Setting Session for Fiscal Year 2022-2023 After Monte Sereno City Council discussion, Council may select and categorize work items Council would like to pursue in fiscal year 2022- 2023.
Staff Report - SR-22-054 - Pdf
7 - 50
ADJOURN
STAFF REPORT
Meeting: Special Meeting of the City Council - Mar 22 2022 Agenda Heading: NEW BUSINESS
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361) Recommendation(s):
Staff recommends that the City Council consider and adopt a resolution extending teleconferencing of City Council meeting pursuant to AB 361.
Background Information:
AB 361 was signed by the Governor of the State of California and went into effect immediately upon signature by the governor. It amends the Brown Act to allow local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a gubernatorial “proclaimed state of emergency,” and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees.
The key differences between existing Executive Order N-08-21, which expires September 30, 2021, and AB 361 is that AB 361 imposes particular requirements with respect to public comment, however, the City of Monte Sereno’s current practices with respect to live public comment via Zoom already satisfy all of the new requirements in AB 361. Additionally, public agencies must either make findings by majority vote that the state of emergency still exists and continues to directly impact the ability of the members to meet safely in person, or that health officials continue to impose or recommend measures to promote social distancing.
Determinations by the local agency that the emergency impacts the ability to meet safely inperson must be re-visited every 30 days.
At its September 21, 2021 meeting, the City Council adopted Resolution No. 21-3826 authorizing virtual City Council meetings during declared stated of emergency pursuant to Government Code. The City Council determined that the pandemic of COVID-19 creates an imminent safety risk to councilmembers and other potential attendees of City Council meetings. At present, risk of COVID-19 due the delta and omicron variant remains high; the CDC reports that for the period between the period between March 9, 2022 and March 16, 2022 that Santa Clara County had “substantial” community transmission, with 1,129 cases, 89
new hospital admissions, and 23 deaths. As a result, staff believes that the City Council can re-adopt its previous findings, and authorize continued virtual meetings for the next 30 days.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda, and this report appear on the City’s website.
Attachments:
Resolution
RESOLUTION NO. 22-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO
AUTHORIZING VIRTUAL CITY COUNCIL MEETINGS DURING DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE SECTION 54953 (AB 361) WHEREAS, AB 361 was recently signed by the Governor of the State of California, enacting certain changes to the Brown Act as set forth in Government Code section 54953; and
WHEREAS AB 361 authorizes local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a gubernatorial “proclaimed state of emergency,” and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020 related to the pandemic of coronavirus commonly as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, new variants of COVID-19 have developed, and risks of illness or death due to such variants remains significant to the general public; and WHEREAS, the CDC reports that for the period between March 9, 2022 and March 16, 2022 that Santa Clara County had “substantial” community transmission, with 1,129 cases, 89 new hospital admissions, and 23 deaths; WHEREAS, the County of Santa Clara Health Officer ordered on August 2, 2021, that face coverings be used in all indoor settings, including all governmental meetings, and recommended that governmental entities move operations and activities outdoors where possible as a result of the continued transmission of the Delta and Omicron Variant of COVID-19;
WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions
meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monte Sereno that:
1. The City Council determines that the pandemic of COVID-19 creates an imminent safety risk to councilmembers and other potential attendees of City Council meetings.
2. In accordance with AB 361, the City Council shall re-consider the passage of this resolution not less than every 30 days to determine whether state of emergency continues to directly impact the ability of the members to meet safely in person, or whether state or local officials continue to impose or recommend measures to promote social distancing, until this resolution is rescinded.
3. The Legislative Bodies, and City staff, are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.
REGULARLY passed and adopted this 22nd day of March, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Javed I. Ellahie, Mayor
ATTEST:
Michelle Estabillo, City Clerk
STAFF REPORT
Meeting: Special Meeting of the City Council - Mar 22 2022 Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Annual Council Goal Setting Session for Fiscal Year 2022-2023 Recommendation(s):
After Monte Sereno City Council discussion, Council may select and categorize work items Council would like to pursue in fiscal year 2022-2023.
Background Information:
The City Council of Monte Sereno meets every fiscal year to establish a work plan prior to adopting its annual budget. This process is known as council’s Annual Goal Setting Session.
Monte Sereno City Council decides how best to allocate city resources to provide service delivery to Monte Sereno residents. Upon completion of the public hearing, the city manager will work with city staff to establish the annual operating budget in conjunction with the work plan established by council. Throughout the coming fiscal year (FY 2022-2023), Monte Sereno City Council and city staff work together to complete the workplan and adapt and update the workplan to achieve established goals.
Analysis:
In 2017, Monte Sereno adopted a “City Council Role, Vision and Values Document” (Attachment 1). The City Council Role, Vision and Values Document has been used as a prelude to the annual goal setting session since 2017. Council values listed as Integrity and Professionalism, Transparency and Openness, Performance Accountability, Effective and Efficient Services, Fiscal Responsibility and Quality of Life for all Residents help guide Monte Sereno City Councilmembers’ in achieving goals.
Council Vision is written “The City Council will continue to strengthen our community and promote a strong sense of unity through purposeful and proactive leadership. Together, the Council strives to maintain the unique character and beauty of our city.” Council instructed staff to update the Vison and Values document in 2020 to make the statement more inclusive, by adding language to the last paragraph as stated: “We promote inclusiveness and non-discrimination.” Council further instructed staff to amend the Vison and Values statement for 2021-2022. The proposed amendments are included in Attachment 1.
In Fiscal 2021-2022, The Monte Sereno City Council established five goal categories derived from the Monte Sereno General Plan. These categories are as follows:
1. Quality Public Services
2. Community Character
3. Enhanced Mobility
4. Community Safety
5. Environmental Sustainability
In each category of the FY 2021-2022 goals, there existed a subcategory of tasks or actions for Monte Sereno City staff to complete. Provided is a summary in Attachment 2 of this report of the goals, subcategories, and status of completed work items for FY 2021-2022. To date, significant progress has been achieved in completing the FY 2021-2022 work plan. There are several “in progress” goals which may be delivered soon. The work plan is an evolving document. This year’s Annual Goal Setting session only covered a period of 10 months compared to the normal 12-month period.
For this year’s goal setting session, Monte Sereno City staff recommends continuing adoption of the same “top level goals” derived from the Monte Sereno General Plan.
Subcategories of Fiscal Prudence, Governance/Operations and Community Engagement are listed under Quality Public Services. The purpose of these subcategories is to further define goals outside the spectrum of a land use document.
Attachment 3 represents a “starter list” for council to begin discussion to add new goals.
These work items can be modified, eliminated, or pursued as drafted based on results of Monte Sereno City Council discussion. When completed, the new list of Items chosen by council can be merged with the previous carry over items which are still work in process.
Items marked in red are recommended by staff for elimination. Items marked in green may be accomplished through the Monte Sereno General Plan update process scheduled for 2023.
Supporting documents for a proposed work item regarding “Citizen of the Year” are included in Attachment 4. These documents are provided as examples for discussion purposes and support subcategories and task items of proposed goals from last fiscal year.
Other work item ideas brought forth by staff, the public and councilmembers during FY-2021- 2022 include the addition of a Building Inspector/Code Enforcement Officer position, City of Monte Sereno historical districts, improved attendance policies for boards and commission members, and updated Reach Codes.
Fiscal Impact:
Depending on adoption of goals, Monte Sereno City Council will have to direct associated budget adjustments before adoption of the Annual City of Monte Sereno Budget by June 21, 2022.
Alternatives:
1.Adopt proposed goals and work items.
2.Modify goals and work items and adopt those modifications
3.Take no action on goals and related items in this report Conclusion:
Monte Sereno City Council has an opportunity to create a solid work plan for FY 2022-2023 whilst meeting goals and objectives and enhancing service delivery to residents.
Accomplishing a successful work plan each fiscal year will allow The City of Monte Sereno to achieve progress towards all five guiding principles (goals) in the Monte Sereno General Plan in a fiscally responsible way. Those principles are Quality Public Service, Community Character, Enhanced Mobility, Community Safety, and Environmental Sustainability.
Public Noticing:
The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.
Attachments:
Council Goal Setting Agenda
Council Goal Setting Presentation
Attachment 1 - Council 2021 Roles, Vision, and Value Statement FY2021-2022 Council Goals
Attachment 2 - Summary of Completed FY2021-2022 Goals
Attachment 3 - FY 2022-23 Proposed Strategic Goals/Priorities List Attachment 4 - Citizen of the Year Supporting Documents Proposed 2022 Council Role, Mission, Vision and Values
1 Annotated Agenda
Monte Sereno City Council Goal Setting Meeting
March 22, 2022
7:00pm
Meeting Purposes
• Identify key accomplishments from the past year
• Review City Council Role, Mission, Vision & Values and proposed revisions • Review updated 2021-22 strategic goals and objectives • Review and select Goals and Objectives for 2022-2023
Materials for Packet
• City Council Role, Mission, Vision & Values, with proposed revisions for 2022 • FY21-22 Council Goals and Objectives, updated with strikethroughs • New Goals and Objectives proposed for 2022-2023
Agenda
I. Call to Order and Public Comment - Mayor Javed Ellahie II. Set Retreat Context
• Opening comments - City Manager Steve Leonardis. Steve introduces Shawn Spano, session facilitator.
• Preview agenda and format - Shawn Spano
III. Key Accomplishments
• Council members and City staff will each identify the top 1 or 2 accomplishments from the past year.
IV. City Council Role, Mission, Vision and Values
• Council will review the Roles, Mission, Vision and Value and the proposed revisions that were suggested for 2021-2022.
V. Review 2020-2021 Strategic Goals and Objectives
• Shawn will provide the lead-in to this item, describing the Iceberg Model of City Work, Strategic Planning Elements and Strategic Management Process. • Steve provides a brief update on the current goals and objectives, using the 2021-2022 Strategic Goals and Objectives with Strikethroughs document to show what was accomplished and what still remains.
• Council comments and Q & A to follow.
2 VI. Consider Potential New Objectives
• Steve reviews the list of proposed new goals and objectives generated by staff. All of the new objectives will fit under one of the current five goals (i.e. Quality Public Services, Community Character, Enhanced Mobility, Community Safety, and Environmental Sustainability).
• Council comments and Q & A to follow.
• Next individual Council members will share any new objectives that they want considered, ensuring that they fit under the current goals. • For each potential new objective considered, discuss how it fits within the framework of the current goals and what specifically is to be achieved in the coming year. • Council decides which potential new objectives staff should analyze and bring back to them for a formal decision to include as part of the 2022-2023 package.
VII. Wrap Up and Next Steps
• Summarize and affirm key points, agreements, and decisions • Steve outlines next steps in the process
o Staff to work on researching and shaping any new proposed objectives to bring to Council for formal decision
Close
Monte Sereno
City Council
Goal Setting Meeting
March 22, 2022
Getting Started
Call to Order and Public Comment - Mayor Mayor
Javed Ellahie
Opening comments - City Manager Steve Leonardis
Preview agenda and format - Facilitator Shawn
Spano
Meeting Purposes
Identify key accomplishments from the past
year
Review City Council Role, Mission, Vision, &
Values
Review 2021-2022 strategic goals and
objectives, and consider new objectives for
2022-2023
Key Accomplishments
Council members and City staff each identify the
top 1 or 2 accomplishments from the past year
Monte Sereno Role, Mission,
Vision, & Values - Overview
A Monte Sereno City Council Ad Hoc Committee on
Governance developed the Role, Vision, and Value
statements below in 2017. Monte Sereno City Council
updated the items in March 2019 and May 2020 at
their Annual Goal Setting Sessions, including adding a
Mission Statement in 2020. [Suggested revisions from
2021-2022 have been added and highlighted in blue]
Monte Sereno Council Role - 1
The Monte Sereno City Council is the governing body
of the City of Monte Sereno, vested with policy,
fiduciary, legislative and quasi-judicial authority. The City Council of Monte Sereno operates under a
Council-Manager form of government. Five
councilmembers are elected at large by Monte Sereno
voters. Those councilmembers direct policy which is
implemented by the City Manager of Monte Sereno.
Monte Sereno Council Role - 2
The Monte Sereno City Council serves all of Monte
Sereno, establishing policy and making decisions
designed to benefit the community. As part of its
leadership role, the Monte Sereno City Council
advocates, regulates, forms partnerships, provides
direction, and monitors achievement.
Monte Sereno Council Role - 3
Members of the Monte Sereno City Council lead in their
roles and responsibilities through relationships they have with each other, the public, and city staff, and by following all applicable regulations, ordinances, and laws. Monte Sereno City Councilmembers adhere to and model the
Monte Sereno Council Mission, Vision & Values.
Monte Sereno Council Mission
The Mission of the City of Monte Sereno is to
provide high-quality services to residents in an
efficient, transparent, and fiscally responsible
manner that preserves and enhances the
unique residential character of Monte Sereno,
protects natural resources, and minimizes
resident impacts to the environment, and
protects and enhances the health, safety,
mobility, and welfare of residents.
Monte Sereno Council Vision
The Monte Sereno City Council will continue to
strengthen community and promote a strong
sense of unity. Monte Sereno City Council
strives to maintain the unique character and
beauty of Monte Sereno and aspires to lead
regionally as a desirable place to reside.
Monte Sereno Council Values
Integrity and Professionalism: The Monte Sereno
City Council shall work together to serve the
community by respecting and trusting each other. We
honor our word and keep our commitments. We seek
to earn the public’s trust and confidence. We accept
responsibility and take ownership for our actions.
Transparency and Openness: We listen to all ideas
and viewpoints. We establish clear direction, priorities and clearly communicate intentions and expectations.
The Monte Sereno City Council decision-making
process is transparent, open, and available to all
participants equally and without exception.
Monte Sereno Council Values
Performance Accountability: We act in the best
interest of the City of Monte Sereno. We set
measurable performance goals, which support the
priorities of the City of Monte Sereno and our
individual work groups.
Effective and Efficient Services: We deliver effective and efficient services both internally and through
partnerships with other agencies to maximize City of
Monte Sereno resources. We strive to set a standard
of excellence.
Monte Sereno Council Values
Fiscal Responsibility: We conduct short and longrange strategic budgeting and financial planning to maximize service delivery and to build the economic
stability of the City of Monte Sereno. We practice
sound fiscal management to protect our financial
resources.
Quality of Life for all Residents: We are committed
to continually enhancing the quality of life in Monte
Sereno. We safeguard the value and economic vitality
of our community. We promote inclusiveness and
non-discrimination.
Iceberg Model of City Work
Strategic Planning Elements
Mission,
Vision, &
Values
Strategic
Goals
Strategic
Objectives
Key
Performance
Indicators
Staff
Work
Plans
Move from Broad to Specific
Strategic Management
Process
Determine
Position
Develop
Strategy
Build
Plan
Drive
Performance
• Council and
Staff
insights
• Community
Input
• SWOT
• General Plan
• Budget
reports
• Compile
information
together
• Develop staff
work plans
• Align to budget
process
• Implement plan
• Monitor progress
• Adapt
• Update, as needed
• Vision
• Values
• Strategic
Goals and
Objectives
Review 2021-2022 Strategic
Goals and Objectives
See Strategic Goals & Objectives Document with
Strikethroughs
1. Quality Public Service
2. Community Character
3. Enhanced Mobility
4. Community Safety
5. Environmental Sustainability
Potential New Goals and
Objectives for 2022-2023
See proposed new objectives for 2022-2023 Document . .
.
Assess Proposed Objectives
For each of the new 2022-2023 objectives selected,
what does Council want to accomplish for the goal in
the coming year?
Wrap Up and Next Steps
Summarize and affirm key points,
agreements, and decisions
Identify next steps in the process
ATTACHMENT 1
City Council Role, Mission, Vision & Values:
June 2021
Overview
A City Council Ad Hoc Committee on Governance developed the Role, Vision and Value statements below in 2017. City Council updated the items in March 2019 and May 2020 at their Goal Setting Sessions, including adding a Mission Statement in 2020.
Council Role
The City Council is the governing body of the City, vested with policy, fiduciary, legislative and quasi-judicial authority. The Council serves all of Monte Sereno, establishing policy and making decisions that are designed to benefit the community as a whole. As part of its leadership role, Council advocates, regulates, forms partnerships, provides direction, and monitors achievement. Members of the Council fulfil their roles and responsibilities through the relationships they have with each other, the public, and City staff, and by following all applicable regulations, ordinances and laws. Councilmembers adhere to and model the Council values.
Council Mission
The Mission of the City of Monte Sereno is to provide high-quality services to residents in an efficient, transparent and fiscally responsible manner that preserves and enhances the unique residential character of Monte Sereno, protect natural resources and minimizes resident impacts to the environment, and protects and enhances the health, safety, mobility and welfare of residents.
Council Vision
The City Council will continue to strengthen our community and promote a strong sense of unity. Together, the Council strives to maintain the unique character and beauty of our city.
Council Values
▪ Integrity and Professionalism: The City Council shall work together to serve the community by respecting and trusting each other. We honor our word and keep our commitments. We seek to earn the public’s trust and confidence. We accept responsibility and take ownership for our actions.
▪ Transparency and Openness: We listen to all ideas and viewpoints. We establish clear direction, priorities and clearly communicate intentions and expectations. ▪ Performance Accountability: We act in the best interest of the city. We set measurable performance goals, which support the priorities of the City and our individual work groups. ▪ Effective and Efficient Services: We deliver effective and efficient services both internally and through partnerships with other agencies to maximize City resources. We strive to set a standard for excellence.
ATTACHMENT 1
▪ Fiscal Responsibility: We conduct short and long range strategic budgeting and financial planning to maximize service delivery and to build the economic stability of the City. We practice sound fiscal management to protect our financial resources. • Quality of Life for all Residents: We are committed to continually enhancing the quality of life. We safeguard the value and economic vitality of our community. We promote inclusiveness and non-discrimination.
I. Provide Quality Public Services
A. Maintain Fiscal Prudence
1. Study User and Regulatory Fees (city resource vs recovery methodology)
2. Launch the Ad Hoc Finance Committee
3. Review and maintain City Reserves
4. Consider developing a funding plan to maintain City Hall and future City facilities
5. Develop requirements and review annexation of County pockets into the city on an opportunistic basis
6. Review OPEB/PERS and budget accordingly for 2022/23
B. Improve Governance and Operations
1. Define and continue Operational Excellence Plan and Develop Operational Metrics
2. Update City’s Records Management Program (e.g., Records Retention Policy, Records Destruction Policy, physical and electronic storage, etc.)
3. Implement online resident issue tracking and corrective action process (SeeClickFix) C. Engage Community Members
1. Continue “Citizen of the Year” award program
2. Implement Annual City Survey and resident service/feedback
3. Develop a Veteran’s Memorial (ongoing)
4. Consider an annual “event” to engage volunteers and Youth Commission (e.g., shredding, toxic waste drop-off)
5. Revise Council Goals, Roles, and Vision, and publish for residents II. Maintain Community Character
A. Update General Plan/Housing Element/Objective Standards B. Develop Community Arts Project Program (Birdhouses/Libraries around the City) C. Focus on an Inclusive Community
III. Enhance Mobility for Residents
A. Improve internet capacity for residents
B. Complete Highway 9 sidewalk gap project
C. Design and complete Zena/LaRinconada pavement project D. Update the Bicycle and Pedestrian Plan for the City of Monte Sereno IV. Maintain Community Safety
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org
A. Evaluate and implement initiatives to maintain community safety (e.g., private security patrols, increased LGMSPD patrol/Flock cameras)
B. Review and implement, as appropriate, FireWise/conduct biennial review by SCCFD
V. Enhance Environmental Sustainability
A. Develop Climate Change Resolution/encourage and support the move to lower carbon emissions in Monte Sereno
B. Review and, as appropriate, update the Noise Ordinance (move from gas leaf blowers to electric leaf blowers)
C. Develop and implement a program to “Keep Our City Pretty” D. Review and implement Urban Forestry Alliance
E. Review opportunities to improve drainage and enhance flood control F. Promote low-water and low-fire landscaping alternatives for residents G. Promote electric vehicle chargers for residents
ATTACHMENT 2
I. Provide Quality Public Services
A. Maintain Fiscal Prudence
1. Study User and Regulatory Fees (city resource vs recovery methodology) = In process
2. Launch the Ad Hoc Finance Committee
3. Review and maintain City Reserves
4. Consider developing a funding plan to maintain City Hall and future City facilities
5. Develop requirements and review annexation of County pockets into the city on an opportunistic basis = In process
6. Review OPEB/PERS and budget accordingly for 2022/23 (ongoing) B. Improve Governance and Operations
1. Define and continue Operational Excellence Plan and Develop Operational Metrics (ongoing)
2. Update City’s Records Management Program (e.g., Records Retention Policy, Records Destruction Policy, physical and electronic storage, etc.)
3. Implement online resident issue tracking and corrective action process (SeeClickFix) C. Engage Community Members
1. Continue “Citizen of the Year” award program = In process
2. Implement Annual City Survey and resident service/feedback
3. Develop a Veteran’s Memorial (ongoing)
4. Consider an annual “event” to engage volunteers and Youth Commission (e.g., shredding, toxic waste drop-off)
5. Revise Council Goals, Roles, and Vision, and publish for residents II. Maintain Community Character
A. Update General Plan/Housing Element/Objective Standards = In process B. Develop Community Arts Project Program (Birdhouses/Libraries around the City) C. Focus on an Inclusive Community
III. Enhance Mobility for Residents
A. Improve internet capacity for residents
B. Complete Highway 9 sidewalk gap project = In process C. Design and complete Zena/La Rinconada pavement project D. Update the Bicycle and Pedestrian Plan for the City of Monte Sereno = In process 18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org
ATTACHMENT 2
IV. Maintain Community Safety
A. Evaluate and implement initiatives to maintain community safety (e.g., private security patrols, increased LGMSPD patrol/Flock cameras)
B. Review and implement, as appropriate, FireWise/conduct biennial review by SCCFD V. Enhance Environmental Sustainability
A. Develop Climate Change Resolution/encourage and support the move to lower carbon emissions in Monte Sereno
B. Review and, as appropriate, update the Noise Ordinance (move from gas leaf blowers to electric leaf blowers)
C. Develop and implement a program to “Keep Our City Pretty” D. Review and implement Urban Forestry Alliance = In process E. Review opportunities to improve drainage and enhance flood control F. Promote low-water and low-fire landscaping alternatives for residents G. Promote electric vehicle chargers for residents to support electric vehicle adoption Key:
Red = Consider elimination
Green = Implementation via General Plan Update
ATTACHMENT 3
I. Quality Public Services
A. Fiscal Prudence
1. ____________________________________________________________ B. Governance/Operations
1. Hire Building Inspector/Code Enforcement Officer__ ______________ C. Community Engagement
1. Update Boards and Commissions attendance rules__________________ II. Community Character
A. Historical preservation guidelines___________________________________ III. Enhanced Mobility
A. ________________________________________________________________ IV. Community Safety
A. ________________________________________________________________ V. Environmental Sustainability
A. Reach Codes Updated______ _______________________________________ 18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org
ATTACHMENT 4
Citizen of the Year Nomination Form
Do you know an outstanding Monte Sereno resident? An individual who goes above and beyond the call to serve their community? If you do, please consider nominating your choice for Monte Sereno “Citizen of the Year.” The nomination period will begin June 1st and end August 1st. The chosen Monte Sereno Citizen of the Year will be honored by the Mayor of Monte Sereno at the annual Monte Sereno picnic August 21, 2022 11:30-2pm. Deadline to submit applications is Monday, August 1, 2022
Please Print Clearly
Nominee information:
First and last name_____________________________________________________ Address: ____________________________________________________________ City: ________________________________________________________________ Zip Code: ____________________________________________________________ Contact Number: ______________________________________________________ Email:_______________________________________________________________ Nominator Information
Name of Nominator: ____________________________________________________ Relation to Nominee: ___________________________________________________ Email: _______________________________________________________________ Contact Number: _______________________________________________________ Please list any groups/organizations the nominee may belong to:
________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ _
What specific community service projects has the nominee participated in within the last 5 years? ________________________________________________________________________________ ________________________________________________________________________________ __
Please state reasons why you believe this resident should be recognized by the community for their contributions, positive influence, and role model qualities. ________________________________________________________________________________ ________________________________________________________________________________ Nominations should be submitted to Michelle Estabillo either by e-mail to [email protected] or drop off in person at:
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org
ATTACHMENT 4
18041 Saratoga Los Gatos Road,
Monte Sereno, CA 95030.
Monte Sereno City Council Role, Mission, Vision & Values:
March 2022
Overview
A Monte Sereno City Council Ad Hoc Committee on Governance developed the Role, Vision, and Value statements below in 2017. Monte Sereno City Council updated the items in March 2019 and May 2020 at their Annual Goal Setting Sessions, including adding a Mission Statement in 2020. Suggested revisions from 2021 have been added and highlighted in yellow.
Monte Sereno Council Role
The Monte Sereno City Council is the governing body of the City of Monte Sereno, vested with policy, fiduciary, legislative and quasi-judicial authority. The City Council of Monte Sereno operates under a Council-Manager form of government. Five councilmembers are elected at large by Monte Sereno voters. Those councilmembers direct policy which is implemented by the City Manager of Monte Sereno.The Monte Sereno City Council serves all of Monte Sereno, establishing policy and making decisions designed to benefit the community. As part of its leadership role, Monte Sereno City Council advocates, regulates, forms partnerships, provides direction, and monitors achievement. Members of the Monte Sereno City Council lead in their roles and responsibilities through relationships they have with each other, the public, and city staff, and by following all applicable regulations, ordinances, and laws. Monte Sereno City Councilmembers adhere to and model the Monte Sereno Council Mission, Vision & Values.
Monte Sereno Council Mission
The Mission of the City of Monte Sereno is to provide high-quality services to residents in an efficient, transparent, and fiscally responsible manner that preserves and enhances the unique residential character of Monte Sereno, protects natural resources, and minimizes resident impacts to the environment, and protects and enhances the health, safety, mobility, and welfare of residents.
Monte Sereno Council Vision
The Monte Sereno City Council will continue to strengthen community and promote a strong sense of unity. Monte Sereno City Council strives to maintain the unique character and beauty of Monte Sereno and aspires to lead regionally as a desirable place to reside.
Monte Sereno Council Values
▪ Integrity and Professionalism: The Monte Sereno City Council shall work together to serve the community by respecting and trusting each other. We honor our word and keep our commitments. We seek to earn the public’s trust and confidence. We accept responsibility and take ownership for our actions.
▪ Transparency and Openness: We listen to all ideas and viewpoints. We establish clear direction, priorities and clearly communicate intentions and expectations. The Monte Sereno City Council decision-making process is transparent, open, and available to all participants equally and without exception.
▪ Performance Accountability: We act in the best interest of the City of Monte Sereno. We set measurable performance goals, which support the priorities of the City of Monte Sereno and our individual work groups.
▪ Effective and Efficient Services: We deliver effective and efficient services both internally and through partnerships with other agencies to maximize City of Monte Sereno resources.
We strive to set a standard of excellence.
▪ Fiscal Responsibility: We conduct short and long-range strategic budgeting and financial planning to maximize service delivery and to build the economic stability of the City of Monte Sereno. We practice sound fiscal management to protect our financial resources. • Quality of Life for all Residents: We are committed to continually enhancing the quality of life in Monte Sereno. We safeguard the value and economic vitality of our community. We promote inclusiveness and non-discrimination.