AGENDA
City of Monte Sereno
Tuesday, May 17, 2022
City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030
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Page
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.
PRESENTATIONS
1. Palestinian Cultural Day Proclamation
Palestinian Cultural Day Proclamation
5
2. Presentation from West Valley Community Services
WVCS 2022 Monte Sereno Presentation
6 - 18
ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.
WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.
1. Approve the Minutes of the April 19, 2022 and May 3, 2022 Regular City Council Meeting and the May 3, 2022 Special Meeting
Staff recommends approval of the minutes of the April 19, 2022 and May 3, 2022 Regular City Council Meeting and the May 3, 2022 Special Meeting.
Staff Report - SR-22-106 - Pdf
19 - 29
2. Approve Warrant List Dated May 17, 2022 in the Amount $195,343.74 Staff recommends the City Council approve the Warrant List Staff Report - SR-22-111 - Pdf
30 - 31
3. Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361)
Staff recommends that the City Council consider and adopt a resolution extending teleconferencing of City Council meeting pursuant to AB 361.
Staff Report - SR-22-082 - Pdf
32 - 35
PUBLIC HEARINGS
UNFINISHED BUSINESS
NEW BUSINESS
1. Evaluate, Consider, and Accept Community (CBO) Grant Application Submittals
Staff recommends the City Council evaluate and accept Community Based Organization Grants (CBO) according to policy guidelines. 36 - 58
Staff Report - SR-22-105 - Pdf
West Valley Community Services Grant Application
2. Consider and Confirm the 2022 Monte Sereno Social Justice Award Winner Selected by the Monte Sereno Youth Commission
Staff recommends the City Council confirm the selection of the 2022 Monte Sereno Social Justice award winner selected by the Monte Sereno Youth Commission at their May 10, 2022 meeting.
Staff Report - SR-22-108 - Pdf
59 - 64
3. Study Session - Fiscal Year 2022-23 Proposed Budget
Staff recommends that the Council conduct a Study Session to review and discuss the proposed FY 2022-23 Budget.
Staff Report - SR-22-112 - Pdf
65 - 84
COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.
Cities Association Board of Directors - Ellahie/Mekechuk Cities Association Legislative Action Committee - Ellahie/Mekechuk Cities Association City Selection Committee - Ellahie/Lawler Valley Transportation Authority PAC - Mekechuk/Leuthold Silicon Valley Animal Control Authority - Lawler/Turner Silicon Valley Clean Energy Authority - Ellahie/Mekechuk West Valley Clean Water Board - Mekechuk/Turner
West Valley Mayors and Managers - Ellahie/Mekechuk
West Valley Sanitation District - Turner/Leuthold
West Valley Solid Waste/Recycling JPA - Mekechuk/Turner Youth Commission - Lawler/Turner
Santa Clara County Library JPA - Leuthold/Lawler
COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.
CITY MANAGER’S REPORT
FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.
ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and
documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]
PROCLAMATION
PROCLAMATION RECOGNIZING PALESTINIAN CULTURAL DAY
WHEREAS, Palestinians trace their roots back to the Canaanites, who inhabited the land west of the Jordan River and the Dead Sea;
WHEREAS, Palestinians primarily speak Arabic and most profess either a Christian or Muslim faith; WHEREAS, Palestinian culture is presented through books, poetry, music, proverbs, and handicrafts made with cross-stitch embroidery patterns that often display ethnic or regional identity and honor a rich cultural legacy from centuries past that are important symbols of Palestinian culture;
WHEREAS, Palestinians have embraced for over 2,000 years core values such as love of family, commitment to education, hospitality, and reverence for land, and they now share these values with the residents of Santa Clara County; WHEREAS, Palestinian residents of Santa Clara County now number approximately 30,000 and have made major contributions to the County in the fields of business, engineering, law, and medicine, as well as through their cultural talents in the areas of poetry, literature, dance, and music; and
WHEREAS, Palestinians living in Santa Clara County will hold the 19th annual Palestinian Cultural Day that honors the local Palestinian community and its contributions to the County’s civic life as well as the historical and cultural contributions of Palestinians throughout the world.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monte Sereno does hereby proclaim May 15, 2022 as PALESTINIAN CULTURAL DAY in Santa Clara County.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Monte Sereno this 17th day of May 2022.
________________________________
Javed I. Ellahie, Mayor
West Valley Community Services
Presentation to Monte Sereno Council
May 3, 2022
Our mission is to unite the community to fight hunger and homelessness.
Our vision is a community where every person has food on the table and a roof over their head.
About WVCS
“When I first came into WVCS for help, I had a three-day notice for evictions. I had to move out if I did not have any help. WVCS prevented me and my child from becoming
homeless.” - Millisa (Client)
Our Clients
● West valley residents
● Multicultural
● Multilingual
● Single adults
● Couples
● Families
● Seniors
● At-risk youth
● Domestic abuse survivors
● Disabled
● Homeless and/or unstably housed
Income eligibility
● $31,900 individual
income
● $65,500 family income
(four person
household)
Our Programs
We provide a variety of critical safety-net services:
● Food - shopping
● Food - delivery
● Rental assistance
● Housing referrals &
support
● Affordable housing
● Family support
● Homeless services
● Financial coaching
● Case management &
system navigation
● Information and
referrals
● Education and
advocacy
● Employment
coaching
Our Approach
● Prevent imminent evictions and/or utility shut-off
● Reduce food costs, preserving household assets for other essential expenses (rent, childcare, utilities, transportation) ● Provide assistance in navigating benefits available through the social services system in the County
● Help clients remain housed/house un-housed clients
● Develop a plan to reduce long-term debt and save money ● Explore new income and employment opportunities
● Support long-term stability and health for children and other household members
● Work with clients to develop and implement a plan that supports long term stability
End Hunger and Homelessness
ULTIMATE
IMPACT
PROGRAM COMPONENTS
Food Market and Park-it Market
Basic Needs Supports and Eviction Prevention
Homelessness Supportive Services
Community Access to Resource &
Education (CARE) Program
Homeless with
significant financial and
food needs
In Crisis
Vulnerable
Self-Sufficient
Unstably housed and
financially vulnerable with
significant food needs
Stable housing and
finances with regular
food needs
Self-sufficient in housing
and finances with
occasional food needs
Programming
not needed
Outcome Areas:
Program Components:
Service Populations:
Self-Sufficiency
Matrix
Depending on prescribed program intervention, and depending on where each service population group sits in the self-sufficiency scale, WVCS has expectations for how individuals or families should experience movement on that scale with the amount of intervention provided. As an individual receives services from programming, they can move into a new service population category and continue through additional programming to support their evolving needs. The matrices below convey how service populations are expected to move from one self-sufficiency level to the next with program intervention.
Expected Outcomes Based on Life Circumstance and Program Participation WVCS has four program components that
individuals in each service population category
will interact with depending on their needs:
SERVICE POPULATIONS
WVCS thinks about its clients in four categories
based on their life circumstances to make
determinations for what services to offer clients:
1. Homeless with significant financial and food
needs
2. Unstably housed and financially vulnerable
with significant food needs
3. Stable housing and finances with regular food
needs
4. Self-sufficient in housing and finances with
occasional food needs
OUTCOMES
Food Security
Financial security
Housing security
WVCS expects clients to improve in one or more
of those critical areas corresponding to the
program components they receive and their
ability to engage in WVCS supports.
WVCS uses a self-sufficiency matrix that identifies
four progressive levels of development (in crisis,
vulnerable, stable, and self-sufficient) for three
critical areas of a person or family’s life:
VALUES
Compassion: We respond to the needs of others with sensitivity and kindness.
Dignity: We treat everyone with honor and respect.
Integrity: We operate with honesty and strong moral principles.
Service: We bring the community together to help others.
Diversity: We value each individual’s uniqueness.
Ingenuity: We approach our work with creativity and resourcefulness.
Stable
WVCS Theory of Change
WVCS Client Data (2020-2021)
By the Numbers
People came to
WVCS for the first
time
Men, women, and
children assisted
Meals made
possible by our
food pantries
Emergency rental
assistance
provided
1,207 3,168 1,872,630 $1,265,686
Agency Data- 2020-2021
Client demographic information is self-reported at the time of registration for services.
Agency Data- 2020-2021
Back to School Program 2021
Back to School Program 2021
Client Story
Questions
Park-It Market & WVCS Market
STAFF REPORT
Meeting: City Council - May 17 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Approve the Minutes of the April 19, 2022 and May 3, 2022 Regular City Council Meeting and the May 3, 2022 Special Meeting
Recommendation(s):
Staff recommends approval of the minutes of the April 19, 2022 and May 3, 2022 Regular City Council Meeting and the May 3, 2022 Special Meeting.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
4-19-22 Regular Meeting Minutes DRAFT
5-3-22 Special Meeting Minutes DRAFT
5-3-22 Regular Meeting Minutes DRAFT
MONTE SERENO CITY COUNCIL
MEETING MINUTES
REGULAR MEETING
7:00 p.m.
April 19, 2022
MEETING CALLED TO ORDER
At approximately 7:00 p.m., Mayor Ellahie called the meeting to order.
PLEDGE OF ALLEGIANCE
Mayor Pro Tempore Mekechuk conducted the Pledge of the Allegiance.
ROLL CALL
Present: Councilmember Lawler, Councilmember Leuthold, Councilmember Turner, Mayor Pro Tempore Mekechuk, and Mayor Ellahie
Absent: None
Staff Present: City Manager Leonardis, City Attorney Rudin, City Planner Perkins, City Clerk Radcliffe and Deputy City Clerk Gonzalez-Langarica
ORDERS OF THE DAY
There were no changes.
ORAL COMMUNICATIONS
There were none.
WRITTEN COMMUNICATIONS
There were none.
PRESENTATIONS
1. Mayor Ellahie presented the Arbor Day Proclamation
2. Mayor Ellahie presented the Eid Al-Fitr Proclamation
3. Silicon Valley Clean Energy 2022 Reach Codes Report
Zoe Elizabeth presented Silicon Valley Clean Energy 2022 Reach Codes Report.
CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approved the Warrant List Dated April 19, 2022, in the Amount of $48,776.46
2. Approved the Treasurer’s Report for the Period Ending March 31, 2022
3. Accepted the LAIF Investment Report for March 31, 2022
4. Accepted Revenues and Expenditures Report for the Month Ending March 31, 2022
5. Accepted the Significant Full Year To Date Variances to Budget Narrative
6. Accepted the FY 2021-22 Mid-Year Budget Report
7. Adopted Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361) RESOLUTION NO. 22-3847 MOTION: Motion by Councilmember Lawler to approve the Consent Calendar.
Seconded by Mayor Pro Tempore Mekechuk.
VOTE: Motion passed unanimously. (5-0-0)
PUBLIC HEARINGS
There were none.
UNFINISHED BUSINESS
There were none.
NEW BUSINESSS
1. Discussion to Consider and Provide Direction to Staff on SB-9 Ordinance Modifications City Planner Perkins provided staff report and the Council held extensive discussion.
Councilmember Lawler disclosed that she met with Tony Jeans, Kevin and Annie Hayes and Trevor Schwartz for informational purposes.
Public comment was received from the following people:
Trevor Schwartz
Janet Chaffin
Kevin Hayes
Justin Lerman
Diane Lerman
Bruce Lerman
Tony Jeans
Erik Ramakrishnan
Lon Allan
Allison Zeidler
Resident Sheridam
Aiden Zang
By consensus, Council recommended that staff coordinate a joint meeting with Site and Architectural Commission and City Council to discuss ministerial or discretionary options.
2. Accept Housing Element Update on Site Inventory and the April 23, 2022 Community Workshop Overview and Provide Direction to Staff
Lauren Hoerr of EMC Planning Group provided a presentation on Monte Sereno Housing Element and the Council held discussion.
Public comment was received from Tony Jeans, Justin Lerman, Erik Ramakrishnan Discussion ensued and no action was taken by the Council.
3. Consider and Accept the City Manager's Quarterly Report City Manager Leonardis presented the City Manager’s Quarterly Report.
COMMITTEE/COMMISSION REPORTS
Councilmember Lawler stated she attended a meeting with Valley Water and reported they will start requiring resident to reduce water usage by one-third. She also stated that they are expecting to achieve a 15% savings over the rest of the year.
Mayor Pro Tempore Mekechuk reported he has upcoming meetings in the beginning of May with West Valley Clean Water Board and West Valley Solid Waste/Recycling JPA. He also stated that the Valley Transportation Authority PAC meeting was canceled last week.
COUNCILMEMBER COMMENTS
Mayor Pro Tempore Mekechek and Councilmembers Turner shared their gratitude with staff.
CITY MANAGER’S REPORT
City Manager Leonardis provided his report under New Business as Agenda Item #3.
FUTURE AGENDA ITEMS
Mayor Ellahie requested that discussion on conducting hybrid Council/Committee meetings be brought back on the next agenda for Council discussion and direction to staff.
ADJOURN
The meeting adjourned at approximately 10:38 p.m.
Javed I. Ellahie, Mayor
ATTEST:
_______________________________
Gloisy Gonzalez-Langarica, Deputy City Clerk
MONTE SERENO CITY COUNCIL
MEETING MINUTES
SPECIAL MEETING
6:00 p.m.
May 3, 2022
MEETING CALLED TO ORDER
At approximately 6:01 p.m., Mayor Ellahie called the meeting to order.
ROLL CALL
Present: Councilmember Lawler, Councilmember Leuthold, Mayor Pro Tempore Mekechuk, and Mayor Ellahie
Absent: Councilmember Turner
Staff Present: City Manager Leonardis, City Attorney Rudin, and City Clerk Radcliffe
ORAL COMMUNICATIONS
There were none.
WRITTEN COMMUNICATIONS
There were none.
ADJOURN TO CLOSED SESSION
The City Council adjourned to Closed Session at 6:04 p.m.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Name of case: Four Eighteen Holdings v. City of Monte Sereno, Santa Clara County Superior Court Case No. 20CV370686
RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at approximately 6:41 p.m.
REPORT ON ACTION TAKEN DURING CLOSED SESSION
Mayor Ellahie stated there was no action to report.
ADJOURN
The meeting adjourned at approximately 6:41 p.m.
__________________________
Javed I. Ellahie, Mayor
ATTEST:
_______________________________
Michelle Estabillo, City Clerk
MONTE SERENO CITY COUNCIL
MEETING MINUTES
REGULAR MEETING
7:00 p.m.
May 3, 2022
MEETING CALLED TO ORDER
At approximately 7:00 p.m., Mayor Ellahie called the meeting to order.
ROLL CALL
Present: Councilmember Lawler, Councilmember Leuthold, Mayor Pro Tempore Mekechuk, and Mayor Ellahie
Absent: Councilmember Turner
Staff Present: City Manager Leonardis, City Attorney Rudin, City Engineer Kahn, City Planner Diana Perkins, Deputy City Clerk Gonzalez-Langarica, and City Clerk Radcliffe
PLEDGE OF ALLEGIANCE
City Manager Steve Leonardis conducted the Pledge of the Allegiance.
ORDERS OF THE DAY
There were no changes.
PRESENTATIONS
1. Valley Water Reach Codes Presentation
David Siddiqui of Valley Water presented its Reach Codes.
ORAL COMMUNICATIONS
There were none.
WRITTEN COMMUNICATIONS
There were none.
CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve the Minutes of the April 5, 2022 Special and Regular City Council Meeting
2. Approve the Warrant List Dated May 3, 2022, in the Amount of $102,439.61
3. Reinstatement and First Amendment to Agreement for Professional Services with GKW Architects, Inc. (GKW) for Architectural Services for the Monte Sereno Community Center Project in the Amount Not to Exceed $70,000
4. Consider and Approve a Resolution Adopting a List of Projects for Fiscal Year 2022/23 Funded by SB 1: The Road Repair and Accountability Act of 2017 Resolution No. 22-3848 MOTION: Motion by Mayor Pro Tempore Mekechuk to approve the Consent Calendar. Seconded by Councilmember Lawler.
VOTE: Motion passed unanimously. (4-0-0; Absent: Turner)
PUBLIC HEARINGS
There were none.
UNFINISHED BUSINESS
There were none.
NEW BUSINESSS
1. Accept the Pavement Management Program Status Report City Engineer Kahn presented the report. Discussion ensued.
MOTION: Motion by Councilmember Lawler to accept the Pavement Management Program status report. Seconded by Councilmember Leuthold.
VOTE: Motion passed unanimously. (4-0-0; Absent: Turner)
2. Discussion and Direction to Staff Regarding Conduct of City Council and Board/Commission Meetings, including Councilmember and Staff In-Person Presence and Methods of Public Participation
MOTION: Motion by Councilmember Lawler to continue holding City Council, Boards/Commission meetings virtually via Zoom until June 30, 2022.
Seconded by Mayor Pro Tempore Mekechuk.
VOTE: Motion passed unanimously. (5-0-0)
COMMITTEE/COMMISSION REPORTS
Cities Association Board of Directors: Mayor Ellahie reported that discussion was held on the Association’s budget.
Valley Transportation Authority PAC: Mayor Pro Tempore Mekechuk stated there was nothing to report.
Silicon Valley Animal Control Authority: Councilmember Lawler stated there was nothing to report.
Silicon Valley Clean Energy Authority (SVCE): Mayor Pro Tempore Mekechuk reported that SVCE is recommending holding the 1% rate reduction for its users.
West Valley Clean Water Board: Mayor Pro Tempore Mekechuk stated that their meeting will be held on Thursday, May 5.
West Valley Solid Waste/Recycling JPA: Mayor Pro Tempore Mekechuk stated that their meeting will be held on May 5.
Youth Commission: Councilmember Lawler stated that the Youth is working on the Social Justice Award.
Santa Clara County Library JPA: Councilmember Leuthold stated there was nothing to report.
COUNCILMEMBER COMMENTS
Mayor Pro Tempore Mekechuk shared his experience with his ride-along with West Valley Sanitation District.
CITY MANAGER’S REPORT
City Manager Leonardis reported that debris and old furniture from the Annex building is being thrown out in preparation for bidding on the Community Center project. He also reported that there is a Turnaround Luncheon sponsored by the Los Gatos Kiwanis Club on Thursday, May 5.
FUTURE AGENDA ITEMS
Mayor Ellahie requested that the Valley Transportation Authority proposal be discussed at a future Council meeting.
ADJOURN
The meeting adjourned at approximately 8:30 p.m.
__________________________
Javed I. Ellahie, Mayor
ATTEST:
_______________________________
Michelle Estabillo, City Clerk
STAFF REPORT
Meeting: City Council - May 17 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated May 17, 2022 in the Amount $195,343.74 Recommendation(s):
Staff recommends the City Council approve the Warrant List Background Information:
Analysis:
California Environmental Quality Act:
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Alternatives:
Conclusion:
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
2022 05 17 Warrants List
CITY OF MONTE SERENO
REGISTER OF ACCOUNTS PAYABLE AS OF THESE DATES:
May 17, 2022
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
19782 Complete Drywall
Services
Annex Building Project - Demolition and
cleanup 7,242.00 01-920
19783 Steven Leonardis e-Signature Business Pro service 574.68 01-710 19784 Wells Fargo Bank Office Supplies ($2.3k) Software licenses ($0.8k) 3,053.26 01-710 01-811
19785 Association of Bay Area
Govern Gas utilities for City Hall 199.42 01-705
19786 Alana Consulting, LLC
Plan Checking Consultant ($12650 for 6
weeks) and ePermit Consultant
($10982.50)
23,632.50 01-765
19787 Anago Franchising, Inc Janitorial services 390.12 01-860 19788 BMI Imaging Systems Web Hosting for 2 months 450.00 01-715 19789 Burke,Williams &
Sorensen, LLP
City Attorney ($7.6k), Greenwood
($6.2k), Padgett ($0.7k), Sherek ($1.2k)
and General litigation ($2.0k)
17,647.43 01-425
01-427
19790 COMCAST Internet service for City Hall 106.67 01-720 19791 Constant Contact Email Pluss services 588.00 01-507 19792 Dicar Networks, Inc. Total Care IT managed services 1,873.00 01-535 19793
19794 Void Void Void Void
19795 EOS Integration Datto Continuity software license 860.00 01-811 19796 First Choice Coffee
Services
Coffee and bottled water service for City
Hall 202.15 01-710
19797 Frontier
Communications Landline for City Hall 63.70 01-720
19798 GKW Architects, Inc. Annex Building Project Architectural Design 2,500.00 01-920
19799 ICMA ICMA Membership renewal for City Clerk 200.00 01-725 19800 Michelle Estabillo Parking reimbursement to attend CCAC conference 20.00 01-710
19801 State Compensation Ins
Fund Workers Compensation premium 545.75 01-642
19802 Town of Los Gatos
Finance Depa Police Services 80,580.41 03-545
19803 M-Group Objective Design Standards project 12,948.00 01-535 19804 Town of Los Gatos
Finance Depa
COPS ELEAS pass-thru payment for
Sep 21, Oct 21, Nov 21, Dec 21 Jan 22 41,666.65 03-548
Total $195,343.74
I, REYNOLD SAMORANOS, FINANCIAL AND ADMINISTRATION OFFICER DO HEREBY CERTIFY THAT THE
PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
STAFF REPORT
Meeting: City Council - May 17 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361) Recommendation(s):
Staff recommends that the City Council consider and adopt a resolution extending teleconferencing of City Council meeting pursuant to AB 361.
Background Information:
AB 361 was signed by the Governor of the State of California and went into effect immediately upon signature by the governor. It amends the Brown Act to allow local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a gubernatorial “proclaimed state of emergency,” and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees.
The key differences between existing Executive Order N-08-21, which expires September 30, 2021, and AB 361 is that AB 361 imposes particular requirements with respect to public comment, however, the City of Monte Sereno’s current practices with respect to live public comment via Zoom already satisfy all of the new requirements in AB 361. Additionally, public agencies must either make findings by majority vote that the state of emergency still exists and continues to directly impact the ability of the members to meet safely in person, or that health officials continue to impose or recommend measures to promote social distancing.
Determinations by the local agency that the emergency impacts the ability to meet safely inperson must be re-visited every 30 days.
At its September 21, 2021 meeting, the City Council adopted Resolution No. 21-3826 authorizing virtual City Council meetings during declared state of emergency pursuant to Government Code. The City Council determined that the pandemic of COVID-19 creates an imminent safety risk to councilmembers and other potential attendees of City Council meetings. At present, risk of COVID-19 due the delta and omicron variant remains high; the CDC reports that for the period between the period between May 6, 2022 and May 13, 2022 that Santa Clara County had “medium” community transmission with 201.62 case rate per 100,000 population, 4.9 new COVID-19 admissions per 100,000 population, and 2.6% staffed
inpatient beds in use by patients with confirmed COVID-19. Due to the ongoing state of emergency, staff believes that the City Council can re-adopt its previous findings, and authorize continued virtual meetings for the next 30 days.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda, and this report appear on the City’s website.
Attachments:
Resolution
RESOLUTION NO. 22-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AUTHORIZING
VIRTUAL CITY COUNCIL MEETINGS DURING DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE SECTION 54953 (AB 361)
WHEREAS, AB 361 was recently signed by the Governor of the State of California, enacting certain changes to the Brown Act as set forth in Government Code section 54953; and
WHEREAS AB 361 authorizes local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a gubernatorial “proclaimed state of emergency,” and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020 related to the pandemic of coronavirus commonly as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, new variants of COVID-19 have developed, and risks of illness or death due to such variants remains significant to the general public; and WHEREAS, the CDC reports that for the period between May 6, 2022 and May 13, 2022 that Santa Clara County had “medium” community transmission with 201.62 case rate per 100,000 population, 4.9 new COVID-19 admissions per 100,000 population, and
2.6% staffed inpatient beds in use by patients with confirmed COVID-19; WHEREAS, the County of Santa Clara Health Officer ordered on August 2, 2021, that face coverings be used in all indoor settings, including all governmental meetings, and recommended that governmental entities move operations and activities outdoors where possible as a result of the continued transmission of the Delta and Omicron Variant of COVID-19;
WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section
54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monte Sereno that:
1. The City Council determines that the pandemic of COVID-19 creates an imminent safety risk to councilmembers and other potential attendees of City Council meetings.
2. In accordance with AB 361, the City Council shall re-consider the passage of this resolution not less than every 30 days to determine whether state of emergency continues to directly impact the ability of the members to meet safely in person, or whether state or local officials continue to impose or recommend measures to promote social distancing, until this resolution is rescinded.
3. The Legislative Bodies, and City staff, are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.
REGULARLY passed and adopted this 17th day of May, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Javed I. Ellahie, Mayor
ATTEST:
Michelle Estabillo, City Clerk
STAFF REPORT
Meeting: City Council - May 17 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Evaluate, Consider, and Accept Community (CBO) Grant Application Submittals
Recommendation(s):
Staff recommends the City Council evaluate and accept Community Based Organization Grants (CBO) according to policy guidelines. Staff recommends the following funding allocations for Fiscal Year 2022-2023:
Art Docents $4,000
Los Gatos Music & Arts $5,000
Los Gatos Community Concert Association $1,000
KCAT $5,000
Nova Solisti Chamber Orchestra $1,000
Sustainable Waze $3,500
Background Information:
The City of Monte Sereno City Council adopted a Community Based Organizations, or CBO’s grant application, criteria, and process on February 18, 2020. The intention of adopting policy language was to establish fair guidelines and direction for requestors so councilmembers can better accommodate the public with grant requests. The City Council of Monte Sereno established and funded $20K in total CBO grant funding for the 2021-2022 budget. The maximum grant request established was $5,000. Current grant requests, if accepted by Monte Sereno City Council, will be incorporated into the FY 2023-2023 annual budget.
Analysis:
A total of seven grant requests were received by staff. The total requested dollar amount of the CBO grant requests exceeds $20K. Eligibility criteria was evaluated by staff. A summary of the requesters and requested grant amounts are listed below:
1. Art Docents of Los Gatos, Inc. $4,000
2. Los Gatos Music and Arts $5,000
3. AWO $2,500
4. Los Gatos Community Concert Association $2,000
5. KCAT $5,000
6. Nova Solisti Chamber Orchestra $5,000
7. Sustainable Waze (Los Gatos Music in the Park) $3,500 Fiscal Impact:
$20,000 to the City of Monte Sereno General Fund account.
Alternatives:
1. Fund $20,000 worth of the $27,000 in CBO requests.
2. If less than $20,000 is funded, consider adding the balance of funds to next year’s CBO pool of funds.
3. If less than $20,000 is funded, consider adding the balance of funds to requestors who requested less than the maximum ($5,000) grant.
4. Fund more than the $20,00 worth of CBO grant requests by exception.
Conclusion:
A fair and equitable grant policy was adopted by council to better serve the community with CBO grant requests. Council must decide from seven grant requesters how to best distribute CBO funds.
Public Noticing:
The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.
Attachments:
Community Grants Policy
CBO Applications
Community-Based Organization Grant Policy
The City of Monte Sereno recognizes the value of Community-Based Organizations and their contributions to residents of Monte Sereno. Historically, Community-Based Organizations (CBOs) have enhanced the quality of life and provided enjoyment for residents. Most CBOs are comprised of volunteers from Monte Sereno and surrounding communities. Examples of CBOs include, but are not limited to, service clubs, art, music, or educational programs, senior services, and organizations hosting local public events. The City of Monte Sereno has established guidelines for CBOs, which allow a fair and equitable opportunity to seek funding grants from the City of Monte Sereno.
Community-Based Organization Grant Evaluation Criteria
1) The organization or entity must be a local entity, serve Monte Sereno Residents, or have a nexus to the Monte Sereno Community.
2) The organization or entity must provide their services or event free to the public. 3) The organization or entity must be a non-profit (Internal Revenue Code Section 501(c)(3) or similar nonprofit organization.
4) The organization or entity must comply with all local, state, and federal laws including but not limited to nondiscrimination requirements.
5) The organization or entity must be volunteer led.
Application Process
Applications for fiscal year 2022-2023 must be filed by May 3, 2022. The City Council will consider applications at the City Council meeting on May 17, 2022 at 7:00 pm via Zoom.
Insurance Coverage
All CBOs who receive funding grants through The City of Monte Sereno must maintain their own insurance policies for their entities and events. In addition, grantees shall agree to defend, indemnify, and hold harmless the City of Monte Sereno and its elected and appointed officers, employees, agents, and volunteers of all liability and claims, which could arise from their organizations or events.
Contact Information
Applicants may submit their questions or follow up on the grant process through the City of Monte Sereno Clerk’s Office. Contact information is provided below.
Attn: City Clerk
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
(408) 354-7635 or via email at [email protected]
From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Wednesday, April 27, 2022 1:04:19 PM
Community-Based Organization Grant Application
Entity Name Art Docents of Los Gatos, Inc.
Entity/Event Location Blossom Hill, Van Meter, Lexington, Daves Ave and Fisher Middle School
Is event open to the
public?
No
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 4000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Marsha Thomas
Title Program Coordinator
Organization Name Art Docents of Los Gatos, Inc.
Is this a non-profit
organization?
Yes
Organization Address 17000 Roberts Rd
Phone 4083352366
Email [email protected]
Building Community The Art Docents have been part of the community for 49 years now. The Docents serve nearly 2700 students in the Los Gatos Union School District which includes 4 elementary schools and one middle school. We provide ongoing programs and activities in art history, art criticism, and art techniques. Membership is drawn throughout the community. Comprehensive 10 week
training and mentoring is provided.
Our goals are to -
Introduce visual art as a tool for self expression
Develop visual arts literacy
Provide an opportunity for exercising critical thinking and judgment
Develop an understanding and appreciation for world cultures Provide opportunities and training for developing art skills and experiencing creations of art
We do monthly art presentations for each classroom, host an annual art show, guest artist visits to schools and hands-on workshops. Our mission is to expand students' educational and cultural experiences and to foster more flexible and creative individuals. We appreciate the support over the years from the City of Monte Sereno and look forward to your response. Please let us know if you have any questions.
Electronic Signature
Agreement
I agree.
Electronic Signature Marsha Thomas
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Tuesday, March 1, 2022 2:58:10 PM
Community-Based Organization Grant Application
Entity Name AWỌ
Entity/Event Location Los Gatos
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request $2,500
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name FOLAKE PHILLIPS
Title Founder & Executive Director
Organization Name AWỌ
Is this a non-profit
organization?
Yes
Organization Address 15372 Los Gatos Blvd #305 Los Gatos, CA 95032 Phone l4082213430
Email [email protected]
Building Community On Sunday November 14, 2021, over 2,000 families, students, local nonprofits and cultural groups came out to march in solidarity with state, county and city government officials in the United Against Hate Rally that progressed from Fisher Middle School to downtown Los Gatos. Now that the march is over, AWỌ seeks to expand on this community effort to build more diversity inclusion in our local schools and communities. Our Stories In Schools program, a youth initiative, is designed to
address bias at the intersection of color, class and culture and build the global mindset skills of empathy, collaboration and adaptability through innovative community service projects and coursework that enable students interact successfully with people different from themselves. Students will learn through critical thinking and design thinking that they can create things with
people who have unheard voices to create a new voice within the community that is empowered and accessible to all. Most students now have cell phones with video cameras that are high quality. Stories In Schools will train students in how to use these everyday tools, and how to look beyond the scope of their community and social circles.
The South Bay is rich with diverse immigrant communities ranging from, for example, the Ethiopian community in San Jose to the South Indian community in Cupertino. There are over 17 languages being spoken here in the South Bay, from English, Spanish, Armenian, Cambodian, Chinese, Hindi, Hmong,
Japanese, and Korean to Lao, Mien, Punjabi, Russian, Thai, Tagalog, Ukrainian and Vietnamese.
Although 3C Bias can limit people from engaging with those different from themselves, Stories In Schools will show how to break down that 3C Bias and give teachers the tools in how to do that more systematically. This is a “Pathway to Change” that people can get excited about. AWỌ believes that the majority of people in Monte Sereno are really ready to see these changes in our communities.
Electronic Signature
Agreement
I agree.
Electronic Signature Folake O. Phillips
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Monday, April 11, 2022 11:23:14 PM
Community-Based Organization Grant Application
Entity Name Los Gatos Music and Arts, Inc
Entity/Event Location Jazz on the Plazz/ Los Gatos Town Plaza Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 5,000.00
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Teri Hope
Title President
Organization Name Los Gatos Music and Arts, Inc
Is this a non-profit
organization?
Yes
Organization Address 223 Casitas Bulevar
Phone 4083487766
Email [email protected]
Building Community The Mission of Los Gatos Music & Arts is to act as an umbrella organization for music & arts
programs including
Jazz on the Plazz and the South Bay Summer Jazz Camp.
Los Gatos Music & Arts’ goal is to inspire, nurture,
develop, facilitate, and produce concerts, educational programs, scholarships, and other artistic programs which promote
music and the arts for the benefit of the community.
Electronic Signature
Agreement
I agree.
Electronic Signature Teri A Hope
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Sunday, April 24, 2022 10:34:10 PM
Community-Based Organization Grant Application
Entity Name Los Gatos Community Concert Association
Entity/Event Location Los Gatos Concert Series/Los Gatos High School Theatre Is event open to the
public?
Yes
Is event free for
attendees?
No
Is this a volunteer-led
event?
Yes
Grant Request $2,000.00
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Kevin Hayashi
Title President
Organization Name Los Gatos Community Concert Association Is this a non-profit
organization?
Yes
Organization Address P.O. Box 1116
Los Gatos, CA 95031
Phone 408-204-0674
Email [email protected]
Building Community Concerts are first-class cultural events(4/yr), mostly light classical. Very affordable. Attendees nearly all local.
Family/youth/senior discounts. Social atmosphere with
refreshments. 100% volunteer.
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Agreement
I agree.
Electronic Signature Kevin Hayashi
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Dear Monte Sereno Council members,
This is to supplement the grant application form submitted by the Los Gatos Community Concert Association, a non-profit.
We have been putting on Community Concerts (now called Los Gatos Concert Series) continuously for about 75 years, four Sunday afternoon concerts per year. They are highquality fully professional performances, mostly in the lighter classical vein, and with strong rapport between artist and audience.
Our attendees are nearly all local, consisting of many seniors, with a sprinkling of youth and families as well. When possible we hire the artists for an additional free outreach program at a school or assisted-living facility. We advertise mainly through word of mouth, distribution of brochures, and whatever freebees we can get in local papers. Several local businesses also advertise in our concert programs.
Concerts are normally held in the Los Gatos High School Theatre. There is always a lively social mingling in the lobby, both before the concert and at intermissions with refreshments, during which our regular subscribers get to meet each other.
The cost is very affordable, especially for senior subscriptions. We can only do this because we are non-profit and our 12-member all-volunteer Board does all the work, and well over a third of our income in the past has come from donations and grants. All our Board members donate in addition to purchasing season tickets; we’re very dedicated, and we know we make a valuable contribution to the local cultural scene and to the feeling of community.
We are grateful for the grants you have given us in the past, and hope it will be possible again this time. Thank you for your consideration.
Kevin Hayashi, President
Los Gatos Community Concert Association
From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Monday, April 25, 2022 7:24:04 PM
Community-Based Organization Grant Application
Entity Name LOS GATOS PUBLIC MEDIA, INC. / KCAT TV
Entity/Event Location KCAT TV & RADIO STUDIO, 20 HIGH SCHOOL COURT, LOS GATOS, CA. 95030
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
No
Grant Request $5,000.
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name MELISSA TOREN
Title EXECUTIVE DIRECTOR
Organization Name LOS GATOS PUBLIC MEDIA, INC. / KCAT TV Is this a non-profit
organization?
Yes
Organization Address Mailing: 15466 Los Gatos Blvd #109-233, Los Gatos, CA. 95032 Phone 4084974662
Email [email protected]
Building Community In response to the public’s requests for more ways to share stories of coping, solidarity and gratitude during these challenging times, Los Gatos Public Media Inc. last year added internet radio with vodcasting (podcast with video) to the digital media offerings at its KCAT TV15 & Radio station. KCAT is grateful for the City of Monte Sereno’s past support of radio and vodcasting programming during the inaugural year, and
respectfully submits this request for funding KCAT's continued radio efforts.
KCAT TV’s new internet radio platform expands on our
grassroots approach to fostering community engagement while enabling KCAT TV to reach an even more diverse and inclusive audience. Thanks to you, our first year's podcast programming has been off-the-charts great!
For example, KCAT’s podcasting studio was such a big hit with our summer youth campers that parents asked us to turn it into an after-school program; so, we are pleased to be offering "Podcasting 101 @ KCAT Radio." There is something about putting on those headsets and hearing yourself while talking into a mic that really appeals to people of all ages, including seniors! Our new "The Producers Network" volunteer program for adults 55+ will be developing and producing local news and telling even more stories through video and radio. We intend to foster and encourage an atmosphere of collaboration and learning
experiences shared by seniors and our youth.
In addition, because KCAT has both TV and radio, we're able to provide the community with a unique opportunity: vodcasting! Video is being incorporated into our three new original-series podcast shows—The Kimball Hooker Show, Lit with Lloyd and Wine with Bill—and we've already seen major improvements in engagement between the podcasters and their audiences. This year we're continuing to invite anyone wanting to host a radio show, propose a radio show topic or learn more about radio broadcasting to contact KCAT TV Executive Director Melissa Toren. Our marketing efforts are ongoing.
Effectively engaging with our community is a key value as we consider programming. We are proud of our partnerships with the City of Monte Sereno, local music and performing arts
organizations, museums, schools, athletic and recreational programs, as well as many community service groups and
business associations. Our KCAT TV and YouTube channels, as well as our social media and vodcast platforms, facilitate community storytelling far beyond any boundary. We offer opportunities to create deep connections and the potential to bring together diverse communities.
All of KCAT’s programming depends on funding from sponsors and grants. This grant will be used to help KCAT develop original radio programming and get it on air. We have consistently given on-air credit to the City of Monte Sereno during every radio show and vodcast. A sample is included in the supporting email for you to hear and we are happy to create any ad you would like to include in our on-air vodcasts.
About Los Gatos Public Media
Los Gatos Public Media Inc. is a 501(c)(3) nonprofit public
benefit corporation (tax ID#: 27-4500692) providing public, educational and community access cable television facilities via its KCAT TV station (on Comcast channel 15) and digital media center—all located on the Los Gatos High School campus. KCAT brings transparency to local government by broadcasting meetings, and our production equipment and studio are available at below-market rates to all residents in Los Gatos, Monte Sereno and greater Silicon Valley. We provide in-person, COVID-safe programs including classes for youth and adults that teach TV screenwriting, filming, production and broadcasting; classes on video and vodcast production; year-round, hands-on TV production opportunities; summer youth camps as well as volunteer and paid internships/job opportunities for middle, high school and college students.
Electronic Signature
Agreement
I agree.
Electronic Signature Melissa Toren
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April 20, 2022
The Honorable Javed Ellahie, Monte Sereno City Council Members and City Manager Steve Leonardis Monte Sereno City Hall
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
RE: KCAT expanding radio/vodcast platform for people of all backgrounds and ages to build community Dear Mayor Ellahie, Councilmembers and Mr. Leonardis,
On behalf of the Board of Directors of KCAT TV15, the nonprofit community access television and radio station serving Monte Sereno, Los Gatos and greater Silicon Valley, I want to thank you for supporting KCAT’s new internet radio and vodcast programming during its inaugural year! I’m thrilled to report on our progress and to be applying for a 2022 Monte Sereno Community Grant to help us grow KCAT Radio and engage even more community members in our second year on the air.
Last year, we told you that KCAT TV’s new internet radio platform would expand on KCAT’s grassroots approach to fostering community engagement while enabling KCAT TV to reach an even more diverse and inclusive audience. Your support has helped us open our internet radio podcasting studio to the community, where everyone from teenage students to senior volunteers don headsets and step to the mic to chat about their feelings, concerns and what matters to them. KCAT’s podcasting studio was such a big hit with our summer youth campers that parents asked us to turn it into an after-school program. In addition to “Podcasting 101 @ KCAT Radio” for students, our new “The Producers Network” program will train older adult volunteers to produce local news and tell more stories through video, radio, podcasting and vodcasting (podcasting with video).
Like everything we produce, our new radio programming depends on funding from sponsors and grants. We are grateful for the City of Monte Sereno’s past support of KCAT programming, and are once again asking for a grant of $5,000 to help us continue growing KCAT’s Radio programming by engaging even more community members! Our most popular shows have an ad inserted into the show thanking Monte Sereno for supporting this program.
We would be honored to give on-air credit in each podcast to the City of Monte Sereno for helping to fund our programming.
Thank you in advance for reviewing our application and this year’s funding request. I’d be happy to answer any additional questions. I look forward to hearing from you.
Yours sincerely,
Melissa Toren, Executive Director
[email protected]
Celebrating 39 years, KCAT TV is a non-profit public TV station and digital media center serving Los Gatos and Monte Sereno. We proudly contribute to the vitality of our local communities by producing, creating and broadcasting content designed to inform, educate, entertain and inspire. We enable everyone to share stories and raise visibility through the magic of TV, radio and the power of video distribution: live streamed, on-demand and via social media platforms.
k LOS GATOS MONTE SERENO SILICON VALLEY
KCAT PUBLIC MEDIA
Joanne Talesfore
President
Bill Reagan
Vice President
Jane Hiatt
Secretary
Ken Toren
Treasurer
Joe Pirzynski
Past President
Mark Chow
Member at Large
Burton Craig
Member at Large
Teri Hope
Member at Large
Margaret Smith
Member at Large
Kristi Pearce-Percy
Member at Large
Tylor Taylor
Member at Large
Umar Ellahie
Member at Large
Yvonne Khananis
Member at Large
Peter Hertan
LGSUHSD Rep
Melissa Toren
Executive Director
KCAT TV15
20 High School Court
Los Gatos, CA 95030
Mailing Address:
15466 Los Gatos Blvd.
#109-233
Los Gatos, CA 95032
408.395.KCAT
www.kcat.org
From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Tuesday, March 1, 2022 11:51:52 AM
Community-Based Organization Grant Application
Entity Name Nova Solisti Chamber Orchestra
Entity/Event Location Field not completed.
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 5000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name Randy Cono
Title President
Organization Name Nova Solisti Chamber Orchestra
Is this a non-profit
organization?
Yes
Organization Address PO Box 1453
Los Gatos, CA 95031
15701 Oak Knoll Drive
Monte Sereno, CA 95030
Phone 408-420-0035
Email [email protected]; [email protected]
Building Community Nova Solisti Chamber Orchestra is a non-profit organization of professional musicians, devoted to share our passion and joy of music with the communities of Northern California. Our debut concerts and inaugural season was postponed due to COVID-19,
but now we are even more excited than ever to invite you to become part of our musical community. We hope that our
passion for the music we perform will bring joy to your lives. Our repertoire ranges from the 1600s Baroque to contemporary, giving you a wide spectrum of chamber music through the centuries to enjoy.
Electronic Signature
Agreement
I agree.
Electronic Signature Randy Cono
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Thursday, March 31, 2022 9:54:17 AM
Community-Based Organization Grant Application
Entity Name Sustainable Waze
Entity/Event Location Los Gatos
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
No
Grant Request 3500
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Neal Turley
Title Founder
Organization Name Sustainable Waze
Is this a non-profit
organization?
Yes
Organization Address 104A EDELEN AVE Los Gatos, CA. 95030 Phone 512.917.3907
Email [email protected]
Building Community Los Gatos Music in the Park is a 30 year tradition that is coming back post pandemic. We are hoping the City of Monte Sereno will help sponsor artists to perform at the music series. All the funds donated will go directly to the artists
Electronic Signature
Agreement
I agree.
Electronic Signature Neal M Turley
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From: Gloisy Gonzalez-Langarica
To: Michelle Estabillo
Subject: FW: Online Form Submittal: Community Grant Application Date: Friday, May 13, 2022 10:57:37 AM
Here is the grant application that Josh was referring to.
Best,
Gloisy Gonzalez-Langarica
Administrative Clerk II/ Deputy City Clerk
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
(408) 354-7635 Ext. 110
[email protected]
From: [email protected] <[email protected]>
Sent: Tuesday, April 27, 2021 3:33 PM
To: [email protected]
Subject: Online Form Submittal: Community Grant Application Community Grant Application
Entity Name West Valley Community Services of Santa Clara County, Inc.
Entity/Event Location 10104 Vista Drive, Cupertino 95014 Is event open to the public? Yes
Is event free for attendees? No
Is this a volunteer-led
event?
No
Grant Request 5,000
Has your organization
applied for grant funding
with the City of Monte
Sereno before?
No
Contact Name Josh Selo
Title Executive Director
Organization Name West Valley Community Services
Is this a non-profit
organization?
Yes
Organization Address 10104 Vista Drive, Cupertino, CA 95014 Phone 408-956-6113
Email [email protected]
Building Community This application to the City of Monte Sereno is for support of our annual Back to School with Dignity program, which provides clothing, shoes and school supplies to low income and homeless school children in pre-kindergarten through 12th grade living in the west valley communities of Monte Sereno, Cupertino, Saratoga, Los Gatos, and West San Jose.
Each fall, children in pre-kindergarten through 12th grade start school in shoes that are too small, pants with holes, or clothing that is not seasonally appropriate. This can negatively impact a child’s physical, emotional, and social well-being, as well as his or her ability to focus on learning. In fact, the stress associated with living in poverty can have long-term negative impacts on young people growing up in low-income households. According to the American Psychological Association, poverty induced stress can cause permanent changes to developing brains that negatively impact, “children’s working memory, problem solving, and other executive function skills.” (Farah)
Children in low income or homeless households face so many challenges - educational, emotional, and economic - that place them at a significant disadvantage as compared to their peers.
When a family is already unable to afford basic needs such as rent, gas, and food, they also struggle with giving their children basic items that are essential for school success.
Held annually on the first Saturday of August, the Back to School with Dignity Program provides clothing, shoes, backpacks, and school supplies to families facing a food or housing crisis that are unable to purchase back to school supplies for their children.
This program also allows families living in poverty to preserve household assets that would have been spent on back to school items so that they can be spent on critical household needs such as rent, utilities, and food. It also brings together the community to care for our most vulnerable and disadvantaged members.
Over the past four years this program has grown, from 117 children in 2016 to 284 children in 2021. Given the significant
challenges facing low income and homeless families in our community combined with the impacts of COVID-19, we
anticipate an increased demand in 2021. As a result, our goal this year is to serve 300 children in preschool through 12th grade.
Thank you for your kind consideration.
Electronic Signature
Agreement
I agree.
Electronic Signature Josh Selo
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STAFF REPORT
Meeting: City Council - May 17 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Confirm the 2022 Monte Sereno Social Justice Award Winner Selected by the Monte Sereno Youth Commission
Recommendation(s):
Staff recommends the City Council confirm the selection of the 2022 Monte Sereno Social Justice award winner selected by the Monte Sereno Youth Commission at their May 10, 2022 meeting.
Background Information:
The Monte Sereno City Council in collaboration with the Monte Sereno Youth Commission created the Monte Sereno Social Justice Award program to establish an ongoing message for positive change regarding social justice matters in the greater City of Monte Sereno community. Submissions by local high school Juniors and Seniors will be reviewed annually in the month of May by the Monte Sereno Youth Commission.
The winner of the Monte Sereno Social Justice Award is selected by the Monte Sereno Youth Commission and subsequently recognized at a Monte Sereno City Council meeting. The City of Monte Sereno will issue a letter of recognition and a check for $1,000 payable to a non-profit charitable organization selected by the awardee.
At its May 10, 2022 meeting, the Youth Commission unanimously selected Maya Segev's submission for Next Door Solutions to Domestic Violence (attached).
Fiscal Impact:
The City of Monte Sereno will issue a check to a charity chosen by the winner for $1,000. This year's recipient is NextDoor Solutions to Domestic Violence chosen by Maya Segev. This award has been allocated in the City's FY2021-22 budget.
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda, and this report appear on the City's website.
Attachments:
Social Justice Award 2022
Monte Sereno Youth Commission Submission by Maya Segev
Monte Sereno Social Justice Award
Summary:
The Monte Sereno City Council in collaboration with the Monte Sereno Youth Commission created the Monte Sereno Social Justice Award program to establish an ongoing message for positive change regarding social justice matters in the greater City of Monte Sereno community. Submissions by local high school Juniors and Seniors will be reviewed annually in the month of May by the Monte Sereno Youth Commission.
The winner of the Monte Sereno Social Justice Award will be selected by the Monte Sereno Youth Commission and subsequently recognized at a Monte Sereno City Council meeting. One recipient will be chosen annually for the award. The City of Monte Sereno will issue a letter of recognition and a check for $1,000 payable to a non-profit charitable organization selected by the awardee.
Vision Statement:
“The purpose of the Monte Sereno Social Justice Award Program is to establish an ongoing message for positive change regarding social justice in the greater Monte Sereno community by acknowledging students’ efforts in creating a more equal and inclusive community.” Eligibility:
The Monte Sereno Social Justice Award is available to local high school students in the greater City of Monte Sereno area. Examples include Saratoga High School, Los Gatos High School, Westmont High School, Mitty High School, Presentation High School, or others where residents of Monte Sereno attend high school presently or may attend high school in the future. To apply for award submission, applicants must be a Junior or Senior in high school and maintain a 3.0 or higher GPA.
Applicants must demonstrate a commitment to equality and social justice through active participation or leadership.
Next Steps:
To be considered for the Monte Sereno Social Justice Award, please complete the application below and submit to [email protected] by May 3, 2022. For general submission inquiries, please contact Michelle Radcliffe at 408-498-5281.
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org
Name*
Address*
Email*
Phone*
Writing or Rendering*
In 500 words or less, please explain what social justice means to you, and what you have accomplished to create positive change or make your community more inclusive (in lieu of a 500- word writing, applicants may submit an original rendering or artwork presenting a positive influence on social justice or inclusivity in the community). Please attach additional sheets if needed.
Organization of Choice*
Please include the name, address, phone number, and email address of the organization you would like to recognize with the $1,000 award, assuming you are selected the Monte Sereno Social Justice Award recipient. Please explain your affiliation with the organization and what the organization means to you, or why you selected the organization.
From: Segev, Maya
To: City Clerk
Subject: Social Justice Award
Date: Tuesday, May 3, 2022 12:26:41 PM
Name*
Maya Segev
Address*
16450 Bonnie Ln, Los Gatos, CA 95032
Email*
[email protected]
Phone*
4086564430
Writing or Rendering* In 500 words or less, please explain what social justice means to you, and what you have accomplished to create positive change or make your community more inclusive (in lieu of a 500- word writing, applicants may submit an original rendering or artwork presenting a positive influence on social justice or inclusivity in the community). Please attach additional sheets if needed.
A bubble. Growing up in Los Gatos, I’ve heard people use this word to describe our small town countless times. A town with picture-perfect houses and people, incredible schools and low crime rates, a town shielded from the injustices and pain of the world outside. But what happens when that bubble is pierced by slurs, prejudice, and hate? What happens when the very basic concepts of social justice and tolerance become so elusive?
I first became aware of social injustices when I was twelve. I began to notice the offending racial jokes, the lack of tolerance, the labeling of people according to their skin tone, religion, economic realities, or foreign accents. To me, social justice means not only leveling the playing field when it comes to opportunity, but also making sure there is no place for hate to flourish. I was young when I first noticed the poisonous hate of our society. I was still sorting out my worldview, but I became active.
Leadership positions at school became a prominent part of my life in 6th grade, and I used them as a way to impact and influence. Next Door Solutions to Domestic Violence is an organization I started to volunteer at when I was thirteen. I arranged activities for peers, increased awareness, raised donations, and founded our LGHS Students Against Domestic Violence Club. I have also been volunteering for years with the House of Hope, delivering food to the elderly. Seeing the shortage of food in our extended community during the pandemic led me to initiate a food drive, mobilize the LGHS community, and turn it into an annual ritual. I am also the Political Director and founding member of our GENUp chapter, advocating and promoting equality and diversity through
the school’s curriculum. I am very active with Team Belong, a collaborative coalition of faculty and students who work towards social justice and positive change on campus. I am also the social media and communications intern at Peninsula Bridge, a non-profit dedicated to helping motivated low-income youth with their personal and educational aspirations. One underprivileged kid at a time, one domestic violence victim at a time, one senior citizen in need at a time, I feel like I am making an impact on my community and a very meaningful one on the way I see and understand the world.
The shocking displays of intolerance and hate that occurred in our country in 2021 brought to light the fact that social justice cannot be forever swept under our collective carpet. The words I started this essay with are the very same words I started my speech in front of thousands of people from our town and the entire area who attended the March Against Hate this past November. It was encouraging to see so many members of our community come together and take a stand. I left them with a plea not to be satisfied and continue to fight against hate and for social justice. I know I will.
Organization of Choice* Please include the name, address, phone number, and email address of the organization you would like to recognize with the $1,000 award, assuming you are selected as the Monte Sereno Social Justice Award recipient. Please explain your affiliation with the organization and what the organization means to you, or why you selected the organization.
Name: NextDoor Solutions to Domestic Violence
Address: 234 E Gish Rd #200, San Jose, CA 95112
Phone Number: (408) 501-7550
Email address: [email protected]
STAFF REPORT
Meeting: City Council - May 17 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Study Session - Fiscal Year 2022-23 Proposed Budget Recommendation(s):
Staff recommends that the Council conduct a Study Session to review and discuss the proposed FY 2022-23 Budget.
Background Information:
Analysis:
California Environmental Quality Act:
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Alternatives:
Conclusion:
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
(1) Proposed FY 2022-23 Budget vs FY 2021-22 Mid Year Budget Narrative (05-11-2022) (2) Proposed FY 2022-23 Budget vs. Mid-Year FY 2021-22 Budget (05-11-2022) (3) Proposed FY 2022-23 Budget vs. Mid-Year FY 2021-22 Budget Projects and CIP (05-11- 2022)
1 | P a g e
Significant Revenue and Expenditures Narrative – Proposed FY 2022-23 Budget vs. FY 2021-22 Mid-Year Budget Proposed FY 2022-23 Budget
Significant Changes Proposed FY 2022-23 Budget
versus FY 2021-22 Mid-Year Budget
Revenues $5.2 Million (FY 2022-23 Flat vs. FY 2021-22 Mid-Year Budget) - Property Tax $2.3 Million, +$37k or 1.6+ versus FY 2021-22 Mid-Year Budget: FY 2023 Property taxes higher by $50k offset by lower Police Special Tax Assessment by $23k.
- Licenses and Permits $0.9 Million, $63 higher versus FY 2021-22 Mid-Year Budget: Licenses and Permit activities continue to be robust this year, FY 2023 Budget reflects continued momentum. - Franchise Fees $310k, Flat versus FY 2021-22 Mid-Year Budget: FY 2023 Budget includes Franchise Fees from PG&E $55k, San Jose Water $38k, West Valley Collection $166k and Comcast $50k. - Intergovernmental $236k, Flat versus of FY 2021-22 Mid-Year Budget: Relatively flat to FY 2022 Mid-Year Budget.
- Other Revenues $129k, Lower by $358k versus FY 2021-22 Mid-Year Budget: FY 2023 includes Road Impact Fees $18k, Housing Element Leap Grants- $65k and Grant REAP Grant $20k and Road Impact Fees $18k. - Gas Tax $191k, Higher by $37k versus FY 2021-22 Mid-Year Budget: FY 2023 includes Gas Tax $109k and SB1 RMRA Funds $82k.
- Real Property Tax $145k, Lower by $135k versus FY 2021-22 Mid-Year Budget: FY 2023 includes lower estimate of Real Property Transfer tax lower by $24k and SB-2 Grant ended in FY 2021-22 lower by $120k. - Sales and Use Tax $0.9 Million, Higher by $0.5 Million versus FY 2021-22 Mid-Year Budget: Already received Coronavirus Relief Fund of $410k in FY 2022 the balance of $410k to be received in FY 2023.
2 | P a g e
Significant Revenue and Expenditures Narrative – Proposed FY 2022-23 Budget vs. FY 2021-22 Mid-Year Budget Proposed FY 2022-23 Budget
Significant Changes Proposed FY 2022-23 Budget
versus FY 2021-22 Mid-Year Budget
Expenditures $5.6 Million, $1.7 Million lower FY 2021-22 Mid-Year Budget - Personnel $1.5 Million, $264k higher versus FY 2021-22 Mid-Year Budget: Salaries and benefits includes a 2% increase per MOU plus a new combined Building Inspector and Code Enforcement staff position +$168k. - Law Enforcement $1.1 Million, $13k higher versus FY 2021-22 Mid-Year Budget: Police services increased by +2.5% or +24k offset by lower COPS Grant Funds pass-thru funds to $100k or lower by -$11k. - Construction $1k, $350k lower versus FY 2021-22 Mid-Year Budget: No construction projects in FY 2023. - General Government $460k, $24k lower versus FY 2021-22 Mid-Year Budget: Converted Code Enforcement CSG Consultant to Staff employee (lower $52k) offset by GIS Mapping Consultant (higher $15k). - Maintenance $975k, $1.8 Million lower versus FY 2021-22 Mid-Year Budget: FY 2023 includes Pavement Management Program ($310k), Neighborhood Improvement Daves CIP-2022-C ($27k) and Highway 9 Safety Improvement Gap Closure CIP-2022-E ($600k).
- Administration $529k, $109k lower versus FY 2021-22 Mid-Year Budget: Converted Building Inspector CSG Consultant to Staff employee (lower $56k) offset by development and maintenance of ePermit modules for Planning & Engineering departments (higher $50k).
- City Attorney $168k, $28k lower versus FY 2021-22 Mid-Year Budget: City Attorney retainer increased by
2.5% offset by lower expected legal representation for open cases – Shekar, Padgett, and Greenwood Lane cases. - Building Maintenance $755k, $121k higher versus FY 2021-22 Mid-Year Budget: FY 2023 includes City Hall Parking Lot GSI Retrofit ($125k), Annex Building Project ($600k) and miscellaneous repairs ($25k). - Equipment / Improvements $84k, $16k lower versus FY 2021-22 Mid-Year Budget: Lower computer purchases for City Hall.
- City Audit $55k, $8k higher versus FY 2021-22 Mid-Year Budget: FY 2023 includes Actuarial Consultant $10k, Annual Audit $30k, SCO Report prep $2k and Annual Street Report to State Controllers office $3k. - Engineering $12k, $38k lower versus FY 2021-22 Mid-Year Budget: FY 2023 includes lower WV Clean Water Administration assessment fee to $12k
3 | P a g e
Significant Revenue and Expenditures Narrative – Proposed FY 2022-23 Budget vs. FY 2021-22 Mid-Year Budget Proposed FY 2022-23 Budget
- Significant Changes Proposed FY 2022-23 Budget
- versus FY 2021-22 Mid-Year Budget
June 30, 2023 Ending Fund Balances $5.3 Million, $0.5 Million lower vs.
FY 2021-22 Mid-Year Budget
$5,740k Beginning Fund Balance – March 31, 2022
Surplus / (Deficit) from Operations
$67k Operating Budget – General Fund
($38k) Pavement Management Program (Annual)
($33k) Housing Element Project
($50k) Planning & Engineering ePermit Tracking System
($384k) Annex Building Project
($27k) Neighborhood Improvement Project – Daves
Neighborhood
$0 Highway 9 Safety Improvements Gap Closure
$0 City Hall Parking Lot GSI Retrofit
($465k) Net Deduction from Fund Balances
$5,275k Ending Fund Balance – June 30, 2023
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
REVENUES
PROPERTY TAX 2,274,100 2,289,341 2,326,700 37,359 1.6%
LICENSE & PERMITS 666,525 850,859 914,100 63,241 7.4%
FRANCHISE TAX 310,700 310,567 310,000 (567) -0.2%
INTERGOVERNMENTAL 227,250 240,947 236,485 (4,462) -1.9% OTHER REVENUE 385,600 486,616 128,700 (357,916) -73.6%
GAS TAX 176,000 153,505 191,000 37,495 24.4%
INTEREST 24,800 9,241 11,200 1,959 21.2%
REAL PROPERTY TAX 205,245 279,647 145,000 (134,647) -48.1% SALES TAX 581,325 425,645 909,100 483,455 113.6%
FINES 3,500 2,655 3,000 345 13.0%
TOTAL REVENUE 4,855,045 5,049,023 5,175,285 126,262 2.5% Page: 1 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 69 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
PROPERTY TAX
01-202 Secured 2,039,700 2,066,836 2,108,700 41,864 2.0% 01-204 Unsecured 87,000 87,000 89,000 2,000 2.3%
01-210 Homeowners Exemption 5,000 3,586 5,000 1,414 39.4% 01-214 SB 813 Supplemental 35,000 18,155 35,000 16,845 92.8% 03-316 Law Enforcement Tax (See Notes Below) 106,000 111,515 89,000 (22,515) -20.2% 40-366 Secured 1,400 2,113 0 (2,113) -100.0%
40-368 Unsecured 0 114 0 (114) -100.0%
40-370 Homeowners Exemption 0 4 0 (4) -100.0%
40-378 Homeowner Exempt/SB813 0 19 0 (19) -100.0%
50-402 Assessment 0 0 0 0 NA
TOTAL PROPERTY TAX 2,274,100 2,289,341 2,326,700 37,359 1.6% Notes to Law Enforcement Tax - $89,000
03-316 Police Special Tax Assessment per Assessor's Report May 5, 2022 - $89,000
SALES TAX
01-296 Sales and UseTax 7,825 15,740 12,000 (3,740) -23.8% 01-298 Coronavirus Relief Fund (State) 573,500 409,905 897,100 487,195 118.9% TOTAL SALES TAX 581,325 425,645 909,100 483,455 113.6%
GAS TAX
12-328 Gas Tax 176,000 81,630 109,000 27,370 33.5%
12-333 Gas Tax (SB-1) 0 71,875 82,000 10,125 14.1%
TOTAL GAS TAX 176,000 153,505 191,000 37,495 24.4%
Page: 2 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 70 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FRANCHISE TAX
01-262 Gas 17,600 17,600 17,600 0 0.0%
01-263 Electricity 38,000 38,000 38,000 0 0.0%
01-264 Water 29,600 38,350 38,400 50 0.1%
01-266 Refuse 120,100 130,944 130,000 (944) -0.7%
01-267 Recycle HHW & JPA fees 31,700 35,638 36,000 362 1.0% 01-268 Cable TV 73,700 50,034 50,000 (34) -0.1%
TOTAL FRANCHISE TAX 310,700 310,567 310,000 (567) -0.2%
REAL PROPERTY TAX
01-222 Real Prop Transfer Tax 95,000 169,402 145,000 (24,402) -14.4% 01-225 SB 2 Real Estate Transactions 110,245 110,245 0 (110,245) -100.0% TOTAL REAL PROP. TAX 205,245 279,647 145,000 (134,647) -48.1% Page: 3 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 71 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
LICENSE AND PERMIT FEES
01-231 SB1186 Fees 1,175 980 680 (300) -30.6%
01-232 Business License 21,000 17,628 12,320 (5,308) -30.1% 01-234 ConstructionTax 12,200 35,770 36,000 230 0.6%
01-235 SMIP 1,700 6,255 6,300 45 0.7%
01-236 Construction Permits 500,000 600,629 697,000 96,371 16.0% 01-237 Grading Permits 32,000 64,962 50,000 (14,962) -23.0% 01-238 SB1473 (BSASRF) 700 3,598 3,000 (598) -16.6%
01-240 Subdivision Fee 0 186 200 14 7.5%
01-241 Site Development\Use\Variance\ 0 11,177 8,500 (2,677) -23.9% 01-242 Zoning Fees 3,350 0 0 0 NA
01-243 Planning Miscellaneous 100 100 NA
01-244 Encroachments 53,000 48,105 40,000 (8,105) -16.8% 01-245 Community Planning Fee 41,400 61,570 60,000 (1,570) -2.5% . TOTAL LICENSE & PERMITS 666,525 850,859 914,100 63,241 7.4% FINES
01-293 Alarm Soundings 0 0 0 0 NA
05-322 Traffic Safety (Bails & Fines) 3,500 2,655 3,000 345 13.0% TOTAL FINES 3,500 2,655 3,000 345 13.0%
Page: 4 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 72 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
INVESTMENT INCOME
01-282 Interest - General (See Notes Below) 24,150 8,210 10,000 1,790 21.8% 12-332 Gas Tax Interest 650 1,030 1,200 170 16.5%
. TOTAL INTEREST 24,800 9,241 11,200 1,959 21.2%
.
Notes to Interest - General - $11,200
01-282 LAIF interest payment received in arrears - Estimated $11,200 FY 2023.
INTERGOVERNMENTAL
01-287 AB939 (recycle incentive) 2,500 1,396 1,100 (296) -21.2% 01-288 Abandoned Vehicle Abatement 1,750 2,602 2,000 (602) -23.1% 01-300 Motor vehicle (state) 3,000 5,664 4,200 (1,464) -25.8% 01-305 Miscellaneous 0 0 0 0 NA
03-318 COPS grant revenue 100,000 111,285 100,000 (11,285) -10.1% 05-323 Miscellaneous (Measure B &VRF) See Notes Below 120,000 120,000 129,185 9,185 7.7% TOTAL INTERGOVERNMENTAL 227,250 240,947 236,485 (4,462) -1.9% Notes to Miscellaneous (05-323) - $129,185
05-323 Measure B - Pavement Management Program (Annual) - $80,685 05-323 TDA - Highway 9 Safety Improvement Gap Closure - $26,500 05-323 VRF - To be determined allocation - $22,000
Page: 5 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 73 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
. OTHER REVENUE
01-246 Road Impact fees 90,000 169,853 18,000 (151,853) -89.4% 01-290 BCJPIA/State fund Ins. rebate 0 140 500 360 257.1% 01-291 Microfilm Fee 6,000 9,368 7,200 (2,168) -23.1%
01-292 Miscellaneous (See Notes Below) 283,600 283,600 85,000 (198,600) -70.0% 01-294 Reimb. Publication 0 0 0 0 NA
01-295 Code Enforcement Collections 0 0 0 0 NA
25-352 Storm drain dev fees 6,000 23,656 18,000 (5,656) -23.9% 25-354 Storm Drain maintenance/Administration 0 0 0 0 NA General Fund Transfer for CIP 0 0 0 0 NA
Beginning Equity Balance 0 0 0 0 NA
TOTAL OTHER REVENUE 385,600 486,616 128,700 (357,916) -73.6% Notes to Miscellaneous (01-292) $85,000
01-292 Housing Element - Leap Grant $65,000
01-292 Housing Element - Reap Grant $20,000
TOTAL REVENUE 4,855,045 5,049,023 5,175,285 126,262 2.5% Page: 6 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 74 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
EXPENDITURES
PERSONNEL 1,302,975 1,241,924 1,506,832 264,908 21.3%
LAW ENFORCEMENT 1,067,085 1,078,370 1,091,200 12,830 1.2% CONSTRUCTION 405,406 351,020 1,000 (350,020) -99.7%
GENERAL GOVERNMENT 495,588 484,860 460,850 (24,010) -5.0% MAINTENANCE 2,723,100 2,723,207 975,000 (1,748,207) -64.2% ADMINISTRATION 465,880 419,480 528,660 109,180 26.0%
CITY ATTORNEY 171,200 195,613 167,510 (28,103) -14.4%
BUILDING MAINTENANCE 645,000 633,800 755,000 121,200 19.1% EQUIPMENT / IMPROVEMENT 132,800 100,142 84,350 (15,792) -15.8% CITY AUDIT 58,600 46,527 54,600 8,073 17.4%
ENGINEERING 50,000 50,000 12,000 (38,000) -76.0%
SPECIAL DISTRICTS 0 1,470 2,980 1,510 102.7%
TOTAL EXPENDITURES 7,517,634 7,326,414 5,639,982 (1,686,432) -23.0% NET SURPLUS / (DEFICIT) (2,662,589) (2,277,391) (464,697) 1,812,694 -79.6% Page: 7 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 75 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
EXPENDITURES
GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol 15,000 2,590 2,000 (590) -22.8% 01-506 Youth Commission Programs 3,000 0 3,000 3,000 NA 01-507 Community Interface 11,000 4,400 15,000 10,600 240.9% 01-515 Council Memberships 12,000 2,272 2,000 (272) -12.0% 01-520 Elections 0 15,000 15,000 NA
01-521 Municipal Code Revision 2,678 3,775 3,000 (775) -20.5% 01-522 Environmental Services 22,035 8,114 12,000 3,886 47.9% 01-523 GIS Mapping 15,000 15,000 NA
01-531 Disbursement SMIP 11,460 11,460 6,300 (5,160) -45.0% 01-532 SB1473 (BSASRF) 500 0 0 0 NA
01-533 Disbruse SB1186 Fees 200 0 0 0 NA
01-535 Professional Services 232,000 244,532 215,000 (29,532) -12.1% 01-540 Insurance & Bonding 87,215 86,391 89,000 2,609 3.0% 01-545 Code Enforcement 30,000 52,473 0 (52,473) -100.0% 01-550 Community Based Organizations 20,000 25,000 25,350 350 1.4% 01-555 Emergency Services 12,000 0 12,000 12,000 NA
01-560 Annexation 0 0 0 0 NA
01-565 Legal Ads/Notices/Recording fees 2,500 10,703 10,000 (703) -6.6% 01-570 General Plan Revise 0 0 0 0 NA
01-575 Misc/Refunds 1,000 150 200 50 33.3%
01-576 Sales Tax 0 0 0 0 NA
01-585 Animal Control 33,000 33,000 36,000 3,000 9.1%
TOTAL GENERAL GOVERNMENT 495,588 484,860 460,850 (24,010) -5.0% Page: 8 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 76 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
PERSONNEL
01-605 Regular Full Time 893,194 921,024 1,091,235 170,212 18.5% 01-615 Part Time 0 0 0 0 NA
01-620 Long Term Disablity Ins 0 0 0 0 NA
01-625 Retirement Employer 136,947 80,433 95,593 15,160 18.8% 01-627 Retirement Employee 32,775 23,974 24,824 850 3.5% 01-630 Health Insurance 101,807 92,218 135,177 42,959 46.6% 01-635 Dental Insurance 7,267 7,614 7,260 (354) -4.6%
01-642 Workers Comp. Insurance 11,165 5,150 8,400 3,250 63.1% 01-645 Social Security 53,592 53,173 68,877 15,705 29.5% 01-647 Medicare 13,398 13,608 16,143 2,535 18.6%
01-650 Unemployment 294 336 336 0 0.0%
01-660 Deferred Compensation 24,693 24,756 38,586 13,830 55.9% 01-665 Benefits Allowance 27,843 19,638 20,400 762 3.9% TOTAL PERSONNEL 1,302,975 1,241,924 1,506,832 264,908 21.3% Page: 9 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 77 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
ADMINISTRATION
01-705 Office Utilities 11,500 8,178 8,800 622 7.6%
01-710 Office Supplies 15,000 18,222 14,580 (3,642) -20.0% 01-711 Postage 5,000 1,999 1,500 (499) -24.9%
01-715 Office Equip Maintenance 14,280 33,910 40,760 6,850 20.2% 01-718 Bank Fee Finance Charge 183 250 67 36.4%
01-720 Communications 32,500 30,760 24,300 (6,460) -21.0% 01-725 Reproduction/Printing 8,500 4,779 7,100 2,321 48.6% 01-740 Mtgs/Trvl/Mileage reimb. 5,600 12,951 19,700 6,749 52.1% 01-745 Publications/Memberships 22,000 21,851 22,470 619 2.8% 01-755 Professional Services 0 0 0 0 NA
01-765 Contract Services 335,000 278,395 361,000 82,605 29.7% 01-770 Training 7,000 8,253 18,700 10,448 126.6%
01-775 Miscellaneous 0 0 0 NA
01-885 Horticultural/Arborist Services 7,000 0 7,000 7,000 NA 01-999 City Mangers Revolving Account 2,500 0 2,500 2,500 NA TOTAL ADMINISTRATION 465,880 419,480 528,660 109,180 26.0% Page: 10 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 78 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
EQUIPMENT/IMPROVEMENTS
01-805 Office 15,000 15,000 15,000 0 0.0%
01-810 Field 0 0 0 0 NA
01-811 Computer, Hard/Software 117,800 85,142 69,350 (15,792) -18.5% 01-815 Building Improvements 0 0 0 0 NA
TOTAL EQUIPMENT / IMPROVEMENTS 132,800 100,142 84,350 (15,792) -15.8%
LAW ENFORCEMENT
03-545 Police Services 967,085 967,085 991,200 24,115 2.5% 01-546 Booking & CAL-ID 0 0 0 0 NA
03-548 Disburse COPS grant funds 100,000 111,285 100,000 (11,285) -10.1% TOTAL LAW ENFORCEMENT 1,067,085 1,078,370 1,091,200 12,830 1.2%
BUILDING MAINTENANCE
01-860 Building & Ground Maint 45,000 33,800 155,000 121,200 358.6% 01-920 Building & Ground Const 600,000 600,000 600,000 0 0.0% TOTAL BUILDING MAINTENANCE 645,000 633,800 755,000 121,200 19.1%
MAINTENANCE
01-845 Pavement Management Program 2,500 11,605 310,000 298,395 2571.3% 12-845 Pavement Management Program 0 0 0 0 NA
05-850 Storm Drain Maintenance 0 0 0 NA
05-870 Traffic Safety (signs & markings) 2,685,000 2,685,000 627,000 (2,058,000) -76.6% 05-880 Traffic Safety (emergency calls&repairs) 10,000 10,000 12,000 2,000 20.0% 05-890 Traffic Safety ( street lighting) 4,200 4,200 3,000 (1,200) -28.6% 12-865 Street Sweeping 11,400 1,833 11,000 9,167 500.2% 25-850 Storm Drain Maintenance 10,000 10,570 12,000 1,430 13.5% TOTAL MAINTENANCE 2,723,100 2,723,207 975,000 (1,748,207) -64.2% Page: 11 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 79 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19) 60,000 0 0 0 NA
01-915 Neighborhood St. Improve Project 0 0 0 0 NA
05-905 Traffic Safety Project 0 0 0 0 NA
05-925 Traffic Safety Misc Bike/Ped Improv 340,000 345,614 0 (345,614) -100.0% 12-915 Gas Tax Road Project 0 0 0 0 NA
25-910 Storm Drain Project 5,406 5,406 1,000 (4,406) -81.5% TOTAL CONSTRUCTION 405,406 351,020 1,000 (350,020) -99.7%
ENGINEERING
Mapping and Records System 0 0 0 NA
12-875 Congestion Management 18,000 18,000 0 (18,000) -100.0% 25-805 WV Clean Water Administration 32,000 32,000 12,000 (20,000) -62.5% TOTAL ENGINEERING 50,000 50,000 12,000 (38,000) -76.0%
SPECIAL DISTRICTS
40-935 Loma Serena Lighting 1,082 2,040 958 88.6%
50-945 Rose/Andrews Lighting 389 940 551 141.8%
TOTAL SPECIAL DISTRICTS 0 1,470 2,980 1,510 102.7%
Page: 12 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 80 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
CITY ATTORNEY
01-425 Retainer 111,200 111,200 82,510 (28,690) -25.8%
01-427 Litigation 60,000 84,413 85,000 587 0.7%
01-430 City Attorney litigation 0 0 0 0 NA
01-435 Mtg, Trv, Prot. 0 0 0 0 NA
TOTAL CITY ATTORNEY 171,200 195,613 167,510 (28,103) -14.4%
CITY AUDIT
01-470 Audit 50,100 39,500 45,300 5,800 14.7%
12-472 Gas Tax Audit 3,500 2,576 3,000 424 16.5%
01-480 Misc/Bank charges 5,000 4,452 6,300 1,848 41.5%
TOTAL CITY AUDIT 58,600 46,527 54,600 8,073 17.4%
TOTAL EXPENDITURES 7,517,634 7,326,414 5,639,982 (1,686,432) -23.0% NET SURPLUS / (DEFICIT) (2,662,589) (2,277,391) (464,697) 1,812,694 -79.6% Page: 13 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 81 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
FY 2021-22
Adopted Budget
FY 2021-22
Mid-Year Budget
FY 2022-23
Proposed
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
FY 2023
Proposed
Budget vs. FY
2022 Mid-Year
Budget
TOTAL FUND RESERVES
WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING 13,695 59,883 59,883 0 0.0%
SAVINGS ACCOUNT
01-015 General 1,796,361 (172,412) 606,686 779,098 -451.9% 03-015 Law Enforecment (811,083) 111,516 (790,684) (902,200) -809.0% 05-015 Traffic Safety (2,570,127) 234 (509,581) (509,815) -217869.7% 12-015 Gas Tax (2107) 214,966 210,638 388,838 178,200 84.6% 25-015 Storm Drain 30,369 497,149 490,149 (7,000) -1.4% 30-015 Surety Trust 73 73 73 0 0.0%
40-015 Loma Serena Ltg. 2,888 3,444 1,404 (2,040) -59.2% 50-015 Rose/Andrews Ltg 39 39 (901) (940) -2410.3%
TOTAL SAVINGS (1,336,514) 650,681 185,984 (464,697) -71.4% TOTAL DEMAND ACCOUNTS (1,322,819) 710,564 245,867 (464,697) -65.4%
LAIF GENERAL FUND ACCOUNT
Undesignated Reserve 533,850 643,972 643,972 0 0.0%
Economic Fluctuation Reserve 3,500,000 3,500,000 3,500,000 0 0.0% Capital Improvement Program Reserve 500,000 500,000 500,000 0 0.0% Property Improvement Reserve 200,000 200,000 200,000 0 0.0% Other Post Emplpoyment Benefits (OPEB) 0 0 0 0 NA
01-025 Subtotal Unrestricted Reserve 4,733,850 4,843,972 4,843,972 0 0.0% 05-025 Trafffic Safety 100,000 0 0 0 NA
12-025 2107 GAS TAX 129,793 130,755 130,755 0 0.0%
25-025 Storm Drain 21,000 21,000 21,000 0 0.0%
30-025 Surety Trust 27,043 27,043 27,043 0 0.0%
40-024 Loma Serena Lighting District 6,751 6,751 6,751 0 0.0% Subtotal Restricted Reserve 284,587 185,549 185,549 0 0.0% 0 NA
TOTAL GENERAL FUND RESERVE 5,018,437 5,029,521 5,029,521 0 0.0% 0 NA
TOTAL ALL FUNDS 3,695,618 5,740,085 5,275,388 (464,697) -8.1% Page: 14 of 14 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx Page 82 of 84
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
REVENUES
PROPERTY TAX
LICENSE & PERMITS
FRANCHISE TAX
INTERGOVERNMENTAL
OTHER REVENUE
GAS TAX
INTEREST
REAL PROPERTY TAX
SALES TAX
FINES
TOTAL REVENUE
FY 2022-23
Proposed Budget General Fund
Pavement
Management
Program (Annual)
Housing Element
Project
CARRYOVER
Planning &
Engineering
ePermit Tracking
System (New)
Annex Building
CARRYOVER
Neighborhood
Improvement
Project - Daves
Neighborhood
CARRYOVER
Highway 9 Safety
Improvements
Gap Closure
CARRYOVER
City Hall Parking
Lot GSI Retrofit
NEW
Total General and
Capital
Improvement
Projects
PMP Annual GEN-2022-B GEN-2023-D CIP-2022-B CIP-2022-C CIP-2022-E CIP-2023-G 2,326,700 2,326,700 0 0 0 0 0 0 0 0
914,100 914,100 0 0 0 0 0 0 0 0
310,000 310,000 0 0 0 0 0 0 0 0
236,485 129,300 80,685 0 0 0 0 26,500 0 107,185
128,700 25,700 0 85,000 0 18,000 0 0 0 103,000
191,000 0 191,000 0 0 0 0 0 0 191,000
11,200 11,200 0 0 0 0 0 0 0 0
145,000 145,000 0 0 0 0 0 0 0 0
909,100 12,000 0 0 0 198,600 0 573,500 125,000 897,100
3,000 3,000 0 0 0 0 0 0 0 0
5,175,285 3,877,000 271,685 85,000 0 216,600 0 600,000 125,000 1,298,285 Page: 1 of 2 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx
THE CITY OF MONTE SERENO
Proposed FY 2022-23 Budget
vs.
FY Mid-Year FY 2021-22 Budget
EXPENDITURES
PERSONNEL
LAW ENFORCEMENT
CONSTRUCTION
GENERAL GOVERNMENT
MAINTENANCE
ADMINISTRATION
CITY ATTORNEY
BUILDING MAINTENANCE
EQUIPMENT / IMPROVEMENT
CITY AUDIT
ENGINEERING
SPECIAL DISTRICTS
TOTAL EXPENDITURES
NET SURPLUS / (DEFICIT)
FY 2022-23
Proposed Budget General Fund
Pavement
Management
Program (Annual)
Housing Element
Project
CARRYOVER
Planning &
Engineering
ePermit Tracking
System (New)
Annex Building
CARRYOVER
Neighborhood
Improvement
Project - Daves
Neighborhood
CARRYOVER
Highway 9 Safety
Improvements
Gap Closure
CARRYOVER
City Hall Parking
Lot GSI Retrofit
NEW
Total General and
Capital
Improvement
Projects
PMP Annual GEN-2022-B GEN-2023-D CIP-2022-B CIP-2022-C CIP-2022-E CIP-2023-G 1,506,832 1,506,832 0 0 0 0 0 0 0 0
1,091,200 1,091,200 0 0 0 0 0 0 0 0
1,000 1,000 0 0 0 0 0 0 0 0
460,850 342,850 0 118,000 0 0 0 0 0 118,000
975,000 38,000 310,000 0 0 0 27,000 600,000 0 937,000
528,660 478,660 0 0 50,000 0 0 0 0 50,000
167,510 167,510 0 0 0 0 0 0 0 0
755,000 30,000 0 0 0 600,000 0 0 125,000 725,000
84,350 84,350 0 0 0 0 0 0 0 0
54,600 54,600 0 0 0 0 0 0 0 0
12,000 12,000 0 0 0 0 0 0 0 0
2,980 2,980 0 0 0 0 0 0 0 0
5,639,982 3,809,982 310,000 118,000 50,000 600,000 27,000 600,000 125,000 1,830,000 (464,697) 67,018 (38,315) (33,000) (50,000) (383,400) (27,000) 0 0 (531,715) Page: 2 of 2 File: FY 2022-23 Budget (Proposed 05-11-2022).xlsx