Monte Sereno City Council
September 6, 2022

AGENDA
City of Monte Sereno
Tuesday, September 6, 2022
City Council
7:00 PM
Monte Sereno City Council Chambers - 18041 Saratoga -
Los Gatos Road, Monte Sereno, Ca 95030
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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

ORAL COMMUNICATIONS

Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the Minutes of the August 16, 2022 Regular City Council Meeting, and the Minutes of the August 25, 2022 Special City Council Meeting
Staff recommends approval of the minutes of the August 16, 2022 Regular City Council Meeting, and the minutes of the August 25, 2022 Special City Council Meeting.

Staff Report -SR-22-148 - Pdf
5 - 10

2. Approve Warrant List Dated September 6, 2022 in the Amount $86,167.64
Staff recommends the City Council approve the Warrant List.

Staff Report - SR-22-200 - Pdf
11 - 13

3. Consider and Adopt Resolution Prohibiting Parking on Certain Segments Daves Avenue
Staff recommends the City Council adopt a resolution prohibiting parking on northerly side of Daves Avenue:

1. from its intersection with the centerline of Kirkorian Way to a point one hundred (100) feet west thereof.;

2. from its intersection with the centerline of Kirkorian Way to a point one hundred (100) feet east thereof; and

3. from its intersection with the centerline of Kavin Lane to a point one hundred (100) feet west thereof.

Staff Report - SR-22-197 - Pdf
14 - 17

PUBLIC HEARINGS

UNFINISHED BUSINESS

NEW BUSINESS

1. Consideration of the Approval of an Updated Fee Schedule for User and Regulatory Fees
18 - 108

Staff recommends that City Council adopt the draft resolution to update the fee schedule for user and regulatory fees and recommends that the fee schedule be reviewed and updated each year as part of the budget setting process.

Staff Report - SR-22-199 - Pdf

2. Discuss and Provide Direction to Staff Regarding Potential Changes to the Municipal Code Section 10.01.020.AU Definition of a Structure Staff recommends the City Council provide direction regarding a potential change to the Municipal Code Section 10.01.020.AU definition of a structure.

Staff Report - SR-22-195 - Pdf
109 - 116

3. Discuss and Provide Direction to Staff Regarding a Potential Accessory Dwelling Unit (ADU) Amnesty Program and Changes to the ADU Owner Occupancy Requirements
Staff recommends the City Council provide direction regarding a potential ADU amnesty program and changes to the ADU owner occupancy requirements.

Staff Report - SR-22-196 - Pdf
117 - 121

4. Review and Provide Comments on the Draft 2023-2031 Housing Element
Staff recommends that the City Council review and provide input on the Draft 2023-2031 Housing Element and authorize staff to submit the document to the State Department of Housing and Community Development (HCD) for review.

Staff Report - SR-22-202 - Pdf
Public Comment Received as of 09-06-2022
122 - 130

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Cities Association Board of Directors - Ellahie/Mekechuk Cities Association Legislative Action Committee - Ellahie/Mekechuk Cities Association City Selection Committee - Ellahie/Lawler Valley Transportation Authority PAC - Mekechuk/Leuthold Silicon Valley Animal Control Authority - Lawler/Turner Silicon Valley Clean Energy Authority - Ellahie/Mekechuk West Valley Clean Water Board - Mekechuk/Turner
West Valley Mayors and Managers - Ellahie/Mekechuk
West Valley Sanitation District - Turner/Leuthold
West Valley Solid Waste/Recycling JPA - Mekechuk/Turner Youth Commission - Lawler/Turner
Santa Clara County Library JPA - Leuthold/Lawler

Valley Water Board - Lawler/Turner

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Michelle Estabillo, City Clerk
Department: City Clerk
Title: Approve the Minutes of the August 16, 2022 Regular City Council Meeting, and the Minutes of the August 25, 2022 Special City Council Meeting
Recommendation(s):

Staff recommends approval of the minutes of the August 16, 2022 Regular City Council Meeting, and the minutes of the August 25, 2022 Special City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
8-16-22 Regular Meeting Minutes DRAFT
8-25-22 Regular Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL

MEETING MINUTES

REGULAR MEETING
7:00 p.m.

August 16, 2022

MEETING CALLED TO ORDER
At approximately 7:00 p.m., Mayor Ellahie called the meeting to order.

PLEDGE OF ALLEGIANCE
Councilmember Turner conducted the Pledge of the Allegiance.

ROLL CALL

Present: Councilmember Lawler, Councilmember Leuthold, Councilmember Turner, and Mayor Ellahie

Absent: Mayor Pro Tempore Mekechuk
Staff Present: City Manager Leonardis, City Attorney Rudin, Finance Officer Samoranos, City Planner Perkins, City Engineer Jessica Kahn and City Clerk Estabillo

Absent: None

ORDERS OF THE DAY
There were no changes.

PRESENTATIONS

1. West Valley Clean Water: New Municipal Regional Stormwater Permit Sheila Tucker of West Valley Clean Water provided the presented.

ORAL COMMUNICATIONS
There were none.

WRITTEN COMMUNICATIONS
There were none.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve the Minutes of the June 21, 2022 and August 2, 2022 Regular City Council Meeting and the Minutes of the May 24, 22022 and July 21, 2022 Special City Council Meeting

2. Approve the Warrant List Dated August 16, 2022, in the Amount of $154,451.08 MOTION: Motion by Councilmember Turner to approve the Consent Calendar.

Seconded by Councilmember Leuthold.

VOTE: Motion passed unanimously. (4-0-0; Absent: Mekechuk)

PUBLIC HEARINGS
There were none.

UNFINISHED BUSINESS
There were none.

NEW BUSINESSS

1. Discuss and Consider Nominees for Monte Sereno Citizen of the Year and Make Appointment MOTION: Motion by Councilmember Turner to appoint Kay Rhind as the 2022 Monte Sereno Citizen of the Year. Seconded by Councilmember Lawler.

VOTE: Motion passed unanimously. (4-0-0; Absent: Mekechuk)

2. Discuss and Consider City’s Position on Legislative Bills Council held discussion. No action was taken.

3. Consider and Accept the City Manager’s Quarterly Report City Manager Leonardis provided the Quarter Report. By consensus, the City Council accepted the report.

COMMITTEE/COMMISSION REPORTS
Councilmember Leuthold provided an update on the Housing Element Ad Hoc Committee’s outreach efforts on Accessory Dwelling Units.

Councilmember Lawler reported that the Silicon Valley Animal Control Authority will meet at the end of August, Youth Commission will meet in September, and Valley Water will meet in October.

COUNCILMEMBER COMMENTS
Councilmember Comments were incorporated in the Committee/Commission Report section of the meeting.

CITY MANAGER’S REPORT
City Manager Leonardis provided an update on the City Picnic being held on August 21, 2022.

FUTURE AGENDA ITEMS
There were none.

ADJOURN
The meeting adjourned at approximately 9:18 p.m.

Javed I. Ellahie, Mayor
ATTEST:
_______________________________
Michelle Estabillo, City Clerk

MONTE SERENO CITY COUNCIL

AMENDED MEETING MINUTES

SPECIAL MEETING
12:00 p.m.

August 25, 2022

MEETING CALLED TO ORDER
At approximately 12:07 p.m., Mayor Ellahie called the meeting to order. Mayor Ellahie stated that he will be recusing himself from Agenda Item No. #2 and that Mayor Pro Tempore Mekechuk will be running the Special Meeting.

ROLL CALL

Present: Councilmember Lawler, Councilmember Leuthold, Mayor Pro Tempore Mekechuk and Mayor Ellahie

Absent: Councilmember Turner
Staff Present: City Manager Leonardis, City Attorney Rudin, and City Clerk Estabillo

Absent: None

NEW BUSINESSS

1. Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB361) RESOLUTION NO. 22-3860 MOTION: Motion by Councilmember Leuthold to adopt the resolution extending teleconferencing of City Council meetings. Seconded by Councilmember Lawler.

VOTE: Motion passed unanimously. (4-0-0; Absent: Turner)

2. Discuss and Consider City’s Position on Legislative Bills Council held discussion. No action was taken.

3. Consider and Adopt a Resolution Canceling the November 8, 2022 General Municipal Election and Appointing the Nominated Candidates to City Council RESOLUTION NO. 22- 3861
MOTION: Motion by Councilmember Leuthold to adopt the resolution canceling the November 8, 2022 General Municipal Election and appointed Javed Ellahie, Evert Wolsheimer, and Burton Craig to a four-year term as City Councilmembers. Seconded by Mayor Pro Tempore Mekechuk
VOTE: Motion passed unanimously. (3-0-1; Abstain: Ellahie, Absent: Turner)

ADJOURN
The meeting adjourned at approximately 9:18 p.m.

Bryan Mekechuk, Mayor Pro Tempore
ATTEST:
_______________________________
Michelle Estabillo, City Clerk

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated September 6, 2022 in the Amount $86,167.64 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Background Information:

Analysis:

California Environmental Quality Act:

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Alternatives:

Conclusion:

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:
2022 09 06 Warrants List

CITY OF MONTE SERENO
REGISTER OF ACCOUNTS PAYABLE AS OF THESE DATES:

September 6, 2022
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
19949 Complete Drywall
Services
Demo wall and disposal all debris from
Annex Building 2,480.00 01-815
19950 Natalie Ladd
Photography
Photographer for August 2022 City
Picnic 1,900.00 01-507
19951 Alamo Landscaping &
Maintenance
Landscape maintenance at City Hall -
July 2022 550.00 01-860
19952 Alana Consulting, LLC
Plan Checks $9487 (08/01/2022 to
08/28/2022) and e-Permit Consultant for
Planning module $7935.
17,422.50 01-765
19953 Anago Franchising, Inc Janitorial services at City Hall 330.00 01-860 19954 BMI Imaging Systems Web Hosting 225.00 01-715
19955 City of Campbell West Valley Solid Waste Mgmnt 1st Aut Quarter FY 2023 1,622.24 01-522
19956 CIVICPLUS
Municode pages, images, graphs &
tabular matter, folio update fee, Ord
bank by project and freight
1,738.46 01-720
19957 corodata Shredding,
Inc. Container rental fee 10.00 01-710
19958 County of Santa Clara -
Technology Services FY 2023 Annual GIS services 1,000.00 01-745 19959 CSG Consultants, Inc
Building Inspector Consultant $7533
(July 2022) and Code Enforcement
Services $6205 (July 2022)
12,737.50 01-765
01-545
19960 Diana Perkins
Reimbursement for copies of maps,
envelopes & postage for Mayor Pro
Temp mailing ($387) and APA/AICP
Membership renewal ($788)
1,174.82 01-710
01-745
19961 EMC Planning Group,
Inc. Housing Element Project 14,076.23 01-535
19962 First Choice Coffee
Services
Coffee and drinking water services for
City Hall 81.69 01-710

CITY OF MONTE SERENO
REGISTER OF ACCOUNTS PAYABLE AS OF THESE DATES:

September 6, 2022
19963 International League of
Cities Annual membership and directory listing 250.00 01-745 19964 KTUA
Daves Ave Concept Plan Monte Sereno
(CIP-2022-C) - Neighborhood
Improvement Project
6,330.75 05-870
19965 Liebert Cassidy
Whitmore Negotiations 170.00 01-427
19966 Lina DiPhillips ADU Permit fee 50% Discount on
property 18201 Bancroft Ave. 3,304.13 01-236
19967 Los Gatos Monte
Sereno Safe Route
Measure B Reimbursement - Walk to
Breakfast, BMX Assemblies, 5th Grade
Bike Skills, Virtual Walk Assessment
6,985.21 05-870
19968 Michelle Estabillo Reimbursement for expenses related to August 2022 Monte Sereno Picnic 37.61 01-507
19969
Muni Management
Association of Northern
California (MMANC)
CGL Program Participation fee for City
Clerk 75.00 01-770
19970 Void Void Void Void
19971 RICOH USA, INC. Office copier rental 480.23 01-715 19972 Ridley Master Legal services for Padgett case 552.60 01-427 19973 TL Engineering Bruce Ave paving rehab project #22-014 12,410.00 05-870 19974 Pacific Gas & Electric
Utilities-electricity for Rose Andrews
($47) and Loma Sereno ($177) Lighting
districts.
223.67
Total $86,167.64

I, REYNOLD SAMORANOS, FINANCIAL AND ADMINISTRATION OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Jessica Kahn,
Department: City Engineer
Title: Consider and Adopt Resolution Prohibiting Parking on Certain Segments Daves Avenue
Recommendation(s):

Staff recommends the City Council adopt a resolution prohibiting parking on northerly side of Daves Avenue:

1. from its intersection with the centerline of Kirkorian Way to a point one hundred (100) feet west thereof.;

2. from its intersection with the centerline of Kirkorian Way to a point one hundred (100) feet east thereof; and

3. from its intersection with the centerline of Kavin Lane to a point one hundred (100) feet west thereof.

Background Information:

Staff received a request from a resident to consider the prohibition of parking on the corner of Daves Avenue and Kirkorian Way. The resident indicated a concern that vehicles parking on the north side of Daves Avenue up to its intersection with Kirkorian Way is hindering the line of sight and make exiting from Kirkorian Way onto Daves Avenue difficult.

Staff reviewed field conditions at this location, during various times of the day. The visibility is difficult at this location in both the west and eastbound directions due to a combination of vehicles parked close to the curb return coupled with the presence of a vertical curve on Daves Avenue 450 feet west of Kirkorian Way.

Staff also reviewed the current “no parking” restriction on the northside of Daves Avenue immediately east Kavin Lane. The visibility is difficult at this location due to vehicles parked close to the curb return. This location also experiences significant pedestrian traffic on the adjacent sidewalk due to its proximity to Daves Avenue Elementary School. Staff recommends and additional “no parking” restriction immediately west of Kavin Lane.

Restricting parking on the north side of Daves Avenue, at Kavin Lane and Kirkorian Way, will improve the line of sight at these locations. The proposed parking prohibitions would eliminate approximately three on-street parking spaces oat each proposed location. However, adequate

on street parking is available in the immediate vicinities and within the remainder of the neighborhood.
“No parking” locations on Daves Avenue have been previously established by resolution at the following locations:

1. Northerly side of Daves Avenue from its intersection with the centerline of Winchester Boulevard to a point one hundred eighty (180) feet west thereof.

2. Northerly side of Daves Avenue from its intersection with the center line of Dorado Lane to a point one hundred (100) feet east thereof.

3. Northerly side of Daves Avenue from its intersection with the centerline of Carril Court to a point one hundred (100) feet east thereof.

4. Northerly side Daves Avenue from a point one hundred forty-five (145) feet west of its intersection with the centerline of Carrill Court to a point four hundred fifty feet (450) feet west of said point.

5. Northerly side of Daves Avenue from its intersection with the centerline of Kavin Lane to a point one hundred (100) feet east thereof.

6. Southerly side of Daves Avenue from its intersection with the centerline of Winchester Boulevard to a point two hundred ten (210) feet west thereof.

7. Southerly side of Daves Avenue from its intersection with the centerline of Poppy Lane to a point four hundred seventy (470) feet east thereof.

Under state law, the City may adopt parking restrictions or prohibitions for city streets by having the City Council adopt a resolution. The City must also post adequate signage to give notice of the parking restriction to motorists.

Fiscal Impact:

With the City Council’s approval, staff will arrange for the installation of “No Parking” signs to designate the parking restriction. Total estimated cost is $500, within the limits of the FY22/23 budget under traffic safety (Fund 05-870).

Public Noticing:

A notice of intention regarding the proposed parking prohibition was distributed to parcels within 300 feet of the subject parking area, however, no specific notice is required by law for this action.

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Site Plan
Draft Resolution

Daves Avenue and Kirkorian Way Proposed Parking Restrictions Daves Avenue and Kavin Lane Current and Proposed Parking Restrictions

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF MONTE SERENO PROHIBITING

PARKING ON DAVES AVENUE PURSUANT TO CALIFORNIA VEHICLE CODE SECTION 22507
WHEREAS, Section 22507 of the California Vehicle Code permits local authorities to restrict parking on streets under their jurisdiction; and, WHEREAS, the City Engineer has recommended that the City Council prohibit parking on Daves Ave at locations to mitigate line of sight issues created by such parking; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monte Sereno as follows:

1. Pursuant to the Vehicle Code of the State of California, Section 22500, et. seq. and when signs are erected giving notice thereof, no person shall at any time park a vehicle along the following described street segments:

NAME OF STREET PORTION UPON WHICH PARKING IS PROHIBITED Daves Avenue Northerly Side of Daves Avenue from its intersection with the centerline of Kirkorian Way to a point one hundred (100) feet west thereof.

Daves Avenue Northerly Side of Daves Avenue from its intersection with the centerline of Kirkorian Way to a point one hundred (100) feet east thereof.

Daves Avenue Northerly Side of Daves Avenue from its intersection with the centerline of Kavin Lane to a point one hundred (100) feet west thereof.

I hereby certify that the foregoing is full, true, and correct copy of a Resolution duly passed and adopted by the City Council of the City of Monte Sereno, Santa Clara County, California, at a meeting thereof held on the 6th day of September, 2022.

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________________
Javed I. Ellahie, Mayor
ATTEST:
__________________________________________
Michelle Estabillo, City Clerk

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Consideration of the Approval of an Updated Fee Schedule for User and Regulatory Fees
Recommendation(s):

Staff recommends that City Council adopt the draft resolution to update the fee schedule for user and regulatory fees and recommends that the fee schedule be reviewed and updated each year as part of the budget setting process.

Background Information:

Overview
Most of the City’s costs are related to services provided for construction and renovation activities in the City (e.g., planning and permitting). While the City maintains its public works infrastructure (e.g., city streets, signage and trees) and public safety (e.g., police), most of the services provided to residents are for construction and renovation.

The City has 9 full time equivalent personnel, of which 4 are involved in services related to construction and renovation activities.

Importantly, in setting fees for services provided by the City, those fees may only recover the cost of those services – there cannot be any “profit” from providing those services.

The City prides itself on providing high service levels to its residents at a cost less than or equal to our adjacent and peer jurisdictions.

Fee increase amounts may occur each year in small amounts or remain constant for several years and then increase in a step function. Since our adjacent and peer jurisdictions do not increase fees at the same time, fee comparisons across jurisdictions have less variability if fees are reviewed and changed each year.

Building permits serve a number of important objectives, one of which is building safety.

Issuing a building permit requires submitting a plan for that work, structural calculations, site protection plans, and building efficiency calculations. Those plans are reviewed and compliance with building codes and other regulations are checked prior to issuing a building

permit. Progress during construction is verified by inspections, the cost of which is included in the building permit. Final inspections are required prior to issuing a certificate of occupancy.

Construction and renovation activities that are completed under building permits issued by the City conform to minimum requirements for fire safety, health safety and seismic safety.

Construction and renovation activities that require a building permit but where the owners have not received a permit may not meet the fire, health and seismic safety requirements and, accordingly, are not in the public interest.

Background Information
On May 1, 2018, City Council adopted Resolution 3682 (Attachment 2), which included an updated schedule of fees for building, engineering, and planning permitting. The adjustments followed a comprehensive use and regulatory fee analysis completed by ClearSource Financial Consulting that evaluated the City’s cost of providing fee-related services for the Building Department, Engineering Department, and Planning Department costs to provide plan review, permit approval, and inspection services for construction permitting applications (the 2018 Fee Study). The adjusted fees approved at that time were designed to cover 77% of the City’s total cost of providing the permitting services. California Government Code section 66014(a) requires that these types of user fees shall not exceed the cost of providing the service.

The fee study completed by ClearSource Financial Consulting (Attachment 1) also recommended that such a study be completed every three to five years with annual fee adjustments based on the Consumer Price Index, San Francisco Bay Area (CPI), which was formerly titled the Consumer Price Index for San Francisco-Oakland-Hayward Area.

After consideration and discussion at multiple City Council meetings in 2019, City Council adopted Resolution 3753 (Attachment 3) on November 5, 2019, which did not increase the permitting fees by the inflationary index.

Analysis:

Inflationary Increase
The CPI increased by 2.5% in 2019, 2.0% in 2020, and 4.2% on 2021. This totals a CPI increase of 8.7% over the last three years since the City Council last considered this issue.

This information is available on the U.S. Bureau of Labor Statistics web page at:
https://www.bls.gov/regions/west/news-release/consumerpriceindex_sanfrancisco.htm Attachment 4 includes the draft resolution with the revised fees schedule that shows the proposed fees based on the 8.7% increase in CPI over the past three years (rounded down to the nearest amount as appropriate for simplicity).

Most of the proposed fees remain below the maximum fees that were justified by the 2018 Fee Study. For example, the 2018 Fee Study would have authorized a maximum fee of $291 for planning review of a building permit; the fee currently proposed would increase from $150 to $160. The 2018 Fee Study determined that the maximum fee justified in 2018 for a Site

Development Permit for a new house or substantial addition would be $3,104; the fee currently proposed would increase from $2,800 to $3,040. There a few fee items that were set at the maximum fee authorized in 2018 (which is full cost recovery). However, Staff recommend that these fees be increased to match the current rate of inflation.

Staff are not recommending that City Council increase fees for Planning Appeals, Significant Tree Removal permits, or Use Permit Review for Animals, based on prior direction from City Council that directed these fees not be altered in 2018.

The proposed fee increase is only applied to land use permitting fees that may be set by City Council and will not be applied to the Construction Tax, which is a voter approved tax that cannot be increased without voter approval, or to other fees that are collected as paid to the State of California, such as the Strong Motion Fee and the SB 1473 fee, as these are based on State legislation that sets a specific fee amount. Additionally, the Administrative Fees (business license fees, printed materials, returned checks, etc.) are not proposed to be increased as part of the inflationary increase.

The 50% building permit and plan check fee reduction that has been approved by City Council for building permits that create a new Accessory Dwelling Unit (ADU) will remain unchanged.

The first 225 properties to complete a written intention to create an ADU will still receive the fee reduction on their building permit if issued by December 31, 2029.

Increased Cost of City Services
It is important for the public and City Council to understand that while the proposed fee increase would not exceed the City’s costs of providing services based on the 2018 Fee Study, the City’s costs of providing services have increased since the 2018 Fee Study was completed.

Since the 2018 Fee Study was completed in April 2018, staffing costs for providing building, engineering, and planning services has increased by approximately $145,000 annually. This includes the increased cost of salaries and personnel benefits from 2018 to the current fiscal year.

Using the last fiscal year permitting activity, the proposed inflationary fee adjustment would result in approximately $89,000 additional revenue annually. Additionally, the 2018 Fee Study may be under-inclusive of the City’s actual costs of providing service as it does not appear to include costs that Staff incur for consultation with the City Attorney for land use projects, which is typical for more complex site development permits, subdivisions, and use permits.

Fee Comparison with Other Justifications
For comparison purposes, Attachment 5 includes all building permit fees for a new single family dwelling of approximately 4,000 square feet based on the current Monte Sereno fee schedule, other adjacent and peer jurisdictions, and the proposed Monte Sereno fee schedule for 2023. As shown in this table the proposed fees in Monte Sereno will remain lower than comparable jurisdictions.

Finance Ad Hoc Committee
The Finance Ad Hoc Committee met several times with Staff to review alternatives and proposed changes, and the underlying analyses to the user and regulatory fees. The Finance Ad Hoc Committee supports Staff’s recommended fees for action by City Council.

Fiscal Impact:

The fiscal impact of the proposed fee changes will be determined based on the volume of construction permitting applications received. Using the last fiscal year permitting activity, the proposed inflationary fee adjustment would result in approximately $89,000 of additional revenue annually.

If approved, the updated fee schedule will be effective 60 days after this hearing as required by the California Government Code section 66017(a).

Alternatives:

1. Do not modify the current schedule of user and regulatory fees.

2. Adopt the draft resolution and update the schedule of user and regulatory fees as recommended by staff.

3. Adopt the draft resolution and update the schedule of user and regulatory fees with modifications.

Public Noticing:

In accordance with Government Code sections 66016(a) and 66019(c), notice of this meeting and potential fee increases was provided on August 23, 2022 (14 days prior to the meeting) to one interested party who filed a written request to be notified of new or increased fees or services charges. Additionally, the staff report was published on August 26, 2022, at least ten days prior to the meeting.

The City Council’s agenda was posted at City Hall and the agenda and this report appears on the City’s website.

Attachments:

1. ClearSource Financial Consulting User and Regulatory Fee Study, April 2018

2. Adopted Resolution No. 3682, May 1, 2018

3. Adopted Resolution No. 3753, November 5, 2019

4. Draft Resolution - Adoption of Fee Schedule

5. Comparison of Building Pemit Fees, July 2022

User and Regulatory Fee Study
- April 2018 -
[Updated to reflect City Council direction received during the May 1, 2018 Public Hearing to consider fee updates]

Table of Contents
Executive Summary ....................................................................................................................................... 1 Legislative Guidance ..................................................................................................................................... 6 Study Methodology and Data Sources.......................................................................................................... 8 Overview of Findings and Recommendations ............................................................................................ 10 Planning Fees .......................................................................................................................................... 10 Public Works/Engineering Fees .............................................................................................................. 11 Building Fees ........................................................................................................................................... 12 Community Planning Fee ........................................................................................................................ 13 Adoption of Fees and Ongoing Fee Management ...................................................................................... 14 Appendices .................................................................................................................................................. 15 Appendix A Proposed Fee Schedule
Appendix B Illustration of Current Fees, Maximum Fees, and Proposed Fees Appendix C New Fees Proposed
Appendix D Fees Proposed to Be Removed from Schedule
Appendix E Cost of Service Analysis and Audit for Reasonableness of Outcomes

1 Executive Summary
[On May 1, 2018 the City Council held a Public Hearing to consider adoption of an updated schedule of The proposed fee for appeals was $1,000, the City Council elected to leave the fee unchanged from the current amount of $360. This report and the adopted fee schedule have been updated to reflect a proposed fee of $360. No other changes have been made].

User and Regulatory Fees
The City derives its annual revenue from a number of sources. These include, but are not limited to, property taxes, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by the City for providing fee-related services and activities that are not otherwise provided to those not paying the fee. California law provides guidance regarding the amounts the City may charge for fee-related services and activities. Specifically, in order to avoid being considered taxes, the fees charged shall not exceed the estimated reasonable cost of providing the services, activities, or materials for which fees are charged.

Recovering the Costs of Providing FeeThe services for which the City imposes a user or regulatory fee typically derive from an individual nt in the individual action, a fee for
service ensures that the individual bears most, if not all, of the cost incurred by the City to provide that cost. When a fee targets less than full cost recovery, another City revenue source in most cases, the General Fund subsidizes the individualized activity.

Fairly allocating costs to the services provided and recovering some, or all, of these costs from service recipients creates value and predictability for City customers and reimburses the City for services provided to a single party, as compared to the public at large.

Scope of Work and Purpose for Conducting the Fee Study
The scope of work for the study can be summarized as follows:

Calculate the costs of providing fee-related services
Remodel current fee schedules to correlate to prevailing services and practices Assist with cost recovery policy development and planning for ongoing maintenance of fees Estimate revenue impacts of fee modifications where possible with available data Prepare an updated schedule of fees for City review

2 The City initiated the fee study in 2017. This effort is intended to provide multiple benefits, including:

Increase the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public works and public safety services.

Help meet the service level expectations of the community by collecting revenues to fund the services provided by each department.

Fee Categories that Were Examined in this Study
Planning Fees, such as entitlement review and review for compliance with the zoning code Public Works Fees, such as engineering, encroachment, and excavation review and inspection Building Fees, such as construction permit processing, plan check, and inspection Summary of Findings and Recommendations
Table 1 Current Estimated Cost Recovery for Fee Services General
Fee Category Revenue Fee-Related Expenses
Cost Recovery
for Fee Services
General
Fund Subsidy
Planning $65,000 $167,000 39% $102,000
Public Works $55,000 $169,000 33% $114,000
Building $313,000 $378,000 83% $65,000
Community Planning $0 $66,000 0% $66,000
Total $433,000 $780,000 56% $347,000
Options for Ongoing Fee Management - related services. Moving forward, the City has several options:

Limited changes to current practices
o For services where the City recovers up to, or less than full cost recovery, fees may remain unchanged and the City can continue its current practice. Any fees that currently recover more than the cost of service should be adjusted downward. o This would result in the continued aggregate under-recovery of fees.

Move to full cost recovery, where practical and implement annual adjustments tied to cost inflation index
o The City could immediately recalibrate fees to target full cost recovery, except in those instances where fees are limited by another agency, or full cost recovery is impractical.

Use a phase-in approach to increase cost recovery levels and implement a pattern of ongoing annual adjustments. The pattern may be pre-determined or tied to a cost inflation index o This approach would avoid attempting to recover the entire amount of under-collection in a single year. Instead it would recognize the subsidy being provided for services and

3 consider increases over a multi-year period to reach targeted cost recovery levels which, in some cases, may be less than 100%.
o This approach also allows the City to easily identify service areas targeted for long-term subsidy and set specific cost recovery levels for individual services rather than an acrossthe-board targeting of full cost recovery.

Any Additional Revenue from Fees is Intended to Offset the Cost of Existing Services It is important to note that while adjusting fees will provide a fiscal impact in the form of additional revenue, the revenue is not intended to be used to fund new services, rather the revenue is intended to offset the costs of providing existing services that are recoverable from fees. Consequently, while fees may rise annually, typically labor costs (the primary driver of fee-related costs) also rise annually.

Recalibration of these fees simply provides an offset of existing expenditures/needs rather than a source of funding for expanded service levels.

Implementing a Policy of Pro-Active Fee Management
Continued evaluation of these fees would provide benefits, including:

Avoid fee spikes that are more likely to occur when fees are left unchanged for several years.

Provide fee payers, City staff, and City policymakers with a pattern of consistency that provides information for forecasting and decision-making purposes.

Encourage generational equity among fee payers by avoiding long-term stagnation of fees followed by significant fee increases.

Fiscal Impact of Proposed Fee Changes
The fiscal impact of proposed fee changes will be determined based on the level of cost recovery targeted from fees. This will be determined by the City Council at the conclusion of a public hearing to consider any modifications to fees. For illustrative purposes only, the revenue impact of a potential cost recovery scenario is presented in the following table. A summary of the proposed cost recovery scenario is also provided.

Table 2 Fiscal Impact of Recalibrating Fees to the Proposed Cost Recovery Scenario General
Fee Category Current Revenue
Revenue After Fee
Changes Total Fiscal Impact
Planning $65,000 $93,000 $28,000
Public Works $55,000 $113,000 $58,000
Building $313,000 $358,000 $45,000
Community Planning $0 $33,000 $33,000
Total $433,000 $597,000 $164,000

4 Table 3 Cost Recovery Impact of Proposed Fee Changes
General
Fee Category
Revenue Before
Fee Adjustments
Revenue After
Adjustments
Fee-Related
Expenses
Cost Recovery
before Adjustment
Cost Recovery
after Adjustment
Planning $65,000 $93,000 $167,000 39% 56%
Public Works $55,000 $113,000 $169,000 33% 67%
Building $313,000 $358,000 $378,000 83% 95%
Community Planning $0 $33,000 $66,000 0% 50%
Total $433,000 $597,000 $780,000 56% 77%
Summary of Cost Recovery Strategy and/or Significant Changes Included in the Proposed Fee Schedule Planning Fees
permits. Less than full cost recovery is targeted for both of these services. o Planning review of building permits target cost recovery = 50% o Tree removal permit target cost recovery = 10%
cost of service.

Establish a community
maintaining and updating the plans, documents, and guidelines required to approve development/construction within the City.
o Target cost recovery = 50%
Public Works Engineering / Private Land Development Fees established final map review fee.

Restructure NPDES fees for ease of fee calculation and administration.

Proposed cost recovery ranges between 50% and 100% depending on fee category.

Building Fees
o The proposed minimum permit fee represents roughly 45 minutes of total staff time associated with permit processing, plan review, and inspection.

Increase electrical, plumbing, and mechanical permit fees from $62 to $159 per permit.

Leave building permit and plan review fees unchanged.
o The City currently recovers the full cost of building permit and plan review, no downward or upward adjustment is required

5 Begin collecting fees for solar permits
o The City currently waives fees for solar permits. The proposed fee is $159. The proposed fee is less than solar contractors will expect to pay in most jurisdictions.

Additionally the proposed fee is set to match the City's minimum permit fee and is well under maximum amounts established by the State.

6 Legislative Guidance
The objectives of the study, the methodologies used to complete the study, and the proposed schedule of fees were significantly influenced by Article 13C of the California Constitution and Section 66014 of the California Government Code.

Article 13C states that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payor bear a fair or reasonable relationship to the payor's burdens on, or benefits received from, the governmental activity. Additionally, Article 13C identifies the following as items that are not defined as taxes:
1) A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege. 2) A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product. 3) A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof. 4) A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property.
5) A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law.
6) A charge imposed as a condition of property development. 7) Assessments and property-related fees imposed in accordance with the provisions of Article XIII D.

Section Notwithstanding any other
provision of law, when a local agency charges fees for zoning variances; zoning changes; use permits; building inspections; building permits; the processing of maps under the provisions of the Subdivision Map Act ; or planning services ; those fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged, unless a question regarding the amount of the fee charged in excess of the estimated reasonable cost of providing the services or materials is submitted to, and approved by, a popular vote of two-thirds of those electors voting on the issue.

7 The outcomes and recommendations of the study are intended to comply with applicable federal, state, and local laws including providing confirmation that the propose result of this study are not taxes as defined in Article 13C of the California Constitution and that the services addressed in the fees. Additionally, this report is intended to show that the manner in which the costs are allocated to a payor
benefits received from the activities and services provided by the City.

8 Study Methodology and Data Sources
This study calculated the estimated reasonable cost of providing various fee-related services across the City organization. Generally, the estimated reasonable cost of providing the fee-related services and activities examined in this study can be calculated as the product of the composite fully-burdened hourly labor rate of the division responsible for providing services and the estimated labor time required to process a typical request for service (see illustration below).

The composite fully-burdened hourly rates calculated in this study are based on the estimated annual hours spent providing fee related services, and estimated labor, services and supplies, and citywide overhead expenditures:

Estimated annual hours spent providing fee related services were developed based on responses received from multiple interviews and targeted questionnaires.

Labor expenditures for in-house personnel were based on forecasts of Fiscal Year 2017/18 salary and benefits expenditures.

All other services and supplies expenditures were based on Fiscal Year 2017/18 budgeted expenditures.

Estimated citywide overhead expenditures were based on ost allocation plan.

Estimated labor times were developed based on responses received from multiple interviews and targeted questionnaires of the staff primarily responsible for the provision of services examined in the study. Commonly used industry data also aided in the development of time estimates and proposed fee structures.

Once cost of service levels are identified, the City may use this information to inform targeted cost recovery from fees. Fees set at the cost of service target full cost recovery. Fees set at any amount less than the cost of service targets less than full cost recovery.

Hourly rate * Labor hours = Cost of service
Proposed fee ÷ Cost of service = Targeted Cost Recovery

9 Summary of methodology used to calculate estimated costs of service and cost recovery levels Step One Identify annual hours spent providing
fee services for each division
This information is developed and tested using a
combination of interviews, questionnaires, historical
project information, and historical revenue information.

Step Two
Identify annual cost of providing fee
services for each division
This information is developed and tested using a
budget, expenditure history, and the overhead cost plan.

Step Three
Calculate the estimated hourly rate
using information from Steps 1 and 2
Annual cost ÷ Annual hours = Hourly rate
Step Four
Estimate labor time required to
process individual request for service
This information is developed and tested using a
combination of interviews, questionnaires, commonlyused measures, and information developed in Step 1.

Step Five
Calculate estimated cost of service
using information from Steps 3 and 4
Hourly rate * Labor hours = Cost of service
Step Six Calculate current cost recovery level
for a specific service
Current fee ÷ Cost of service = Current
Cost recovery
Step Seven Use laws, industry standards, goals
and policies, and historical trends to
determine targeted cost recovery
Proposed fee ÷ Cost of service = Targeted
Cost Recovery
Step Eight Test to confirm forecast revenue from
fees will not exceed program costs
Use historical permit volume and proposed fees to
forecast anticipated revenue from fees. Forecast
revenues should not exceed program costs.

10 Overview of Findings and Recommendations
Planning Fees
The Planning Division maintains and implements the and prepares other specialized planning documents. The department reviews development requests for conformance with the City's planning policies and standards. Department advance planning efforts. The costs of providing fee-related services are proposed to be recovered in part, or in full, from fees. Costs associated with non-fee related services are proposed to be pai General Fund revenues.

Planning Fees: Study Outcomes and Recommendations
# Finding / Recommendation Description
1 Current fees recover less than the
full cost of providing services
The Division collects only a fraction ( 39%) of fee-related costs of service.
2 Begin collecting fee for planning
review of building permits
The planning division reviews more than 100 building
permits per year to ensure compliance with City zoning
requirements (e.g. setbacks). The City does not currently recover a fee for this service. The proposed fee would
3 Consider enhanced cost recovery
for more complex review projects
The proposed fees for complex reviews such as review of site development plans involving new structures or significant additions have been recalibrated to target between 80% and 100% cost recovery.
4 Target less than full cost recovery
for minor permits or permits with
high community benefits
Less than full cost recovery is proposed for planning review of building permits; issuance of tree removal permits; site development permits for minor items such as fences,
reasonable accommodation reviews, animal-related use
permits, and appeals.
5 Adopt community planning fee Over time the City incurs significant costs associated with maintaining and updating the plans, guidelines, and Codes that are used to inform and approve development and
construction within the City. The proposed fee will allow the City to recover a portion of these costs.

11 Public Works/Engineering Fees
The Public Works Department regulates activities impacting public facilities, infrastructure, and the right of way. The department reviews development, construction, and other requests for conformance with the City's policies and standards. It also works closely with other departments to review applications and activities. The costs of providing services generated by individualized action, such as encroachments and grading, are proposed to be recovered in full, or in part, from fees. Costs associated with non-fee related services will be paid from other sources, typically General Fund revenues.

Public Works Fees: Study Outcomes and Recommendations
# Finding / Recommendation Description
1 Adjust fees to improve cost
recovery
least 50% cost recovery and in some cases 100% cost
recovery.
2 Formally establish a final map
review fee
The department is required to review and approve final
maps. A fee for this service has been added to the proposed fee schedule.
3 Restructure NPDES fees for ease of
fee estimation and administration
The number of fee categories has been significantly reduced.

12 Building Fees
The Building Department provides permitting, plan check, and inspection services for all new construction, alterations, and additions throughout the City, enforcing the provisions of the California Building Standards Code. Additionally the department serves as a primary building code resource to contractors, architects, engineers, developers, and property owners. Only the costs of providing feerelated services are proposed to be recovered from fees. Costs associated with non-fee related services Building Fees: Study Outcomes and Recommendations
# Finding / Recommendation Description
1 Current fees recover roughly 83% of
the cost of service
Communities throughout the State typically target full cost recovery (100%) for building fee-related services.
2 Recalibrate minimum permit fee
and mechanical, electrical, and
plumbing permit fees to correct
under-recovery - recovery.
3 Leave building permit and plan
review fees unchanged
xisting building permit and plan review fees
recover the costs of service. No downward or upward
adjustment is required.
4 Begin collecting minimum permit
fee for solar permits
The City currently waives permit fees for solar installations.

The proposed fee is $159. The proposed fee is less
than solar contractors will expect to pay in most
jurisdictions. Additionally the proposed fee is set to
match the City's minimum permit fee and is well under
maximum amounts established by the State.

13 Community Planning Fee
may include the
costs reasonably necessary to prepare and revise the plans and policies that a local agency is required to adopt before it can make any necessary findings and determinations.

California often attempt to recover portions of the costs of updating and maintaining these plans and policies through fees collected on various development projects.

Community Planning Fee: Study Outcomes and Recommendations # Finding / Recommendation Description
1 Adopting a community planning fee
will allow for segregation of
revenues and reduce reliance on
General Fund reserves for funding
of periodic projects
Clearly identifying this fee will provide enhanced revenue tracking information to allow for efficient identification of amounts collected for specific purposes.

The City may use these revenues to offset all or portions of the cost of in-house planning or contract planning services for preparation and revision of the plans and policies that a local agency is required to adopt before it can make any necessary findings and determinations. These include, but are not limited to, General Plan, Zoning Ordinance, and Housing Element updates.

The proposed fee revenues would recover $30,000 per year.

For administrative efficiency the fee will be collected as part of the building permit fee. The vast majority of planning feerelated services, and engineering fee-related services are associated with active building permit applications or will ultimately lead to building permit applications. Permit valuation is a readily available metric that provides a reasonable correlation to cost on a repeatable basis (i.e. more complex projects have higher valuations, and typically rely more heavily on community planning documents for
approval.

The Appendix contains a detailed listing of current fees, maximum fees, and proposed fees.

14 Adoption of Fees and Ongoing Fee Management
The fees included as part of this study are set at the direction of the City Council. Consequently, the City Council may adopt fees and modify them at a future date as costs of service change, city policies or goals change, project volumes change, service recipient feedback is received, and annual revenue impact of fees is confirmed.

If the City decides to adopt modified fees it should:

Include the fee revisions as part of all official fee schedules.

Ensure that City staff begin fee collections using updated fee schedules once the adopted fees are effective.

Periodically Review and Adjust Fees and Calculation Methodologies If fees for services are unintentionally omitted from the adopted fee schedule, they should be added to the fee schedule as part of a future update. In between updates, the City may bill hourly for fee-related services inadvertently excluded from the schedule.

Monitor feedback and permit statistics - Monitor permit and application volume and applicant feedback to determine if fee modifications are resulting in any unanticipated changes in project frequency and to increase the level of detail available for revenue forecasting.

Adjust fees on an annual basis using a predetermined pattern or inflationary index - In order to generally maintain pace with regional cost inflation , the City should adjust its fees on an annual basis.

Conduct future fee studies on regular basis The City should conduct future fee studies periodically to confirm that fee levels remain at, or below, legal limits.

15 Appendices
The appendices provides detailed analytical findings from the study, including the amount of cost, or estimated cost, required to provide the services for which the fee or service charge is levied and the revenue sources anticipated to provide the service, including General Fund revenues. For any fees targeted to recover less than 100% of the estimated reasonable cost of service, it is anticipated that General Fund revenues of the City will fund the difference between the targeted recovery level and 100% recovery of the estimated cost of service. These amounts are identified in the schedule of feebased activities included in the appendices.

Appendix A Proposed Fee Schedule
Appendix B Illustration of Current Fees, Maximum Fees, and Proposed Fees Appendix C New Fees Proposed
Appendix D Fees Proposed to Be Removed from Schedule
Appendix E Cost of Service Analysis and Audit for Reasonableness of Outcomes

Appendix A Proposed Fee Schedule

Services / Activities / Subject Matter Effective Date Page Planning Fees July 1, 2018 1 - 2
Public Works Fees July 1, 2018 3 - 4
Building Fees July 1, 2018 5 - 6
Administrative Services July 1, 2018 7
City of Monte Sereno

MASTER FEE SCHEDULE
App A - TOC Page 40 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - PLANNING FEES
Note Fee
1 Planning Review of Building Permit $150
2 Community Planning Fee (per $1 of valuation) [a] $0.0018 3 Significant Tree Removal (referred to Site and Architecture Commission) $100 4 Site Development/Planned Development Permit:
a) New Houses/Demo Rebuild/Remodel/Addition 50% or more of existing SF $2,800 b) Remodel/Addition less than 50% of existing SF $1,900 c) Accessory Building/Fence Height $500
e) Hillside Development (avg. slope of 10% of greater) $3,100 f) Site Development Permit Amendment $1,300
5 Administrative Building Site Approval $2,800
6 Address/Street Name Change $350
7 Environmental Review
a) Exemption $350
b) Environmental Clearance
i) Reuse of Previous Environmental Clearance $350
ii) Initial Study and Negative Declaration / Mitigated Negative Declaration $3,400 iii) Initial Study and Negative Declaration / Mitigated Negative Declaration (prepared by consultant)
pass-through of actual cost plus 10%
administrative fee
iv) EIR (prepared by consultant) pass-through of actual cost plus 10% administrative fee
8 General Plan Amendment $2,800
9 Zoning Map Amendment $2,800
10 Planned Development Zoning Map Amendment $5,000
11 Annexation (excluding LAFCO Fees) $3,800
12 Reasonable Accommodation Application $360
13 Subdivision:
a) Lot Line Adjustment $1,500
b) Tentative Map Application:
i) 4 Lots or Fewer: (Tentative Parcel Map) $3,000
ii) 5 Lots or More: (Tentative Subdivision Map) $10,000 14 Use Permits:
a) General $2,800
b) Animals $500
c) Special Land Use Permit (Historic Resource) $2,800
15 Satellite Dish
a) Administrative Review $250
b) Public Hearing $500
16 Variance $2,800
17 Appeal $360
18 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $194 19 Excess Plan Review Fee (per hour - 1 hour minimum) [b] $194 Activity Description
App A - 1 Page 41 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - PLANNING FEES
Activity Description Note Fee
20 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [b] $194 21 Work Commenced without a Permit [c] 1x Base Permit Fee Notes:
[c] Amount in addition to base fee (i.e. double fees).
* The fees listed in this schedule do not include the costs of external reports required to be prepared and submitted by the applicant (e.g. arborist report, geotech report). Applicant is responsible for the preparation costs of any external reports required. Additionally, the fees in this schedule do not include any outside agency fees or costs that may apply to applicant project (e.g. County recording fees, Department of Fish and Wildlife fees, newspaper noticing fees, consulting services, attorney services). Applicant is responsible for payment of any outside agency/service provider fees that may apply to applicant project. [b] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection. [a] Fee paid at time of building permit issuance.

App A - 2 Page 42 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Note Fee
1 Certificate of Compliance $1,050
2 Encroachment Permit (Administrative) $350
3 Construction Encroachment Permit Fee
a) First $50,000 of value, or any fraction thereof 5% of value b) Value Exceeding $50,000 3% of value
4 Storm Drain Fees
a) Per Lot Zoned: R-1-44 $2,450
b) Per Lot Zoned: R-1-20 $1,640
c) Per Lot Zoned: R-1-8 $810
5 Final Map
a) Parcel Map $3,000
b) Tract Map $9,000
6 Grading Plan Check Fees Bill hourly/T&M
7 Grading Permit Fees
a) Less than 50 cubic yards $265
b) 51 to 100 cubic yards $530
c) 101 to 1,000 cubic yards
i) For first 100 cubic yards or fraction thereof $530
ii) For each add'l 100 cubic yards or fraction thereof up to 1,000 cubic yards $29 d) 1,001 to 10,000 cubic yards
i) For first 1,000 cubic yards or fraction thereof $795 ii) For each add'l 1,000 cubic yards or fraction thereof up to 10,000 cubic yards $59 e) 10,001 to 100,000 cubic yards
i) For first 10,000 cubic yards or fraction thereof $1,988 ii) For each add'l 1,000 cubic yards or fraction thereof up to 100,000 cubic yards $31 f) 100,001 cubic yards or more
i) For first 100,000 cubic yards or fraction thereof $6,360 ii) For each add'l 1,000 cubic yards or fraction thereof $31 8 NPDES Compliance
a) Plan Check
i) Less than 1 Acre $350
ii) Greater than or Equal to 1 Acre $1,050
b) Site Inspection
i) Less than 1 Acre $530
ii) Greater than or Equal to 1 Acre Bill hourly/T&M with $1,000 initial deposit 9 Oversize Load Permit
a) One Day $16
b) Annual $90
10 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $265 11 Excess Plan Review Fee (per hour - 1 hour minimum) [a] $265 Activity Description
App A - 3 Page 43 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Activity Description Note Fee
12 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [a] $265 13 Work Commenced without a Permit [b] 1x Base Permit Fee Notes:
[b] Amount in addition to base fee (i.e. double fees).
[a] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection.

App A - 4 Page 44 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - BUILDING FEES
Note Fee
1 Construction Tax $0.51
2 Electrical, Plumbing or Mechanical Permits:
a) Fee per Square Foot $0.11
b) Minimum fee $159
3 Solar $159
4 Demolition Permit $159
5 Building Permit: [a]
a) Valuation: $1 to $500 $23.50
b) Valuation: $501 to $2,000
i) Fee for first $500 $23.50
ii) Fee for each additional $100, or fraction thereof, to and including $2,000 $3.05 c) Valuation: $2,001 to $25,000
i) Fee for first $2,000 $69.25
ii) Fee for each additional $1,000, or fraction thereof, to and including $25,000 $14.00 d) Valuation: $25,001 to $50,000
i) Fee for first $25,000 $391.25
ii) Fee for each additional $1,000, or fraction thereof, to and including $50,000 $10.10 e) Valuation $50,001 to $100,000
i) Fee for first $50,000 $643.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $100,000 $7.00 f) Valuation $100,001 to $500,000
i) Fee for first $100,000 $993.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $500,000 $5.60 g) Valuation: $501,000 to $1,000,000
i) Fee for first $500,000 $3,233.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 h) Valuation: $1,000,001 and up
i) Fee for first $1,000,000 $5,608.75
ii) Fee for each additional $1,000, or fraction thereof $3.15 6 Plan Review Fees (In addition to building permit fees) a) Plan Review Fee (% of Building Permit Fee) 65%
b) Structural Plan Review Fee (% of Plan Review Fee) 65% c) Energy Conservation Plan Review Fee (% of Plan Review Fee) 5% d) Green Building Code Plan Review Fee (% of Plan Review Fee) 5% 7 Micro-filming / Imaging Fee (per page, in addition to building permit fees) $5 8 Strong Motion Fees:
a) Residential (per $1 of valuation) $0.00013
b) Commercial (per $1 of valuation) $0.00028
9 SB 1473 (per $25,000 of valuation) $1
10 Road Impact Fee (per $100 of valuation of permitted work) $0.49 Activity Description
App A - 5 Page 45 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - BUILDING FEES
Activity Description Note Fee
11 Other Fees
a) Excess Inspection/Excess Re-inspection/Missed Inspection Fee (per inspection) $106 b) Work Commenced without a Permit [b] 1x Base Fees
c) Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1/2 hour min.) $213 d) Fee for Additional Services Required Due to Changes, Modifications, Additions, etc. [c] Actual Costs / T&M Notes:
[b] Amount in addition to base fee (i.e. double fees).
[c] In the event additional map checking, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additional services.
[a] The Building Official shall establish the valuation of said improvements, and fees will be assessed according to the following fee schedule.

App A - 6 Page 46 of 130
City of Monte Sereno

MASTER FEE SCHEDULE - ADMINISTRATIVE FEES
Note Fee
1 Business License Fees
a) General Contractor $105
b) Solicitors (for profits) $105
c) Others (including subcontractors/specialty contractors) $55 2 Printed Materials and Maps
a) Photo copies/Scanned/Digital Images (per page) $0.25 b) Zoning Map $5
c) City History "Peaceful Mountain" $31
d) Design Guidelines $8
3 Alarm Soundings, within a 12-month period
a) First, Second, and Third Soundings No Charge
b) Fourth $200
c) Fifth $300
d) Subsequent Alarms $300
4 Returned Check Processing Fee
a) First Check [a] $25
b) Each Additional Check [a] $35
5 Preparation of Materials Requiring Formatting, Programming, Development, etc. 100% of Actual Cost (billed per hour; 15 minute increments)
6 City Administration Fee Added to Vendor Service Costs, if applicable (e.g. outside printing of materials)
15%
Notes:
[a] Fee set by State.

Activity Description
App A - 7 Page 47 of 130
Appendix B Illustration of Current Fees, Maximum Fees, and Proposed Fees

Services / Activities / Subject Matter Effective Date Planning Fees July 1, 2018 Public Works Fees July 1, 2018 Building Fees July 1, 2018 City of Monte Sereno ILLUSTRATION OF CURRENT FEES, MAXIMUM FEES, AND PROPOSED FEES App B - 1

City of Monte Sereno WORKING DRAFT MASTER FEE SCHEDULE - PLANNING FEES Note Current Fee Maximum Fee (2018 Fee Study) Proposed Fee 1 Planning Review of Building Permit $0 $291 $150 2 Community Planning Fee (per $1 of valuation) [a] $0.0000 $0.0036 $0.0018 3 Significant Tree Removal (referred to Site and Architecture Commission) $100 $970 $100 4 Site Development/Planned Development Permit: a) New Houses/Demo Rebuild/Remodel/Addition 50% or more of existing SF $2,450 $3,104 $2,800 b) Remodel/Addition less than 50% of existing SF $1,500 $2,328 $1,900 c) Accessory Building/Fence Height $360 $1,552 $500 e) Hillside Development (avg. slope of 10% of greater) $2,750 $3,492 $3,100 f) Site Development Permit Amendment $1,250 $1,552 $1,300 5 Administrative Building Site Approval $2,450 $3,104 $2,800 6 Address/Street Name Change $250 $388 $350 7 Environmental Review a) Exemption varies $388 $350 b) Environmental Clearance i) Reuse of Previous Environmental Clearance varies $388 $350 ii) Initial Study and Negative Declaration / Mitigated Negative Declaration varies $3,492 $3,400 iii) Initial Study and Negative Declaration / Mitigated Negative Declaration (prepared by consultant) varies varies pass-through of actual cost plus 10% administrative fee iv) EIR (prepared by consultant) varies varies pass-through of actual cost plus 10% administrative fee 8 General Plan Amendment $2,530 $3,104 $2,800 9 Zoning Map Amendment $2,530 $3,104 $2,800 10 Planned Development Zoning Map Amendment $2,530 $5,432 $5,000 11 Annexation (excluding LAFCO Fees) $2,530 $3,880 $3,800 12 Reasonable Accommodation Application $360 $1,164 $360 13 Subdivision: a) Lot Line Adjustment $1,500 $1,552 $1,500 b) Tentative Map Application: i) 4 Lots or Fewer: (Tentative Parcel Map) $2,550 + $1,360/lot $3,104 $3,000 ii) 5 Lots or More: (Tentative Subdivision Map) $3,060 + $1,360/lot $10,088 $10,000 14 Use Permits: a) General $2,450 $3,104 $2,800 b) Animals $360 $1,552 $500 Activity Description App B - 2

City of Monte Sereno WORKING DRAFT MASTER FEE SCHEDULE - PLANNING FEES Note Current Fee Maximum Fee (2018 Fee Study) Proposed Fee Activity Description c) Special Land Use Permit (Historic Resource) $2,450 $3,104 $2,800 15 Satellite Dish a) Administrative Review $55 $485 $250 b) Public Hearing $55 $970 $500 16 Variance $2,450 $3,104 $2,800 17 Appeal $360 $1,940 $360 18 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $194 $194 19 Excess Plan Review Fee (per hour - 1 hour minimum) [b] $194 $194 20 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [b] $194 $194 21 Work Commenced without a Permit [c] 1x Base Permit Fee Notes: * The fees listed in this schedule do not include the costs of external reports required to be prepared and submitted by the applicant (e.g. arborist report, geotech report). Applicant is responsible for the preparation costs of any external reports required. Additionally, the fees in this schedule do not include any outside agency fees or costs that may apply to applicant project (e.g. County recording fees, Department of Fish and Wildlife fees, newspaper noticing fees, consulting services, attorney services). Applicant is responsible for payment of any outside agency/service provider fees that may apply to applicant project. [a] Fee paid at time of building permit issuance. [a] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection. [b] Amount in addition to base fee (i.e. double fees). App B - 3

City of Monte Sereno WORKING DRAFT MASTER FEE SCHEDULE - PUBLIC WORKS FEES Note Current Fee Maximum Fee (2018 Fee Study) Proposed Fee 1 Certificate of Compliance $360 $2,120 $1,050 2 Encroachment Permit (Administrative) $175 $398 $350 3 Construction Encroachment Permit Fee a) First $50,000 of value, or any fraction thereof 5% of value 5% of value b) Value Exceeding $50,000 2% - 3% of value 3% of value 4 Storm Drain Fees * a) Per Lot Zoned: R-1-44 * $2,450 $2,450 b) Per Lot Zoned: R-1-20 * $1,640 $1,640 c) Per Lot Zoned: R-1-8 * $810 $810 5 Final Map a) Parcel Map n/a $3,180 $3,000 b) Tract Map n/a $9,540 $9,000 6 Grading Plan Check Fees Actual + admin varies Bill hourly/T&M 7 Grading Permit Fees a) Less than 50 cubic yards $105 $530 $265 b) 51 to 100 cubic yards $160 $1,060 $530 c) 101 to 1,000 cubic yards i) For first 100 cubic yards or fraction thereof $160 $1,060 $530 ii) For each add'l 100 cubic yards or fraction thereof up to 1,000 cubic yards $30 $59 $29 d) 1,001 to 10,000 cubic yards i) For first 1,000 cubic yards or fraction thereof $460 $1,590 $795 ii) For each add'l 1,000 cubic yards or fraction thereof up to 10,000 cubic yards $30 $118 $59 e) 10,001 to 100,000 cubic yards $0 i) For first 10,000 cubic yards or fraction thereof $760 $2,650 $1,988 ii) For each add'l 1,000 cubic yards or fraction thereof up to 100,000 cubic yards $30 $41 $31 f) 100,001 cubic yards or more i) For first 100,000 cubic yards or fraction thereof $3,460 $6,360 $6,360 ii) For each add'l 1,000 cubic yards or fraction thereof $30 $31 $31 8 NPDES Compliance a) Plan Check i) Less than 1 Acre $398 $350 ii) Greater than or Equal to 1 Acre $2,120 $1,050 Activity Description App B - 4

City of Monte Sereno WORKING DRAFT MASTER FEE SCHEDULE - PUBLIC WORKS FEES Note Current Fee Maximum Fee (2018 Fee Study) Proposed Fee Activity Description b) Site Inspection i) Less than 1 Acre $1,060 $530 ii) Greater than or Equal to 1 Acre varies Bill hourly/T&M with $1,000 initial deposit 9 Oversize Load Permit a) One Day $16 b) Annual $90 10 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) varies $265 $265 11 Excess Plan Review Fee (per hour - 1 hour minimum) n/a $265 $265 12 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) n/a $265 $265 13 Work Commenced without a Permit [a] n/a 1x Base Permit Fee Notes: [a] Amount in addition to base fee (i.e. double fees). * Not included in this study. No changes proposed. Not intended to be part of the public hearing process. Only included to avoid inadvertently excluding from schedule. App B - 5

City of Monte Sereno WORKING DRAFT MASTER FEE SCHEDULE - BUILDING FEES Note Current Fee Maximum Fee (2018 Fee Study) Proposed Fee 1 Construction Tax * $0.51 n/a $0.51 2 Electrical, Plumbing or Mechanical Permits: a) Fee per Square Foot $0.06 $0.11 $0.11 b) Minimum fee $62 $160 $159 3 Solar $0 $320 $159 4 Demolition Permit $62 $160 $159 5 Building Permit: [a] a) Valuation: $1 to $500 $23.50 $23.50 $23.50 b) Valuation: $501 to $2,000 i) Fee for first $500 $23.50 $23.50 $23.50 ii) Fee for each additional $100, or fraction thereof, to and including $2,000 $3.05 $3.05 $3.05 c) Valuation: $2,001 to $25,000 i) Fee for first $2,000 $69.25 $69.25 $69.25 ii) Fee for each additional $1,000, or fraction thereof, to and including $25,000 $14.00 $14.00 $14.00 d) Valuation: $25,001 to $50,000 i) Fee for first $25,000 $391.25 $391.25 $391.25 ii) Fee for each additional $1,000, or fraction thereof, to and including $50,000 $10.10 $10.10 $10.10 e) Valuation $50,001 to $100,000 i) Fee for first $50,000 $643.75 $643.75 $643.75 ii) Fee for each additional $1,000, or fraction thereof, to and including $100,000 $7.00 $7.00 $7.00 f) Valuation $100,001 to $500,000 i) Fee for first $100,000 $993.75 $993.75 $993.75 ii) Fee for each additional $1,000, or fraction thereof, to and including $500,000 $5.60 $5.60 $5.60 g) Valuation: $501,000 to $1,000,000 i) Fee for first $500,000 $3,233.75 $3,233.75 $3,233.75 ii) Fee for each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 $4.75 $4.75 h) Valuation: $1,000,001 and up i) Fee for first $1,000,000 $5,608.75 $5,608.75 $5,608.75 ii) Fee for each additional $1,000, or fraction thereof $3.15 $3.15 $3.15 6 Plan Review Fees (In addition to building permit fees) a) Plan Review Fee (% of Building Permit Fee) 65% 65% 65% b) Structural Plan Review Fee (% of Plan Review Fee) 65% 65% 65% Activity Description App B - 6

City of Monte Sereno WORKING DRAFT MASTER FEE SCHEDULE - BUILDING FEES Note Current Fee Maximum Fee (2018 Fee Study) Proposed Fee Activity Description c) Energy Conservation Plan Review Fee (% of Plan Review Fee) 5% 5% 5% d) Green Building Code Plan Review Fee (% of Plan Review Fee) 5% 5% 5% 7 Micro-filming / Imaging Fee (per page, in addition to building permit fees) $5 $5 $5 8 Strong Motion Fees: a) Residential (per $1 of valuation) $0.00013 n/a $0.00013 b) Commercial (per $1 of valuation) $0.00028 n/a $0.00028 9 SB 1473 (per $25,000 of valuation) $1 n/a $1 10 Road Impact Fee (per $100 of valuation of permitted work) * $0.49 n/a $0.49 11 Other Fees a) Excess Inspection/Excess Re-inspection/Missed Inspection Fee (per inspection) n/a $107 $106 b) Work Commenced without a Permit [b] n/a 1x Base Fees c) Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1/2 hour min.) n/a $213 $213 d) Fee for Additional Services Required Due to Changes, Modifications, Additions, etc. [c] Actual Costs Actual Costs / T&M Actual Costs / T&M Notes: [a] The Building Official shall establish the valuation of said improvements, and fees will be assessed according to the following fee schedule. [b] Amount in addition to base fee (i.e. double fees). [c] In the event additional map checking, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additional services. * Not included in this study. No changes proposed. Not intended to be part of the public hearing process. Only included to avoid inadvertently excluding from schedule. App B - 7

Appendix C New Fees Proposed

City of Monte Sereno FEES PROPOSED TO BE ADDED TO FEE SCHEDULEProposed Fee Reason for Addition 1 Planning Review of Building Permit $150 Planning staff review certain building permits for compliance with setback requirements, previously approved plans, etc. This fee would allow staff to recover a portion of the City's review cost. Proposed fee targets 50% cost recovery. 2 Solar Permits $159 The City does not currently charge for solar permits. As solar has become more common, most communities collect solar permit fees. The proposed fees are less than solar contractors will expect to pay in most jurisdictions. Additionally the proposed fees are set to match the City's minimum permit fee and are well under maximum amounts established by the State. 3 Final Map Review a) Parcel Map $3,000 Existing fee schedule does not include a final map review fee b) Tract Map $9,000 Existing fee schedule does not include a final map review fee 4 Community Planning Fee (per $1 of valuation) $0.0018 Fee will allow the City to recover a portion of the cost of updating the plans, guidelines, and zoning documents that are used to authorize and approve development and construction within the City. Activity Description App C - 1

Appendix D Fees Proposed to Be Removed from Schedule

City of Monte Sereno FEES CATEGORIES PROPOSED TO BE REMOVED FROM SCHEDULE Reason for Removal 1 Planning Review of Secondary Dwelling Units Review no longer required. Planning will continue to review building permits for compliance with setback requirements, etc. 2 Road Impact Deposit Deposit structure is no longer used. 3 Preliminary Map Fees Service not provided by the City. Fees are collected for tentative and final map review only. 4 Real Estate Consultation Fee Fee has not been collected in the past. Staff will continue to provide general information without charge. For services requiring significant research or pre-application assistance, the fee schedule includes an hourly rate for staff services, upon request. 5 Parking Fines See Los Gatos PD. Fines are not considered user and regulatory fees. They are typically identified via a schedule of fines/penalties/bail amounts. Any parking fine amounts will by recovered via Los Gatos PD and remitted to the City. 6 Animal Control Fees See Silicon Valley Animal Control Authority. 7 Fire Protection Fees See Santa Clara County Fire. Activity Description App D - 1

Appendix E Cost of Service Analysis and Audit for Reasonableness of Outcomes

User and Regulatory Fees Fee-Related Cost of Service Analysis App E - 1

Services / Activities / Subject Matter Page Planning Fees App E: 3 - 7 Public Works Fees App E: 8 - 12 Building Fees App E: 13 - 17 Community Planning Fee App E: 18 City of Monte Sereno COST OF SERVICE ANALYSIS App E - 2

City of Monte Sereno User and Regulatory Fee Study Allocation of Annual Labor Effort - Planning Position City Planner Note Assumptions Regarding Labor Hours Annual Paid Hours Per FTE 1,820 [a] Est. Annual Leave Hours Per FTE 224 [b] Est. Productive Hours Per FTE 1,596 [c] Specific Employee Information Total FTE (or FTE Equivalent/Contractor) 1.00 Annual Salary 100,449 $ Annual Benefits 31,103 $ Contract Svcs - $ Total Annual Labor Costs 131,552 $ Salary and Wage Rate Per Paid Hour 55 $ Benefit Rate Per Paid Hour 17 $ Contract Svcs Rate Per Paid Hour - $ Total Labor Hourly Rate Per Paid Hour 72 $ Divisional Assignment Share Assigned to this Division 100% [d] Est. FTE Assigned to this Division 1.00 Annual Salary Assigned to this Division 100,449 $ Annual Benefits Assigned to this Division 31,103 $ Annual Contract Svcs Assigned to this Division - $ Total Annual Labor Costs 131,552 $ Est. Annual Hours Assigned to this Division 1,820 Est. Annual Leave Assigned to this Division 224 Est. Productive Hours Assigned to this Division 1,596 Labor Rate Per Productive Hour 82 $ App E - 3

City of Monte Sereno User and Regulatory Fee Study Allocation of Annual Labor Effort - Planning Position City Planner Note Allocation of Productive Hrs to this Division (%) Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 12% Certification and Training 2% Public Information and Assistance 21% [e] Total Indirect Activities and Svcs 35% Direct Activities and Services Code Enforcement/Compliance (Punitive) 1% Long Range Planning 5% Current Planning 39% [e] Bldg Permit Plan Review 15% Support to Other City Departments 5% Total Direct Activities and Services 65% Total 100% Allocation of Productive Hours (Hours) Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 192 Certification and Training 32 Public Information and Assistance 335 [e] Total Indirect Activities and Svcs 559 Direct Activities and Services Code Enforcement/Compliance (Punitive) 16 Long Range Planning 80 Current Planning 622 [e] Bldg Permit Plan Review 239 Support to Other Departments 80 Total Direct Activities and Services 1,037 Total 1,596 [a] Assumes 35 hours per week, 52 weeks per year (35*52 = 2,080). [b] Conservative estimate for purposes of this analysis. Actual amounts will vary by employee. Assumes 12 holidays/personal holidays, 15 vacation days, 5 sick days. [c] Productive hours represent hours available for work after accounting for annual leave. [d] Based on interviews with City staff. [e] Based on feedback from City Planner, City policies result in significant time spent providing public information and assistance prior to application submittal in order to improve submittal completeness and allow for 3-week or less turnaround time from the date of formal submittal. This effort has been assigned to current planning and estimated service times include this level of support. This results in a more conservative hourly rate outcome (i.e. lower hourly rate) and a more accurate estimate of total direct service hours associated with application processing (i.e. pre and post submittal hours). App E - 4

City of Monte Sereno User and Regulatory Fee Study Fully-Burdened Hourly Rate Calculation and Cost Recovery Analysis - Planning Labor Expenditures Description Total Notes Salaries 100,449 $ [a] Benefits 31,103 $ [a] Contract Services - $ [a] Total - Labor Expenditures 131,552 $ Share of Recurring Services/Supplies and Citywide Overhead Expenditures Description % of Direct Costs Allocation Notes Share of Svcs & Supplies and Citywide Overhead 53% 69,723 $ [b] Total Allocable ExpendituresDescription Amount % of Total Notes Labor 131,552 $ 65% Share of Recurring Services/Supplies and C'wide Overhead Exp. 69,723 $ 35% Total 201,275 $ 100% Calculation of Fully-Burdened Hourly Rate Description Annual Allocation [a] Labor Svcs/Supplies & Citywide OH Total Targeted Recovery from Fees Amount Recoverable from Fees Targeted Hourly Rate Notes Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 12% 15,786 $ 8,367 $ 24,153 $ 83% 20,066 $ 23 $ Certification and Training 2% 2,631 $ 1,394 $ 4,025 $ 83% 3,344 $ 4 $ Public Information and Assistance 21% 27,626 $ 14,642 $ 42,268 $ 83% 35,115 $ 41 $ Total Indirect Activities and Svcs 35% 46,043 $ 24,403 $ 70,446 $ 58,524 $ 68 $ Direct Activities and Services Code Enforcement/Compliance (Punitive) 1% 1,316 $ 697 $ 2,013 $ 0% - $ - $ Long Range Planning 5% 6,578 $ 3,486 $ 10,064 $ 0% - $ - $ Current Planning 39% 51,305 $ 27,192 $ 78,497 $ 100% 78,497 $ 91 $ Bldg Permit Plan Review 15% 19,733 $ 10,458 $ 30,191 $ 100% 30,191 $ 35 $ Support to Other City Departments 5% 6,578 $ 3,486 $ 10,064 $ 0% - $ - $ Total Direct Activities and Services 65% 85,509 $ 45,320 $ 130,828 $ 83% 108,688 $ 126 $ Total 100% 131,552 $ 69,723 $ 201,275 $ 83% 167,213 $ 194 $ < Hourly Rate Direct Hours 862 [a] Fee-Related Cost Recovery Analysis Direct Fee-Related Activity Hourly Rate Est. Annual Direct Hours Total Annual Costs Fee Revenue Aggregate Cost Recovery General Fund Support Req'd Notes Current Planning 194 $ 622 120,753 $ 65,282 $ 54% 55,471 $ [c] Planning Review of Building Permits 194 $ 239 46,448 $ - $ 0% 46,448 $ [c] Total 862 167,201 $ 65,282 $ 39% 101,919 $ [a] See worksheet labeled "Allocation of Annual Labor Effort - Planning". [b] Source: Indirect cost rate analysis developed as part of this study. [c] Source: Zoning Fees. App E - 5

City of Monte Sereno User and Regulatory Fee Study Planning Cost of Service Analysis and Reasonableness Audit Fee Description Est. Labor Time Hourly Rate Cost of Svc Current Fee Current Est. Cost Recovery Targeted Cost Recovery Proposed Fee Note 1 Planning Review of Building Permit 1.5 x $194 = 291 $ $0 0% 52% $150 2 Community Planning Fee (per $1 of valuation) Separate wrksht $0.0036 $0.0000 0% 50% $0.0018 3 Significant Tree Removal (referred to Site and Architecture Commission) 5.0 x $194 = 970 $ $100 10% 10% $100 4 Site Development/Planned Development Permit: a) New Houses/Demo Rebuild/Remodel/Addition 50% or more of existing SF 16.0 x $194 = 3,104 $ $2,450 79% 90% $2,800 b) Remodel/Addition less than 50% of existing SF 12.0 x $194 = 2,328 $ $1,500 64% 82% $1,900 c) Accessory Building/Fence Height 8.0 x $194 = 1,552 $ $360 23% 32% $500 e) Hillside Development (avg. slope of 10% of greater) 18.0 x $194 = 3,492 $ $2,750 79% 89% $3,100 f) Site Development Permit Amendment 8.0 x $194 = 1,552 $ $1,250 81% 84% $1,300 5 Administrative Building Site Approval 16.0 x $194 = 3,104 $ $2,450 79% 90% $2,800 6 Address/Street Name Change 2.0 x $194 = 388 $ $250 64% 90% $350 7 Environmental Review a) Exemption 2.0 x $194 = 388 $ varies varies 90% $350 b) Environmental Clearance i) Reuse of Previous Environmental Clearance 2.0 x $194 = 388 $ varies varies 90% $350 ii) Initial Study and Negative Declaration / Mitigated Negative Declaration 18.0 x $194 = 3,492 $ varies varies 97% $3,400 iii) Initial Study and Negative Declaration / Mitigated Negative Declaration (prepared by consultant) varies varies varies 100% pass-through of actual cost plus 10% administrative fee iv) EIR (prepared by consultant) varies varies varies 100% pass-through of actual cost plus 10% administrative fee 8 General Plan Amendment 16.0 x $194 = 3,104 $ $2,530 82% 90% $2,800 9 Zoning Map Amendment 16.0 x $194 = 3,104 $ $2,530 82% 90% $2,800 10 Planned Development Zoning Map Amendment 28.0 x $194 = 5,432 $ $2,530 47% 92% $5,000 11 Annexation (excluding LAFCO Fees) 20.0 x $194 = 3,880 $ $2,530 65% 98% $3,800 12 Reasonable Accommodation Application 6.0 x $194 = 1,164 $ $360 31% 31% $360 13 Subdivision: a) Lot Line Adjustment 8.0 x $194 = 1,552 $ $1,500 97% 97% $1,500 b) Tentative Map Application: i) 4 Lots or Fewer: (Tentative Parcel Map) 16.0 x $194 = 3,104 $ $2,550 + $1,360/lot varies 97% $3,000 ii) 5 Lots or More: (Tentative Subdivision Map) 52.0 x $194 = 10,088 $ $3,060 + $1,360/lot varies 99% $10,000 14 Use Permits: a) General 16.0 x $194 = 3,104 $ $2,450 79% 90% $2,800 b) Animals 8.0 x $194 = 1,552 $ $360 23% 32% $500 c) Special Land Use Permit (Historic Resource) 16.0 x $194 = 3,104 $ $2,450 79% 90% $2,800 15 Satellite Dish a) Administrative Review 2.5 x $194 = 485 $ $55 11% 52% $250 b) Public Hearing 5.0 x $194 = 970 $ $55 6% 52% $500 16 Variance 16.0 x $194 = 3,104 $ $2,450 79% 90% $2,800 17 Appeal 10.0 x $194 = 1,940 $ $360 19% 19% $360 18 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) 1.0 x $194 = 194 $ 100% $194 19 Excess Plan Review Fee (per hour - 1 hour minimum) 1.0 x $194 = 194 $ 100% $194 20 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) 1.0 x $194 = 194 $ 100% $194 21 Work Commenced without a Permit 1x Base Permit Fee App E - 6

City of Monte Sereno User and Regulatory Fee Study Planning Cost of Service Analysis and Reasonableness Audit Fee Description 1 Planning Review of Building Permit 2 Community Planning Fee (per $1 of valuation) 3 Significant Tree Removal (referred to Site and Architecture Commission) 4 Site Development/Planned Development Permit: a) New Houses/Demo Rebuild/Remodel/Addition 50% or more of existing SF b) Remodel/Addition less than 50% of existing SF c) Accessory Building/Fence Height e) Hillside Development (avg. slope of 10% of greater) f) Site Development Permit Amendment 5 Administrative Building Site Approval 6 Address/Street Name Change 7 Environmental Review a) Exemption b) Environmental Clearance i) Reuse of Previous Environmental Clearance ii) Initial Study and Negative Declaration / Mitigated Negative Declaration iii) Initial Study and Negative Declaration / Mitigated Negative Declaration (prepared by consultant) iv) EIR (prepared by consultant) 8 General Plan Amendment 9 Zoning Map Amendment 10 Planned Development Zoning Map Amendment 11 Annexation (excluding LAFCO Fees) 12 Reasonable Accommodation Application 13 Subdivision: a) Lot Line Adjustment b) Tentative Map Application: i) 4 Lots or Fewer: (Tentative Parcel Map) ii) 5 Lots or More: (Tentative Subdivision Map) 14 Use Permits: a) General b) Animals c) Special Land Use Permit (Historic Resource) 15 Satellite Dish a) Administrative Review b) Public Hearing 16 Variance 17 Appeal 18 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) 19 Excess Plan Review Fee (per hour - 1 hour minimum) 20 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) 21 Work Commenced without a Permit Target Annual Volume Est Annual Hours Revenue Analysis at Current Fees Revenue Analysis at Full Cost Recovery Revenue Analysis at Proposed Fees 125 188 - $ 36,375 $ 18,750 $ 33 165 3,300 $ 32,010 $ 3,300 $ 10 160 24,500 $ 31,040 $ 28,000 $ 6 72 9,000 $ 13,968 $ 11,400 $ 6 48 2,160 $ 9,312 $ 3,000 $ 3 54 8,250 $ 10,476 $ 9,300 $ 1 8 1,250 $ 1,552 $ 1,300 $ 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 1 18 2,530 $ 3,492 $ 3,400 $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 1 16 2,530 $ 3,104 $ 2,800 $ 1 16 2,530 $ 3,104 $ 2,800 $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 2 16 3,000 $ 3,104 $ 3,000 $ 1 16 2,550 $ 3,104 $ 3,000 $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 1 16 2,450 $ 3,104 $ 2,800 $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 793 64,050 $ 153,745 $ 92,850 $ Reasonable >>> Yes Yes Yes Yes Support Note >>> see hrly rate see actual rev see hrly rate < 100% target App E - 7

City of Monte Sereno User and Regulatory Fee Study Allocation of Annual Labor Effort - Public Works Engineering/Private Land Development/Encroachments Position Principal Engineer Note Assumptions Regarding Labor Hours Annual Paid Hours Per FTE 1,820 [a],[d] Est. Annual Leave Hours Per FTE 224 [b],[d] Est. Productive Hours Per FTE 1,596 [c],[d] Specific Employee Information Total FTE (or FTE Equivalent/Contractor) 1.00 Annual Salary 151,426 $ [e] Annual Benefits 69,834 $ [e] Contract Svcs - $ Total Annual Labor Costs 221,260 $ Salary and Wage Rate Per Paid Hour 83 $ Benefit Rate Per Paid Hour 38 $ Contract Svcs Rate Per Paid Hour - $ Total Labor Hourly Rate Per Paid Hour 122 $ Divisional Assignment Share Assigned to this Division 100% Est. FTE Assigned to this Division 1.00 Annual Salary Assigned to this Division 151,426 $ Annual Benefits Assigned to this Division 69,834 $ Annual Contract Svcs Assigned to this Division - $ Total Annual Labor Costs 221,260 $ Est. Annual Hours Assigned to this Division 1,820 Est. Annual Leave Assigned to this Division 224 Est. Productive Hours Assigned to this Division 1,596 Labor Rate Per Productive Hour 139 $ App E - 8

City of Monte Sereno User and Regulatory Fee Study Allocation of Annual Labor Effort - Public Works Engineering/Private Land Development/Encroachments Position Principal Engineer Note Allocation of Productive Hrs to this Division (%) Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 12% Certification and Training 2% Public Information and Assistance 6% [f] Total Indirect Activities and Svcs 20% Direct Activities and Services Public Projects 40% [f] Private Land Development / Encroachments 40% [f] Total Direct Activities and Services 80% Total 100% Allocation of Productive Hours (Hours) Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 192 Certification and Training 32 Public Information and Assistance 96 [e] Total Indirect Activities and Svcs 319 Direct Activities and Services Public Projects 638 Private Land Development / Encroachments 638 Total Direct Activities and Services 1,277 Total 1,596 [a] Assumes 35 hours per week, 52 weeks per year (35*52 = 2,080). [b] Conservative estimate for purposes of this analysis. Actual amounts will vary by employee. Assumes 12 holidays/personal holidays, 15 vacation days, 5 sick days. [c] Productive hours represent hours available for work after accounting for annual leave. [d] The City currently uses a contract service provider for Engineering services. Beginning FY 18/19 the City anticipates transitioning to in-house staff. This analysis assumes in-house staff. [e] Estimated labor costs are set to match the City's Building Official. [f] Based on feedback from City existing contract engineering service providers. App E - 9

City of Monte Sereno User and Regulatory Fee Study Fully-Burdened Hourly Rate Calculation and Cost Recovery Analysis - Public Works Engineering/Private Land Development/Encroachments Labor Expenditures Description Total Notes Salaries 151,426 $ [a] Benefits 69,834 $ [a] Contract Services - $ [a] Total - Labor Expenditures 221,260 $ Share of Recurring Services/Supplies and Citywide Overhead Expenditures Description % of Direct Costs Allocation Notes Share of Svcs & Supplies and Citywide Overhead 53% 117,268 $ [b] Total Allocable ExpendituresDescription Amount % of Total Notes Labor 221,260 $ 65% Share of Recurring Services/Supplies and C'wide Overhead Exp. 117,268 $ 35% Total 338,528 $ 100% Calculation of Fully-Burdened Hourly Rate Description Annual Allocation [a] Labor Svcs/Supplies & Citywide OH Total Targeted Recovery from Fees Amount Recoverable from Fees Targeted Hourly Rate Notes Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 12% 26,551 $ 14,072 $ 40,623 $ 50% 20,312 $ 32 $ Certification and Training 2% 4,425 $ 2,345 $ 6,771 $ 50% 3,385 $ 5 $ Public Information and Assistance 6% 13,276 $ 7,036 $ 20,312 $ 50% 10,156 $ 16 $ Total Indirect Activities and Svcs 20% 44,252 $ 23,454 $ 67,706 $ 33,853 $ 53 $ Direct Activities and Services Public Projects 40% 88,504 $ 46,907 $ 135,411 $ 0% - $ - $ Private Land Development / Encroachments 40% 88,504 $ 46,907 $ 135,411 $ 100% 135,411 $ 212 $ Total Direct Activities and Services 80% 177,008 $ 93,814 $ 270,822 $ 50% 135,411 $ 212 $ Total 100% 221,260 $ 117,268 $ 338,528 $ 50% 169,264 $ 265 $ < Hourly Rate Direct Hours 638 [a] Fee-Related Cost Recovery Analysis Direct Fee-Related Activity Hourly Rate Est. Annual Direct Hours Total Annual Costs Fee Revenue Aggregate Cost Recovery General Fund Support Req'd Notes Private Land Development/Encroachments 265 $ 638 169,176 $ 55,297 $ 33% 113,879 $ [c] [a] See worksheet labeled "Allocation of Annual Labor Effort - Planning". [b] Source: Indirect cost rate analysis developed as part of this study. [c] Source: Grading permits; encroachments. App E - 10

City of Monte Sereno User and Regulatory Fee Study Private Land Development/Encroachments Cost of Service Analysis and Reasonableness Audit Fee Description Est. Labor Time Hourly Rate Cost of Svc Current Fee Current Est. Cost Recovery Targeted Cost Recovery Proposed Fee Note 1 Certificate of Compliance 8.0 $265 = 2,120 $ $360 17% 50% $1,050 2 Encroachment Permit (Administrative) 1.5 x $265 = 398 $ $175 44% 88% $350 3 Construction Encroachment Permit Fee a) First $50,000 of value, or any fraction thereof varies: x $265 = varies: 5% of value varies: 5% of value b) Value Exceeding $50,000 varies: x $265 = varies: 2% - 3% of value varies: 3% of value 4 Storm Drain Fees [a] a) Per Lot Zoned: R-1-44 $2,450 $2,450 [a] b) Per Lot Zoned: R-1-20 $1,640 $1,640 [a] c) Per Lot Zoned: R-1-8 $810 $810 [a] 5 Final Map a) Parcel Map 12.0 x $265 = 3,180 $ n/a 94% $3,000 b) Tract Map 36.0 x $265 = 9,540 $ n/a 94% $9,000 6 Grading Plan Check Fees varies x $265 = varies Actual + admin varies 100% Bill hourly/T&M 7 Grading Permit Fees a) Less than 50 cubic yards 2.0 x $265 = 530 $ $105 20% 50% $265 b) 51 to 100 cubic yards 4.0 x $265 = 1,060 $ $160 15% 50% $530 c) 101 to 1,000 cubic yards i) For first 100 cubic yards or fraction thereof 4.0 x $265 = 1,060 $ $160 15% 50% $530 ii) For each add'l 100 cubic yards or fraction 0.22 x $265 = 59 $ $30 51% 50% $29 d) 1,001 to 10,000 cubic yards i) For first 1,000 cubic yards or fraction thereof 6.0 x $265 = 1,590 $ $460 29% 50% $795 ii) For each add'l 1,000 cubic yards or fraction 0.4 x $265 = 118 $ $30 25% 50% $59 e) 10,001 to 100,000 cubic yards i) For first 10,000 cubic yards or fraction thereof 10.0 x $265 = 2,650 $ $760 29% 75% $1,988 ii) For each add'l 1,000 cubic yards or fraction 0.16 x $265 = 41 $ $30 73% 75% $31 f) 100,001 cubic yards or more i) For first 100,000 cubic yards or fraction thereof 24.0 x $265 = 6,360 $ $3,460 54% 100% $6,360 ii) For each add'l 1,000 cubic yards or fraction 0.12 x $265 = 31 $ $30 97% 100% $31 8 NPDES Compliance a) Plan Check i) Less than 1 Acre 1.5 x $265 = 398 $ varies 58% 88% $350 ii) Greater than or Equal to 1 Acre 8.0 x $265 = 2,120 $ varies 11% 50% $1,050 b) Site Inspection i) Less than 1 Acre 4.0 x $265 = 1,060 $ varies 37% 50% $530 ii) Greater than or Equal to 1 Acre varies x $265 = varies varies varies 100% Bill hourly/T&M with $1,000 initial deposit 9 Oversize Load Permit a) One Day $16 [b] b) Annual $90 [b] 10 Hourly Rate for Services Not Listed in this Fee Schedule (per 1.0 x $265 = 265 $ varies 100% $265 11 Excess Plan Review Fee (per hour - 1 hour minimum) 1.0 x $265 = 265 $ n/a 100% $265 12 Excess Inspection/Re-inspection/Missed Inspection Fee (per 1.0 x $265 = 265 $ n/a 100% $265 13 Work Commenced without a Permit n/a 100% 1x Base Permit Fee Notes: [a] Not included in this study. No changes proposed. [b] Fees set to match CalTrans. App E - 11

City of Monte Sereno User and Regulatory Fee Study Private Land Development/Encroachments Cost of Service Analysis and Reasonableness Audit Fee Description 1 Certificate of Compliance 2 Encroachment Permit (Administrative) 3 Construction Encroachment Permit Fee a) First $50,000 of value, or any fraction thereof b) Value Exceeding $50,000 4 Storm Drain Fees a) Per Lot Zoned: R-1-44 b) Per Lot Zoned: R-1-20 c) Per Lot Zoned: R-1-8 5 Final Map a) Parcel Map b) Tract Map 6 Grading Plan Check Fees 7 Grading Permit Fees a) Less than 50 cubic yards b) 51 to 100 cubic yards c) 101 to 1,000 cubic yards i) For first 100 cubic yards or fraction thereof ii) For each add'l 100 cubic yards or fraction d) 1,001 to 10,000 cubic yards i) For first 1,000 cubic yards or fraction thereof ii) For each add'l 1,000 cubic yards or fraction e) 10,001 to 100,000 cubic yards i) For first 10,000 cubic yards or fraction thereof ii) For each add'l 1,000 cubic yards or fraction f) 100,001 cubic yards or more i) For first 100,000 cubic yards or fraction thereof ii) For each add'l 1,000 cubic yards or fraction 8 NPDES Compliance a) Plan Check i) Less than 1 Acre ii) Greater than or Equal to 1 Acre b) Site Inspection i) Less than 1 Acre ii) Greater than or Equal to 1 Acre 9 Oversize Load Permit a) One Day b) Annual 10 Hourly Rate for Services Not Listed in this Fee Schedule (per 11 Excess Plan Review Fee (per hour - 1 hour minimum) 12 Excess Inspection/Re-inspection/Missed Inspection Fee (per 13 Work Commenced without a Permit Notes: [a] Not included in this study. No changes proposed. [b] Fees set to match CalTrans. Target Annual Volume Est Annual Hours Revenue Analysis at Current Fees Revenue Analysis at Full Cost Recovery Revenue Analysis at Proposed Fees 2 16 720 $ 4,240 $ 2,100 $ 26 39 4,550 $ 10,335 $ 9,100 $ 24 72 6,000 $ 19,080 $ 6,000 $ 2 16 3,000 $ 4,240 $ 3,000 $ 2 16 6,360 $ 4,240 $ - $ - $ 36 108 9,000 $ 28,620 $ 28,620 $ 0 0 - $ - $ - $ 11 43 1,728 $ 11,448 $ 5,724 $ 11 43 1,728 $ 11,448 $ 5,724 $ 11 2 324 $ 636 $ 318 $ 7 43 3,312 $ 11,448 $ 5,724 $ 7 3 216 $ 848 $ 424 $ 7 72 5,472 $ 19,080 $ 14,310 $ 7 1 216 $ 297 $ 223 $ 0 0 - $ - $ - $ 0 0 - $ - $ - $ 24 36 5,568 $ 9,540 $ 8,400 $ 2 16 464 $ 4,240 $ 2,100 $ 24 96 9,384 $ 25,440 $ 12,720 $ 2 16 782 $ 4,240 $ 4,240 $ 639 52,464 $ 171,540 $ 112,967 $ Reasonable >>> Yes Yes Yes Yes Support Note >>> see hrly rate see actual rev see hrly rate < 100% target App E - 12

City of Monte Sereno User and Regulatory Fee Study Allocation of Annual Labor Effort - Building Position Building Official Admin Clerk Contract PC Svcs Total Note Assumptions Regarding Labor Hours Annual Paid Hours Per FTE 1,820 1,820 311 3,951 [a] Est. Annual Leave Hours Per FTE 224 224 - 448 [b] Est. Productive Hours Per FTE 1,596 1,596 311 3,503 [c] Specific Employee Information Total FTE (or FTE Equivalent/Contractor) 1.00 1.00 1.00 Annual Salary 151,426 $ 69,834 $ - $ 221,260 $ Annual Benefits 69,834 $ 25,247 $ - $ 95,081 $ Contract Svcs - $ - $ 42,000 $ 42,000 $ Total Annual Labor Costs 221,260 $ 95,081 $ 42,000 $ 358,341 $ Salary and Wage Rate Per Paid Hour 83 $ 38 $ - $ Benefit Rate Per Paid Hour 38 $ 14 $ - $ Contract Svcs Rate Per Paid Hour - $ - $ 135 $ Total Labor Hourly Rate Per Paid Hour 122 $ 52 $ 135 $ Divisional Assignment Share Assigned to this Division 100% 33% 100% [d] Est. FTE Assigned to this Division 1.00 0.33 1.00 Annual Salary Assigned to this Division 151,426 $ 23,045 $ - $ 174,471 $ Annual Benefits Assigned to this Division 69,834 $ 8,332 $ - $ 78,166 $ Annual Contract Svcs Assigned to this Division - $ - $ 42,000 $ 42,000 $ Total Annual Labor Costs 221,260 $ 31,377 $ 42,000 $ 294,637 $ Est. Annual Hours Assigned to this Division 1,820 601 311 2,732 Est. Annual Leave Assigned to this Division 224 74 - 298 Est. Productive Hours Assigned to this Division 1,596 527 311 2,434 Labor Rate Per Productive Hour 139 $ 60 $ 135 $ 121 $ App E - 13

City of Monte Sereno User and Regulatory Fee Study Allocation of Annual Labor Effort - Building Position Building Official Admin Clerk Contract PC Svcs Total Note Allocation of Productive Hrs to this Division (%) Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 8% 0% 0% 6% Certification and Training 1% 0% 0% 1% Public Information and Assistance 22% 25% 0% 19% Total Indirect Activities and Svcs 31% 25% 0% 26% Direct Activities and Services Code Enforcement/Compliance (Punitive) 2% 0% 0% 2% Bldg Permit Processing/Plan Check/Review 67% 75% 100% 73% Total Direct Activities and Services 69% 75% 100% 74% Total 100% 100% 100% 100% Allocation of Productive Hours (Hours) Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 128 - - 128 Certification and Training 16 - - 16 Public Information and Assistance 351 132 - 483 Total Indirect Activities and Svcs 495 132 - 626 Direct Activities and Services Code Enforcement/Compliance (Punitive) 32 - - 32 Bldg Permit Processing/Plan Check/Review 1,069 395 311 1,775 Total Direct Activities and Services 1,101 395 311 1,807 Total 1,596 527 311 2,434 [a] Assumes 35 hours per week, 52 weeks per year (35*52 = 2,080). [b] Conservative estimate for purposes of this analysis. Actual amounts will vary by employee. Assumes 12 holidays/personal holidays, 15 vacation days, 5 sick days. [c] Productive hours represent hours available for work after accounting for annual leave. [d] Source: FY 17/18 budgeted payroll. App E - 14

City of Monte Sereno User and Regulatory Fee Study Fully-Burdened Hourly Rate Calculation and Cost Recovery Analysis - Building Labor Expenditures Description Total Notes Salaries 174,471 $ [a] Benefits 78,166 $ [a] Contract Services 42,000 $ [a] Total - Labor Expenditures 252,637 $ Share of Recurring Services/Supplies and Citywide Overhead Expenditures Description % of Direct Costs Allocation Notes Share of Svcs & Supplies and Citywide Overhead 53% 133,897 $ [b] Total Allocable ExpendituresDescription Amount % of Total Notes Labor 252,637 $ 65% Share of Recurring Services/Supplies and C'wide Overhead Exp. 133,897 $ 35% Total 386,534 $ 100% Calculation of Fully-Burdened Hourly Rate Description Annual Allocation [a] Labor Svcs/Supplies & Citywide OH Total Targeted Recovery from Fees Amount Recoverable from Fees Targeted Hourly Rate Notes Indirect Activities and Services General Admin; Mgmt; Policies; Procedures 6% 15,178 $ 8,044 $ 23,222 $ 98% 22,751 $ 13 $ Certification and Training 1% 1,897 $ 1,006 $ 2,903 $ 98% 2,844 $ 2 $ Public Information and Assistance 19% 48,464 $ 25,686 $ 74,150 $ 98% 72,647 $ 41 $ Total Indirect Activities and Svcs 26% 65,539 $ 34,736 $ 100,275 $ 98,241 $ 55 $ Direct Activities and Services Code Enforcement/Compliance (Punitive) 2% 3,794 $ 2,011 $ 5,805 $ 0% - $ - $ Bldg Permit Processing/Plan Check/Review 73% 183,303 $ 97,151 $ 280,454 $ 100% 280,454 $ 158 $ Total Direct Activities and Services 74% 187,098 $ 99,162 $ 286,259 $ 98% 280,454 $ 158 $ Total 100% 252,637 $ 133,897 $ 386,534 $ 98% 378,695 $ 213 $ < Hourly Rate Direct Hours 1,775 [a] Fee-Related Cost Recovery Analysis Direct Fee-Related Activity Hourly Rate Est. Annual Direct Hours Total Annual Costs Fee Revenue Aggregate Cost Recovery General Fund Support Req'd Notes Building Division Permitting, Plan Check, Inspection 213 $ 1,775 378,145 $ 312,555 $ 83% 65,590 $ [c] [a] See worksheet labeled "Allocation of Annual Labor Effort - Building". [b] Source: Indirect cost rate analysis developed as part of this study. [c] Source: Construction permits. App E - 15

City of Monte Sereno User and Regulatory Fee Study Building Cost of Service Analysis and Reasonableness Audit Fee Description Est. Labor Time Hourly Rate Cost of Svc Current Fee Current Est. Cost Recovery Targeted Cost Recovery Proposed Fee Note 1 Electrical Plumbing or Mechanical Permits a) Per Permit 0.75 x $213 = 160 $ $62 39% 100% $159 b) Per Square Foot 0.001 x $213 = 0.11 $ $0.06 56% 100% $0.11 2 Solar 1.50 x $213 = 320 $ $0 0% 100% $1593 Demolition Permit 0.75 x $213 = 160 $ $62 39% 100% $1594 Building Permits and Plan Check Fees [see table below for add'l details] 1,140 x $213 = 242,820 $ $243,366 100% 100% $242,8205 Microfilm = 5 $ $5 100% 100% $5 Fee Description Est. Labor Time (Bldg Permit and PC Only) Hourly Rate Cost of Svc 6 Sample Building Permit and Plan Review Categories a) Valuation Less than $5,000 0.50 x $213 = 107 $ b) Valuation $5,000 to $15,000 (e.g. repair and bathroom remodels) 1.5 - 2.5 hours x $213 = 426 $ c) Valuation $15,000 to $50,000 (e.g. remodel bathroom ; pool; kitchen) 2.5 - 5 hours x $213 = 852 $ d) Valuation $75,000 or greater (e.g. additions ; add/remod; new structures) 8+ hours x $213 = 3,408 $ Reasonable >>> Yes Support Note Reasonable >>> Notes: [a] Source: FY 16/17 actual permits issued. Current fees capture these costs; hours increase as complexity increases; consistent fees for similar projects; total hours do not exceed available annual hours. See building permit history sheet. App E - 16

City of Monte Sereno User and Regulatory Fee Study Building Cost of Service Analysis and Reasonableness Audit Fee Description 1 Electrical Plumbing or Mechanical Permits a) Per Permit b) Per Square Foot 2 Solar 3 Demolition Permit 4 Building Permits and Plan Check Fees [see table below for add'l details] 5 Microfilm Fee Description6 Sample Building Permit and Plan Review Categories a) Valuation Less than $5,000 b) Valuation $5,000 to $15,000 (e.g. repair and bathroom remodels) c) Valuation $15,000 to $50,000 (e.g. remodel bathroom ; pool; kitchen) d) Valuation $75,000 or greater (e.g. additions ; add/remod; new structures) Notes: [a] Source: FY 16/17 actual permits issued. Target Annual Volume Est Annual Hours Revenue Analysis at Current Fees Revenue Analysis at Full Cost Recovery Revenue Analysis at Proposed Fees Note 437 328 27,094 $ 69,811 $ 69,483 $ [a] 0 0 - $ - $ - $ [a] 20 30 - $ 6,390 $ 3,180 $ [a] 4 3 248 $ 639 $ 636 $ [a] 132 1,140 243,366 $ 242,820 $ 242,820 $ [a] 1,133 0 5,665 $ 5,665 $ 5,665 $ 1,501 276,373 $ 325,325 $ 321,784 $ Reasonable >>> Yes Yes Yes Yes Support Note >>> see hrly rate see actual rev see hrly rate 100% recovery target Support Clarification >>> Actual revenue = $312K, actual hours = 1,775. Pro-rating both amounts results in full cost recovery (i.e. adjust minimum permit fee and trade permit fees but leave building permit fees unchanged). App E - 17

City of Monte Sereno User and Regulatory Fee Study Community Planning Fee Cost of Service Analysis Description Total Amortization / Update Frequency Annual Cost Notes Estimated In-House Annual Labor Costs 10,064 $ 1 10,064 $ [a] Housing Update 50,000 $ 8 6,250 $ [b] General Plan Update 750,000 $ 15 50,000 $ [b] Total 66,314 $ Calculation of Fee at Full Cost Recovery Description Total Notes Annual Revenue Requirement 66,314 $ Est. Annual Construction Valuation 18,593,667 $ [c][d] Community Planning Fee as a % of Construction Valuation 0.36% Cost Recovery Analysis Description Current Fee Fee at Full Cost Recovery Current Cost Recovery Proposed Cost Recovery Proposed Fee Community Planning Fee 0.00% 0.36% 0% 50% 0.18% [a] See Planning Hourly Rate Calculation and Annual Allocation of Labor Time worksheets. [b] Conservative estimates of Housing Update and General Plan Update Costs. Actual amounts will likely be higher than amounts shown. [c] Source: FY 16/17 construction permit valuation. Amounts will vary annually. [d] For administrative efficiency the fee will be collected as part of the building permit fee. The vast majority of planning fee-related services, and engineering fee-related services are associated with active building permit applications or will ultimately lead to building permit applications. Permit valuation is a readily available metric that provides a reasonable correlation to cost on a repeatable basis (i.e. more complex projects have higher valuations, and typically rely more heavily on community planning documents for approval (e.g. drainage standards, zoning code, General Plan elements). App E - 18

Services / Activities / Subject Matter Effective Date Page Planning Fees July 1, 2018 1 - 2
Public Works Fees July 1, 2018 3 - 4
Building Fees July 1, 2018 5 - 6
Administrative Services July 1, 2018 7
City of Monte Sereno

MASTER FEE SCHEDULE

City of Monte Sereno

MASTER FEE SCHEDULE - PLANNING FEES
Note Fee
1 Planning Review of Building Permit $150
2 Community Planning Fee (per $1 of valuation) [a] $0.0018 3 Significant Tree Removal (referred to Site and Architecture Commission) $100 4 Site Development/Planned Development Permit:
a) New Houses/Demo Rebuild/Remodel/Addition 50% or more of existing SF $2,800 b) Remodel/Addition less than 50% of existing SF $1,900 c) Accessory Building/Fence Height $500
e) Hillside Development (avg. slope of 10% of greater) $3,100 f) Site Development Permit Amendment $1,300
5 Administrative Building Site Approval $2,800
6 Address/Street Name Change $350
7 Environmental Review
a) Exemption $350
b) Environmental Clearance
i) Reuse of Previous Environmental Clearance $350
ii) Initial Study and Negative Declaration / Mitigated Negative Declaration $3,400 iii) Initial Study and Negative Declaration / Mitigated Negative Declaration (prepared by consultant)
pass-through of actual cost plus 10%
administrative fee
iv) EIR (prepared by consultant) pass-through of actual cost plus 10% administrative fee
8 General Plan Amendment $2,800
9 Zoning Map Amendment $2,800
10 Planned Development Zoning Map Amendment $5,000
11 Annexation (excluding LAFCO Fees) $3,800
12 Reasonable Accommodation Application $360
13 Subdivision:
a) Lot Line Adjustment $1,500
b) Tentative Map Application:
i) 4 Lots or Fewer: (Tentative Parcel Map) $3,000
ii) 5 Lots or More: (Tentative Subdivision Map) $10,000 14 Use Permits:
a) General $2,800
b) Animals $500
c) Special Land Use Permit (Historic Resource) $2,800
15 Satellite Dish
a) Administrative Review $250
b) Public Hearing $500
16 Variance $2,800
17 Appeal $360
18 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $194 19 Excess Plan Review Fee (per hour - 1 hour minimum) [b] $194 Activity Description

City of Monte Sereno

MASTER FEE SCHEDULE - PLANNING FEES
Activity Description Note Fee
20 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [b] $194 21 Work Commenced without a Permit [c] 1x Base Permit Fee Notes:
[c] Amount in addition to base fee (i.e. double fees).
* The fees listed in this schedule do not include the costs of external reports required to be prepared and submitted by the applicant (e.g. arborist report, geotech report). Applicant is responsible for the preparation costs of any external reports required. Additionally, the fees in this schedule do not include any outside agency fees or costs that may apply to applicant project (e.g. County recording fees, Department of Fish and Wildlife fees, newspaper noticing fees, consulting services, attorney services). Applicant is responsible for payment of any outside agency/service provider fees that may apply to applicant project. [b] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection. [a] Fee paid at time of building permit issuance.

City of Monte Sereno

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Note Fee
1 Certificate of Compliance $1,050
2 Encroachment Permit (Administrative) $350
3 Construction Encroachment Permit Fee
a) First $50,000 of value, or any fraction thereof 5% of value b) Value Exceeding $50,000 3% of value
4 Storm Drain Fees
a) Per Lot Zoned: R-1-44 $2,450
b) Per Lot Zoned: R-1-20 $1,640
c) Per Lot Zoned: R-1-8 $810
5 Final Map
a) Parcel Map $3,000
b) Tract Map $9,000
6 Grading Plan Check Fees Bill hourly/T&M
7 Grading Permit Fees
a) Less than 50 cubic yards $265
b) 51 to 100 cubic yards $530
c) 101 to 1,000 cubic yards
i) For first 100 cubic yards or fraction thereof $530
ii) For each add'l 100 cubic yards or fraction thereof up to 1,000 cubic yards $29 d) 1,001 to 10,000 cubic yards
i) For first 1,000 cubic yards or fraction thereof $795 ii) For each add'l 1,000 cubic yards or fraction thereof up to 10,000 cubic yards $59 e) 10,001 to 100,000 cubic yards
i) For first 10,000 cubic yards or fraction thereof $1,988 ii) For each add'l 1,000 cubic yards or fraction thereof up to 100,000 cubic yards $31 f) 100,001 cubic yards or more
i) For first 100,000 cubic yards or fraction thereof $6,360 ii) For each add'l 1,000 cubic yards or fraction thereof $31 8 NPDES Compliance
a) Plan Check
i) Less than 1 Acre $350
ii) Greater than or Equal to 1 Acre $1,050
b) Site Inspection
i) Less than 1 Acre $530
ii) Greater than or Equal to 1 Acre Bill hourly/T&M with $1,000 initial deposit 9 Oversize Load Permit
a) One Day $16
b) Annual $90
10 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $265 11 Excess Plan Review Fee (per hour - 1 hour minimum) [a] $265 Activity Description

City of Monte Sereno

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Activity Description Note Fee
12 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [a] $265 13 Work Commenced without a Permit [b] 1x Base Permit Fee Notes:
[b] Amount in addition to base fee (i.e. double fees).
[a] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection.

City of Monte Sereno

MASTER FEE SCHEDULE - BUILDING FEES
Note Fee
1 Construction Tax $0.51
2 Electrical, Plumbing or Mechanical Permits:
a) Fee per Square Foot $0.11
b) Minimum fee $159
3 Solar $159
4 Demolition Permit $159
5 Building Permit: [a]
a) Valuation: $1 to $500 $23.50
b) Valuation: $501 to $2,000
i) Fee for first $500 $23.50
ii) Fee for each additional $100, or fraction thereof, to and including $2,000 $3.05 c) Valuation: $2,001 to $25,000
i) Fee for first $2,000 $69.25
ii) Fee for each additional $1,000, or fraction thereof, to and including $25,000 $14.00 d) Valuation: $25,001 to $50,000
i) Fee for first $25,000 $391.25
ii) Fee for each additional $1,000, or fraction thereof, to and including $50,000 $10.10 e) Valuation $50,001 to $100,000
i) Fee for first $50,000 $643.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $100,000 $7.00 f) Valuation $100,001 to $500,000
i) Fee for first $100,000 $993.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $500,000 $5.60 g) Valuation: $501,000 to $1,000,000
i) Fee for first $500,000 $3,233.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 h) Valuation: $1,000,001 and up
i) Fee for first $1,000,000 $5,608.75
ii) Fee for each additional $1,000, or fraction thereof $3.15 6 Plan Review Fees (In addition to building permit fees) a) Plan Review Fee (% of Building Permit Fee) 65%
b) Structural Plan Review Fee (% of Plan Review Fee) 65% c) Energy Conservation Plan Review Fee (% of Plan Review Fee) 5% d) Green Building Code Plan Review Fee (% of Plan Review Fee) 5% 7 Micro-filming / Imaging Fee (per page, in addition to building permit fees) $5 8 Strong Motion Fees:
a) Residential (per $1 of valuation) $0.00013
b) Commercial (per $1 of valuation) $0.00028
9 SB 1473 (per $25,000 of valuation) $1
10 Road Impact Fee (per $100 of valuation of permitted work) $0.49 Activity Description

City of Monte Sereno

MASTER FEE SCHEDULE - BUILDING FEES
Activity Description Note Fee
11 Other Fees
a) Excess Inspection/Excess Re-inspection/Missed Inspection Fee (per inspection) $106 b) Work Commenced without a Permit [b] 1x Base Fees
c) Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1/2 hour min.) $213 d) Fee for Additional Services Required Due to Changes, Modifications, Additions, etc. [c] Actual Costs / T&M Notes:
[b] Amount in addition to base fee (i.e. double fees).
[c] In the event additional map checking, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additional services.
[a] The Building Official shall establish the valuation of said improvements, and fees will be assessed according to the following fee schedule.

City of Monte Sereno

MASTER FEE SCHEDULE - ADMINISTRATIVE FEES
Note Fee
1 Business License Fees
a) General Contractor $105
b) Solicitors (for profits) $105
c) Others (including subcontractors/specialty contractors) $55 2 Printed Materials and Maps
a) Photo copies/Scanned/Digital Images (per page) $0.25 b) Zoning Map $5
c) City History "Peaceful Mountain" $31
d) Design Guidelines $8
3 Alarm Soundings, within a 12-month period
a) First, Second, and Third Soundings No Charge
b) Fourth $200
c) Fifth $300
d) Subsequent Alarms $300
4 Returned Check Processing Fee
a) First Check [a] $25
b) Each Additional Check [a] $35
5 Preparation of Materials Requiring Formatting, Programming, Development, etc. 100% of Actual Cost (billed per hour; 15 minute increments)
6 City Administration Fee Added to Vendor Service Costs, if applicable (e.g. outside printing of materials)
15%
Notes:
[a] Fee set by State.

Activity Description

RESOLUTION NO. 3753

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE

SERENO ADOPTING AN UPDATED SCHEDULE OF USER AND

REGULATORY FEES
WHEREAS, the City Council establishes user and regulatory fees to offset all, or portions of, the costs of providing various services that are of special benefit to applicants or service recipients that are both separate and apart from the general benefit to the public; and
WHEREAS, a comprehensive user and regulatory fee study and supporting documentation provides adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged; and WHEREAS, every three to five years, or at a frequency deemed appropriate when proposed by the City Manager and approved by the City Council, the City shall commission a study to examine fee-related services by the City, the costs I
reasonably borne by the City in providing those services, the beneficiaries of those services, and the revenue produced by those paying fees and charges for special services and recommend to the City Council for review and approval a revised schedule of fees to recover those costs on an on—goingbasis; and WHEREAS, on May 1, 2018, the City Council adopted Resolution No. 3682 Adopting an Updated Schedule of User and Regulatory Fees; and WHEREAS, on September 3, 2019, the City Council adopted Resolution No. 3751, which adopted a new electric vehicle charging station fee, but othenNise did not increase or modify the schedule of fees adopted under Resolution No. 3682;and
WHEREAS, in adopting Resolution No. 3751, the City Council intended to supersede all prior City Council resolutions authorizing any further adjustments in fees based on consumer price index; and
WHEREAS, the City Council seeks to memorialize its intent regarding City Council review and approval of user fees, and to expressly repeal those prior provisions of Resolution Nos. 3682 and 3751 that may be interpreted to effectuate automatic increases in user fees or charges in the future; NOW, THEREFORE, the City Council of the City of Monte Sereno, California

authorizing updates to the City’s adopted fee schedule based on the prior year annual change in consumer price index, is hereby expressly repealed.

SECTION 4. This resolution shall become effective immediately.

REGULARLYpassed and adopted this 5th day of November 2019.

AYES: Council Members Eliahie, LaBouve, Leuthold, Mayor Pro Tempore Lawler and Mayor Turner
NOES: None
ABSENT: None
7,4¢cé4L&./W2//1//5/‘
Rowena Turner, Mayor
Andrea M. Chelemengos, City Clerk

City of Monte Sereno

MASTERFEESCHEDULE- PLANNINGFEES
1 2
3 4
5 6
7 10
11 12
13 14
Planning Review of Building Permit
Community Planning Fee (per $1 of valuation)
Significant Tree Removal(referred to Site and Architecture Commission) Site Development/Planned Development Permit:
is)New Houses/DemoRebuiid/Remodel/Addition 50% or more of existing SF b) Remodel/Addition less than 50% of existing SF
c) Accessory Building/Fence Height
e) HillsideDevelopment (avg. slope of 10% of greater)
i) Site Development Permit Amendment
AdministrativeBuilding Site Approval
Address/StreetName Change
EnvironmentalReview
a) Exemption
b) EnvironmentalClearance
i) Reuse of Previous EnvironmentalClearance
ii) initialStudy and Negative Declaration/ Mitigated Negative Declaration iii)initialStudy and Negative Declaration/ Mitigated Negative Declaration (prepared by consultant)
iv) EiR(prepared by consultant)
General PlanAmendment
Zoning Map Amendment
Planned Development Zoning Map Amendment
Annexation (excluding LAFCOFees)
ReasonableAccommodationApplication
Subdivision:
a) Lot LineAdjustment
b)Tentative Map Application:
i) 4 Lots or Fewer: (Tentative Parcel Map)
ii)5 Lots or More: (Tentative SubdivisionMap)
Use Permits:
a) General
b) Animals
la]
$150
$0.0018
$100
$2,800
$1,900
$500
$3,100
$1,300
$2,800
$350
$350
$350
$3,400
pass-through of actual cost plus 10%
administrative fee
pass-through of actual cost plus 10%
administrative fee
$2,800
$2,800
$5,000
$3,800
$360
$1,500
$3,000
$10,000
$2,800
$500
ExhibitA

ExhibitA
City of Monte Sereno

MASTER FEESCHEDULE
Services / Activities / Subject Matter Effective Date
Planning Fees July 1, 2018 1 - 2
PublicWorks Fees July 1, 2018 3 » 4
Building Fees July 1, 2018 5 - 6
Administrative Services July 1, 2018 7
November 4, 2019 7 Electric Charging Siallon Fee

ExhibilA
City of Monte Sereno

MASTER FEESCHEDULE- PLANNINGFEES
20 Excess inspection/Re-inspection/Missedinspection Fee (per hour - 1 hour minimum) [b] $194
21 Work Commenced without a Permit [c] 1x Base Permit Fee Notes:
* The fees listed in this scheduledo not include the costs of external reports required to be prepared and submitted by the applicant (e.g. arborist report, '
geotech report). Applicant is responsible for the preparation costs ofany external reports required. Additionally, the fees in this schedule do not include any outside agency fees or costs that may apply to applicant project (e.g. County recording fees, Department of Fishand Wildlifefees, newspaper noticing fees, consulting services, attorney services). Applicant is responsible for payment of any outside agency/service provider fees that may apply to applicant project. [a] Fee paid at time ofbuilding permit issuance.
[b] Base fees includeup to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection. [c] Amount in addition to base fee (i.e. double fees).

City of Monte Sereno
MASTER FEESCHEDULE— PUBLICWORKS FEES
ExhibitA
A°“v"v°ewiv"°n E n
1 Certificate of Compliance
2 Encroachment Permit (Administrative)
3 Construction Encroachment Permit Fee
a) First $50,000 of value, or any fraction thereof
b) Value Exceeding $50,000
4 Storm Drain Fees
a) Per Lot Zoned: R-1-44
b) Per Lot Zoned: R—1—2O
c) Per LotZoned: R-1-8
5 FinalMap
a) Parcel Map
b) Tract Map
6 Grading PlanCheck Fees
7 Grading Permit Fees
a) Less than 50 cubic yards
b) 51 to 100 cubic yards
c) 101 to 1,000 cubicyards
i) For first 100 cubic yards or fraction thereof
Ii)For each add'l100 cubicyards or fraction thereof up to 1,000 cubic yards d) 1,001 to 10,000 cubic yards
i) For first 1,000 cubicyards or fraction thereof
ii) For each add'l1,000 cubic yards or fraction thereof up to 10,000 cubicyards e) 10,001 to 100,000 cubicyards
I)For first 10,000 cubicyards or fraction thereof
ii)For each add'i 1,000 cubic yards or fraction thereof up to 100,000 cubic yards f) 100,001 cubic yards or more
i) For first 100,000 cubic yards or fraction thereof
ii) For each add'i 1,000 cubic yards or fraction thereof 8 NPDESCompliance
a) PlanCheck
i) Less than 1 Acre
ii) Greater than or Equalto 1 Acre
$1,050
$350
5% of value
3% ofvalue
$2,450
$1,640
$810
$3,000
$9,000
Billhourly/T&M
$265
$530
$530
$29
$795
$59
$1,988
$31
$6,360
$31
$350
$1,050

ExhibilA
City of Monte Sereno

MASTERFEESCHEDULE- PUBLICWORKS FEES
Activity Description M Fee
12 Excess inspection/Re-inspection/Missedinspection Fee (per hour — 1 hour minimum) [a] $265 13 Work Commenced without :1 Permit [b] 1x Base Permit Fee Notes:
[a] Base fees Include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection. [b] Amount in addition to base fee (i.e. double fees).

Exhibit A
City of Monte Sereno
MASTER FEESCHEDULE— BUILDINGFEES
A°"v'*v°ewiv*'°" E n
1 Construction Tax $0.51
2 Electrical,Plumbing or MechanicalPermits:
a) Fee per Square Foot $0.11
b) Minimum fee $159
3 Solar $159
4 DemolitionPermit $159
5 Building Permit: [a]
a) Valuation: $1 to $500 $23.50
b) Valuation: $501 to $2,000
i) Fee for first 5500 $23.50
ii) Fee for each additional $100, or fraction thereof, to and including $2,000 53.05 c) Valuation: $2,001 to $25,000
i) Fee for first $2,000 $69.25
ii) Fee for each additional $1,000, orfraction thereof, to and including $25,000 $14.00 d) Valuation: $25,001 to $50,000
i) Fee for first $25,000 $391.25
ii) Fee for each additional $1,000, or fraction thereof, to and including $50,000 $10.10 e) Valuation $50,001 to $100,000
l) Fee for first $50,000 $643.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $100,000 $7.00 f) Valuation $100,001 to $500,000
i) Fee for first $100,000 $993.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $500,000 $5.60 g) Valuation: $501,000 to $1,000,000
i) Fee for first $500,000 $3,233.75
ii) Fee for each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 ll) Valuation: $1,000,001 and up
i) Fee for first $1,000,000 $5,608.75
ii) Fee for each additional $1,000, or fraction thereof $3.15 6 Plan Review Fees (in addition to building permit fees) a) Plan Review Fee (% of Building Permit Fee) 65%
b) Structural Plan Review Fee (%of Plan Review Fee) 65%

ExhibitA
City of Monte Sereno

MASTER FEESCHEDULE- BUILDINGFEES
A°**v"v°esc"v"°" E n
11 Other Fees
:1)Excess inspection/ExcessRe~inspection/Missedinspection Fee (per inspection) $106 b) Work Commenced without a Permit [b] 1x Base Fees
c) Hourly Rate for Services Not Listedin this Fee Schedule (per hour — 1/2hour min.) $213 (1)Fee for AdditionalServices Required Due to Changes, Modifications, Additions, etc. [c] ActualCosts / T&M Notes:
[a] The BuildingOfficialshall establish the valuation of said improvements, and fees willbe assessed according to the following fee schedule. [bi Amount in addition to base lee (i.e. double lees).
[c] In the event additional map checking, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasionedby the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additionalservices.

ExhibitA
City of Monte Sereno

MASTERFEESCHEDULE- ADMINISTRATIVEFEES
Activity Description E n
1 Business License Fees
a) General Contractor $105
b) Solicitors (for profits) $105
c) Others (including subcontractors/specialty contractors) $55 2 Printed Materials and Maps
a) Photo copies/Scanned/Digitalimages (per page) 50.25
b) Zoning Map $5
c) City History "Peaceful Mountain" $31
d) Design Guidelines $8
3 AlarmSoundings, within a 12-month period
a) First, Second, and Third Soundings No Charge
b) Fourth $200
c) Fifth 5300
d) Subsequent Alarms $300
4 Returned CheckProcessing Fee
a) First Check [a] 525
b) EachAdditionalCheck [a] $35
5 Preparation of Materials Requiring Formatting, Programming, Development, etc. 100% of ActualCost (billed per hour; 15 minute increments)
r 6 City Administration Fee Added to Vendor Service Costs, if applicable (e.g. outside 14% printing of materials)

7. Electric VehicleCharging Stations
a) Hourly Rate for vehiclesoccupying charging station $1 Nptes:

Ia] Fee set by State.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

ADOPTING AN UPDATED SCHEDULE OF USER AND REGULATORY FEES WHEREAS, the City Council established user and regulator fees to offset costs of providing various services that are of benefit to applicants or service recipients, and WHEREAS, a comprehensive user and regulatory fee study and supporting documentation provides adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged in 2018; and WHEREAS, based on the recommendation of staff, City Council desires to increase such fees since the adoption of the fee study based on the Consumer Price Index, San Francisco Area rate of 2.5% for 2019, 2.0% for 2020, and 4.2% for 2021 for a total increase of 8.7%, due to the increases to the City of providing the services set forth in the schedule of fees; and
WHEREAS, based on the analysis provided by staff, the City Council determines that the fees proposed will not exceed the estimated cost of providing service; and WHEREAS, this hearing to set fees was duly noticed pursuant to Government Code Section 66016.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTE SERENO AS FOLLOWS:

Section 1. Each recital above is hereby adopted as a specific finding of this City Council.

Section 2. The City Council hereby adopts the schedule of fees as set forth in attached Exhibit "A" and incorporated by this reference.

REGULARLY APPROVED this 6th day of September 2022 by the following roll call vote:

Ayes:

Noes:

Abstain:

Absent:
______________________________
BY: Javed I. Ellahie, Mayor
ATTEST:
______________________________
Michelle Estabillo, City Clerk

Services / Activities / Subject Matter Effective Date Page Planning Fees November 7, 2022 1 - 2
Public Works Fees November 7, 2022 3 - 4
Building Fees November 7, 2022 5 - 6
Administrative Services November 7, 2022 7
City of Monte Sereno

MASTER FEE SCHEDULE

City of Monte Sereno

MASTER FEE SCHEDULE - PLANNING FEES
Note Current Fee Proposed Fee
1 Planning Review of Building Permit $150 $160
2 Community Planning Fee (per $1 of valuation) [a] $0.0018 $0.0019 3 Significant Tree Removal (referred to Site and Architecture Commission) $100 $100 4 Site Development/Planned Development Permit:
a) New Houses/Demo Rebuild/Remodel/Addition 50% or more of existing SF $2,800 $3,040 b) Remodel/Addition less than 50% of existing SF $1,900 $2,060 c) Accessory Building/Fence Height $500 $540
e) Hillside Development (avg. slope of 10% of greater) $3,100 $3,370 f) Site Development Permit Amendment $1,300 $1,410
5 Administrative Building Site Approval $2,800 $3,040
6 Address/Street Name Change $350 $380
7 Environmental Review
a) Exemption $350 $380
b) Environmental Clearance
i) Reuse of Previous Environmental Clearance $350 $380
ii) Initial Study and Negative Declaration / Mitigated Negative Declaration $3,400 $3,690 iii) Initial Study and Negative Declaration / Mitigated Negative Declaration (prepared by consultant)
pass-through of actual
cost plus 10%
d f
pass-through of actual
cost plus 10%
d f iv) EIR (prepared by consultant) pass-through of actual cost plus 10%
d f
pass-through of actual
cost plus 10%
d f 8 General Plan Amendment $2,800 $3,040
9 Zoning Map Amendment $2,800 $3,040
10 Planned Development Zoning Map Amendment $5,000 $5,430 11 Annexation (excluding LAFCO Fees) $3,800 $4,130
12 Reasonable Accommodation Application $360 $390
13 Subdivision:
a) Lot Line Adjustment $1,500 $1,630
b) Tentative Map Application:
i) 4 Lots or Fewer: (Tentative Parcel Map) $3,000 $3,260 ii) 5 Lots or More: (Tentative Subdivision Map) $10,000 $10,870 14 Use Permits:
a) General $2,800 $3,040
b) Animals $500 $500
c) Special Land Use Permit (Historic Resource) $2,800 $3,040 15 Satellite Dish
a) Administrative Review $250 $270
b) Public Hearing $500 $540
16 Variance $2,800 $3,040
17 Appeal $360 $360
18 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $194 $211 19 Excess Plan Review Fee (per hour - 1 hour minimum) [b] $194 $211 20 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [b] $194 $211 Activity Description

City of Monte Sereno

MASTER FEE SCHEDULE - PLANNING FEES
Activity Description Note Current Fee Proposed Fee
21 Work Commenced without a Permit [c] 1x Base Permit Fee 1x Base Permit Fee Notes:
[c] Amount in addition to base fee (i.e. double fees).
* The fees listed in this schedule do not include the costs of external reports required to be prepared and submitted by the applicant (e.g. arborist report, geotech report). Applicant is responsible for the preparation costs of any external reports required.

Additionally, the fees in this schedule do not include any outside agency fees or costs that may apply to applicant project (e.g.

County recording fees, Department of Fish and Wildlife fees, newspaper noticing fees, consulting services, attorney services). [b] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection. [a] Fee paid at time of building permit issuance.

City of Monte Sereno

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Note Current Fee Proposed Fee
1 Certificate of Compliance $1,050 $1,140
2 Encroachment Permit (Administrative) $350 $380
3 Construction Encroachment Permit Fee
a) First $50,000 of value, or any fraction thereof 5% of value 5% of value b) Value Exceeding $50,000 3% of value 3% of value
4 Storm Drain Fees
a) Per Lot Zoned: R-1-44 $2,450 $2,660
b) Per Lot Zoned: R-1-20 $1,640 $1,780
c) Per Lot Zoned: R-1-8 $810 $880
5 Final Map
a) Parcel Map $3,000 $3,260
b) Tract Map $9,000 $9,780
6 Grading Plan Check Fees Bill hourly/T&M Bill hourly/T&M 7 Grading Permit Fees
a) Less than 50 cubic yards $265 $288
b) 51 to 100 cubic yards $530 $576
c) 101 to 1,000 cubic yards
i) For first 100 cubic yards or fraction thereof $530 $576 ii) For each add'l 100 cubic yards or fraction thereof up to 1,000 cubic yards $29 $32 d) 1,001 to 10,000 cubic yards
i) For first 1,000 cubic yards or fraction thereof $795 $864 ii) For each add'l 1,000 cubic yards or fraction thereof up to 10,000 cubic yards $59 $64 e) 10,001 to 100,000 cubic yards
i) For first 10,000 cubic yards or fraction thereof $1,988 $2,160 ii) For each add'l 1,000 cubic yards or fraction thereof up to 100,000 cubic yards $31 $34 f) 100,001 cubic yards or more
i) For first 100,000 cubic yards or fraction thereof $6,360 $6,913 ii) For each add'l 1,000 cubic yards or fraction thereof $31 $34 8 NPDES Compliance
a) Plan Check
i) Less than 1 Acre $350 $380
ii) Greater than or Equal to 1 Acre $1,050 $1,140
b) Site Inspection
i) Less than 1 Acre $530 $570
ii) Greater than or Equal to 1 Acre Bill hourly/T&M with $1,000 initial rly/T&M with $1,000 initia 9 Oversize Load Permit
a) One Day $16 $16
b) Annual $90 $90
10 Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1 hour minimum) $265 $288 11 Excess Plan Review Fee (per hour - 1 hour minimum) [a] $265 $288 12 Excess Inspection/Re-inspection/Missed Inspection Fee (per hour - 1 hour minimum) [a] $265 $288 Activity Description

City of Monte Sereno

MASTER FEE SCHEDULE - PUBLIC WORKS FEES
Activity Description Note Current Fee Proposed Fee
13 Work Commenced without a Permit [b] 1x Base Permit Fee 1x Base Permit Fee Notes:
[b] Amount in addition to base fee (i.e. double fees).
[a] Base fees include up to three plan reviews and any typically required inspections and first re-inspections. Excess plan review fees apply beginning with the fourth plan review. Excess inspection fees apply beginning with second re-inspection.

City of Monte Sereno

MASTER FEE SCHEDULE - BUILDING FEES
Note Current Fee Proposed Fee
1 Construction Tax $0.51 $0.51
2 Electrical, Plumbing or Mechanical Permits:
a) Fee per Square Foot $0.11 $0.11
b) Minimum fee $159 $173
3 Solar $159 $173
4 Demolition Permit $159 $173
5 Building Permit: [a]
a) Valuation: $1 to $500 $23.50 $25.54
b) Valuation: $501 to $2,000
i) Fee for first $500 $23.50 $25.54
ii) Fee for each additional $100, or fraction thereof, to and including $2,000 $3.05 $3.32 c) Valuation: $2,001 to $25,000
i) Fee for first $2,000 $69.25 $75.27
ii) Fee for each additional $1,000, or fraction thereof, to and including $25,000 $14.00 $15.22 d) Valuation: $25,001 to $50,000
i) Fee for first $25,000 $391.25 $425.29
ii) Fee for each additional $1,000, or fraction thereof, to and including $50,000 $10.10 $10.98 e) Valuation $50,001 to $100,000
i) Fee for first $50,000 $643.75 $699.76
ii) Fee for each additional $1,000, or fraction thereof, to and including $100,000 $7.00 $7.61 f) Valuation $100,001 to $500,000
i) Fee for first $100,000 $993.75 $1,080.21
ii) Fee for each additional $1,000, or fraction thereof, to and including $500,000 $5.60 $6.09 g) Valuation: $501,000 to $1,000,000
i) Fee for first $500,000 $3,233.75 $3,515.09
ii) Fee for each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 $5.16 h) Valuation: $1,000,001 and up
i) Fee for first $1,000,000 $5,608.75 $6,096.71
ii) Fee for each additional $1,000, or fraction thereof $3.15 $3.42 6 Plan Review Fees (In addition to building permit fees) a) Plan Review Fee (% of Building Permit Fee) 65% 65%
b) Structural Plan Review Fee (% of Plan Review Fee) 65% 65% c) Energy Conservation Plan Review Fee (% of Plan Review Fee) 5% 5% d) Green Building Code Plan Review Fee (% of Plan Review Fee) 5% 5% 7 Micro-filming / Imaging Fee (per page, in addition to building permit fees) $5 $5 8 Strong Motion Fees:
a) Residential (per $1 of valuation) $0.00013 $0.00013
b) Commercial (per $1 of valuation) $0.00028 $0.00028
9 SB 1473 (per $25,000 of valuation) $1 $1
10 Road Impact Fee (per $100 of valuation of permitted work) $0.49 $0.49 11 Other Fees
Activity Description

City of Monte Sereno

MASTER FEE SCHEDULE - BUILDING FEES
Activity Description Note Current Fee Proposed Fee
a) Excess Inspection/Excess Re-inspection/Missed Inspection Fee (per inspection) $106 $115 b) Work Commenced without a Permit [b] 1x Base Fees 1x Base Fees c) Hourly Rate for Services Not Listed in this Fee Schedule (per hour - 1/2 hour min.) $213 $232 d) Fee for Additional Services Required Due to Changes, Modifications, Additions, etc. [c] Actual Costs / T&M Actual Costs / T&M Notes:
[b] Amount in addition to base fee (i.e. double fees).
[c] In the event additional map checking, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additional services. [a] The Building Official shall establish the valuation of said improvements, and fees will be assessed according to the following fee

City of Monte Sereno

MASTER FEE SCHEDULE - ADMINISTRATIVE FEES
Note Current Fee Proposed Fee (No
change)
1 Business License Fees
a) General Contractor $105 $105
b) Solicitors (for profits) $105 $105
c) Others (including subcontractors/specialty contractors) $55 $55 2 Printed Materials and Maps
a) Photo copies/Scanned/Digital Images (per page) $0.25 $0.25 b) Zoning Map $5 $5
c) City History "Peaceful Mountain" $31 $31
d) Design Guidelines $8 $8
3 Alarm Soundings, within a 12-month period
a) First, Second, and Third Soundings No Charge No Charge b) Fourth $200 $200
c) Fifth $300 $300
d) Subsequent Alarms $300 $300
4 Returned Check Processing Fee
a) First Check [a] $25 $25
b) Each Additional Check [a] $35 $35
5 Preparation of Materials Requiring Formatting, Programming, Development, etc. 100% of Actual Cost (billed per hour; 15
minute increments)
100% of Actual Cost
(billed per hour; 15
minute increments) 6 City Administration Fee Added to Vendor Service Costs, if applicable (e.g. outside printing of materials)
15% 15%
Notes:
[a] Fee set by State.

Activity Description

Comparison of Building Permit Fees for New Approximately 4,000 Square Foot House (July 2022) Monte Sereno
(4,015 SF)
Los Gatos
(4,110 SF)
Los Altos Hills
(4,049 SF)
Saratoga
(4,015 SF)
Monte Sereno With

8.7% Increase on
User Fees
Architectural Plan Check 4,510 6,026 14,006 6,409 4,902 Structural Plan Check 2,931 - - - 3,186
Energy Plan Check 225 - 1,736 223 245
Green Plan Check 225 - - - 245
Planning Plan Check 150 1,864 1,750 5,807 163
Engineering Plan Check - 767 - 1,117 -
Building Permit 6,938 9,270 11,573 13,013 7,542
Grading Permit 2,609 - - - 2,836
Electrical Plan Check/Permit 442 923 11,513 - 480
Mechanical Plan Check/Permit 442 1,073 - - 480
Plumbing Plan Check/Permit 442 1,327 - - 480
Storm Drain Fee 810 1,629 2,729 - 880
NPDES Inspection Fee - 77 - - -
Construction Activities Mitigation (Road) 6,968 5,463 - - 6,968 California Title 24 Part 2 - 1,271 - - -
State Building Standards Fee 57 50 51 62 57
State SMIP 185 161 164 203 185
Document Storage 235 103 1,450 - 235
Construction Tax 2,048 1,697 - 4,015 2,048
Computer Surcharge/Issuance - 494 - 20 -
Community Planning/General Plan Update 2,560 5,625 - 3,986 2,560 Total 31,776 37,820 44,972 34,857 33,492 Page 108 of 130

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Discuss and Provide Direction to Staff Regarding Potential Changes to the Municipal Code Section 10.01.020.AU Definition of a Structure Recommendation(s):

Staff recommends the City Council provide direction regarding a potential change to the Municipal Code Section 10.01.020.AU definition of a structure.

Background Information:

At the August 2, 2022 City Council meeting, the City Council directed staff to agendize an item for the City Council to discuss the Municipal Code definition of ‘structure’ at a future meeting.

This was in response to comments raised at the Code Enforcement Appeal Hearing which was also held on August 2, 2022.

The Monte Sereno Municipal Code section 10.01.020.AU includes the following definition for a structure:
“"Structure" means anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground. For purposes of this Chapter, swimming pools, spas and Jacuzzis whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more, shall be considered structures subject to the City's building regulations. Equipment appurtenant to operation of swimming pools, spas and Jacuzzis shall be treated as accessory uses.”
Lot coverage and structural coverage requirements are set by every jurisdiction as part of their land use and zoning authority; and each local jurisdiction has authority to set its own limits on these and what should count against them as a matter of land use policy.

Analysis:

The Monte Sereno zoning code has several requirements that effectively limit the size of individual buildings and overall square footage on a lot including the maximum size of the main building, maximum size of each accessory structure, and the overall structural coverage allowed. The structural coverage is the sum of the square footage of all structures (based on

the definition above) on a lot. The Municipal Code includes maximum square footage amounts for the main house as well as for each accessory structure. The structural coverage limit typically results in limiting the area of covered porches, arbors, sheds, and swimming pools that are placed on a property.

Following is the current definition of structural coverage in the Municipal Code section

10.01.020.K is as follows:
"Coverage, structural" means the area, measured in a horizontal plane, covered by all buildings or other structures on a parcel of property or a lot, as the case may be, excluding features permitted to extend beyond the walls of the building or other structure, by any other provision of this Chapter.

The structural coverage is determined as a percentage of the area of the parcel. The following table shows the total permitted structural coverage for each single-family zoning district as well as the minimum lot size for reference:

Zoning District Structural Coverage Minimum Lot Size
R-1-8 40% 8,000 square feet
R-1-20 30% 21,780 square feet
R-1-44 20% 43,560 square feet
It is important to note that for lots that are significantly larger than the minimum lot size for the zoning district, the overall allowed structural coverage is reduced. Larger lots are allowed a smaller percentage of the lot be covered with structures; however, the actual total square footage allowed still increases with the lot size.

Attachment 1 to the staff report includes a comparison of the various lot coverage requirements from other local jurisdictions. As terminologies vary between jurisdictions, the information provided in the attachment includes the standards from the other jurisdiction that are comparable to Monte Sereno’s Structural Coverage and Impervious Coverage standards.

Information about the elements that are included in each equivalent coverage standard as well as the coverage amount is provided.

Based on the research completed by staff, many other jurisdictions do not include a swimming pool in the definition of a structure or the equivalent of the allowed structural coverage.

However, those jurisdictions typically still have regulations regarding maximum lot coverage or site coverage to limit the amount of impervious surface. Monte Sereno is not alone in considering a swimming pool in the definition of a “structure”; however, this definition is commonly used in other jurisdictions to limit the equivalent of Monte Sereno’s Impervious Coverage.

The City Council may alter the definition of a “structure” to remove pools from the definition, and the effective result would allow an increase in the square footage of other structures on a

property as the area of the pool would no longer be included in the calculated structural coverage.

Public Noticing:

The City of Monte Sereno's council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Comparison of Strucuture and Site Coverage

Attachment 1
Comparison of Lot Coverage Limits with Other Local Jurisdictions City of Monte Sereno
Structure Coverage Impervious Coverage
"Structure" means anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground. For purposes of this Chapter, swimming pools, spas and Jacuzzis whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more, shall be considered structures subject to the City's building regulations. Equipment appurtenant to operation of swimming pools, spas and Jacuzzis shall be treated as accessory uses.
"Coverage, impervious" means the area covered by all buildings or other structures, decks, driveways, patios and paved parking or storage areas on a parcel of property or a lot, as the case may be.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
8,000 40% 8,000 60%
21,780 30% 21,780 40%
43,560 20% 43,560 30%

City of Saratoga
Structure Coverage Impervious Coverage
“Floor area" means the total enclosed, habitable or accessible floor space of all floors of a building where the interior height of the area is equal to or greater than five feet. The term "enclosed," as used in this Section, means a structure or area with a roof and with three or more walls.
"Structure" means that which is built or constructed which requires a location on the ground, an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner. "Structure" includes retaining walls, decks, patios, swimming pools, and recreational courts but does not include a fence not exceeding six feet in height.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 32% 10,000 60%
20,0000 22% 20,000 45%
40,000 15% 40,000 35%

Town of Los Gatos
Structure Coverage Impervious Coverage
"Floor area, gross” means the entire enclosed area of all floors that are more than four (4) feet above the proposed grade, measured from the outer face of exterior walls or in the case of party walls from the centerline. Gross floor area also includes any part of exterior balconies or walkways above the ground floor required for ingress and egress. Ornamental balconies and outside unroofed corridors not required for ingress or egress are excluded. The area of elevator shafts and stairwells is also included except on the ground floor.
“Structure” means that which is built or constructed, an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner, including a gas or liquid storage tank that is principally above ground.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 40% 10,000 No Limit
20,0000 40% 20,000 No Limit
40,000 40% 40,000 No Limit

Town of Los Altos Hills
Structure Coverage Impervious Coverage
Floor area shall be defined as the gross horizontal area of the several floors of all buildings, including garage and carport spaces, measured to the outside of exterior walls. Stairwells and elevators are only counted once.

Development area is measured on a horizontal plane and includes the following: Total floor area as defined above. The total area of land covered by structures other than those counted as floor area, such as parking areas, patios, decks, balconies, walkways, swimming pools, and tennis courts; together with other surfaces comprised of artificially emplaced building materials such as paving, masonry, stone, wood, decomposed granite, gravel, or artificial turf.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 14% 10,000 34%
20,0000 14% 20,000 34%
40,000 14% 40,000 34%

Town of Hillsborough
Structure Coverage Impervious Coverage
Structural coverage consists of areas of the lot covered by a house, a garage, a carport, and any other accessory structure having more than one wall and a roof. These shall be measured to their exterior wall lines or exterior supporting columns, but shall not include porches, entries, porticos, balconies, and the like (if such porches, entries, porticos, balconies, and the like are roofed and open on at least two sides) and shall not include roof overhangs, if all these excluded items together do not exceed, in area, ten percent of the maximum permitted structural coverage. Structural coverage is often referred to as the "footprint" of the above-described structures on the lot.
"Structure" means anything constructed or erected that requires location on the ground or attached to something having location on the ground, but not including outdoor fixtures, as defined in Chapter 12.12 (i.e. wall less than 18” high, fence, post, flag pole), and not including hardscape, as defined in Section 17.32.060.

Examples of a structure include, but are not necessarily limited to, any dwelling, building, second unit, garage, carport, tool house, guest house, green house, pool house, satellite dish antenna, solar collector panel, tree house or other play structure, swimming pool, tennis court, play court, and deck.

Hardscape coverage consists of areas of the lot located beneath a roof or covered by manufactured, non-plant pervious or impervious materials but does not include anything included in structural coverage.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 22% 10,000 50%
20,0000 21% 20,000 50%
40,000 15% 40,000 50%

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Discuss and Provide Direction to Staff Regarding a Potential Accessory Dwelling Unit (ADU) Amnesty Program and Changes to the ADU Owner Occupancy Requirements
Recommendation(s):

Staff recommends the City Council provide direction regarding a potential ADU amnesty program and changes to the ADU owner occupancy requirements.

Background Information:

The Housing Element is part of the City’s General Plan and identifies policies and programs to meet the housing needs of the city’s current and future residents. State law (Government Code Sections 65580-65589.8) requires that every city and county in California adopt a Housing Element, approximately every five or eight years. In addition, the State Department of Housing and Community Development (HCD) reviews and certifies that each Housing Element meets all the requirements of the law. Monte Sereno’s current Housing Element was adopted in 2015 and the new document must be adopted by January 2023, but the state’s approval process can take several months.

Regional Housing Needs Allocation (RHNA)
Every city in California receives a required number of homes to plan for in the updated Housing Element. This is called the Regional Housing Needs Allocation (RHNA). Monte Sereno’s RHNA for this upcoming Housing Element is 193, an over 300% increase from last cycle’s RHNA of 61. Under state law, cities do not need to ensure these homes are built, but do need to identify adequate housing sites, as part of their sites inventory, and put in place the proper zoning and address development constraints, so that the private sector can build the housing. The RHNA is broken down by income category, Monte Sereno’s income specific RHNA is:

Very Low Income: 53
Low Income: 30
Moderate Income: 31
Above Mod Income: 79
Total: 193

There are three main options for the Council to consider in order to plan for the required number of additional housing units: ADUs, projects constructed under the new SB-9 regulations, and rezoning sites to a higher density to allow for additional housing units. These options were discussed at the Joint Special Meeting of the City Council and Site and Architectural Commission on May 24, 2022, the consensus from the Council and Commissioners was that efforts should be focused on meeting the RHNA requirements through the construction of ADUs.

ADU Incentives and Community Outreach
At the May 24, 2022 Joint City Council and Site and Architectural Commission meeting, the City Council and Commission directed staff to focus the Site Inventory, used to meet the RHNA requirements, on ADUs. At the June 7, 2022 City Council meeting an Ad Hoc Committee for the Housing Element Update was formed and Councilmembers Leuthold and Mekechuk where appointed to the Committee. The Ad Hoc Committee, along with the Site and Architectural Commission’s Ad Hoc Committee, has developed a public outreach program to inform the community of the Housing Element Update project as well as solicit interest from property owners in creating an ADU on their property. The goal of this effort is to obtain sufficient interest from property owners in creating an ADU on their property to satisfy the RHNA requirements.

Additionally, at the July 21, 2022 City Council meeting, the City Council approved a fee reduction for building permit and plan review fees for building permits that create an ADU, either through new construction or the conversion of an existing structure (i.e. pool house, garage, etc.).

During these public hearings and through other email communication, feedback was received from a resident requesting that the city consider an amnesty program for ADUs that are existing but constructed without a building permit and to review the owner occupancy requirements. As these two items may be a constraint to the creation of additional ADUs within the city.

Analysis:

Amnesty Program
An amnesty program would allow existing ADUs that were constructed without the necessary building permits or other approvals to be legalized without penalty of code enforcement action or increased building permit fees (typically, building permit fees are doubled for work that was completed without a necessary permit). The goal of such a program is to ensure such ADUs are in compliance with basic health and safety requirements of the building and fire codes as well as to account for all ADUs within the city.

The City Council had previously approved an amnesty program on July 16, 2013, with Ordinance NS-186 allowing secondary dwelling units which were constructed prior to July 1, 2013 to obtain a building permit and be considered legal non-conforming if a building permit was issued by December 31, 2015. The City Council provided three extensions to this

ordinance (Ordinances NS-196, NS-202, and NS-214) until the program expired on December 31, 2019. The latest version of this ordinance read as follows:

16.06.150 – Accessory Dwelling Unit Amnesty Program.

Until December 31, 2019, owners of existing illegal residential accessory units which were constructed or otherwise in existence prior to July 1, 2014, may apply for an "accessory dwelling unit amnesty permit" ("permit") subject to such rules and regulations as may be adopted by resolution of the City Council. If approved, the permit shall convey legal nonconforming status on the accessory dwelling unit pursuant toChapter 10.07 of the Monte Sereno Municipal Code.

As with the past programs, an amnesty program typically applies to ADUs that were completed prior to the enactment of the program. An on-going program could have the consequence of encouraging un-permitted construction to occur as property owners would be allowed to submit a building permit for work after it is completed.

State law enacted in 2020 (Health and Safety Code section 17980.12) now provides that until 2030, the owner of ADU constructed before January 1, 2020, may request deferral of any code enforcement action for up to five (5) years in enforcement so long as correction of violations is not necessary to protect health and safety and the delay in code enforcement is considered by the building official and fire official. Local agencies are required to inform all property owners of the ability to request such delays in enforcement.

Any local amnesty program would still require a building permit application to be submitted with complete construction plans for retroactive approval of a building permit, and applications would be reviewed for compliance with the building code. Building inspections would also be completed to ensure verifiable health and safety requirements are met; this may require the property owner to open walls or expose foundation elements (which would then need to be repaired by the property owner before the final inspection). However, the benefit to a property owner is that the program would allow the proper building permits and inspections to be completed without further penalty such as code enforcement fees or increased building permit fees. Additionally, such properties would not be subject to code enforcement after the state law moratorium on code enforcement is lifted in 2030.

If the City Council directs staff to return with an ordinance to create a current amnesty program for ADUs, staff recommends that the program be established for unpermitted ADUs which were completed prior to the implementation of the program (for example, the property owner would need to provide evidence the ADU was completed prior to January 1, 2022). Also, staff recommends that the amnesty program have an end date (such as December 31, 2024) to encourage property owners to obtain the proper permits in a responsible timeframe.

Owner Occupancy Requirements
Typically, a property owner is required to reside in either the main house or the ADU when an ADU is constructed on a property. The intent of this requirement is to ensure that both the main house and the ADU are not rented to separate parties, which could affect the singlePage 119 of 130 family character of a street or neighborhood. In accordance with state legislation, ADUs constructed between January 1, 2020 and January 1, 2025 do not have an owner occupancy requirements for the life-span of the ADU.

Currently, the owner occupancy requirement that is applicable to JADUs is mandated by state law. The current ordinance reads as follows:

10.06.140.C Owner Occupancy and Use Restrictions

1. For any accessory dwelling unit built between January 1, 2020 and January 1, 2025 there is no requirement for owner occupancy. For accessory dwelling units permitted before January 1, 2020 or after January 1, 2025, either the accessory dwelling unit or the primary dwelling on the same lot must be the bona fide principal residence of at least one (1) legal owner of the lot or parcel containing said dwelling, as evidenced at the time of building permit approval by appropriate documents of title and residency. Prior to issuance of a certificate of occupancy, each applicant shall submit a declaration, under penalty of perjury, stating that the property shall remain owner-occupied as defined herein, for so long as the accessory dwelling unit shall exist, or until this provision is repealed, whichever occurs first.

2. For junior accessory dwelling units, owner-occupancy is required unless the owner is a governmental agency, land trust, or housing organization. The owner may reside in either the remaining portion of the primary structure or the newly created junior accessory dwelling unit.

3. The following restrictions shall apply to junior accessory dwelling units unless the owner is a government agency, land trust, or housing organization:
a. The property owner shall record a deed restriction with the County Recorder Office and file a copy of the recorded deed restriction with the City. The deed restriction shall prohibit the sale or other conveyance of the junior accessory dwelling unit separate from the single-family dwelling; specify that the deed restriction runs with the land and is therefore enforceable against future property owners; and restrict the size and features of the junior accessory dwelling unit in accordance with this Section.
b. The site's owner may at any time offer for rent either the single-family dwelling unit or the junior accessory dwelling unit. The site's owner shall be required to reside in the single-family dwelling unit as its primary residence at any time while the junior accessory dwelling unit is occupied by a tenant.
c. A site's owner shall not allow occupancy of a junior accessory dwelling unit by a tenant for any reason, with or without payment of rent, unless the site owner maintains occupancy of the primary dwelling unit as its primary residence.

The concern that was raised regarding the owner occupancy requirement is that it may serve as a deterrent to the construction of these accessory units. If Council would like to eliminate the owner occupancy requirement for ADUs, staff recommends that clarification be provided to confirm the restriction on existing units should also be eliminated or otherwise modified. The Council can enact a program to remove owner-occupancy requirements on ADUs that were previously imposed by the City on ADUs constructed prior to January 1, 2020, which would

likely increase the availability of rental housing stock in Monte Sereno and increase resale value for properties that had ADUs constructed prior to January 1, 2020. Additionally, the City Council could direct that staff make revisions to the ADU ordinance to remove owner occupancy requirements for ADUs that are constructed after January 1, 2025.

Public Noticing:

The City of Monte Sereno's council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno's website located at www.montesereno.org. Additionally, information about this meeting was emailed to a list of interested parties and published on the city’s social media sites.

STAFF REPORT
Meeting: City Council - Sep 06 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Review and Provide Comments on the Draft 2023-2031 Housing Element Recommendation(s):

Staff recommends that the City Council review and provide input on the Draft 2023-2031 Housing Element and authorize staff to submit the document to the State Department of Housing and Community Development (HCD) for review.

Background Information:

The Housing Element is part of the City’s General Plan and identifies policies and programs to meet the housing needs of the city’s current and future residents. State law (Government Code Sections 65580-65589.8) requires that every city and county in California adopt a Housing Element, approximately every five or eight years. In addition, the State Department of Housing and Community Development (HCD) reviews and certifies that each Housing Element meets all the requirements of the law. Monte Sereno’s current Housing Element was adopted in 2015 and the new document must be adopted by January 2023, but the state’s approval process can take several months.

The Housing Element Process has mandatory public participation requirements:
• Prior to submittal of the first draft within a planning period to HCD, the local government must make the draft available for public comment for 30 days and if any comments were received, take at least 10 business days to consider and incorporate public comments.
• Submit draft to HCD for review/approval.
• Revise and adopt (or adopt without changes).
• For any subsequent revisions, the local government must post the draft revision on its website and email a link to all individuals and organizations that have previously requested notices relating to the local government’s housing element at least seven days before submitting the draft revision to HCD.

Housing Element Overview
Monte Sereno’s current Housing Element covered 2015 to 2023 and was adopted on May 19, 2015. The updated Housing Element will be for the 2023 to 2031 planning period. The Housing Element typically includes the following major components:

1. Housing Needs Assessment: An analysis of housing needs of the City's population, including analysis of population, housing characteristics, projected housing needs by income group, housing needs of special needs populations (including elderly, persons with disabilities, etc.), existing housing stock conditions, and existing units in need of replacement or rehabilitation.

2. Constraints Analysis: An analysis of housing constraints that impact housing production, including city land use controls, local ordinances, permit requirements, fees, and the way that they may impact housing production.

3. Evaluation of Past Performance: Assess progress in implementing the policies and programs from the prior Housing Element.

4. Housing Sites Inventory: Identify housing sites available for development or redevelopment, ensuring that there is sufficient capacity to address the Regional Housing Needs Allocation.

5. Policies and Programs: Establish policies and programs to address the identified housing needs.

6. Community Outreachand Engagement: Conduct a thorough program of community engagement, with a particular focus on outreach to traditionally underrepresented groups.

7. Affirmatively Further Fair Housing (AFFH): Actions that promote and further fair housing opportunities, including descriptions of fair housing enforcement and analysis of integration and segregation patterns and trends.

Regional Housing Needs Allocation (RHNA)
Every city in California receives a required number of homes to plan for. This is called the Regional Housing Needs Allocation (RHNA). Monte Sereno’s RHNA for this upcoming Housing Element is 193, an over 300% increase from last cycle’s RHNA of 61. Under state law, cities are not responsible for building such housing, but do need to identify adequate housing sites, as part of their sites inventory, and put in place the proper zoning and address development constraints, so that the private sector can build the housing. The RHNA is broken down by income category, Monte Sereno’s income specific RHNA is:

Very Low Income: 53
Low Income: 30
Moderate Income: 31
Above Mod Income: 79
Total: 193
Almost all jurisdictions in the region (and in other regions) had a higher RHNA this cycle. This is primarily due to changes required by state legislation to account for existing overcrowding.

This cycle, a jurisdiction’s RHNA is based on the following factors:
• Projected 2050 population according to Plan Bay Area
• Proximity to jobs (both by car and public transportation)

• The percent of households living in high opportunity areas (based on school, environmental hazards, jobs, etc.)
Previous Discussion of the Draft 2023-2031 Housing Element The City Council has held several meetings, including a joint meeting with the Site and Architectural Commission to review and provide direction on various aspects of the Draft 2023- 2031 Housing Element. At the May 24, 2022 Joint City Council and Site and Architectural Commission meeting, direction was provided to focus the Site Inventory, used to meet the RHNA requirements, on creation of housing through incentivizing Accessory Dwelling Unit (ADU) production. At the June 7, 2022 City Council meeting an Ad Hoc Committee for the Housing Element Update was formed and Councilmembers Leuthold and Mekechuk where appointed to the Committee. The Ad Hoc Committee has developed a public outreach program to inform the community of the Housing Element Update project as well as solicit interest from property owners in creating an ADU on their property. The goal of this effort is to obtain sufficient interest from property owners in creating an ADU on their property to satisfy the RHNA requirements. Additionally, at the July 21, 2022 City Council meeting, the City Council approved a fee reduction for building permit and plan review fees for building permits that create an ADU, either through new construction or the conversion of an existing structure (i.e. pool house, garage, etc.). This program is discussed in the Draft 2023-2031 Housing Element in section 4.3 Overview of RHNA Strategy.

The Goals, Policies, and Programs in the Draft 2023-2031 Housing Element were reviewed by the City Council at the June 21, 2022 meeting.

The Draft 2023-2031 Housing Element includes the Site Inventory and the Goals, Policies, and Programs as previously directed by the City Council.

Analysis:

The Draft 2023-2031 Housing Element consists of the following sections:

1. Introduction: Explains the purpose, process, and contents of the Housing Element.

2. Goals, Policies, and Programs: Details specific policies and programs the city will undertake over the 2023-2031 Planning Period to address the housing goals.

3. Overview of Housing Needs and Constraints: Reviews governmental constraints, including land use controls, fees, and processing requirements, as well as nongovernmental constraints, such as construction costs, availability of land and financing, physical environmental conditions that may impede the development, preservation, and maintenance of housing.

4. Vacant and Available Sites: Describes the city’s strategy to achieve the RHNA requirements and identifies land suitable to accommodate these additional housing units.

5. Energy Conversation: Identifies opportunities and programs for energy conservation.

The Draft 2023-2031 Housing Element also includes seven technical appendices with detailed analysis and information that supports the findings and conclusions in the main document. The following is a summary of the major elements of the Draft 2023-2031 Housing Element:

Affirmatively Furthering Fair Housing (AFFH)
One of the new requirements for the 6th cycle Housing Element Update is AFFH. Assembly Bill (AB) 686, passed in 2018, created new requirements for jurisdictions to affirmatively further fair housing. According to AB 686, affirmatively furthering fair housing means to take “meaningful actions, in addition to combating discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” The four main goals are to:
• Address significant disparities in housing needs and in access to opportunity • Replace segregated living patterns with truly integrated and balanced living patterns • Transform racially and ethnically concentrated areas of poverty into areas of opportunity • Foster and maintain compliance with civil rights and fair housing laws AFFH is discussed in Chapter 1 and more thoroughly analyzed in Appendices A and G.

Housing Goals, Policies, and Programs
The Housing Goals in Chapter 2 are organized into the following categories:
• Goal H-1: Facilitate Housing Construction
• Goal H-2: Provide New Affordable and Equal Opportunity Housing • Goal H-3: Maintain and Improve the Existing Housing Stock • Goal H-4: Publicize Resources
The list of policies and programs in this chapter include the policies approved by the City Council at the June 21, 2022 meeting, including the addition of water conservation requirements discussed at that meeting (Program S), and additional policies suggested by the Santa Clara County Planning Collaborative and the consultant team for compliance with HCD requirements.

Regional Housing Needs Allocation (RHNA) and Sites Inventory In January of 2022, HCD approved the Association of Bay Area Governments (ABAG) adopted Final RHNA Plan which establishes a total RHNA of 441,176 residential units for the San Francisco Bay Area’s 6th Cycle Housing Element Update. Monte Sereno’s assigned RHNA for this housing cycle is 193 units distributed across four income categories as follows:

Very Low
Income Low Income Moderate Income
Above Moderate
Income Total
53 30 31 79 193

To meet the RHNA, the city’s strategy is to create a robust outreach program to encourage the creation of ADUs within the city. Ad Hoc Committees to spearhead this goal were created by the City Council and the Site and Architectural Commission. The Committees developed a community-wide public outreach program to encourage creation of ADU units which includes the following:
• Informational postcards mailed to each resident/property owner; • Door-to-door neighborhood canvassing;
• Direct e-mails to interested parties, contractors, architects/designers; • Social media postings; and
• Information provided at the City-wide picnic on August 21, 2022 Additionally, the City Council approved a 50% reduction in building permit and plan review fees for building permit that create a new ADU, through new construction of the conversation of an existing structure (i.e. pool house, garage).

Next Steps
The Draft 2023-2031 Housing Element will be updated based on the comments received during the public comment period as well as from the City Council meeting. Once the revisions to the document are made, it will be submitted to HCD for a 90-day review. After the Draft 2023-2031 Housing Element has been updated to address HCD comments, public hearings before the Site and Architectural Commission and City Council will be scheduled for final review and adoption of the plan. The deadline to submit an adopted and compliant housing element to HCD is January 31, 2023.

Public Noticing:

Draft 2023-2031 Housing Element
Draft 2023-2031 Housing Element is required to be available for public review for a minimum of 30 days. The draft document was published and made available for public review on August 9, 2022. Notifications were sent to the agencies listed in Appendix F, agencies required by Government Code section 65352, West Valley Community Services, and the city’s list of interested parties. Postings were also made on the city’s social media sites. Comments can be provided through September 8, 2022.

City Council Meeting
The City of Monte Sereno's council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno's website located at www.montesereno.org. Additionally, information about this meeting was published on the Housing Element website at www.AtHomeinMonteSereno.com.

Attachments:

Attachment 1 - Draft Housing Element

Attachment 1
The Draft Housing Element is Available Online at:
https://athomeinmontesereno.konveio.com/mont
e-sereno-6th-cycle-housing-element-update

Tuesday, September 6, 2022 at 14:46:25 Pacific Daylight Time

Subject: FW: City of Monte Sereno Dra2 Housing Element
Date: Tuesday, August 30, 2022 at 9:58:21 AM Pacific Daylight Time From: Lisa Brancatelli
To: Diana Perkins
CC: Colleen Haggerty
AEachments: image002.png
Hello Diana,
Valley Water has reviewed the Draft Monte Sereno 6th Cycle Housing Element Update, received by Valley Water on August 15, 2022.

Valley Water is responsible for wholesale water supply throughout Santa Clara County and is working to ensure there are adequate supplies to meet future demands. The Housing Element includes a few policies regarding energy conservation (Policy H-3.3 / Program S) which touch on water use. However, Valley Water encourages the City to include specific language regarding water conservation given the potential for increased drought in the future. Valley Water has been working with jurisdictions in the county on a Model Water Efficient New Development Ordinance that the City may consider for new and remodel housing.

Thank you for the opportunity to review this document. If you have any questions or need further information, you can reach me by email at [email protected] or by phone at (408) 630- 2479. Please reference Valley Water File No. 23996 on future correspondence regarding this project.

Thank you,

LISA BRANCATELLI

ASSISTANT ENGINEER II (CIVIL)
Community Projects Review Unit
[email protected]
Tel. (408) 630-2479 / Cell. (408) 691-1247
CPRU Hotline: (408) 630-2650
Santa Clara Valley Water District is now known as:

Clean Water • Healthy Environment • Flood ProtecZon
5750 Almaden Expressway, San Jose CA 95118
www.valleywater.org
From: Diana Perkins <[email protected]>
Sent: Friday, August 12, 2022 11:53 AM
To: Diana Perkins <[email protected]>
Subject: City of Monte Sereno Drac Housing Element
The City of Monte Sereno’s drac 2023-2031 Housing Element is available for public review and comment. The document is available on-line at: www.AtHomeinMonteSereno.com.

A public comment period on the drac Housing Element is required before the City can submit the Housing Element to the California Department of Housing and Community Development (HCD) for preliminary review.

Wrifen comments on the drac Housing Element can be made through September 8, 2022 and can be provided in the on-line document, emailed to [email protected], or mailed to:

City Planner
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 94030
The drac Housing Element is also scheduled for review and comment by the City Council at their meeZng on September 6, 2022. The meeZng agenda and staff report will be available the week before the meeZng at:
hfps://montesereno.civicweb.net/portal/
An updated drac Housing Element will be available towards the end of the year which will be revised to address comments provided by HCD. Public meeZngs with the Site and Architectural Commission and City Council will be scheduled for final review and adopZon of the Housing Element in early 2023.

Thank you,
Diana Perkins | City Planner
City of Monte Sereno, California
18041 Saratoga-Los Gatos Road | Monte Sereno, CA 95030
Office 408.498.5283
[email protected] | www.cityofmontesereno.org