AGENDA
City of Monte Sereno
Tuesday, October 18, 2022
City Council
7:00pm
Monte Sereno City Council Chambers18041 Saratoga-Los Gatos Road, Monte Sereno, CA 95030
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Page
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.
ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.
WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
1. Written Communications Received as of 10-14-22 4 - 6
CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.
1. Accept the Treasurer's Report for the Period Ending July 31, 2022 Staff recommends the City Council accept the Treasurer's Report for the period ending July 31, 2022.
Staff Report - SR-22-234 - Pdf
7 - 8
2. Accept the LAIF Investment Report for July 31, 2022
Staff recommends the Council accept the LAIF Investment Report for July 31, 2022
Staff Report - SR-22-235 - Pdf
9 - 11
3. Accept the Significant July 2022 YTD Variances to Budget Narrative for the Month of July 31, 2022.
Staff recommends the Council accept the Budget Narrative Variance to Budget Report for the month of July 2022.
Staff Report - SR-22-233 - Pdf
12 - 14
4. Approve Warrant List Dated October 18, 2022 in the amount $177,873.29
Staff recommends the City Council approve the Warrant list.
Staff Report - SR-22-231 - Pdf
15 - 17
5. Accept Revenues and Expenditures Report for the Month Ending July 31, 2022
18 - 30
Staff recommends the Council accept the Revenues and Expenditures Report for the month ending July 31, 2022.
Staff Report - SR-22-232 - Pdf
PUBLIC HEARINGS
UNFINISHED BUSINESS
NEW BUSINESS
1. Consider and Accept the City Manager's Quarterly Report Staff recommends that the City Council consider and accept the City Manager's quarterly report.
Staff Report - SR-22-237 - Pdf
31 - 33
COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.
Cities Association Board of Directors - Ellahie/Mekechuk Cities Association Legislative Action Committee - Ellahie/Mekechuk Cities Association City Selection Committee - Ellahie/Lawler Valley Transportation Authority PAC - Mekechuk/Leuthold Silicon Valley Animal Control Authority - Lawler/Turner Silicon Valley Clean Energy Authority - Ellahie/Mekechuk West Valley Clean Water Board - Mekechuk/Turner
West Valley Mayors and Managers - Ellahie/Mekechuk
West Valley Sanitation District - Turner/Leuthold
West Valley Solid Waste/Recycling JPA - Mekechuk/Turner Youth Commission - Lawler/Turner
Santa Clara County Library JPA - Leuthold/Lawler
Valley Water Board - Lawler/Mekechuk
COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.
CITY MANAGER’S REPORT
FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.
ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]
From: [email protected]
To: City Clerk
Subject: Fwd: Monte Sereno-sponsored Little Free Libraries Date: Thursday, October 13, 2022 1:15:17 PM
Attachments: image001.png
image004.png
image002.png
To: Monte Sereno City Clerk
Could you please include this email in the “Written Communications” section of the next City Council Meeting? Thank you.
Omar
Sent from my iPhone
Begin forwarded message:
From: [email protected]
Date: September 24, 2022 at 10:41:16 PM PDT
To: [email protected], [email protected], [email protected], [email protected], [email protected]
Cc: [email protected], [email protected] Subject: Monte Sereno-sponsored Little Free Libraries
Dear Monte Sereno City Council,
I am writing to ask you to consider sponsoring several, perhaps 5 to 10, Little Free Libraries with required optional benches in the City. Presently, as you can see from the map below, while there is a Little Free Library at City Hall, there are few others within the City.
The total cost, per Little Free Library would be at most, approximately, $400 – library
$180 – post kit
$120 – bench kit
$700 + tax
For another $80 the City could customize the metal Charter Sign plate to indicate that these Little Free Libraries were sponsored by the City of Monte Sereno.
Residents could apply to host a Little Free Library and, if they are not within, say 1,000 feet or so of another Little Free Library, they would be able to select the style
they wanted, thereby having a nice collection of different styles while maintaining a degree of uniformity through a consistent style of bench.
In exchange for the City purchasing the bookcase, post and bench, the residents would sign a contract committing them to installing the library and bench in front of their home and maintaining it indefinitely and agree that, if they stopped maintaining it, they would either return the bookcase, post, and bench to the City or allow the City to retrieve them—or if you want to simply administration, residents could be required to maintain it for 10 years with no returning it after that period.
This would benefit young and old throughout the City by providing neighborhood books and by providing benches that could encourage people to walk a little more in the City. Even with the expected level of vandalism, this one-time expense could bring years of enjoyment to residents throughout the City.
Omar
STAFF REPORT
Meeting: City Council - Oct 18 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending July 31, 2022 Recommendation(s):
Staff recommends the City Council accept the Treasurer's Report for the period ending July 31, 2022.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
Treasurers Report 2022 07 31 (Final)
TREASURER'S REPORT For the period ending
July 31, 2022
July 31, 2022 June 30, 2022 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $757,897.27 $732,905.68 $24,991.59
Receipts and Interest Earned
Receipts for the period 529,657.76 $411,363.95 $118,293.81 In July, received Corona Virus Fiscal Recovery 2021 Budget Act ($410k), Property transfer tax ($14k), Gas Tax and SB-1 revenue ($13k), Building permits from projects on Greenwood Rd ($12k) and Supplementary property tax SB-813 ($9k)
Investment receipts during the period $0.00
Interest earned $0.00
Total Receipts and Interest Earned $529,657.76 $411,363.95 $118,293.81 Less: Disbursements
Cash disbursements during the period $510,724.44 $336,879.49 $173,844.95 In July, paid FY 2022-23 Insurance premium for General Liability, Property and Crime Program. ($94k), Police services ($81k), Net pay payroll ($57k), Plan check and Building Official services ($47k), Building Inspections and Code Enforcement services ($24k), and EMC Planning Group for Housing Element Project.
Invested during the period $0.00 $0.00 $0.00
GASB Report & SSA fee $0.00 $0.00 $0.00
EFT(PERS retirement) $13,711.15 $13,474.43 $236.72
EFT (payroll taxes) $23,088.47 $22,433.91 $654.56
EFT (PERS health) $8,280.42 $8,280.42 $0.00
EFT (EDD payroll taxes) $5,496.59 $5,304.11 $192.48
Bank fees $0.00
Total Disbursements $561,301.07 $386,372.36 $174,928.71 ENDING BALANCE $726,253.96 $757,897.27 ($31,643.31)
BALANCE IN DEMAND ACCOUNTS
Checking $62,365.50 $117,450.24 ($55,084.74)
Savings $663,888.46 $640,447.03 $23,441.43
TOTAL DEMAND ACCOUNTS $726,253.96 $757,897.27 ($31,643.31)
FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $156,110.16 $201,161.21 ($45,051.05) Cash disbursements greater than cash receipts.
Law Enforcement $241,391.15 $241,391.15 $0.00
Traffic Safety $854.66 $629.79 $224.87
Gas Tax (2107) $255,443.31 $242,274.24 $13,169.07 Received Gas Tax Revenue ($6.9k) and SB-1 Revenue ($6.3k) Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $2,819.13 $2,805.33 $13.80
Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $726,253.96 $757,897.27 ($31,643.31)
2% salary increase per MOU effective July 1, 2022
STAFF REPORT
Meeting: City Council - Oct 18 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the LAIF Investment Report for July 31, 2022 Recommendation(s):
Staff recommends the Council accept the LAIF Investment Report for July 31, 2022 Background Information:
Analysis:
California Environmental Quality Act:
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
LAIF Investment Report 2022 07 31 (Final 10-12-2022)
City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
July 31, 2022
ALL FUNDS REPORT
LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.
Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF)
7/31/2022 Comments
`
655,504.51 7,833.88 LAIF interest received from Apr to Jun 2022 Quarter 3,500,000.00
500,000.00
200,000.00
0.00 7,833.88 0.00 0.00 4,855,504.51
0.00 133,096.76 1,590.63 LAIF interest received from Apr to Jun 2022 Quarter 21,000.00
27,042.53
0.00 6,751.00
0.00 0.00 0.00 187,890.29
9,424.51 0.00 0.00 5,043,394.80
NOTES:
Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.
City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
July 31, 2022
ALL FUNDS REPORT
SAVINGS ACCOUNT #5508
01-015 General
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF)
7/31/2022 Comments
515,250.02 (505,216.33) 93,744.66
In July, received Corona Virus Fiscal Recovery 2021
Budget Act ($410k), Property transfer tax ($14k), Gas
Tax and SB-1 revenue ($13k), Building permits from
projects on Greenwood Rd ($12k) and Supplementary
property tax SB-813 ($9k)
241,391.15
224.87 854.66
13,169.07 255,443.31 Received Gas Tax revenue ($6.9k) and SB-1 revenue ($6.3k)
69,523.86
72.75 13.80 2,819.13
38.94 528,657.76 (505,216.33) 0.00 663,888.46
(560,301.07) 505,216.33 62,365.50
In July, paid Staff salaries, payroll tax and benefits
($107k), FY 2022-23 Insurance premium for General
Liability, Property and Crime Program. ($94k), Police
services ($81k), Plan check and Building Official
services ($47k), Building Inspections and Code
Enforcement services ($24k), and EMC Planning Group
for Housing Element Project.
(22,218.80) 0.00 0.00 5,769,648.76
NOTES:
Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.
STAFF REPORT
Meeting: City Council - Oct 18 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Significant July 2022 YTD Variances to Budget Narrative for the Month of July 31, 2022.
Recommendation(s):
Staff recommends the Council accept the Budget Narrative Variance to Budget Report for the month of July 2022.
Background Information:
Analysis:
California Environmental Quality Act:
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Alternatives:
Conclusion:
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
SIGNIFICANT YEAR TO DATE VARIANCES TO BUDGET NARRATIVE 2021 07 31 (Final)
1 | P a g e
Significant Revenue and Expenditures Narrative
July 2021
8.3% of FY 2022-23 Adopted Budget
Revenues
SIGNIFICANT FULL YEAR VARIANCES TO FY 2022-23 ADOPTED BUDGET NARRATIVE Revenues $0.5 Million (10.3% of FY 2022-23 Adopted Budget FULL YEAR) - Property Tax $10.2 Thousand, 0.4% of FY 2022-23 Adopted Budget FULL YEAR: Received Supplementary Property Tax SB-813 ($9.4k).
- Licenses and Permits $60.4 Thousand, 6.6% of FY 2022-23 Adopted Budget FULL YEAR: In July. processed 132 business licenses and received $41k in construction permits. - Franchise Fees $6.3 Thousand, 2.0% of FY 2022-23 Adopted Budget FULL YEAR: Received $5k from West Valley Collection and $1.3k from City of Campbell JPA fees. - Intergovernmental $none, (0% of FY 2022-23 Adopted Budget FULL YEAR: none - Other Revenues $12.6 Thousand, 4.5% of FY 2022-23 Adopted Budget FULL YEAR: Received Road Impact Fees from projects on Greenwood Lane ($3.8k), El Rancho Ave ($2.2k) and Bancroft Ave ($1.1k). - Gas Tax $13.2 Thousand, 6.9% of FY 2022-23 Adopted Budget FULL YEAR: Received $6.9k Gas Tax Revenue and $6.3k SB-1 Revenue.
- Real Property Tax $14.1 Thousand, 9.8% of FY 2022-23 Adopted Budget FULL YEAR: Received $14.1k real property transfer tax.
- Sales and Use Tax $810, 6.7% of FY 2022-23 Adopted Budget FULL YEAR:
- Investment Income/Interest $9.4 Thousand, 84.1% of FY 2022-23 Adopted Budget FULL YEAR: Received LAIF investment interest $9.4k for the 4th quarter 2022 (April to June 2022 Quarter).
2 | P a g e
Significant Revenue and Expenditures Narrative
July 2021
8.3% of FY 2022-23 Adopted Budget
Expenditures
SIGNIFICANT FULL YEAR VARIANCES TO FY 2022-23 ADOPTED BUDGET NARRATIVE Expenditures $0.3 Million, 5.1% of FY 2022-23 Adopted Budget FULL YEAR - Personnel $111.7 Thousand, 7.3% of FY 2022-23 Adopted Budget FULL YEAR: Slightly below budget with delayed hiring of Building Inspector/Enforcement Officer. - Law Enforcement $none, 0.0% of FY 2022-23 Adopted Budget FULL YEAR: No police services invoices paid during the month.
- Construction $none, 0% of FY 2022-23 Adopted Budget FULL YEAR: None. - General Government $137.7 Thousand, 30.2% of FY 2022-23 Adopted Budget FULL YEAR: Paid Insurance premium for General Liability, Property and Crime Program. ($94k), Community Support to eight charitable organizations ($21k) and Diligent Corporation (total $11k) for Board Manager Package ($1.1k), VMHD for iCompass ($4.2k) and Meeting Manager Pro Package ($5.8k) annual licensing fees. - Maintenance $none, 0% of FY 2022-23 Adopted Budget FULL YEAR: none. - Administration $23.9 Thousand, 4.5% of FY 2022-23 Adopted Budget FULL YEAR: Paid annual license fee for See Click Fix ($10.5k) and Cities Association of Santa Clara County 2022-23 Membership dues ($6.5k) - City Attorney $none, 0% of FY 2022-23 Adopted Budget FULL YEAR: none. - Building Maintenance $5.0 Thousand, 16.8% of FY 2022-23 Adopted Budget FULL YEAR: Building Annex ADA Building project to GKW Architects ($4.6k).
- Equipment / Improvements $5.9 Thousand, 6.5% of FY 2022-23 Adopted Budget FULL YEAR: Paid for Social media archiving annual subscription ($3.0k) and ClearGov Transparency Suite annual licensing fee renewal ($2.6k).
- City Audit $442, 0.8% of FY 2022-23 Adopted Budget FULL YEAR:
STAFF REPORT
Meeting: City Council - Oct 18 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated October 18, 2022 in the amount $177,873.29 Recommendation(s):
Staff recommends the City Council approve the Warrant list.
Fiscal Impact:
There are no unbudgeted fiscal impact with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.
Attachments:
2022 10 18 Warrants List
STAFF REPORT
Meeting: City Council - Oct 18 2022
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept Revenues and Expenditures Report for the Month Ending July 31, 2022
Recommendation(s):
Staff recommends the Council accept the Revenues and Expenditures Report for the month ending July 31, 2022.
Background Information:
Analysis:
California Environmental Quality Act:
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Alternatives:
Conclusion:
Public Noticing:
The City Council's agenda was posted at the City Hall and the agenda and this report appear on the City's website.
Attachments:
REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022)
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
REVENUES
PROPERTY TAX
LICENSE & PERMITS
FRANCHISE TAX
INTERGOVERNMENTAL
OTHER REVENUE
GAS TAX
INTEREST
REAL PROPERTY TAX
SALES TAX
FEDERAL RELIEF FUNDS AND OTHER
FINES
TOTAL REVENUE
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
2,326,700 10,221 10,221 (2,316,479) 0.4%
914,100 60,368 60,368 (853,732) 6.6%
310,000 6,278 6,278 (303,722) 2.0%
236,485 0 0 (236,485) 0.0%
280,700 12,567 12,567 (268,133) 4.5%
191,000 13,169 13,169 (177,831) 6.9%
11,200 9,425 9,425 (1,775) 84.1%
145,000 14,141 14,141 (130,860) 9.8%
12,000 810 810 (11,190) 6.7%
772,100 409,905 409,905 (362,195) 53.1%
3,000 225 225 (2,775) 7.5%
5,202,285 537,108 537,108 (4,665,177) 10.3%
Page: 1 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 19 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment
TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment
per Assessor's Report May 5,
2022 - Total $89,000
SALES TAX
01-296 Sales and UseTax
TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)
TOTAL FEDERAL RELIEF FUNDS
Notes to Relief Funds (Federal & Other) $772k
01-298 Silicon Valley Clean Energy ($18k) - Secured if usd for solar panel/battery Prop 68 Per Capita Program ($180k) - Secured if expended by 12/31/2023 Federal Relief Funds ($409.5k) - Awarded Coronavirus State and local Fiscal Recovery Funds.
Unidentified energy, Parks, or Rescue Funding ($164k) - To be determined FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
2,108,700 0 0 (2,108,700) 0.0%
89,000 0 0 (89,000) 0.0%
5,000 0 0 (5,000) 0.0%
35,000 10,207 10,207 (24,793) 29.2%
89,000 0 0 (89,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 14 14 14 N/A
0 0 0 0 N/A
2,326,700 10,221 10,221 (2,316,479) 0.4%
12,000 810 810 (11,190) 6.7%
12,000 810 810 (11,190) 6.7%
772,100 409,905 409,905 (362,195) 53.1%
772,100 409,905 409,905 (362,195) 53.1%
Page: 2 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 20 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)
TOTAL GAS TAX
FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV
TOTAL FRANCHISE TAX
REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX
LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
109,000 6,860 6,860 (102,140) 6.3%
82,000 6,309 6,309 (75,691) 7.7%
191,000 13,169 13,169 (177,831) 6.9%
17,600 0 0 (17,600) 0.0%
38,000 0 0 (38,000) 0.0%
38,400 0 0 (38,400) 0.0%
130,000 3,079 3,079 (126,921) 2.4%
36,000 3,199 3,199 (32,801) 8.9%
50,000 0 0 (50,000) 0.0%
310,000 6,278 6,278 (303,722) 2.0%
145,000 14,141 14,141 (130,860) 9.8%
0 0 0 0 N/A
145,000 14,141 14,141 (130,860) 9.8%
680 528 528 (152) 77.6%
12,320 8,965 8,965 (3,355) 72.8%
36,000 284 284 (35,716) 0.8%
6,300 267 267 (6,033) 4.2%
697,000 41,361 41,361 (655,639) 5.9%
50,000 65 65 (49,935) 0.1%
3,000 167 167 (2,833) 5.6%
200 0 0 (200) 0.0%
8,500 1,400 1,400 (7,100) 16.5%
0 0 0 0 N/A
100 0 0 (100) 0.0%
40,000 3,188 3,188 (36,812) 8.0%
60,000 4,142 4,142 (55,858) 6.9%
914,100 60,368 60,368 (853,732) 6.6%
Page: 3 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 21 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)
TOTAL FINES
INVESTMENT INCOME
01-282 Interest - General (See Notes
Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.
Notes to Interest - General - $11,200
01-282
LAIF interest payment received in
arrears - Estimated $11,200 FY
2023.
INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below
TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $129,185
05-323
Measure B - Pavement
Management Program (Annual) -
$80,685
05-323
TDA - Highway 9 Safety
Improvement Gap Closure -
$26,500
05-323 VRF - To be determined
allocation - $22,000
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
0 0 0 0 N/A
3,000 225 225 (2,775) 7.5%
3,000 225 225 (2,775) 7.5%
10,000 7,834 7,834 (2,166) 78.3%
1,200 1,591 1,591 391 132.6%
11,200 9,425 9,425 (1,775) 84.1%
1,100 0 0 (1,100) 0.0%
2,000 0 0 (2,000) 0.0%
4,200 0 0 (4,200) 0.0%
0 0 0 0 N/A
100,000 0 0 (100,000) 0.0%
129,185 0 0 (129,185) 0.0%
236,485 0 0 (236,485) 0.0%
Page: 4 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 22 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Code Enforcement Collections
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance
TOTAL OTHER REVENUE
Notes to Miscellaneous (01-292) $283,600
01-292 Secured Grant for Annex Building
Project $198,600 (Budget)
01-292 Housing Element - Leap Grant
$65,000 (Budget)
01-292 Housing Element - Reap Grant
$20,000 (Budget)
TOTAL REVENUE
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
170,000 10,971 10,971 (159,029) 6.5%
500 0 0 (500) 0.0%
7,200 900 900 (6,300) 12.5%
85,000 0 0 (85,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
18,000 696 696 (17,304) 3.9%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
280,700 12,567 12,567 (268,133) 4.5%
5,202,285 537,108 537,108 (4,665,177) 10.3%
Page: 5 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 23 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
EXPENDITURES
PERSONNEL
LAW ENFORCEMENT
CONSTRUCTION
GENERAL GOVERNMENT
MAINTENANCE
ADMINISTRATION
CITY ATTORNEY
BUILDING MAINTENANCE
EQUIPMENT AND IMPROVEMENT
BUILDING AND IMPROVEMENT
CITY AUDIT
ENGINEERING
SPECIAL DISTRICTS
TOTAL EXPENDITURES
NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
1,506,832 110,745 110,745 (1,396,087) 7.3%
1,110,604 0 0 (1,110,604) 0.0%
1,000 0 0 (1,000) 0.0%
456,000 137,703 137,703 (318,297) 30.2%
975,000 0 0 (975,000) 0.0%
528,660 23,867 23,867 (504,793) 4.5%
249,550 0 0 (249,550) 0.0%
30,000 5,028 5,028 (24,972) 16.8%
89,600 5,853 5,853 (83,747) 6.5%
725,000 11,777 11,777 (713,223) 1.6%
54,600 442 442 (54,158) 0.8%
33,272 0 0 (33,272) 0.0%
2,980 0 0 (2,980) 0.0%
5,763,098 295,416 295,416 (5,467,682) 5.1%
(560,813) 241,692 241,692 802,505 -43.1%
Page: 6 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 24 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
EXPENDITURES
GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control
TOTAL GENERAL GOVERNMENT
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
2,000 12,230 12,230 10,230 611.5%
3,000 0 0 (3,000) 0.0%
15,000 0 0 (15,000) 0.0%
2,000 0 0 (2,000) 0.0%
15,000 0 0 (15,000) 0.0%
3,000 0 0 (3,000) 0.0%
12,000 0 0 (12,000) 0.0%
15,000 0 0 (15,000) 0.0%
6,300 0 0 (6,300) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
215,000 2,331 2,331 (212,669) 1.1%
89,000 93,646 93,646 4,646 105.2%
0 0 0 0 N/A
20,000 21,000 21,000 1,000 105.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
10,000 520 520 (9,480) 5.2%
0 0 0 0 N/A
200 0 0 (200) 0.0%
0 0 0 0 N/A
36,000 7,976 7,976 (28,024) 22.2%
456,000 137,703 137,703 (318,297) 30.2%
Page: 7 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 25 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance
TOTAL PERSONNEL
ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account
TOTAL ADMINISTRATION
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
1,091,235 81,461 81,461 (1,009,774) 7.5%
0 0 0 0 N/A
0 0 0 0 N/A
95,593 7,771 7,771 (87,821) 8.1%
24,824 2,105 2,105 (22,719) 8.5%
135,177 8,280 8,280 (126,896) 6.1%
7,260 940 940 (6,320) 12.9%
8,400 2,063 2,063 (6,337) 24.6%
68,877 5,206 5,206 (63,672) 7.6%
16,143 1,217 1,217 (14,926) 7.5%
336 0 0 (336) 0.0%
38,586 0 0 (38,586) 0.0%
20,400 1,700 1,700 (18,700) 8.3%
1,506,832 110,745 110,745 (1,396,087) 7.3%
8,800 379 379 (8,421) 4.3%
14,580 263 263 (14,317) 1.8%
1,500 0 0 (1,500) 0.0%
40,760 1,185 1,185 (39,575) 2.9%
250 0 0 (250) 0.0%
24,300 11,253 11,253 (13,047) 46.3%
7,100 0 0 (7,100) 0.0%
19,700 950 950 (18,750) 4.8%
22,470 9,117 9,117 (13,353) 40.6%
0 0 0 0 N/A
361,000 720 720 (360,280) 0.2%
18,700 0 0 (18,700) 0.0%
0 0 0 0 N/A
7,000 0 0 (7,000) 0.0%
2,500 0 0 (2,500) 0.0%
528,660 23,867 23,867 (504,793) 4.5%
Page: 8 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 26 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software
TOTAL EQUIPMENT / IMPROVEMENTS
BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements
TOTAL EQUIPMENT / IMPROVEMENTS
LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds
TOTAL LAW ENFORCEMENT
BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const
TOTAL BUILDING MAINTENANCE
MAINTENANCE
01-845 Pavement Management Program
12-845 Pavement Management Program
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
12-865 Street Sweeping
25-850 Storm Drain Maintenance
TOTAL MAINTENANCE
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
15,000 0 0 (15,000) 0.0%
0 0 0 0 N/A
74,600 5,853 5,853 (68,747) 7.8%
89,600 5,853 5,853 (83,747) 6.5%
0 0 0 N/A
725,000 11,777 11,777 (713,223) 1.6%
725,000 11,777 11,777 (713,223) 1.6%
1,010,604 0 0 (1,010,604) 0.0%
0 0 0 0 N/A
100,000 0 0 (100,000) 0.0%
1,110,604 0 0 (1,110,604) 0.0%
30,000 408 408 (29,592) 1.4%
0 4,620 4,620 4,620 N/A
30,000 5,028 5,028 (24,972) 16.8%
310,000 0 0 (310,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
627,000 0 0 (627,000) 0.0%
12,000 0 0 (12,000) 0.0%
3,000 0 0 (3,000) 0.0%
11,000 0 0 (11,000) 0.0%
12,000 0 0 (12,000) 0.0%
975,000 0 0 (975,000) 0.0%
Page: 9 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 27 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project
TOTAL CONSTRUCTION
ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration
TOTAL ENGINEERING
SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting
TOTAL SPECIAL DISTRICTS
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
1,000 0 0 (1,000) 0.0%
1,000 0 0 (1,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
33,272 0 0 (33,272) 0.0%
33,272 0 0 (33,272) 0.0%
2,040 0 0 (2,040) 0.0%
940 0 0 (940) 0.0%
2,980 0 0 (2,980) 0.0%
Page: 10 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 28 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.
TOTAL CITY ATTORNEY
CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges
TOTAL CITY AUDIT
TOTAL EXPENDITURES
NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
84,550 0 0 (84,550) 0.0%
165,000 0 0 (165,000) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
249,550 0 0 (249,550) 0.0%
45,300 0 0 (45,300) 0.0%
3,000 0 0 (3,000) 0.0%
6,300 442 442 (5,858) 7.0%
54,600 442 442 (54,158) 0.8%
5,763,098 295,416 295,416 (5,467,682) 5.1%
(560,813) 241,692 241,692 802,505 -43.1%
Page: 11 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 29 of 33
THE CITY OF MONTE SERENO
REVENUES AND EXPENDITURES REPORT
FOR THE MONTH OF
July 2022
8.3% OF FY 2022-23 Adopted Budget
TOTAL FUND RESERVES
WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING
SAVINGS ACCOUNT
01-015 General
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
TOTAL SAVINGS
TOTAL DEMAND ACCOUNTS
LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve
TOTAL GENERAL FUND RESERVE
TOTAL ALL FUNDS
FY 2022-23
Adopted Budget
CURRENT MONTH
July 2022
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.
Full Year
Adopted
Budget
117,450 (55,085) 62,366 (55,085) 53.1%
83,711 10,034 93,745 10,034 112.0%
241,391 0 241,391 0 100.0%
630 225 855 225 135.7%
242,274 13,169 255,443 13,169 105.4%
69,524 0 69,524 0 100.0%
73 0 73 0 100.0%
2,805 14 2,819 14 100.5%
39 0 39 0 100.0%
640,447 23,441 663,888 23,441 103.7%
757,897 (31,643) 726,254 (31,643) 95.8%
647,671 7,834 655,505 7,834 101.2%
3,500,000 0 3,500,000 0 100.0%
500,000 0 500,000 0 100.0%
200,000 0 200,000 0 100.0%
0 0 0 0 N/A
4,847,671 7,834 4,855,505 7,834 100.2%
0 0 0 0 N/A
131,506 1,591 133,097 1,591 101.2%
21,000 0 21,000 0 100.0%
27,043 0 27,043 0 100.0%
6,751 0 6,751 0 100.0%
186,300 1,591 187,890 1,591 100.9%
5,033,970 9,425 5,043,395 9,425 100.2%
5,791,868 (22,219) 5,769,649 (22,219) 99.6%
Page: 12 of 12 File: REVENUE AND EXPENDITURES MONTHLY REPORT 2022 07 31 (Final 10-12-2022) Page 30 of 33
STAFF REPORT
Meeting: City Council - Oct 18 2022
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Accept the City Manager's Quarterly Report Recommendation(s):
Staff recommends that the City Council consider and accept the City Manager's quarterly report.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
July- September 2022 Managers Report
City Manager’s Report
07/01/2022 – 09/30/2022
Building permit activity for the last quarter was as follows:
July-September
2022
Same Range
Last Year
Permits/Inspections
Building Permits Issued 131 136
Construction Valuation $7,660,969 $11.573,400
Building Permit Revenue $221,432 $324,210
Inspection Completed 248 223
Updated Building and Planning Departments Web Pages
The web pages for the Building and Planning Departments have been updated to consolidate and reorganize the information, applications, and forms provided. Previously, separate web pages were provided for the Building Department and the Planning Department. This led to some confusion as information between these departments is overlapping. For example, information about fence requirements or ADUs were provided only on the Planning Department page, even though building permits may be required for these projects. The updated web pages are at:
https://www.montesereno.org/2152/Building-and-Planning-Departments 225 Accessory Dwelling Unit Creation Intentions Received The City has received written intentions from 225 property owners stating that they intend to create an accessory dwelling unit (ADU) on their property in the next seven years. This number was the goal set by the City Council to meet the city’s requirement to plan for additional housing units as part of the updated Housing Element that is currently underway. The 225 property owners that submitted these written intentions are entitled to a 50% discount on building permit and plan review fees if they are issued a building permit for the creation of a new ADU by December 31, 2029. These reduced permitting fees were approved by the City Council to incentivize ADU creation.
The City Council approved the permit fee reduction for the first 225 completed ADU intention forms received. While this maximum has been received, property owners can still sign up to be placed on a wait list. Currently, there are approximately eight property owners on the wait list. If the Council would 18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org
like to increase the number of permit fee reductions available, staff can provide a revised resolution for the Council’s consideration at a future meeting.
Housing Element
EMC Planning Group submitted the draft Housing Element to the California Housing and Community Development (HCD) on October 11. The State has 90 days to provide comments on the draft document but is expected to provide preliminary comments in approximately 45 days. Once the comments are received, they will be presented to the City Council for discussion and direction on how to address the comments.
The draft Housing Element that was submitted to the HCD is available on the Housing Element web site at: www.AtHomeinMonteSereno.com
Consolidating Historical Building Permit Records
As the City Council may remember, an electronic permit tracking system was implemented in October 2020. This system tracks all building permit applications, plan review status and comments, calculates fees and records fee payments, and schedules and records inspection information. Prior to this system, all building permit records were on paper, update manually, and fees were calculated manually. When the electronic permit tracking was implemented, all active building permits were uploaded (the data was collected manually) and each building permit going forward is entered into the permitting system.
To consolidate records and provide building permit information in one location, staff and our IT programming consultant have uploaded historical building permit dating back to approximately 2001 into the new permit tracking system. This reduces the staff time needed to research historical permit records by providing a single source for historical data from 2001 and current permitting data.
Historical Archives Project
The City of Monte Sereno has commissioned the services of Ishaan Prasad to organize, catalog, and preserve extensive amounts of historical articles, documents, photos, and writings dating back to the City of Monte Sereno’s charter. The project is estimated to be completed in February 2023. These historical articles were previously kept in a non-sustainable fashion in the garage of City Hall. Once preserved, the documents can be made available for public to access.
New Staffing
Monte Sereno has hired Alan Cunningham as Building Inspector and Code Compliance officer.
Monte Sereno has posted the City Engineer position on CalOpps.