AGENDA
City of Monte Sereno
Wednesday, January 4, 2023
Special Meeting of the City Council
6:00 PM
Monte Sereno City Council Chambers
18041 Saratoga- Los Gatos Road,
Monte Sereno, CA 95030
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Page
CALL TO ORDER
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.
ROLL CALL
ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.
WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
NEW BUSINESS
1. Consider the Formation of a Community Center Committee and Member Selection
Staff recommends discussion and consideration on creating a Community Center Committee and member selection.
Staff Report - SR-23-003 - Pdf
3 - 9
ADJOURN
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STAFF REPORT
Meeting: Special Meeting of the City Council - Jan 04 2023 Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider the Formation of a Community Center Committee and Member Selection
Recommendation(s):
Staff recommends discussion and consideration on creating a Community Center Committee and member selection.
Background Information:
City Manager Steve Leonardis will provide a verbal report on this item.
Fiscal Impact:
There are no unbudgeted fiscal impacts with this agenda item.
Public Noticing:
The City Council's agenda was posted at City Hall and the agenda and this report appear on the City’s website.
Attachments:
Community Center Committee
City of Monte Sereno
Community Center
Committee
Charter and Overview
City of Monte Sereno 1
Overview
Objectives
– Establish a Community Committee to help guide this projectfrom the Design phase through to completion
– Ensure the Community Center Committee represents the residents of Monte Sereno
– Balance the size of the Community Center Committee withdecision making ability and speed
Community Center Project Phases
Community Center Committee Charter by Project Phase
Community Center Committee – Members
Timeline and Meetings through Design Phase
City of Monte Sereno 2
Community Center Project Phases
Based on requirements,
develop building
envelope with floorplans,
elevations and furniture
Estimate construction
costs and timeline
Based on design,
develop constructions
drawings for building
permit and soliciting bids
Use construction
drawings and bid
package, advertise for
and solicit proposals
from qualified
contractors
Verify qualifications of
all bidders
Open sealed bids and
recommend contract to
City Council to award
Provide utility
connections, build and
complete the structure,
commission all building
systems
Prepare for and pass all
required inspections
Receive certificate of
occupancy
Design Drawings
Tendering and
Contract Construction
City of Monte Sereno 3
Committee – Charter by Project Phase
Overall: Report on progress to City Council at each Council meeting until completion of the Community Center
Gather input from the
Residents of Monte
Sereno regarding the
specifications for the
Community Center
Communicate
requirements to the
Architect
Review and provide
feedback on schematic
diagrams and drawings
prepared by the Architect
Recommend approval of
design to City Council
Review Construction
Drawings
Validate material and
component specifications
Attend bidders meetings
and help respond to
questions as appropriate
Review construction
progress
Help test building during
commissioning
Design Construction
Drawings
Tendering and
Contract Construction
City of Monte Sereno 4
Community Center Committee – Members
Two
Councilmembers
Two
Commissioners
City Manager
Resident of
Monte Sereno
Balance the size of the Committee with
(1) availability to meet (quorum) and
(2) decision making ability (consensus or majority)
City Council Site & Architectural
Commission
Committee
Community Center City Staff
City of Monte Sereno 5
Community Center – Requirements
Primary
Monte Sereno has an obligation to its residents to provide a community response center
– Resilient and safe location to provide cooking and shower facilities foremergency personnel during wildfires, earthquakes and other natural disasters – Gathering place where residents can charge mobile phones and accessthe internet
– Ability to operate with solar power and fiber optic network/internet connections Secondary
Provide a public location in Monte Sereno where residents can socialize withother residents
Multi-use facility that is available and configurable for different events Add value to Monte Sereno as a showcase for environmentally sustainable residential building components that residents can use in their homes