Monte Sereno City Council
February 21, 2023

AGENDA
City of Monte Sereno
Tuesday, February 21, 2023
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

MEMBERS OF THE PUBLIC MAY ATTEND IN-PERSON

OR UTILIZE THE VIRTUAL OPTION
How to Participate
To maximize public safety while still maintaining transparency and public access, members of the public can access and participate in the meeting as follows: To listen (only) by telephone dial US: +1 669 444 9171 or +1 720 707 2699 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 719 359 4580 or +1 564 217 2000 or +1 646 558 8656 or +1 646 931 3860 or +1 689 278 1000 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847.

When prompted by the system enter participation Webinar ID: 870 5020 4861 and Password:
453407.

To attend the meeting webinar with a PC, Mac, iPad, iPhone or Android device: Please click this URL to join https://us06web.zoom.us/j/87050204861?pwd=dThmNVlFSWVYYlM3MHh3UzU5TEJIQT09 Passcode: 453407
Or iPhone one-tap (telephone connection) : US: +16694449171,,87050204861#,,,,*453407# US +17207072699,,87050204861#,,,,*453407# US Passcode: 453407.

You will be prompted to install the webinar client appropriate for your device. Attendees are encouraged to install the needed software in advance at the following locations depending on the device being used. If you are unable to participate in real-time, you may email to the City Clerk at [email protected] with the subject line "Public Comment Item #__ " (insert the item number relevant to your comment) or "Verbal Communications - Non Agenda Item." Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498- 5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

1. Presentation of Certificates of Recognition to 2022 STEM Winners from the City of Monte Sereno

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361)
Staff recommends that the City Council consider and adopt a resolution extending teleconferencing of City Council meeting pursuant to AB 361.

Staff Report - SR-23-022 - Pdf
6 - 7

2. 2022 Annual Pavement Improvement Project Acceptance
Staff recommends the City Council adopt a resolution accepting improvements completed under the 2022 Annual Pavement Improvement Project, authorize Staff to release the retention upon receipt of the 1-year maintenance bond, and to file a “Notice of Completion.” Staff Report - SR-23-021 - Pdf
8 - 10

3. Waiver of Second Reading and Adoption of Ordinance No. NS-233 an ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms)
Staff recommends that the City Council waiver the second reading and adopt Ordinance No. NS-233.
11 - 13

Staff Report - SR-23-020 - Pdf

4. Approve Resolution to Establish a Suicide Prevention Policy Staff recommends that the City Council approve the attached resolution stablishing a Suicide Prevention Policy
Staff Report - SR-23-037 - Pdf
14 - 16

5. Approve the Minutes of the January 4, 2023, Special City Council Meeting, January 17, 2023 Regular and Special City Council Meeting, January 31, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission and February 13, 2023 Special City Council Meeting
Staff recommends approve the minutes of the January 4, 2023, Special City Council Meeting, January 17, 2023 Regular and Special City Council Meeting, January 31, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission and February 13, 2023 Special City Council Meeting.

Staff Report -SR-22-148 - Pdf
17 - 29

6. Accept the Silicon Valley Clean Energy (SVCE) 2022 Clean Energy Impact Report
Staff recommends the Council accept the Silicon Valley Clean Energy (SVCE) 2022 Clean Energy Impact Report.

Staff Report - SR-23-044 - Pdf
30 - 33

PUBLIC HEARINGS

1. Conduct a Public Hearing on the 2023 Weed Abatement Program and Adopt a Resolution Overruling Objections and Determining to Proceed with Weed Abatement
Staff recommends the City Council hold a Public Hearing on the 2023 Weed Abatement Program and adopt a resolution overruling Objections and determining to proceed with Weed Abatement. The Public Hearing will be held virtually via the Zoom application.

Staff Report - SR-23-030 - Pdf
34 - 41

UNFINISHED BUSINESS

1. Consider and Appoint Two (2) Residents of Monte Sereno to Form Part of the City of Monte Sereno Community Center Committee
Staff recommends that the City Council consider and appoint two (2) additional residents of the City of Monte Sereno to form part of the Monte Sereno Community Center Committee.

Staff Report - SR-23-034 - Pdf
42 - 50

NEW BUSINESS

1. Consider and Accept the City Manager's Quarterly Report 51 - 79

Staff recommends that the City Council consider and accept the City Manager's quarterly report.

Staff Report - SR-23-035 - Pdf

2. Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
Staff recommends the Monte Sereno City Council chose dates for application deadlines, selection, and a budgeted amount for Community Based Organization Grants or CBO Grants.

Staff Report - SR-23-032 - Pdf
80 - 85

3. Discuss Hosting a City Picnic and Consider a Budget for the City Picnic Staff recommends that the City Council whether to host a City Picnic and if so, determine the budget and direct staff to proceed with coordination.

Staff Report - SR-23-031 - Pdf
86 - 87

4. Community Center Committee Report Out
Discussion only, no action required.

5. Discussion and Consideration on Forming an Finance Ad Hoc Committee
Staff recommends that the City Council discuss and consider the formation of an Finance Ad Hoc Committee
Staff Report - SR-23-042 - Pdf
88 6. Discussion and Consideration on Office Hours for Councilmembers Staff recommends that the City Council discuss and consider office hours for Councilmembers.

Staff Report - SR-23-043 - Pdf
89 COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Last Meeting Next Meeting
Craig
Monte Sereno Youth Commission 02/14/23 03/14/23
Santa Clara County Library JPA 01/26/23 04/27/23
Ellahie
Cities Association – Board of Directors 01/26/23 03/09/23

Cities Association – Legislative Action Committee 02/09/23 03/09/23
Cities Association – City Selection Committee 02/09/23
04/13/23
Joint Venture Silicon Valley Network

Turner
West Valley Sanitation District 01/11/23 02/08/23
VTA State Route 85 Policy Advisory Board
Comprehensive County Expressway Planning Study

Wolsheimer
Silicon Valley Animal Control Authority 01/25/23 03/22/23 Santa Clara Valley Water District Commission 01/25/23 04/ /23 Mekechuk
Valley Transportation Authority Policy Advisory Committee 01/12/23 02/09/23
West Valley Clean Water Board 02/02/23 05/04/23
West Valley Solid Waste/Recycling JPA 02/02/23
05/04/23
Silicon Valley Clean Energy Authority 01/11/23
02/08/23
Association of Bay Area Governments 02/16/23
03/16/23
League of California Cities Peninsula Division
West Valley Mayors & Managers
02/22/23

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica,
Department: City Clerk
Title: Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361) Recommendation(s):

Staff recommends that the City Council consider and adopt a resolution extending teleconferencing of City Council meeting pursuant to AB 361.

Background Information:

AB 361 was signed by the Governor of the State of California and went into effect immediately upon signature by the governor. It amends the Brown Act to allow local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology as long as there is a gubernatorial “proclaimed state of emergency,” and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees.

The key differences between existing Executive Order N-08-21, which expires September 30, 2021, and AB 361 is that AB 361 imposes particular requirements with respect to public comment, however, the City of Monte Sereno’s current practices with respect to live public comment via Zoom already satisfy all of the new requirements in AB 361. Additionally, public agencies must either make findings by majority vote that the state of emergency still exists and continues to directly impact the ability of the members to meet safely in person, or that health officials continue to impose or recommend measures to promote social distancing.

Determinations by the local agency that the emergency impacts the ability to meet safely in person must be re-visited every 30 days.

At its September 21, 2021 meeting, the City Council adopted Resolution No. 21-3826 authorizing virtual City Council meetings during declared state of emergency pursuant to Government Code. The City Council determined that the pandemic of COVID-19 creates an imminent safety risk to councilmembers and other potential attendees of City Council meetings. At present, risk of COVID-19 due the delta and omicron variant remains high; the CDC reports that for the period between the period between September 8, 2022 and September 15, 2022 that Santa Clara County had “low” community transmission with 120.5 case rate per 100,000 population, 8.2 new COVID-19 admissions per 100,000 population, and

4.7% staffed inpatient beds in use by patients with confirmed COVID-19. Due to the ongoing state of emergency, staff believes that the City Council can re-adopt its previous findings, and authorize continued virtual meetings for the next 30 days.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda, and this report appear on the City’s website.

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Steve Leonardis,
Department: City Manager
Title: 2022 Annual Pavement Improvement Project Acceptance Recommendation(s):

Staff recommends the City Council adopt a resolution accepting improvements completed under the 2022 Annual Pavement Improvement Project, authorize Staff to release the retention upon receipt of the 1-year maintenance bond, and to file a “Notice of Completion.” Background Information:

On August 2, 2022, the City Council awarded a construction contract for the 2022 Annual Pavement Improvement Project to McKim Corporation in the total bid amount of $342,571.00 and authorized a contingency of $34,257.00 for a total of $376,828.00. The final contract amount, based on the actual work quantities (asphalt amount, striping, etc.), was $397,357.14.

Analysis:

The project’s scope included: grinding and sweeping existing pavement, dig-out repair, patching, crack sealing, asphalt overlay, adjusting utility boxes, monuments and manholes, traffic control and striping. The contractor, McKim Construction, has completed all required contract improvements to the satisfaction of the City Engineer and has submitted the required maintenance bond per the project specification.

Fiscal Impact:

The City Council approved budget for Fiscal Year 2022-2023 includes an allocation of $310,000 for this project. The recommended construction contract award amount was $342,571.00 plus 10% contingency of $34,257.00 for a total amount of $376,828.00.

The total construction cost was $397,357.14. Actual costs were above the original estimate and authorization due to unforeseen circumstances and unanticipated increase in quantities of work as reported to the City Council at its December 6, 2022 meeting. At that meeting City Council authorized additional funds in the amount of $20,529.00 be authorized from Fund 845, for the 2022 Pavement Improvement Project.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Draft Resolution

RESOLUTION NO. 23-XXXX

A RESOLUTION OF THE MONTE SERENO CITY COUNCIL ACCEPTING IMPROVEMENTS COMPLETED UNDER THE 2022 ANNUAL PAVEMENT

IMPROVEMENT PROJECT
WHEREAS, the City Council accepted bids and awarded the construction contract for the 2022 Annual Pavement Improvement Project to McKim Corporation of Gilroy, California on August 2, 2022 in the total amount of $342,571.00, and authorized award of the contract with a 10% contingency of $34,257 for a total budgeted project amount of $376,828.00; and WHEREAS, the City Engineer has reported that the aforementioned contractor has satisfactorily completed the work required under this contract for the total amount of $397,357.14 and has recommended that the City Council accept the work completed for the City’s beneficial use.

NOW, THEREFORE, IT IS HEREBY DETERMINED AND RESOLVED, AS FOLLOWS:

1. The City Council of the City of Monte Sereno hereby accepts, for the work of improvement under the aforementioned construction contract, and authorizes the City Engineer to file and record a notice of completion pursuant to Civil Code section 9204.

2. The City Council authorizes a project budget in the amount of $397,357.14 and directs the Finance Director to make appropriations of an additional $20,529.14 from Fund 845 and further authorizes the City Manager to execute change orders for the project up to the total project budget set forth herein.

I hereby certify that the foregoing is full, true, and correct copy of a Resolution duly passed and adopted by the City Council of the City of Monte Sereno, Santa Clara County, California, at a meeting thereof held on the 21st day of February, 2023.

AYES:

NOES:

ABSTAIN:

ABSENT:

Bryan Mekechuk, MAYOR
ATTEST:

Gloisy Gonzalez-Langarica, CITY CLERK

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Waiver of Second Reading and Adoption of Ordinance No. NS-233 an ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms)
Recommendation(s):

Staff recommends that the City Council waiver the second reading and adopt Ordinance No.

NS-233.

Public Noticing:

This meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Ordinance No. NS-233

ORDINANCE NO. NS-233

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AMENDING SECTION 10.01.020 (DEFINITIONS – SPECIFIC TERMS) WHEREAS, the City Council of the City Monte Sereno desires to amend the definitions of ‘coverage, structural’ and ‘structure’ in the zoning in the Monte Sereno Municipal Code.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment of Section 10.01. Section 10.01.020.K of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

K. "Coverage, structural" means the area, measured in a horizontal plane, covered by all buildings or other structures on a parcel of property or a lot, as the case may be, excluding features permitted to extend beyond the walls of the building or other structure, by any other provision of this Chapter. For purposes of this Chapter, swimming pools, spas and jacuzzis whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more, shall be included in structural coverage. However, ground-mounted electrical equipment, ground-mounted mechanical equipment, ground-mounted plumbing equipment, ground-mounted solar installations, ground-mounted antennas or satellite dishes accessory to residential uses will not be included in structural coverage.

SECTION 2. Amendment of Section 10.01. Section 10.01.020.AU of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

AU. "Structure" means anything constructed or erected that requires location on the ground or attachment to something having location on the ground. For purposes of this definition, a structure shall include any dwelling, building, second unit, garage, carport, tool house, guest house, green house, pool house, pools, spas, jacuzzis, water fountains, ground-mounted electrical equipment, ground-mounted mechanical equipment, ground-mounted plumbing equipment, ground-mounted solar installation, ground-mounted antenna or satellite dish, and tree house, but shall not include sport courts, sidewalks, patios, decks, pathways, paving, and other paved improvements installed at grade, such as outdoor stairs.

SECTION 3. Environmental Review.

This ordinance is not a “project” as defined by the CEQA guidelines Section 15378:
“Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in

the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.

SECTION 4. Effective Date.

This ordinance shall be in full force and effective 30 days after its adoption.

SECTION 5. Severability.

If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.

SECTION 6. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the ___ day of January 2022, and was adopted at a regular meeting of the City Council on the ___ day of _______________, by the following vote:

AYES:

NOES:

ABSENT:

Bryan Mekechuk, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk

Approved as to form:
___________________________________
Sergio Rudin, City Attorney

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Approve Resolution to Establish a Suicide Prevention Policy Recommendation(s):

Staff recommends that the City Council approve the attached resolution stablishing a Suicide Prevention Policy
Background Information:

City Manager Steve Leonardis will provide a verbal report on this item.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Suicide Prevention Resolution

RESOLUTION NO. 23-XXXX

RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF MONTE SERENO

ESTABLISHING A SUICIDE PREVENTION
POLICY
WHEREAS, the City of Monte Sereno recognizes that suicide is a public health issue, evidenced by data from County of Santa Clara Behavioral Health Services.

WHEREAS, the City of Monte Sereno seeks to support the strategies recommended by the Santa Clara County Suicide Prevention Strategic Plan; and WHEREAS, educating the community on suicide risk factors, warning signs, how to report threats of suicide or those showing signs of becoming at risk, and removing the stigma about mental health treatment, recovery, and resiliency is an important step in addressing suicide as a public health issue; and
WHEREAS, the Suicide Prevention Policy formalizes a process by which general resources are shared and safe messaging best practices are followed when communicating with employees and the community.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monte Sereno hereby adopts the attached Suicide Prevention Policy.

The above and foregoing resolution was passed and adopted at a regular meeting of the Monte Sereno City Council held on the 21st day of February 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica,
City Clerk

CITY OF MONTE SERENO SUICIDE PREVENTION POLICY
Adopted February 21, 2023
I. Purpose
The policy reflects an ongoing commitment to increase awareness of suicide a public health problem. The framework in this policy promotes the planning, implementation, and evaluation of strategies for suicide prevention and intervention, as well as encouraging mental health care.

II. Policy
This policy shall advance current strategies and best practices of County of Santa Clara Behavioral Health Services, National Council for Behavioral Health, National Alliance on Mental Illness, and the World Health Organization.

This policy shall call for the collaboration between the City of Monte Sereno and local and regional organizations to provide information to employees and residents to gain a better understanding of the causes of suicide, learn the appropriate methods for identifying those at risk, and learn how to report threats of suicide or those showing signs of becoming at risk for to the appropriate authorities.

Community: The City will link to the County of Santa Clara Behavioral Health Services and actively collaborate with the County to disseminate information, including event information and resources as they become available. The City Council will also raise awareness by recognizing National Suicide Prevention Month annually in September.

City of Monte Sereno Suicide Prevention Policy
Adopted February 21, 2023 via Resolution 23-xxxx

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica,
Department: City Clerk
Title: Approve the Minutes of the January 4, 2023, Special City Council Meeting, January 17, 2023 Regular and Special City Council Meeting, January 31, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission and February 13, 2023 Special City Council Meeting
Recommendation(s):

Staff recommends approve the minutes of the January 4, 2023, Special City Council Meeting, January 17, 2023 Regular and Special City Council Meeting, January 31, 2023 Joint Special Meeting of the City Council and Site and Architectural Commission and February 13, 2023 Special City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
01-04-23 Special Meeting Minutes DRAFT
01-17-23 Regular Meeting Minutes DRAFT
01-17-23 Special Meeting Minutes DRAFT
01-31-23 Special Joint Meeting Minutes DRAFT
02-13-23 Special Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
6:00 P.M.

January 4, 2023

MEETING CALLED TO ORDER
At approximately 6:00 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL

Present: Councilmember Craig, Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer, Mayor Mekechuk

Absent: None
Staff Present: City Manager Leonardis, City Attorney Rudin, City Planner Perkins, and City Clerk Gonzalez-Langarica

Absent: None

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
None.

NEW BUSINESS

1. Consider the Formation of a Community Center Committee and Member Selection City Manager Leonardis provided a staff report.

Council meeting was briefly interrupted for approximately of 15 minutes due to a power outage.

City Manager Leonardis continued with providing a staff report and followed up with answering questions from the Council.

Mayor Mekechuk opened the item for Public Comment.

Public Comment was received from Edgardo Laber.

With no one else wishing to speak, Public Comment was closed.

Council voted to form the Community Center Committee.

MOTION: Motion by Councilmember Ellahie to Adopt the Formation of the Community Center Committee, nominate Mayor Mekechuk and Vice Mayor Wolsheimer to form part of the Community Center Committee and to post an application notice for Monte Sereno Residents to apply and to be considered at a future meeting. Seconded by Councilmember Craig.

VOTE: Motion passed unanimously. (5-0-0)

ADJOURN
The meeting adjourned at approximately 6:56 p.m.

Bryan Mekechuk, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

January 17, 2023

MEETING CALLED TO ORDER
At approximately 7:06 p.m., Mayor Mekechuk called the meeting to order.

PLEDGE OF ALLEGIANCE
Councilmember Turner conducted the Pledge of the Allegiance.

ROLL CALL

Present: Councilmember Craig, Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer and Mayor Mekechuk

Absent: None
Staff: City Manager Leonardis, City Attorney Rudin, Finance Officer Samoranos, City Planner Perkins and City Clerk Gonzalez-Langarica

ORDERS OF THE DAY
No changes.

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
Resident Alexander submitted written communication on 1-17-23.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

1. Consider and Adopt Resolution Extending Teleconferencing of City Council Meetings Pursuant to Government Code Section 54953 (AB 361)

2. Approve Warrant List Dated January 17, 2023 in the Amount $275,046.69

3. Accept the Treasurer's Report for October 31, 2022

4. Approve the attached response letter to the Santa Clara County Civil Grand Jury Final Report, "Show Me the Money: Financial Transparency Needed."

5. Approve the Minutes of the December 6, 2022 Regular City Council Meeting, December 20,

2022 Special and Regular City Council Meeting

6. Accept the Annual Approval and Signing of the City Council Code of Ethics Vice Mayor commented on an error in the minutes of the December 20, 2022 meeting regarding the votes being recording incorrectly.

Councilmember Turner requested to pull Item #6 from the Consent Calendar.

MOTION: Motion by Councilmember Ellahie to approve the Consent Calendar Items #1-#5 with the amendment of the minutes included. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed unanimously. (5-0-0)

PUBLIC HEARINGS
None.

UNFINISHED BUSINESS

1. Housing Element Update: Discuss and Provide Direction on Comments Received from the California Department of Housing and Community Development City Planner Perkins provided a staff report and answered questions from the Council.

Housing Consultant Ande Flower assisted with answering questions from the Council.

Mayor Mekechuk wanted the record to show the Mayor became a US Citizen in 2019. He shared he immigrated to the State of California.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Anne Paulson
▪ Alex (Vineland Avenue Resident)
With no one else wishing to speak, Public Comment was closed.

Direction was provided to City Planner Perkins.

2. Introduction and waiver of first reading of Ordinance No. NS-233 and ordinance of the City Council of the City of Monte Sereno, Amending Section 10.01.020 (Definitions – Specific Terms) City Planner Perkins provided a staff report.

Discussion commenced regarding the report.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Public Comment was closed.

MOTION: Motion by Councilmember Craig to introduce and waive first reading of Ordinance No. NS-233 and ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms).

Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (3-2-0 Noes: Ellahie, Turner)

NEW BUSINESS

3. Discuss and Assign a Councilmember for each City Council Ad Hoc Assignments for Calendar Year 2023
City Manager Leonardis provided a staff report.

Discussion commenced.

Housing Legislation Ad-Hoc Committee removed.

Veteran’s Memorial - Mayor Mekechuk and Councilmember Ellahie assigned.

Operations and Outreach Committee removed.

Climate Action Ad-Hoc - Mayor Mekechuk and Vice Mayor Wolsheimer assigned.

Information Technology Services Ad Hoc - Mayor Mekechuk and Councilmember Craig assigned.

Emergency Preparedness Committee - Vice Mayor Wolsheimer and Councilmember Turner assigned.

CONSENT CALENDAR

6. Accept the Annual Approval and Signing of the City Council Code of Ethics City Manager Leonardis provided a staff report.

Discussion commenced.

Mayor Mekechuk opened item for Public Comment. With no one wishing to speak, Public Comment was closed.

MOTION: Motion by Councilmember Ellahie to Accept the Annual Approval and Signing of the City Council Code of Ethics. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed unanimously. (5-0-0)

COMMITTEE/COMMISSION REPORTS
Councilmember Craig had nothing to report on the Youth Commission and Santa Clara Library JPA.

Next meeting with the Youth Commission is on February 14.

Councilmember Ellahie reported the Cities Association has not met. Next meeting is scheduled at the end of January. It is an important meeting the Cities Selection Committee will appoint individuals that apply for positions to commissions and committees within the County.

Councilmember Turner shared West Valley Sanitation District has been swamped this last week working with residents who have been flooded. She advised the public if their home was getting flooded they should not pump water into a kitchen sink or toilet because doing so may make matters worse. When residents pump into the sanitation sewer system, it worsens the situation.

Mayor Mekechuk suggested Councilmember Turner work with Monte Sereno staff to use social media to alert residents not to pump storm water into the sanitary sewer system.

Vice Mayor Wolsheimer shared attending the Silicon Valley Animal Control Authority meeting, having nothing to report on it. He followed up with asking what happens when both the primary representative and alternate can’t attend a meeting and the committee is left without a quorum.

After comments and suggestions from Council, he will follow up with this question with the Committee he is referring to.

Mayor Mekechuk reported the Valley Transportation Authority Policy Advisory Committee has a meeting this Thursday, which he will be attending remotely, as he is also attending the New Councilmember and Mayor conference in Sacramento along with Councilmember Craig. West Valley Clean Water Authority and West Valley Solid Waste Management Authority are scheduled to meet early February at the Monte Sereno City Council Chambers. Silicon Valley Clean Energy Authority met on January 11 and they approved generation rates to be 4% lower than PG&E’s generation rates. Last, Mayor Mekechuk requested to be informed of the next meeting of West Valley Mayors & Managers from City Manager Leonardis.

City Manager Leonardis responded that the West Valley Mayors & Managers are scheduled to have their first meeting on Wednesday, January 25 at 12:00 p.m. at Campbell Community Center.

COUNCILMEMBER COMMENTS
Mayor Mekechuk shared the Community Center Committee had their first meeting last week. All four Committee members attended the meeting and received a report from Architect Gary Kohlsaat.

Feedback was given to Architect Kohlsaat, who will be returning for a follow-up presentation with the feedback incorporated.

CITY MANAGER’S REPORT
City Manager Leonardis did a friendly reminder to Council of the upcoming Joint Special Meeting of City Council and the Site and Architectural Commission on January 31, 2023. Also, he shared that he is working on the previous items requested by Councilmembers. Staff is currently focused on completing the Housing Element so it can be filed on time.

FUTURE AGENDA ITEMS
None.

ADJOURN
The meeting adjourned at approximately 9:01 p.m.

Bryan Mekechuk, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
8:30 p.m.

January 17, 2023

MEETING CALLED TO ORDER
At approximately 9:11 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL

Present: Councilmember Craig, Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer and Mayor Mekechuk

Absent: None
Staff: City Manager Leonardis, City Attorney Rudin, and City Clerk Gonzalez-Langarica

ORDERS OF THE DAY
No changes.

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
Mary Allan submitted written communication on 1-16-23.

NEW BUSINESS

1. Consider and Appoint One (1) Resident of Monte Sereno to the City of Monte Sereno Community Center Committee
Mayor Mekechuk reported three applications were received for consideration. One of the applications submitted written communication.

City Clerk Gonzalez-Langarica read into the record an email received by applicant Mary Allan withdrawing her application and endorsing applicant Heather Harrington.

Council reviewed received applications.

Applicant Harrington expressed this is what she does professionally. She has a background in all of the above. She followed up with inquiring what is the role of the Committee.

Mayor Mekechuk expressed the Community is looking to have a Committee that has enough

voice from the community and knowledge of what community requirements are so they can be conveyed to the architect. The City Council is the Client, and the Community Center Committee is recommending body to the City Council.

Applicant Harrington proceeded with sharing being part of the Site & Architectural Commission for 10 years and a resident of Monte Sereno for 30 years. She expressed how she’s loved raising her family here and being a part of the community and giving back. She shared she has the skills to help the community out, whether it is as a citizen or part of the committee.

Applicant Rangasayee expressed it would be an honor to actively participate with the City. She shared her background as a technologist and having worked in the Silicon Valley for more than 25 years. She shared she teaches Computer Science to senior citizens and young adults. She’s worked with the Saratoga Community Center, as well as the Los Gatos-Saratoga Community Education and Recreation teaching classes in the community. She expressed she wanted to highlight from her application that she was one of the faculty members at San Jose City College when the Technology Center was getting built and was part of that Committee. Last, she shared her family involvement with the City as her children were part of the Youth Commission and her husband is currently a Site & Architectural Commissioner.

Mayor Mekechuk opened the item for Public Comment.

Public Comment was received from Narayan Balasubramanian.

With no one else wishing to speak, Public Comment was closed.

MOTION: Motion by Mayor Mekechuk to Appoint Heather Harrington to the City of Monte Sereno Community Center Committee. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (4-1-0 Noes: Craig)
Council directed staff to come back with a future agenda item to expand the size of the Community Center Committee and appoint more Public Members.

ADJOURN
The meeting adjourned at approximately 9:44 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO JOINT CITY COUNCIL

AND SITE &

SITE & ARCHITECTURAL COMMISSION

MEETING MINUTES

SPECIAL MEETING
6:00 p.m.

January 31, 2023

MEETING CALLED TO ORDER
At approximately 6:08 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL

Present: Councilmember Craig (arrived at 6:11 p.m.), Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer and Mayor Mekechuk Commissioner White, Commissioner Connelly, and Chair Zeidler

Absent: Commissioner Balasubramanian and Commissioner Srivastava Staff: City Manager Leonardis, City Attorney Rudin and City Clerk Gonzalez-Langarica

NEW BUSINESS

1. Site and Architecture Consideration of 6th Cycle Housing Element (CEQA: Exempt, Guidelines Sections 15303, 15332, 15061)
City Planner Perkins presented the staff report.

Commissioners had no questions for staff.

Mayor Mekechuk opened the item for Public Comment.

Public Comment Received from:
▪ Alex
With no one else wishing to speak, Public Comment was closed.

MOTION: Motion by Chairman Zeidler to Recommend to the City Council Adoption of the Resolution to Adopt the 6th Cycle Housing Element. Seconded by Commissioner White.

VOTE: Motion passed. (3-0-2 Absent: Balasubramanian and Srivastava)

2. City Council Consideration and Adoption of the 6th Cycle Housing Element (CEQA: Exempt, Guidelines Sections 15303, 15332, 15061) Direction to Staff on SB9 Ordinance Modifications City Planner Perkins stated having the same report that was just presented to the Site & Architectural Commissioners.

Consultant Flower assisted with answering questions from Council.

Mayor Mekechuk opened the item for Public Comment.

Public Comment received from:
▪ Lon Allan
With no one else wishing to speak, Public Comment was closed.

MOTION: Motion by Councilmember Ellahie to Adopt a Resolution to Adopt the 6th Cycle Housing Element with Changes to Strengthen the Wording to Provide Annual Funds to Organizations Providing Housing Services. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed unanimously. (5-0-0)

ADJOURN
The meeting adjourned at approximately 6:55 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
6:00 p.m.

February 13, 2023

MEETING CALLED TO ORDER
At 6:03 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL

Present: Councilmember Craig, Councilmember Ellahie, Vice Mayor Wolsheimer and Mayor Mekechuk

Absent: Councilmember Turner
Staff: City Clerk Gonzalez-Langarica

ADJOURN TO CLOSED SESSION
Mayor Mekechuk opened the item for Public Comment.

With no one wishing to speak, Public Comment was closed.

City Council adjourned to Closed Session at approximately 6:05 p.m.

CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Attorney

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Clerk

RECONVENE TO OPEN SESSION
City Council reconvened to Open Session at approximately 6:42 p.m. with Mayor Mekechuk, Vice Mayor Wolsheimer, Councilmember Craig, and Councilmember Ellahie present. (Absent:

Councilmember Turner)

REPORT ON ACTION TAKEN DURING CLOSED SESSION
Mayor Mekechuk stated there were no reportable actions.

ADJOURN
The meeting adjourned at approximately 6:43 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica,
Department: City Clerk
Title: Accept the Silicon Valley Clean Energy (SVCE) 2022 Clean Energy Impact Report
Recommendation(s):

Staff recommends the Council accept the Silicon Valley Clean Energy (SVCE) 2022 Clean Energy Impact Report.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Monte Sereno's 2022 Clean Energy Impact Letter
2022 Community Impact Monte Sereno Report

Monte Sereno's 2022 Clean Energy Impact
Silicon Valley Clean Energy sent this bulletin at 02/16/2023 02:46 PM PST View Email In Browser
Dear
We hope this message finds you well in the new year. As a member of Silicon Valley Clean Energy (SVCE), Monte Sereno has been receiving renewable and carbon-free electricity for over five years, and SVCE is pleased to share this annual community impact summary highlighting Monte Sereno's 2022 accomplishments. Monte Sereno's commitment to clean energy ranks you among the leading cities in California In achieving substantive emissions reductions.

SVCE looks forward to providing support to your community as it pursues decarbonization in the years to come.

We would also like to acknowledge and thank Javed Ellahie for his service as a member on our Board of Directors, and Bryan Mekechuk for serving as an Alternate Director in 2022. We would like to welcome Burton Craig to our Board of Directors for 2023.

Below, you will find Monte Sereno's 2022 clean energy impact summary and updates about available customer offers & services.

We Invite you to contact us directly If you have any questions or would like to learn more about SVCE.

Thank you,
Glrlsh Balachandran
Chief Executive Officer
~svdeanenergv..org
M: (408) 690-3117
Bena Chang
Senior Government Affairs Manager
Bena. cha ng@svcleanenergy.,Qrg
W: (408) 475-9732 x1014
Mayor Mekechuk,

2022 COMMUNITY IMPACT
City of Monte Sereno and Silicon Valley Clean Energy
Your community is making a difference by choosing electricity that comes from clean sources. Monte Sereno’s leadership is accelerating the state’s clean energy transition and supporting customer electrification programs to improve local air quality and fight climate change.
29%
reduction in energy-related
annual greenhouse gas emissions
compared to 2015
in total on-bill savings for
customers since launch in 2017
invested in customer programs
residential and commercial customers -
a 96% participation rate
82% reduction in electricityrelated emissions (1,255,000 pounds greenhouse gas
emissions avoided)
$11,110 in cash payments to
customers for generating surplus
solar energy
$26,000 in on-bill savings for
Monte Sereno customers
($345,000 since launch)
1,260 households and businesses
receiving clean electricity from
carbon-free sources
Monte Sereno’s Energy Results - Clean, Reliable, Affordable 2022 Impacts – All SVCE Communities
*Figures shown are from Oct. 2021 through Sept. 2022 272,000+ *Emissions avoided based on reported PG&E and SVCE carbon emissions factors for 2021
$90M
$52M
Emissions Factor Comparison (lb/MWh)
200
0 100
300
400
500
600
700
800
900
Silicon Valley Clean Energy
PG&E
CA Grid Average
US Grid Average
Silicon Valley
Clean Energy PG&E CA GridAverage
US Grid
Average
18 98 456 822.6

LAS
VEGAS

LOS ANGELES

BAKERSFIELD

SAN JOSE

SACRAMENTO
SAN

FRANCISCO
FRESNO
SANTA

BARBARA
NEVADA

ARIZONA

KINGMAN

COSO ARATINA

VICTORY PASS

CAMERON CREST

YELLOW PINE

TUMBLEWEED

GOAL LINE

CASA DIABLO

AES MOUNTAIN VIEW

RABBITBRUSH
SLATE
ANGELA

SAN LUIS WEST SOLAR

FISH LAKE

ORMAT GEOTHERMAL
SOLAR + STORAGE

SOLAR POWER

WIND GENERATION

LONG DURATION STORAGE
ATLAS
Over $1.8 billion invested in clean, renewable energy projects 16 long-term contracts executed for solar, solar+storage, wind, geothermal and long-duration storage projects More than 670 megawatts of capacity and nearly 800 megawatt hours of battery storage Learn more about where your energy comes from: www.svcleanenergy.org/power-sources.

With clean energy from SVCE, anyone has the power to make all-electric lifestyle choices that eliminate greenhouse gas emissions, save money, and build a cleaner, greener Silicon Valley. SVCE has designed various programs, including financial incentives and online tools, to help residents, businesses, and cities reduce their dependence on fossil fuels and transition to a clean, all-electric future.

YOUR POWER IS MAKING A DIFFERENCE
Residents More
svcleanenergy.org
408.721.5301
[email protected]
333 W. El Camino Real, Suite 330
Sunnyvale, CA 94087

OFFERS & SERVICES FOR YOU
Mountain View
Casa Diablo-IV
Slate
@SVCleanEnergy
Businesses More Municipal More

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: PUBLIC HEARINGS
Staff Contact: Gloisy Gonzalez-Langarica,
Department: City Clerk
Title: Conduct a Public Hearing on the 2023 Weed Abatement Program and Adopt a Resolution Overruling Objections and Determining to Proceed with Weed Abatement
Recommendation(s):

Staff recommends the City Council hold a Public Hearing on the 2023 Weed Abatement Program and adopt a resolution overruling Objections and determining to proceed with Weed Abatement. The Public Hearing will be held virtually via the Zoom application.

Background Information:

The City has a weed abatement process set forth in the City’s Municipal Code in Chapter 8.02.

As a first step, the City Council adopts a resolution declaring the existence of as nuisance caused by weeds, brush, dirt and other similar hazards existing on properties within the City (Municipal Code Section 8.02.050). On December 20, 2022, the City Council adopted Resolution No. 22-3871 declaring noxious and dangerous weeds and rubbish, refuse, and dirt to be a Public Nuisance. The resolution identified the problem properties and created a deadline to address problem conditions. Per the Municipal Code, the owners must clean up those problem conditions within 30 days, unless that period is extended by written agreement with the City Engineer/Fire Marshal.

In coordination with the County of Santa Clara, notice was given to the property owners by mailing on December 21, 2022. After the 30-day period has passed, the City Council is holding a public hearing to consider objections to why the City should not cause abatement to take place on any parcels where the owners have not cleaned up their weeds, brush, dirt, and other hazards.

After the public hearing, the City Council can adopt an order to abate. Under the Municipal Code, City staff or contractors are authorized to enter the properties after the City Council adopts an order to abate and remove the weeds and to assess the costs of abatement as a lien on the property. Liens are imposed after providing the owner with a report of costs that is confirmed by the City Council following another public hearing. The costs of such abatement can then be collected via the tax roll. This process allows the City to undertake uniform code enforcement simultaneously across all problem parcels in the City.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Drafted Resolution
2023 Monte Sereno Commencment report
Notice to Residents sent on December 21, 2022
Affidavit of Mailing

RESOLUTION NO. 23-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO

OVERRULING ANY OBJECTIONS AND DETERMINING TO PROCEED WITH WEED ABATEMENT WHEREAS, the City Council adopted Resolution 22-3871 on December 20, 2022, which by its terms the Council did declare as a public nuisance all weeds, dirt, rubbish, and other hazardous material growing, located or existing upon streets, sidewalks, alleys, or upon certain private property in the City; and
WHEREAS, the City Council fixed Tuesday, February 21, 2023, at the hour of 7:00 p.m. as the time and place for hearing all objections to the proposed destruction or removal of weeds, dirt, rubbish, or other hazardous material and the Fire Marshal did prepare Notices to destroy weeds and remove dirt, rubbish, and other hazardous material, and did, in the time and manner prescribed by Chapter 2 entitled “Weed Abatement” of Title 8 of the Monte Sereno Municipal Code, cause copies of the Notice to be conspicuously posted in three (3) prominent places in the City of Monte Sereno; and
WHEREAS, a virtual Public Hearing to consider any objections was held on February 21, 2023, via Zoom, in accordance with Government Code section 54953(e).

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Monte Sereno, as follows:

1. The City Manager or his designee is hereby ordered to abate the nuisance declared by Resolution No. 22-3871 by having weeds, dirt, rubbish, or other material removed pursuant to Chapter 8.02 of Title 8 of the Monte Sereno Municipal Code and, for this purpose, the City Manager or such persons as may be designated by the City Manager may enter upon private property to abate the nuisance. Any property owner may remove weeds, dirt, rubbish, or other hazardous material at his or her own expense prior to the arrival of the City Manager or designee to remove them.

2. Any objections to the proposed removal of weeds, dirt, rubbish, or other hazardous material were presented are hereby overruled, and such determination is final.

3. The City Manager or his designee shall keep an account of the cost of abatement in front of or on each separate parcel of land where work is done and prepare an itemized written report showing this cost, which shall be subject to confirmation and hearing by the City Council prior to being imposed as an assessment against the parcel, all as more particularly described in Chapter 8.02 of Title 8 of the Monte Sereno Municipal Code.

REGULARLY ADOPTED AND PASSED this 21st day of February 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

BY: Bryan Mekechuk, Mayor
ATTESTED:

Gloisy Gonzalez-Langarica, City Clerk

Situs APN CITY/STATE
2023 WEED ABATEMENT PROGRAM

COMMENCEMENT REPORT

CITY OF MONTE SERENO
T
Exhibit A
1 15301 ROBIN ANNE LN 409-41-026 MEHRANY, ANAHITA TRUSTEE & ET 15301 ROBIN ANNE LN MONTE SERENO CA 95030-2236 16-0 2 16215 N SEABORN CT 410-20-047 HIGHWAY 9 VENTURES LLC 111 MARKET ST N #300 SAN JOSE CA 95113 16-0 3 16219 N SEABORN CT 410-20-048 HIGHWAY 9 VENTURES LLC 111 MARKET ST N #300 SAN JOSE CA 95113 16-0 4 16221 N SEABORN CT 410-20-049 HIGHWAY 9 VENTURES LLC 111 MARKET ST N #300 SAN JOSE CA 95113 16-0 5 0 BECKY LN 410-42-013 WONG, GILBERT TRUSTEE 'P O BOX 700005 SAN JOSE CA 95170 16-0 6 15136 VIA LOMITA 410-43-018 KHAN, ZULKI TRUSTEE & ET AL 15136 VIA LOMITA MONTE SERENO CA 95030-2138 16-0 7 15890 MATILIJA DR 510-07-038 MILLER, RONALD J AND JOAN T 15890 MATILIJA DR MONTE SERENO CA 95030-3073 16-0 8 16005 GREENWOOD LN 510-10-041 26455 ST FRANCIS LLC 18640 SUTTER BL STE 100 MORGAN HILL CA 95037-0000 16-0 9 18240 BANCROFT AV 510-12-002 MASSIH, MALIHEH 17260 NALOR CT LOS GATOS CA 95032-0000 16-0 10 16301 RIDGECREST AV 510-21-036 FARZANFAR, SAMAD TRUSTEE & ET 14302 CRYSTAL TR RIVERSIDE CA 92508 16-0 11 16363 RIDGECREST AV 510-21-069 BANDA, SUMANTH AND REDDY, 2212 CORONET DR SAN JOSE CA 95124-6003 16-0 11 records of 11 Santa Clara County Weed Abatement Program Page 1 Page 38 of 89

Docusigned by:
9AZFT52EB192547Q_\.

Co nty of Santa C ara
Consumer and Environmental Protection Agency
Weed Abatement Division
1553 Berger Drive
Building 1
San Jose, CA 95112
(408) 282-3145
Fax (408) 286-2460

AFFIDAVIT OF MAILING
Notice of Public earing for the Jurisdictions of:

Monte Sereno
MAO. \.E>E.\— E>AV\TI$TP~ declares as follows: That he is a citizen of the United States, over the age of 18 years, that at all times herein mentioned was an employee/agent of the County of Santa Clara.

MAw.\aa- BA\r1T\STA deposited in the United States Post Of?ce, California, a Notice of Hearing, a copy of which is attached hereto. That said mailing list has been provided by the applicant and lists the owners of property who are entitled to Notice of Hearing. That on said day, there was a regular communication by United States mail between San Jose, California and the addresses shown on the attached mailing list.

I declare under penalty of perjury that
the foregoing is true and correct.

IL-2»-7.’).

Wesma?a‘
1553 Berger Drive
Building 1
San Jose, CA 95112
(408) 282-3123
Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian County Executive: Jeffrey V. Smith
Date:

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Appoint Two (2) Residents of Monte Sereno to Form Part of the City of Monte Sereno Community Center Committee
Recommendation(s):

Staff recommends that the City Council consider and appoint two (2) additional residents of the City of Monte Sereno to form part of the Monte Sereno Community Center Committee.

Background Information:

City Manager Steve Leonardis will provide a verbal report on this item.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Applications Recieved

From: Lionel Allan
To: Gloisy Gonzalez-Langarica
Cc: Bryan Mekechuk; Mary Allan
Subject: Fwd: Monte Sereno Community Center - Tour of Existing Building (Old Post Office) Date: Sunday, January 22, 2023 11:04:11 AM
Gloisy
As there has been no change since I submitted my last application, could this email constitute my authorization for you to re-submit it please?
Many thanks.

Mary Allan
408 354 1066
[email protected]

From: Vidya Rangasayee (வதயா ் ரங்கசாய)
To: City Clerk
Subject: Community center commission
Date: Thursday, February 9, 2023 1:12:20 PM
Hi
Pls use my previous application for the current round for this commission. I appreciate the consideration
Thanks
Vidya

CITY OF MONTE SERENO

COMMUNITY CENTER COMMITTEE APPLICATION
Term Ending 12/31/2024
Submit to: Office of the City Clerk
18041 Saratoga-Los Gatos Road
Telephone: (408) 354-7635 Email: [email protected] Submittal Deadline – 5:00 p.m., January 15, 2023
Please type or print legibly
Last Name: _________________________________ First Name: _____________________________ Address: ____________________________________ City: __________________ Zip: __________ Phone: _____________________________________ Email: _____________________________ Length of Residency in Monte Sereno: ____________
_____________
Previously Held Elected or Appointed
Governmental Positions Position/Office Held Dates
Civic or Charitable Organizations
You Have Belonged To Position/Office Held Dates
Education Degree Dates
Signature: _____________________________________ Date: ___________________

QUESTIONS FOR COMMUNITY CENTER COMMITTEE APPLICANTS

1. Why do you want to be on the Community Center Committee? ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

2. Have you been on Monte Sereno Site & Architectural Commission or a planning commission in another jurisdiction? If so, please describe your role on that commission and the length of time that you served. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

3. Describe your experience working with site development plans, building envelopes and setbacks, topographical surveys, building floorplans, elevations, cross sections, roof plans, landscaping plans and three dimensional building models.
____________________________________________________________________________________ ____________________________________________________________________________________

4. The Community Center Committee will meet several times during the design phase, expected to be from January 18 to February 28, 2023. Subsequent meetings will be less frequent until the project is completed. All meetings will be noticed 72 hours in advance. Will your current commitments allow you to participate in these meetings?
____________________________________________________________________________________ ____________________________________________________________________________________

5. What do you see as key issues to be considered in the design of Monte Sereno’s Community Center? ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

6. How long have you resided in Monte Sereno? Based on your knowledge of the City and its residents, what do you believe the unmet needs, if any, of the City are that the community center needs to fulfill? ____________________________________________________________________________________ ____________________________________________________________________________________

7. What strengths do you possess that you believe will make you a successful representative of the residents of the City of Monte Sereno to serve on the Community Center Committee? ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Accept the City Manager's Quarterly Report Recommendation(s):

Staff recommends that the City Council consider and accept the City Manager's quarterly report.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

City Manager's Quarterly Report
Building Policy
Mold Inspection
Customer Service Data
Fixit! Monte Sereno
Emergancy List

City Manager's Quarterly Report
10/01/2022 - 12/31/2022
Building permit activity for Q4 of calendar year 2022 was as follows:

October-December
2022
Permits/Inspections
Building Permits Issued 53
Construction Valuation $8,052,621
Building Permit Revenue $244,745
Inspection Completed 235
Building Permits Available Online
Same Range
Last Year
63 $7,439,150
$274,209
168
Beginning January 2, 2023, property owners and contactors can obtain building permits for four project types completely online.
• Electrical panel replacement
• Furnace replacement
• Re-roof
• Water Heater Replacement
Property owners and contractors may obtain building permits online without having to visit City Hall, which will save customers a significant amount of driving time and allow them to obtain permits at any time of the day, not just during business hours.

The online program verifies property address, permit type(s), and required conditions before allowing customer(s) to proceed with permit(s). Customers make payments online and are issued building permits immediately. The online services also save staff time by reducing time needed to log-in permits and process payments.

Online building permitting expands upon our building services which also include the ability to view plan check comments and the scheduling of building inspections online. Online building permit services are available at:
https://epermits.montesereno.org/
$10,000 Grant Reimbursement Received from Silicon Valley Clean Energy Silicon Valley Clean Energy offered grants of $10,000 to cities that studied and considered the adoption of Reach Codes as part of the 2022 Building Code adoption. Monte Sereno received the $10,000 grant reimbursement in December 2022.

A Reach Code is a local building code amendment that "reaches" beyond the state minimum requirements for energy efficiency. The City Council considered various Reach Code options and adopted the following Reach Codes which became effective on January 1, 2023 for all new construction:
• All indoor appliances, except cooking appliance, shall be electric powered (not gas fueled).
• Provide infrastructure for electric vehicle charges in the garage for each parking space (with a maximum of two) and one outside each garage.
• Install an automatic hot water recirculating system.

Informational Brochures Updated for New Building Codes and Reach Codes As of January 1, 2023, the updated building codes and the Council-adopted Reach Codes became effective. Monte Sereno informational brochures have been updated to reflect the requirements for these new codes. The brochures are available on-line at:
https://www.montesereno.org/2341 /Information-for-Com man-Projects Santa Clara County Assessor's Office Assessment Policies For most building permit applications, it is apparent if the project is a new house or is an addition/remodel to an existing house. However, there are some applications where the scope of the addition/remodel is so extensive, that it results in a new building application. Monte Serena's revised policy is attached for reference.

Monte Sereno City Council raised a question at a council meeting about how the County of Santa Clara determines reassessment as it pertains to remodels vs new construction. Monte Sereno staff has contacted the Santa Clara County Assessor's Office and found that reassessments are determined based on California property tax law and local policies.

Reassessments are not impacted by the classification by the local building department's assessment whether a building permit is a new home or an addition/remodel. Detailed information from the Assessor's Office is available online at:
https://www.sccassessor.org/edocman/New%20construction%20broch%202019.pdf New Employees
Alan Cunningham was hired in September as Building Inspector/Code Enforcement officer.

Charlotte Thomas was hired in November as Administrative Clerk to replace Gloisy GonzalezLangarica who was appointed as City Clerk.

Mold Inspection
In November Monte Sereno Staff commissioned a mold inspection for the City Hall main building. The purpose of the inspection was to determine the working environment in our main building was healthy. Monte Sereno achieved a clean report. The report is included attached.

Emergency Contact List
Due to the recent storms in late December and in January, staff created and added to the City of Monte Sereno website and emergency phone list. This list is for infrastructure emergencies and clean ups and not for personal crisis. The list is attached to this report.

City Clerk's Update
In December the Monte Sereno Youth Commission sponsored a successful Children's Holiday Parade float for the 67th Annual Children's Holiday Parade. In addition, the Monte Sereno Youth Commission sponsored "Coats and Cans" collecting warm clothing and canned goods for those in need. The end tally was about 120 articles of clothing and 240 cans of food. The items were brought to local charities including West Valley Community Services and The Happy Dragon Thrift Store.

Front Office Accomplishments
The front counter and City Manager's office has been busy. Below is a list of 04 items accomplished.

1. Managed Fixit! Monte Sereno (aka SeeClickFix); trained Consulting Engineer and Building Inspector/Code Enforcement Officer on SeeClickFix; monitored status of SeeClickFix requests; updated SeeClickFix request status; assigned requests to staff.

The quarterly report from 10/1/22 -1/1/23 is included with this report.

2. Managed our city website consisting of updating web pages and links added with the latest information.

3. Posted announcements and information to the Monte Sereno website's newsfeed and to social media (Nextdoor, Facebook), and e-blast.

4. Created a new flyer for the Youth Commission Coats and Cans Holiday Drive and subsequent communications to support the campaign.

5. Reviewed our city website for accessibility issues using the Monsido platform; reviewed weekly website scans; fixed accessibility matters such as misspelled words, broken links, etc.; updated accessibility and fixed them.

6. Created a new CERT webpage under the Residents page link, connecting residents with the Los Gatos/Monte Sereno CERT team.

7. Updated the Storm/Emergency Work List, replacing previous employees with the Consulting Engineer, Building Inspector/Code Enforcement Officer, and City Manager, as well as the Town of Los Gatos Parks and Public Works Message Line (previously mentioned at the top of this page).

8. Managed First Choice Coffee Services to arrange for delivery of needed coffee supplies, a new water dispenser, and a new Keurig machine.

9. Researched for new bottled water delivery service and arranged for Crystal Springs to be hired; manage bottled water delivery schedule.

10. Researched three different cleaning companies, gathered quotes, and interviewed service providers. Commissioned Heidi's Cleaning Company to be hired; and continuously communicate with them to correct cleaning issues. Worked to end our previous cleaning service with Anago.

11. Trained our new Administrative Clerk, Charlotte Thomas, on e-permit; processing building permits (new, resubmittals, revisions), payments, tree removal permits, Site & Development permits, etc.

Customer Service and Operational Excellence
Included with his report is data compiled from an online customer service questionnaire staff created which was modeled after customer seNice suNeys (hardcopy) sheets which were previously distributed to customers when their planning and building applications were completed. The results for all 21 suNeys received from September 20, 2022, through January 25, 2023, have been included in a table attached. Monte Sereno scored high marks for service and resident/customer comments were favorable.

The survey process is as follows: Once the Building Inspector has finalized a building permit, front office staff are notified. The same day the permit is finalized, front office staff will email the Customer Satisfaction Survey link to the customer (whomever scheduled the final inspection, whether the homeowner or contractor), including address and permit number. Lastly, the front office staff enters a note in the comment section on the e-permit inspection page to record the survey was emailed to the customer. Staff receives the suNey results via email and compiles the data for presentation to Monte Sereno City Council.

In addition to the excellent counter service provided, administrative staff has been answering the main phone line into Monte Sereno by the second ring. This attention to "old fashioned" customer seNice has received positive feedback from callers who are often "surprised" to get a live person so quickly compared to a voice response unit (machine).

Enhanced Street Sweeping (Engineering/Public Works)
Recent heavy storms have taught us staying ahead of potential storm drain plugging debris is a great preventative measure. Staff has been working with our street sweeping contractor to consider enhanced or additional street sweeping schedules. Staff will have an update for City Council on this matter soon.

In addition to the street sweeping, Monte Sereno staff in conjunction with Santa Clara County Fire is working together to schedule trimming and removal of excess fuel along roadsides in Monte Sereno. The program is called Community Wildfire Protection Program (CWPP) Cleaning Crew. Staff is coordinating mapping and traffic mitigation services for the CWPP crew to remove vegetation along evacuation routes. The presentation is attached to our staff report under our Presentation Section in the agenda.

Monte Sereno Living History Project
KCA T videos of the Monte Sereno Living History Project have been posted on the web at https://www.kcat.org/mshistory. There are 11 videos to date covering Billy Jones Wildcat Railroad, John Steinbeck, Claravale Dairy, and more as told by Monte Sereno residents, volunteers, and former Monte Sereno Councilmembers. The videos are hosted by Lissa Kreisler and are not only informative but also very entertaining. You are guaranteed to learn new things about Monte Sereno which may surprise you! Enjoy @

CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD, MONTE SERENO, CA 95030
(408) 354•7635 • FAX (408) 395•7653 • WWW.CITYOFMONTESERENO.ORG

POLICY FOR APPLICATION OF BUILDING STANDARDS CODE

FOR ALTERATIONS/ ADDITIONS

NEW CONSTRUCTION
Where an existing house is remodeled and/or added on to, a minimum of 50% of the existing exterior walls and a minimum of 50% of the existing roof area shall remain in order or to be considered an alteration/addition to an existing house. Otherwise, the project will be considered "new construction" and will be required to comply with all applicable building/fire code regulations for new construction including, but not limited to, fire sprinklers, fire access, Title 24 energy compliance, green building standards, and local reach codes for energy and/or water efficiency.

Guidance for Determinations:

Determining Existing Exterior Walls:

1. Exterior walls are measured in linear feet.

2. The portions of existing exterior walls where the height of the wall is increased, shall be considered to not be remaining for purposes of determining whether 50% of existing exterior walls are maintained.

3. Portions of existing exterior walls where new exterior openings are installed (new or expanded windows or doors) shall also not be considered "existing" exterior walls.

4. Existing exterior walls that will become interior walls as a result of the addition, are considered as removed exterior walls.

5. Removing sheetrock and exterior siding from an existing exterior wall shall be considered creating a new wall, except when necessary for a seismic upgrade or waterproofing.

Determining Roof Area:

1. The roof area is measured in square feet and in a horizontal plane in plan view.

2. Placing "California Framing" over an existing roof area shall be considered creating new roof area.

Note: The Monte Sereno Building Department shall make the final determination based on the above criteria.

Revised 1/2023

1.0 2.0
i nviro Science, Inc.

An Environmental Consulting and Induslrlal Hygiene Company

BACKGROUND SITE INSPECTION &

AIR SAMPLING FOR

NON -VIABLE FUN GI
AT

MONTE SERENO CITY OFFICES
_ 18041 SARATOGA-LOS GATOS ROAD ' MONTE SERENO, CA 95030

BACKGROUND & PURPOSE
The undersigned representative of Enviroscience, Inc. (ESI), an independent industrial hygiene (IH) consulting firm representing The City of Monte Sereno hereby presents the ?ndings of the limited Site inspection and sampling conducted at the location referenced below (Site).

The purpose of ESI’s Site inspection & air sampling was to determine the potential for ampli?ed (i.e., higher than ambient air) concentrations of airborne fungal spores throughout City offices, which could indicate indoor mold activity. To establish a baseline for mold spores in the ambient air, ESI also collected an ambient air sample outside the Site immediately a?er the indoor sampling.

It should be noted that ESI’s inspection and sampling was limited to select rooms/offices of the City Of?ces, and that the findings presented herein do not apply to unsampled areas of the Site or other time.

GENERAL INFORMATION
SITE LOCATION Monte Sereno City Offices
18041 Saratoga-Los Gatos Rd - Monte Sereno, CA 95030
November 4, 2022
November 10, 2022
Alfredo Rocha, III

SAMPLING DATE

REPORT DATE
ON—SITEINSPECTOR

3.0 PURPOSE
The purpose of ESI’s Site inspection & limited sampling was:

3.1 To inspect visible and accessible areas and surfaces of the Site as well as plumbing ?xtures for signs of water staining, moisture exposure, cracking, or visible dark staining indicating water intrusion.

Photo #1 — Typical plumbing ?xtures with no visible evidence of leakage, staining or fungal growth

3.2 To conduct moisture measurements (via a hand-held digital moisture meter) and a thermal imaging camera on random surfaces throughout the Site for presence of elevated moisture levels on wall/ceiling surfaces, which could indicate moisture intrusion and potential fungal activity.

3.3 To determine via comparative air sampling (i.e., indoor vs. outdoor), whether an ampli?ed (i.e., higher than ambient air) concentration of nonviable fungi was present in various offices, which could indicate hidden fungal activity.

Photo #3 — Indoor & outdoor air sampling for non-viablefungi

4.0 FIELD MEASUREMENTS

4.1 Direct Moisture Measurement
To determine whether elevated moisture conditions existed on interior surfaces throughout the Site (especially around plumbing ?xtures), which could foster potential fungal activity, ESI’s ?eld representative conducted moisture measurements on randomly—selectedwallboard, wood, and
other surfaces throughout the Site, using a hand-held “pintype” moisture meter manufactured by GE Sensing called the GE Protimeter SurveyMaster, similar to that shown to the left. This instrument shows moisture levels in Wood Moisture Equivalent (WME). A WME of 0-14% on
wallboard surfaces is typically considered to be normal (i.e., dry). Anything between 14-20% WME is in the
questionable range and indicates possible moisture
intrusion, and any moisture measurement above 20% WME
is considered to be elevated or wet, which could foster continued growth of fungi, if not remediated or dried promptly.

4.2 Thermal Imaging Camera
A thermal imaging camera (colloquially known as a TIC)
is a type of therrnographic camera used to ?nd heat
signatures of objects and surfaces. By rendering infrared radiation as visible light, such cameras allow users to see areas of heat and cold through darkness, walls, or other impermeable barriers. ESI used a FLIR TIC attached to
an iOS device to observe the heat signature around
windows & plumbing ?xtures, which could indicate water
in?ltration or plumbing leaks on Site.

4.3 Non-Viable Air Microbiological Sampling
Non-viable (essentially dead) mold spores were collected on “Air-O-Cell” spore trap, air sampling cassettes
manufactured by Zefon Analytical, Inc., of St. Petersburg, Florida. A battery-operated, portable bio-pump also manufactured by Zefon was used to draw air through the Air-O-Cell cassette at a ?ow rate of 15 liters per minute (lpm) for 5 minutes. Prior to Site arrival, the air sampling pump was precalibrated using a ?eld rotameter, which had been calibrated against a primary standard by the pump manufacturer. Upon
air samples were properly

5.0 ANALYTICAL DATA & FINDINGS

5.1 Air Samples For Non-Viable Fungi
Sample Sample Sampling Particle ID Concentration
N“ Location Date (Particles/m3)
29375295 Entry Lobby 11-04-22 Ascospores 52
Main Reception Area Aspergillus/Penieillium-like 140
Basidiospores 26
Cllaetomium —-
Cladosporium 91
Myxomycctes/Periconia/Rust/Smut
— Other liyaline spores 260
Other colored spores 210
Hyphal fragments 100
TOTAL 880
29375320 City 11-04-22 Ascospores — C1crk’sOffice Aspergillus/Penicillium-like 120 Basidiospores — Chaetomium 13
Cladosporium 180
Myxomycetcs/Periconia/Rust/Smut 13
Other hyaline spores 270
Other colored spores 160
Hyphal fragments 26
TOTAL 780
29397199 Conference 11-04-22 Ascospores
Room Aspcrgillus/Penieillium-like 440
Basidiospores 13
Chaetomium — Cladosporium 290
Myxomycetes/Pcriconia/Rust/Smut — Other hyaline spores 380 Other colored spores 130
Hyphal fragments —
TOTAL 1,300
26163625 City 11-04-22 Asoospores — Archivist Aspergillus/Penicillium-like 26 Basidiospores —— Chaetomium — Cladosporium - Myxomyeetes/Periconia/Rust/Smut — Other hyaline spores 78
Other colored spores — Hyphal fragments 13
TOTAL

5.1 Air Samples For Non-Viable Fungi (CONT’D)
Sample Sample Sampling Particle 1]) Concentration
N“ Location Date (Particles/ma)
29397160 City 11-04-22 Ascospores 13
Manager’s Office Aspergillus/Penicillium-like 170
Basidiospores — Chactomium — Cladosporium 160
Myxomycetes/Periconia./Rust/Smut 26
Other liyaline spores 140
Other colored spores 130
Hyphal fragments 13
TOTAL 650
29397154 Consulting 11-04-22 Ascospores 26
Plan Checker Aspergillus/Penicillium-like 13
Basidiospores — Chaetomium —
Cladosporium 52
MyxomycetcsfPericonia/Rust/Smut
— Other hyaline spores 180
Other colored spores 65
Hyphal fragments 39
TOTAL 380
34328738 Inside 11-04-22 Ascospores 39
Garage Aspergillus/Penicillium-like 100
Basidiospores 13
Chaetomium 13
Cladosporium 140
Myxomycetes/Pcriconia/Rust/Smut 13
Other hyaline spores 130
Other colored spores 130
Hyphal fragments 78
TOTAL 660
34328719 Outside 11-04-22 Altemaria 13
Ambient Air Ascospores 350
Aspergillus/Penicillium-like 1,200
(In Front of the Building) Basidiospores 180
Chaetomium — Cladosporium 1,900
Ganodemia 13
Myxomycetes/Periconia/Rust/Smut 140
Other hyaline spores 3,500
Other colored spores 160
Hyphal fragments 91
TOTAL 7,600

5.2 5.3
Moisture Measurements
Moisture measurements using a hand-held non—intrusivemoisture meter around window frames, sheetrock, wood paneling, etc., indicated normal (i.e., dry) moisture measurements.

Thermal Imaging Camera Findings
Random observation of surfaces using a Thennal Imaging Camera did not show presence of cool or “Dark Blue” spots, which could indicate water intrusion or plumbing leaks concealed behind surfaces.

5.4 Air Vent Inspection
A visual inspection of the surfaces around each air vent did not show signs of extreme dust or ghosting present, which would indicate particulate recirculation through the HVAC system.

6.0 CONCLUSIONS
There are currently no regulatory standards as to acceptable levels of mold in indoor enviromnents nor are there any standards established for microbial permissible exposure limits (PELs), by any regulatory agency.

The State of California has attempted to set such standards. In 2001, the California Legislature passed the "Toxic Mold Protection Act of 2001" requiring California Department of Public Health (CDPH) to determine the feasibility of identifying PELs for indoor molds. According to the 2005 report, CDPH concluded that it is presently E feasible to set such limits because the scienti?c data from which such standards are set is not available. CDPH also concluded that another challenge is found in the differences in individual susceptibilities to mold due to factors such as genetics, age, nutritional status, personal habits and medical conditions. CDPH concluded that “notwithstanding the inability to develop PELs for indoor molds, CDPH agrees with other building and health professionals that indoor dampness, water intrusion, or fungal growth should always be eliminated in a safe and ef?cient manner. The public health is best protected by limiting exposure to mold growth, other biological contaminants, and chemicals in damp buildings to prevent allergic, irritant, and infectious health effects.“ See California Department of Public Health Report to the California Legislature “Implementation of the Toxic Mold Protection Act of 2001”, updated Feb. 2006, available at https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/EHLB/AQS/Pag§s/ Mold.aspx.

Due to the absence of governmental standards on acceptable mold levels, EnviroScience employs the industry standard for fungal air quality monitoring recommended by the American Industrial Hygiene Association (AIHA). This guideline recommends that the comparison of the biodiversity of fungi indoorsto that outdoors be of primary importance to the interpretation of an indoor air quality (IAQ) study. The rationale behind this is that if there were no fungal reservoirs or ampli?cation areas indoors, then one would expect to ?nd the same biodiversity as that found in the ambient air. While there are exceptions to this general rule, it provides a basis for assessing IAQissues.

Given the wide variation of factors affecting spore distribution, ESI does not consider single digit spore counts indoors which are not represented in the ambient air, as fungal ampli?cation. Furthermore, according to the American Conference of Governmental Industrial Hygienists (ACGIH) in “Bz'oaer0soIs.'Assessment and Control”, a difference in ?rngal concentrations less than 100 spores/m3is not considered signi?cant, and may be

6.2 6.3

6.4 The Thermal Imaging Camera inspection of concealed wall/ceiling surfaces throughout the Site did not indicate any obvious signs of moisture intrusion or wet spots.

Visual inspection of surfaces throughout the Site and around air vents did not show ghosting, carpet or ceiling tile staining, baseboard or wall cracking, etc., all indicating normal conditions;
The limited non—viableair microbiological sampling conducted throughout the Site indicated a fungal spore concentration, which was 83-98% lower than the outside ambient air sample. Furthermore, all fungi genus/species identi?ed indoors were also represented outdoors at equal or higher concentrations; and All factors listed above lead to the indication that at the time of ESI’s Site inspection and limited sampling, no obvious signs of moisture or ?mgal activity were present at the areas of the Site, which were tested.

It should be noted however, that as moisture conditions change in the future the potential for fungal activity always exists.

7.0 RECOMMENDATIONS
Although the visual inspection, moisture measurements, and the limited air sampling conducted by ESI at the Site did not indicate presence of moisture or fungal activity at the time of our Site visit, the following general recommendations, if performed routinely, may aid in prevention of fungal growth in the future, and may improve indoor air quality.

7.1 7.2

7.3 7.4

7.5 Proper Ventilation — Allow all of?ces and rooms to ventilate during hot or humid days, by opening doors, windows, or by operating ventilation fans (if any).

Excess moisture trapped indoors may lead to ?mgal growth on surfaces (especially around window sills, and ledges). Indoor plants can also introduce excess humidity into the air on hot days.

Routine Inspection — Inspect on a regular basis any plumbing ?xtures, water & drain line connections,window surrounds, HVAC units, roof membrane, etc., and professionally repair any suspected leaks and/or water intrusion concerns, as soon as identi?ed.

Filter Inspection — Inspect the HVAC intake and exhaust ?lters and return air housing(s) for excessive dust or particulate on a semi—annualbasis, and replace the ?lter as soon as the white-colored filter shows signs of discoloration or darkening (or at least every 6 months).

Routine Cleaning — On a regular basis dust and Vacuum the entire Site. Dust mites (especially around window frames, under desks, cabinets, or other inaccessible areas) are organic in nature, and a good source of nutrition for fungi to grow on.

Air Duct Cleaning — Using a professional air duct cleaning service, clean the interior of all air ducts serving the Site. Particulate trapped inside air ducts can be a source of indoor air quality contamination every time the fan unit is operated.

Air duct cleaning should be repeated every 2-4 years.

As long as moisture or humidity enters or remains indoors, the potential for fungal activity is likely.

8.0 LIMITATIONS
This report was prepared solely for the use of ESI’s client, City of Monte Sereno and their designated representatives, only. No part of this report shall be copied or used for any purpose by anyone other than ESI’s client listed herein, without written consent from ESI. Any reliance on this report by a third party is at such party's sole risk. The contents and conclusions provided by ESI in this report are based on very limited information collected during its assessment, which include, but are not limited to, visual Site inspection, limited sampling and analysis, and our professional judgment.

ESI did not attempt to perform exhaustive sample collection at the site, nor did we collect any viable mold cultures, which may provide differing results from the non-viable air samples, collected herein. ESI assumes that the samples collected and laboratory results are reasonably representative of the entire Site, which may not be the case at unsampled areas or surfaces. The results of the sampling and the recommendations made are applicable to a small window of time on the date, time, and location that sampling was conducted. Any generalization of these recommendations to others dates, times, and locations will not be applicable or accurate. Results of culturable fungi sampling may be totally different than those presented herein.

This report is issued with the understanding that it is the responsibility of the owner, or its representatives, to ensure that the information contained herein is brought to the attention of the appropriate regulatory agencies, where required by law. Additionally, it is the sole responsibility of the owner to properly dispose of any hazardous substances on site, in accordance with existing laws and regulations.

This assessment was performed in accordance with generally accepted principles and practices of environmental engineering and assessment in northern California at the time of the work. This report presents our professional opinion based on our ?ndings, technical knowledge, and experience working on similar projects. No warranty, either expressed or implied, is made. The limited conclusions presented are based on the current regulatory climate. We are not responsible for the impact of any changes in environmental standards or regulations in the future.

To the fullest extent permitted by law, Client agrees to limit the liability of ESI, its of?cers, shareholders and employees, for any acts, errors or omissions or breaches of contract to the greater of $2,500 or the amount of ESI's fees for services rendered under this Agreement. Client agrees to defend, indemnify and hold ESI harmlessfrom any loss, cost, damage or expense, including attorney's fees, in excess of the foregoing limits. In no event shall ESI be liable for, and Client shall indemnify and hold ESI harmless against, any indirect, special or consequential loss or damage. Failure of Client to give

There are no third party bene?ciaries of this agreement between Client and ESI and no third party shall be entitled to rely upon any work performed or reports prepared by ESI hereunder for any purpose. Client shall indemnify and hold ESI harmless against any liability to any third party for any loss, expense, or damages arising out of or in connection with reliance by any such third party on any work performed or reports issued by ESI hereunder.

Appendix A

INDEPENDENT LABORATORY

ANALYTICAL RESULTS
FOR

NON-VIABLE AIR

MICROBIOLOGICAL ANALYSIS
“SPORE TRAP AIR SAMPLES”

AE IVIT E K
Laboratory Analysis Report
AEMTEK,lnc. Dm sheet AEMZEKELZZLIZZQ
455 Kala Terrace, Fremum, CA94539
Tel. +1 (510) 979.1979, 1:5,; +1(51o)e57.19so Project 111; my oIMnme Serena Submmcd 15:

Email: labrepuns®aemlek.cnm Prujecl Locatlo . my omnmeSnreno Envirosclence, Inc. ww\.,.m,,m,Wm Campbell, CA 95000 AnalyslsPer|'0xmed: Fungal nlmcxsxamlnaunn-A1:

AEMTEKsamplem 22112794 22112792 22112793 221127934 2211279-5 Cllenlsamplem 29375295 29375320 29397199 25153525 29397175 Sample Location Entry Lobby Main Recep my Clerk 011155 Cunferente Rnnm my Archivlsl Planning a Engineer Of?ce Air Volume (1) 75 75 75 75 75 Fungal Identi?cation coum spam/m‘ % Cnunl Spores/m’ % Cuum Spares/m’ % cuum spores/m“ % Cmlnt Spares/m’ 12, Alrenmrla - - - - - — — - - - - » — — - Ascospnres 4 52 5 - » - 4 52 4 — — — - ~ .

Asperglllus/Penlcllllum»lI.ke 11 140 15 9 120 15 34 140 3-1 2 25 22 5 75 14 Basldlospores 2 25 3 . . . 1 13 1 — - - 2 25 5 Hipularis/Dreschleru - » - - - - - - » » - — - - - Bntryrls - ~ ~ ~ - - - - » ~ — — - - -
Cenmspum - » - - — V - - - » - — — - - Chuetnmmm . . - 1 13 2 - - - » ~ — — - - Clndospnrlum 7 91 10 14 130 23 22 290 22 - - » 17 220 40 cmulana - - - - - » - - . — — - - - .

Eplcoccum — V — - - » - - — V - — - - — Gnnadermn - - - - - - - » » » - - - - - Myxomyceles/Perltanln/Rust/Smut - — — 1 13 2 - » - - — - - - - Nigraxpara - - - A A ~ - - - - - - — - - Oldium - - - ~ — - - - - - - — - - - Pemella - - ~ - - — ~ - - - - - ~ — -
Pithamyces - - - - » - - - - - - - » — -
Smchybntry: - — — — - - -7 ~ — — — — - .

Stemphy?um - — - — — — » - ~ — — — — » .

Tnrulu — - - - — - » - - - - — - » - Ulocllzdlum - ~ — — - - - - - A — V - - - cum hyalhle spores 20 250 29 21 270 35 29 300 29 5 70 57 14 100 33 Other colonzd spores 15 210 24 12 150 20 10 130 10 - — — 3 39 7 Eyphal fragments 11 100 12 2 25 3 - — — 1 13 11 1 13 2 Total 53 530 100 50 730 100 100 1,300 100 9 120 100 43 550 100 Fallen/m’ 25 13 — . .

Insect or dust lune pans/m’ - - - ~ -
neclecuon I.1m£!(sp0re.s/m‘) 13 13 13 13 13 General Density 51-75% 51-75% 2550/. 1-25% 1-25% -2, Tmce Analyzed 100% 100% 100% 100% 100%
‘Nate: Tulal counts have been rounded up = Nun-delect Metharl ID:AEMTEKSOP AF10 1 (ASTMD739 1-17) Dhect mlcmxnpy delecunn 1111111: onespam or one hyphal fragment per sample.

Performed by: Cecilia Sttlltz AI-‘.l\?‘EKLabnralory Analysis nepon, Data Sheet 2 nf 3

AEIVITEK
Laboratory Analysis Report
AEMTEl(,!nc. D AEMIEKHQ2211229
ala Sheet 466 Kala Terrace, Fremont, CA94539
Tel. +1 (510)979-1979,Fax.+1 (510) se7-1930 Prajeulll: CltyafMante Serena Submltledtm E»ma1l: [email protected] Prujacl Lmsaxloni City afMame Serena EnviroScience, Inc. wwwaemmkmm Campbell, CA95008 Analysis Performed: Fungal Direct Examinnuan-Mr AEMTEKSample ID 22112796 22112797 22112794} 22112793
CllentSalnpleID 29397160 29397154 34328738 34328719
Sample Lncallon C1tyManager Ol?ce Consulting Plan Checker Inslda Garage Outside From o1'Bldg Air Vnlume (L) 75 75 75 75 Fungal Identlllcallnn Cuunl spores/m‘ % Count Spares/m‘ ‘V. Count spores/m’ caum spores/m‘ % Altemarlu - - - - -
» - — 1 13 <1 Asnospnres 1 13 2 2 26 7 3 39 6 27 350 5
Aspergtllus/Penlcilllum»llke 13 170 26 1 13 3 B 100 16 94 1,200 16 Easidlnspnrns - — - - - - 1 13 2 14 180 2 Blpvlurir/Dresclllera - ~ 7 - - - - » . - - - Hnrrytis - ~ — V - - - - — — - — Cercospara - - - - - - - » ~ - - - Cllaztumlum - - - — V - 1 13 2 - - - Cladaspnrlum 12 160 24 4 52 14 11 140 22 140 1,900 25 Curvularln - - — ~ - - - - - » - - Eplcotcum - - » A — - - - » - — - Gnnadenna - » - - ~ - - - - 1 13 < 1 Myxomyceles/Perlennln/Rust/Smut 2 26 4 » — — J. 13 2 11 140 2 Nigrospara — - - - - - » - — — - .

Oidium — V - - - - — - - — - »
Pemella - - - - - » - - - - - -
Pithomyces - — V - - - - A — ~ - -
Smchylmtry:
- — V - - » - -

V - - -
Sremphylium - - - - - - - - — - - -
Turnln - ~ - — - - - - ~ — - - Ulacladlum - - - — - - - - ~ » - - DLhErhyallne spares 11 140 22 14 130 48 10 130 20 270 3,500 47 Odlercolored spores 10 130 20 5 65 17 10 130 20 12 160 2 Hyphal fragments 1 13 Z 3 39 10 6 78 12 7 91 1 Total 50 650 100 29 330 100 51 560 100 580 7,600 100 Pollen/m‘ - 39 ’ 52
Insectur dustmnepans/m“ - - - - Dectectlun Llmit (spares/in’) 13 13 13 13 General Denslty 1-25% l~25% 26-50% 51-75% % Trace Analyzed 100% 100% 100% 100%
‘Name:Total counts have been munded up - = Non-detect Method ID: AEMTEKSOP M7101 (ASTM D7391-17) Dlrecl mlcrusupy detectlon umn:One spurs ur one llyphal fragment per sample.

Performed by: Cecilia Smllz AEMTEKLaboratory Analysls Report. Data Sheet 3 of :4

Appendix B
ESI’S FIELD NOTES

ALSO USED AS

LABORATORY

CHAIN-OF-CUSTODY FORM

2211279
nviroScience,1..c.

Mal Consulting andlndumlduyglnna mmpnny Day
Dq_\>N“
__V,_ lipojcclI.ocnlio11 Q_j___ Dale
N" ‘a\°i31€2.fts<§?<(31§32éaaz,37 «N am; aeasfamw175’
SampleLoculion ‘
. ,\.b ?)\qV\V\
\\‘»\5
: 1O‘?p\C.¢
I
t U2
(’)pc\«uliu:1 ~————-"=1@ “?’{+
1~1.m-(LPM) 3, \g/
’ K 43/ :

Q
Slarl'l'i1nc4m.In.uy;
V q&_\
' % Oq?
Slop 1'imc tlmluary) 3 l Lb , ®c(
Run'l‘inn:(min.)
‘ S_ 5- _
' g_ S“ C
\In|umc(L) Q K
l‘i|n:r.\'
I §
Fields | _ . ‘
I-‘ihc1‘s/cc ‘,
- I Resulls
' .
|
- 1 .
1 . . ._v . v 4‘ .,
Sump]: N“ Qq ,
SzunplcLocnlinn I3/\%l°L€,
:Mq\/xqg?vHa“ jgavagz
;p'‘’’‘‘‘' ""0" 3
399
~
3 ‘omeaar
= %\<>Kg3;
» I ——~ | +-
Upudlu n ‘ 5
_ t
I-"low(Ll’M) ; \;{ S’ K :
_ms7 \12o‘f um.
\o:;«r 1
Slup Time Inullturyl 9‘ i W q W V
_w
Run 'l'nnu(n1m.) E Y
' E S‘ ‘ 9!?
/ S_ 1
_Vu1umc(L) ‘(>2 :‘7§ _ 4 75?
I’Ihcrs
Start ’I‘i111c4m.Iu.n_r)
l"icld.~: l

City staff
Which city responded
Date Please rate services in a timely your overall
Submitted did you and
receive? experience. efficient
manner.
9/20/2022 Building Satisfactory Agree permit
Building
permit,
9/21/2022 Tree Satisfactory Agree
removal
permit
10/7/2022
Building Satisfactory Agree permit
Building
10/14/2022 permit, Satisfactory Agree Business
License
10/17/2022
Building Satisfactory Agree permit
10/19/2022 Building Satisfactory Agree
oermit
P:/Building/Customer Satisfaction/2022 - 2023 Surveys
Customer Satisfaction Surveys
September 2022 - January 2023
I was able to
Online
I was treated information and
access services
tools (city
in a
and make any courteous
website, permit
necessary and
appointments information) respectful
easily. were easy to
manner. find.

Agree Agree Agree
Agree Agree Agree
Agree Agree Agree
Agree Agree Agree
Agree Agree Agree
Agree Agree Agree
My questions
were answered
Email responses
Please share additional
clearly and I comments about your were timely and understood experience and our how to professio na I.
services.
proceed.
1 he entire permitting
process was great. Staff
Agree Agree was friendly and helpful.

My only complaint would
be that t he review process
I i ~ n 11i h :> Jr,""'
During the entire almost 3
years of our project,
beginning with Site &
Architectural and ending
with our Final Inspection,
Agree Agree we were uniformly very
pleased with the service we
received from all branches
of the City and our
interactions with every
member of the staff.

Agree N/A
The young lady at the front
who I saw when I needed
Agree Agree
to go to the building was
always in a positive
attitude, was helpful and
made me feel welcomed.

Agree Agree
Agree Agree Amazing Staff
2/2023

10/19/2022 Building Satisfactory oermit
Building
10/21/2022 permit, Satisfactory Planning
or Zoning
10/31/2022
Building Satisfactory oermit
11/7/2022 Building Satisfactory oermit
11/8/2022 Building Satisfactory permit
Building 11/11/2022 permit Satisfactory
P:/Building/Customer Satisfaction/2022 - 2023 Surveys
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Customer Satisfaction Surveys
September 2022 -January 2023
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree Amazing Staff
Ill d vvu U, vvUW . 1'11=
typical response to
"construction project" or
"dealing with the city" is
almost always negative. I
cannot stress enough how
incredibly incorrect that
sentiment has been in my
experience with several
departments and
Agree Agree associates working at the
City of Monte Sereno.

Fantastic attention to
detail, timely responses,
friendly staff; clear
explanations for
changes/fees, and an
overal pleasant experience.

Please keep doing
whatever you are doing in
the background. Excellent
• 'I TL ,_ f, - - .,
Agree N/A
Agree Agree
The inspector was very
Agree Agree knowledgeable,
professional, friendly, and
timely. Much appreciated.

The process was responsive
Agree Agree and I received my permit in
a timely fashion.
2/2023

12/8/2022
Building Satisfactory Agree Agree
permit
12/15/2022
Building Satisfactory Agree Agree oermit
Building
12/19/2022 permit, Satisfactory Agree Agree Business
License
12/27/2022 Building Satisfactory Agree Agree permit
Building 1/4/2023 Satisfactory Agree Agree permit
1/6/2023
Building Satisfactory Agree Agree oermit
1/16/2023 Building Satisfactory Agree Agree oermit
Building 1/20/2023 Satisfactory Agree Agree permit
1/25/2023
Building Satisfactory Agree Agree permit
P:/Bullding/Customer Satisfaction/2022 - 2023 Surveys
Customer Satisfaction Surveys
September 2022 - January 2023
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Agree Agree
Everyone that I had contact
with were very professional
and answered all of my
questions promptly. Great
service. Response time was
great.

Overall the process was
smooth and simple. Thanks
to both the office and field
staff members.

At first did not what was
going on because did not
even know that one could
be anonymously suspected
for a permit crime. The
incident turned out to be a
lack of documentation
from 1955 but we figured
out an acceptable solution
for everybody so that is all
good now.

Alan was good to work
with on the building
insoections.

Very friendly staff. Great to
work with.
2/ 2023

Requests filtered by category that have been created last calendar ~uarter and not compared to anyj;hing and filtered to all categories within all geograP-hies
L Table Vi-ew Chart View
Showing Results from 10/1/2022 to 1/1/2023
OTA: Days to Acknowledge OTC: Days to Close O&O: Open and Overdue Category Created Ack Closed DTA DTC SLADays % in SLA Overdue Open Sidewalk Issue 3 ·o 3 0.0 7.3 0.0 0 0 0
I Vegetation Removal 2 0 2 0.0 3.3 0.0 0 0 0
, _________ _
Drainage/Flooding Issue 0 0.0 4.0 0.0 0 0 0
-- --·-------· -----~-------------
Illegal Dumping 0 0.0 14.5 0.0 0 0 0
-· ------ -
Traffic or Street Sign Issue 0 0.0 0.1 0.0 0 0 0
' I Totals 8 0 8 0.0 5.9 0 0 0
O&O
0 0
0 0
0 0

CITY OF MONTE SERENO

STORM/EMERGENCY PHONE LIST

FOR INTERNAL DISTRIBUTION ONLY
Updated 01/19/2023
TREES
Business Hours After Hours
Los Gatos Parks & Public
Works Maintenance

1. Don Wimberly
408-930-4066 Message Line
Personal Cell Phone 408-399-5770
ext. 1

2. Alan Cunningham 831-588-1616 Same as Above
Personal Cell Phone

3. Steve Leonardis 669-242-0480
Same as Above Personal Cell Phone

STORM DRAINS
Business Hours After Hours
Los Gatos Parks & Public
408-930-4066 Works Maintenance

1. Don Wimberly Personal Cell Phone Message Line
408-399-5770
ext. 1

2. Alan Cunningham 831-588-1616 Same as Above
Personal Cell Phone
Steve Leonardis 669-242-0480 3. Same as Above Personal Cell Phone

STOP SIGNS
Business Hours After Hours
Los Gatos Parks & Public
408-930-4066 Works Maintenance

1. Don Wimberly Personal Cell Phone Message Line
408-399-5770
ext. 1
Alan Cunningham 831-588-1616

2. Same as Above Personal Cell Phone

3. Steve Leonardis 669-242-0480 Same as Above Personal Cell Phone P:\Front Office\Emergency Phone List 1.19.23.docx

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Discussion and Consideration of a City of Monte Sereno Community Grants Deadline, Selection Dates, and Budget Amount
Recommendation(s):

Staff recommends the Monte Sereno City Council chose dates for application deadlines, selection, and a budgeted amount for Community Based Organization Grants or CBO Grants.

Background Information:

In 2020, the City of Monte Sereno City Council adopted a new Community Based Organizations, or CBOs Grants policy. In addition, Monte Sereno City staff created and posted on the Monte Sereno City website, a new CBO application. The intention of adopting policy language and the application was to establish fair guidelines and direction for requesters so Councilmembers could better accommodate the public with grant requests.

Analysis:

Staff recommends a set amount of available funds to aid in the budget process. For instance, in FY 2022-2023, $20,000.00 has been awarded collectively by the City of Monte Sereno for all CBO Grants. Staff recommends $20,000.00 for the 2023-2024 budget which may be increased in the future by majority vote of council during future budget cycles.

In addition, a deadline to complete the application process must be established. For instance, if grants are to be distributed in June upon adoption of the annual budget, the application process should begin March 1, 2023, and conclude May 1, 2023. Applications are submitted online or to the City Clerk. Council will select CBO grant recipients at the May 16, 2023, City Council meeting.

Fiscal Impact:

If approved, the Council will allocate $20,000.00 in the City's 2023-2024 budget.

Alternatives:

1. Adopt no formal dates or amounts for CBO applications and deadlines

2. Choose alternative dates and limits for CBO applicants

Conclusion:

A fair and equitable grant process application and deadline period will better serve the community and aid the Monte Sereno City Council in making CBO grant decisions. Staff believes choosing the set amount of $20K in grant money will make the process easier to plan for the annual FY 2023-2024 budget.

Public Noticing:

The City of Monte Sereno's council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Serena's website located at www.montesereno.org.

Attachments:

Community Grants Letter
Community Grants Application Sample

Community Grants Policy
The City of Monte Sereno recognizes the value of Community Based Organizations and their contribution to residents of Monte Sereno. Historically, Community Based Organizations (CBOs) have enhanced the quality of life and provided enjoyment for residents. Most CBOs are comprised of volunteers from Monte Sereno and surrounding communities.

Examples of CBO’s include but are not limited to service clubs, art, music, or education programs, senior services, and organizations hosting local public events. The City of Monte Sereno has established guidelines for CBOs which allow a fair and equitable opportunity to seek funding grants from the City of Monte Sereno.

Community Based Organization Grants Evaluation Criteria 1) The organization or entity must be a local entity, serve Monte Sereno Residents, or have a nexus to the Monte Sereno Community.
2) The organization or entity must provide their services or event free to the public. 3) The organization or entity must be a non-profit (Internal Revenue Code Section 501(c)(3) or similar). 4) The organization or entity must comply with all local, state, and federal laws including but not limited to nondiscrimination requirements. 5) The organization or entity must be volunteer led.
6) Funding cannot be used for lobbying activities or political advocacy.

Application Process
Applications for fiscal year 2023-2024 must be filed by May 1, 2023. The City Council will consider applications at the City Council meeting May 16, 2023, at 7:00 p.m. at Monte Sereno City Hall.

Insurance Coverage
All CBOs who receive funding grants through the City of Monte Sereno must maintain their own insurance policies for their entities and events. In addition, grantees shall agree to defend, indemnify, and hold harmless the City of Monte Sereno, and its elected and appointed officers, employees, agents, and volunteers, of all liability and claims which could arise from their organizations or events.

Contact Information
Applicants may submit their questions or follow up on the grants process through the City of Monte Sereno Clerk’s Office. Contact information is provided below:

Attn: City Clerk
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
(408) 354-5284
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

Fo Mcenter
By signing in or creating an account, some fields will
auto—populate with your information and your
submitted forms will be saved and accessible to you.

Community Grant Application
Entity Name*
I
EntityIEvent Location
J
is event open is event free is this a
to the public? for volunteer-led _Select CV
attendees? event?
~— Select CV —~ Select CV
Grant Request
* 1
Maximum $5,000
Has- your

Contact Name* Title
l
Organization Name is this a non—profit
]
’ 7
»
7 V’ l N -' organization?
~~ Select One ~- V
Organization Address
Phone*
l
Building Community
How will your event build a sense of community?
Electronic Signature Agreement*
Applicant hereby agrees, on behalf of itself and its
successors and assigns, to indemnify, defend and hold the City of Monte Sereno, its officers, officia s, agents,
employees, boards, commissions, and volunteers free and harmless from and against any and all c aims, demands,
causes of action, damages, liabilities, cost of expenses (including attorney's fees), arising out of or in any manner relating to the community grant funding provided by the City of Monte Sereno, including without imitation any
claims, damages, losses, or liabilities arising out of
Applicant's events or operations making use of such
community grant funding. Applicant furtner agrees that as a condition of receiving funding from the City of Monte
Sereno, Applicant will obtain general liability insurance, covering Applicant's operations (including completed
operations) and any events organized or hosted by
Applicant, with policy limits in the amount of at least $1 million per claim. The policy or policies shall be endorsed to name the City of Monte Sereno, its officers, officials, employees, agents and volunteers as additional insured
parties. Applicant agrees to provide a certificate of
insurance and endorsement(s) to the policies to the City of

Email address
This field is not part of the
form submission.

CD Governmeht Websites by CivicPlus®

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Discuss Hosting a City Picnic and Consider a Budget for the City Picnic Recommendation(s):

Staff recommends that the City Council whether to host a City Picnic and if so, determine the budget and direct staff to proceed with coordination.

Background Information:

For more than 15 years, the City of Monte Sereno has hosted a Citywide picnic for its residents on a Sunday afternoon in late summer/early fall at Vasona County Park. Each year the number of residents attending the event has grown. Approximately, 361 people attended the picnic held in August 2022.

The City Picnic originated with the City’s 50th anniversary celebration and was coordinated by members of the community and Councilmembers. Staff assisted with logistics and the Councilmembers cooked with community members assisting with various details. As the event attendance grew, the Council decided to hire a professional caterer. Since then, staff has taken lead on coordinating all aspects of the picnic including catering, community outreach, equipment rental and other various tasks. In the past, the Youth Commission assisted with hosting an ice cream sundae bar as well as assisting with various aspects of the event.

In FY2021-2022, the City Council allocated a budget of $15,000 for the event. This amount was allocated in the budget to include catering, dessert, beverages, supplies, and other miscellaneous expenses. The final cost of the 2022 picnic was $12,838.26. The amount spent was lower than budgeted due to using food trucks to cater the picnic food because the previous barbeque vendor used went out of business.

If the City Council decides to proceed with hosting a City Picnic, staff recommends that $15,000 be budgeted in FY2023-24 for the 2023 picnic.

Fiscal Impact:

If the City Council decides to host an event, the City Council would determine the budget for the event and the amount will be included in the FY2023-24 Budget.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica,
Department: City Clerk
Title: Discussion and Consideration on Forming an Finance Ad Hoc Committee Recommendation(s):

Staff recommends that the City Council discuss and consider the formation of an Finance Ad Hoc Committee
Alternatives:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

STAFF REPORT
Meeting: City Council - Feb 21 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica,
Department: City Clerk
Title: Discussion and Consideration on Office Hours for Councilmembers Recommendation(s):

Staff recommends that the City Council discuss and consider office hours for Councilmembers.

Alternatives:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.