Agenda — Monte Sereno City Council, April 18, 2023

AGENDA
City of Monte Sereno
Tuesday, April 18, 2023
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY

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The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

1. Holocaust Days of Remembrance 5

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the Minutes of the March 28, 2023 Regular City Council Meeting and March 28, 2023 Special City Council Meeting Staff recommends approve the minutes of the March 28, 2023 Regular City Council Meeting and March 28, 2023 Special City Council Meeting.

Staff Report -SR-22-148 - Pdf
6 - 13

2. Approve Warrant List Dated April 18, 2023 in the Amount $202,329.34 Staff recommends the City Council approve the Warrant List.

Staff Report - SR-23-088 - Pdf
14 - 16

3. Accept the FY 2022-23 Mid-Year Budget Report
Staff recommends the Council accept the FY 2022-23 Mid-Year Budget Report.

Staff Report - SR-23-089 - Pdf
17 - 33

4. Accept the Treasurer's Report for the Period Ending January 31, 2023 Staff recommends the City Council accept the Treasurer's Report for the period ending January 31, 2023.

Staff Report - SR-23-087 - Pdf
34 - 53

5. Adoption of 2023-2024 City Council Goals 54 - 56

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It is recommended that the City Council Adopt the 2023-2024 City Council Goals and Accept the Summary Notes and related materials, which inform the Council’s consensus direction set at the Study Session.

Staff Report - SR-23-093 - Pdf

PUBLIC HEARINGS

UNFINISHED BUSINESS

1. Introduction and Waiver of First Reading of Ordinance No. NS-234, and Ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms) or Provide Other Direction
Staff recommends the City Council either introduce and waive the first reading of Ordinance No. NS-234, an ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms) or provide other direction.

Staff Report - SR-23-090 - Pdf
Public Comment
Additional Document
57 - 84

NEW BUSINESS

1. Introduction and Waiver of First Reading of Ordinance No. NS-235 an Ordinance of the City Council of the City of Monte Sereno Amending Section 10.06.130 (Height of Fences), Section 10.06.140 (Accessory Dwelling Units; Junior Accessory Dwelling Units; Standards And Requirements), Section 10.08.050 (Permit Process), and removing Section 10.08.060 (Appeal To Council), and Section 10.14 (Building Site Approval).

Staff recommends that the City Council introduce and waive the first reading of Ordinance No. NS-235.

Staff Report - SR-23-085 - Pdf
85 - 93

2. Consider and Accept the City Manager's Quarterly Report Staff recommends that the City Council consider and accept the City Manager's quarterly report.

Staff Report - SR-23-092 - Pdf
94 - 107

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Last Meeting Next
Meeting
Craig
Monte Sereno Youth Commission 03/14/23 04/20/23

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Santa Clara County Library JPA 01/26/23
Ellahie
Cities Association – Board of Directors 04/13/23 05/11/23 Cities Association – Legislative Action Committee 04/13/23 05/11/23 Cities Association – City Selection Committee 02/09/23 05/11/23 Joint Venture Silicon Valley Network

Turner
West Valley Sanitation District 04/12/23 05/10/23
VTA State Route 85 Policy Advisory Board
Comprehensive County Expressway Planning Study

Wolsheimer
Silicon Valley Animal Control Authority 03/22/23
Santa Clara Valley Water District Commission 04/12/23
Mekechuk
Valley Transportation Authority Policy Advisory Committee 04/13/23 West Valley Clean Water Board 02/02/23 05/04/23
West Valley Solid Waste/Recycling JPA 02/02/23 05/04/23 Silicon Valley Clean Energy Authority 02/08/23 03/08/23 Association of Bay Area Governments 02/16/23 03/16/23
League of California Cities Peninsula Division
West Valley Mayors & Managers 02/22/23 03/22/23

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

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HOLOCAUST DAYS OF REMEMBRANCE, 2023
WHEREAS, the Holocaust was the state-sponsored, systematic persecution and annihilation of European Jewry by Nazi Germany and its collaborators between 1933 and 1945. Jews were the primary victims. Six million Jews were murdered; Five million Slavs; Roma, people with disabilities, and Poles were also targeted for destruction or decimation for racial, ethnic, or national reasons.

Millions more, including gay men, Jehovah’s Witnesses, Soviet prisoners of war, and political dissidents, also suffered grievous oppression and death under Nazi tyranny; and
WHEREAS, the history of the Holocaust offers an opportunity to reflect on the moral responsibilities of individuals, societies, and governments; and
WHEREAS, we the people of the City of Monte Sereno should always remember the terrible events of the Holocaust and remain vigilant against hatred, persecution, and tyranny; and
WHEREAS, we the people of the City of Monte Sereno should actively rededicate ourselves to the principles of individual freedom in a just society; and
WHEREAS, the Holocaust Days of Remembrance have been set aside for the people of the City of Monte Sereno to remember the victims of the Holocaust as well as to reflect on the need for respect of all peoples; and WHEREAS, pursuant to an Act of Congress (Public Law 96-388, October 7, 1980), the United States Holocaust Memorial Council designates Holocaust Days of Remembrance of the Victims of the Holocaust to be sunset Monday, April 17, through nightfall Tuesday, April 18th 2023, including the Day of Remembrance known as Yom HaShoah; and NOW, THEREFORE, I Bryan Mekechuk, Mayor of Monte Sereno, do hereby proclaim the week of Sunday, April 16th, through Sunday, April 23rd, 2023, as Days of Remembrance in memory of the victims of the Holocaust and in honor of the survivors as well as the rescuers and liberators, and further proclaim that we, as citizens of the City of Monte Sereno, should work to promote human dignity and confront hate whenever and wherever it occurs.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Monte Sereno this 18th day of April 2023.
________________________________
Bryan Mekechuk, Mayor

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STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the March 28, 2023 Regular City Council Meeting and March 28, 2023 Special City Council Meeting
Recommendation(s):

Staff recommends approve the minutes of the March 28, 2023 Regular City Council Meeting and March 28, 2023 Special City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
03-28-23 Regular Meeting Minutes DRAFT
03-28-23 Special Meeting Minutes DRAFT

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MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

March 28, 2023

MEETING CALLED TO ORDER
At approximately 7:03 p.m., Mayor Mekechuk called the meeting to order.

Councilmember Turner stated participating at tonight's meeting remotely under Emergency Circumstance.

By unanimous vote the Council approved Councilmember Turner to participate in the meeting remotely under Emergency Circumstance.

PLEDGE OF ALLEGIANCE
Acting Los Gatos-Monte Sereno Police Captain Nylander conducted the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Craig, Councilmember Ellahie, Vice Mayor Wolsheimer and Mayor Mekechuk
Present – Remote: Councilmember Turner
Staff: City Manager Leonardis, Assistant City Attorney Bazzano, Finance Officer Samoranos, City Planner Perkins and City Clerk Gonzalez-Langarica

ORDERS OF THE DAY
Mayor Mekechuk stated receiving a message from Ryan Coonery stating he was unavailable for his presentation of this evening.

PRESENTATIONS

1. Monte Sereno Police Services Presentation Report July 2022-December 2022 by Chief of Police Jaime Field and Acting Captain Nylander.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Former Mayor Shawn Leuthold
With no one else wishing to speak, Public Comment was closed.

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2. City of San Jose – Intergovernmental Affairs Presentation by Ryan Coonerty CANCELLED

PRESENTATION

ORAL COMMUNICATIONS
Vidya Rangasayee spoke on the recent power outages that lasted over 55 hours and the difficulties it caused to many Monte Sereno residents. Resident Rangasayee expressed PG&E failed its customers and questioned what cities and counties are doing to hold PG&E accountable.

WRITTEN COMMUNICATIONS
None.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve the Minutes of the March 7, 2023 Regular City Council Meeting

2. Approve Warrant List Dated March 21, 2023 in the amount $72,945.95 MOTION: Motion by Councilmember Craig to approve the Consent Calendar.

Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed unanimously. (5-0-0)

PUBLIC HEARINGS
None.

UNFINISHED BUSINESS

1. Introduction and waiver of first reading of Ordinance No. NS-234, and ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms) Mayor Mekechuk read a public comment received by Former Mayor Lawler into the record.

City Planner Perkins provided a staff report and answered questions from the Council.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Stanley Watt
▪ Michael Benison
▪ Former Mayor Shawn Leuthold
With no one else wishing to speak, Public Comment was closed.

MOTION: Motion by Councilmember Craig to move the Introduction and waiver of first reading of Ordinance No. NS-234, and ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms) to another meeting for continuation. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (3-2-0 Noes: Ellahie, Turner)
Council directed staff to (1) analyze structural coverage and recommend changes to the structural coverages that would compensate for the removal of swimming pools from structural coverage by appropriate reduction in the impervious coverage to allow the absorption of water

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into the underground aquifers to maintain sufficient water in the City; and (2) collaborate with Former Mayor Shawn Leuthold in reviewing alternatives and performing coverage calculations.

NEW BUSINESS

1. Discuss Installation of a Neighborhood Incident Command Post (NICP) for the Community Emergency Response Team (CERT)
City Manager Leonardis provided a staff report.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Edgardo Laber
▪ Stanley Watt
▪ Omar Billawala
With no one else wishing to speak, Public Comment was closed.

Council directed staff to bring this item back in a future meeting (in 60 days or so) after gathering more information or alternatives.

2. Consideration of Two (2) Applications to Fill One (1) Vacancy on the Monte Sereno Better Streets Commission for an Unexpired Term Ending December 31, 2023 Councilmember Craig recused himself because he has a professional relationship with one of the applicants.

City Clerk Gonzalez-Langarica provided a staff report.

Applicant Omar Billawala spoke.

Discussion commenced. Vice Mayor Wolsheimer stated that having Commissioners from various neighborhoods in Monte Sereno would bring a full perspective on the streets to the Better Streets Commission as compared to having Commissioners concentrated in a smaller geographic area. Mayor Mekechuk thanked the three qualified candidates for their interest in volunteering to serve on the Better Streets Commission.

Mayor Mekechuk opened the item for Public Comment. Since there was no one wishing to speak, the Public Comment was closed.

MOTION: Motion by Vice Mayor Wolsheimer to Appoint Omar Billawala to Fill the One Vacancy on the Monte Sereno Better Streets Commission. Seconded by Councilmember Craig.

VOTE: Motion passed. (3-1-1 Noes: Turner, Abstain: Craig)

COMMITTEE/COMMISSION REPORTS
Councilmember Craig reported on the Youth Commission meeting held earlier this month. He shared KCAT presented at the meeting and extended an invitation to the Youth Commission to participate in a media project around Monte Sereno.

Mayor Mekechuk stated the Youth Commission will be starting recruitment.

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Councilmember Ellahie reported in his last meeting with the Cities Association, they went through upcoming housing bills. He also spoke on two bills sponsored by Valley Water. AB 939 (Pellerin) Smart Financing for Valley Water Infrastructure and AB 1469 (Kalra) Valley Water – Assisting Unsheltered People. Councilmember Ellahie expressed some concerns around bill AB 1469 (Kalra) Valley Water – Assisting Unsheltered People.

Councilmember Turner stated nothing to report.

Vice Mayor Wolsheimer reported on the Silicon Valley Animal Control meeting and explained it was mainly a financial meeting. There was discussion on increases on the Fee Schedule and discussion on the budget for the upcoming fiscal year. This was their first in-person meeting in 3 years.

Mayor Mekechuk stated having nothing to report on the Cities Association - City Selection Committee. The Valley Transportation Authority Policy Advisory Committee meets next month in April. Unfortunately, neither Councilmember Craig nor the Mayor could attend the last meeting.

West Valley Clean Water Authority Board and West Valley Solid Waste Joint Management Authority meet on the same day and the next meeting is in the first week of May; therefore, there was nothing to report on either of them. For Association of Bay Area Governments, there was nothing to report.

Mayor Mekechuk shared he is now on the Santa Clara County Recycling and Solid Waste Reduction Commission. Next meeting is going to be next month in Morgan Hill. Mayor Mekechuk plans on hosting a remote meeting from the Monte Sereno Council Chambers.

The Mayors of Santa Clara County are asking for signatures from all Mayors but, before that, Mayor Mekechuk would like to have Ryan Coonery present to the Council and ensure consent from all Councilmembers.

West Valley Mayors & Managers met last week. During this meeting, there was discussion on concealed carry. Mayor Mekechuk would like City Manager Leonardis to coordinate with Town Manager Prevetti to ensure Monte Sereno is moving in the same direction as Los Gatos.

Lastly, Mayor Mekechuk reported on the Community Center Committee that met this morning. The Committee discussed coming back to have the Committee talk about the finalization of what the design is for the Community Center and having the Committee then present to the City Council.

COUNCILMEMBER COMMENTS
Councilmember Turner would like a report on the See-Click-Fix.

Councilmember Ellahie would like the Council to be part of the Chefs of Compassion event hosted by West Valley Community Services, next year. Councilmember Ellahie sent an invitation to all City Councilmembers, but tickets were sold out. He encouraged Monte Sereno Councilmembers to attend this function next year.

CITY MANAGER’S REPORT
City Manager Leonardis gave a friendly reminder to the Council of this upcoming Saturday, April 1, 2023, Special Meeting for the Annual Goal Setting Session. Also, he shared that the Social Justice Award has been launched to the community for applications.

FUTURE AGENDA ITEMS
Councilmember Ellahie would like to invite the service provider for Monte Sereno’s water needs to a

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future meeting to touch on the topic of swimming pool water usage.

Councilmember Turner stated she is interested in seeing a report on the Builders Remedy Act.

Mayor Mekechuk would like an analysis of cash balances and short-term investments, and involvement of the Ad Hoc Finance Committee on this matter.

ADJOURN
The meeting adjourned at approximately 10:14 p.m.

Bryan Mekechuk, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

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MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
6:00 p.m.

March 28, 2023

MEETING CALLED TO ORDER
At 6:08 p.m., Mayor Mekechuk called the meeting to order.

Councilmember Turner stated participating at tonight's meeting remotely under Emergency Circumstance.

By unanimous vote the Council approved Councilmember Turner to participate in the meeting remotely under Emergency Circumstance.

ADJOURN TO CLOSED SESSION
Mayor Mekechuk opened the item for Public Comment.

With no one wishing to speak, Public Comment was closed.

City Council adjourned to Closed Session at approximately 6:08 p.m.

CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Attorney

RECONVENE TO OPEN SESSION
City Council reconvened to Open Session at approximately 6:50p.m. with Mayor Mekechuk, Vice Mayor Wolsheimer, Councilmember Craig, and Councilmember Ellahie present. (Absent:

Councilmember Turner)

REPORT ON ACTION TAKEN DURING CLOSED SESSION

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Mayor Mekechuk stated there were no reportable actions.

ADJOURN
The meeting adjourned at approximately 6:52 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated April 18, 2023 in the Amount $202,329.34 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:
2023 04 18 Warrants List

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CITY OF MONTE SERENO

April 18, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
20243 Alana Consulting, LLC
Hourly Services (02/27/2023 to
06/26/2023) ($5118) and ePermit
Development ($6785)
11,902.50 01-765
20244 Apex Asphalt Paving 6" Asphalt removal & installation at Daves Ave and Quito Rd 4,070.00 01-845
20245 BMI Imaging Systems Web hosting March 2023 225.00 01-715 20246 Delta Dental of
California Dental Insurance Premiums 704.94 01-635
20247 KTUA Bicycle & Pedestrian Master Plan (CIP2022-F) 4,000.00 05-925 20248 Pacific Gas & Electric
Electricity services for City Hall ($459),
Loma Serena Ltg Dist ($180), Monte
Sereno & Hwy street lighting ($193) and
Rose Andrews Ltg Dist ($47).
879.52
01-705
40-935
05-890
50-945
20249 RICOH USA, INC. Printer copier fee 20.00 01-725
20250 Ridley Master Legal services for Padgett case 423.00 01-427 20251 STATE CONTROLLER
OFFICE
Preparation and filing Annual Street
Report FY 2021-22 2,995.65 12-472
20252 Town of Los Gatos
Finance Depa Police services 84,217.00 03-545
20253 Vision Service Plan (CA) Vision care insurance premiums 223.58 01-636 20254 BKF Engineers
Hwy 9 Safety Improvement Gap Closure
Through Monte Sereno Project (CIP2022-E) 402.00 05-870 20255 Frontier
Communications Dedicated landline at City Hall 77.95 01-720 20256 Mello Pipelines, Inc.

Constitution Ave Culvert Repair ($8600)
and Constitution Ave Cul-De-Sac Clean
silt and debris. Clean out existing
manhole and inlet ($8580).
17,180.00 05-850
20257 Rowena Turner Attend HKETO Event - Mileage ($17), Parking ($7) and CPAA Fee ($50). 73.50 01-505
20258 The A.I.M.S.

Corporation
City Engineer Consultant - Don Wimberly
(02-27-2023 to 04/02/2023) 17,100.00 01-765
20259 MissionSquare - 301546 Fund 457 Plan - March 2023 1,433.40 01-660 20260 Association of Bay Area
Government Natural gas services for City Hall 236.12 01-705 20261 Alamo Landscaping &
Maintenance Landscape maintenance for City Hall 550.00 01-860 20262 Alana Consulting, LLC Plan Check Services (for 01/01/2023 through 03/31/2023) 39,916.00 01-765
20263 Burke,Williams &
Sorensen, LLP City Attorney Services 7,144.80 01-427
20264 California Building
Standards Commission
Building Standards Administration
Special Revolving Fund (BASASRF)
Quarterly Fee ending March 31, 2023
261.00 01-532
20265 CIVICPLUS Balance due on invoice #244275 26.19 01-720 1 of 2 Page 15 of 107

CITY OF MONTE SERENO

April 18, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
20266 Crystal Springs Water
Co Drinking water services for City Hall 85.00 01-710
20267 Department of
Conservation
Strong Motion Instrumentation and
Seismic Hazard Mapping Fee for the
Quarter ending March 31, 2023
895.00 01-531
20268 Heidi's Commercial
Cleaning
City Hall monthly cleaning services and
cleaning supplies 750.00 01-860
20269 KTUA
Monte Sereno Bicycle Pedestrian Master
Plan project - Final of original agreement
(CIP-2022-F)
2,190.00 05-925
20270 State Compensation Ins
Fund
Workers' Comp Insurance premium for
two months. 1,107.82 01-642
20271 Wells Fargo Bank
Office supplies ($1174), Communications
($404) including office phone services
($316), City Clerk Association of
California membership dues ($365),
Technical Track Series 100 training for
City Clerk ($450), Software renewal
($333) and building repair maintenance
supplies ($152)
2,879.01
01-710
01-720
01-745
01-770
01-811
01-860
20272 Bay Area News Group Publish legal classified on ORD NS-233 195.50 01-565 20273 COMCAST Internet services for City Hall 106.67 01-720 20274 corodata Shredding, Inc. Standard record storage carton, 3" blueprint tube carton and Plan carton. 58.19 01-710
TOTAL WARRANT LIST $202,329.34

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
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STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the FY 2022-23 Mid-Year Budget Report
Recommendation(s):

Staff recommends the Council accept the FY 2022-23 Mid-Year Budget Report.

Background Information:

The purpose of this report is to update the City of Monte Sereno's City Council on the status of the City's fiscal status as of March 31, 2023. This report includes highlights of major changes in the revenue and expenditures from the original FY 2022-23 Adopted Budget. Staff also provided details of all accounts in the FY 2022-23 Budget.

Analysis:

Staff has completed a comprehensive review of the Fiscal Year 2022-23 Budget and is providing the City Council with a status report as of the end of March 31, 2022. Staff's process was to download from the Sage General Ledger all transactions from July 1, 2022 through March 31, 2023 and thoroughly analyze all revenue and expenditure transactions.

Overall, the City's Budget is balanced and the City is projected to achieve $4.8 Million in revenues ($389 Thousand lower) versus the FY 2022-23 Adopted Budget. The City is projected to spend $4.8 Million in expenditures ($946 Thousand lower) versus the FY 2022-23 Adopted Budget. Net draw against fund reserves is expected to be $4 Thousand ($557 Thousand lower) versus the FY 2022-23 Adopted Budget.

Attached is a FY 2022-23 Mid-Year Budget vs. Adopted Budget Narrative Report that details the major revenue and expenditure changes.

Fiscal Impact:

Fiscal Impact:
 Revenues $4.8 Million in FY 2022-23 Mid-Year Budget, $389 Thousand lower vs. the Adopted Budget.
 Expenditures $4.8 Million in FY 2022-23 Mid-Year Budget, $946 Thousand lower vs. the Adopted Budget

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 Net draw against Fund Reserve balances $4 Thousand in FY 2022-23 Mid-Year Budget, $557 Thousand lower vs. the Adopted Budget.

Conclusion:

Overall, the FY 2022-23 Mid-Year Budget Report is balanced. Staff recommends acceptance of the presented FY 2022-23 Mid-Year Budget Report.

Public Noticing:

The City of Monte Sereno's Council meeting agenda was posted on the bulletin board outside of Monte Sereno's City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

FY 2022-23 Mid-Year Budget Narrative (Final)
FY 2022-23 Mid-Year Budget (Final 04-10-2023)

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1 | P a g e
FY 2022-23 Mid-Year Budget vs. Adopted Budget Narrative FY 2022-23 Mid-Year Budget
Vs. Adopted Budget Narrative
Revenues

SIGNIFICANT FULL-YEAR VARIANCES TO THE ADOPTED BUDGET NARRATIVE  Revenues $4.8 Million ($0.4M lower versus FY 2022-23 Adopted Budget)  Property Tax $2.4 Million, $37k higher versus FY 2022-23 Adopted Budget - Secured property taxes per Santa Clara County Assessor’s Estimate no change vs. Adopted Budget. - SB 813 Supplemental run rate YTD $10k higher.
- Police Special Tax Assessment $23k higher vs Adopted Budget.  Licenses and Permits $746k, $167.8k lower versus FY 2022-23 Adopted Budget:
- Permit activity $168k lower versus budget due to higher interest rates and concerns over the economy.  Franchise Fees $310k, no change versus FY 2022-23 Adopted Budget:
- No Change vs. Adopted Budget
 Intergovernmental $232k, $4k lower versus FY 2022-23 Adopted Budget:
- Minimal change versus the Adopted Budget.
 Other Revenues $205k, $76k lower versus FY 2022-23 Adopted Budget:
- Road Impact fees $70k lower versus the Adopted Budget – City Engineer estimate. - Storm drain fees $10k lower versus Adopted Budget – City Engineer estimate.

 Gas Tax $191k, no change versus FY 2022-23 Adopted Budget:
- No Change versus the Adopted Budget.
 Real Property Tax $98k, $47k lower versus FY 2022-23 Adopted Budget:
- Real property transfer tax $47k lower based on January 2023 YTD run rate.  Sales and Use Tax $9k, $3k lower versus FY 2022-23 Adopted Budget:
- Lower sales tax estimate based on January 2023 YTD run rate.  Federal Relief Funds and Other $608k, $165k lower versus FY 2022-23 Adopted Budget:
- Budgeted for an unidentified funding source of $165k from potentially energy, parks or rescue funding was not identified. Included in the $608k figure - $18k from Silicon Valley Clean Energy, $$180k prop 68 per Capita program and needs to be expended by December 31, 2023 and $410k Federal Relief Funds. -
 Investment Income/Interest $50k, $39k higher versus FY 2022-23 Adopted Budget:
- LAIF interest rates higher than the Adopted budgeted.

Page 19 of 107 ends

2 | P a g e
FY 2022-23 Mid-Year Budget vs. Adopted Budget Narrative FY 2022-23 Mid-Year Budget
Vs. Adopted Budget Narrative
Expenditures

SIGNIFICANT FULL-YEAR VARIANCES TO THE ADOPTED BUDGET NARRATIVE  Expenditures $4.8 Million, $0.9M lower versus FY 2022-23 Adopted Budget  Personnel $1.3 Million, $236k lower versus FY 2022-23 Adopted Budget - City Engineer resigned in September 2022, City Clerk resigned in October 2022, delayed hiring of a combined Code Enforcement/Building Inspector, and the deputy City Clerk replaced the outgoing City Clerk.  Building and Improvement $600k, $125k lower versus FY 2022-23 Adopted Budget - Annex building improvement project $600k in Mid-Year Budget. Removed $125k for parking lot improvement project.
 Construction $46 Thousand, $45k higher versus FY 2022-23 Adopted Budget:
- The Bicycle Pedestrian project by contractor KTUA ($28k) and Daves Avenue Neighborhood Improvement Project ($9k).
 General Government $327 Thousand, $129k lower versus FY 2022-23 Adopted Budget:
- Lower IT support costs from Dicar Networks and EMC Planning Group expenses for the Housing Element project ($128k lower).
 Maintenance $582 Thousand, $393k lower versus FY 2022-23 Adopted Budget:
- Adopted Budget had $27k for Daves Neighborhood Improvement Project (lower by 2k) and $600k for Highway 9 Safety Improvement project (lower by $594k). Pavement Management Program $95k higher vs Adopted Budget, storm drain repairs and emergency repairs $49k higher.  Administration $630 Thousand, $101k higher versus FY 2022-23 Adopted Budget:
- Hired temporary City Engineer Consultant higher $75k and Building Inspector consultant higher $34k.  City Attorney $100 Thousand, $150k lower versus FY 2022-23 Adopted Budget:
- City Attorney on budget and lowered other legal services based on 7-month run rate – lower by $150k.  Building Maintenance $47 Thousand, $17k higher versus FY 2022-23 Adopted Budget:
- Includes $600k Annex Building project (CIP-2022-B).
 Equipment / Improvements $36 Thousand, $53k lower versus FY 2022-23 Adopted Budget:
- No new equipment purchases lower by $15k vs. the Adopted Budget and Computer purchases and Software renewal lower by $38k vs. the Adopted Budget.

Page 20 of 107 ends

3 | P a g e
FY 2022-23 Mid-Year Budget vs. Adopted Budget Narrative FY 2022-23 Mid-Year Budget
Vs. Adopted Budget Narrative
Fund Balances

Page 21 of 107 ends

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,326,700 1,523,773 2,363,347 36,647 1.6%
914,100 440,213 746,300 (167,800) -18.4%
310,000 132,459 310,000 0 0.0%
236,485 131,661 232,285 (4,200) -1.8%
280,700 116,244 204,970 (75,730) -27.0%
191,000 99,867 191,000 0 0.0%
11,200 51,715 50,259 39,059 348.7%
145,000 56,926 97,600 (47,400) -32.7%
12,000 5,168 8,900 (3,100) -25.8%
772,100 409,905 607,500 (164,600) -21.3%
3,000 716 1,200 (1,800) -60.0%
5,202,285 2,968,648 4,813,361 (388,924) -7.5%
Page: 1 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 22 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment
per Assessor's Report May 5,
2022 - Total $89,000

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)

TOTAL FEDERAL RELIEF FUNDS
Notes to Relief Funds (Federal & Other) $772k
01-298 Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023
Federal Relief Funds ($409.5k) -
Awarded Coronavirus State and local
Fiscal Recovery Funds.

Unidentified energy, Parks, or
Rescue Funding ($164k) - To be
determined
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,108,700 1,277,498 2,108,700 0 0.0%
89,000 90,605 90,605 1,605 1.8%
5,000 2,690 4,600 (400) -8.0%
35,000 39,635 45,000 10,000 28.6%
89,000 111,842 111,842 22,842 25.7%
0 1,328 2,300 2,300 N/A
0 119 200 200 N/A
0 2 0 0 N/A
0 53 100 100 N/A
0 0 0 0 N/A
2,326,700 1,523,773 2,363,347 36,647 1.6%
12,000 5,168 8,900 (3,100) -25.8%
12,000 5,168 8,900 (3,100) -25.8%
772,100 409,905 607,500 (164,600) -21.3%
772,100 409,905 607,500 (164,600) -21.3%
Page: 2 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 23 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

LICENSE AND PERMIT FEES
01-231 SB1186 Fees
01-232 Business License
01-234 ConstructionTax
01-235 SMIP
01-236 Construction Permits
01-237 Grading Permits
01-238 SB1473 (BSASRF)
01-240 Subdivision Fee
01-241 Site Development\Use\Variance\
01-242 Zoning Fees
01-243 Planning Miscellaneous
01-244 Encroachments
01-245 Community Planning Fee
. TOTAL LICENSE & PERMITS
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
109,000 55,460 109,000 0 0.0%
82,000 44,407 82,000 0 0.0%
191,000 99,867 191,000 0 0.0%
17,600 0 17,600 0 0.0%
38,000 0 38,000 0 0.0%
38,400 0 38,400 0 0.0%
130,000 75,801 129,900 (100) -0.1%
36,000 20,178 34,600 (1,400) -3.9%
50,000 36,480 51,500 1,500 3.0%
310,000 132,459 310,000 0 0.0%
145,000 56,926 97,600 (47,400) -32.7%
0 0 0 0 N/A
145,000 56,926 97,600 (47,400) -32.7%
680 776 1,300 620 91.2%
12,320 13,695 15,000 2,680 21.8%
36,000 13,506 23,200 (12,800) -35.6%
6,300 2,014 3,500 (2,800) -44.4%
697,000 324,726 556,700 (140,300) -20.1%
50,000 21,061 36,100 (13,900) -27.8%
3,000 704 1,200 (1,800) -60.0%
200 0 0 (200) -100.0%
8,500 13,460 23,100 14,600 171.8%
0 0 0 0 N/A
100 1,699 2,900 2,800 2800.0%
40,000 17,373 29,800 (10,200) -25.5%
60,000 31,199 53,500 (6,500) -10.8%
914,100 440,213 746,300 (167,800) -18.4%
Page: 3 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 24 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes
Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $11,200
01-282
LAIF interest payment received in
arrears - Estimated $11,200 FY
2023.

INTERGOVERNMENTAL
01-287 AB939 (recycle incentive)
01-288 Abandoned Vehicle Abatement
01-300 Motor vehicle (state)
01-305 Miscellaneous
03-318 COPS grant revenue
05-323 Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $129,185
05-323
Measure B - Pavement
Management Program (Annual) -
$80,685
05-323
TDA - Highway 9 Safety
Improvement Gap Closure -
$26,500
05-323 VRF - To be determined allocation
- $22,000
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 0 0 N/A
3,000 716 1,200 (1,800) -60.0%
3,000 716 1,200 (1,800) -60.0%
10,000 46,469 48,742 38,742 387.4%
1,200 5,245 1,517 317 26.4%
11,200 51,715 50,259 39,059 348.7%
1,100 729 1,100 0 0.0%
2,000 1,665 2,000 0 0.0%
4,200 0 0 (4,200) -100.0%
0 0 0 0 N/A
100,000 98,605 100,000 0 0.0%
129,185 30,663 129,185 0 0.0%
236,485 131,661 232,285 (4,200) -1.8%
Page: 4 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 25 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE
Notes to Miscellaneous (01-292) $85,000
01-292 Housing Element - Leap Grant
$65,000 (Budget)
01-292 Housing Element - Reap Grant
$20,000 (Budget)

Full Year
Adopted
Budget
170,000 76,583 100,000 (70,000) -41.2%
500 0 0 (500) -100.0%
7,200 5,385 9,200 2,000 27.8%
85,000 30,000 85,000 0 0.0%
0 0 0 0 N/A
0 2,770 2,770 2,770 N/A
18,000 1,506 8,000 (10,000) -55.6%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
280,700 116,244 204,970 (75,730) -27.0%
5,202,285 2,968,648 4,813,361 (388,924) -7.5%
Page: 5 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 26 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,506,832 737,584 1,270,959 (235,873) -15.7%
1,110,604 578,907 1,110,604 0 0.0%
1,000 12,748 45,788 44,788 4478.8%
456,000 274,496 327,036 (128,964) -28.3%
975,000 448,462 582,414 (392,586) -40.3%
528,660 328,348 629,528 100,868 19.1%
249,550 43,100 99,551 (149,999) -60.1%
30,000 34,137 47,273 17,273 57.6%
89,600 22,427 36,286 (53,314) -59.5%
725,000 14,257 600,000 (125,000) -17.2%
54,600 4,045 54,600 (0) 0.0%
33,272 11,247 11,247 (22,025) -66.2%
2,980 1,165 1,843 (1,137) -38.2%
5,763,098 2,510,921 4,817,130 (945,968) -16.4%
(560,813) 457,727 (3,769) 557,044 -99.3%
Page: 6 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 27 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES EXPENDITURES

GENERAL GOVERNMENT
01-505 Council Trvl, Mtgs,Protocol
01-506 Youth Commission Programs
01-507 Community Interface
01-515 Council Memberships
01-520 Elections
01-521 Municipal Code Revision
01-522 Environmental Services
01-523 GIS Mapping
01-531 Disbursement SMIP
01-532 SB1473 (BSASRF)
01-533 Disbruse SB1186 Fees
01-535 Professional Services
01-540 Insurance & Bonding
01-545 Code Enforcement
01-550 Community Based Organizations
01-555 Emergency Services
01-560 Annexation
01-565 Legal Ads/Notices/Recording fees
01-570 General Plan Revise
01-575 Misc/Refunds
01-576 Sales Tax
01-585 Animal Control

TOTAL GENERAL GOVERNMENT
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,000 17,574 17,754 15,754 787.7%
3,000 0 0 (3,000) -100.0%
15,000 13,538 13,841 (1,159) -7.7%
2,000 0 0 (2,000) -100.0%
15,000 2,770 2,770 (12,230) -81.5%
3,000 0 0 (3,000) -100.0%
12,000 1,622 3,274 (8,726) -72.7%
15,000 0 0 (15,000) -100.0%
6,300 0 7,999 1,699 27.0%
0 0 2,341 2,341 N/A
0 0 0 0 N/A
215,000 58,394 87,199 (127,801) -59.4%
89,000 93,646 95,421 6,421 7.2%
0 38,073 38,763 38,763 N/A
20,000 21,000 21,000 1,000 5.0%
12,500 0 0 (12,500) -100.0%
0 0 0 0 N/A
10,000 3,949 4,768 (5,232) -52.3%
0 0 0 0 N/A
200 2 2 (198) -98.9%
0 0 0 0 N/A
36,000 23,927 31,903 (4,097) -11.4%
456,000 274,496 327,036 (128,964) -28.3%
Page: 7 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 28 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

ADMINISTRATION
01-705 Office Utilities
01-710 Office Supplies
01-711 Postage
01-715 Office Equip Maintenance
01-718 Bank Fee Finance Charge
01-720 Communications
01-725 Reproduction/Printing
01-740 Mtgs/Trvl/Mileage reimb.
01-745 Publications/Memberships
01-755 Professional Services
01-765 Contract Services
01-770 Training
01-775 Miscellaneous
01-885 Horticultural/Arborist Services
01-999 City Mangers Revolving Account

TOTAL ADMINISTRATION
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,091,235 552,125 926,469 (164,766) -15.1%
0 0 0 0 N/A
0 0 0 0 N/A
95,593 44,947 77,529 (18,064) -18.9%
24,824 10,663 16,097 (8,727) -35.2%
135,177 62,196 133,925 (1,251) -0.9%
7,260 3,055 7,754 494 6.8%
8,400 2,970 7,365 (1,035) -12.3%
68,877 30,518 53,976 (14,902) -21.6%
16,143 8,224 13,710 (2,434) -15.1%
336 363 363 27 8.0%
38,586 12,923 24,171 (14,415) -37.4%
20,400 9,600 9,600 (10,800) -52.9%
1,506,832 737,584 1,270,959 (235,873) -15.7%
8,800 4,900 8,617 (183) -2.1%
14,580 20,455 38,522 23,942 164.2%
1,500 0 0 (1,500) -100.0%
40,760 5,709 9,687 (31,073) -76.2%
250 0 0 (250) -100.0%
24,300 23,154 27,005 2,705 11.1%
7,100 12,813 14,959 7,859 110.7%
19,700 9,136 15,276 (4,424) -22.5%
22,470 16,096 25,772 3,302 14.7%
0 0 0 0 N/A
361,000 228,352 480,026 119,026 33.0%
18,700 7,734 9,484 (9,216) -49.3%
0 0 180 180 N/A
7,000 0 0 (7,000) -100.0%
2,500 0 0 (2,500) -100.0%
528,660 328,348 629,528 100,868 19.1%
Page: 8 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 29 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $725k
01-815 Annex Building Project $600,000
(Budget)
01-815 City Hall Retrofit Parking Lot
$125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
15,000 0 0 (15,000) -100.0%
0 0 0 0 N/A
74,600 22,427 36,286 (38,314) -51.4%
89,600 22,427 36,286 (53,314) -59.5%
0 0 0 N/A
725,000 14,257 600,000 (125,000) -17.2%
725,000 14,257 600,000 (125,000) -17.2%
1,010,604 505,302 1,010,604 0 0.0%
0 0 0 0 N/A
100,000 73,605 100,000 0 0.0%
1,110,604 578,907 1,110,604 0 0.0%
30,000 24,517 37,653 7,653 25.5%
0 9,620 9,620 9,620 N/A
30,000 34,137 47,273 17,273 57.6%
Page: 9 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 30 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES

MAINTENANCE
01-845 Pavement Management Program
12-845 Pavement Management Program
05-850 Storm Drain Maintenance
05-870 Traffic Safety (signs & markings)
05-880 Traffic Safety (emergency calls&repairs)
05-890 Traffic Safety ( street lighting)
12-865 Street Sweeping
25-850 Storm Drain Maintenance

TOTAL MAINTENANCE

CONSTRUCTION
01-905 Gen Fund Road Proj.(FY2018/19)
01-915 Neighborhood St. Improve Project
05-905 Traffic Safety Project
05-925 Traffic Safety Misc Bike/Ped Improv
12-915 Gas Tax Road Project
25-910 Storm Drain Project

TOTAL CONSTRUCTION
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
310,000 381,079 405,044 95,044 30.7%
0 0 0 0 N/A
0 0 28,340 28,340 N/A
627,000 45,826 85,500 (541,500) -86.4%
12,000 890 33,030 21,030 175.3%
3,000 501 3,000 0 0.0%
11,000 3,666 11,000 0 0.0%
12,000 16,500 16,500 4,500 37.5%
975,000 448,462 582,414 (392,586) -40.3%
0 0 0 0 N/A
0 0 0 0 N/A
0 1,810 1,810 1,810 N/A
0 10,938 37,133 37,133 N/A
0 0 6,845 6,845 N/A
1,000 0 0 (1,000) -100.0%
1,000 12,748 45,788 44,788 4478.8%
Page: 10 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 31 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

Full Year
Adopted
Budget
0 0 0 0 N/A
0 0 0 0 N/A
33,272 11,247 11,247 (22,025) -66.2%
33,272 11,247 11,247 (22,025) -66.2%
2,040 886 1,422 (618) -30.3%
940 280 421 (519) -55.2%
2,980 1,165 1,843 (1,137) -38.2%
84,550 38,844 84,550 0 0.0%
165,000 4,256 15,000 (150,000) -90.9%
0 0 0 0 N/A
0 0 0 0 N/A
249,550 43,100 99,551 (149,999) -60.1%
45,300 700 45,300 0 0.0%
3,000 0 3,000 (0) 0.0%
6,300 3,345 6,300 0 0.0%
54,600 4,045 54,600 (0) 0.0%
5,763,098 2,510,921 4,817,130 (945,968) -16.4%
(560,813) 457,727 (3,769) 557,044 -81.6%
Page: 11 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 32 of 107

THE CITY OF MONTE SERENO

REVENUE AND EXPENDITURE REPORT
FY 2022-23 MID-YEAR BUDGET vs. FY 2022-23 Adopted Budget FY 2022-23 Mid-Year Budget

REVENUES

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
03-015 Law Enforcement
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE

TOTAL ALL FUNDS
FY 2022-23
Adopted Budget
FY 2022-23 YTD
ACTUAL - January
2023 YTD
FY 2022-23 MidYear Budget
FY 2022-23 MIDYEAR vs. FY 2022-
23 Full Year
Adopted Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
Actual Year
End Balances
June 30, 2022
117,450 182,510 117,450 0 0.0%
83,711 467,329 79,942 (3,769) -4.5%
241,391 245,363 241,391 0 0.0%
630 32,009 630 0 0.0%
242,274 342,142 242,274 0 0.0%
69,524 69,524 69,524 0 0.0%
73 73 73 0 0.0%
2,805 4,308 2,805 0 0.0%
39 39 39 0 0.0%
640,447 1,160,787 636,678 (3,769) 181.2%
757,897 1,343,297 754,129 (3,769) 177.2%
647,671 194,140 647,671 0 0.0%
3,500,000 3,500,000 3,500,000 0 0.0%
500,000 500,000 500,000 0 0.0%
200,000 200,000 200,000 0 0.0%
0 0 0 0 N/A
4,847,671 4,394,140 4,847,671 0 90.6%
0 0 0 0 N/A
131,506 136,752 131,506 0 0.0%
21,000 21,000 21,000 0 0.0%
27,043 27,043 27,043 0 0.0%
6,751 6,751 6,751 0 0.0%
186,300 191,545 186,300 0 102.8%
5,033,970 4,585,685 5,033,970 0 91.1%
5,791,868 5,928,982 5,788,099 (3,769) 102.4%
Page: 12 of 12 File: FY 2022-23 Mid-Year Budget (Final 04-10-2023) Page 33 of 107

STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Accept the Treasurer's Report for the Period Ending January 31, 2023 Recommendation(s):

Staff recommends the City Council accept the Treasurer's Report for the period ending January 31, 2023.

Background Information:

In compliance with Government Code, Section 41004 California Government Code section 41004 states: “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances.

City staff has provided the new compliant monthly Treasurer’s Report in four parts.

NEW COMPLIANT TREASURER’S REPORT
• Part 1 - Receipts and Disbursement Report
• Part 2 - Significant Variances Actuals versus Budget Narrative • Part 3 - Demand Account Report
• Part 4 - LAIF Investment Fund and Wells Fargo Custodian Report Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07- 2023)
Part 2 - SIGNIFICANT VARIANCES TO BUDGET NARRATIVE 2023 01 31 (Final 04-07-2023)

Page 34 of 107 ends

Part 3 - DEMAND ACCOUNT REPORT 2023 01 31 (Final 04-07-2023) Part 4 - LAIF Investment Report 2023 01 31 (Final 04-07-2023)

Page 35 of 107 ends

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,326,700 675,200 1,523,773 (802,927) 65.5%
914,100 46,034 440,213 (473,887) 48.2%
310,000 4,337 132,459 (177,541) 42.7%
236,485 8,682 131,661 (104,824) 55.7%
280,700 24,363 116,244 (164,456) 41.4%
191,000 13,663 99,867 (91,133) 52.3%
11,200 25,130 51,715 40,515 461.7%
145,000 0 56,926 (88,074) 39.3%
12,000 554 5,168 (6,832) 43.1%
772,100 0 409,905 (362,195) 53.1%
3,000 33 716 (2,284) 23.9%
5,202,285 797,996 2,968,648 (2,233,637) 57.1%
Page: 1 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 36 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

PROPERTY TAX
01-202 Secured
01-204 Unsecured
01-210 Homeowners Exemption
01-214 SB 813 Supplemental
03-316 Law Enforcement Tax (See Notes
Below)
40-366 Secured
40-368 Unsecured
40-370 Homeowners Exemption
40-378 Homeowner Exempt/SB813
50-402 Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316
Police Special Tax Assessment
per Assessor's Report May 5,
2022 - Total $89,000

SALES TAX
01-296 Sales and UseTax

TOTAL SALES TAX
01-298 Coronavirus Relief Fund (State)

Unidentified energy, Parks, or
Rescue Funding ($164k) - To be
determined
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,108,700 552,146 1,277,498 (831,202) 60.6%
89,000 0 90,605 1,605 101.8%
5,000 1,882 2,690 (2,310) 53.8%
35,000 8,945 39,635 4,635 113.2%
89,000 111,842 111,842 22,842 125.7%
0 370 1,328 1,328 N/A
0 0 119 119 N/A
0 2 2 2 N/A
0 12 53 53 N/A
0 0 0 0 N/A
2,326,700 675,200 1,523,773 (802,927) 65.5%
12,000 554 5,168 (6,832) 43.1%
12,000 554 5,168 (6,832) 43.1%
772,100 0 409,905 (362,195) 53.1%
772,100 0 409,905 (362,195) 53.1%
Page: 2 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 37 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

GAS TAX
12-328 Gas Tax
12-333 Gas Tax (SB-1)

TOTAL GAS TAX

FRANCHISE TAX
01-262 Gas
01-263 Electricity
01-264 Water
01-266 Refuse
01-267 Recycle HHW & JPA fees
01-268 Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222 Real Prop Transfer Tax
01-225 SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
109,000 7,093 55,460 (53,540) 50.9%
82,000 6,570 44,407 (37,593) 54.2%
191,000 13,663 99,867 (91,133) 52.3%
17,600 0 0 (17,600) 0.0%
38,000 0 0 (38,000) 0.0%
38,400 0 0 (38,400) 0.0%
130,000 1,507 75,801 (54,199) 58.3%
36,000 2,830 20,178 (15,822) 56.1%
50,000 0 36,480 (13,520) 73.0%
310,000 4,337 132,459 (177,541) 42.7%
145,000 0 56,926 (88,074) 39.3%
0 0 0 0 N/A
145,000 0 56,926 (88,074) 39.3%
680 36 776 96 114.1%
12,320 689 13,695 1,375 111.2%
36,000 0 13,506 (22,494) 37.5%
6,300 104 2,014 (4,286) 32.0%
697,000 41,580 324,726 (372,274) 46.6%
50,000 380 21,061 (28,939) 42.1%
3,000 31 704 (2,296) 23.5%
200 0 0 (200) 0.0%
8,500 0 13,460 4,960 158.4%
0 0 0 0 N/A
100 0 1,699 1,599 1699.2%
40,000 1,210 17,373 (22,627) 43.4%
60,000 2,005 31,199 (28,801) 52.0%
914,100 46,034 440,213 (473,887) 48.2%
Page: 3 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 38 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4
FINES
01-293 Alarm Soundings
05-322 Traffic Safety (Bails & Fines)

TOTAL FINES

INVESTMENT INCOME
01-282 Interest - General (See Notes
Below)
12-332 Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $11,200
01-282
LAIF interest payment received in
arrears - Estimated $11,200 FY
2023.

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 0 0 N/A
3,000 33 716 (2,284) 23.9%
3,000 33 716 (2,284) 23.9%
10,000 24,371 46,469 36,469 464.7%
1,200 758 5,245 4,045 437.1%
11,200 25,130 51,715 40,515 461.7%
1,100 349 729 (371) 66.3%
2,000 0 1,665 (335) 83.2%
4,200 0 0 (4,200) 0.0%
0 0 0 0 N/A
100,000 8,333 98,605 (1,395) 98.6%
129,185 0 30,663 (98,522) 23.7%
236,485 8,682 131,661 (104,824) 55.7%
Page: 4 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 39 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4
. OTHER REVENUE
01-246 Road Impact fees
01-290 BCJPIA/State fund Ins. rebate
01-291 Microfilm Fee
01-292 Miscellaneous (See Notes Below)
01-294 Reimb. Publication
01-295 Election Candidate Fees
25-352 Storm drain dev fees
25-354 Storm Drain maintenance/Administration
General Fund Transfer for CIP
Beginning Equity Balance

TOTAL OTHER REVENUE
Notes to Miscellaneous (01-292) $283,600
01-292 Secured Grant for Annex Building
Project $198,600 (Budget)
01-292 Housing Element - Leap Grant
$65,000 (Budget)
01-292 Housing Element - Reap Grant
$20,000 (Budget)

TOTAL REVENUE
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
170,000 3,928 76,583 (93,417) 45.0%
500 0 0 (500) 0.0%
7,200 435 5,385 (1,815) 74.8%
85,000 20,000 30,000 (55,000) 35.3%
0 0 0 0 N/A
0 0 2,770 2,770 N/A
18,000 0 1,506 (16,494) 8.4%
0 0 0 0 N/A
0 0 0 0 N/A
0 0 0 0 N/A
280,700 24,363 116,244 (164,456) 41.4%
5,202,285 797,996 2,968,648 (2,233,637) 57.1%
Page: 5 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 40 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,506,832 105,090 737,584 (769,248) 48.9%
1,110,604 157,822 578,907 (531,697) 52.1%
1,000 0 12,748 11,748 1274.8%
456,000 23,086 274,496 (181,504) 60.2%
975,000 12,665 448,462 (526,538) 46.0%
528,660 70,832 328,348 (200,312) 62.1%
249,550 7,719 43,100 (206,450) 17.3%
30,000 1,100 34,137 4,137 113.8%
89,600 2,150 22,427 (67,173) 25.0%
725,000 0 14,257 (710,743) 2.0%
54,600 594 4,045 (50,555) 7.4%
33,272 0 11,247 (22,025) 33.8%
2,980 224 1,165 (1,815) 39.1%
5,763,098 381,282 2,510,921 (3,252,177) 43.6%
(560,813) 416,714 457,727 1,018,540 -81.6%
Page: 6 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 41 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

EXPENDITURES

TOTAL GENERAL GOVERNMENT
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
2,000 2,400 17,574 15,574 878.7%
3,000 0 0 (3,000) 0.0%
15,000 0 13,538 (1,462) 90.3%
2,000 0 0 (2,000) 0.0%
15,000 0 2,770 (12,230) 18.5%
3,000 0 0 (3,000) 0.0%
12,000 0 1,622 (10,378) 13.5%
15,000 0 0 (15,000) 0.0%
6,300 0 0 (6,300) 0.0%
0 0 0 0 N/A
0 0 0 0 N/A
215,000 13,149 58,394 (156,606) 27.2%
89,000 0 93,646 4,646 105.2%
0 7,535 38,073 38,073 N/A
20,000 0 21,000 1,000 105.0%
12,500 0 0 (12,500) 0.0%
0 0 0 0 N/A
10,000 0 3,949 (6,051) 39.5%
0 0 0 0 N/A
200 2 2 (198) 1.1%
0 0 0 0 N/A
36,000 0 23,927 (12,073) 66.5%
456,000 23,086 274,496 (181,504) 60.2%
Page: 7 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 42 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

PERSONNEL
01-605 Regular Full Time
01-615 Part Time
01-620 Long Term Disablity Ins
01-625 Retirement Employer
01-627 Retirement Employee
01-630 Health Insurance
01-635 Dental Insurance
01-642 Workers Comp. Insurance
01-645 Social Security
01-647 Medicare
01-650 Unemployment
01-660 Deferred Compensation
01-665 Benefits Allowance

TOTAL PERSONNEL

TOTAL ADMINISTRATION
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
1,091,235 74,869 552,125 (539,111) 50.6%
0 0 0 0 N/A
0 0 0 0 N/A
95,593 6,516 44,947 (50,646) 47.0%
24,824 1,087 10,663 (14,161) 43.0%
135,177 14,346 62,196 (72,981) 46.0%
7,260 705 3,055 (4,205) 42.1%
8,400 98 2,970 (5,430) 35.4%
68,877 4,691 30,518 (38,359) 44.3%
16,143 1,097 8,224 (7,920) 50.9%
336 279 363 27 108.0%
38,586 1,402 12,923 (25,663) 33.5%
20,400 0 9,600 (10,800) 47.1%
1,506,832 105,090 737,584 (769,248) 48.9%
8,800 662 4,900 (3,900) 55.7%
14,580 5,573 20,455 5,875 140.3%
1,500 0 0 (1,500) 0.0%
40,760 566 5,709 (35,051) 14.0%
250 0 0 (250) 0.0%
24,300 624 23,154 (1,146) 95.3%
7,100 586 12,813 5,713 180.5%
19,700 1,895 9,136 (10,564) 46.4%
22,470 2,668 16,096 (6,374) 71.6%
0 0 0 0 N/A
361,000 57,608 228,352 (132,648) 63.3%
18,700 650 7,734 (10,966) 41.4%
0 0 0 0 N/A
7,000 0 0 (7,000) 0.0%
2,500 0 0 (2,500) 0.0%
528,660 70,832 328,348 (200,312) 62.1%
Page: 8 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 43 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

EQUIPMENT/IMPROVEMENTS
01-805 Office
01-810 Field
01-811 Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS

BUILDING/IMPROVEMENTS
01-814 Building Acquisition
01-815 Building Improvements

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $725k
01-815 Annex Building Project $600,000
(Budget)
01-815 City Hall Retrofit Parking Lot
$125,000 (Budget)

LAW ENFORCEMENT
03-545 Police Services
01-546 Booking & CAL-ID
03-548 Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860 Building & Ground Maint
01-920 Building & Ground Const

TOTAL BUILDING MAINTENANCE

TOTAL MAINTENANCE
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
15,000 0 0 (15,000) 0.0%
0 0 0 0 N/A
74,600 2,150 22,427 (52,173) 30.1%
89,600 2,150 22,427 (67,173) 25.0%
0 0 0 N/A
725,000 0 14,257 (710,743) 2.0%
725,000 0 14,257 (710,743) 2.0%
1,010,604 84,217 505,302 (505,302) 50.0%
0 0 0 0 N/A
100,000 73,605 73,605 (26,395) 73.6%
1,110,604 157,822 578,907 (531,697) 52.1%
30,000 1,100 24,517 (5,483) 81.7%
0 0 9,620 9,620 N/A
30,000 1,100 34,137 4,137 113.8%
310,000 0 381,079 71,079 122.9%
0 0 0 0 N/A
0 0 0 0 N/A
627,000 0 45,826 (581,174) 7.3%
12,000 0 890 (11,110) 7.4%
3,000 189 501 (2,499) 16.7%
11,000 3,666 3,666 (7,334) 33.3%
12,000 8,810 16,500 4,500 137.5%
975,000 12,665 448,462 (526,538) 46.0%
Page: 9 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 44 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

TOTAL CONSTRUCTION

ENGINEERING
Mapping and Records System
12-875 Congestion Management
25-805 WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935 Loma Serena Lighting
50-945 Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
0 0 0 0 N/A
0 0 0 0 N/A
0 0 1,810 1,810 N/A
0 0 10,938 10,938 N/A
0 0 0 0 N/A
1,000 0 0 (1,000) 0.0%
1,000 0 12,748 11,748 1274.8%
0 0 0 0 N/A
0 0 0 0 N/A
33,272 0 11,247 (22,025) 33.8%
33,272 0 11,247 (22,025) 33.8%
2,040 177 886 (1,154) 43.4%
940 47 280 (660) 29.7%
2,980 224 1,165 (1,815) 39.1%
Page: 10 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 45 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

CITY ATTORNEY
01-425 Retainer
01-427 Litigation
01-430 City Attorney litigation
01-435 Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470 Audit
12-472 Gas Tax Audit
01-480 Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
84,550 7,145 38,844 (45,706) 45.9%
165,000 574 4,256 (160,744) 2.6%
0 0 0 0 N/A
0 0 0 0 N/A
249,550 7,719 43,100 (206,450) 17.3%
45,300 0 700 (44,600) 1.5%
3,000 0 0 (3,000) 0.0%
6,300 594 3,345 (2,955) 53.1%
54,600 594 4,045 (50,555) 7.4%
5,763,098 381,282 2,510,921 (3,252,177) 43.6%
(560,813) 416,714 457,727 1,018,540 -81.6%
Page: 11 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 46 of 107

THE CITY OF MONTE SERENO

RECEIPTS AND DISBURSEMENT REPORT

FOR THE MONTH OF
January 2023

58.3% OF FY 2022-23 Adopted Budget
Treasurer's Report
Part 1 of 4

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
03-015 Law Enforcement
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

TOTAL GENERAL FUND RESERVE

TOTAL ALL FUNDS
FY 2022-23
Adopted Budget

CURRENT MONTH
January 2023
FY 2022-23 YTD
ACTUAL
FY 2022-23 YTD
vs. FY 2022-23 Full
Year Adopted
Budget -
Higher/(Lower)
% OF YTD
ACTUAL VS.

Full Year
Adopted
Budget
Actual Year End
Balances
June 30, 2022
117,450 13,376 182,510 65,060 155.4%
83,711 247,583 467,329 383,618 558.3%
241,391 120,175 245,363 3,972 101.6%
630 33 32,009 31,379 5082.4%
242,274 13,663 342,142 99,867 141.2%
69,524 0 69,524 0 100.0%
73 0 73 0 100.0%
2,805 385 4,308 1,503 153.6%
39 0 39 0 100.0%
640,447 381,839 1,160,787 520,340 181.2%
757,897 395,215 1,343,297 585,399 177.2%
647,671 24,371 194,140 (453,531) 30.0%
3,500,000 0 3,500,000 0 100.0%
500,000 0 500,000 0 100.0%
200,000 0 200,000 0 100.0%
0 0 0 0 N/A
4,847,671 24,371 4,394,140 (453,531) 90.6%
0 0 0 0 N/A
131,506 758 136,752 5,245 104.0%
21,000 0 21,000 0 100.0%
27,043 0 27,043 0 100.0%
6,751 0 6,751 0 100.0%
186,300 758 191,545 5,245 102.8%
5,033,970 25,130 4,585,685 (448,285) 91.1%
5,791,868 420,344 5,928,982 137,114 102.4%
Page: 12 of 12 File: Part 1 - RECEIPTS AND DISBURSEMENT MONTHLY REPORT 2023 01 31 (Final 04-07-2023) Page 47 of 107 1 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 January 2023

58.3% of FY 2022-23 Adopted Budget
Revenues
SIGNIFICANT FULL YEAR VARIANCES TO FY 2022-23 ADOPTED BUDGET NARRATIVE  Revenues $3.0 Million (57.1% of FY 2022-23 Adopted Budget FULL YEAR) - Property Tax $1,523.8 Thousand, 65.5% of FY 2022-23 Adopted Budget FULL YEAR: Received Secured Property tax 4th advance payments ($181.8k), Property Tax in Lieu of Vehicle License Fee (“VLF”) SWAP ($271.3k), Secured Property Taxes Final ($99k), Police Special Assessment ($111.8k) and SB-813 Supplemental tax ($8.9k).

- Licenses and Permits $440.2 Thousand, 48.2% of FY 2022-23 Adopted Budget FULL YEAR: In January, nine new business licenses processed and received $41.6k in construction permits including major projects on Carril Ct, Daves Ave., Creekside Ct., Bachman Ave., Via Vaquero, and Palos Verdes Dr. - Franchise Fees $132.5 Thousand, 42.7% of FY 2022-23 Adopted Budget FULL YEAR: Received $3.1k franchise fees from West Valley Collection and $1.3k from City of Campbell for JPA fees. - Intergovernmental $131.7 Thousand, 55.7% of FY 2022-23 Adopted Budget FULL YEAR: In January, received FY 2023 COPS ELEAS pass-thru for November 2022 ($8.3k), - Other Revenues $116.2 Thousand, 41.4% of FY 2022-23 Adopted Budget FULL YEAR: Received $20k from the Association of Bay Area Governments for the REAP Grant Fund. - Gas Tax $99.9 Thousand, 52.3% of FY 2022-23 Adopted Budget FULL YEAR: Received Gas Tax revenue ($7.1k) and SB-1 revenue ($6.6k).
- Real Property Tax $56.9 Thousand, 39.3% of FY 2022-23 Adopted Budget FULL YEAR: In January 2023, none received.
- Sales and Use Tax $5.2 Thousand, 43.1% of FY 2022-23 Adopted Budget FULL YEAR: Received ($410) sales tax from Board of Equalization.
- Federal Relief Funds and Other $409.9 Thousand, 53.1% of FY 2022-23 Adopted Budget Full Year: Already received $409.9k Corona Virus Fiscal Recovery 2021 Budget Act YTD. - Investment Income/Interest $51.7 Thousand, 461.7% of FY 2022-23 Adopted Budget FULL YEAR: In January, received $25.1k interest revenue from LAIF for the quarter (October 1, 2022 through December 31 2022).

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2 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 January 2023

58.3% of FY 2022-23 Adopted Budget
Expenditures
SIGNIFICANT FULL YEAR VARIANCES TO FY 2022-23 ADOPTED BUDGET NARRATIVE  Expenditures $2.5 Million, 43.6% of FY 2022-23 Adopted Budget FULL YEAR - Personnel $737.6 Thousand, 48.9% of FY 2022-23 Adopted Budget FULL YEAR: Slightly below budget with delayed hiring of combined Building Inspector/Enforcement Officer position – Filled December 17, 2022 by Alan Cunningham. City Engineer resigned September 30, 2022 and City Clerk resigned October 14, 2022 and promoted Deputy City Clerk to City Clerk November 2022. - Law Enforcement $578.9 Thousand, 52.1% of FY 2022-23 Adopted Budget FULL YEAR: Paid monthly police services ($84.2k) and disbursement of COPS ELEAS pass-thru Grant ($8.3k) along with Growth COPS ELEAS ($65.3k).
- Construction $12.7 Thousand, 1274.8% of FY 2022-23 Adopted Budget FULL YEAR: In January, no new activity.
- General Government $274.5 Thousand, 60.2% of FY 2022-23 Adopted Budget FULL YEAR: In January, paid Dicar Networks Monthly Managed Care Services ($1.3k), CSG Consultants for Code Enforcement services ($4.5k) and EMC Planning Group Consultants for Housing Element Project ($11.8k). - Maintenance $448.5 Thousand, 46.0% of FY 2022-23 Adopted Budget FULL YEAR: In January, paid $3.7k for residential street sweeping services and $8.8k to Apex Asphalt Paving for various storm drain and street repairs. - Administration $328.3 Thousand, 62.1% of FY 2022-23 Adopted Budget FULL YEAR: Paid $2.6k for City of Monte Sereno’s annual Congestion management Program Membership Agency Fees, $13.7k for City Engineer Consultant and Plan Check Consultant services for Hourly Services (09/22/2022 thru 12/22/2022). - City Attorney $43.1 Thousand, 17.3% of FY 2022-23 Adopted Budget FULL YEAR: In January, paid $7.1k for City Attorney Services.
- Building Maintenance $34.1 Thousand, 113.8% of FY 2022-23 Adopted Budget FULL YEAR: Paid Alamo Landscaping & Maintenance for the maintenance of City Hall yard for two month services ($1.1k). - Equipment / Improvements $22.4 Thousand, 25.0% of FY 2022-23 Adopted Budget FULL YEAR: Paid total of $1.3k Monthly Managed Service Total Care and ($1.2k) for Microsoft Office / software licenses renewal.

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3 | P a g e
Significant Revenue and Expenditures Narrative Treasurer’s Report – Part 2 of 4 January 2023

58.3% of FY 2022-23 Adopted Budget
Expenditures
- Building and Improvements, $14.3 Thousand, 2.0% of FY 2022-23 Adopted Budget FULL YEAR: None - Engineering $11.2 Thousand, 33.8% of FY 2022-23 Adopted Budget FULL YEAR: None. - City Audit $4.0 Thousand, 7.4% of FY 2022-23 Adopted Budget FULL YEAR: ADP payroll processing fee ($594).

Page 50 of 107 ends

DEMAND ACCOUNT REPORT For the period ending
January 31, 2023
Treasurer's Report - Part 3 of 4
January 31, 2023 December 31, 2022 Changes Higher /
(Lower) Comment
BEGINNING BALANCE $948,081.83 $948,081.83 $0.00
Receipts and Interest Earned
Receipts for the period 777,212.74 475,110.03 $302,102.71 In January 2023, received total of $685k from Santa Clara County for Jan 2023 VLF SWAP ($271.3k), Secured Property Tax ($182.0k), Police Special Assessment ($111.8k), Secured Property Tax Final ($99.2k), Permit fees ($40.1k), Supplemental 1% Tax ($9.0k), FY 2023 COPS ELEAS November 2022 pass-thru grant ($8.3k) and Homeowner's Exemption ($1.9k). REAP Grant Funds ($20k), Gas Tax Revenue ($15.6k), and SB-1 Revenue ($6.6k).

Investment receipts during the period $0.00
Interest earned $0.00
Total Receipts and Interest Earned $777,212.74 $475,110.03 $302,102.71 Less: Disbursements
Cash disbursements during the period $332,290.30 $261,378.99 $70,911.31 In January 2023, paid $84.2k for Police Services, $73.6k total for COPS ELEAS pass-thru Grant including FY 2022 COPS ELEAS Growth ($65.3k), $52.4k staff net pay salary, $43.9k for Building Official/Plan Check Consultant 9/2022 through 12/2022, $13.7k for City Engineer Consultant, $11.8k to EMC Planning Group for Housing Element project, $8.8k to Apex Asphalt Paving for asphalt removal and installation on City Streets, $7.7k to Burke, Williams Sorensen for City Attorney Services and general litigation matters and $7.5k code enforcement consultant November 2022 services.

Invested during the period $0.00
GASB 68 Report & SSA fee $0.00
EFT(PERS retirement) $11,127.59 $6,988.77 $4,138.82 New calendar year for all employees. Last month two employees reached their 2022 calendar year contribution limit.

EFT (payroll taxes) $19,979.30 $15,660.85 $4,318.45 New calendar year for all employees. Last month three employees reached their 2022 calendar year Federal tax withholding limit.

EFT (PERS health) $14,345.82 $7,435.79 $6,910.03
January 2023 CalPERS insurance premium included retroactive insurance premiums for two new employees total ($4.8k) plus premium increase rates effective January 1, 2023.

EFT (EDD payroll taxes) $4,254.85 $4,488.44 ($233.59)
Bank fees $0.00
Total Disbursements $381,997.86 $295,952.84 $86,045.02
ENDING BALANCE $1,343,296.71 $1,127,239.02 $216,057.69

BALANCE IN DEMAND ACCOUNTS
Checking $182,510.18 $169,134.24 $13,375.94
Savings $1,160,786.53 $778,947.59 $381,838.94
TOTAL DEMAND ACCOUNTS $1,343,296.71 $948,081.83 $395,214.88

FUND DISTRIBUTION IN DEMAND ACCOUNTS
General $649,839.21 $388,880.32 $260,958.89 Refer to detail above for cash disbursements.

Law Enforcement $245,363.21 $125,188.38 $120,174.83 Received Police Special Assessment ($111.8k) and FY 2023 COPS ELEAS November 2022 pass-thru grant ($8.3k)
Traffic Safety $32,008.63 $31,975.24 $33.39 Received Bails and Fines from November 2022 ($33) Gas Tax (2107) $342,141.71 $328,478.72 $13,662.99 Received Gas Tax Revenue ($7.1k) and SB-1 Revenue ($6.6k) Storm Drain $69,523.86 $69,523.86 $0.00
Surety Trust $72.75 $72.75 $0.00
Loma Serena Ltg $4,308.40 $3,923.62 $384.78 Received Secured Property Tax 4th Advance ($240) and Secured Property Tax Final ($130), Supplemental 1% ($12) and Homeowners Exemption ($2).

Rose/Andrews Ltg. $38.94 $38.94 $0.00
Total $1,343,296.71 $948,081.83 $395,214.88

Page 51 of 107 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
January 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT

LAIF GENERAL FUND RESERVE ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits
(OPEB)
01-025 Subtotal Unrestricted Reserves
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
Building Fund
40-024 Loma Serena Ltg.

Subtotal Restricted Reserve
Total General Fund Reserve -
LAIF
12/31/2022
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF)
1/31/2023 Comments
169,769.00 24,371.10 194,140.10 Interest Earned - 10/01/2022 thru 12/31/2022 3,500,000.00 3,500,000.00
500,000.00 500,000.00
200,000.00 200,000.00

0.00 0.00
4,369,769.00 24,371.10 0.00 0.00 4,394,140.10

0.00 0.00
135,993.09 758.46 136,751.55 Interest Earned - 10/01/2022 thru 12/31/2022 21,000.00 21,000.00
27,042.53 27,042.53

0.00 0.00
6,751.00 6,751.00
190,786.62 758.46 0.00 0.00 191,545.08
4,560,555.62 25,129.56 0.00 0.00 4,585,685.18
NOTES:

Interest is deposited directly to LAIF account. This monthly report is in compliance with the City's investment policy and demonstrates the City's ability to meet its expenditure requirements for the next six months.

Page 52 of 107 ends

City of Monte Sereno
Investment Accounts
Local Agency Investment Fund Wells Fargo Accounts Custodian For the period ending
January 31, 2023
Treasurer's Report - Part 4 of 4

ALL FUNDS REPORT
SAVINGS ACCOUNT #5508
01-015 General
03-015 Law Enforecment
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg
Total
WARRANT CHECKING ACCOUNT #2153
01-010 Total
Total All Funds
12/31/2022
Revenue Interest
and
(Disbursements)
Transfers within
WFB between 5508
and 2153
Transfer in/(Out)
(From WFB 5508 to
LAIF)
1/31/2023 Comments
219,746.08 638,956.75 (391,373.80) 467,329.03
In January 2023, received total of $685k from Santa Clara County for Jan 2023 VLF SWAP ($271.3k), Secured Property Tax ($182.0k), Secured Property Tax Final ($99.2k), Permit fees ($40.1k), Supplemental 1% Tax ($9.0k), and Homeowner's Exemption ($1.9k).

REAP Grant Funds ($20k), and SB-1 Revenue ($6.6k).
125,188.38 120,174.83 245,363.21 Received Police Special Assessment ($111.8k) and FY 2023 COPS ELEAS November 2022 pass-thru grant ($8.3k)
31,975.24 33.39 32,008.63 Received Bails and Fines from November 2022 ($33) 328,478.72 13,662.99 342,141.71 Received Gas Tax Revenue ($7.1k) and SB-1 Revenue ($6.6k) 69,523.86 0.00 69,523.86

72.75 0.00 72.75
3,923.62 384.78 4,308.40
Received Secured Property Tax 4th Advance ($240) and Secured Property Tax Final ($130), Supplemental 1% ($12) and Homeowners Exemption ($2).

38.94 0.00 38.94
778,947.59 773,212.74 (391,373.80) 0.00 1,160,786.53
169,134.24 (377,997.86) 391,373.80 182,510.18
In January 2023, paid $84.2k for Police Services, $73.6k total for COPS ELEAS pass-thru Grant including FY 2022 COPS ELEAS Growth ($65.3k), $52.4k staff net pay salary, $46.5k payroll taxes, $43.9k for Building Official/Plan Check Consultant 9/2022 through 12/2022, $14.3k CalPERS Health insurance, $13.7k for City Engineer Consultant, $11.8k to EMC Planning Group for Housing Element project, $8.8k to Apex Asphalt Paving for asphalt removal and installation on City Streets, $7.7k to Burke, Williams Sorensen for City Attorney Services and general litigation matters and $7.5k code enforcement consultant November 2022 services.
5,508,637.45 420,344.44 0.00 0.00 5,928,981.89
NOTES:

Page 53 of 107 ends

STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Adoption of 2023-2024 City Council Goals
Recommendation(s):

Background Information:

The Monte Sereno City Council conducts an Annual Goal Setting Study Session. This year’s Study Session was held on Saturday April 1, 2023.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

FY23-24 City Council Goals

Page 54 of 107 ends

I. Provide Quality Public Services
A. Maintain Fiscal Prudence

1. Investigate and consider road impact fees

2. Assess viability of Neighborhood Improvement Projects to fund focused improvements with limited scope

3. Update the 5-year Capital Improvement Project

4. Plan the Green Stormwater Infrastructure project required by State law

5. Consider funding a 2023-23 Capital Improvement Budget that may include:
a) Pavement improvement project of $300,000
b) Community Center of additional $600,000
c) Green Stormwater Infrastructure project of $125,000
d) City vehicle for City Staff of $45,000
e) City-wide storm drain catch basin cleaning of $100,000

6. Review and amend City of Monte Sereno Financial Policies a) Review and amend, if required, the City of Monte Sereno’s investment policy b) Consider migration to a biannual budget from an annual budget process/cycle B. Improve Governance and Operations

1. Hire a City Engineer/Public Works person

2. Review, evaluate, and select a new financial reporting system for the City of Monte Sereno’s general accounting system

3. Run more efficient City Council meetings

4. Host a City Council study session with an external facilitator C. Engage Community Members

1. Build Monte Sereno’s Community Center

2. Provide posted office hours for the City Manager

3. Review and improve the City of Monte Sereno website with easier access to historical minutes and recordings

4. Develop and implement a survey of residents in Monte Sereno

5. Develop a Veteran’s Memorial
II. Maintain Community Character
A. Update General Plan
B. Consider updating the SB-9 ordinance
C. Review and assess alternatives to offering affordable housing in Monte Sereno D. Improve sidewalk and wall/fence with historic Billy Jones Railway location 18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

Page 55 of 107 ends

III. Enhance Mobility for Residents
A. Update the Bicycle and Pedestrian Plan for the City of Monte Sereno IV. Maintain Community Safety
A. Provide safe evacuation routes throughout the City of Monte Sereno including:

1. Assess evacuation routes for blockage due to fallen trees from public and private property

2. Review Monte Sereno’s tree ordinances to allow easy removal of dangerous trees from private property
B. Consider an additional NICP for Monte Sereno
C. Update the City of Monte Sereno Wireless Ordinance
V. Enhance Environmental Sustainability
A. Promote low-water and low-fire landscaping alternatives for residents B. Encourage water conservation and support the move to lower carbon emissions in Monte Sereno

Page 56 of 107 ends

STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Introduction and Waiver of First Reading of Ordinance No. NS-234, and Ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms) or Provide Other Direction
Recommendation(s):

Staff recommends the City Council either introduce and waive the first reading of Ordinance No. NS-234, an ordinance of the City Council of the City of Monte Sereno Amending Section

10.01.020 (Definitions – Specific Terms) or provide other direction.

Background Information:

At the August 2, 2022 City Council meeting, the City Council directed staff to schedule a future agenda an item for the City Council to discuss the Municipal Code definition of ‘structure’ to consider if swimming pools and spas should be removed from the definition. This was in response to comments raised at the Code Enforcement Appeal Hearing which was also held on August 2, 2022.

The City Council discussed this issue at their September 6, 2022 and the November 15, 2022 meetings. At the November 15, 2022 meeting, the City Council directed staff to draft an ordinance to update the definition of a ‘structure’ for clarification purposes, but to keep swimming pools and spas in the definition.

The Site and Architectural Commission reviewed the ordinance at their January 4, 2023 meeting and recommended that the City Council introduce the ordinance by a 5-0 vote.

At the March 7, 2023 City Council meeting where the draft ordinance was considered for adoption, the City Council voted to not adopt the ordinance and directed staff to return with a revised ordinance that removes pool and spas from the structural coverage definition. At that same meeting, the City Council also directed staff to prepare an analysis of structural coverage and recommend changes to the structural coverages that would compensate for the removal of swimming pools from structural coverage by appropriate reduction in the impervious coverage to allow the absorption of water into the underground aquifers to maintain sufficient water in the City.

Page 57 of 107 ends

At the March 28, 2023 City Council meeting, the City Council directed staff to return with the draft ordinance and clarified that the Council desired to review the analysis on the impacts of removing swimming pool from the definition of a structure and the calculation of structural coverage at the same time they considered the draft ordinance.

Analysis:

Current Municipal Code Definitions
Municipal Code section 10.01.020 provides the following definitions:

L. "Coverage, impervious" means the area covered by all buildings or other structures, decks, driveways, patios and paved parking or storage areas on a parcel of property or a lot, as the case may be.

AU. "Structure" means anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground. For purposes of this Chapter, swimming pools, spas and Jacuzzis whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more, shall be considered structures subject to the City's building regulations. Equipment appurtenant to operation of swimming pools, spas and Jacuzzis shall be treated as accessory uses.

Features Currently Included in Structural Coverage and in Impervious Coverage The following table shows common features on a property which are included in the Structural Coverage and the Impervious Coverage calculations under the current standards:

Element Structural Coverage Impervious Coverage
Main House X X
Detached Accessory
Structure (i.e. detached
garage, pool house)
X X
Accessory Dwelling Unit
(ADUs)*
X X
Swimming Pool/Spa X X
Covered Porch X X
Shed X X
Covered Arbor/Gazebo X X
Deck X
Driveway X
Patio X

Page 58 of 107 ends

* Under state law, ADUs up to 800 square feet must be allowed, even if it will result in the allowed structural coverage or impervious coverage being exceeded.

When an application is submitted to the Planning Department or the Building Department for a construction project that will increase the floor area, structural coverage, or impervious coverage on a property, the applicant is required to complete a Project Summary Form as part of the plans submitted. This form is completed by the project applicant and requires information about the existing site conditions and proposed conditions. The information required in the form includes the elements that determine the allowed floor area, structural coverage, and impervious coverage on the property.

A copy of the Project Summary Form is included in Attachment 1 to this staff report.

Structural and Impervious Coverage Elements and Calculations As noted in the definition above, structural coverage is the area of all structures (as defined in the Municipal Code) on a lot. This includes the footprint of the main house, any detached garage or accessory structure, covered porches or patios, and swimming pools or spas capable of holding water to depth of two feet or more. Such swimming pools are included in the structural coverage as they are included in the Municipal Code definition of a structure for purposes of the local zoning and development standards. The structural coverage is determined as a percentage of the area of the parcel. The following table shows the total permitted structural coverage for each single-family zoning district as well as the minimum lot size for reference:

Zoning District Structural Coverage (percent
of lot area)
Minimum Lot Size
R-1-8 40% 8,000 square feet
R-1-20 30% 21,780 square feet
R-1-44 20% 43,560 square feet
It is important to note that for lots that are significantly larger than the minimum lot size for the zoning district, the overall allowed structural coverage is reduced. Larger lots are allowed a smaller percentage of the lot be covered with structures; however, the actual total square footage allowed still increases with the lot size.

As defined in the Municipal Code, impervious coverage is the sum of the area covered by all buildings or other structures as defined in the Municipal Code (these are items included in the structural coverage calculations) as well as decks and paved areas such as those used for patios, walkways, and driveways. The impervious coverage limits for each single-family zoning district are as follows:

Zoning District Impervious Coverage
(percent of lot area) Minimum Lot Size
R-1-8 60% 8,000 square feet

Page 59 of 107 ends

Zoning District Impervious Coverage
(percent of lot area) Minimum Lot Size
R-1-20 40% 21,780 square feet
R-1-44 30% 43,560 square feet
If swimming pools were removed from the definition of a structure and structural coverage calculations, the amount of impervious coverage allowed would not change, and these items also already count against the City’s impervious coverage limits. This is because the impervious coverage already includes all structural coverage items plus other paved surfaces.

The effect of removing swimming pools from the structural coverage would be the possibility of increased structures on a property, but would not result in an increase in overall allowed impervious coverage.

Other Municipal Code Regulations Limiting the Size of Structures The Monte Sereno zoning code has several requirements that limit the size of individual buildings and overall square footage on a lot including the maximum size of the main building, maximum size of each accessory structure, and the overall structural coverage allowed.

Maximum building sizes are specified for the main house and accessory structures as follows:

Zoning District Lot Size Main House Size
Limit*
(Percent of Lot
Area)
Accessory Structure
Size Limit
(Percent of Lot
Area)
R-1-8 8,000 3,300 square feet**
(41.3%)
600 square feet**
(7.5%)
R-1-20 21,780 4,950 square feet
(22.7%)
800 square feet
(3.7%)
R-1-44 43,560 6,600 square feet
(15.2%)
1,000 square feet
(2.3%)
* This is the size allowed for a one-story house, two-story houses have a smaller size limit. ** These are the maximum building sizes allowed in the R-1-8 zoning district; however, on an 8,000 square foot lot, these maximum building sizes would exceed the structural coverage limit. Therefore, the maximum building size for the main house on an 8,000 square foot lot is 3,200 square feet and no accessory structures would be permitted.

In the smaller lot zoning district of R-1-8, the main house often maximizes the permitted structural coverage. Other items that contribute to structure coverage such as detached garages, accessory structures, and swimming pools are less common in this zoning district on the smaller lots.

On the larger lots within the city, the maximum size of the main house and one accessory structure are allowed without reaching the maximum structural coverage allowed. In these areas, the maximum structural coverage would typically limit the amount of accessory

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structures allowed. The size of the main house is typically limited by the Municipal Code regulations for the maximum size of the main house.

Average Structural Coverage and Impervious Coverage Constructed Based on Site Development Permits submitted since 2021, following is the average of the actual structural coverage and impervious coverage that projects have been designed for:

Zoning District Average Actual
Structural
Coverage
Allowed
Structural
Coverage
Average Actual
Impervious
Coverage
Allowed
Impervious
Coverage
R-1-8 30% 40% 49% 60%
R-1-20 27% 30% 39% 40%
R-1-44 14% 20% 27% 30%
As demonstrated from the information above, most lots do not maximize the allowed structural coverage. Of these 32 projects, 7 of the projects within 5% of the maximum allowed structural coverage and 18 are within the maximum allowed impervious coverage.

The information above also shows that most projects are designed to be close to the maximum impervious coverage allowed; however, this would not change if swimming pools were removed from the structural coverage calculations as they would continue to be part of the impervious coverage.

If swimming pools were removed from the structural coverage calculations and only included in the impervious coverage, the actual structural coverage of an existing lot with a swimming pool would be reduced and the actual impervious coverage would remain the same. As most projects are designed and constructed to have additional capacity for structural coverage, staff does not anticipate a significant number of additional structures would be constructed if swimming pools were removed from the structural coverage calculation.

Average Size of a Swimming Pool
Based on 30 building permits submitted for a new or remodeled swimming pool since October 2021, following is the average size of a swimming pool in each zoning district:

Zoning District Average Pool Size
(Smallest and Largest Pool Size)
R-1-8 489 square feet
(288 sq. ft. to 1,008 sq. ft.)
R-1-20 684 square feet
(343 sq. ft. to 1,025 sq. ft.)
R-1-44 725 square feet
(360 sq. ft. to 860 sq. ft.)
Of these 30 permits, 18 were in the R-1-8 zoning district, four were in the R-1-20 zoning district, and eight were in the R-1-44 zoning district.

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Based on the projects that submitted a Site Development Permit in the last two years, none of the projects in the R-1-8 zoning district included a swimming pool, 33% of the projects in the R1-20 zoning district included a swimming pool, and 57% in the R-1-44 zoning district.

In addition to meeting the coverage limits, the Municipal Code also includes required setbacks from the property lines for swimming pools and pool equipment as well as a minimum distance between any structure on the site and a swimming pool. These requirements are as follows:

Zoning District Swimming Pool
Setback to Property
Lines
Swimming Pool
Equipment Setback
to Property Lines
Distance Between
Swimming Pools and
Structures
R-1-8 10 feet 10 feet 6 feet
R-1-20 12 feet 12 feet 8 feet
R-1-44 12 feet 12 feet 8 feet
Storm Water Retention and Infiltration
Projects that create or replace 2,500 square feet of impervious area are regulated by the City’s Municipal Regional Stormwater Permit, which requires one of the following site design measures to be included in the project design to retain storm water on-site to allow infiltration into the ground:
• Direct roof runoff into cisterns or rain barrels for reuse. • Direct roof runoff into vegetated areas.
• Direct runoff from sidewalks, walkways, and/or patios onto vegetated areas. • Direct runoff from driveways and/or uncovered parking lots into vegetated areas. • Construct sidewalks, walkways and/or patios with permeable surfaces. • Construct driveways and/or uncovered parking lots with permeable surfaces.

The City’s practice has been to require projects to incorporate additional site design measures to retain and allow infiltration of storm water on the project site. When construction plans are submitted for building permit review, grading and drainage plans (prepared by a registered civil engineer or licensed landscape architect) are required in order to demonstrate storm water is retained onsite and designed to infiltrate into the ground. The City Engineer reviews these plans to verify the design complies with these requirements before the building permit is issued. Prior to the final inspection, a conformance review letter is required to be provided by the designer to verify the construction conditions are in compliance with the approved plans.

The City’s Building Inspector and/or Civil Engineer also inspect the grading and drainage before the final building inspection.

Effective July 1, 2023, changes to the City’s Municipal Regional Stormwater Permit will require projects that create or replace 10,000 square feet of impervious area to comply with more stringent storm water retention and infiltration regulations. These standards will require additional design calculations be provided by the Civil Engineer/Landscape Architect to justify

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the storm water design retains and allows infiltration of storm water during an average rain event/season.

Creation of Non-Conforming Properties
At the September 6 meeting, the City Council expressed strong interest in not creating any legal non-conforming properties as a consequence of potential changes made to the definition of a ‘Structure.’ The only way to ensure that non-conforming properties are not created is to make sure that changes to development standards are not more restrictive than the current standards.

The Council can decide to exclude swimming pools/spas from the definition of a ‘structure,’ which would mean that these features are not included in the Structural Coverage and would only be included in the Impervious Coverage area. It is expected that the impacts of this change are likely to be minimal in terms of additional development that would be allowed. For parcels with a swimming pool/spa, this change could potentially result in more square footage that could be dedicated to other structures on the lot such as the main house and/or accessory structures, if it were not for other existing development standards such as setbacks, building size limits, and impervious coverage requirements. Importantly, structures on these parcels would still be subject to existing size limits on the main house and accessory structures, as well as setback requirements applicable for the parcel and existing impervious coverage limits.

For R-1-20 and R-1-44 parcels where projects are already typically constructed to the maximum of impervious coverage limits, these impervious coverage limits would effectively prohibit further new development or expansion. Additionally, for parcels without a swimming pool/spa that are already at the limit of existing structural coverage, the change in the municipal code would have no effect on what is permitted for these parcels.

There was discussion at the September 6 City Council meeting of possibly reducing the allowed Structural Coverage along with removing the swimming pool and spas from this calculation in order to not increase the overall area of structures allowed. If the amount of structural coverage was reduced in one or more zoning districts, legal non-conforming properties would be created. This would particularly affect properties under these two circumstances:
• Lots that do not have a swimming pool or spa but have a structural coverage that is near the maximum allowed.
• Lots with small existing swimming pool/spa areas, where the swimming pool/spa area is smaller than any reduction made to the allowed structural coverage Furthermore, as swimming pools/spas vary in size greatly, there is not a standard reduction that could be recommended by staff to be applied to the structural coverage limit. Accordingly, this change is not recommended, nor is it likely necessary in light of the City’s existing building size limits and impervious coverage requirements.

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Based on the City’s current records, it is not possible to determine the number of lots that would end up being legal non-conforming if the structural coverage were reduced. That would be a significant work effort that would require additional external resources to complete.

Accessory Dwelling Units
In accordance with State regulations regarding Accessory Dwelling Units (ADU), the City is required to approve a minimum of one ADU on each property that is a minimum of 800 square feet. Therefore, an ADU that is no more than 800 square feet is allowed even if the structural coverage and impervious coverage limits would be exceeded due to the ADU. However, if an ADU of 801 square feet or more is proposed, it can be subject to the City’s structural coverage and impervious coverage limits.

Comparison with Other Jurisdictions
Structural coverage and Impervious Coverage requirements are set by every jurisdiction as part of their land use and zoning authority; and each local jurisdiction has authority to set its own limits on these and what should count against them as a matter of land use policy.

Jurisdictions can choose to limit either or both.

Attachment 2 to the staff report includes a comparison of the various lot coverage requirements from other local jurisdictions. Furthermore, terminologies vary between jurisdictions, so the information provided in the attachment includes the standards from the other jurisdiction that are comparable to Monte Sereno’s Structural Coverage and Impervious Coverage standards. Information about the elements that are included in each equivalent coverage standard as well as the coverage amount is provided.

Based on the research completed by staff, many other jurisdictions do not include a swimming pool in the definition of a structure or the equivalent of the allowed structural coverage.

However, those jurisdictions typically still have regulations regarding maximum lot coverage or site coverage to limit the amount of impervious surface. Monte Sereno is not alone in considering a swimming pool in the definition of a ‘structure’; however, this definition is commonly used in other jurisdictions to limit the equivalent of Monte Sereno’s Impervious Coverage.

Additional, Non-Substantive, Clarifications to Definitions Clarifications to the Municipal Code definition of a ‘structure’ may be warranted as the current definition is very broad and can be interpreted to include at-grade paved surfaces such as sidewalks, patios, and decks. Such features are not typically considered as structures and are not included when determining the structural coverage on a parcel. Rather such features are included in the impervious coverage definition and impervious coverage calculations.

Revising the definitions of ‘coverage, structural’ and ‘structure’ to clarify that at-grade improvements are not included will remove potential overlapping requirements and ensure consistent application of the code provisions. Further, by clarifying that ‘structures’ do not include at-grade improvements will be consistent with other jurisdictions. As shown in

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Attachment 2, mostly commonly, at-grade improvements are considered as impervious coverage and not structures in other jurisdictions.

Community Outreach
Information about the potential changes to the Municipal Code definitions of a ‘Structure’ and ‘Coverage, Structural’ and the City Council meeting was posted on the City’s social media web sites, emailed to a list of interested parties, and posted at City Hall prior to the November 15, 2022 City Council meeting.

Several comments were received from residents of the Rose Court neighborhood in favor of changing the definition of ‘Structure’ to exclude a swimming pool or spa. These are included in Attachment 4 to this staff report.

Alternatives:

1. Introduction and waiver of first reading of Ordinance No. NS-234, an ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms).

This ordinance, included in Attachment 3, would remove swimming pools from the definition of a ‘structure’ as well as the Structural Coverage calculations. Additionally, this ordinance would provide clarifications to the definition of ‘coverage, structural’ and ‘coverage, impervious’ without making further substantive changes.

2. Direct staff to return to the City Council at a future meeting with an ordinance to modify the definitions of ‘coverage, structural,’ ‘coverage, impervious,’ and ‘structure’ in the Municipal Code to continue to include swimming pools and spas, but provide clarifications to these definitions that do not make any substantive changes.

3. Direct staff to return to the City Council at a future meeting with an ordinance to modify the definitions of ‘coverage, structural,’ ‘coverage, impervious,’ and ‘structure’ in the Municipal Code with other modifications.

4. Take no action.

Public Noticing:

In late 2022 and prior to the November 15 City Council meeting on this topic, information about the discussion of potential changes to the definition of a ‘structure’ was posted on the City’s social media sites, emailed to a list of interested parties, and posted at City Hall.

The City of Monte Sereno's City Council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

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Attachments:

1. Project Summary Form

2. Comparison of Strucuture and Site Coverage

3. Draft Ordinance No. NS-234

4. Public Comments Received

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PROJECT SUMMARY FORM
P:\Front Counter Handouts\SDP5 Project Summary Form.docx 7/2018 Zoning of Property:

Lot Area (acres/sq.ft.) Gross: _____________________ Net: ______________________ Average Slope of Lot if Greater than 10%*: __________________ *If the slope is greater than 10%, include slope density formula calculations Allowable maximum square footage of main dwelling
FLOOR AREA Existing Sq. Ft. Proposed Sq. Ft.

First Floor
Second Floor
Basement
Garage:

Covered Porches (enclosed on
3 or more sides)
Accessory Structure(s)
Accessory Dwelling Unit
TOTAL
1 Area with a ceiling height over 12 ft. must be counted twice, staircases are counted only once.

Structural Coverage: Area and percentage of existing and proposed STRUCTURAL COVERAGE Existing Proposed
Sq. Ft. % Sq. Ft. %
Footprint of main
dwelling
Other structures
(accessory buildings,
structures, and ADU)
Covered Porches not
included in square
footage above
Pools and Spas
Other
TOTAL
Allowable Structural
Coverage
Square footage Percentage (%)
Impervious Coverage: Area and percentage of existing and proposed Impervious Coverage Existing Proposed
Sq. Ft. % Sq. Ft. %
Total Structural Coverage
Driveways/Walkways2
Patios2
Other
TOTAL
2 Indicate separately the coverage for impervious pavement and areas where permeable pavement or pavers are used. Staff will apply any discount.

Allowable Impervious
Coverage
Square footage Percentage (%)
Proposed Grading Quantity (cut, fill, and export)
Cut: _______________ Fill: _______________ Export: _______________ Import: _____________

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Attachment 1
Comparison of Lot Coverage Limits with Other Local Jurisdictions City of Monte Sereno
Structure Coverage Impervious Coverage
"Structure" means anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground. For purposes of this Chapter, swimming pools, spas and Jacuzzis whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more, shall be considered structures subject to the City's building regulations. Equipment appurtenant to operation of swimming pools, spas and Jacuzzis shall be treated as accessory uses.
"Coverage, impervious" means the area covered by all buildings or other structures, decks, driveways, patios and paved parking or storage areas on a parcel of property or a lot, as the case may be.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
8,000 40% 8,000 60%
21,780 30% 21,780 40%
43,560 20% 43,560 30%

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City of Saratoga
Structure Coverage Impervious Coverage
“Floor area" means the total enclosed, habitable or accessible floor space of all floors of a building where the interior height of the area is equal to or greater than five feet. The term "enclosed," as used in this Section, means a structure or area with a roof and with three or more walls.
"Structure" means that which is built or constructed which requires a location on the ground, an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner. "Structure" includes retaining walls, decks, patios, swimming pools, and recreational courts but does not include a fence not exceeding six feet in height.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 32% 10,000 60%
20,0000 22% 20,000 45%
40,000 15% 40,000 35%

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Town of Los Gatos
Structure Coverage Impervious Coverage
"Floor area, gross” means the entire enclosed area of all floors that are more than four (4) feet above the proposed grade, measured from the outer face of exterior walls or in the case of party walls from the centerline. Gross floor area also includes any part of exterior balconies or walkways above the ground floor required for ingress and egress. Ornamental balconies and outside unroofed corridors not required for ingress or egress are excluded. The area of elevator shafts and stairwells is also included except on the ground floor.
“Structure” means that which is built or constructed, an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner, including a gas or liquid storage tank that is principally above ground.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 40% 10,000 No Limit
20,0000 40% 20,000 No Limit
40,000 40% 40,000 No Limit

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Town of Los Altos Hills
Structure Coverage Impervious Coverage
Floor area shall be defined as the gross horizontal area of the several floors of all buildings, including garage and carport spaces, measured to the outside of exterior walls. Stairwells and elevators are only counted once.

Development area is measured on a horizontal plane and includes the following: Total floor area as defined above. The total area of land covered by structures other than those counted as floor area, such as parking areas, patios, decks, balconies, walkways, swimming pools, and tennis courts; together with other surfaces comprised of artificially emplaced building materials such as paving, masonry, stone, wood, decomposed granite, gravel, or artificial turf.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 14% 10,000 34%
20,0000 14% 20,000 34%
40,000 14% 40,000 34%

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Town of Hillsborough
Structure Coverage Impervious Coverage
Structural coverage consists of areas of the lot covered by a house, a garage, a carport, and any other accessory structure having more than one wall and a roof. These shall be measured to their exterior wall lines or exterior supporting columns, but shall not include porches, entries, porticos, balconies, and the like (if such porches, entries, porticos, balconies, and the like are roofed and open on at least two sides) and shall not include roof overhangs, if all these excluded items together do not exceed, in area, ten percent of the maximum permitted structural coverage. Structural coverage is often referred to as the "footprint" of the above-described structures on the lot.
"Structure" means anything constructed or erected that requires location on the ground or attached to something having location on the ground, but not including outdoor fixtures, as defined in Chapter 12.12 (i.e. wall less than 18” high, fence, post, flag pole), and not including hardscape, as defined in Section 17.32.060.

Examples of a structure include, but are not necessarily limited to, any dwelling, building, second unit, garage, carport, tool house, guest house, green house, pool house, satellite dish antenna, solar collector panel, tree house or other play structure, swimming pool, tennis court, play court, and deck.

Hardscape coverage consists of areas of the lot located beneath a roof or covered by manufactured, non-plant pervious or impervious materials but does not include anything included in structural coverage.

Lot Size
(square feet)
Maximum Coverage
(% of lot area)
Lot Size
(square feet)
Maximum Coverage
(% of lot area)
10,000 22% 10,000 50%
20,0000 21% 20,000 50%
40,000 15% 40,000 50%

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ORDINANCE NO. NS-234

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AMENDING SECTION 10.01.020 (DEFINITIONS – SPECIFIC TERMS) WHEREAS, the City Council of the City Monte Sereno desires to amend the definitions of ‘coverage, structural,’ ‘coverage, impervious,’ and ‘structure’ in the zoning in the Monte Sereno Municipal Code.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment of Section 10.01. Section 10.01.020.K of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

K. "Coverage, structural" means the area, measured in a horizontal plane, covered by all buildings or other structures on a parcel of property or a lot, as the case may be, excluding features permitted to extend beyond the walls of the building or other structure, by any other provision of this Chapter. However, ground-mounted electrical equipment, ground-mounted mechanical equipment, ground-mounted plumbing equipment, ground-mounted solar installations, ground-mounted antennas or satellite dishes accessory to residential uses will not be included in structural coverage.

Section 2. Amendment to Section 10.01. Section 10.01.020.L of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

L. "Coverage, impervious" means the area covered by all buildings or other structures; decks; driveways; patios; paved parking or storage areas; and swimming pools and spas whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more on a parcel of property or a lot, as the case may be.

SECTION 3. Amendment of Section 10.01. Section 10.01.020.AU of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

AU. "Structure" means anything constructed or erected that requires location on the ground or attachment to something having location on the ground. For purposes of this definition, a structure shall include any dwelling, building, second unit, garage, carport, tool house, guest house, green house, pool house, ground-mounted electrical equipment, ground-mounted mechanical equipment, ground-mounted plumbing equipment, ground-mounted solar installation, ground-mounted antenna or satellite dish, and tree house, but shall not include sport courts, sidewalks, patios, decks, pathways, paving, and other paved improvements installed at grade, such as outdoor stairs.

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SECTION 3. Environmental Review.

This ordinance is not a “project” as defined by the CEQA guidelines Section 15378:
“Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.

SECTION 4. Effective Date.

This ordinance shall be in full force and effective 30 days after its adoption.

SECTION 5. Severability.

If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.

SECTION 6. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the 18th day of April 2023, and was adopted at a regular meeting of the City Council on the _____ day of ____________, by the following vote:

AYES:

NOES:

ABSENT:

Bryan Mekechuk, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk

Approved as to form:
___________________________________
Sergio Rudin, City Attorney

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From: Liz Lawler
To: Bryan; Rowena Turner; Javed Ellahie; Evert Wolsheimer; Burton Craig Cc: Gloisy Gonzalez-Langarica
Subject: 4/18 Agenda Unfinished Business #1
Date: Tuesday, April 18, 2023 10:40:48 AM
Dear Mayor and Council,
I would like to express my concern about loosening any kind of objective standards at this time. Scott Weiner’s latest bill, SB 423, will make SB 35 permanent. This coupled with an incorrect RHNA methodology (as found in the state audit) that led to over- exaggerated numbers, will open the flood gates for builder’s remedy throughout California, as cities will fail to comply.

Add to this Matt Haney’s bill, AB 1485, which funds Rob Bonta's state task force and gives it the power to take over the planning departments of all cities in non-compliance, effectively taking away all local control.

I was in Sacramento last week lobbying against these bills with Catalysts for Local Control.

Unfortunately, with the supermajority in the house legislature, we should be prepared for these bills to move forward.

I think it is prudent our city consider the impacts of this legislation and its impact it will have on our community’s character if Council decides to remove pools from “structural” coverage at a time when developers will be given carte blanche by the state.

Respectfully,
Liz Lawler
Better Streets Commissioner and concerned resident

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STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Introduction and Waiver of First Reading of Ordinance No. NS-235 an Ordinance of the City Council of the City of Monte Sereno Amending Section 10.06.130 (Height of Fences), Section 10.06.140 (Accessory Dwelling Units; Junior Accessory Dwelling Units; Standards And Requirements), Section 10.08.050 (Permit Process), and removing Section 10.08.060 (Appeal To Council), and Section 10.14 (Building Site Approval).

Recommendation(s):

Staff recommends that the City Council introduce and waive the first reading of Ordinance No.

NS-235.

Background Information:

The Site and Architectural Commission reviewed the draft ordinance and recommended that the City Council adopt the ordinance. The Commission did have some comments related to the items in the ordinance. Following are the Commissioner’s comments and the staff recommendation for each item:

Comment from the Site and Architectural
Commission Staff Response
The heading of the table is Municipal Code
section 10.06.140.A.3 regarding the size
limits for ADUs should be updated to read
“Maximum ADU Size” rather than “ADU Size
Limitation.”
This recommended change has been
incorporated into the draft ordinance.

The City should consider allowing larger ADUs,
particularly in the R-1-44 zoning district, to better
accommodate property owners who want to agein-place and downsize their property by increasing the 1,200 square foot maximum size
to 1,600 square feet.

This item can be added to the ADU Incentive
Program in the Housing Element and can be
considered by the City Council in the future.

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Comment from the Site and Architectural
Commission Staff Response
The Commissioners expressed a desire to
continue to mail Site Development Permit
findings to a project applicant when requested by
the applicant.

The staff recommendation of removing the
requirement to mail findings of a Site
Development Permit is to remove a mandate.

This would not prohibit staff from mailing
such information when requested by the
applicant.

Noticing of public hearings and the properties
owners who are allowed to appeal a project
should be expanded beyond the current standard
of properties within 300 feet of the subject
project.

This item can be studies and brought to the
City Council in the future.

Analysis:

This is a zoning code clean up that was initiated by staff to address minor issues that have been found in the zoning code. Staff maintains an on-going list of minor discrepancies and will periodically bring an ordinance to correct such items to the Site and Architectural Commission and City Council for consideration. The proposed are intended to improve the clarity of regulations, to streamline regulations or correct errors that create difficulties for customers and staff. The zoning code changes included in the draft ordinance are administrative classification items and do not affect the City’s current practices or zoning standards.

The following is a description of each proposed change in the draft ordinance.

Fence Height
In May 2021, the City Council approved Ordinance NS-225 which included changes to fence height allowances and created the Fence Design Permit that allows a fence of up to 8 feet in height for properties that meet one of the following criteria:
a. A shared property line with a property within the jurisdiction of the County of Santa Clara where a fence height of eight (8) feet is permitted under the applicable regulations of the County of Santa Clara,
b. A shared property line with a school, church, or community center. c. Adjacent to, or across the street from, a commercial property. d. Adjacent to the following streets: Los Gatos-Saratoga Road, Daves Avenue, or Winchester Boulevard.
e. Construction of any accessory building, accessory dwelling unit, or main building within 13 feet of either side of the proposed fence.
f. Existence of an average slope of 10% or more adjacent to the proposed fence location, measured over the 10 feet from the proposed fence location.

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The ordinance that was adopted specified that an 8-foot-high fence could be constructed in the side interior yard or rear yard to clarify that an 8-foot-high would not be allowed in the front yard. However, the ordinance did not specify that the 8-foot-high fence could be located in the side corner yard of a corner lot. Based on the discussion and community input during these discussions, the intent of the Fence Design Permit was to allow an 8-foot-high fence at properties subject to the criteria noted above, to allow for additional screening at such properties that are located adjacent to uses or structures that may cause noise, visual, or light impacts that are more significant than a typical single-family house.

Staff recommends amending the ordinance to clarify that a Fence Design Permit can allow an 8-foot-high fence in the side corner yard of a corner lot for properties that meet the existing criteria in the ordinance.

Accessory Dwelling Unit Size
Currently, Municipal Code section 10.06.140.A.3 allows Accessory Dwelling Units (ADUs) as follows for each zoning district:

Zoning District Maximum ADU Size
R-1-8
850 sq. ft. or 1,000 square feet for an
accessory dwelling unit that provides more
than one bedroom, with or without parking.

R-1-20
850 sq. ft. or 1,000 square feet for an
accessory dwelling unit that provides more
than one bedroom, with or without parking.

R-1-44
1,200 square feet for an accessory dwelling
unit that provides more than one bedroom,
with or without parking.

RM – Multi-Family
850 sq. ft. or 1,000 square feet for an
accessory dwelling unit that provides more
than one bedroom, with or without parking.

P
850 sq. ft. or 1,000 square feet for an
accessory dwelling unit that provides more
than one bedroom, with or without parking.

PD
850 sq. ft. or 1,000 square feet for an
accessory dwelling unit that provides more
than one bedroom, with or without parking.

California Government Code section 65852.2(c)(2)(B) requires that a local agency allow a minimum ADU of 850 square feet and a minimum of 1,000 square feet for an ADU that provides more than one bedroom. The size limitations noted above comply with the minimum size allowances specified in the State law, except for the R-1-44 zoning district, where larger ADUs are allowed.

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The R-1-44 zoning district allows an ADU of up to 1,200 square feet when it provides more than one bedroom. However, the current ordinance does not specify the maximum size allowed in the R-1-44 zoning district for a studio or one-bedroom unit.

Staff recommends amending Municipal Code section 10.06.140.A.3 clarify that the minimum ADU size allowed is 1,200 square feet, regardless of bedroom count.

Site Development Permit Submittal Requirements
Municipal Code section 10.08.A establishes the purpose and procedures for a Site Development Permit including the findings, hearing process, and appeal process. Section

10.08.050.A specifies the application submittal requirements including hard copy plan sets and details required on each plan. The submittal requirements are administrative items that can change over time with new technology (for example staff will be moving to electronic submittals by the end of 2023) or other changes in code requirements.

Staff recommend removing the specific plan submittal requirements in the Municipal Code for Site Development Permits and state that submittals shall be made as required by the City. The current application forms and submittal requirement handouts will continue to be used to communicate application requirements to customers.

Site and Architectural Commission Findings for Site Development Permits Municipal Code section 10.08.050.C requires that the written findings of the Site and Architectural Commission be mailed to the project applicant within 15 days of the decision. As placing such information in the mail is not the quickest or most efficient method of providing this information, staff currently emails this information. However, the hard copies are also placed in the mail in order to comply with this Municipal Code requirement.

In order to improve efficiency, staff recommends that this section be updated to remove the requirement that the findings be mailed to the project applicant. As a practice, staff will continue to provide the findings to the project applicant; however, this change will allow staff to provide the information more efficiently through email or can continue to mail the information if requested by the applicant.

Site Development Permit Appeals to City Council
Municipal Code section 10.08.060 allows a property owner or tenant of a property within 300 feet of the subject site of a Site Development Permit to appeal the Site and Architectural Commission’s decision to the City Council. The period in which an appeal shall be filed is within 10 calendar days after a copy of the division of the Commission has been placed in the mail to the applicant.

As discussed above, staff is recommending removing the requirement to mail the written findings of the Site and Architectural Commission; therefore, the appeal period will also need to be updated. Further, setting the appeal period based on when staff mails the written findings can be unclear as to when the actual appeal period expires as the public is not notified when such mailing occurs.

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Staff recommends modifying this code section to require an appeal of the action by the Site and Architectural Commission on a Site Development Permit be made within 10 days of the date the decision is made by the Commission.

Site Development Permit City Council Findings
Similar to the Site Development Permit findings for Site and Architectural Commission actions, Municipal Code section 10.08.060.E requires that City Council action on Site Development Permits be mailed to a project applicant and appellant. Staff recommends that this section be updated to remove the requirement that the findings be mailed to the project applicant. As a practice, staff will continue to provide the findings to the project applicant; however, this change will allow staff to provide the information more efficiently through email or can continue to mail the information if requested by the applicant.

Building Site Approval
Monte Sereno Municipal Code Chapter 10.14 contains standards for Building Site Approval.

This process was established to ensure that necessary safe roads, water supply for fire protection, storm drainage, and sanitary sewer facilities on a vacant lot were adequate before an application for a new house could be submitted. This process has been superseded by the Site Development Permit process and standardized reviews by the City Engineer, Santa Clara County Fire Department, and West Valley Sanitation District for all new construction. The Building Site Approval process is no longer used but was not removed from the Municipal Code.

Staff recommends repealing Chapter 10.14 of the Municipal Code as the regulations in this section have been superseded and are no longer necessary.

California Environmental Quality Act:

This ordinance is not a “project” as defined by CEQA Guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review, and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required.

Public Noticing:

The City of Monte Sereno's council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Ordinance NS-235

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OAK #4895-8966-1271 v2
ORDINANCE NO. NS-235

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO UPDATING CITY ZONING CODE BY AMENDING SECTION 10.06.130 (HEIGHT OF FENCES), SECTION

10.06.140 (ACCESSORY DWELLING UNITS; JUNIOR ACCESSORY DWELLING UNITS; STANDARDS AND REQUIREMENTS), SECTION 10.08.050 (PERMIT PROCESS), SECTION

10.08.060 (APPEAL TO COUNCIL); AND REMOVING CHAPTER 10.14 (BUILDING SITE

APPROVAL)
WHEREAS, the City of Monte Sereno desires to amend its zoning regulations for fence height, accessory dwelling unit size, notification of Site and Architectural Commission decisions on Site Development Permits, appeal periods for Site Development Permits, and notification of City Council action on Site Development Permits.

WHEREAS, on April 5, 2023, the Site and Architecture Commission considered the proposed modifications to the Monte Sereno Municipal Code; and WHEREAS, the adoption of this ordinance is not a “project” as defined by CEQA Guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review, and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment of Section 10.06.130. Section 10.06.130.C of Chapter 10.06 of the Monte Sereno Municipal Code is hereby amended to read as follows:

C. Side Interior and Rear Yard Fence Height Limits.

1. A fence height of up to six (6) feet, or a solid wooden fence not exceeding six (6) feet with up to one (1) foot of additional lattice, shall be permitted in the side interior yard and rear yard in each zoning district.

2. A fence height up to eight (8) feet in any side interior, side corner, or rear yard shall be permitted, subject to obtaining all required permits under Title 9 of this Code and the California Building Standards Code, and the approval of fence design permit by the Site and Architectural Commission under this Section.

SECTION 2. Amendment of Section 10.06.140. Section 10.06.140.A.3 of Chapter 10.06 of the Monte Sereno Municipal Code is hereby amended to read as follows:

3. Size. Accessory dwelling units are limited to the following sizes:

Zoning District Maximum ADU Size

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OAK #4895-8966-1271 v2
Zoning District Maximum ADU Size
R-1-8 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

R-1-20 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

R-1-44 1,200 square feet for any accessory dwelling unit, with or without parking.

RM-Multi-Family
Residential District
850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

P 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

PD 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

The floor area of an attached accessory dwelling unit shall not exceed fifty percent (50%) of the existing living area of the primary dwelling up to a maximum of eight hundred fifty (850) square feet, unless the accessory dwelling unit will include more than one (1) bedroom.

However, where a restriction to fifty percent (50%) of existing living area would result in a maximum size of less than eight hundred (800) square feet, an attached accessory dwelling unit of no more than eight hundred (800) square feet shall be permitted, subject to the zoning regulations and development standards in this Section.

SECTION 3. Amendment of Section 10.08.050. Section 10.08.050.A of Chapter 10.08 of the Monte Sereno Municipal Code is hereby amended to read as follows:

A. Application. Application for site development permits shall be in writing in such form and with such materials as may be prescribed by the City. An application fee to be established by the City from time to time shall be collected at the time of submittal of the application.

For applications requesting a site development permit for: (1) a new single-family dwelling, duplex or triplex (main house); or (2) a new accessory structure exceeding five hundred (500) square feet; or (3) any second story addition; or (4) any addition of more than five hundred (500) square feet to an existing dwelling unit (main house), erection of story poles depicting the proposed building elevations and maximum ridge height. The height and the location of the story poles shall be certified in writing by a licensed land surveyor or engineer to the satisfaction of the City Planning Director.

SECTION 4. Amendment of Section 10.08.050. Section 10.08.050.C of Chapter 10.08 of the Monte Sereno Municipal Code is hereby amended to read as follows:

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OAK #4895-8966-1271 v2
C. Findings. The Commission shall adopt findings and conclusions regarding the application.

SECTION 5. Amendment of Section 10.08.060. Section 10.08.060 of Chapter 10.08 of the Monte Sereno Municipal Code is hereby amended to read as follows:

Any action taken by the Commission pursuant to this Chapter to grant, conditionally grant or deny a site development permit may be appealed to the City Council by filing, with the City Clerk, a written notice of appeal within ten (10) calendar days of the decision of the Commission. The applicant, any property owner or tenant of property within three hundred (300) feet of the subject site, a City Council member or the City Manager may file such a notice of appeal. When such notice has been accepted by the City Clerk for filing the following shall occur:

A. Notice and time of the hearing. The City Clerk shall, subject to the rules of the City Council, set a date for the public hearing which shall be held by the City Council. The date of hearing shall be not less than ten (10), nor more than sixty (60) calendar days after the notice of appeal was received by the City Clerk.

B. Information provided to City Council. The City Manager or his/her designee shall provide a report to the City Council summarizing the project and outlining the decision and findings of the Commission. In addition thereto, the City Manager or his/her designee shall file with the City Council at its hearing all relevant papers, documents and exhibits which are part of the file.

C. Hearing. The City Council shall hold a public hearing to consider the appeal at the time and place set by the City Clerk. The City Council shall hear the matter de novo. The City Council shall hear and consider only those issues which were presented to the Commission, except for any new issues which could not have been known at the time of the Commission hearing.

D. After hearing and considering all the evidence, the City Council shall uphold the decision of the Commission, reverse the decision of the Commission or modify the decision of the Commission. Nothing in this Chapter shall preclude the City Council from modifying, adding or deleting any condition of the site development permit in order to protect the public peace, health, safety and welfare.

E. Findings and decision. Within a reasonable time after the City Council has concluded its hearing, it shall, by resolution, set forth its findings and decision on the matter. The decision of the City Council shall be final.

SECTION 6. Repeal of Chapter 10.14. Chapter 10.14 of the Monte Sereno Municipal Code is hereby repealed.

SECTION 7. Environmental Review.

The adoption of this ordinance is not a “project” as defined by the CEQA guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.

SECTION 8. Effective Date.

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OAK #4895-8966-1271 v2
This ordinance shall be in full force and effective 30 days after its adoption.

SECTION 9. Severability.

SECTION 10. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

AYES:

NOES:

ABSENT:

Bryan Mekechuk, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk

Approved as to form:
___________________________________
Sergio Rudin, City Attorney

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STAFF REPORT
Meeting: City Council - Apr 18 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Accept the City Manager's Quarterly Report Recommendation(s):

Staff recommends that the City Council consider and accept the City Manager's quarterly report.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Manager's Quarterly
Quality Assurance Report
Accessibility Report
January 2023 - April 2023 Customer Satisfaction Surveys FixIt Monte Sereno 1.2023 - 4.2023
Picture #1
Picture #2
Picture #3
Picture #4
Picture #5
Picture #6

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City Manager’s Quarterly Report
01/01/2023 – 03/31/2023
Building permit activity for the last quarter was as follows:

January – March
2023
Same Range
Last Year
Permits/Inspections
Building Permits Issued 65 56
Construction Valuation $7,833,263 $14,697,414
Building Permit Revenue $225,964 $394,065
Inspection Completed 191 203
On-Line Permits Expanded to Include Three New Permit Types At the beginning of the year, online building permits were introduced for electric panel replacement, furnace replacement, re-roof, and water heater replacement projects. This allows property owners and contractors to obtain a building permit on-line without having to visit City Hall, which will save customers a significant amount of driving time and allow them to obtain permits at any time of the day, not just during hours when City Hall is open.

The on-line permits have proven to be very popular as 18 on-line permits have already been issued this year out of a total of 80 building permits (total building permits also include permits for projects that are not available on-line).

As of March 28, 2023, the on-line building permits have been expanded to include the following three permit types:
• EV Charger
• Temporary Power
• Water Pipes Replacement
The on-line building permits expands our on-line building permit services which also includes the ability to view plan check comments on-line and to schedule building inspections. The on-line building permit services is at:
https://epermits.montesereno.org/
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

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California Automated Permit Processing (CalAPP) Grant
The City of Mont Sereno has received a grant for $40,000 to create an automated online permitting process for photovoltaic panel installations. Currently, permit applications for photovoltaic systems require plans to be submitted for review before the building permit can be issued. Changes to the current online building permit program will be made to allow for the issuance of photovoltaic permits and related energy storage batteries without the need for staff to complete a plan review.

The Cal APP grant funds will cover the cost of development and implementation of this new online permit. In the last year, a total of 45 permits have been issued for either the installation of photovoltaic panels, expansion of the panels, or installation of energy storage batteries.

Allowing photovoltaic permits to be issued online will save customers at least two trips to City Hall and will save staff the time currently spent reviewing and issuing these permits. Staff anticipates this new permit will be available online before the end of the year.
$20,000 Grant Reimbursement Received from ABAG
The State of California provided $600 million in Regional Early Action Planning (REAP) Grants for local jurisdictions to accelerate progress towards infill hosing development and to increase the housing supply at all affordability levels. The grant money was distributed by the State to local regional planning agencies, for the Bay Area this is the Association of Bay Area Governments (ABAG), and then was distributed to local jurisdictions.

The REAP grant money was used towards the 6th Cycle Housing Element update consulting services. The $20,000 grant reimbursement was received in January 2023.

Front Office Accomplishments
The front counter and City Manager’s office made these accomplishments Q1 2023:

1. Implemented Square terminal payment system to process credit card payments at the front counter

2. Monitored Monsido platform for website accessibility and quality control to obtain 100% compliance

3. Created, published, and distributed the Spring edition of Peaceful Mountain Monitor

4. Developed an online survey for gas-powered leaf blowers

5. Created and mailed postcards to all residents for gas-powered leaf blower survey

6. Sent notifications to residents for upcoming vegetation removal in coordination with County Fire Customer Service and Operational Excellence
Included with his report is data compiled from an online customer service questionnaire staff created which was modeled after customer service surveys (hardcopy) sheets which were previously distributed to customers when their planning and building applications were completed. The results for 7 surveys received from February 13, 2023, through April 3, 2023, have been included in a table attached. Monte Sereno scored high marks for service and resident/customer comments were favorable.

The survey process is as follows: Once the Building Inspector has finalized a building permit, front office staff are notified. The same day the permit is finalized, front office staff will email the Customer Satisfaction Survey link to the customer (whomever scheduled the final inspection, whether the homeowner or contractor), including address and permit number. Lastly, the front office staff enters a note in the comment section on the

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e-permit inspection page to record the survey was emailed to the customer. Staff receives the survey results via email and compiles the data for presentation to Monte Sereno City Council.

Staff has been monitoring and fixing the City of Monte Sereno’s website. A quality assurance report is attached to this report demonstrating 100% compliance. Staff has also achieved a 75.78% compliance rating on accessibility issues which represents a significant improvement from about 57% when our tracking began at the end of August 2022.

Fixit! Monte Sereno Report
The latest quarter’s data from Fixit! Monte Sereno is attached to this report.

Engineering/Public Works
Photos from the recent storms and some of the issues created by flooding and fallen trees are attached to this report.

Labor Negotiations
Monte Sereno ACE employees have been in discussions with Liebert Cassidy Whitmore (LCW), Monte Sereno’s labor attorney. Monte Sereno City Council will be meeting in closed session in the coming weeks as the current labor agreement with ACE expires July 1, 2023.

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Date
Submitted
Which city
services did
you
receive?
Please rate
your overall
experience.

City staff
responded
in a timely
and
efficient
manner.

I was able to
access services
and make any
necessary
appointments
easily.

Online
information
and tools (city
website,
permit
information)
were easy to
find.

I was treated
in a
courteous
and
respectful
manner.

My questions
were
answered
clearly and I
understood
how to
proceed.

Email
responses
were timely
and
professional.

Please share additional
comments about your
experience and our
services.
2/13/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree The service of the Building
Department was very
professional and very
efficient! Thanks to Michele
who was very helpful at all
the time! Among all other
City Halls, you are the Best!
Keep it up!
2/24/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree 2/27/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree 3/16/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree Great inspector 3/20/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree NICE JOB TEAM 4/1/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree 4/3/2023 Building
permit Satisfactory Agree Agree Agree Agree Agree Agree PM inspection for panel
upgrade would be more
convenient. It doesn't have
to be real late…maybe 1
pm-ish.

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Requests filtered by request category
that have been created 01/01/2023 -
01/01/2024 filtered to all categories within
all geographies
Request Category
Created
in period
Created
in
comparis
on period
Acknowledged
in period
Acknowledged
in comparison
period
Closed
in
period
Closed in
comparison
period
Average days
to
acknowledge
in period
Days to
acknowledge
previous
Average
days to
close
Average
days to
close in
comparison
Category
SLA
length
Unit of
category
SLA
length
Percentage
of requests
closed
within SLA
Number
of
requests
within
Open
count
Number of
requests
within
period that
Abandoned Vehicle 0 0 0 0 0 0 5 days 0% 0 0 0
Code Enforcement 6 3 5 3 4 3 15.2 8.9 28.4 29.7 0% 0 2 0 Drainage/Flooding Issue 4 0 0 0 4 0 0.9 0% 0 0 0
Illegal Dumping 1 1 0 0 1 1 1.1 1.1 0% 0 0 0
Pothole and/or Pavement Issue 3 0 1 0 2 0 0.5 3.9 0% 0 1 0 Sidewalk Issue 1 0 1 0 0 0 0.5 0% 0 1 0
Traffic Signal Issue 1 1 1 1 1 1 0.6 0.6 2.7 2.7 0% 0 0 0 Traffic or Street Sign Issue 3 1 1 1 3 1 4.8 4.8 12.3 21.3 0% 0 0 0 Vegetation Removal 2 0 0 0 2 0 5.3 0% 0 0 0

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Monte Sereno City CouncilApril 18, 2023

Monte Sereno City Council
April 18, 2023