Monte Sereno City Council
May 2, 2023

AGENDA
City of Monte Sereno
Tuesday, May 2, 2023
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

1. Palestinian Cultural Day Proclamation
Palestinian Cultural Day Proclamation
5 2. Presentation on the Senior Services Roadmap for Los Gatos from Tom Picraux and Nancy Pearson
Presentation
Senior Services Roadmap Report
6 - 59

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve the Minutes of the April 1, 2023 Special City Council Meeting, April 6, 2023 Joint Special Meeting of the City Council and Community Center Committee and April 18, 2023 Regular City Council Meeting Staff recommends approval of the minutes of the April 1, 2023 Special City Council Meeting, April 6, 2023 Joint Special Meeting of the City Council and Community Center Committee and April 18, 2023 Regular City Council Meeting.

Staff Report - SR-23-099 - Pdf
60 - 68

2. Approve Warrant List Dated May 2, 2023 in the Amount $27,560.48 Staff recommends the City Council approve the Warrant List.

Staff Report - SR-23-100 - Pdf
69 - 70

3. Consideration to Approve and Authorize the City Manager to Execute Amendment #2 to the Professional Services Agreement with EMC Planning Group for the Housing Element Update Increasing the Contract Amount by $85,960 to a Total Not to Exceed Amount of $304,270. 71 - 78

Staff recommends that City Council approve and authorize the City Manager to execute Amendment #2 (Attachment 2) to the Professional Services Agreement with EMC Planning Group for the Housing Element Update Increasing the Contract Amount by $85,960 to a Total Not to Exceed Amount of $304,270.

Staff Report - SR-23-098 - Pdf

4. Waive Second Reading and Adopt Ordinance No. NS-235, an Ordinance of the City Council of the City of Monte Sereno Amending Section 10.06.130 (Height of Fences), Section 10.06.140 (Accessory Dwelling Units; Junior Accessory Dwelling Units; Standards And Requirements), Section 10.08.050 (Permit Process), and removing Section 10.08.060 (Appeal To Council), and Section 10.14 (Building Site Approval).

Staff recommends that the City Council waive the second reading and adopt Ordinance No. NS-235.

Staff Report - SR-23-097 - Pdf
79 - 83

PUBLIC HEARINGS

UNFINISHED BUSINESS

1. Waive Second Reading and Adopt Ordinance No. NS-234 an Ordinance of the City Council of the City of Monte Sereno Amending Section

10.01.020 (Definitions – Specific Terms)
Staff recommends that the City Council waive the second reading and adopt Ordinance No. NS-234.

Staff Report - SR-23-096 - Pdf
Public Comments Received as of 05.01.2023
Additional Public Comment
84 - 95

NEW BUSINESS

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Last Meeting Next Meeting
Craig
Monte Sereno Youth Commission 04/20/23 05/08/23
Santa Clara County Library JPA 04/27/23
Ellahie
Cities Association – Board of Directors 04/13/23 05/11/23 Cities Association – Legislative Action Committee 04/13/23 05/11/23 Cities Association – City Selection Committee 02/09/23 05/11/23 Joint Venture Silicon Valley Network

Turner
West Valley Sanitation District 04/12/23 05/10/23
VTA State Route 85 Policy Advisory Board
Comprehensive County Expressway Planning Study

Wolsheimer
Silicon Valley Animal Control Authority 03/22/23 05/24/23 Santa Clara Valley Water District Commission 04/12/23 08/23/23 Mekechuk
Valley Transportation Authority Policy Advisory Committee04/13/23 05/11/23 West Valley Clean Water Board 02/02/23 05/04/23
West Valley Solid Waste/Recycling JPA 02/02/23 05/04/23 Silicon Valley Clean Energy Authority 04/12/23 05/10/23 Association of Bay Area Governments 03/16/23 06/16/23
League of California Cities Peninsula Division
West Valley Mayors & Managers 04/26/23 05/24/23

1. Mayor Mekechuk Council Report 96 - 98

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

RECESS TO CLOSED SESSION

1. PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Attorney

RECONVENE TO OPEN SESSION

CLOSED SESSION REPORT

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

PROCLAMATION

PROCLAMATION RECOGNIZING PALESTINIAN CULTURAL DAY
WHEREAS, Palestinians trace their roots back to the Canaanites, who inhabited the land west of the Jordan River and the Dead Sea;
WHEREAS, Palestinians primarily speak Arabic and most profess either a Christian or Muslim faith; WHEREAS, Palestinian culture is presented through books, poetry, music, proverbs, and handicrafts made with cross-stitch embroidery patterns that often display ethnic or regional identity and honor a rich cultural legacy from centuries past that are important symbols of Palestinian culture;
WHEREAS, Palestinians have embraced for over 2,000 years core values such as love of family, commitment to education, hospitality, and reverence for land, and they now share these values with the residents of Santa Clara County; WHEREAS, Palestinian residents of Santa Clara County now number approximately 30,000 and have made major contributions to the County in the fields of business, engineering, law, and medicine, as well as through their cultural talents in the areas of poetry, literature, dance, and music; and
WHEREAS, Palestinians living in Santa Clara County will hold the 22nd annual Palestinian Cultural Day that honors the local Palestinian community and its contributions to the County’s civic life as well as the historical and cultural contributions of Palestinians throughout the world.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monte Sereno does hereby proclaim May 15, 2023 as PALESTINIAN CULTURAL DAY in Santa Clara County.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Monte Sereno this 2nd day of May 2023.
________________________________
Bryan Mekechuk, Mayor

4/27/2023
1 Committee Members Representing:
• Community Health & Senior
Service Commission
• Councilmembers/Mayors
• Service Clubs
• Chamber of Commerce
• Service Providers
• Senior Community Leaders
• County Department of Aging
• Healthcare Providers
Los Gatos Senior Services Roadmap
Vision
Making Los Gatos an age‐friendly community where
older adults are engaged, valued and provided
equitable opportunities to thrive!
Communi‐
cations &
Engagement
Core Services
Welcoming &
Inviting
Facility
Older Adult
Transpor‐
tation
Housing
Options
Volunteer
Opportunities
Governance &
Accountability
Seven Goals
Senior Services Roadmap
www.losgatosca.gov/2719/Senior-Service-Committee
Senior Services Committee
Tom Picraux, Senior Community Leader, Chair
Maureen Heath, Senior Community Leader, Vice Chair
Matthew Hudes, Council Member
Rob Rennie, Council Member & Mayor (Sept. 2021 - Apr. 2022) Maria Ristow, Mayor & Council Member (Apr. 2022 – Jan. 2023) Nancy Pearson, Service Clubs (Kiwanis)
Catherine Somers, Los Gatos Chamber of Commerce
Kathy Mlinarich, Service Provider (Live Oak Nutrition)
Lisa Lenoci, Service Provider (Live Oak Adult Daycare)
Diana Miller, County Department of Aging Representation Brennan Phelan, El Camino Hospital
Dick Konrad, CHSSC (Chair in 2022)
George Rossmann, CHSSC (Chair in 2021)
Maia Bernholz/Arshia Mathur, CHSSC Youth Representatives Eleanor Yick, CHSSC Member
Jeff Blum, CHSSC Member
Pradeep Khanal, CHSSC Member
Arn Andrews, Assistant Town Manager, Town Liaison

4/27/2023
2 Town/Community
partnership model
Nonprofit fundraising
campaign underway
LG Senior Engagement
1‐Year 3‐Year 10‐Year
70 %
40 %
10 %
Senior Services Roadmap Vision
Community facility
refurbish/build decision
Welcoming community
center opening
Sustainable governance
& accountability
Community support for
operations funding
Baseline core services
re‐established
Commissions
engagement
Nonprofit fundraising
Foundation established
Fragmented Services Coordinated Partnership
Ten Year Vision
Re‐establish
Grow
Sustain & Thrive
Seven Goals for a Community Roadmap
Appealing and Inviting Facility (Renovate or Build)
• Welcoming community center with dedicated space for older adults. • Funding strategy: 501(c)(3), solicit donations, grants, ... • Direction in 3 years for renovate or build
• Coordinated community engagement & support.

What
How & When
• Roadmap
proposes
projects
1‐3‐10 Year Time Line

4/27/2023
3 Seven Goals for a Community Roadmap
Communications & Engagement
• Information on services & resources – The
HUB, Outlook, The Print, transportation, etc.
• Increase engagement in social, educational &
healthy living programs.
• Establish measurable goals.

Volunteer Support and Engagement
(be a volunteer/seek a volunteer)
• Volunteer opportunity exchange
• Link service providers, clubs, volunteers –
bulletin board, fairs, etc.
• Inclusive processes to engage volunteers
Seven Goals for a Community Roadmap
Core Senior Services
What How & When
• Essential services for all stages of aging:
nutrition, adult day care, socialization,
educational, and healthy living
opportunities.
• Classes on new skills, safety, scam
avoidance; legal assistance, county mental
health offerings

4/27/2023
4 Enhanced Transportation
Options
Senior Housing Options
Seven Goals for a Community Roadmap
1‐3‐10 Year Time Line
• Promote availability of mobility options
and information
• Implement a Town shuttle
• Create age‐friendly accessible walking
track
• Produce an inventory of residential
options
• Establish a “Los Gatos Village”
(subscription‐based concierge association)
Year 1 ‐ Re‐establish Baseline
Town of Los Gatos Community
(at‐large)
Establish Non‐
profit Foundation
Foundation Advisory
Committee
Core Services
55 Plus, Nutrition,
Adult Day Care,
etc. Parks Com.

Etc.

Coordinator
(0.2 FTE)
CSTC
CHSSC
(Town of LG)

4/27/2023
5 What are your priority items amongst our goals?
Ideas for Monte Sereno and Los Gatos partnering?
Moving from Planning to Action

1 ATTACHMENT 1

Senior Services Roadmap for Los Gatos
A Report Prepared for the Town of Los Gatos
by request of the Town Council
January 30, 2023

2 ATTACHMENT 1
Table of Contents

Topic
Title Page
Table of Contents
Committee Composition
Executive Summary
Overview
Actions To Date
Key Milestones
Senior Services Ecosystem in Los Gatos
Los Gatos One-Three-Ten Year Roadmap Goals
Goal 1. Appealing and Inviting Facility
Goal 2. Core Senior Services
Goal 3. Communications and Engagement
Goal 4. Volunteer Support and Engagement
Goal 5. Enhanced Transportation Options
Goal 6. Senior Housing
Goal 7. Integrated Governance, Funding,
and Accountability
Roadmap Communication
Conclusions
Page
1 2
3 4
6 7
9 19
26 26
28 31
34 36
38 40
47 48

3 ATTACHMENT 1
Senior Services Roadmap for Los Gatos
A Report Prepared for the Town of Los Gatos
by request of the Town Council
Senior Services Committee
Tom Picraux, Senior Community Leader, Chair
Maureen Heath, Senior Community Leader, Vice Chair
Matthew Hudes, Council Member
Rob Rennie, Council Member & Mayor (Sept. 2021 - Apr. 2022) Maria Ristow, Mayor & Council Member (Apr. 2022 – Jan. 2023) Nancy Pearson, Service Clubs (Kiwanis)
Catherine Somers, Los Gatos Chamber of Commerce
Kathy Mlinarich, Service Provider (Live Oak Nutrition)
Lisa Lenoci, Service Provider (Live Oak Adult Daycare)
Diana Miller, County Department of Aging Representation Brennan Phelan, El Camino Hospital
Dick Konrad, CHSSC (Chair in 2022)
George Rossmann, CHSSC (Chair in 2021)
Maia Bernholz/Arshia Mathur, CHSSC Youth Representatives Eleanor Yick, CHSSC Member
Jeff Blum, CHSSC Member
Pradeep Khanal, CHSSC Member
Arn Andrews, Assistant Town Manager, Town Liaison
January 30, 2023

4 ATTACHMENT 1
Executive Summary
The Senior Services Committee was created by the Town Council to study the needs of the older adult community. Issues laid bare by the pandemic and identified by the Community Health and Senior Services Commission (CHSSC) motivated this initiative. This Committee of stakeholders, including two Councilors and chair of CHSSC, was asked to prepare a roadmap for senior services, including a long-term vision and strategic plan. Over the past 15 months the Committee conducted extensive data gathering and outreach, including a survey of older households, stakeholder workshops, benchmarking of peer cities, and extensive engagement.

This Roadmap provides a 10-year plan for revitalizing senior services for the community atlarge in an age-friendly Los Gatos. Our vision is to create a community where older adults are engaged, valued and provided equitable opportunities to thrive in an environment that protects against isolation and promotes inclusion. Based on data, community input, and analysis, seven goals were chosen to achieve this vision:
1) Appealing & Inviting Facility (renovate or build);
2) Core Senior Services;
3) Communication & Engagement;
4) Volunteer Support & Engagement,
5) Enhanced Transportation Options for Older Adults;
6) Senior Housing – Information on Approaches & Options; 7) Integrated Governance, Funding, & Accountability.

One, three, and 10-year activities were developed for each area as well as specific projects with milestones. By addressing these in priority order the goals can be achieved with sustainable Town investment and by engaging dedicated, talented members of our community.

Significant leverage will be gained through community fundraising, volunteer engagement and government/foundation grants. At the end of 10 years our population of 55+ adults is anticipated to be nearly 1/3 of our Town. Our goal is to move from a Town with one of the regionally lowest, least-coordinated efforts for senior services to a thriving age-friendly Town where older adults provide substantial contributions and support. First steps to achieve these long-term objectives are:
● Engage Town commissions and boards to support Roadmap goals:
○ CHSSC (Communications & Engagement, Roadmap Tracking, Annual Assessment) ○ CSTC (Transportation Options for Older Adults)
○ Parks (Community Garden)
○ Other Commissions or Boards as appropriate
● Sustainably support core senior services:
○ Town: social, educational, healthy living activities provided by LGS Recreation; ○ Community: grants to services (Live Oak Nutrition, WVCS, re-establish Adult Day Care, etc.);

5 ATTACHMENT 1
● Create an Age-Friendly Coordinator position (0.2 FTE) as the central point of contact for coordination of Town and community older adult services, initiatives, and accountability.
● Recognize and encourage community-lead efforts to enhance support for senior services, including a planned 501(c)3 nonprofit Foundation (Friends of Los Gatos Seniors) to raise funds for senior programs and for a community facility with space for senior activities.
● Transition from planning to action by engaging the Senior Services Committee to assist the Town in publicizing and jump-starting year 1 projects and then sunset the Committee in 2023.

Other first year objectives include to engage volunteers and community organizations, and to enhance accountability by an annual assessment, and inventory senior housing opportunities.

Our study of peer cities indicates that this community Roadmap for senior services can bring substantial benefit to the Town of Los Gatos. The experience of Saratoga, Palo Alto, and Morgan Hill demonstrates that developing a robust senior services program through a citycommunity partnership can significantly increase resources for older adult programs without substantially increasing the cost to the city and with the benefits extending to all residents.

6 ATTACHMENT 1
Overview
This section provides a high level overview of the Senior Services Roadmap for the Los Gatos community at large and the essential first steps required in year one to achieve the Roadmap’s 10 year vision. It is a community plan, recognizing that the Town cannot provide all services.

Roadmap 1-3-10 Year Vision
The 1-3-10 year goals of the Roadmap supports the vision for Los Gatos fully participating as an age-friendly community.

Our Roadmap for Senior Services vision includes a transition from fragmented services to a coordinated partnership, including greater older adult community engagement over the onethree-ten year period.

Year One Implementation
Much progress has been made over the last 15 months in planning, engaging the older adult population, and in gaining the enthusiastic support of community leaders. For this progress to not be lost there are several steps that the Committee recommends the Town Council take.

Consistent with the Town’s current financial environment these near term steps have been tailored to require limited financial investment to sustain the effort while beginning to put in place the community structure needed for future senior services support at the local, regional,

7 ATTACHMENT 1
and state level. Our benchmarking studies have shown that resources supporting senior programs and facilities can be greatly increased through such community efforts that serve to supplement limited municipal resources. These resource additions will be essential to achieve the 10 year vision of the Roadmap. Key steps requested of the Town Council to achieve this progress are:
1) Engage commissions and ad hoc committees in support of the Roadmap goals (e.g., CHSSC for increased communication and engagement, CSTC for senior transportation, Parks Commission for Community Garden, etc.);
2) Sustainably support core senior services:
- Town: social, educational, healthy living activities provided by LGS Recreation, - Community: grants to services (Live Oak Nutrition, WVCS, re-establish Adult Day Care, etc.); 3) Create an Age-Friendly Coordinator position (0.2 FTE) as the central point of contact for coordination of Town and community older adult services, initiatives, and accountability; 4) Recognize and encourage community-lead efforts to enhance senior services support, including a planned 501(c)3 nonprofit Foundation, Friends of Los Gatos Seniors, to raise funds for senior programs and a community facility with space for senior activities.; 5) Transition from planning to action by engaging the Senior Services Committee to jumpstart year 1 projects and then sunset the Committee.

The figure below provides a visual representation of these critical steps by the Town Council and the Community.

Actions to Date
Background
As part of the ongoing strategic priorities of the Los Gatos Town Council to enhance the lives of older adults, the Council committed $500,000 in grants from ARPA (American Rescue Plan Act) funds in April 2021 to non-profits for revitalizing older adult programs. Part of these

8 ATTACHMENT 1
proceeds were used for a first statistically valid survey of older adults, senior recreation and activity programs, and to support a community health fair.

On August 3, 2021 the Los Gatos Town Council established a Senior Services Committee (SSC) to examine in depth the longer-term senior services issues initially presented by the Community Health and Senior Service Commission (CHSSC) and develop a road map for revitalizing senior services in Los Gatos. Council Resolution 2021-035 provided the SSC’s charter:
“The Committee should develop a long-term vision and strategic plan through extensive community outreach, including workshops, that would culminate in a comprehensive report of how best to serve the needs of the Town's older adult community. The Committee should leverage the breadth of Committee membership and existing coalitions in the identification and prioritization of needs and develop recommended solutions. The Committee should take into consideration the value proposition of recommendations, estimated level of effort, potential providers and service provision models, availability and timing of service delivery, and future funding requirements;”
The SSC members were subsequently appointed by the Council to represent the following areas:
o Community Health and Senior Service Commission – Two (2) members Chair and Youth Commissioner
o Councilmembers – Two (2) Councilmembers
o Service Club Representation – One (1) member
o Chamber Representation – One (1) member
o Service Provider Representation – Two (2) members
o Senior Community Leaders – Two (2) members
o County Department of Aging Representation – One (1) member o Healthcare Provider Representation – One (1) member
In September the membership was expanded from 12 to 16 to include all members of the CHSSC. A list of the members and the groups they represent is given in Appendix A.

The SSC held its first meeting in September 2021 and has subsequently met on a monthly basis (except for December 2021). Tom Picraux was elected as chair and Maureen Heath as vice chair. Subcommittees were established by the SSC in compliance with the Brown Act on an asneeded basis to carry out its specific tasks. A list of the subcommittees appointed and their membership is given in Appendix B.

The Committee's initial action was to develop a plan to accomplish its tasks with an associated timeline. It then gathered the data necessary to make an assessment of the state of senior services in Los Gatos. This activity included supporting the first statistically valid survey of older adults in Los Gatos, holding workshops with community groups to hear input on unmet needs of older adults, and benchmarking senior services in Los Gatos relative to comparable towns and cities elsewhere. The resulting findings were then used to establish a set of seven goals for enhancing future senior services in Los Gatos. Activities needed to support these goals were subsequently identified and used to develop detailed projects for each goal, as well as the

9 ATTACHMENT 1
requirements and resources needed to meet these goals. This information was then assembled into this Senior Services Roadmap for delivery to the Town Council in February 2023.

In all of the work of the Committee its considerations and recommendations have been guided by the Town’s diversity, equity and inclusivity goals. The Committee is committed to all of these objectives in all our Roadmap goals, valuing all community members, regardless of religion, immigration status, ethnicity, race, disability, gender, sexual orientation or gender identity. The Committee strives to ensure all community members feel safe, respected and comfortable to be themselves and express all aspects of their identities and oppose any attempts to undermine the safety, security and rights of any members of our community. In addition the Committee has embraced the previous goals of Los Gatos in becoming an AgeFriendly City and the Committee has developed its recommendations consistent with the WHO and AARP Age-Friendly Cities initiative that encourages promoting opportunities for older people to participate fully in town life (active aging), to continue to live independently for as long as possible in their community, and to live in a community where people of all ages are engaged, valued and afforded equitable opportunities to thrive.

Throughout the work of the Committee, the Town Council has approved key milestones developed by the Committee to assure alignment with the Council’s objectives. The following Section III.B. provides an overview of the key milestones accomplished by the Committee in developing the data needed to establish a long-term road map. In the course of the work of the Committee to develop long-term goals it became apparent that there were some short-term actions that could be taken immediately. These actions not only benefited older adults but also served to provide valuable insights in the development of the longer-term goals. They are summarized in Section III.B.6 below.

Key Milestones
During the fall of 2022 the Committee developed the following Vision and Mission for a Senior Services Roadmap. The Town Council approved these guiding principles in February 2022.

Vision
“CREATING A COMMUNITY WHERE OLDER ADULTS THRIVE
Our vision is to create a community where older adults are engaged, valued and provided equitable opportunities to thrive in an environment that protects against isolation and promotes inclusion.”
The Committee Vision is illustrated visually in the graphic on the following page.

Mission
Our mission is to provide an age-friendly community that:
● Provides resources and facilities for older adults to live full and healthy lives with volunteer and leadership opportunities that provide a sense of purpose, connection and belonging.

10 ATTACHMENT 1
● Promotes physical activity and physical, cognitive, mental and spiritual health for socially enriching lives.
● Promotes adequate and healthy nutrition through community programs. ● Embraces walkable spaces with safe, accessible and affordable transportation. ● Promotes increased participation
and communication with the
older adult community.
● Partners with local agencies that
provide services and assistance
for older adults, creating a
network that supports public
information that delivers
services in a coordinated and
collaborative manner.
● Ensures accountability by
measuring and monitoring the
results of efforts to provide
services for older adults.

The Committee also developed a Work
Plan for development of the road map,
which is given in Appendix C.

Benchmarked Survey
The Saratoga Area Senior Coordinating Committee (SASCC) was funded to implement and manage the administration of this Community Assessment Survey for Older Adults (CASOA) by POLCO in partnership with the National Resource Center (NRC), and the Committee participated in that effort. SASCC previously worked with POLCO to conduct the CASOA survey in Saratoga. CASOA provides a statistically valid survey of the strengths and needs of older adults as reported by older adults themselves. Aspects of livability are explored within six community dimensions: Community Design, Employment and Finances, Equity and Inclusivity, Health and Wellness, Information and Assistance, and Productive Activities. Overall community quality is assessed also. The report is intended to enable local governments, community-based organizations, the private sector, and other community members to understand more thoroughly and predict more accurately the services and resources required to serve an aging population.

The Committee worked with SASCC to develop the CASOA survey for Los Gatos and the survey was launched in early February 2022. The survey concluded in mid-March 2022. A total of 2,400 households with an adult member 60 years or older were randomly selected to receive the survey. Completed surveys from 529 older adults were obtained, providing an overall response rate of 22.0 % and a margin of error +/- 4.26%. An open participation survey was also

11 ATTACHMENT 1
offered and a total of 102 additional surveys were received and found to be consistent with the statistically validated random survey.

The objectives of the survey were to determine Town strengths that support older adults, to determine needs or gaps in services and to determine potential future needs. Goals of this study were:
● Immediate: planning, resource allocation, advocacy, increased engagement. ● Intermediate: implement programs to meet needs, increase the number of quality programs, and implement effective policies.
● Long Term: foster a community of older adults that are healthier, engaged, empowered, independent, productive, and vibrant.

The Survey Report of Results consisting of 173 pages was received in April 2022. How older residents of Los Gatos viewed their community overall and how likely they are to recommend and remain in Los Gatos provides a high-level overview of the quality and livability of the community:
• Over 9 in 10 of older residents living in Los Gatos rated their overall quality of life as excellent or good. Most of the older residents surveyed scored the community positively as a place to live and would recommend the community to others. More than three-fourths said they planned to stay in the community throughout their retirement. • Older residents tended to give lower scores to the community as a place to retire than they did to the overall quality of life in the community. About 7 in 10 respondents provided assessments of excellent or good to the community as a place to retire.

Community readiness was assessed through a series of older resident ratings in the six different livability domains and the summarized ratings are given below. The areas of community livability found to be strongest in Los Gatos were Safety, Physical Health, Community Inclusivity, and Social Engagement, while the areas showing the largest need for improvement were Housing (affordability, options, and accessibility issues), Employment (opportunities and quality), Information on Older Adult Services (more than 50% reported lack of available information on older adult services, programs, and activities), Independent Living (ability to continue living in one's home), and Mental Health (depression, isolation, anxiety and memory loss). Also, there was a lower rating for “new urbanism”, where older adults desire to live close to places where they can eat, shop, work and receive services. One more important gap was noted related to caregiving, where over 1/3 of respondents reported providing care for someone 55+: Los Gatos does

12 ATTACHMENT 1
not have an adult day care service, and it was found that long-term care services information is lacking, and a future crunch is predicted for caregiving support.

13 ATTACHMENT 1
The survey also assessed the economic contribution older adults make through employment and caregiving. It estimated that older residents in Los Gatos contribute $188 million annually to their community through paid and unpaid work.

The complete survey can be found at https://drive.google.com/file/d/1W8- VVqqF2FJckT8tQcC8lArka4e1L04M/view . An index detailing the areas covered by the survey is given in Appendix D.

Community Workshops
During its formation the Senior Services Committee was encouraged to engage and ‘energize’ the Town regarding the future of Senior Services as it learned about the needs of older adults in Los Gatos. Community outreach subcommittee members determined that a series of Community Workshops to reach out to various older adult communities in Los Gatos would be a valuable form of engagement and learning about needs. The workshops were organized to increase awareness in the community of the efforts of the Committee and the official survey to boost response and at the same time to gain additional insights into specific local interests and concerns of our older adult residents. The responses to an open discussion of what people liked and what they felt was missing in a focus-group like setting helped add ideas and insights to the higher-level knowledge gained from our official survey findings. It was recognized that holding the workshops with existing groups meant that the sampling represented a particular demographic of an active and engaged older population. However, these participants are also more likely to be early adopters and engage in new programs as we seek to build senior services.

Members Nancy Pearson and Catherine Somers conducted the workshops. Using a theme of re-imagining senior services, the participants were asked to think about what things would enrich their lives and those of their friends, family, and neighbors. The Town’s effort to revitalize senior services and to encourage participation in the survey was described. They were then asked to talk about the top three things that they would like to see the Town offer older adults and the three things that the Town needed to do better. Responses were noted and are summarized below. The workshops typically lasted 30 minutes.

Workshops were conducted between January and April with the following groups: Lions Club, Kiwanis Club, Los Gatos/Saratoga Service Providers, Democracy Tent, History Club, Live

14 ATTACHMENT 1
Oak Nutrition, El Sombroso Oaks (walking the community), Rotary (noon), Rotary (morning), 55 Plus Adult Rec., Terraces, and the Los Gatos Interfaith Council.

Key findings from the Workshops are:

Communication: with complaints ranging from having no communication during the pandemic to simply not knowing where to go or who to reach out to, it became apparent that communications to the older adult community was one of the biggest gaps. In addition, there were many requests for a ‘one-stop-shop’ hub of information. Needs ranged from how to find transportation, how to get a meal delivered, how to find a reliable handyman etc., to how to find out what is going on in Town and how to participate in group activities. Interest was also noted in the mountain communities with such residents asking that they be included in communications.

Transportation: older adults who no longer drive had many questions and concerns about transportation. These concerns were related to timing (e.g., last minute appointments needs) to coverage (e.g., does RYDE serve the mountain communities?) to cost (e.g., for just a needed short ride). One woman at the Terraces couldn’t get a ride to her church in Saratoga, as it was outside the range served for their vehicles and she didn’t know who to reach out to for help (which goes back to communication) Technology: whenever we asked about email/internet ability, the response varied, generally based on age. Younger seniors were fine with being on email lists, while older seniors preferred print and regular mail. Many said that they would like to be taught how to use their mobile phones properly, as well as social media (especially Facebook) and devices for reading, such as Kindles. They expressed a desire for the younger generations to help them.

Socialization: older adults generally want a place to go, perhaps to share a meal, play a game, listen to music, or otherwise socialize. Many also expressed a desire to volunteer.

Some notable quotes were:
“Everyone enjoys…everyone needs…a sense of belonging.”
“Volunteering is better than working…and has other effects too, such as building friendships and keeping busy in mind and body…”
Cities Benchmarking
To better understand the status of senior services in Los Gatos, services and spending (mostly pre-pandemic) for Los Gatos older adults were benchmarked against seven other peer communities by a benchmarking subcommittee. The peer communities were the cities of:
● Campbell,
● Cupertino,
● Los Altos/Los Altos Hills,
● Morgan Hill,
● Palo Alto,
● Princeton (NJ),
● Saratoga.

15 ATTACHMENT 1
Benchmarking areas were selected around four categories: 1) Environment; 2) Purpose, Connection and Belonging; 3) Healthy Living – Physical, Cognitive and Mental Health; and 4) Coordinated Network of Providers.

A summary overview of the cities benchmarking results is given below where green, yellow, and red indicate qualitative high, medium, and low scoring by the subcommittee. Total community older adult funding and the municipal component of that funding are given across the top of the chart for each city, as well as the senior 60+ total and percentage populations (based on census numbers). The AARP Senior Livability Index is also given. Results for Los Gatos are given with and without abatements provided during the pandemic. Services highlighted in pink (column on the left) are judged to be particularly important areas for older adults. Detailed benchmarking results for each of the cities studied are given in Appendix E.

Table III.1a. Summary overview of cities benchmarking comparison for the categories of Environment and Purpose and for Connection and Belonging.

16 ATTACHMENT 1
Table III.1b. Summary overview of cities benchmarking comparison for the categories of Healthy Living and for Coordinated Network of Providers.

Observations based on these results and some of the key gaps they reveal for Los Gatos will be given in Section IV.G. Also, as part of the benchmarking studies and the subcommittees work on the Roadmap goals related to facilities and governance, several other city community centers with senior services facilities were visited.

Comparing Other City Community Centers and Governance Models Facility and Governance subcommittee members made visits to community centers in Los Altos, Palo Alto (Avenidas), and Morgan Hill. The visits provided an opportunity to examine the uses of senior services space and to hold detailed discussions with local leaders on their governance, funding, and accountability processes. The discussions afforded an excellent opportunity to better understand facility utilization and to review the history, successes and issues in creating and managing new facilities and supporting senior services. The visits revealed three distinct operating models. The Los Altos facility is a newly completed community center with dedicated space for senior programs. It is a city-operated model with community input. The Palo Alto facility, Avenidas, is in a remodeled 1960s police station that has undergone three major renovations and has a substantial endowment seeded by two legacy donations of homes. It is a non-profit-operated model with city input and coordination. The Morgan Hill facility is a community center with dedicated space for senior programs that was built in the mid-2000’s. It is a mixed model for operation and funding

17 ATTACHMENT 1
involving a partnership between nonprofits and the city. “Visiting these facilities really opened our eyes to what was possible and what it took to achieve new or remodeled facilities.” M. Hudes.

Explore Selected New Initiatives and Community Engagement As part of the Work Plan finalized in January 2022, the Committee planned to conduct several exploratory activities in the community to gain further insight into how to increase engagement. One long-standing need was for more convenient and better information on local senior services, one of the goals in Los Gatos’ Age-Friendly Cities initiative. The Committee worked with the CHSSC to help support its 2022 goal to create an online information hub for senior services. The CHSSC and LGS Rec 55 Plus worked together and now have a first version of the online HUB. These results have demonstrated the clear benefit of continuing to refine the HUB as a valuable source of information for older adults and the entire community.

A second exploratory initiative was partnering with the service clubs in Town to work as a coordinated group of clubs to initiate events. One example was to explore opportunities to increase social activities of interest to older adults. Working with the Committee a monthly “First Fridays” social meet-up was initiated with the Palms restaurant on their patio in October 2022. The response was beyond expectations with about 50 seniors in attendance each month.

The events also provided an opportunity for service club representatives to promote community volunteering.

A third successful effort to engage the community in a social setting for older adults was the Committee’s reception held in partnership with the LGS Recreation in April 2022. The reception celebrated the completion of the benchmark survey, workshops and cities benchmarking and served as an outreach to inform the community about the Committee and the results of its data collection activities. “The ARC Bar” reception served to transform the Adult Recreation Center and make it a special evening of social engagement. The attendance was far larger than anticipated with nearly 150 people attending. Independent of the Committee but with its members supportive engagement LGS Recreation re-launched the 55 Plus program which had been shut down due to the pandemic with a Town Council 2022 ARPA grant. With the effective efforts of the new 55 Plus manager the program rapidly grew participation over the course of 2022 to 730 members, approximately twice pre-pandemic levels.

Another exploratory activity is The Producers program at KCAT TV, also funded by a Town Council 2022 ARPA grant. This program for 55+ volunteers trains participants in all aspects of TV and radio production and has had good response.

These exploratory efforts demonstrated that there is a tremendous appetite for social engagement, as well as recreational and learning activities, in the Los Gatos older adult community. Outreach also revealed a range of different socialization interests, with different groups seeking different venues and types of activities (“one size does not fit all”). Multiple future ideas came from this community engagement, including new social events, bringing service clubs into the mix, and finding new opportunities for volunteering and promoting senior

18 ATTACHMENT 1
services. The results of the exploratory engagement efforts strongly confirmed the data collected from the surveys, workshops and cities benchmarking efforts.

Roadmap Goals
After gathering data from the array of sources summarized above, the Committee analyzed results and conducted a study session to discuss and reach a consensus on the critical goals the Roadmap needs to address to revitalize senior services and achieve its vision. These goals are:
● Goal 1. Appealing and Inviting Facility (Renovate or Build) ● Goal 2. Core Senior Services
● Goal 3. Communications and Engagement
● Goal 4. Volunteer Support and Engagement
● Goal 5. Enhanced Transportation Options for Older Adults ● Goal 6. Senior Housing - Information on Approaches and Options ● Goal 7. Integrated Governance, Funding, and Accountability for Senior Services Studies by the Committee indicate a new community facility will enable the enhancing and energizing of all senior services. Second, core senior services are essential to senior programs.

Third, the studies show that communications of needed information and engagement of the older adult community is essential to a successful senior services program. Fourth, a robust volunteering element provides for a vibrant community and greatly enhances engagement.

Next, transportation and housing are of the utmost importance to older adults and the ability to age in place for an Age-Friendly City. Finally, governance, funding, accountability are necessary for a sustainable program.

The selected Roadmap goals were presented to Town Council and approved in June 2022.

At that time Goal 2 and 3 were two separate goals, Communications and Information Access and Increased Engagement in Social, Educational and Healthy Living Activities. However, as the goals were studied further and Roadmap timelines and projects developed it was determined that there was considerable synergy and overlap between community and engagement, while core senior services were not well represented in a single goal. Thus the first two areas were merged and the latter area developed into a single goal. These goals will be described later in detail in Section V along with the projects proposed to implement the goals and the 1-3-10 year vision for their success.

Development of Roadmap 1-3-10 Year Goals, Milestones and Timeline As a culmination of all the data gathering and analysis work the Committee completed its work in the second half of 2022 by developing and documenting the Senior Services Roadmap.

Subcommittees were appointed for each Roadmap goal area and expert guest participants were invited to participate; guests included representation from the Complete Streets and Transportation and the Planning Commissions, the 55 Plus program, and Jewish Family Services.

Each subcommittee developed detailed 1, 3, and 10-year milestones for their area. Bullet points were included for each milestone to provide clarifying background. These documents were then used to develop specific projects for each milestone objective to provide key elements that would need to be addressed for that milestone and the timescale for each of the elements. The work of the goals subcommittees was then integrated together by the roadmap writing

19 ATTACHMENT 1
committee. The intent of including specific milestones and projects for each goal was to provide a starting point for any future commission, committee, or ad hoc group to understand the Committee’s thinking and to use as a starting point as they develop a plan for that goal area.

The detailed 1-3-10 year milestones and project documents along with the timeline are presented in a subsequent section of the report.

Participation
The Committee acknowledges and expresses appreciation to the many people and commissions who have contributed valuable information to this report.

Tylor Taylor, Saratoga Area Senior Coordin. Comm. Ellen Schwartz, Princeton, NJ Lisanne Kennedy, LGS Recreation 55 Plus Manager Lee Fagot, Democracy Tent Bob Buxton, CST Commission Vikki Pearce. History Club of Los Gatos Jeff Thompson, CST Commission Debbie Vasquez, Morgan Hill Ali Miano, CST Commission Cricket Rubino, Morgan Hill
Jeffrey Barnett, Planning Commission John Sink, Avenidas, Palo Alto Ann Peterson, Live Oak Adult Day Services Bridget Matheson, Los Altos Mary Jo Price, Los Altos
Arn Andrews, Los Gatos, Committee Liaison Laurel Prevetti, Los Gatos Town Manager Senior Services Ecosystem in Los Gatos
Population
According to the US Census Bureau there were 6685 adults 65 or older in 2020 representing about 20.2 % of the Los Gatos population. For comparison there were only 15.2% 65+ in the state of California. The 65+ in Los Gatos was approximately 15% in 2000, 18% in 2010, 20% in 2020. The population of older adults is growing in Los Gatos and there have been projections that this demographic will reach 30% by 2030. This growth in the percentage of older adults suggests that by the end of this 10-year Roadmap plan for senior services the number of people over 55 could represent nearly 1/3 of the population of the Town.

Key Services and Communities
The Goal 2, Core Senior Services, of this Roadmap is focused on maintaining essential services in the Town for older adults. These services are provided by a community of providers that extend beyond the boundaries of Los Gatos. The Town’s older adult community ranges from those who are in the upper income level to those who struggle to meet basic needs.

Essential services are especially critical for those in the lower economic income range. Services address needs in the areas of nutrition and food security, transportation, housing, adult day care and caregiver support, information on available resources and social work support, and the availability of social, recreation, education, and healthy living activities.

Service Providers Directory
A listing of nonprofit and community organizations located locally and providing services that include older adults is given in Table 4. These groups provide essential core services to many of our older adults in Los Gatos. In many cases these local organizations work with and

20 ATTACHMENT 1
significantly extend the important benefits provided by county, state, and federal programs such as Meals on Wheels, Sourcewise (Santa Clara County Area Agency on Aging), county Nutrition Program, etc. During 2022 the Town of Los Gatos provided grant support to supplement the operations of: Live Oak Senior Nutrition Service Center, Next Door Solutions to Domestic Violence, and West Valley Community Services. The Town also provided contracts to SASCC (Outlook monthly newspaper and health fair), LGS Recreation (55 Plus senior program and rent relief) and KCAT TV (The Producers senior program) from federal ARPA funds during 2022.

Organization Address Website Services
Addison-Penzak
Jewish Community
Center
14855 Oka Rd.

Los Gatos
apjcc.org

Exercise, recreation, healthy living &
wellness, arts & culture, community
engagement
CADRE (Collaborating
Agencies Disaster
Relief Effort)
2731 North First
St.

San Jose
cadresv.org Network of organizations that provide
community emergency preparedness
information
El Camino Health 815 Pollard Rd, Los
Gatos &
2500 Grant Rd,
Mountain View
www.elcaminoheal
th.org
Hospital community programs,
transportation services, mental health
and addiction services
Embodied Recovery

20 S Santa Cruz
Ave # 319, Los
Gatos
embodiedrecovery.
com
Outpatient mental health and addiction
treatment services
Good Samaritan
Hospital
2425 Samaritan
Dr.

Los Gatos, CA
goodsamsanjose.co
m
Hospital community programs,
addiction services, mental health
House of Hope –
Calvary Church
16330 Los Gatos
Blvd. Los Gatos.

CA
www.calvarylg.com
/local
Food bank, hot meals, legal counseling,
financial aid, grief counseling
Jewish Family Services
of Silicon Valley
14855 Oka Road
#202 Los Gatos, CA
www.jfssv.org/serv
ices.html
Food bank, financial aid, legal
counseling, grief support, holocaust,
refugee assistance, senior care
LDS Church 15985 Rose Ave.

Los Gatos, CA
jesus-christ-oflatter-day-saintschurches.cmac.ws/c
hurch-of-jesuschrist-of-latter-daysaints-los-gatosward/13755/ Refugee settlement, employment
services, addiction programs, Bishop
Storehouse food & grants, emergency
preparedness

21 ATTACHMENT 1
LGS Recreation 208 E. Main St.

Los Gatos, CA
www.lgsrecreation.
org
Community social, educational, and
recreational activities through 55 Plus
senior program
Live Oak Adult Day
Care [currently closed]
111 Church St.

Los Gatos, CA
liveoakadultdaycar
e.org
Senior adults day programs, social,
games, exercises
Live Oak Senior
Nutrition Service
Center
111 Church St.

Los Gatos, CA
lgumc.org/live-oaksenior-nutritioncenter/60+ age, Lunches, Excess food availability, and
social/emotional/healthy living
supplemental support
Los Gatos Chamber of
Commerce
10 Station Way
Los Gatos, CA
www.losgatoscham
ber.com
Programs/events to strengthen,
promote businesses, enhance quality of
life
Los Gatos Community
Health and Senior
Services Commission
110 East Main St.

Los Gatos CA
www.losgatosca.go
v/278/CommunityHealth-SeniorServicesCommission
Supporting and coordinating
community health and senior services
needs
Next Door Solutions to
Domestic Violence
234 E. Gish Rd.
#200, San Jose
www.nextdoorsolu
tions.org
Supports victims of domestic violence
and their families
S.A.I.L. Health
Concierge
sailhealthconcierge.
com
Aging in place services, concierge
medicine, planning
Saratoga Area Senior
Coord. Council (SASCC)
19655 Allendale
Ave. Saratoga, CA
www.sascc.org Senior center, RYDE transportation
program, adult day program, Outlook
community newspaper for seniors
St. Luke’s Outreach
Program
20 University Ave.

Los Gatos, CA
stlukeslg.org/pantr
y/
Soup kitchen, spiritual, social,
homeless showers, ministry
St. Mary’s Immaculate
Conception Church
219 Bean Ave.

Los Gatos, CA
stmaryslg.org/losgatos-homeless-stlukeSpiritual, financial aid, home/hospital visitation
West Valley
Community Services
10104 Vista Dr.

Cupertino, CA
www.wvcommunity
services.org
Food bank, case management, housing
support, financial aid, social
engagement
Table 2. Los Gatos Senior Service Providers Directory. (Courtesy of the West Valley Service Providers network, T. Picraux, coordinator, December 2022)
Town Grants to Non-Profit Service Providers
The Town has maintained a grant process for many years in support of local arts enrichment and core community services. The core services grants provide supplemental support to help maintain essential services in the community to residents in need by local nonPage 31 of 98 22 ATTACHMENT 1
profit organizations. This program accepts grant opportunities for review and recommendation by the Arts Commission and Community Health and Senior Services Commission with final selection and approval by Town Council. During the FY 2022-23-year support was provided for non-profits with services which include in part older adults:
● Live Oak Senior Nutrition: $22,000/yr
● West Valley Community Services: $20,000/yr
● Next Door Solutions To Domestic Violence: $10,000/yr
● NAMI Santa Clara County (mental health services): $7,500/yr ● Bay Area Housing Corp (home modifications for disabilities): $7,500/yr During the FY 2021-22 support was also provided to the Live Oak Adult Day Services at $13,000 but was not provided during FY 2022-23 due to continuing post-pandemic closure of the center. Also in FY 2021-22 one-time grants were provided to Parents Helping Parents ($10,000), Methodist Church showers ($10,000), and also to West Valley Community Services for $10,000..

Special one-time ARPA Supplement grants for senior services post-pandemic recovery were provided by the Town Council during FY 2021-22 to:
● LGS Recreation 55 Plus: $328,500
● KCAT TV: $100,000
● SASCC: $71,500.

Provider to Service Matrix
The table below provides a matrix of main services to service providers for a partial listing of community service providers in Los Gatos. Note that Live Oak Day Services is listed but has not yet reopened. This matrix can serve to initiate a comprehensive directory of services and providers that our older adult community can access.

Town
of Los
Gatos
LGS
Recrea
-tion
SAS
CC
County
of
Santa
Clara
Live
Oak
Nutrition
Live
Oak
Day
Care
Meals
on
Wheels
Chamber of
Commerce
KC
AT
West
Valley
Community
Services
Case Management
�
Communication
� � � � � �
Recreation � � �
Education � �
Nutrition � � � �
Housing �

23 ATTACHMENT 1
Transportation
�
Adult Day
Services
�
Service Assessment
Cities strive to provide a set of core services to meet essential needs of older adults. For some residents these greatly enhance their quality of life while for others services may provide an essential safety net. While many services are provided or supplemented by regional, state, or federal sources, the extent and quality of these services often depend on local initiative. This qualitative assessment of our Town services has been based on our benchmarking of other cities in comparison to Los Gatos.

A particularly high area of services are our meals programs. These programs include the non-profit Live Oak Nutrition weekday lunches which also often include opportunities for socialization and exercise activities. The county-wide Meals on Wheels program is also available to all qualifying older adults and disabled residents. Other areas with strong Town engagement are emergency preparedness for meeting disaster events and personal safety for all residents.

In addition, the Town Council has taken an active role in addressing senior services needs over the past year, however Town support of senior services or coordination staffing is lower than in peer cities.

In 2009, the Town restructured support for senior services through a Lease Agreement in which LGS Recreation was given rent relief in return for providing some specific services for older adults (Appendix G). LGS Recreation serves a broad community and range of age groups within Los Gatos and Saratoga. While LGS Recreation is currently providing a set of services for the Town’s older adults, the actual services provided have evolved since the original agreement, and at times services have deteriorated when the financials of LGS Recreation have been insufficient to support those services. The three school boards that established LGS Recreation through a Joint Powers Authority, do not have an older adult constituency, rather a youth-oriented student constituency. Because of this structure, the relationship does not represent a strong alignment between the interests of the Town’s older adult community and the governance of LGS Recreation. Transportation is an area that is at the mid-level of senior service provision, with the RYDE program providing scheduled weekday senior transportation at a sliding scale. Committee investigations indicate there is a need for weekend and evening ride programs, possibly served by an on-demand shuttle service. Areas that rank at a lower level include educational/technology/life skills training and employment opportunities. Caregiver support and adult day services also rank lower with adult day services not yet opened after the pandemic. Also, while mental health services for residents are provided primarily by local hospitals and non-profits, regional studies are showing that the community, including older adults, would greatly benefit from a nearby regional health clinic (for example in the West Valley) that provides additional services and a nearby source of support.

24 ATTACHMENT 1
One area that ranked low at the beginning of our study but has been rapidly improving due to the use of $500,000 investment in ARPA funds by the Town Council is social and recreational opportunities. As a result of this support the adult recreational program of LGS Recreation has increased its participation by over 100% compared to pre-pandemic levels. Combined with exploratory social events initiated by this Committee, such as First Fridays, it is estimated that engagement in social and recreational programs has reached over 10 % of the older adult population, demonstrating the possibilities of growth for senior engagement. Also, a new ARPAsupported program was initiated to teach TV and radio production by older adults. Another area which has shown improvement is that of information and communication targeted to older adults. The Outlook monthly newspaper provided by SASCC provides specific Los Gatos information. A Los Gatos weekly, the Los Gatan, provides community information. Also, efforts by the CHSSC in partnership with LGS Recreation 55 Plus and this Committee has resulted in the creation of an information HUB that is providing increased awareness of senior services, demonstrating the successes that can be achieved by revitalizing senior services in Los Gatos.

Gaps and Unmet Needs
Observations of key points learned for the peer cities from the Committee’s city benchmarking work as given in Section III.B.5. are summarized below.

Los Altos/Los Altos Hills
• New $35m facility funded by the City
• No membership fee
• Paid transportation
• Medium participation rate
Palo Alto
• Modern senior facility
• Wide range of choices of activities
• Organized and transparent about finances
• High participation rate
Princeton, NJ
• Provided by non-profit: 70% from contributions, 19% from City revenues and 11% fees • City makes annual contribution
• High participation rate, including from surrounding communities Cupertino
• Services differ because of higher homogeneity of ethnic population • City budget is considerably higher within the peer group • Medium participation rate
Morgan Hill
• Good integration of senior services and senior center into the city's community center • Well organized community programs that supplement senior services • City and charitable foundation funded through senior center with volunteers • High participation rate
Saratoga
• Coordinated governance & management of programs with central accountability by local entity (SASCC)

25 ATTACHMENT 1
• Services are funded primarily from outside grants and contributions • Independent non-profit operates with small (5%) support from the City. Funding tripled since 2016
• City is actively informed & Council participates on Board of Directors of non-profit Strong board
• High participation rate
Campbell
• City converted high school into Community Center with pool & outdoor fitness area - used by many LG residents
• Goals are set and measured on city website
• City funded and run through rec department with 3.5 employees supporting senior programs
• High participation rate
These observations can be contrasted to those for Los Gatos below.

Los Gatos
• Among the highest quality, walkability, parks, personal safety, emergency preparedness, and meals program for peer group
• Active engagement of Council in effort to improve senior services • Unique arrangement: Services primarily provided by community education organization funded by in-kind facility use fee-relief from Town • Secondarily provided by volunteers and nonprofits with some funding by Town grants • Informal coordination of services through community grants with minimal direct governance
• Among the lowest senior staffing, participation rate, information availability, accountability, and volunteer coordination among peer group • Least attractive and functional senior activity center of peer group • Lowest per senior budget of peer group on both a total community basis and municipal spend basis
• Relatively high cost of individual events/programs combined with moderate cost annual fee
• Low participation rate
Some key gaps apparent from these observations have been the low participation rate of older adults in Los Gatos, low budget expenditures, inadequacy of the senior center, and lack of coordination or accountability of senior service programs. The Los Gatos 55+ program has achieved rapid improvement in enrollment during 2022 (from approximately 390 pre-pandemic levels to 730 participants at the conclusion of 2022). There is significant room for further improvement in senior program participation in Los Gatos, for example by increases in the current 55 Plus membership which now represents approximately 10% of older adults.

Community response to the short term efforts of the Committee and CHSSC (the information Hub, First Fridays, engagement of groups) suggest that there is a large untapped potential in Los Gatos to enhance and expand opportunities for and participation by older adults.

26 ATTACHMENT 1
Los Gatos One-Three-Ten Year Roadmap Goals, Projects, and Milestones The Committee organized its seven goals into 1 year, 3 years, and 10 years activities and then used these activities to develop specific projects for each goal area with associated timelines and milestones. The projects are intended to serve as descriptive information and insight into learning by the Committee. These projects provide a starting point for consideration by commissions, committees and community non-profits in implementing the goals of the Roadmap. An overview of the seven goals, an overview for the 1-3-10 year activities, and the projects with milestones to accomplish these goals are presented below. The 1-3-10 year vision activities detail is presented in Appendix F.

Goal 1. Appealing and Inviting Facility (Renovate or Build) Subcommittee - Heath (chair), Blum, Hudes, Lenoci, Picraux This goal is to renovate or build a community facility including older adult space/services. develop plans, fund, and implement a revitalized community center with dedicated space for older adult programs. Currently, the ground floor of the building at 208 E. Main Street is being used for the older adult recreational/social programs by LGS Recreation. The facility and the space available are insufficient, as judged by the Committee and based on the feedback received in peer city reviews. The decision to renovate or build a new community facility that includes older adult space/services will be decided as part of this goal.

Age-friendly communities have spaces that are welcoming where residents can come together to engage in social, educational, and enriching activities. Community centers which either include or are dedicated to the needs of older adults provide an important focal point for residents and are found in all our benchmarked cities. Approaches to building or refurbishing facilities are many, but in every case the approaches have required a concerted, long-term effort with deliberate planning. This area would address:
● More welcoming building with adequate multipurpose space than currently exists. A portion of the facility dedicated to meet the needs of older adults ● A funding strategy, fund-raising mechanisms and a 501(c)(3) Friends of Seniors entity to provide long-term support
● Coordinated community strategy and support for development of senior facilities ● Intergenerational space for meetings, clubs, community events, recreational, cultural, educational, learning, health education and information services ● Deliberate evaluation of effectiveness and value of investment in existing facilities ● Evaluation of multiple use options and how Town assets might be utilized in the creation of a community facility
Goal 1. The 1-3-10 Year Activities Overview
One Year - Form facilities advisory committee, explore fundraising options, establish a 501(c)3 non-profit for facilities and services, and optimize interim repairs to existing facility Three Year - Develop 3 models for community center, perform feasibility study, make, fix or build decision (selecting from 3 models), form building committee, and begin substantial fundraising

27 ATTACHMENT 1
Ten Year - Ensure ample quality space for older adult services and programs, provide a staffed welcome desk, and perform ribbon cutting of welcoming facility Goal 1. Projects Overview
Goal 1. Projects
PROJECT F1 Needs Analysis
- Form an ad hoc group to conduct needs analysis. Q2/23 - Community input on needs and concepts. Q1/24
- Community charrettes/workshops (needs & conceptual plan). Q1/24 - Evaluate off-site venues and potential partners. Q4/24 PROJECT F2 Fundraising
- Establish a 501(c)3 non-profit to support fundraising for senior services. Q2/23 - Establish a fundraising committee. Q4/23
- Form board for the senior non-profit. Q1/24
- Launch capital campaign. Q4/24
- Partner with county supervisors and state legislature on funding plans. Q4/24 - Capital campaign consultant and develop annual targets. Q4/24 - Explore government grants - local, state & federal. Q4/24 - Complete capital campaign. Q1/28
PROJECT F3 Optimize Existing Space
- Evaluate existing space & renovation options. Q1/24
- Track existing facility utilization. Continuing
- Ongoing projects- ADA accessible bathroom upgrade. Q4/24 PROJECT F4 Community Facility Direction
- Develop a design example/model. Q2/24
- Conduct feasibility study. Q2/24

28 ATTACHMENT 1
- Define space alternatives. Q3/24
- Establish key features of the facility. Q3/24
- Ability to rent
- Host large community and county-wide events
- Enhanced recreational and fitness activities
- Educational and social activities
- Accessible
- Identify the preferred alternative (renovate or build). Q2/25 PROJECT F5 Community Facility Design (Renovate or Build) - Develop an implementation plan. Q3/25
- Form building committee. Q2/24
- Architectural drawings and a model to support fundraising. Q3/25 - Architect consultation. Q2/25
- Builder consultation. Q2/25
- Conceptual design. Q3/26
PROJECT F6: Community Facility Construction (Renovate or Build) - Property divestiture and acquisition, if required. Q1/27 - Initiate facility construction. Q1/28
- Complete facility construction. Q2/30
PROJECT F7: Community Facility Operations
- Establish business support options - how to run and operate a community center. Q1/29 - Operating model. Q1/29
- Sustainable financial plan. Q1/29
- Ensure ample quality space for older adult services & programs. - Provide a staffed welcome desk to answer questions and accept volunteers. Q1/31 - Ribbon-cutting and opening. Q1/31
Goal 1. First Steps
• Form 501(c)3 non-profit
• Recruit fundraising committee
• Plan for community charrettes
Goal 2. Core Senior Services
Subcommittee - Pearson (chair), Khanal, Konrad, Lenoci, Mlinarich, Picraux A thriving town needs to provide essential core services for older adults. These services cover such areas as support for social, educational, and healthy living activities. Also, it is essential to meet basic nutrition and health needs for the disadvantaged. Services for older adults are provided by a diversity of municipal, county, regional, and state organizations. The Town gains much leverage for this goal by encouraging and supporting the work of community nonprofits and organizations such as hospitals and health clinics that are essential to the Town’s safety net. Provisions for physical and mental health, as well as support for caregivers and their loved ones, are also essential. The availability and use of community parks, gardens and open spaces provides significant core support, not only to older adults, but to all. Efforts to preserve and provide adequate core services include:

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● Social, educational, and healthy living opportunities ● Funding and expanding essential services for all stages of aging including nutrition and adult day care programs
● Training and classes to enhance marketable and/or new skills ● Personal safety, scam avoidance, legal assistance awareness, etc. ● Promote food security and options
● Promotion of County mental/behavioral health offerings and the local availability of these services
Goal 2. The 1-3-10 Year Activities Overview
One Year - Continue to support essential services in Town.

Three Year - Re-establish adult day care services.

Ten Year - Promotion of mental health services in the West Valley.

Goal 2. Projects Overview
Goal 2. Projects
PROJECT S1 Support Continuation of Social, Educational, Healthy Living and Meal Services for Older Adults
- Ensure continuation of senior adult recreation, social, educational and healthy living provided by the 55 Plus program. Q1/23
- Ensure continuation of the Live Oak Nutrition Program and funding to provide food security for older adults. Q1/23
- Promote and enhance food security and healthy options for older adults, including supplemental food collection and distribution, local food bank services, etc. Q3/23 PROJECT S2 Support Re-establishment of Adult Day Care Services

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- Promote establishment, support, and use of adult day care services in Los Gatos Q3/23 - Establish facilitated caregiver support programs for families and family caregivers. Q2/24 - Promote caregiver respite programs. Q4/26
- Facilitate an expanded adult day care program with more space and a controlled-access outdoor area to provide services for future growth. Q4/27
PROJECT S3 Support Continuation of Other Core Services in Los Gatos by Community Organizations
- Advocate for support of community nonprofits that provide services and assistance to older adults in Los Gatos (WVCS, SASCC, Next Door Domestic Violence, Jewish Family Services, House of Hope, local hospitals, etc.). Q1/23
- Promote and advocate on behalf of services for older unhoused people and for those in danger of becoming unhoused. Q3/23
- Advocate for and seek to expand the availability of case management workers serving older adults in Los Gatos. Q4/24
- Establish an ongoing mentor program to enlist local organizations and seniors with special skills to provide social, educational & healthy living enrichment courses. Q2/24 - Promote County fall prevention programs. Q3/23
- Promote programs that provide information on personal safety devices, scam/fraud avoidance, and legal assistance. Q3/24
PROJECT S4 Support CHSS Commission Objectives to Establish a West Valley Health Clinic with Mental Health Services
- Support the Community Health and Senior Services Commission efforts, as well as those by community groups and the County to establish a health clinic in the West Valley. Q2/23 - Monitor and promote County initiatives and government grant opportunities to provide mental health services in the West Valley. continuing
- Promote establishment of a mental health task force in the West Valley. Q4/23 - Create a mental health information directory. Q4/24
PROJECT S5 Expand Use of Parks, Community Gardens, and Other Facilities - Support the efforts of the Parks Commission as they relate to senior use of parks, community gardens and related facilities.
- Establish exercise programs in parks and on Town plaza. Q4/23 - Initiate a program to enhance cluster seating in parks for meet up areas. Q2/24 - Support and promote establishment and multigenerational use of community gardens (volunteer planning, landscape design, site plot layout). Q4/24 - Expand recreational use of existing parks and facilities (e.g., pickleball by striping to selected Town tennis courts, bocce ball facility renovation at Oak Meadow Park, establish lawn bowling site, etc.). Q1/26
PROJECT S6 Health and Welfare Assessment
- Provide a continuing assessment of community essential services for older adults in Los Gatos.

Q1/24
- Review the welfare safety net status for older adults and the utilization and coordination of older adult services with County and community non-profit programs. Q1/26 Goal 2. First Steps

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• Negotiate an agreement for continuation of 55 Plus social, educational, and healthy living program.
• Re-establish adult day care services.
• Continue support of community essential core services by non-profits.

Goal 3. Communications and Engagement
Subcommittee - Konrad & Pearson (co-chairs), Miller, Mlinarich, Picraux, Somers, Yick, Guest:

Kennedy (LGS Rec 55 Plus)
Older adults and caregivers need ways to obtain information about available services, resources, and events in multiple formats. It is also essential that they have opportunities to engage in social, lifelong learning, and healthy living activities. Productive activities outside of work promote quality of life and contribute to active aging. Finding and engaging in social activity and volunteering in activities of interest becomes increasingly challenging as people age. Opportunities to participate and socialize with others, volunteer in meaningful and productive activities and engage in the community in which one lives contribute to a feeling of belonging and personal satisfaction. The survey and workshops point to these areas as critical elements to solve problems, participate in community activities and enhance quality of life.

Benchmark results for other cities indicated that Los Gatos could offer more programs.. This goal helps residents age in place. Areas addressed would include:
● Availability of resources, activities, programs (clubs, local centers, and government - supported services, etc.)
● Presented in the form of an Information Hub (trusted, well-curated content on services availability, activities pointer, events calendar, etc.) - short term. Includes web, mobile, and social network capabilities. Phone feature with live senior services and volunteer coordinator - longer term
● Navigation to services tools (medical, maintain physical health) ● Information included from other goals of transportation, volunteering, and housing (stay in home support options, wellness calls, assistive devices) ● Consistent availability, coordination, engagement, and age-friendly accessibility of weekly activities and monthly social events
● Promotion ranging from print to in-person engagement by going to where older adults live (ambassadors, volunteers, etc.)
● Finding ways to subsidize existing programs to expand reach to older adults - medium to short term
● Enlisting local organizations and expertise to help enhance programming ● Highlight special events that are Age-Friendly
Goal 3. The 1-3-10 Year Activities Overview
One Year - Provide older adults ways to easily learn information about available services and resources. Increase engagement in social, educational, and healthy living programs. Promote volunteering. Establish measurable goals.

Three Year - Partner with service providers to expand participation in events promoting social, educational and healthy lifestyle programs.

Ten Year - Move into a beautiful Community Center with dedicated space for senior programs.

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Goal 3. Projects Overview
Goal 3. Projects
PROJECT C1: Information HUB Development and Deployment
- Refine, edit, and broaden HUB 2.0 to make access to senior services much more intuitive and broaden HUB coverage to include other senior services in the local community: Q4/23 - Recruit and sustain a volunteer Hub advisory group to collect information on what's not available, help maintain the accuracy of the HUB information and promote HUB. Q2/23 - Develop a program with merchants to help promote Hub. Q2/23 - Identify a HUB administrator with technical skills to incorporate identified missing services and maintain the HUB advisory group. Q2/24
- Create conceptual design including master release schedule e.g., 2.0, 3.0, 4.0. Q2/24 - Evaluate the benefits of developing a mobile app. Q4/24 - Invite the creator of Cupertino Senior Services website to review and make suggestions.

Q4/23
- Coordinate with government agencies to take advantage of resources. Q2/24 - Partner with District 5 County Supervisor to benefit other cities and offset costs. Q2/24 - Incorporate video tutorials into HUB (e.g., how to sign up for RYDE, etc.) and explore and utilize evolving technology tools Q4/24
- Use digital inclusion initiatives to teach people how to access information on the HUB, use QR codes, etc. Q4/23
- Utilize KCAT to advertise and to help develop videos for HUB. Q2/24 - Continue tracking HUB clicks and identify the most popular areas. Q1/23 - Continue tracking the number of calls that come into the office for older adult information from all sources (55 Plus; Chamber; Others). Q1/23
- Require Town participation and promotion to ensure success of objectives. Q1/23 PROJECT C2 Promotion of Community Awareness and Engagement in Services

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- Publicize senior services available in Los Gatos. Q1/24 - nutrition
- adult day services
- recreation and socialization opportunities
- educational opportunities and health fairs
- Collaborate with other local organizations to promote Town and community events and services. Q3/24
- Join the AARP Network of Age-Friendly Communities. Q3/23 - Promote on-going awareness of HUB and Town senior events by Town in social media, website, and newsletter and in local newspapers with articles and ads. (Los Gatan, The Outlook, etc.). Q4/23
- Increase participation in Town events. Q2/23
- Establish an outreach ambassador volunteer program (go to where older adults live to promote awareness and participation). Q2/23
- Promote use of faith-based community services (e.g., Jewish Family Services of Silicon Valley’s Aging with Dignity and Healthy Aging Programs. Q3/23 PROJECT C3 Events Calendar
- Initiate an events calendar website that includes Town meetings and special events. Q1/24 - Establish connectors (APIs) to various organization’s information. Q2/24 - Include monthly events summary in the monthly older adult newsletters. Q3/23 - Assist with community holiday events and promotion. Q2/24 - Develop a mobile app. for smart phones to sign up for local events. Q4/24 PROJECT C4 Provide and Engage Older Adults in Social, Healthy Living, and Life Learning Skills Activities
- Promote monthly special social activities. Q1/23
- Organize First Friday monthly events. Q1/23
- Greatly increase engagement in ongoing LGS Rec. activities and classes (exercise, swimming, etc.), senior club activities, JCC exercise and other programs. Q1/23 - Promote programs with emphasis on multigenerational activities. Q1/23 - Establish diet, nutrition & healthy eating classes and programs. Q3/23 - Promote technology training programs (including library programs, etc.). Q1/24 - Promote personal safety and cyber security presentations and classes. Q1/24 - Develop training classes to enhance marketable skills. Q4/24 - Partnership with West Valley Community College to deliver local life-learning courses oriented to older adults. Q3/24
- Develop Distinguished Guest Lecture program. Q3/30
PROJECT C5 Transition to In-Person Services at New Community Center - Publicize new dedicated senior facility space for senior programs. Q1/32 - Have an information kiosk near the entrance for verbal, posted and printed materials including volunteer information. Q2/32
- Central point of coordination for Senior Services including tech support. Q3/32 - Large room exercise classes and weekly dance in new community center Q2/32 - Host local community theater, music and dance group programs. Q3/32

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- Promote engagement by organizing regional large group meetings (SCC Cities Association, SCC Seniors Agenda, Caregiver Conference, Aging Wisely Conference, etc.). Q4/32 Goal 3. First Steps
● Expand & promote information HUB.
● Expand engagement of the senior community by increasing participation in social, educational & healthy living activities.
● Engage volunteers to implement programs.

Goal 4. Volunteer Support and Engagement (be a volunteer/seek a volunteer) Subcommittee - Pearson (chair), Picraux, Somers, Yick
Vibrant communities provide opportunities for older members to become volunteers and/or to find needed assistance from volunteers. Promoting and supporting volunteerism allows the community to marshal the expertise of older adults and to increase engagement of older adults for the benefit of the entire community. Our Committee found that many older adults want to volunteer, and many others need volunteers for help. With volunteer time in California currently estimated at $29.95/hr. by the Independent Sector organization, the many 1000’s of hours available locally represents an important resource for the Town to take advantage of as much as possible. The volunteer support and engagement goal would include:
● Develop and coordinate volunteer opportunity exchange (aggregated Town page of opportunities)
● Support connections between service providers, clubs and those interested in volunteering (consider holding volunteer fair)
● Support equitable and inclusive processes to engage older adult volunteers ● Consider a ‘Community Unity’ bulletin board approach for two-way volunteering as promoted in the past by former Mayor Wasserman
Goal 4. The 1-3-10 Year Activities Overview
One Year - Develop a process for older adults to become a volunteer or to find needed assistance from volunteers.

Three Year - Establish a volunteer corps with a coordinating team, tracking, a coordinator, and creation of an opportunity exchange.

Ten Year - Establish a volunteer station at the welcome desk in the new community center and provide regular volunteer socialization.

Goal 4.c. Projects Overview

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Goal 4. Projects
PROJECT V1: Establish Volunteering Task Force
- Collaborate with the Community Health & Senior Services Commission and/or other commissions to form an ad hoc task force with Town liaison identified. Consider adding guest members. Q1/23
- Develop a list of groups needing volunteers for programs, events, and activities. Q2/23 - Establish a joint alliance of service clubs for volunteering composed of a designated person from each organization with an alliance representative on the ad hoc task force. Q4/23 PROJECT V2: Recruit and Build a Volunteer Community with the Ad Hoc Task Force - Establish a process to coordinate between organizations needing volunteers. Q4/23 - Provide links on The HUB to organizations needing volunteers. Q2/24 - Establish methods for volunteers to connect to opportunities via print and electronic communications. Q2/24
- Include volunteer opportunities in local event calendars. Q3/24 - Publicize opportunities and recruit volunteers at community events (First Fridays, etc.).

Q3/24
- Issue volunteer opportunity alerts. Q4/24
- Promote volunteerism and explore new ways to marshal the expertise of older adults in Los Gatos. continuing
- Ensure equitable and inclusive opportunities to increase engagement of older adult volunteers. continuing
PROJECT V3 Establish a Volunteer Corps
- Obtain part time staff support for coordinated volunteer intake and coordination of the Volunteer Core. Q1/25
- Establish a volunteer coordinating team with required service clubs representation. Q1/25 - Develop a method for volunteer tracking. Q3/25
- Provide periodic events for volunteers to socialize and exchange information on opportunities. Q3/25
- Establish a senior mentorship service that utilizes talents and skills that can be shared in a multigenerational setting. Q2/25

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- Develop and coordinate volunteer opportunity exchanges (volunteer tables at Town events, bulletin boards, volunteer fair, etc.). Q4/25
- Develop an opportunities exchange site on The HUB. Q4/25 - Establish a referral process to support connections between those with needs for household chores and service providers, clubs (including high school and middle school), other groups interested in volunteering and local businesses. Q4/26
- Establish and support a volunteer information component to the welcome kiosk at the new community center. Q1/32
Goal 4. First Steps
● Establish an ad hoc volunteer task force.
● Create a listing of organizations needing volunteers. ● Engage service clubs in the initiative.

Goal 5. Enhanced Transportation Options for Older Adults Subcommittee - Heath (chair), Khanal, Picraux, Ristow, CSTC member expert partners Buxton, Thompson, and Miano
Livable communities facilitate transportation options for older adults, including auto, bicycling, walking and public transportation. Older adults consider the need for flexible transportation options to be especially important as they age, including:
● Better information distribution on mobility options (e.g., VTA Senior Mobility Guide) ● RYDE awareness and enhancement
● VTA and VTA Access awareness
● Lyft/Uber supplemented programs
● In-Town shuttle provided by Town
● Last minute rides through volunteer network
● Options for mobility-challenged older adults
Goal 5. The 1-3-10 Year Activities Overview
One Year - Form senior transportation advisory committee (tracking, input, advocacy).

Promote availability of mobility options and information.

Increase use of existing Bus 27 and advocate for expanded local transit services.

Three Year - Implement a Town shuttle.

Expand mobility services - auto, bicycle, walking, & public transportation.

Add Age-Friendly accessible walking paths.

Ten Year - Create Age-Friendly accessible walking track.

Develop a door to door shuttle service.

Goal 5. Projects Overview

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Goal 5. Projects
PROJECT T1: Implement and Promote Transportation Awareness and Use - Collaborate with Complete Streets & Transportation Commission and Community Health & Senior Service Commission to form an ad hoc Senior Transportation Committee with Town liaison identified. Consider adding guest members. Q1/23 - Obtain community input on needs & concepts. Q3/23
- Seek grant opportunities in the transportation area. continuing - Monitor General Plan 2040- Section 5- Mobility- Implementation Programs A-S. Q2/24 - Establish a mechanism for continuing assessment of Los Gatos, County, State and Federal master plans, laws and grants involving all forms of mobility impacting older adults for possible recommendation. Q4/24
- Explore wheelchair accessible parking needs. continuing - Track VTA bus actions. continuing
- Enhance community knowledge and use of RYDE, VTA Access, and Santa Clara County Mobility Management Program (e.g., intro to use bus pass, low income senior passes, eligible registered dining participant passes). Q3/23
- Promote distribution and awareness of the VTA Senior Mobility Guide. continuing - Link transportation information and new options to The HUB. continuing - Promote use of bicycles through education, training and repair, safety programs and classes.

Promote development and awareness of bike and pedestrian pathways, support for more bikeways, valet use for older adult events with secure bike parking facilities. - continuing - Achieve increased community use of existing Bus 27 and use data to advocate for expanded local VTA transit services. Q2/26
- Develop “Transportation Los Gatos” software that links all forms of mobility (FlexDenmark Model). Q1/32
PROJECT T2: Advocate for an Age-Friendly Walking Plan
- Coordinate with existing commissions and the General Plan to advocate for an Age-Friendly walking plan. continuing
- Create a more walkable Town through signage, increased benches, safer and more accessible sidewalks and crosswalks. Q4/23

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- Create an Age-Friendly accessible walking track (Campbell Community Center track as a possible model) accessible to public at fixed hours, suitable for people with mobility limitations. Q2/26
- Add new walking paths in Town parks. Q3/24
- Conduct a senior safety zone study. Q2/25
- Enhance signage, pavement markings, evaluate extended traffic signal timing, and participate in a Vision Zero collaboration. Q4/26
PROJECT T3: Expand Mobility Options Including Evenings and Weekends - Work with RYDE to extend weekday hours of service M: Q4/23 - Explore Town shuttle options and focus on the best option. Consider fixed+flexible Town shuttle: contract or volunteer based, collaboration with large scale developers and employers, cooperative programs with neighboring cities (e.g. Cupertino VIA shuttle), cooperative programs with new Town community developments, cooperative programs with local businesses or senior housing entities, and explore possible subsidies). M: Q4/24 - Launch a Town shuttle that provides or includes an evening and weekend older adult transportation service. Q4/26
- Promote ride voucher programs with health care providers. Q3/25 - Create or expand existing programs to include a door-to-door shuttle service. M: Q1/32 Goal 5. First Steps
● Establish collaboration with Commissions and form a Senior Transportation Advisory Committee.
● Start exploring shuttle options.
● Expand community knowledge of available mobility options. ● Take action to create a more walkable Town.

Goal 6. Senior Housing - Information on Approaches and Options Subcommittee Heath (chair), Miller, Picraux, Planning Commission Guest: Jeffrey Barnett Opportunities for older adults to continue to live in Los Gatos after retirement and to enjoy the community and friends as they age, with services that help older adults manage living situations and age in place including such things as service referrals, home maintenance helpers, and realtors.

Goal 6. The 1-3-10 Year Activities Overview
One Year - Form Housing Advisory Committee.

Identify and produce an inventory of residential options. Encourage development of housing options.

Three Year - Establish aging in place programs. Facilitate crisis housing and support.

Support programs that help with home upkeep and accessibility.

Ten Year - Monitor housing while promoting opportunities for older adults to continue to live in Los Gatos after retirement and to enjoy the community and friends as they age.

Goal 6. Projects Overview

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Goal 6. Projects
PROJECT H1 Identify and Inventory Residential Options for Older Adults - Establish a committee for older adult housing information and advocacy in coordination with the Planning Commission and the Housing Element Advisory Board. Q1/24 - Support Los Gatos Housing Element as adopted by the Town Council as it relates to older adults. Q3/24
- Identify and produce an inventory of residential options for older adults. Q4/24 - Encourage developers to consider the needs of older adults through all stages of aging including smaller units, one story units, housing close to accessible transportation and/or restaurants and stores,(new urbanism), walkable spaces and multi-residency units for caregivers. Q1/25
- Advocate for legislation that supports quality care and services at local residential care facilities; promote culturally competent services. Q1/26 PROJECT H2 Enable Development of Affordable Housing for Older Adults - Engage with local and state stakeholders to promote programs for older adults living independently. Q1/25
- Advocate for the development of housing options through all stages of aging as well as affordable housing for older adults. Q3/25
- Pursue potential funding (state & federal) for housing income support and housing modifications and repairs. Q4/25
PROJECT H3 Establish Aging in Place Programs (Including a Los Gatos Village) - Develop infrastructure and programs for aging in place and establish a Los Gatos Village (subscription-based association based on Beacon Hill/Avenidas model). Q1/27 - Develop a home maintenance (small job) helper referral service with volunteer coordinator (service clubs). Q1/25
- Support programs that provide help with modification and accessibility of homes. Q3/25 - Support older adults living independently in the community through down-sizing or stepdown independent living options. Q1/25

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PROJECT H4 Facilitate Crisis Housing
- Facilitate crisis housing for older adults. Q1/26
- Promote disaster preparedness programs with focus on older adults including online information and the safety of older adults in residential care facilities during emergencies or disasters. Q4/26
PROJECT H5 Monitor and Evaluate Housing Needs and Stock - Complete a comprehensive Older Adult Housing Report (for inclusion in the General Plan and Housing Element’s 5-year update). Q3/27
Goal 6. First Steps
● Establish an older adult housing advisory committee for inventorying housing options and advocacy.
● Promote development of affordable housing for older adults. ● Advocate for older adults living independently in the community.

Goal 7. Integrated Governance, Funding, and Accountability for Senior Services Subcommittee - Hudes (chair), Blum, Heath, Miller, Phelan, Picraux, Rossmann In this section there is first a description of the benefits and proposed elements that will be needed to achieve an integrated model for governance and accountability for senior services.

Second, the Committee proposes four recommended Town Council actions for the first year to achieve this model. Finally, a proposed approach is presented to sustain progress on the Roadmap in subsequent years. The Committee is of the opinion that these actions provide an essential component for achieving the 10-year vision of an affordable and sustainable Roadmap for senior services.

Integrated Governance Model
Currently our Town has a distributed model of senior services with minimal central planning, measurement, coordination, or accountability for maintaining and advancing services. Creating an integrated governance structure with accountability for services could result in significantly increased efficiencies, enhanced senior services leading to additional sources of support, and longterm stability of programs. A recommended governance model for Los Gatos includes:
● Distinct roles for non-profits, Town administration, and others serving older adults, ● A coordinated management model (accountability, metrics, oversight, etc.) ● Funding mechanisms to help support older adult programs and services ● Sustainable financial plan, including pro forma budgets for consideration by deciding bodies
● Methods for measurement, accountability and maintaining transparency ● Approaches to maintain Town oversight
The Committee analysis suggests that an integrated governance model will also lead to stronger community participation and will result in greater support for services, more successful funding initiatives, and greater transparency of senior services operations. The benchmarking survey of other cities and our assessment of services in Los Gatos show that Los Gatos currently has a fragmented model of service delivery coupled with little accountability.

To enhance accountability, the Roadmap proposes and discusses below four key interrelated elements that will need to be developed for a future model of senior services governance :

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● One-Three-Ten-year fiscal planning
● Measurement and accountability tracking
● Roles and responsibilities decisions
● Roadmap maintenance and update process
One-Three-Ten Year Fiscal Planning
The Committee recommends that an integrated budget process for senior services be adopted. This financial plan would include:
● All of the entities providing services for older adults in Los Gatos; ● Establishing a comprehensive process for fiscal analysis and budget planning, including Town, county, state, and federal and third-party organizations; ● Annual budgets that would include:
o Services provided and residents served
o Capital and operating budgets (decoupled)
o Planned and actual budgets
o Sources, including grants and fundraising
● Timing would be coordinated with Town, area, and third-party budget processes.

Information assembled over the first year of the Roadmap is proposed to provide the basis for development of the fiscal plan under guidance of the Town Council. The plan is recommended to be developed during the first quarter of 2024 as part of a review of Roadmap progress, as discussed in the Roadmap Maintenance and Update Process section below.

Next steps:

1. Set schedule for subcommittees to provide resource estimates prior to Committee sunsetting;

2. Provide template and assistance in developing pro-forma financial estimates for key initiatives;

3. Involve Town staff in financial estimates and budgeting;

4. Create a budget model.

Measurement and Accountability Tracking
In order to make progress in delivering services in a sustainable manner to older adults there is a need to develop measures of the services provided and their impact. To best support integrated governance these measures would include the full range of senior service providers, including Town, regional, and third-parties. Measures of service would include the number of people served in a transparent and easily understood format. Much of the information would be obtained through a collaboration with the various service providers serving older adults.

Recommended activities include:
● Determine what measures of effort are needed and how the results would ensure success of the Roadmap goals;
● Identify who would receive the reports and at what frequency; ● Establish a process to provide an annual report describing the State of Senior Services in Los Gatos based on an assessment of the measurements that are tracked and the services that are being provided to older adults.

Next CHSSC steps:

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1. Establish a measurement and tracking process based on the above recommendations;

2. Review examples of annual senior services reports by other cities and the state to provide a starting point for an Annual Los Gatos Report;

3. Compile metrics from other communities and service providers on what data and rate of collection is most useful for an efficient accountability tracking process.

Roles and Responsibilities
The Committee recommends that for the changes proposed by this Roadmap in support of our older adult community to occur it will be important to define the roles and responsibilities, as existing organizations are modified, and new organizations are put in place. From a long term perspective it would be valuable for the Town to consider the following questions regarding roles and responsibilities:
● Given the goals and resources required, what oversight is appropriate to ensure success?
● Are new or re-comprised teams, committees, or roles required? If so, how should new and existing teams and roles be modified and participation encouraged? ● Are new or updated service agreements or contracts needed? The Year 1 Actions proposed by the Committee below provide suggested approaches to these questions for the near term.

To transition from the decentralized, or what might be characterized as a fragmented delivery of services to our older adults, to a more reliable and sustainable means of providing these services in a coordinated community partnership, our Integrated Governance subcommittee realized that some changes would be helpful. This was further reinforced by site visits and fact-finding conversations with several other communities, especially with Palo Alto, Los Altos, and Morgan Hill. Also further considerations would be needed upon making a decision concerning facility direction in about 3 years’ time.

For now, it appears that the Morgan Hill approach and governance model offers the most similar and promising starting point to address needs over the next several years. With the successful development of this approach over a 3- to 10-year period, a long-term model closer to that of Palo Alto’s Avenidas, where even greater community contributions to support senior services as well as to initiate a “Village” concept for aging in place may become possible.

Why the Morgan Hill model in the near-term?
While there are demographic differences from Los Gatos, the provision of services to older adults in Morgan Hill offers some situational similarities. In Morgan Hill, recreation-oriented senior services were previously provided by the YMCA, which was serving a broad age-range of community members through fee for service as well as contracted services for seniors.

The organization ran into financial constraints that challenged the provision of services for seniors. The community also embarked on the creation of a community recreation center that included space where older adults would participate. This required substantial fundraising as well as contribution of city-owned properties in order to build the new center, which was completed in the mid-2000’s and is operated by the city. Later the community

43 ATTACHMENT 1
established an independent 501(c)3 Friends of Morgan Hill Seniors Foundation to provide additional support for senior services, with a city representative participating on the Board of Directors. In addition, the city established an independently operated Senior Advisory Committee to sustain senior programs. This committee includes a city representative and representation from community leaders, service providers, the community center staff, and the Foundation and has subcommittees for transportation, life-long learning, endowment, and outreach. The city recreation center with its senior space provided the catalyst for these governance decisions.

As the transition to the new Morgan Hill community center and charitable foundation funded facilities and programs proceeded, some of the key personnel of the YMCA and predecessor organizations transitioned to the new organizations as well as to the city. Some of the best people are still serving Morgan Hill’s older adult community, yet they transitioned to a new organization. Today, a vibrant senior services program is being provided in an excellent community center, funded significantly by charitable giving and grants, along with moderate city support. Los Gatos is facing similar constraints regarding Town finances and similar financial constraints faced by LGS Recreation in providing a recreation-oriented services program for older adults. Los Gatos can learn from the Morgan Hill story in developing a journey for enhancing senior services for the older adult community.

Proposed Year 1 Actions to Transition to Integrated Governance for Senior Services To support the transition of this Senior Services Roadmap for revitalizing senior services from planning to action the Committee recommends the Town Council begin with the following roles and responsibilities for the first year of the Roadmap:

1. Engage Town Commissions and Boards
By expanding its role the Community Health and Senior Services Commission has suggested it would undertake the following three activities considered critical for maintaining Roadmap progress. The first area of communication and engagement represents the essential support for maintaining the momentum of the other Roadmap goals while the second and third activities address initial needs in the governance and accountability of senior services. Those activities include the following:
i. Communication and Engagement: This activity is the portion of the Roadmap addressing Goal #3. It is suggested that the CHSSC create an ad hoc subcommittee from its membership to fulfill the tasks involved and to also consider adding a few community expert guests to help support the subcommittee and extend its reach. ii. Roadmap Tracking: In this activity the CHSSC would be responsible for tracking and assessing whether the goals of the Roadmap are being accomplished according to the timelines set forth in the Roadmap. This may be done via the necessary communication and annual or more frequent written assessments.
iii. Annual Senior Services Assessment: In this activity the CHSSC would be responsible for assessing and reporting on the nature and quality of senior services in Los Gatos. This may be done via an annual State of Los Gatos Senior Services written report.

44 ATTACHMENT 1
The CHSSC could consider creating subcommittees to assist in implementing activities ii) and iii) if needed. Similar to activity i), the CHSSC would be responsible for appointing the members of the subcommittees and could include expert guests as appropriate. Consideration could be given to requesting that the Town Council appoint a liaison from the Council to the CHSSC, to assist in the foregoing work and/or help with recruitment of people to serve on the CHSSC and its subcommittees.

Duties and responsibilities on issues relating to other Roadmap goals such as housing and transportation would remain with the Town boards and commissions currently responsible in those areas. However, in its role of Roadmap tracking the CHSSC would periodically meet with the boards and commissions responsible for these areas, to assess their progress and align goals with them related to these areas. Some examples found in the project proposals of this Roadmap include: 1) Parks Commission: the development of a Community Garden 2) Complete Streets and Transportation Commission: transportation options for older adults including walking paths and exploration of a shuttle 3) Planning Commission and/or Housing Element Advisory Board: creation and maintenance of an inventory and directory of housing options for seniors. These enhancements might include subcommittees or cross-commission ad hoc teams as well as specific older-adult-related tasks in the annual work plans of the Town Commissions and Boards, and could include issuing reports to the Town Council about progress on these items. Members of the Senior Services Committee could help organize these activities during the period before the sunset of the Senior Services Committee.

Next steps:

1. CHSSC assigns members to coordinate each of the above three activities

2. Town Age-Friendly Coordinator and/or CHSSC plans projects to be pursued with other Commissions or Boards

2. Appoint Town Age-Friendly Coordinator (0.2 FTE)
The Committee recommends the Town Council appoint a part time (0.2 FTE) Coordinator for senior services in Los Gatos. The Coordinator is envisioned to be a staff member within the town administration. Their allocated time would be dedicated to being a point of contact for senior services in Los Gatos. This position would provide an important step to realizing the Roadmap vision of a coordinated partnership for senior services between the Town, Town commissions and boards, the proposed Friends of Los Gatos Seniors Foundation, community service providers, and other nonprofits and regional providers. The Coordinator would also be a member of the Foundation advisory committee. Responsibilities for the Age-Friendly Coordinator might include:
● Act as the point of contact for the Commissions, Service Provider organizations, Foundation, and regional nonprofits providing services for Los Gatos older adults ● Be the point of contact for key provider of recreational services to older adults (currently LGS Recreation)
● Receive information from the three CHSSC activities coordinators involving Communication & Engagement, Roadmap Tracking, and Annual Assessment ● Serve as the point of contact for questions about volunteer opportunities as Roadmap projects advance in support of this goal

45 ATTACHMENT 1
● Coordinate receipt of budget proposals to both the Town of Los Gatos as well as the Friends of Los Gatos Seniors Charitable Foundation
● Facilitate review and presentation to Town Council of the Annual Assessment of Senior Services provided by the CHSSC for receipt by Council
● Provide information and support for the Town Council review of the Roadmap progress and governance during the first quarter of 2024 and subsequently as discussed in the Roadmap maintenance section below.

As the Roadmap successes accrue in future years and senior services delivery advances, there may be considerable leverage gained by increasing the fractional 0.2 FTE allocation to the Town’s Age-Friendly Coordinator. This graded approach could facilitate the transition of Los Gatos senior services governance from a fragmented model to an integrated partnership model.

Next steps:

1. Town appoints an Age-Friendly Coordinator

2. Ensure the Coordinator is brief on the senior services landscape.

3. Recognize and Encourage Community-Based Activities to Support Senior Services It is recommended that the Town Council recognize and encourage community efforts in support of the Senior Services Roadmap. This support would include recognizing a communityplanned 501(c)3 nonprofit Foundation that will be formed and having the Town Age-Friendly Coordinator participate in the nonprofit’s Advisory Committee.

The community-based Friends of Los Gatos Seniors Foundation will be created for raising funds in support of senior programs and facilities to supplement Town funding, and establishing a sustaining endowment from individuals and corporate entities. The Foundation will explore options and funding mechanisms for a new or refurbished community facility with dedicated space for senior programs. It will also seek funds to supplement and enhance support for senior programs and activities. As an independent nonprofit entity it will have a Board of Directors and it is recommended that they appoint an Advisory Committee. The Advisory Committee may assist the Board in such areas as investigating community facility options, creating a capital facility fundraising campaign, seeking methods to raise funds for senior service activities, seeking grants to support these efforts, and, over time, establishing a sustaining endowment. It is recommended that the Foundation coordinate its activities with the Town.

Next steps by the nonprofit:

1. Establish a Board of Directors for the Friends of Los Gatos Seniors Foundation

2. Apply for 501(c)3 status

4. Re-Establish Baseline Services
As part of an integrated governance model the Committee believes that sustainable support of core senior services is necessary to re-establish the pre-pandemic baseline in order to achieve the vision of the Roadmap. These services are considered to be essential to be maintained as a base of support for an important and often older segment of our senior population. There are two provider areas for these services:
● Town: social, educational, healthy living activities provided by LGS Recreation,

46 ATTACHMENT 1
● Community: grants to nonprofit community service providers to help supplement their services in Los Gatos (Live Oak Nutrition, West Valley Community Services, re-establish Live Oak Adult Day Care, etc.).

Role of Los Gatos-Saratoga Recreation
LGS Recreation has been providing services to the seniors of Los Gatos based under an agreement initiated in 2009. The 20-year lease agreement defines the scope of services that are to be provided in return for partial rent relief. After obtaining a better understanding of the services and associated funding of LGS Recreation, it appears this full suite of services currently (in 2022) being provided to the senior community cannot be sustained without an increase in funding. In fact, as of 2023, even baseline services are not funded given the direction of the LGS Recreation Board to no longer fund senior services with surpluses from other LGS Recreation programs. Additionally, services and governance aspects of the original 2009 Lease Agreement (see Appendix G) with LGS Recreation have changed.

The Committee has reviewed the base-line services that LGS Recreation is providing and recommends that the Town negotiate an acceptable one-year agreement to maintain essential services. Also, the Committee notes from its benchmarking studies of peer cities that essential services by nonprofits are not charged rent for the municipal facilities they occupy to provide the services, in contrast to the pre-pandemic practice in Los Gatos. For the following three-year period, it is recommended to re-evaluate the provision of services by LGS Recreation as circumstances change while also considering the ability of the newly formed Friends of Los Gatos Seniors Foundation to raise additional funds to provide supplemental support for these senior services. If LGS Recreation is able to provide an ongoing role in the delivery of services to the seniors of Los Gatos, it is important to re-evaluate and document changes to the services initially enumerated in the 2009 Lease Agreement. It could also be beneficial for collaboration to have a Town representative participate on the Board of LGS Recreation and have the Town’s Age-Friendly Coordinator provide a point of contact for LGS Recreation services for older adults.

5. Sunset Senior Services Committee
The Committee recommends that the transition from planning to action be facilitated by engaging the Senior Services Committee to assist the Town in publicizing and jump-starting year 1 projects and then to sunset the Committee in 2023.

Roadmap Maintenance and Update Process
The Committee recommends that for the Roadmap to be of continuing value, both during its implementation and beyond, there needs to be a process for this document to evolve as circumstances change, as current needs are satisfied, and as new needs emerge in the community. Maintaining and updating the Roadmap will ensure that it is sustainable and of continuing value. Recognizing that the ultimate authority for the Roadmap implementation rests with the Town Council the Committee recommends the following process:
● During the first quarter of 2024 the Town Council would review the Roadmap progress over its first year and the effectiveness of its governance, making any needed modifications;
● The review would be informed by the tracking data and annual assessment of senior

47 ATTACHMENT 1
services provided by the CHSSC and any other information collected. The Age-Friendly Coordinator would facilitate this effort;
● During the proposed year 1 review it is recommended that the 1-3-10 year fiscal planning process also be completed;
● In the subsequent years two and three it is recommended that the Council repeat this process, ensuring that the Town continues to make progress in transitioning to an integrated governance model with community engagement, and address any issues as circumstances change;
● The review process for this 10-year Roadmap could thereafter be repeated only as needed, for example if plans are initiated for the renovation or construction of a new community center with space for senior programs.

Roadmap Communication
The Committee recommends that the Roadmap be communicated to both community leaders and the larger Los Gatos community. During the period of transition to implementation of the Roadmap the Committee members will participate in the following activities over the next couple of months through the direction of the Chair.

Roadmap Awareness
To increase community awareness the Committee will develop an action plan to promote the Roadmap and the proposed 1-3-10-year goals. In partnership with the Town administration, Town commissions, the Chamber of Commerce, service clubs and others, Committee members will promote the Roadmap via print, social media, email, and group presentations. Individuals and groups will be made aware of what they’ve already done to help and identify needs, emphasizing an opportunity to become involved. The objective will be for the community to become engaged in what the Roadmap proposes, to be aware of the benefits it can bring to older adults and the community at large, to plan for the next steps, and to get people excited about the future.

Tailored Messages to Request Participation
In coordination with the CHSSC, Committee members will meet with Town commissions such as CSTC, Planning Commission, and Parks Commission to present specific elements of the Roadmap 1-3-10-year goals and project ideas and to explore if they would be willing to lead those efforts within their area. Also, members will hold meetings with the Chamber of Commerce, SASCC, regional, county, state leader and other potential partners. The Committee hopes commissions and other groups that have participated in the development of the Roadmap plans will join forces in the proposed Roadmap effort so that the community moves toward a common goal.

Conduct Roadmap Town Halls
Launch Town halls similar to the original community workshops that were held during February – April 2022 with the objective of explaining the Roadmap content, reaching additional groups and individuals.

48 ATTACHMENT 1
Conclusions
This Roadmap provides an actionable, community plan for revitalizing senior services in Los Gatos. It was developed by first creating a vision where older adults are engaged, valued, and provided equitable opportunities to thrive in an inclusive, Age-Friendly Town. The needs of Los Gatos older adults were then assessed and ways in which these needs were addressed in other communities were analyzed. Seven overall goals were developed and broken down into 1, 3, and 10-year plans for each goal. The work required to achieve these goals was structured into projects with quarterly milestones and these projects organized into programs. Finally, a plan to transition the governance and accountability of services to achieve these goals in a Towncommunity partnership was identified. To achieve this five “asks” of the Town Council were identified as detailed in Section II.B. Our objective is at the end of this 10-year Roadmap to have prepared our community for the next generation of older adults when it is estimated that those aged 55 or older in Los Gatos will approach ⅓ of the Town’s population. The Committee respectfully submits that with a sustained, affordable commitment by the Town and with strong engagement and support by the community this 10-year Roadmap will provide a thriving Town environment where the entire community benefits.

49 ATTACHMENT 1

STAFF REPORT
Meeting: City Council - May 02 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the April 1, 2023 Special City Council Meeting, April 6, 2023 Joint Special Meeting of the City Council and Community Center Committee and April 18, 2023 Regular City Council Meeting Recommendation(s):

Staff recommends approval of the minutes of the April 1, 2023 Special City Council Meeting, April 6, 2023 Joint Special Meeting of the City Council and Community Center Committee and April 18, 2023 Regular City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
04-01-23 Special Meeting Minutes DRAFT
04-06-23 Special Joint Meeting Minutes DRAFT
04-18-23 Regular Meeting Minutes DRAFT

MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
9:30 a.m.

April 1, 2023

MEETING CALLED TO ORDER
At 9:40 a.m., Mayor Mekechuk called the meeting to order.

Councilmember Turner stated that she was participating at this morning’s meeting remotely under Emergency Circumstance.

By unanimous vote the Council approved Councilmember Turner to participate in the meeting remotely under Emergency Circumstance.

ROLL CALL
Present – Chambers: Councilmember Craig, Councilmember Ellahie, Vice Mayor Wolsheimer and Mayor Mekechuk
Present – Remote: Councilmember Turner
Staff: City Manager Leonardis and City Clerk Gonzalez-Langarica

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
Public Comment

NEW BUSINESS

1. Annual Council Goal Setting Session for Fiscal Year 2023-2024 City Manager Leonardis provided a PowerPoint presentation.

The Council held extensive discussion on the strategic goals and objectives for the upcoming fiscal year.

City Council direct City Manager Leonardis to bring back a draft of the strategic goals and objectives for Fiscal Year 2023-24 to be adopted at a future meeting.

ADJOURN
The meeting adjourned at approximately 11:46 a.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO JOINT CITY COUNCIL &

COMMUNITY CENTER COMMITTEE

MEETING MINUTES

SPECIAL MEETING
6:00 p.m.

April 6, 2023

MEETING CALLED TO ORDER
At 6:10 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL
Present – Chambers: Public Member Harrington, Public Member Allan (Arrived 6:46 p.m.), Commissioner Zeidler, Councilmember Ellahie, Vice Mayor Wolsheimer and Mayor Mekechuk

Absent: Public Member Rangasayee, Commissioner White, Councilmember Craig and Councilmember Turner
Staff: City Manager Leonardis and City Clerk Gonzalez-Langarica

NEW BUSINESS

1. Study Session Regarding Current Design of Community Center Floorplan, Features and Cost Estimates
Architect Gary Kohlsaat provided the City Council and the Community Center Committee with an update on the current design of the Community Center. He addressed questions from both Council and Committee members.

An extensive discussion was held on the floorplan, features, and cost goals of the Community Center.

ADJOURN
The meeting adjourned at approximately 8:05 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

MONTE SERENO CITY COUNCIL MEETING MINUTES

REGULAR MEETING
7:00 p.m.

April 18, 2023

MEETING CALLED TO ORDER
At approximately 7:02 p.m., Mayor Mekechuk called the meeting to order.

PLEDGE OF ALLEGIANCE
Former Mayor Lon Allan conducted the Pledge of Allegiance.

ROLL CALL
Present – Chambers: Councilmember Craig, Councilmember Ellahie, Councilmember Turner, Vice Mayor Wolsheimer and Mayor Mekechuk
Staff: City Manager Leonardis, Assistant City Attorney Bazzano, Finance Officer Samoranos, City Planner Perkins and City Clerk Gonzalez-Langarica

ORDERS OF THE DAY
None.

PRESENTATIONS

1. Holocaust Days of Remembrance
Mayor Mekechuk presented the proclamation.

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
None.

CONSENT CALENDAR (TO BE ACTED UPON BY A SINGLE MOTION)

1. Approve the Minutes of the March 28, 2023 Regular City Council Meeting and March 28, 2023 Special City Council Meeting

2. Approve Warrant List Dated April 18, 2023 in the Amount $202,329.34

3. Accept the FY 2022-23 Mid-Year Budget Report

4. Accept the Treasurer's Report for the Period Ending January 31, 2023

5. Adoption of 2023-2024 City Council Goals
Councilmember Turner requested to pull Item #1 from the Consent Calendar.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Public Comment was closed.

MOTION: Motion by Councilmember Craig to approve the Consent Calendar items #2 through #5. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed unanimously. (5-0-0)

1. Approve the Minutes of the March 28, 2023 Regular City Council Meeting and March 28, 2023 Special City Council Meeting
Councilmember Turner expressed wishing to abstain on her vote for March 28, 2023 Special City Council Meeting.

Mayor Mekechuk opened the item for Public Comment. With no one wishing to speak, Public Comment was closed.

MOTION: Motion by Vice Mayor Wolsheimer to approve the Minutes of the March 28, 2023 Regular City Council Meeting with corrections stated. Seconded by Councilmember Craig.

VOTE: Motion passed unanimously. (5-0-0)
MOTION: Motion by Councilmember Craig to approve the Minutes of the March 28, 2023 Special City Council Meeting. Seconded by Councilmember Ellahie.

VOTE: Motion passed. (4-0-1 Abstain: Turner)

PUBLIC HEARINGS
None.

UNFINISHED BUSINESS

1. Introduction and Waiver of First Reading of Ordinance No. NS-234, and Ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms) or Provide Other Direction
City Planner Perkins provided a staff report and answered questions from the Council.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Michael Benison
▪ Former Mayor Liz Lawler
▪ Stanley Watt
▪ Former Mayor Shawn Leuthold
▪ Former Mayor Lon Allan
With no one else wishing to speak, Public Comment was closed.

MOTION: Motion by Councilmember Ellahie to Introduction and Waiver of First

Reading of Ordinance No. NS-234, and Ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms). Seconded by Councilmember Turner.

VOTE: Motion passed. (3-2-0 Noes: Wolsheimer, Mekechuk)

NEW BUSINESS

1. Introduction and Waiver of First Reading of Ordinance No. NS-235 an Ordinance of the City Council of the City of Monte Sereno Amending Section 10.06.130 (Height of Fences), Section

10.06.140 (Accessory Dwelling Units; Junior Accessory Dwelling Units; Standards And Requirements), Section 10.08.050 (Permit Process), and removing Section 10.08.060 (Appeal To Council), and Section 10.14 (Building Site Approval).

City Planner Perkins provided a staff report and answered questions from the Council.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment. Since there was no one wishing to speak, the Public Comment was closed.

MOTION: Motion by Councilmember Turner to Introduction and Waiver of First Reading of Ordinance No. NS-235 an Ordinance of the City Council of the City of Monte Sereno Amending Section 10.06.130 (Height of Fences), Section 10.06.140 (Accessory Dwelling Units; Junior Accessory Dwelling Units; Standards And Requirements), Section 10.08.050 (Permit Process), and removing Section 10.08.060 (Appeal To Council), and Section 10.14 (Building Site Approval). Seconded by Councilmember Ellahie.

VOTE: Motion passed unanimously. (5-0-0)

2. Consider and Accept the City Manager's Quarterly Report City Manager Leonardis provided a staff report and answered questions from the Council.

Mayor Mekechuk opened the item for Public Comment. Since there was no one wishing to speak, the Public Comment was closed.

MOTION: Motion by Councilmember Ellahie to Accept the City Manager's Quarterly Report. Seconded by Councilmember Craig.

VOTE: Motion passed unanimously. (5-0-0)

COMMITTEE/COMMISSION REPORTS
Councilmember Craig stated nothing to report.

Councilmember Ellahie reported he attended the 2023 Cities Association Summit in Sacramento. He shared it was mainly focused on affordable housing. There are 30 agencies giving grants to programs trying to provide affordable housing. He stated he would like City Manager Leonardis to look into this.

Councilmember Turner stated nothing to report.

Vice Mayor Wolsheimer stated he attended the Santa Clara Valley Water District Commission meeting last week. He shared that during this meeting it was discussed the Board had

recommended an $8 increase in water rates, while the Commission requested the Board to reconsider the increase due to inflation. Staff also reported the Board is considering removing the 15% mandatory reduction and replacing it with nothing. The staff of the organization is against that and wants to ask for a 15% voluntary deduction compared to 2019. Next meeting is scheduled for August 23, 2023 as a Special Meeting. Lastly, he shared the next Silicon Valley Animal Control Authority meeting is on May 24, 2023.

Mayor Mekechuk provided City Clerk Gonzalez-Langarica a hard copy of his Committee and Commission Reports, but briefly highlighted the following items:

Mayor Mekechuk shared he and Vice Mayor Wolsheimer met with Senator Josh Becker earlier this month.

He shared the Turn Around Scholarships award meeting is in May.

Three things that came out of the Silicon Valley Clean Energy meeting were approval of the contract for Renewable Biomass Energy in Fresno, approval of contract for Hybrid Natural Gas and Battery Storage Facility and approval of new All Electric Rate Discount. He encouraged people in the City of Monte Sereno to apply for the new rate that has a discount in it as people need to apply for it and are not just automatically put on that rate.

For West Valley Clean Water Management Authority, Mayor Mekechuk shared he and staff have a potential Green Stormwater Infrastructure project meeting tomorrow.

The Valley Transportation Authority Policy Advisory Committee had their first meeting in person since the pandemic started.

Mayor Mekechuk shared he attended the Cities Association meeting as Councilmember Ellahie was unable to attend. He stated Assemblymember Mark Berman was the speaker in this meeting. Mark Berman is the bill author to eliminate the sales of gasoline-powered lawn equipment. Mayor Mekechuk would like to invite Mark Berman to speak when there is consideration on the leaf blower ordinance.

COUNCILMEMBER COMMENTS
None.

CITY MANAGER’S REPORT
City Manager Leonardis shared the City established in conjunction with the Los Gatos Monte Sereno Police Department a Neighborhood Watch Program for the residents on Grandview Avenue. He also shared this Sunday, April 23, Los Gatos will be celebrating Earth Day at the Town Plaza Park. City Manager Leonardis also shared that there are emergency starter kits at the City Hall for residents that were provided by Valley Water. Lastly, it was shared that the Youth Commission will be considering bringing back the ice cream social in May.

FUTURE AGENDA ITEMS
Councilmember Ellahie would like to have a presentation from Silicon Valley Water to address concerns around swimming pools and water usage.

Vice Mayor Wolsheimer would like the City Council to discuss changing and enhancing the tree ordinance. He would like to see something be done similar to the City of Carmel that takes a proactive stance in managing trees that are a danger to the public or infrastructure.

Councilmember Ellahie referred to an email he had previously forwarded to City Manager Leonardis regarding programs that provide grants for affordable housing. He would like staff to look more into that matter as it can help with providing some affordability direction.

Mayor Mekechuk shared the Town of Los Gatos is considering a change to the E-bike ordinance. He would like the City of Monte Sereno to consider that as well. He also shared the Town of Los Gatos is dealing with firearms and if they are putting forth an ordinance that it would be good for the City of Monte Sereno to understand exactly what the Town of Los Gatos is doing. Lastly, Mayor Mekechuk would like a Special Meeting to consider the Community Center in the near term.

ADJOURN
The meeting adjourned at approximately 8:57 p.m.

Bryan Mekechuk, Mayor
ATTEST:
____________________________________
Gloisy Gonzalez-Langarica, City Clerk

STAFF REPORT
Meeting: City Council - May 02 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List Dated May 2, 2023 in the Amount $27,560.48 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:
2023 05 02 Warrants List

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

May 2, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
20275 BKF Engineers Hwy 9 Safety Improvement Gap Closure through Monte Sereno project 2,318.00 05-925
20276 City of Campbell -
Finance Department
West Valley Solid Wast Management 3rd
Quarter FY 2023 charges. 1,622.24 01-522
20277 Corodata Shredding Inc. Container rental fee 10.00 01-710 20278 CSG Consultants, Inc
Monte Sereno Project Management and
Staff Augmentat5ion Support with City
Engineer ($12,210) and Code
Enforcement Services (01/04/2023 to
01/27/2023)
14,970.00 01-545
01-765
20279 Delta Dental of
California May 2023 Dental Insurance Premiums 704.94 01-635 20280 First Choice Coffee
Services Keurig Brewer coffee maker rental 34.00 01-710 20281 Liebert Cassidy
Whitmore
Legal services to prepare for bargaining
negotiations 892.50 01-427
20282 Pacific Gas & Electric City Hall electricity services 463.41 01-705 20283 San Jose Water Water services for City Hall ($110) and Annex Building w/grounds ($136) 246.01 01-705
20284 Santa Clara County -
Consumer
2022 Weed Abatement Program
Assessment 3,553.00 12-865
20285 SCA of CA, LLC Residential street sweeping 1,832.80 12-865 20286 TL Engineering Review and comment on design plans 690.00 01-905 20287 Vision Service Plan (CA) Vision care insurance premiums 223.58 01-636 TOTAL WARRANT LIST $27,560.48

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
1 of 1 Page 70 of 98

STAFF REPORT
Meeting: City Council - May 02 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Consideration to Approve and Authorize the City Manager to Execute Amendment #2 to the Professional Services Agreement with EMC Planning Group for the Housing Element Update Increasing the Contract Amount by $85,960 to a Total Not to Exceed Amount of $304,270.

Recommendation(s):

Staff recommends that City Council approve and authorize the City Manager to execute Amendment #2 (Attachment 2) to the Professional Services Agreement with EMC Planning Group for the Housing Element Update Increasing the Contract Amount by $85,960 to a Total Not to Exceed Amount of $304,270.

Background Information:

On June 1, 2021, the City Council approved a contract with EMC Planning Group for the 6th Cycle Housing Element Update. This amendment includes additional scope of work that was not included in the original contract. The additional contract scope is necessary as the original contract covered the first two submittals of the Housing Element to the California Department of Housing and Community Development (HCD). As the HCD has provided comments on the second submittal, the City will need to make additional revisions and submit the 6th Cycle Housing Element a third time to HCD for their review. The expanded scope of work is detailed in Attachment 2 to this report.

Fiscal Impact:

The additional funding will be included in the proposed FY 2023-2024 budget. The city has been awarded a Local Early Action Planning (LEAP) grant of $65,000 and a Regional Early Action Planning (REAP) grant of $20,000 to support the 6th Cycle Housing Element Update.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

1. Amendment #2 to Professional Services Agreement EMC Planning Group

1 SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN EMC PLANNING GROUP AND THE CITY OF MONTE SERENO This Second Amendment to the Agreement for Professional Services (“Second Amendment”) dated May 2, 2023 is made and entered into by and between the City of Monte Sereno, a California municipal corporation, hereinafter referred to as “City”, and EMC Planning Group, a California corporation, hereinafter referred to as “Consultant”.

RECITALS
A. City and Consultant entered into an Agreement for Professional Services on dated June 4, 2021 ("Agreement") to provide consulting services; and B. In order to address the comments provided by the California Department of Housing and Community Development and revise the 6th Cycle Housing Element accordingly, Consultant will provide community outreach and engagement, prepare revisions to the 6th Cycle Housing Element, project management and administration, and attend public meetings, the City has agreed to (1) amend the scope of services described in Exhibit A to the Second Amendment and (2) compensate Consultant in an amount not to exceed $85,960 for the additional services.

NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows:

AGREEMENT

1. Except as expressly modified by this Second Amendment, the Agreement remains in effect in its entirety and all of its terms shall be in full force.

2. Scope. Consultant shall provide additional services, subject to all of the terms of the Agreement, as described in Exhibit A attached hereto and incorporated herein by reference. Compensation shall be based on the hourly billing rates specified in the Agreement, and subject to a not-to-exceed cost per task as specified in Exhibit A to this Second Amendment, for an amount not to exceed $85,960 for the additional services under this Second Amendment.

3. This Second Amendment may be executed in counterparts. [SIGNATURES ON FOLLOWING PAGE]

2 IN WITNESS WHEREOF this First Amendment is executed by City and by Consultant.

CONSULTANT: CITY OF MONTE SERENO:
___________________________ ____________________________ By: Michael Groves, AICP Steve Leonardis, City Manager
EMC Planning Group
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Denise Bazzano, Asst. City Attorney Gloisy Gonzalez-Langarica, City Clerk

3 Exhibit A

April 13, 2023
Diana Perkins
City Planner
City of Monte Sereno
18041 Saratoga-Monte Sereno Road
Monte Sereno, CA 95030
Re: Monte Sereno Housing Element Update (2023-2031) - Contract Amendment #2 GP086 Dear Diana:

This is a request for a contract amendment to extend the contract time, add scope and budget for additional expanded project management, community education and engagement efforts, communication with the Housing and Community Development Department (HCD) and subsequent draft revisions, and public meetings. Each of these items is described below.

Time Extension
The Time of Performance and Term of the original contract dated June 4, 2021 shall be extended to June 30, 2024.

Task 1. Project Management/Administration
Continued project coordination, communications, reporting, consultation, scoping, budgeting and amendments, scheduling, and deliverables. This task also includes working with the subconsultants on their respective assigned tasks and reviewed/finalizing their deliverables including presentations.

Cost: $8,150

Diana Perkins, City Planner
City of Monte Sereno
April 14, 2023, Page 2
Task 2. Community Outreach and Engagement
EMC Planning Group team will continue to provide support for the Monte Sereno Planning Department for tasks associated with the Housing Element update, including provision additional educational and survey of materials for on-the-ground activities planned by decision-makers.

Cost: $10,010
Task 3. HCD Communication and HE revisions
EMC Planning Group team will continue to provide support for the Monte Sereno Planning Department for tasks associated with communicating with the Housing and Community Development Department, including provision of updating subsequent drafts of the Housing Element in response to HCD comments.

Cost: $50,600
Task 4. Public Meetings
EMC Planning Group team will continue to provide support for the Monte Sereno Planning Department for up to two additional public meetings associated with the Housing Element certification process.

Cost: $10,100
Budget
The following table summarizes the original budget and this amendment.

Original Housing Element & Safety Element Budget
(including CEQA-reserved budget of $36,590)
$ 170,360
Contract Amendment # 1
New and Expanded Costs
$51,600
Contract Amendment # 2
Expanded Scope and Costs (EMC Planning Group)
$85,960
Budget After this Amendment $304,270
The total amendment cost is $85,960.00. It is a pleasure working with you. We value your partnership with this Housing Element update process.

Sincerely,

Diana Perkins, City Planner
City of Monte Sereno
April 14, 2023, Page 3
Anastazia Aziz
Anastazia Aziz, AICP, Principal

STAFF REPORT
Meeting: City Council - May 02 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Waive Second Reading and Adopt Ordinance No. NS-235, an Ordinance of the City Council of the City of Monte Sereno Amending Section

10.06.130 (Height of Fences), Section 10.06.140 (Accessory Dwelling Units; Junior Accessory Dwelling Units; Standards And Requirements), Section 10.08.050 (Permit Process), and removing Section 10.08.060 (Appeal To Council), and Section 10.14 (Building Site Approval).

Recommendation(s):

Staff recommends that the City Council waive the second reading and adopt Ordinance No.

NS-235.

Public Noticing:

Notice of the scheduled adoption of this ordinance was placed in the Los Gatos Weekly on Friday, April 28, 2023. This meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Ordinance NS-235

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ORDINANCE NO. NS-235

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO UPDATING CITY ZONING CODE BY AMENDING SECTION 10.06.130 (HEIGHT OF FENCES), SECTION

10.06.140 (ACCESSORY DWELLING UNITS; JUNIOR ACCESSORY DWELLING UNITS; STANDARDS AND REQUIREMENTS), SECTION 10.08.050 (PERMIT PROCESS), SECTION

10.08.060 (APPEAL TO COUNCIL); AND REMOVING CHAPTER 10.14 (BUILDING SITE

APPROVAL)
WHEREAS, the City of Monte Sereno desires to amend its zoning regulations for fence height, accessory dwelling unit size, notification of Site and Architectural Commission decisions on Site Development Permits, appeal periods for Site Development Permits, and notification of City Council action on Site Development Permits.

WHEREAS, on April 5, 2023, the Site and Architecture Commission considered the proposed modifications to the Monte Sereno Municipal Code; and WHEREAS, on April 28, 2023 the City Council considered the proposed ordinance and a majority of Council introduced and waived further reading of Ordinance No. NS-235; and WHEREAS, the adoption of this ordinance is not a “project” as defined by CEQA Guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review, and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment of Section 10.06.130. Section 10.06.130.C of Chapter 10.06 of the Monte Sereno Municipal Code is hereby amended to read as follows:

C. Side Interior and Rear Yard Fence Height Limits.

1. A fence height of up to six (6) feet, or a solid wooden fence not exceeding six (6) feet with up to one (1) foot of additional lattice, shall be permitted in the side interior yard and rear yard in each zoning district.

2. A fence height up to eight (8) feet in any side interior, side corner, or rear yard shall be permitted, subject to obtaining all required permits under Title 9 of this Code and the California Building Standards Code, and the approval of fence design permit by the Site and Architectural Commission under this Section.

SECTION 2. Amendment of Section 10.06.140. Section 10.06.140.A.3 of Chapter 10.06 of the Monte Sereno Municipal Code is hereby amended to read as follows:

3. Size. Accessory dwelling units are limited to the following sizes:

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Zoning District Maximum ADU Size
R-1-8 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

R-1-20 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

R-1-44 1,200 square feet for any accessory dwelling unit, with or without parking.

RM-Multi-Family
Residential District
850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

P 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

PD 850 sq. ft. or 1,000 square feet for an accessory dwelling unit that provides more than one bedroom, with or without parking.

The floor area of an attached accessory dwelling unit shall not exceed fifty percent (50%) of the existing living area of the primary dwelling up to a maximum of eight hundred fifty (850) square feet, unless the accessory dwelling unit will include more than one (1) bedroom.

However, where a restriction to fifty percent (50%) of existing living area would result in a maximum size of less than eight hundred (800) square feet, an attached accessory dwelling unit of no more than eight hundred (800) square feet shall be permitted, subject to the zoning regulations and development standards in this Section.

SECTION 3. Amendment of Section 10.08.050. Section 10.08.050.A of Chapter 10.08 of the Monte Sereno Municipal Code is hereby amended to read as follows:

A. Application. Application for site development permits shall be in writing in such form and with such materials as may be prescribed by the City. An application fee to be established by the City from time to time shall be collected at the time of submittal of the application.

For applications requesting a site development permit for: (1) a new single-family dwelling, duplex or triplex (main house); or (2) a new accessory structure exceeding five hundred (500) square feet; or (3) any second story addition; or (4) any addition of more than five hundred (500) square feet to an existing dwelling unit (main house), erection of story poles depicting the proposed building elevations and maximum ridge height. The height and the location of the story poles shall be certified in writing by a licensed land surveyor or engineer to the satisfaction of the City Planning Director.

SECTION 4. Amendment of Section 10.08.050. Section 10.08.050.C of Chapter 10.08 of the Monte Sereno Municipal Code is hereby amended to read as follows:

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C. Findings. The Commission shall adopt findings and conclusions regarding the application.

SECTION 5. Amendment of Section 10.08.060. Section 10.08.060 of Chapter 10.08 of the Monte Sereno Municipal Code is hereby amended to read as follows:

Any action taken by the Commission pursuant to this Chapter to grant, conditionally grant or deny a site development permit may be appealed to the City Council by filing, with the City Clerk, a written notice of appeal within ten (10) calendar days of the decision of the Commission. The applicant, any property owner or tenant of property within three hundred (300) feet of the subject site, a City Council member or the City Manager may file such a notice of appeal. When such notice has been accepted by the City Clerk for filing the following shall occur:

A. Notice and time of the hearing. The City Clerk shall, subject to the rules of the City Council, set a date for the public hearing which shall be held by the City Council. The date of hearing shall be not less than ten (10), nor more than sixty (60) calendar days after the notice of appeal was received by the City Clerk.

B. Information provided to City Council. The City Manager or his/her designee shall provide a report to the City Council summarizing the project and outlining the decision and findings of the Commission. In addition thereto, the City Manager or his/her designee shall file with the City Council at its hearing all relevant papers, documents and exhibits which are part of the file.

C. Hearing. The City Council shall hold a public hearing to consider the appeal at the time and place set by the City Clerk. The City Council shall hear the matter de novo. The City Council shall hear and consider only those issues which were presented to the Commission, except for any new issues which could not have been known at the time of the Commission hearing.

D. After hearing and considering all the evidence, the City Council shall uphold the decision of the Commission, reverse the decision of the Commission or modify the decision of the Commission. Nothing in this Chapter shall preclude the City Council from modifying, adding or deleting any condition of the site development permit in order to protect the public peace, health, safety and welfare.

E. Findings and decision. Within a reasonable time after the City Council has concluded its hearing, it shall, by resolution, set forth its findings and decision on the matter. The decision of the City Council shall be final.

SECTION 6. Repeal of Chapter 10.14. Chapter 10.14 of the Monte Sereno Municipal Code is hereby repealed.

SECTION 7. Environmental Review.

The adoption of this ordinance is not a “project” as defined by the CEQA guidelines Section 15378: “Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.

SECTION 8. Effective Date.

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This ordinance shall be in full force and effective 30 days after its adoption.

SECTION 9. Severability.

If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.

SECTION 10. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the 18th day of April 2023, and was adopted at a regular meeting of the City Council on the 2nd day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

Bryan Mekechuk, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk

Approved as to form:
___________________________________
Denise Bazzano, City Attorney

STAFF REPORT
Meeting: City Council - May 02 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Waive Second Reading and Adopt Ordinance No. NS-234 an Ordinance of the City Council of the City of Monte Sereno Amending Section 10.01.020 (Definitions – Specific Terms)
Recommendation(s):

Staff recommends that the City Council waive the second reading and adopt Ordinance No.

NS-234.

Public Noticing:

Notice of the scheduled adoption of this ordinance was placed in the Los Gatos Weekly on Friday, April 28, 2023. This meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on the City of Monte Sereno's website located at www.montesereno.org.

Attachments:

1. Ordinance No. NS-234

ORDINANCE NO. NS-234

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONTE SERENO AMENDING SECTION 10.01.020 (DEFINITIONS – SPECIFIC TERMS) WHEREAS, the City Council of the City Monte Sereno desires to amend the definitions of ‘coverage, structural,’ ‘coverage, impervious,’ and ‘structure’ in the zoning in the Monte Sereno Municipal Code.

NOW THEREFORE, THE CITY COUNCIL OF MONTE SERENO DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment of Section 10.01. Section 10.01.020.K of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

K. "Coverage, structural" means the area, measured in a horizontal plane, covered by all buildings or other structures on a parcel of property or a lot, as the case may be, excluding features permitted to extend beyond the walls of the building or other structure, by any other provision of this Chapter. However, ground-mounted electrical equipment, ground-mounted mechanical equipment, ground-mounted plumbing equipment, ground-mounted solar installations, ground-mounted antennas or satellite dishes accessory to residential uses will not be included in structural coverage.

Section 2. Amendment to Section 10.01. Section 10.01.020.L of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

L. "Coverage, impervious" means the area covered by all buildings or other structures; decks; driveways; patios; paved parking or storage areas; and swimming pools and spas whether constructed above or below grade, which are capable of holding water to a depth of two (2) feet or more on a parcel of property or a lot, as the case may be.

SECTION 3. Amendment of Section 10.01. Section 10.01.020.AU of Chapter 10.01 of the Monte Sereno Municipal Code is hereby amended to read as follows:

AU. "Structure" means anything constructed or erected that requires location on the ground or attachment to something having location on the ground. For purposes of this definition, a structure shall include any dwelling, building, second unit, garage, carport, tool house, guest house, green house, pool house, ground-mounted electrical equipment, ground-mounted mechanical equipment, ground-mounted plumbing equipment, ground-mounted solar installation, ground-mounted antenna or satellite dish, and tree house, but shall not include sport courts, sidewalks, patios, decks, pathways, paving, and other paved improvements installed at grade, such as outdoor stairs.

SECTION 3. Environmental Review.

This ordinance is not a “project” as defined by the CEQA guidelines Section 15378:
“Adoption of the ordinance does not have the potential for resulting in either a direct physical change in environment or a reasonably foreseeable indirect physical change in the environment. Further projects subject to the ordinance will require a discretionary permit and CEQA review and will be analyzed at the appropriate time in accordance with CEQA.” Therefore, no environmental assessment is required or necessary.

SECTION 4. Effective Date.

This ordinance shall be in full force and effective 30 days after its adoption.

SECTION 5. Severability.

If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.

SECTION 6. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the 18th day of April 2023, and was adopted at a regular meeting of the City Council on the 2nd day of May, 2023, by the following vote:

AYES:

NOES:

ABSENT:

Bryan Mekechuk, Mayor
Attest: ___________________________
Gloisy Gonzalez-Langarica, City Clerk

Approved as to form:
___________________________________
Denise Bazzano, City Attorney

From: George E
To: Bryan Mekechuk; Javed Ellahie; Burton Craig; Rowena Turner; Evert Wolsheimer; City Manager; City Planner; City Clerk; Diana Perkins
Subject: Amending 10.01.020.AU Definition of a Structure Date: Saturday, April 29, 2023 2:37:51 PM
Hi Monte Sereno City Council,
I am writing to express my support for amending 10.01.020.AU Definition of a Structure. Most other municipalities do not consider pools as a structure, nor do they include them in their structural coverage lot limitations. Pools do not seem to fit under the definition of structure. I appreciate the Council’s motion to remove pools from both the definition of a structure and the structural coverage limits.

Sincerely,
George

From: Deepu Rathi
To: Bryan Mekechuk; Javed Ellahie; Evert Wolsheimer; Rowena Turner; Burton Craig; City Manager; City Planner; City Clerk; Diana Perkins
Cc: [email protected]; Karen Guo
Subject: Monte Sereno city"s upcoming proposal to amend 10.01.020.AU Definition of a Structure Date: Saturday, April 29, 2023 11:17:25 PM
Dear City Council,
I am writing to support the upcoming proposal to amend 10.01.020.AU Definition of a Structure. Currently, in the City of Monte Sereno pools are considered under the definition of structural coverage. This definition is unique to Monte Sereno as neighboring cities like Los Gatos, Saratoga, and Los Altos do not consider pools under structural coverage. We would like to see Monte Sereno have definitions comparable to those of peer cities. In general, we are supportive of ordinances that allow the residents of Monte Sereno to more fully enjoy the properties that they own. So, we are supportive of amending the Definition of a Structure to exclude swimming pools.

Separately, Stanley and Karen, whose pool has recently been at issue regarding this ordinance, are neighbors of ours. We have enjoyed having them and their two small children in our neighborhood. They are kind and considerate neighbors and are happy that they have moved into our community.

With much respect,
Bharat and Aarti Rathi
18040 Rose Court
Monte Sereno
CA 95030

From: Genevieve Breed
To: Bryan Mekechuk; Javed Ellahie; Evert Wolsheimer; Rowena Turner; Burton Craig; City Manager; City Planner; City Clerk; Diana Perkins
Subject: Pools not as structural coverage
Date: Sunday, April 30, 2023 6:50:39 PM
Dear City Council,
I am a resident of Monte Sereno and I support revising our city code to not have pools considered structural coverage. Other cities don’t consider pools to be structural coverage, and it would be nice for our city to be consistent. That way, our residents can enjoy their properties the same way residents in other cities can. Thank you very much for your consideration.

Respectfully,
Genevieve Breed
18050 Arlee Drive
Monte sereno

From: Barry Hayes
To: Bryan Mekechuk; Javed Ellahie; Burton Craig; Rowena Turner; Evert Wolsheimer; City Manager; City Planner; City Clerk; Diana Perkins
Cc: Barry Hayes
Subject: Proposal to Amend 10.01.020.AU Definition of a Structure Date: Saturday, April 29, 2023 4:57:08 PM
To the Monte Sereno City Council,
I am a resident of Monte Sereno and would like to voice my support for the proposal to amend 10.01.020.AU Definition of a Structure. Pools should not be considered a part of structural coverage and, as such, should not count against structural coverage lot limitations. A natural reading of the word structure does not include pools, and this is reinforced by the fact that no other nearby city interprets it in the same way. I think clarifying this in the ordinance is a positive step.

Thank you for your consideration.

Respectfully,
Barry W Hayes

From: Shruddha Agarwal
To: Bryan Mekechuk; Javed Ellahie; Evert Wolsheimer; Rowena Turner; Burton Craig; City Manager; City Planner; City Clerk; Diana Perkins
Subject: Support for the proposal to amend 10.01.020.AU Date: Wednesday, April 19, 2023 12:48:05 PM
Dear City Council of Monte Sereno,
I am writing to express my support for the proposal to amend 10.01.020.AU Definition of a Structure. My understanding is that currently Monte Sereno considers pools to be part of “structural coverage.” I also understand that among neighboring cities, Monte Sereno is unique in this interpretation. I am in support of removing pools from structural coverage so that our residents can have more use of their properties.

Sincerely,
Shruddha Agarwal and Rayner Barboza
16144 Rose Ave
Monte Sereno, CA 95030

From: Michael W Benison
To: Sergio Rudin; [email protected]; City Manager
Cc: Gloisy Gonzalez-Langarica
Subject: Swimming pool project summary revision
Date: Tuesday, May 2, 2023 4:11:38 PM
Subject: Monte Sereno municipal code definition relating to “structures” (Swimming pools) relative to “Covered Structural” (Covered buildings up to 5 stories – Canada and USA) From: Michael W. Benison - appellant to code violation and code definitions. “Swimming Pools”.

To: Sergio A. Rudin [email protected] , Denise S. Bazzano [email protected] - BURKE, WILLIAMS & SORENSEN, LLP - Legal representation “Public Law services”.

Date: 5/2/23
Summation:

The law firm of Burke, Williams & Sorensen, LLP. And the representatives therein, Sergio A. Rudin, Denise S. Bazzano has not represented the City of Monte Sereno with the legal adequacy requirements consistent with California State Law.

The definition of “Covered Structure” has been misrepresented for years within the procedural document referred to as “Project summary form” which is used as a guide for determining lot coverage for residential zoning as follow: R-1-8 / R-1-20 / R-1-44 Swimming pools, which are determined throughout the United States, and Canada as “Structures” have been wrongfully represented “negligent misrepresentation” by prior city administration and included as “Covered Structural” within the “Project Summary Report”.

The misrepresentation of Swimming pools (combined with “Covered Structural” calculations) has limited the full development of lot coverage by Licensed architects and landscape architects directly related to lot zoning development. The primary effect of this misrepresentation is upon property zoned R-1-8, especially those that are 12k sq. ft. or smaller.

The language within the municipal code is correct as it stands and concurrent with all municipalities.

Example of definition, as it pertains to corroborative fact, have included all forms of logic to include:
-
Syllogisms – Covered Structures vs Structures – Two or more propositions -
Semantics – Associative, Lexical, cognitive. – Form of logic pertaining to linguistics. -
Axioms – Mathematical relationship pertaining to revision of “Project Summary Form” to demonstrate that removal from “Covered Structural” presents a net zero effect relative to total “Impervious” coverage for all zoning parameters. R-1-8 / R-1-20 / R-1-44 -
NOTE: All licensed professionals concur. Ie. Architects, Licensed contractors, Assessors and appraisers, Building officials, Planners etc…
-
Please review the following link and understand that “Swimming pools” is not now and has never been subject to interpretation relative to “Covered Structural”. www.lawinsider.com/dictionary/covered-structure
-Please understand that the word “Structural” and the word “Structure” do not have the same meaning. Although these words stem from the same etymological root, they represent a divergence in meaning from the root. Ie. Ignore and ignorance.

Legal misrepresentation
-
Sergio A. Rudin made inference during the initial zoom meeting that the Council could change the language of the municipal code at will and do whatever they pleased. He was objected to immediately and informed that this act would represent intentional

misrepresentation not only on the part of council members, but with any legal representative (City manager, Mayor, Legal counsel) on behalf of the City of Monte Sereno. -
A notification was sent via email to the City Manager and City planner, with specific language outlining the escalation from negligent misconduct to intentional misconduct, or contempt, for any individual that attempts to change or alter the language of the municipal code.
-
Monte Sereno appears to be structured as a “Weak Mayor council” opposed to a “Strong Mayor Council relationship”. City councils in California typically have two executive members with the City Manager presiding over all administrative duties. The “Weak Mayor” status in Monte Sereno allows very limited authority and requires the full support of the legislative branch or Council.
-
Mayor Mekechuk has circumvented the letter of law (unchecked by legal counsel) with his repetitive intent on revising municipal code to conform with his personal narrative. NS-233, NS234 and his most recent intent to create a separate category for swimming pools is not only inappropriate but demonstrates intentional misrepresentation with intent to subjugate without foundation of argument or cause. Mayor Mekechuk has acted beyond any acceptable code of ethics within a city government with his behavior and conduct toward council members and representatives in an attempt to stifle orderly oral and written communication. Mayor Mekechuk appears to have colluded with prior council members (Liz Lawler and Sean Leuthold).

It is illogical to presume or not to notice that Liz Lawler forwarded an email at 1:53 in the afternoon, (two meetings ago) to the mayor requesting continuance predicated upon geological studies and further discovery therein. Directing further discovery to the city planner (who is not qualified as a geologist or a geotechnical engineer to my knowledge) is inappropriate by any standard of measure. In the last meeting Liz Lawler weighed in online with another opinionated statement about concerns of over coverage developments (This is fundamentally incorrect and presents nothing more than the opinion of an uninformed prior council member - sophism) (NOTE: I contacted Miss Lawler directly and asked her if she was requested to forward the email by a member of council or mayor, Miss Lawler refused to answer the question - her response has the appearance of collusion). Sean Leuthold also weighed in during the last two council meetings with statements that also present false inference. First, he attempted to imply that he had calculated on a napkin on the way in the door to the meeting that removing swimming pools from “Covered Structural” would cause in effect a 400k sq. ft. of additional development within the city. This statement is not only frivolous but completely unfounded or supported by any semblance or relation to fact. In the last meeting, he once again attempted to influence the Council members with his showmanship and exaggerations relative to unfounded coverage development accusations followed by the famous song “Yellow Taxi” by Joni Mitchell. Humorous yet irrelevant.

Advised current actions required by Law:
-City manager is to revise “Project summary report” to remove “Swimming Pools” from “Covered Structural” category and place them within “Impervious Coverage” category. NOTE:

This recommendation is standing and has been presented by the City manager approval (Diana Perkins planner - city employee reporting to manager).
-
No revision to municipal code shall be further considered by Council (levitative branch of city government). NOTE: Linguistics of municipal code is intact, and the direct inference has not changed. The error (misrepresentation) is within an administrative procedure and outside the preview of the legislative branch.
-
In a “Weak Mayor” city government, although the mayor represents the executive branch, his tenure is transitory and fully dependent upon the majority of the council’s legislative decisions and shall not give inappropriate direction, that is legally binding, to the city manager.

Any such inappropriate advice or direction will be considered a breach of conduct and grounds for removal NOTE: “in a weak-mayor system, the mayor has no formal authority outside the council, serving a largely ceremonial role as council chairperson. The mayor cannot directly appoint or remove officials, and lacks veto power over council votes” -In short, this matter is to be removed from the mayor-council and passed back to the

discretion of the city manager (permanent executive order within “Weak mayor” governance). -It shall be the responsibility of the city manager to direct staff regarding code violation matters consistent with California law and determinant upon conformity relative to any subjective violation.

BURKE, WILLIAMS & SORENSEN, LLP
Any further continuance or discussions regarding revision of municipal code would be advised as legally inappropriate.

Burke, Williams & Sorensen LLP. And representatives of the “Public Law group” namely Sergio A.

Rudin and Denise S. Bazzano may be subject to a “A writ of mandate” and further consequence.

Order in council chambers:
1) Legal counsel must adjudicate Monte Sereno meetings (Mayberry R.F.D.) in a timely manner. Conjecture or opinions not founded as supporting evidence or as a distraction from the subjective can only delay proceedings and present conflict with members. Ie. We are now in continuance to review watershed impact. NOTE: You must (object) and request a premise for continuance predicated upon logic and factual relevance. NOTE: The maximum impervious coverage is a definite percentage of lot coverage within the “project summary form”. The proposed revision does not impact this number or coverage in any way. This is a net zero revision which has been explained by City staff on three occasions. Why have you not weighed in? 2) Council members shall not discuss legal matters outside of chambers. This includes private “in camera” or other public meetings. I overheard counsel say that members could meet one on one. I object as this may be observed as collusion.
3) Litigants, Character witnesses – experts, are allowed to speak under council rules for up to 30 minutes and council members must be advised that they can vote around a mayor’s decision with a second vote. Mayor Mekechuk is rude, disruptive, and opinionated. This type of characteristic presents difficulties in every instance and venue. The city meeting videos are available online for all to see, he has interrupted council members numerous times, and within the 8 minutes that I have been allowed to speak, he interrupted me 5 times within the first 3-minute allowance, and numerous times within the 5-minute allowance. This is in an attempt to stifle or stymie. This reflects BURKE, WILLIAMS & SORENSEN, LLP failure to maintain council order.

I will be unavailable to attend this evening.

I expect the council members and legal representatives act in an appropriate manner.

Sincerely,
Michael William Benison
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MS Council Report Mekechuk 23 05 02 Page 1

COMMITTEE AND COMMISSION REPORTS

MAYOR BRYAN MEKECHUK
04/28/23
Sundry Meetings
▪ Attended Los Gatos-Monte Sereno Police swearing on 04/26/23 ▪ Turn Around Scholarships award meeting on Thursday, 05/04/23 Silicon Valley Clean Energy
Director
▪ Next monthly meeting is Wednesday, 05/10/23, in Cupertino Chair, Audit Committee
▪ Next meeting is in August 2023
▪ SVCE’s year end is September 30
Vice Chair, Executive Committee
▪ Last meeting was in person on 04/28/23
– Preview of Board issues on 05/10/23
▪ Next monthly meeting is Friday, 05/26/23 at SVCE headquarters Member, Legislative Ad Hoc Committee
▪ First meeting was on 03/29/23
▪ Next meeting is TBD
Risk Oversight Committee
▪ Last meeting was on 04/26/23
– Next monthly meeting is 05/24/23
West Valley Clean Water Management Authority
Chair
▪ Hosted GSI project meeting in Monte Sereno on Wednesday, 04/19/26 – Another GSI project meeting in parking lot on Wednesday, 04/19/23, at 10:30 am ▪ Next quarterly meeting is Thursday, 05/04/23 at Monte Sereno City Hall at 4:00 pm West Valley Solid Waste Joint Management Authority
Chair
▪ Met with Executive Director Rob Hilton on Thursday, 04/13/23 – Reviewed and discussed preliminary budget for 2023/24 ▪ Also met on 04/26/23 to confirm fees in Monte Sereno
– Next meeting with Executive Director on Tuesday 05/02/23 ▪ Next quarterly meeting is Thursday, 05/04/23 at Monte Sereno City Hall at 5:00 pm

MS Council Report Mekechuk 23 05 02 Page 2
Cities Selection Committee
Vice Chair
▪ Last meeting was on 02/09/23
– Appointed Mayor Mark Turner to LAFCO
▪ Next meeting TBD
Recycling and Solid Waste Reduction Commission
Member
▪ Last meeting was in person on 04/26/23 in Morgan Hill although Monte Sereno City Hall was a satellite office
– Next meeting is 06/28/23 (meets on fourth Friday of even numbered months) Valley Transportation Authority
Member, Policy Advisory Committee
▪ Next monthly meeting is 05/11/23
West Valley Mayors & Managers
▪ Last meeting was on 04/26/23 in Los Gatos
– Next meeting is 05/24/23
Mayors of Santa Clara County Meeting
Matt Mahan Mayor of San Jose
▪ Next meeting is TBD
Association of Bay Area Governments (ABAG)
Delegate Monte Sereno
▪ General Assembly meeting is 06/16/23 in San Francisco City of Monte Sereno
Youth Commission – Alternate
▪ Attended meeting on 04/20/23
▪ Next meeting is Wednesday, 05/09/23 at 7:00 pm
Community Center Committee
▪ Met on 03/28/23 at 9:00 am
▪ Met on 04/05/23 at 8:30 am
▪ Special Joint Meeting with City Council was on 04/06/23 ▪ Next meeting to be scheduled
Finance Ad Hoc Committee
▪ No meetings to date
IT Ad Hoc Committee
▪ No meetings to date

MS Council Report Mekechuk 23 05 02 Page 3
Liaison – Better Streets Commission
▪ Next meeting is Thursday, 05/11/23 at 7:00 pm at Monte Sereno City Hall