Monte Sereno City Council
May 16, 2023

AGENDA
City of Monte Sereno
Tuesday, May 16, 2023
City Council
7:00 PM
Monte Sereno City Council Chambers -
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

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Page

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

ORDERS OF THE DAY
The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

PRESENTATIONS

ORAL COMMUNICATIONS
Persons wishing to address the Council on any matter of City business not listed on the agenda may do so at this time. Each speaker will normally be allotted three minutes, subject to the Mayor or a majority of the Council’s ability to limit the amount of time allocated to speakers based on the number of speakers and the need for expedient administration of City business in light of the number and length of items on the agenda.

WRITTEN COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any written communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.

CONSENT CALENDAR
It is recommended that all items listed below be acted on simultaneously unless separate discussion and/or action is required by a Councilmember. One public comment period will be provided, although speakers speaking on more than one item may be allocated additional time by the Mayor or a majority of the Council.

1. Approve Warrant List May 16, 2023 in the Amount $165,194.26 Staff recommends the City Council approve the Warrant List.

Staff Report - SR-23-107 - Pdf
5 - 6

2. Authorize the City Manager to hire Bob Murray & Associates to conduct an executive search for the next Monte Sereno City Engineer/Public Works Manager
Staff recommends the Monte Sereno City Council authorize the City Manager to execute a professional service agreement with Bob Murray & Associates for a price not to exceed $25,000 for an executive search to place the next City Engineer/Public Works Manager.

Staff Report - SR-23-109 - Pdf
7 - 31

PUBLIC HEARINGS

UNFINISHED BUSINESS

NEW BUSINESS

1. Consider and Confirm the 2023 Monte Sereno Social Justice Award Winner Selected by the Monte Sereno Youth Commission
Staff recommends the City Council confirm the selection of the 2023 Monte Sereno Social Justice award winner selected by the Monte Sereno Youth Commission at their May 16, 2023 Special meeting.

Staff Report - SR-23-103 - Pdf
32 - 37

2. Consider and Appoint Members to the 2023-2024 Monte Sereno Youth Commission
Staff recommends that the City Council consider applications for the 2023-2024 Monte Sereno Youth Commission and appoint the five applicants to the Youth Commission.

Youth Commission Applications
Monte Sereno Youth Volunteer Waiver and Release of Liability Form Staff Report - SR-23-104 - Pdf
38 - 71

3. Evaluate, Consider, and Accept Community (CBO) Grant Application Submittals
Staff recommends the City Council evaluate and accept Community Based Organization Grants (CBO) according to policy guidelines. Staff recommends the following funding allocations for Fiscal Year 2023- 2024:

Art Docents of Los Gatos $3,500
AWO $0
Los Gatos Community Concert Association $3,000
Los Gatos Education Foundation & One Community $5,000
Los Gatos Music in the Park $3,500
Los Gatos Public Media - KCAT TV $5,000
Safe Worldwide $0
Youth Care Initiative $0
Staff Report - SR-23-052 - Pdf
72 - 91

4. Study Session - Fiscal Year 2023 to 24 Proposed Budget Staff recommends that the Council conduct a Study Session to review and discuss the proposed FY 2023-24 Budget.

Staff Report - SR-23-111 - Pdf
92 - 112

5. Consideration of and Appointment to a City of Monte Sereno Council Ad-Hoc Committee for Daves Avenue S-Curve(s)
Staff recommends The Monte Sereno City Council consider creation of an Ad-hoc Committee, and appoint two members of Council to consider safety improvements to the Daves Avenue S-Curve(s)
Staff Report - SR-23-110 - Pdf
113 - 118

COMMITTEE/COMMISSION REPORTS
This time is set aside to allow Councilmembers serving on Council committees or appointed by the City to serve on the boards, commissions or committees of other agencies to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No discussion or action may be taken other than to place the matter on a future agenda.

Last Meeting Next Meeting
Craig

Monte Sereno Youth Commission 04/20/23 05/08/23
Santa Clara County Library JPA 04/27/23
Ellahie
Cities Association – Board of Directors 05/11/23
Cities Association – Legislative Action Committee 05/11/23 Joint Venture Silicon Valley Network

Turner
West Valley Sanitation District 04/12/23 05/10/23
VTA State Route 85 Policy Advisory Board
Comprehensive County Expressway Planning Study

Wolsheimer
Silicon Valley Animal Control Authority 03/22/23 05/24/23 Santa Clara Valley Water District Commission 04/12/23 08/23/23 Mekechuk
Valley Transportation Authority Policy Advisory Committee05/13/23 05/11/23 West Valley Clean Water Board 05/04/23 09/07/23
West Valley SolidWaste/RecyclingJPA 05/04/23 09/07/23
Silicon Valley CleanEnergyAuthority 05/10/23 06/14/23
Association of BayAreaGovernments 03/16/23 06/16/23
League of California Cities Peninsula Division
West Valley Mayors & Managers 04/26/23 05/24/23
Cities Selection Committee 05/12/23 TBD in 2024
Mayor of Santa Clara County June 2023

1. Mayor Mekechuk Council Report 119 - 121

COUNCIL MEMBER COMMENTS
This time is set aside to allow Councilmembers to make brief announcements or reports on the Councilmember’s own activities. No discussion or action may be taken other than to place the matter on a future agenda.

CITY MANAGER’S REPORT

FUTURE AGENDA ITEMS
This time is set aside to allow Councilmembers to make a specific request for an item to be placed on a future agenda. No discussion or other action may be taken.

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Approve Warrant List May 16, 2023 in the Amount $165,194.26 Recommendation(s):

Staff recommends the City Council approve the Warrant List.

Fiscal Impact:

There are no unbudgeted fiscal impact with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:
2023 05 16 Warrants List

CITY OF MONTE SERENO

REGISTER OF ACCOUNTS PAYABLE
AS OF THESE DATES:

May 16, 2023
CHECK
NO. TO FOR AMOUNT ACCOUNT NO.
20288 Sweeping Corp of
America Residential street sweeper services 1,832.80 12-865 20289 Alana Consulting, LLC
Hourly Services (03/27/2023 to
05/07/2023 6 weeks) $9488 and e-Permit
Development $13110.
22,597.50 01-765
20290 Association of Bay Area
Govern Natural gas services for City Hall 236.12 01-705 20291 Bay Area News Group Legal classified ads Ord NS-234 and Ord NS-235 416.30 01-565
20292 BMI Imaging Systems Web Hosting April 2023 225.00 01-715 20293 COMCAST Internet services for City Hall 106.67 01-720 20294 corodata Shredding, Inc. Standard record storage cartons 58.19 01-710 20295 Crystal Springs Water
Co Five 5 gallon drinking water for City Hall 38.75 01-710 20296 Dicar Networks, Inc. 4 Lenovo ThinPad P15v 15.6" Core i7 laptops 9,275.17 01-811
20297 EMC Planning Group,
Inc. Housing Element Update project 1,466.83 01-535
20298 Frontier
Communications Landlines for City Hall 70.16 01-720
20299 Gloisy GonzalezLangarica
Reimbursement for food expense for City
Hall event. 55.59 01-710
20300 Heidi's Commercial
Cleaning Cleaning services for City Hall 750.00 01-860
20301 MissionSquare - 301546 Funding 457 Plan for April 2023 1,184.64 01-660 20302 Monarch Verkada 5-Year camera license for four
camaras
3,596.00 01-811
20303 Pacific Gas & Electric
Electricity services Rose Andrews ($48);
Loma Serena ($182) and MS Street
Lights ($195).
424.55
05-945
40-935
05-890
20304 The A.I.M.S.

Corporation
Consulting City Engineer 04/03/2023 to
04/30/2023 12,800.00 01-765
20305 Town of Los Gatos
Finance Department Police services 84,217.00 03-545
20306 Wells Fargo Bank
Office Supplies ($1952), City Hall phone
services ($396); Training development
with Maureen Kane Training ($1500);
BATS Traffic safety and repairs for
electrical pole failure near City Hall
($3840).
9,176.33
01-710
01-720
01-745
01-770
01-811
01-860
20307 Town of Los Gatos
Finance Department
FY2023 COPS ELEAS pass-thru
payment received Nov 2022 8,333.33 03-548
20308 Town of Los Gatos
Finance Department
FY2023 COPS ELEAS pass-thru
payment received Dec 2022 8,333.33 03-548
TOTAL WARRANT LIST $165,194.26

I, REYNOLD SAMORANOS, FINANCE OFFICER DO HEREBY CERTIFY THAT THE

PROCEEDING ACCOUNTS HAVE BEEN CHECKED AND FOUND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
1 of 1 Page 6 of 121

STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: CONSENT CALENDAR
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Authorize the City Manager to hire Bob Murray & Associates to conduct an executive search for the next Monte Sereno City Engineer/Public Works Manager
Recommendation(s):

Staff recommends the Monte Sereno City Council authorize the City Manager to execute a professional service agreement with Bob Murray & Associates for a price not to exceed $25,000 for an executive search to place the next City Engineer/Public Works Manager.

Background Information:

In 2018, Monte Sereno City Council commissioned Avery and Associates to perform an executive search for the previous permanent City Engineer. Monte Sereno was able to hire Jessica Kahn, who resigned in October of 2022 to become the Public Works Director for the City of Capitola.

Since October of 2022, previous City Administrator and Public Works Director, Don Wimberly has been serving on an interim basis as City Engineer/Public Works Director. Don Wimberly is a retired CalPERS employee and is not a long-term solution for the City of Monte Sereno in filling the position because he cannot work more than 960 hours within a fiscal year.

Staff has reviewed and revised the City Engineer/Public Works Job Description to meet the City of Monte Sereno’s Current needs. The revised job description is attached in this staff report.

Monte Sereno staff have advertised the position of City Engineer on CalOpps and have exhausted referrals in an attempt to find a good candidate. So far, no suitable candidates have been identified
If the Monte Sereno City Council authorizes the City Manager to approve the agreement, a new City Engineer can be located within 3-6 months.

Fiscal Impact:

If the City Council authorizes the agreement, a $25,000 charge to the City of Monte Sereno FY2023-24 Budget General Fund will be paid to Bob Murray & Associates.

Public Noticing:

The City Council’s agenda was posted at City Hall, and the agenda and this report appear on the City’s website.

Attachments:

Bob Murray & Associates Proposal
Monte Sereno’s City Engineer/Public Works Manager Job Description

A Proposal to Conduct an Executive Recruitment
for the Position of

CITY ENGINEER
on behalf of the

CITY OF MONTE SERENO
1544 Eureka Road, Suite 280
Roseville, CA 95661
(916) 784-9080
(916) 784-1985 fax

April 13, 2023
MR. STEVEN LEONARDIS

CITY MANAGER

CITY OF MONTE SERENO
18041 SARATOGA-LOS GATOS ROAD
MONTE SERENO, CA 95030
Dear Mr. Leonardis:

Bob Murray & Associates is pleased to submit a proposal to conduct the City Engineer recruitment for the City of Monte Sereno. The following details our qualifications and describes our systematic—yet flexible—method of identifying, recruiting, and screening outstanding candidates on your behalf. It also includes a proposed budget, timeline, and guarantee.

At Bob Murray & Associates, we pride ourselves on providing quality service to local governments, non-profit agencies, and private firms. Our recruitment process helps you to determine the direction of the search and the types of candidates you seek while capitalizing on our decades of experience and vast network of contacts to reach those candidates. Our expertise ensures that the candidates we present to the City of Monte Sereno will match the criteria you have established, be a positive placement for your organization, and be outstanding in their field.

With respect to the City Engineer recruitment and the City of Monte Sereno, Bob Murray & Associates has a national network of contacts and unparalleled experience conducting successful recruitments. With over 25 years of experience, we have conducted hundreds of searches for municipal and special district executives, including those for Public Works, Engineering, and Utility professionals. We are currently conducting the Deputy Director, Engineering Services recruitment on behalf the County of Alameda, CA; the District Engineer recruitment on behalf of the Calaveras County Water District, CA; and the City Engineer recruitment on behalf of the City of Folsom, CA. Additionally, we are conducting the Electric Utility Director recruitment on behalf of the City of Colton, CA; the Assistant Director of Transportation recruitment on behalf of the City of Montebello, CA; and the Public Works Director recruitments on behalf of the City of Vancouver, WA and the City of Watsonville, CA. Our extensive contacts and knowledge of outstanding candidates will ensure you have a quality group of finalists from which to select the City of Monte Sereno’s next City Engineer.

Recent City Engineer recruitments we have completed similar in size and scope to your upcoming search include the following:
2022
Central Contra Costa Sanitary District, CA
(Optimizations Manager)
City of Cupertino, CA
City of Milpitas, CA
City of Montebello, CA (Director of
Transportation)
City of Mountain View, CA (Deputy Building
Official)
City of Napa, CA (Deputy Director of Public
Works)
City of Orinda, CA
City of Sunnyvale, CA (Planning Manager)
City of Thousand Oaks, CA (Deputy Director

Planning & Development)
City of Vacaville, CA
City of Walnut Creek, CA (Planning Manager)
2021
City of Desert Hot Springs, CA (Principal
Planner)
Foster City, CA
City of Lincoln, CA (Director of Public Works)
City of Lompoc, CA (Electric Utilities Manager
City of Menifee, CA (Public Works
Director/City Engineer)
City of Martinez, CA (Planning Manager)
City of St. Helena, CA
2020
City of El Segundo, CA (Public Works
Director)
City of Healdsburg, CA (Planning & Building
Director)
City of Jurupa Valley, CA (Public Works
Director/City Engineer)
City of Lompoc, CA (Utilities Director)
Midpeninsula Regional Open Space District,
CA (Land and Facilities Services Manager)
City of Santa Clarita Valley Water Agency, CA
(Chief of Engineering)
We work as a team on every search at Bob Murray & Associates. Your Project Lead would be Valerie Gaeta Phillips, Bryan Hill, or Stacy Peterson, who would not only direct and supervise the project team from beginning to end but also serve as the Recruiter for the project as well.

To learn first-hand of the quality of our services and why the majority of our engagements come from repeat and referred clients, we invite you to contact the references listed on page 17 of the attached proposal.

We look forward to your favorable consideration of our qualifications. Please do not hesitate to contact us at (916) 784-9080 with any questions.

Sincerely,
Valerie Gaeta Phillips
President, Bob Murray & Associates

TABLE OF CONTENTS
THE RECRUITMENT PROCESS................................................................2 STEP 1 DEVELOP THE CANDIDATE PROFILE........................................................2 Optional Service: Community and Staff Involvement.......................................................2 STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS ...................2 Reaching Diverse Candidates .........................................................................................3 STEP 3 RECRUIT CANDIDATES ................................................................................3 STEP 4 SCREEN CANDIDATES ..................................................................................4 STEP 5 CONDUCT PRELIMINARY INTERVIEWS......................................................4 STEP 6 SEARCH PUBLIC RECORDS...........................................................................4 STEP 7 MAKE RECOMMENDATIONS .......................................................................4 STEP 8 FACILITATE FINAL INTERVIEWS.................................................................5 STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS ............................5 STEP 10 ASSIST IN NEGOTIATIONS.........................................................................6 COMPLETE ADMINISTRATIVE ASSISTANCE .......................................6 COSTS AND GUARANTEE ..........................................................................7 PROFESSIONAL FEE AND EXPENSES ......................................................................7 Optional Services ...........................................................................................................7 GUARANTEE...............................................................................................................8 RECRUITMENT SCHEDULE .....................................................................8 FIRM PROFILE..............................................................................................9 REFERENCES..............................................................................................17

Bob Murray & Associates Proposal for the City of Monte Sereno Page 2

THE RECRUITMENT PROCESS
Bob Murray & Associates’ recruiters are specialists in finding a positive placement, providing security and fairness to candidates and clients while ensuring the integrity of the search process.

We understand that superlative recruiting for the City Engineer will lead to superlative results for the City of Monte Sereno. Outlined below are the steps in our proven recruitment process, refined through our 30+ years of experience in executive search.

STEP 1 DEVELOP THE CANDIDATE PROFILE
Our understanding of the City of Monte Sereno’s needs will be key to a successful search. Valerie Gaeta Phillips, Bryan Hill, or Stacy Peterson will meet with the City Manager and key stakeholders to learn as much as possible about the ideal candidate for the City Engineer position. We want to become familiar with the values and culture of the organization, as well as to understand the current and future issues, challenges, and opportunities in the City of Monte Sereno.

Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will review and help define the City’s wish-list regarding the ideal candidate’s personality, management style, knowledge, skills, and abilities and will work with the City to identify expectations regarding education and experience. The City Manager and Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will discuss compensation, benefits, and other key information necessary to ensure that outstanding candidates are attracted to this opportunity. The profile we develop together at this stage will drive subsequent recruitment efforts.

Optional Service: Community and Staff Involvement
We find that many of our clients value a recruitment process that opens the opportunity for community members, business leaders, organization representatives, and employees to provide input regarding the ideal candidate. Our recruiters are skilled in designing and facilitating forums, town hall meetings, and online surveys that allow equitable involvement from a variety of constituencies and in consolidating feedback into a cohesive narrative of common themes.

If the City of Monte Sereno desires, we will work with the City Manager to create a customized community and/or staff input process.

STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS
Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson and your dedicated Recruitment Coordinator will use the candidate profile developed with the City of Monte Sereno to create a professional recruitment brochure, with the assistance of our professional graphic designer. The four-page, full-color brochure will describe the community, organization, position, ideal candidate, and compensation and will include pictures provided by the City of Monte Sereno that you feel best represent your organization and your community.

Upon your approval, Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will send the brochure by postal mail and email to a targeted audience, personally inviting potential candidates to apply for the City Engineer position. We will also place the recruitment brochure on our website, which attracts over

Bob Murray & Associates Proposal for the City of Monte Sereno Page 3 11,000 unique hits weekly and is a trusted resource for candidates seeking executive and professional positions. Two sample brochures are included in this proposal package for your reference.

Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will also design an effective advertising campaign appropriate for the City Engineer recruitment. Our broadest outreach comes through our active social media involvement on Facebook, LinkedIn, and Twitter, where upcoming and current positions are posted. Sources such as Western City Magazine, PublicCEO, and the Careers in Government website will be used to reach an extensive local government audience, while positionspecific postings will be chosen to attract candidates who have built their careers in and are committed to the City Engineer field.

Suggested City Engineer-specific advertising sources for the City of Monte Sereno’s search include:

American Public Works Association
Public Works Jobs Online
Society of Hispanic Engineers
American Society of Civil Engineers
Society of Female Engineers
Bob Murray & Associates does not typically place ads with job aggregators or general job posting sites such as CareerBuilder, Monster, or Indeed, as we have found that the broad reach of these sites does not necessarily lead to quality candidates for executive and professional positions.

Reaching Diverse Candidates
Bob Murray & Associates, a woman- and minority-owned business, is proud of its commitment to attracting and placing diverse candidates. Not only do we place advertisements with websites designed to attract minority and female candidates, but our President, Valerie Phillips, is a member herself of many diversity-focused organizations including the Local Government Hispanic Network, the League of Women in Government, the Professional Women’s Network, Mexican Professionals, and Women Leading Government. She networks frequently with fellow members to gain insight into which potential candidates are leaders in their field.

Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will seek to reach candidates in communities and organizations with demographic profiles and populations served like that of the City of Monte Sereno, to maximize the potential for individuals from a wide variety of backgrounds, cultures, physical abilities, life experiences, and gender to be considered for the City Engineer position.

STEP 3 RECRUIT CANDIDATES
The strongest candidates are often those who are successful and content in their current positions and need to be sold on a new opportunity. Our extensive network of contacts, developed through over 1,400 successful placements, is a primary source for identifying and obtaining referrals for these candidates. Our in-house database of 40,000 current and former executive and professional candidates is a valuable resource that can only be built over time—time that we have invested into perfecting our process for finding the right candidates for our clients. Our aggressive outreach

Bob Murray & Associates Proposal for the City of Monte Sereno Page 4 efforts are focused on phone calls to personally invite potential applicants, answer questions, and allay any reservations, and these efforts are essential to the success of the City Engineer recruitment.

STEP 4 SCREEN CANDIDATES
Following the closing date for the recruitment, Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will screen all resumes we have received, using the criteria established in the candidate profile as a basis upon which to narrow the field of candidates. Internal candidates receive sensitive consideration, and Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will discuss with the City Manager how the City of Monte Sereno wishes to proceed with these candidates.

STEP 5 CONDUCT PRELIMINARY INTERVIEWS
Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will personally interview the top 10 to 15 candidates from the resume screening, with the goal of determining which candidates have the greatest potential to succeed in your organization. To reduce travel-related expenses to our clients and increase efficiency in the search process, these interviews are typically conducted via Skype, FaceTime, or other convenient videoconferencing applications.

During these in-depth interviews, Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will explore each candidate’s background and experience as it relates to the City Engineer position, such as significant accomplishments, size and scope of responsibility, and organizational culture. In addition, Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will discuss with the candidates their motivation for applying for the position and assess his/her knowledge, skills, and abilities. We will devote specific attention to establishing the likelihood of the candidate’s acceptance of the position if an offer of employment is made.

STEP 6 SEARCH PUBLIC RECORDS
Under the direction of Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson, your dedicated Recruitment Coordinator will conduct a review of published print and online articles for each recommended candidate. Sources include Lexis-Nexis™, Google, social media, and our contacts in the field.

This will alert Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson to any further detailed inquiries we may need to make before our recommendations are finalized.

STEP 7 MAKE RECOMMENDATIONS
Based on our findings during the preliminary interview process, Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will recommend a limited number of candidates for your further consideration. They will make specific recommendations and will help facilitate discussions regarding the candidate pool, but the final determination of those to be considered will be up to you.

We typically recommend 6-8 candidates that we feel will best match your expectations, and we prepare a detailed written report on each candidate. This bound report provided to each member of the decision-making body includes:

Bob Murray & Associates Proposal for the City of Monte Sereno Page 5 Candidate list with Recommended Finalists identified in Group 1 and Group 2 (primary and secondary recommendations), as well as Internal candidates Summary of experience, education, and salary information for each Recommended Finalist candidate
Complete cover letter and resume for each Recommended Finalist candidate List of Other Applicants (those who did not meet minimum qualifications or were otherwise unsuitable, based on our screening process)
Bob Murray & Associates maintains all search records for a period of seven (7) years following each recruitment, and we are happy to forward cover letters and resumes for each applicant by postal mail or email as soon as the recruitment closes to new applications.

STEP 8 FACILITATE FINAL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview process that objectively assesses the qualifications of each candidate. We will work with the City of Monte Sereno to craft and implement an interview approach that fits your needs. This may include individual and panel interviews by the City Manager and key stakeholders, community/employee interview panels, writing and presentation samples, meet-and-greets, or another specialized process element Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson helps the City of Monte Sereno to design.

Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will be present on-site during the interviews to facilitate as necessary during the process and to guide discussion to consensus regarding final candidates. Bound interview books will be provided to each interview panel member containing:

Recruitment brochure with candidate profile
Interview schedule
Suggested interview questions
Experience summary, cover letter, resume, and rating form for each candidate
Ranking forms for use during the panel interview process We will work closely with your staff to coordinate and schedule interviews and candidate travel.

Our goal is to ensure that each candidate has a very positive experience, as the way the entire process is conducted will influence the final candidates’ perception of your organization.

STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS
Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson and your Recruitment Coordinator will conduct detailed reference checks for up to three (3) final candidates. To gain an accurate and honest appraisal of the candidates’ strengths and weaknesses, we will talk candidly with people who have direct knowledge of their work and management style. In addition to gaining a 360-degree view of candidates from the perspective of their supervisors, subordinates and peers for the past several years, we will make a point of speaking confidentially to individuals who may have further insight into a candidate’s abilities but who may not be on their preferred list of contacts.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 6 Your Recruitment Coordinator will work with candidates and our professional backgrounding firm, HireRight, to conduct credit, civil litigation, and motor vehicle record checks and verify candidates’ degrees.

STEP 10 ASSIST IN NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as your representative during this process. Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson know what other organizations have done to put deals together with great candidates and what the current market is like for City Engineer positions in organizations like the City of Monte Sereno’s. They will be available to advise you regarding current approaches to difficult issues, such as housing and relocation. We will represent your interests and advise the chosen candidate and you regarding salary, benefits, and employment agreements, with the goal of putting together a deal that results in the appointment of your chosen candidate. With our proven experience and vested interest in a positive outcome, we can turn a very difficult aspect of the recruita ment into one that is straightforward and agreeable for all parties involved.

COMPLETE ADMINISTRATIVE ASSISTANCE
We receive many unsolicited testimonials each year from clients and candidates alike noting our prompt, considerate, accurate, and professional service during the search process. Throughout the recruitment, in time intervals that suit the City of Monte Sereno, we will provide you with updates on the status of the search and attend to all administrative details on your behalf.

Candidates receive immediate acknowledgement of their applications, as well as personal phone calls and/or emails (as appropriate) advising them of their status at each critical point in the recruitment. Candidates who receive preliminary or final interviews and are not chosen to move forward in the interview process will receive personal calls from Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson on behalf of the City of Monte Sereno.

It is our internal company standard that all inquiries from clients and candidates receive a response within the same business day whenever possible, and certainly within 24 hours if the inquiry is received during the work week. Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will be available to the City of Monte Sereno by office phone, cell phone, and email at any time to ensure a smooth and stress-free recruitment process.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 7

COSTS AND GUARANTEE

PROFESSIONAL FEE AND EXPENSES
The fixed, flat professional services fee for conducting the City Engineer recruitment on behalf of the City of Monte Sereno is $18,500. Services provided for in this fee consist of all steps outlined in this proposal, including a meeting on site. The professional fee does not limit the amount of time invested by Bob Murray & Associates in promoting a successful outcome for this project. In fact, our mission for this project is to ensure we assist in identifying the right candidate for the City of Monte Sereno. Therefore, Ms. Gaeta Phillips, Mr. Hill, or Ms. Peterson will contact the City at the first anniversary of the placement to confirm an effective transition has occurred.

The City of Monte Sereno will also be responsible for reimbursing expenses Bob Murray & Associates incurs on your behalf. We estimate expenses for this project not to exceed $6,500.

Reimbursable expenses include (but are not limited to) such items as the cost of recruiter travel; clerical support; brochure development; placement of ads; credit and civil background checks; education verification; and public records searches. Postage, printing, photocopying, and telephone charges are allocated costs and included in the expense estimate. In no instance will expenses exceed this estimate without prior approval from the City of Monte Sereno.

Expense reimbursement for candidate travel related to on-site interviews will be the responsibility of the City of Monte Sereno.

Optional Services
Community/Staff Input Forum: $1,500/day, plus travel expenses Online survey: $250
Additional on-site meeting days: $1,500/day, plus travel expenses Additional background checks: $250/candidate
Additional reference checks: $500/candidate
Other services: $250/hour or $1,500/day
Professional Fees and Reimbursable Expenses
Professional Services (Fixed Flat Fee) $18,500
Reimbursable Expenses
Example costs and approximate amounts include:

Brochure Design and Printing ($1,275)
Advertising ($3,000)
Background Checks – 3 candidates ($550)
Consultant Travel ($1,100)
Other expenses – supplies, shipping, clerical ($575)
$6,500
Not-to-Exceed Total $25,000

Bob Murray & Associates Proposal for the City of Monte Sereno Page 8

GUARANTEE
Should a candidate recommended by our firm position resign or be terminated within the first 12 months of employment, we will provide the City of Monte Sereno with professional services to secure a replacement. Services will be provided at no cost, aside from expenses incurred on the City of Monte Sereno’s behalf during the new search. We are confident in our ability to recruit outstanding candidates and do not expect the City to find it necessary to exercise this provision of our proposal.

RECRUITMENT SCHEDULE
We are prepared to start work on this assignment upon receipt of a signed professional services agreement or other written, authorized notification. A full search can be completed in 13-16 weeks from the date of initial meetings with our client.

The final recruitment schedule will be determined in collaboration with the City of Monte Sereno.

A typical timeline of tasks and events is included here for reference.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 9

FIRM PROFILE

OUR STAFF
Bob Murray & Associates is a small firm focusing exclusively on executive search services. We have a team of fifteen (15):

Bob Murray, Founder
Valerie Gaeta Phillips, President
Gary Phillips, Executive Vice President
Joel Bryden, Vice President
Yasmin Beers, Senior Executive Recruiter
Carmen Valdez, Senior Executive Recruiter
Adele Fresé, Senior Executive Recruiter
Bryan Hill, Senior Executive Recruiter
Stacy Stevenson, Senior Executive Recruiter
Deanna Cantrell, Executive Recruiter
Alexandria Kopack, Recruitment and Operations Manager
Kathy Lolas, Senior Recruitment Coordinator
Stephanie Marshall, Recruitment Coordinator
Stacy Conley, Recruitment Coordinator
Gini Herndon, Contracts Administrator/Bookkeeper

BOB MURRAY, FOUNDER
Mr. Murray—known simply as “Bob” to his clients and candidates throughout the western U.S.— brings over 40 years’ experience as a recruiter and is recognized as one of the top local government recruiters in the nation. He conducted hundreds of searches for cities, counties, and special districts and was called on to conduct searches for some of the largest, most complex organizations in the country—and some of the smallest. Bob conducted searches for chief executives, department heads, professional and technical positions, taking the lead on many of the firm’s most difficult assignments with great success. His clients retained him again and again, given the quality of his work and success in finding candidates for difficult to fill positions.

As our Founder, Bob currently takes on few searches personally but continues to be an active presence at Bob Murray & Associates, providing valued insight and experience to our team members regarding all aspects of the recruitment process.

Mr. Murray received his Bachelor of Science Degree in Criminology from the University of California at Berkeley with graduate studies in Public Administration at California State University at Hayward.

VALERIE GAETA PHILLIPS, PRESIDENT AND RECRUITER
Ms. Gaeta Phillips has over 18 years of recruiting experience, including more than a decade of recent experience in executive search for public, private, and startup companies nationwide. Since joining Bob Murray & Associates, Valerie has completed over 160 searches in a diverse range of

Bob Murray & Associates Proposal for the City of Monte Sereno Page 10 fields, including city and general management, planning, finance, human resources, transportation, communication and public relations, community and economic development, information technology, parks and recreation, and operations. She has recruited at all levels of municipal and non-profit organizations, from technicians and engineers to Executive Directors and Chief Executive Officers.

Valerie is valued for her passion for finding and retaining the most outstanding candidates for even the most difficult or untraditional assignments and for her commitment to her clients’ success; she is also active in a variety of industry organizations and in diversity-focused associations. Valerie is called upon often to serve as an expert speaker on topics such as managing one’s online reputation, diversity issues in municipal and non-profit leadership, and how to identify a positive placement for the organizational culture.

Ms. Gaeta Phillips, along with Executive Vice President Gary Phillips, has a passion for helping people, evidenced by fundraising, sponsorship, and involvement in raising awareness for organizations such as Autism Speaks, the UC Davis M.I.N.D. Institute, and the Northern California Special Olympics.

GARY PHILLIPS, EXECUTIVE VICE PRESIDENT AND RECRUITER
Since joining Bob Murray & Associates, Mr. Phillips has completed over 125 searches for executives and professionals in a wide variety of fields including animal services, city and general management, planning, legal counsel, cyber security, and human resources. Gary’s clients have ranged from municipal government to non-profit and private sector organizations, and he has sourced outstanding candidates for positions from the level of division managers up to City Managers, Executive Directors, and General Managers.

Gary started his career with a New York-based Fortune 100 company and quickly became a Senior Manager, building and running a large customer service organization that eventually expanded to 13 countries in Europe. He proceeded to hold senior leadership positions in several Fortune 500 companies, with noted successes such as building an organization from two to 250 employees worldwide and growing a company from 800 to 1200 employees.

As part of an executive acquisition and recruiting team, Gary helped build a start-up enterprise software company in San Francisco, recruiting top-notch talent and building a world-class organization. He has maintained customer relationships in the public sector and the private sector, including medical and financial institutions. He prides himself on finding key talent and offering the best customer service to his clients.

Mr. Phillips, along with Ms. Gaeta-Phillips, is involved in his community as a soccer coach, as an organizer of fundraisers for Autism Speaks and the UC Davis M.I.N.D. Institute, and as a sponsor of the Northern California Special Olympics. Mr. Phillips received his Associate of Science degree and completed additional coursework at Rochester Institute of Technology, NY.

JOEL BRYDEN, VICE PRESIDENT AND RECRUITER
Mr. Bryden has over 30 years of local government experience that he brings to the firm, having retired as Chief of Police in Walnut Creek, CA prior to joining Bob Murray & Associates in 2013.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 11 Throughout his career, Joel has been involved in public sector consulting, with vast experience in hiring and promotional processes, as well as interviewing candidates for advancement in all aspects of local government.

Joel has a solid reputation as a leader in the public sector and his ability to find and evaluate outstanding applicants for our clients is invaluable in the search process. Since joining Bob Murray & Associates, Joel has conducted over 100 recruitments in a broad range of sectors including police, fire, building, planning, city management, and general management. He is often called upon to recruit specialized or difficult-to-fill positions, such as Independent Police Auditor.

Mr. Bryden is a graduate of the FBI National Academy and obtained his Bachelor of Arts Degree in Communication from San Diego State University. He is currently based in Walnut Creek, CA.

YASMIN BEERS, SENIOR EXECUTIVE RECRUITER
Yasmin Beers brings over 33 years of municipal government experience to Bob Murray and Associates. Yasmin retired as the City Manager for Glendale with a population of over 200,000.

She served as Chief Executive Officer overseeing close to 2,000 employees serving in Police, Fire, Public Works, Parks, Community Development, Library Arts & Culture, Innovation Performance & Audit, and Water & Power to name a few.

Yasmin’s three decades of experience in public service brings extensive background in public sector finance, human resources management, contract negotiations, strategic planning & organizational leadership, policy development, emergency response & planning, team building and performance improvement. Throughout her career, Yasmin has had a great deal of experience in recruiting, selecting and hiring employees for executive and management level positions with a focus on the organizational needs and culture.

Yasmin currently serves on the Glendale Adventist Medical Center’s Civic Advisory Board and the Advisory Board for Village Christian School. Yasmin is a past member of Soroptimist International of Glendale where she served as President in 1999/2000. She is a past board member of Glendale Healthy Kids, Salvation Army and the American Red Cross. In 2011 the Glendale Chamber of Commerce recognized Yasmin as Woman of the Year; in 2013 she was the recipient of The Armenian American Woman of Excellence Award; in 2014 Yasmin was recognized by the Glendale Educational Foundation for her distinguished service and philanthropic efforts; in 2015, YWCA awarded Yasmin with the Heart & Excellence Award; in 2017, she was recognized by Business Life Magazine as a Women Achiever; and in 2018 the California State Senate recognized Yasmin as one of the Woman of the Year, each a tribute to her core values that represent her civic responsibilities, volunteerism and community service.

Yasmin has a Bachelor of Arts degree in Political Science from California State University, Northridge and a Master’s degree in Organizational Leadership from Woodbury University.

CARMEN VALDEZ, SENIOR EXECUTIVE RECRUITER
Carmen Valdez provides executive recruitment and human resource services to municipal government agencies and non-profits. She has more than 25 years’ experience in team-building, executive search, general human resources, classification and compensation, testing, policy

Bob Murray & Associates Proposal for the City of Monte Sereno Page 12 development, performance management, organizational development, discipline, and other employee relations activities.

Carmen has most recently been consulting with Municipal Resource Group, prior to which she spent over 30 years with the City of Milpitas, a Silicon Valley city of 70,000 residents. In this capacity, she was responsible for collective bargaining, PEPRA and Affordable Care Act implementation, modernizing Human Resource services to improve efficiencies and reduce costs, revamping the Workers Compensation service delivery and completing a City-wide strategic plan. Carmen also spent almost 2 years as the Director of Recreation Services.

In addition to her significant experience in the public sector, Carmen earned a Bachelor of Arts degree in Business from University of Phoenix. She is also a member of Local Government Hispanic Network and League of Women in Government. She is an avid runner and enjoys giving back to her community.

ADELE FRESÉ, SENIOR EXECUTIVE RECRUITER
Adele Fresé brings 27 years of local government experience to Bob Murray & Associates, having retired as Chief of Police in Salinas, CA prior to joining the firm in 2021. Adele began her public service career in 1985 as an active-duty member of the United States Marine Corps before serving the City of Corpus Christi for 20 years.

Adele has extensive experience in hiring and promotional processes, as well as interviewing candidates for advancement in all aspects of local government.

During her 7 years as a Chief of Police, Adele exercised strong leadership and implemented monumental changes leading to the diversification of her agency’s sworn staff. Adele’s commitment to collaboration with the public and law enforcement agencies earned her the Partner of the Year Award from Homeland Security Investigations, and her Department the Community Policing Award from the Community Policing Institute of California.

Adele received her Bachelor of Science degree in Criminal Justice Administration from California State University at Hayward, and a minor degree in Sociology. She earned a Master of Science in Public Safety, completed the Senior Executives in State and Local Government program at the Harvard Kennedy School, and PERF’s Senior Management Institute for Police. She is a Texas Certified Public Manager.

BRYAN HILL, SENIOR EXECUTIVE RECRUITER
Chief Bryan Hill (ret.) spent over 30 years serving as a public safety leader in the San Francisco Bay Area. During his career, he worked for three appreciably different East Bay cities and developed and led several regional programs providing him a broad perspective of local government. Much of Bryan’s career was spent working in a wide variety of leadership and executive level roles. As a police chief and city department head he was known for a progressive and principled leadership approach.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 13 Throughout his career, Bryan emphasized community engagement. As a municipal government executive, he was dedicated to establishing lasting community partnerships, building strong teams, and continues to participate in leadership development.

Bryan received the California Police Officer’s Association Award of Distinction for his efforts in developing regional partnerships that increased efficiencies, professionalism, and service to the community. Bryan received his Bachelor of Arts degree in Social Science from California State University, Sacramento and he earned a Master of Science in Organizational Leadership. He is a graduate of the FBI National Academy and holds a California POST Executive Certificate.

STACEY STEVENSON, SENIOR EXECUTIVE RECRUITER
In Ms. Stevenson’s 32 years of service in municipal government, she worked for the California cities of San Diego, National City, and Murrieta. Ms. Stevenson began her professional career in City of San Diego as a Personnel Analyst and went on to work in the Personnel, Metropolitan Wastewater, Engineering, and Contracting departments; as well as the City Manager’s office, progressing from Analyst to Deputy Director. She also assumed special projects such as the creation and opening of the City’s neighborhood service centers and Liaison to the City Council.

From San Diego she joined the City of National City where she served as the Director of Human Resources, the Director of Administrative Services, and Deputy City Manager. She oversaw Community Services, Finance, Human Resources, and Information Technology; and managed special projects such as the balloting and passage of the City’s local sales tax and the implementation of a new payroll module.

In the City of Murrieta, Ms. Stevenson served as Administrative Services Director and Deputy City Manager, again overseeing Community Services, Finance, Human Resources and Information Technology and managing special projects. Ms. Stevenson has also served as a commissioner on both the Child Care and Civil Service Commissions for the City of Chula Vista.

Ms. Stevenson holds a Bachelor’s degree in Industrial Organizational Psychology as well as a Master of Business Administration degree with an emphasis in Human Resource Management.

DEANNA CANTRELL, EXECUTIVE RECRUITER
Deanna Cantrell brings 28 years of municipal government passion and experience to Bob Murray & Associates as an executive recruiter. Deanna is recognized as a prominent driver of public safety leadership, innovative and evidence-based problem solving, advancing trust and community building, and developing leaders. She has a proven record for exceptional communication, talented public speaking, forward thinking policing, strategic planning, staff development, mentoring, and coaching.

Deanna was the Chief of Police for the City of Fairfield, California for over two years. Prior to that, Deanna served almost five years as the Chief of Police in San Luis Obispo (SLO) California, and over 21 years with the Mesa, Arizona Police Department where she moved through the ranks from Officer to Assistant Chief.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 14 Deanna has built a deep-rooted history of building trust with the community, improving employee health and wellness, and advancing meaningful police transformation. Deanna has developed numerous testing processes, has assisted in over 20 executive recruitments, and is gifted in mentoring, coaching and recognizing and developing talent. She served for four years as the Co-Chair for the California Women Leaders in Law Enforcement (WLLE) and is the WLLE Foundation Board President, also chairing the mentoring committee. Deanna served for six years on the California Police Chiefs Association Board. She is currently an Executive Fellow for the National Policing Institute and is on the Board for Police2Peace. In 2018 Deanna was selected as the 24th District, California Congressional Woman of the year, and in 2022, Women Leaders in Law Enforcement established the Deanna Cantrell Exceptional Leadership award.

Deanna holds a Bachelor of Science in Education and a Master of Administration from Northern Arizona University. She has an Executive Development Certificate from CA POST, teaches Advancing Ethical Leadership for CA POST through Cal State Long Beach, and is a graduate of Northwestern University Police Staff and Command School where she is also an adjunct faculty member, teaching policy, executive image, strategic planning, internal conflict.

Deanna enjoys the arts, playing the guitar, golfing, and growing future leaders.

ALEXANDRIA KOPACK, RECRUITMENT AND OPERATIONS MANAGER
Alex is the Recruitment & Operations Manager with Bob Murray & Associates, and partners closely with each executive recruiter to support both clients and candidates through the entire recruitment process. Alex also offers support to the recruitment coordinators by ensuring each employee has the tools necessary for success within the firm. She also posts available positions to job boards, schedules interviews, conducts background checks on candidates, and creates marketing materials for each search.

Alex graduated with a bachelor’s degree in Business Administration from Boise State University.

She has several years of experience in many different office settings and is eager to assist in the hiring process.

In her spare time, Alex enjoys spending time with her husband, family, and poodle (Theo), as well as playing tennis whenever weather allows.

KATHY LOLAS, SENIOR RECRUITMENT COORDINATOR
Kathy recently joined the Bob Murray & Associates team after eight years of retirement. She is serving as a Recruitment Coordinator and brings over 30 years of experience from the residential real estate, state government, and life coaching industries. As a Recruitment Coordinator, Kathy partners closely with executive recruiters to provide support to candidates and clients throughout the recruitment process. She assists with scheduling, conducting background checks, creating marketing materials, and posting advertisements for open recruitments.

Kathy returned to graduate school in 2015, earned her Master’s degree and launched a private lifecoaching practice. She is known for her outgoing personality, attention to detail and collaborative approach to successfully completing executive recruitments. In her free time, Kathy enjoys playing jazz piano, travel, boating, and playing with her poodle, “Rocky”.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 15

STEPHANIE MARSHALL, RECRUITMENT COORDINATOR
Stephanie serves as a Recruitment Coordinator with Bob Murray & Associates, partnering closely with executive recruiters to support clients and candidates through the recruitment process. She assists with scheduling interviews, creating marketing materials, posting advertisements, and conducting background checks, as well as many other administrative tasks that contribute to the success of each recruitment.

Stephanie graduated with a Bachelor’s degree in Anthropology and earned a Paralegal certification from the University of California, Davis. She’s worked in various offices before her time at Bob Murray & Associates and is excited to assist in the hiring process.

During her free time, Stephanie enjoys spending time with family, reading high fantasy novels, and being out on the water.

STACY CONLEY, RECRUITMENT COORDINATOR
Stacy serves as a Recruitment Coordinator with Bob Murray & Associates, working with executive recruiters to support candidates and clients through the recruitment process. She assists with creating marketing materials, posting advertisements, conducting background checks, and scheduling interviews along with many other administrative tasks that contribute to the success of the firm.

Stacy graduated from Heald Business College with an Associate’s Degree in Office Administration, and brings prior experience to Bob Murray & Associates as a Recruiting Coordinator and Executive Assistant. She’s worked in many administrative roles prior to joining the firm and is eager to assist in the hiring process. In her free time, Stacy enjoys hiking, spending time with family, and training her Rottweiler-Husky mix “Reign”.

GINI HERNDON, CONTRACTS ADMINISTRATOR/BOOKKEEPER
Ms. Gini Herndon is the Contracts Administrator/Bookkeeper at Bob Murray & Associates. Ms.

Herndon is the first point of contact at Bob Murray & Associates and has an extensive administrative background in business law.

Ms. Herndon is known for her collaborative approach as she works closely with our internal team and clients to ensure a successful search. As a first point of contact, Ms. Herndon is highly professional and maintains a high level of confidentiality and sensitivity.

Bob Murray & Associates Proposal for the City of Monte Sereno Page 16

CORPORATION
Bob Murray & Associates was founded in May 2000 and operated under the corporation name MBN Services, Inc. until June 2014; our new corporation name is GVP Ventures, Inc., incorporated in California in 2014. Contact information for the corporation and the firm is as follows:

GVP Ventures, Inc. OR Bob Murray & Associates
1544 Eureka Road, Ste. 280
Roseville, CA 95661
(916) 784-9080
[email protected]
Our corporation and firm are financially sound (and have been so since 2000), with documentation from our accountant available to your organization prior to final execution of a professional service agreement. We have never been involved in any litigation, aside from our personnel serving as expert witnesses when called to do so.

PROFESSIONAL ASSOCIATIONS
Our firm, represented by either our President or our Executive Vice President, are involved in the following organizations to remain engaged with current and future issues relevant to the work we conduct on behalf of clients like City of Monte Sereno:

California Special Districts Association – Member
California City Management Foundation (CCMF) – Member
International City/County Management Association (ICMA) – Member League of California Cities – League Partner
League of Women in Government – Sponsor/Member
Municipal Management Association of Northern California (MMANC) –Sponsor/Member Municipal Management Association of Southern California (MMASC) –Sponsor/Member National Forum for Black Public Administrators (NFBPA) – Committee member for Marketing and Branding
Members of our leadership team not only attend events sponsored by these associations but are also frequently called upon to serve as panel members and to provide specialized lectures regarding industry-specific issues.

Recent and upcoming speaking engagements and trainings provided by our staff include:
“Role of the Chief” class, presented by Joel Bryden on behalf of the California Police Chiefs Association
Organization of Latino Affairs invited speaker, Valerie Phillips for Hispanic Heritage Month; and
“The Next Step on Your Career Ladder: A Rung Up or a Missed Step? What City Managers are Seeking to Create a Dream Team,” Bob Murray & Associates is a leading participant on the MMANC 2019 Conference Panel

Bob Murray & Associates Proposal for the City of Monte Sereno Page 17

REFERENCES
Clients and candidates are the best testament to our ability to conduct quality searches. Clients for whom Bob Murray & Associates has recently conducted similar searches are listed below:

CLIENT: City of El Segundo, CA
POSITION: Public Works Director
REFERENCE: Mr. Scott Mitnick, City Manager
(805) 402-9374
CLIENT: City of Jurupa Valley, CA
POSITION: Public Works Director/City Engineer
REFERENCE: Mr. Rod Butler, City Manager
(915) 332-6464
CLIENT: City of St. Helena, CA
POSITION: Public Works Director
REFERENCE: Mr. Alan Galbraith, Mayor
(707) 419-9367
Ms. Kathy Robinson, Human Resources & Information Technology Director
(707) 968-2741
We appreciate the City of Monte Sereno’s consideration of our proposal and look forward to working with you.

CITY OF MONTESERENO

JOB DESCRIPTION

CITY ENGINEERIPUBLIC WORKS MANAGER
Under general direction of the City Manager, an employee in this position performs a full range of municipal engineering duties; plans, organizes, manages, implements, and directs the City's public works activities, functions, contractors, and staff; advises the City Manager on engineering and public works related matters; provides staff support to the Better Streets Commission, and performs related work as required.

MPLESOFD TIE AN PONSIBIL ES
- Prepares proposed Engineering and Public Works budgets; administers and monitors the Engineering and Public Works ‘s operating and capital budget; and develops long—range plans for engineering and public works services and programs.
- Oversees preparation, administers of p|ans,specifications, cost estimates, bidding, and contract documents for public works projects. Manages engineering design, construction and maintenance contracts.
- Reviews and recommends and inspects for compliance with conditions of approval for private land development.
- Reviews, conditions and approves grading and drainage permits pursuant to applicable codes and regulations.
- Reviews, conditions and issues Encroachment Permits. Inspects work by utility companies and other permit holders to ensure conformance of work within the public right-of-way with City standards
- Recommends right-of-way dedication and improvements for streets, pedestrian facilities, traffic safety systems, storm drains, , streetlights, etc. as deemed necessary.
- Serves as the staff support for the Better Streets Commission. Plans, collaborates, persuades, and presents reports to, and negotiates with others outside own work area to coordinate efforts and to maintain cooperative and efficient relations; prepares and administers Commission budgets and work programs.
- Prepares and presents oral and written reports to the City Council as required.

CITY OF MONTE

SERENO JOB

DESCRIPTION

CITY ENGINEERIPUBLIC WORKS MANAGER
Page Two
Manage the NPDES Clean Water Program. Participate in the West Valley and Santa Clara County clean water programs as appropriate.

Coordinates public meetings regarding Public Works projects and otherrelevant topics.

Represents the City on task forces and negotiates service contracts and rates for other public works related services, such as solid waste and recycling, sanitary sewers, street sweeping, hazardous waste, animal control, storm drain maintenance, including administration of the Non-Point Source Program.

Monitors, manages, performs, oversees maintenance of the City’s street pavement, curbs, gutters, sidewalks and storm drainage systems. Monitors and manages street sweeping.

Monitors and manages the City’s roadside vegetation to ensure adequate clearance, visibility, and safety, and the removal of any encroaching vegetation. Sends notices and conducts outreach to residents for street-side vegetation control.

Assists in the maintenance and updating of City regulations, codes, ordinances, standards, public information and construction guidelines.

Coordinates with other governmental agencies, private and public utility companies and other service provides as needed to ensure effective and timely service delivery to citizens of the City.

Manages the City's traffic safety device & control inventory, including regulatory, warning and guidance devices, and roadway features such as undulations, accessibility ramps, pedestrian, and bicycle facilities. Prepares and obtains proposals, and agreements from private contractors and other public agencies for the installation and maintenance of traffic safety and control devices.

Conducts inspections, monitors the condition, and reports on City infrastructure.

Responds to inquiries and complaints from the public regarding public facilities and infrastructure.

Attend training, workshops, and conferences as required.

- CITY OF MONTE

SERENO JOB

DESCRIPTION
- CITY ENGINEERIPUBLICWORKS MANAGER
- Page Three
- Regularly patrol the City’sroadways and public infrastructure to observe, monitor, report and manage the City’s assets. - Attend off-hour meetings as required.
- Performs related duties and responsibilities as required. - Interface with the residents regarding their concerns and complaints. - Communicate, coordinate and meet with other local utility companies, public agencies such as Santa Clara County, Town of Los Gatos, Caltrans, etc.

EUATON EXEIENC A ICN
Any combination equivalent to graduation from an engineering school of recognized standing with major work in civil engineering and progressively responsible professional civil engineering work, some of which shall have been in a supervisory capacity and included the management, design, construction, and maintenance of public works facilities; possession of a certificate to practice as a registered professional Civil Engineer issued by the State of California is required; possession ofa valid California motor vehicle operator's license and show proof of adequate auto insurance.

KNOWLEQGE,§KlLLS ANDAB|LITlE§
- Ability to administer and monitor the department budget using fiscallysound principles and practices.
- Ability to present complex ideas, facts, and recommendations orally and in writing. - Ability to establish and maintain effective working relationships with Mayor, City Council, Better Streets Commission, City Manager, representatives with other agencies, community groups, and the general public. - Ability to diplomatically handle complaints and respond to difficultcustomers. - Ability to plan, interpret, and apply knowledge of laws and regu|ations,princip|es, and practices regarding city management, budget, finance, public personnel administration, and public works. - Abilityto perform physical tasks of moderate difficulty in field environments.

STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consider and Confirm the 2023 Monte Sereno Social Justice Award Winner Selected by the Monte Sereno Youth Commission
Recommendation(s):

Staff recommends the City Council confirm the selection of the 2023 Monte Sereno Social Justice award winner selected by the Monte Sereno Youth Commission at their May 16, 2023 Special meeting.

Background Information:

The Monte Sereno City Council in collaboration with the Monte Sereno Youth Commission created the Monte Sereno Social Justice Award program to establish an ongoing message for positive change regarding social justice matters in the greater City of Monte Sereno community. Submissions by local high school Juniors and Seniors will be reviewed annually in the month of May by the Monte Sereno Youth Commission.

The winner of the Monte Sereno Social Justice Award is selected by the Monte Sereno Youth Commission and subsequently recognized at a Monte Sereno City Council meeting. The City of Monte Sereno will issue a letter of recognition and a check for $1,000 payable to a non-profit charitable organization selected by the awardee.

At its May 16, 2023 Special Meeting, the Youth Commission unanimously selected Adam Sayed's submission for Equal Representation (attached).

Fiscal Impact:

The City of Monte Sereno will issue a check to a charity chosen by the winner for $1,000. This year's recipient is Susan G. Komen Foundation chosen by Adam Sayed. This award has been allocated in the City's FY2022-23 budget.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda, and this report appear on the City's website.

Attachments:

Social Justice Scholarship Award 2023
Monte Sereno Youth Commission Submission by Adam Sayed

Monte Sereno Social Justice Award
Summary:

The Monte Sereno City Council in collaboration with the Monte Sereno Youth Commission created the Monte Sereno Social Justice Award program to establish an ongoing message for positive change regarding social justice matters in the greater City of Monte Sereno community. Submissions by local high school Juniors and Seniors will be reviewed annually in the month of May by the Monte Sereno Youth Commission.

The winner of the Monte Sereno Social Justice Award will be selected by the Monte Sereno Youth Commission and subsequently recognized at a Monte Sereno City Council meeting. One recipient will be chosen annually for the award. The City of Monte Sereno will issue a letter of recognition and a check for $1,000 payable to a non-profit charitable organization selected by the awardee.

Vision Statement:
“The purpose of the Monte Sereno Social Justice Award Program is to establish an ongoing message for positive change regarding social justice in the greater Monte Sereno community by acknowledging students’ efforts in creating a more equal and inclusive community.” Eligibility:

The Monte Sereno Social Justice Award is available to local high school students in the greater City of Monte Sereno area. Examples include Saratoga High School, Los Gatos High School, Westmont High School, Mitty High School, Presentation High School, or others where residents of Monte Sereno attend high school presently or may attend high school in the future. To apply for award submission, applicants must be a Junior or Senior in high school and maintain a 3.0 or higher GPA.

Applicants must demonstrate a commitment to equality and social justice through active participation or leadership.

Next Steps:

To be considered for the Monte Sereno Social Justice Award, please complete the application below and submit to [email protected] by May 2, 2023. For general submission inquiries, please contact Gloisy Gonzalez-Langarica at (408) 354-7635 Ext. 110. 18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

Name*
Address*
Email*
Phone*
Writing or Rendering*
In 500 words or less, please explain what social justice means to you, and what you have accomplished to create positive change or make your community more inclusive (in lieu of a 500- word writing, applicants may submit an original rendering or artwork presenting a positive influence on social justice or inclusivity in the community). Please attach additional sheets if needed.

Organization of Choice*
Please include the name, address, phone number, and email address of the organization you would like to recognize with the $1,000 award, assuming you are selected the Monte Sereno Social Justice Award recipient. Please explain your affiliation with the organization and what the organization means to you, or why you selected the organization.

Name*
Adam Sayed
Writing*
To me, social justice is achieved by equally representing a community's voices. Giving all members of a community a direct path to enact the changes they want in their community will protect the interests of everyone. To reach my vision of an equitable world, I strive to give everyone a chance to participate in the decisions that will influence their lives. Social justice is also not just a state, but a continual cycle of improvement. When activism continues without compromise to improve equal access to rights and policies, social justice exists. In pursuing social justice, I have worked as an intern lead, mentoring other student activists, and managed campaigns to reach out to voters. I volunteered to register voters at a citizenship ceremony, ensuring that the newest members of the American community can exercise their rights to determine public policy. Equal access to voting rights improves the quality of communities as a whole, and when new citizens, who often delay registration, vote, legislation will represent the real views of the nation. I worked to staff phone banking efforts by teaching local volunteers in the Monte Sereno area to call voters. Many volunteers I assisted were elderly and coping with new adversity created by the pandemic and online activism.

While new citizens and the elderly are frequently underrepresented groups in Bay Area society, I aim to help represent the youth community whose issues I interact with every day. I have supported youth activism by creating entries for youth participation in politics and local policymaking. To encourage youth support in creating social justice, I volunteered as an organizer of the Youth Takeover of the Santa Clara County Democratic Party Central Committee. Working with the county chair of the party, I edited youth-written legislation, organized the docket, and helped organize the event where students gave speeches on the importance of their submitted legislation, and advocated for its admission into the party’s platform. Several of the resolutions I edited and organized were adopted into the party platform and helped educate the Central Committee members on the issues concerning Bay Area Youth.

Seeing students in my community reveal how national-level issues affected them personally furthered my appreciation for social justice. When a diverse group of voices, from new citizens to students, can discuss issues, the community achieves a more equitable state. I believe that the importance of promoting youth activism lies not only in making sure students are represented but in preparing them for a lifelong commitment to pursuing social justice and equity.

After seeing the success created by the event’s opportunities, I volunteered to participate as an organizer for this year’s Youth Takeover. Most recently, I remade the Kings County Democratic Party’s website, using my technical skills to improve access to volunteer information and to the party’s platform.

Organization of Choice*
Susan G. Komen - [email protected] 877-465-6636
The Susan G. Komen Foundation helps breast cancer patients through their experience by providing experienced clinicians on a hotline and contributing to funding research to cure breast cancer. My mother recovered from breast cancer over the past year and the cause has become more connected to my personal experience.

City of Monte Sereno
Commission Application
Date Received: May 9, 2023
Applying for: Youth Commission
Name: Ilaria Costello
Length of Residency: 7 years
Previously Held Elected or
Appointed Governmental
Positions:

Monte sereno youth commission
Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Education: Los Gatos high school current junior
Why do you want to be on the
selected Commission?:

I have served on the commission for the last two years and I really love doing projects and helping the community.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I’m interested in environmental issues and I can program websites or edit videos.

Please list your current
commitments:

I do rowing.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am good at talking to people and agreeing or creating manageable projects we can do.

What do you see as the
important issues in Monte
Sereno?:

I think things the youth commission has been doing, like encouraging clean ups and the coat drive are really important for our town.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am good at talking to people and agreeing or creating manageable projects we can do.

What, if any, career interests do
you have currently?:

I want to study computer science and then get a job in engineering.

City of Monte Sereno
Commission Application
Date Received: May 6, 2023
Applying for: Youth Commission
Name: Jaxon Charnaw
Length of Residency: 6 years
Previously Held Elected or
Appointed Governmental
Positions:

N/A
Civic or Charitable Organizations
You Have Belonged To:

I have cooperated with Los Gatos restaurant and store owners to organize and market fundraisers for Los Gatos High School (LGHS) as part of my Leadership program
Education: Los Gatos High School Class of 2026
Why do you want to be on the
selected Commission?:

I enjoy being involved with the community and initiating positive changes.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am a part of the Los Gatos High School (LGHS) Leadership program and, having lived in Monte Sereno for 6-7 years, I am excited to put these skills to use in bettering my hometown.

Please list your current
commitments:

I play tennis multiple times a week. In addition, I also have also applied for a camp counselor position at JCC Los Gatos.

What strengths do you possess
that you believe will make you a
successful commissioner?:

What I believe will make me a successful commissioner is my ability to listen and build off other members' ideas.

What do you see as the
important issues in Monte
Sereno?:

The most important issue I see in Monte Sereno is an unsafe pedestrian crossing and dangerous school traffic. There is also speeding and lack of stopping on Daves Ave and Bruce Ave.

What strengths do you possess
that you believe will make you a
successful commissioner?:

What I believe will make me a successful commissioner is my ability to listen and build off other members' ideas.

What, if any, career interests do
you have currently?:

I applied for a summer counselor position at Camp Shalom at JCC Los Gatos.

City of Monte Sereno
Commission Application
Date Received: May 6, 2023
Applying for: Youth Commission
Name: Jaz Charnaw
Length of Residency: 6 years
Civic or Charitable Organizations
You Have Belonged To:

Girls on the Run
Education: LGHS 2026
Why do you want to be on the
selected Commission?:

I am interested in learning how to improve my community and measure progress.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have served on the Daves Avenue "Green Team". The environmental group was able to write, present and have passed a local bill prohibiting plastic straws in the district. We also built an outdoor classroom with tree stumps.

Please list your current
commitments:

I play competitive waterpolo. I also have music lessons.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am really good at collaborating and thinking outside of the box.

What do you see as the
important issues in Monte
Sereno?:

I would like there to be more lights for safety on our streets for everyone.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am really good at collaborating and thinking outside of the box.

What, if any, career interests do
you have currently?:

I am interested in working with people to solve problems.

City of Monte Sereno
Commission Application
Date Received: April 23, 2023
Applying for: Youth Commission
Name: Jeremias Stauch
Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Why do you want to be on the
selected Commission?:

I enjoy helping people trying to make the world a better place, I was in the youth commission this year but not for too long, but I really enjoyed the time in the I was in the commission. Helping people and organizations is my passion and I want to continue doing so in this youth commission.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I try to help people best of my ability, attend the events that I am expected to attend, try to achieve what other have not been able to achieve.

Please list your current
commitments:

Teakwondo, colorguard,
Youth commissioner
What strengths do you possess
that you believe will make you a
successful commissioner?:

I help people best of my ability, good communicator, cultural awareness, and stepping up to support to people who and when needed.

What do you see as the
important issues in Monte
Sereno?:

Traffic, water conservation, speeding vehicles,power outages, unsafe transportation
What strengths do you possess
that you believe will make you a
successful commissioner?:

I help people best of my ability, good communicator, cultural awareness, and stepping up to support to people who and when needed.

City of Monte Sereno
Commission Application
Date Received: April 25, 2023
Applying for: Youth Commission
Name: Johann Jacob
Length of Residency: 9 years
Previously Held Elected or
Appointed Governmental
Positions:

Youth Commissioner 2022-2023
Civic or Charitable Organizations
You Have Belonged To:

Boy Scouts Troop 2 Los Gatos
Assistant Senior Patrol Leader, Patrol Leader, Webmaster.

Member of Iron Claw Robotics Team at LGHS
Education: 9th grade student at Los Gatos High School
Why do you want to be on the
selected Commission?:

I want to continue being on the Youth Commission because it has been a good learning experience for me. I have developed good working relationships with the City Manager and found opportunities to contribute to City projects.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have a lot of leadership experience in Boy Scouts. As Assistant Senior Patrol Leader. I provided leadership to the whole troop and helped plan events. As patrol leader, I managed and ran my patrol (smaller group within troop). I am also on Iron Claw robotics team 972 in Los Gatos High School.

Please list your current
commitments:

I am in Boy Scouts and robotics, but I can find time for Youth Commission Meetings and activities.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have served on the Youth Commissioner already. While I served, I went to almost all meetings and activities. I also have a lot of leadership experience from Boy Scouts.

What do you see as the
important issues in Monte
Sereno?:

Important issues for the youth of Monte Sereno are mental wellbeing, outlets to channel energy into interests, recreational activities, and motivating youth towards community service activities.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have served on the Youth Commissioner already. While I served, I went to almost all meetings and activities. I also have a lot of leadership experience from Boy Scouts.

What, if any, career interests do
you have currently?:

I am interested in computer science, software development, robotics, and engineering.

City of Monte Sereno
Commission Application
Date Received: April 22, 2023
Applying for: Youth Commission
Name: Maya Swanson
Previously Held Elected or
Appointed Governmental
Positions:

Middle school student council
Civic or Charitable Organizations
You Have Belonged To:

B'nai B'rith Youth Organization
Education: Los Gatos High School
Why do you want to be on the
selected Commission?:

I want to be an involved member of our community and be able to make a positive impact on other peoples lives.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am creative and can come up with innovative approaches and ideas. I have critical thinking and problem solving skills, which allow me to identify problems and make informed decisions. As a freshman, I am able to connect with other young people and understand their needs.

Please list your current
commitments:

Tennis
What strengths do you possess
that you believe will make you a
successful commissioner?:

I have leadership strengths; including public speaking, collaboration and listening to others. I think these will contribute to my success as a Commissioner.

What do you see as the
important issues in Monte
Sereno?:

One important thing that I think we, as a community, need to ensure is the fair treatment of everyone. Everyone should feel like they belong in Monte Sereno and be able to live in a just and equitable environment.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have leadership strengths; including public speaking, collaboration and listening to others. I think these will contribute to my success as a Commissioner.

What, if any, career interests do
you have currently?:

I aspire to be a marine biologist.

City of Monte Sereno
Commission Application
Date Received: January 10, 2023
Applying for: Youth Commission
Name: Mika Swanson
Length of Residency: 14 years
Previously Held Elected or
Appointed Governmental
Positions:

Middle School Student Council Member – 4th through 8th grade Student Academic Support & Services Member – 10th and 11th grade Civic or Charitable Organizations
You Have Belonged To:

Savanna Sisterhood – Co-founder – 10th and 11th grade
BBYO – Vice President of Community Service and Action – 1 term (10th-11th grade)
DECA – President and founder of school chapter – 1 year (11th grade) Education: Daves Avenue (elementary school)
Hillbrook (middle school)
Stanford Online High School (current school)
Why do you want to be on the
selected Commission?:

My goal is to make a positive impact on the world. Being on the Youth Commission would allow me to learn and improve my leadership and advocacy skills, increasing the scope of my impact on the community.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have worked hard to make the world a better place whether it be in female empowerment or forms of eco-friendly transportation.

I am the co-founder of Savanna Sisterhood–a mission-driven company to support female-owned businesses within local Maasai communities and anti-poaching efforts in Kenya through a partnership with Love Is Project and as a proud supporter of Sheldrick Wildlife Trust and Team Lioness. Our mission is to strengthen Maasai communities by focusing on female empowerment and wildlife conservation. Savanna Sisterhood purchases bracelets made by female artisans in Kenya from Love Is Project and all the proceeds from each bracelet sold go to Sheldrick Wildlife Trust and Team Lioness. Sheldrick Wildlife Trust provides an enhanced livelihood for the park rangers and helps protect wild animals and habitats from poaching, bushmeat, illegal logging, and livestock intrusion while Team Lioness is an all-female ranger unit of Maasai women dedicated to protecting wildlife. Love Is Project’s bracelets are made by Maasai women and they create a sustainable livelihood for Maasai tribes through financial independence for women, fair wages, water and food security for their families, education for their children, and access to healthcare and maternity care.

Over the summer, I began to bike around my hometown. On these trips, I frequently found myself partially blocking the sidewalk due to a lack of bike racks.

I started an initiative to get more bike racks installed by partnering with the town of Los Gatos to find bike rack locations, types of bike racks, and local business

sponsorships to cover the installation costs.

As an avid tennis player, I co-founded a free tennis camp for youth that focuses on female empowerment. In addition to teaching the children the fundamentals of tennis, we introduce the concept of female empowerment by featuring female athletes as guest lecturers. Our goal is to teach kids about the real-world applications of sports, such as advocacy, and spread the joy that comes with playing tennis.

Please list your current
commitments:

Tennis practice (16 hours per week)
DECA chapter president (2 hours per week)
What strengths do you possess
that you believe will make you a
successful commissioner?:

Some traits that make me a good leader are a clear vision, integrity, humility, commitment, and my ability to delegate. I demonstrated these traits at my middle school talent show by being the stage manager. The coveted role came with a lot of responsibility and I was selected by my peers. The first task I needed to accomplish was a challenge. I had to ensure that the stage crew would work well collaboratively.`This was not the case for some stage crew members with the less desired positions were feeling inferior and not respected or important to the talent show’s overall success. To fix this problem, I assigned more value to the lower ranking positions by giving them more responsibilities such as putting props on the stage, helping with the lighting, and maintaining a positive environment for all the performers.

What do you see as the
important issues in Monte
Sereno?:

An important issue in Monte Sereno is the existing emergency/evacuation plan.

With the effects of climate change being felt in our community through wildfires and unprecedented rainfall, we must be prepared for extreme events. The majority of individuals in our town are most likely unfamiliar with the escape routes and this lack of preparation could be catastrophic. To remedy this problem, I propose creating a town-wide campaign that brings awareness to the evacuation plan.

What strengths do you possess
that you believe will make you a
successful commissioner?:

Some traits that make me a good leader are a clear vision, integrity, humility, commitment, and my ability to delegate. I demonstrated these traits at my middle school talent show by being the stage manager. The coveted role came with a lot of responsibility and I was selected by my peers. The first task I needed to accomplish was a challenge. I had to ensure that the stage crew would work well collaboratively.`This was not the case for some stage crew members with the less desired positions were feeling inferior and not respected or important to the talent show’s overall success. To fix this problem, I assigned more value to the lower ranking positions by giving them more responsibilities such as putting props on the stage, helping with the lighting, and maintaining a positive environment for all the performers.

What, if any, career interests do
you have currently?:

My current career interests are in the fields of finance, business, economics, and the stock market.

City of Monte Sereno
Commission Application
Date Received: May 6, 2023
Applying for: Youth Commission
Name: Portia Zeidler
Length of Residency: 4 1/2 years
Previously Held Elected or
Appointed Governmental
Positions:

Youth Commission 2022-2023
Civic or Charitable Organizations
You Have Belonged To:

National Charity League 2020-2022
Education: Los Gatos High School
Why do you want to be on the
selected Commission?:

I want to be selected for the Youth Commission because I think it is a great opportunity and I want to help my community.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am interested in the natural surroundings around my community and want to take good care of it. I like working as part of a team.

Please list your current
commitments:

I play club volleyball.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am a good leader and I like being around people.

What do you see as the
important issues in Monte
Sereno?:

I think that we should add a sidewalk on Highway 9 so it is easy for pedestrians to walk to town.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am a good leader and I like being around people.

What, if any, career interests do
you have currently?:

I want to be a dentist like my dad.

City of Monte Sereno
Commission Application
Date Received: April 30, 2023
Applying for: Youth Commission
Name: Zoe Swanson
Previously Held Elected or
Appointed Governmental
Positions:
2019-2020: Middle School Co-Head
2020-2021: Sophomore Class Vice President
2021-2022: Sophmore Vice President
2022-2023: Junior Class President
Civic or Charitable Organizations
You Have Belonged To:

I am the co-founder of Savanna Sisterhood, a non-profit organization, which I started last summer. It's a mission-driven company that supports female-owned buisnesses within local Maasai communities and anti-poaching efforts in Kenya through a partnership with Love Is Project and as a proud supporter of Sheldrick Wildlife Trust and Team Lioness.

Education: Los Gatos High School
Class of 2024
Why do you want to be on the
selected Commission?:

I love being able to make an impact on my communtity and being able to use my personal insights to improve our district.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am intrigued by ESG Investment, and I have recently started a club at my high school. I help educate my fellow peers about the importance of ESG Investment and participate in Wharton’s Investment Competition. I also have a blog that explores how to objectively measure environmental and social impact, analyze ESG performances, curated news and research around this new type of investment, and educate readers on how to participate. I felt compelled to start a blog in order to raise awareness about sustainability, help give other interested peers the same exposure, and to connect with other like-minded individuals.

Please list your current
commitments:

School
Sports
What strengths do you possess
that you believe will make you a
successful commissioner?:

My leadership skills will make me a more diligent, reliable, proactive, and empathetic Commissioner.

What do you see as the
important issues in Monte
Sereno?:

Some important issues in Monte Sereno include the recent break-ins, and civility issues between neighbors.

What strengths do you possess
that you believe will make you a
successful commissioner?:

My leadership skills will make me a more diligent, reliable, proactive, and empathetic Commissioner.

What, if any, career interests do
you have currently?:

I am interested in fianance and economics, which I am planning to pursue in the future.

OAK #4827-3493-4715 v1

CITY OF MONTE SERENO YOUTH VOLUNTEER

WAIVER AND RELEASE OF LIABILITY FORM
In consideration of being allowed to participate in a City of Monte Sereno commission or volunteer program, I acknowledge and agree that:

1. My child (or I) is volunteering my services for the City of Monte Sereno on a voluntary basis without anticipation of payment of any kind.

2. I acknowledge that the City of Monte Sereno may extend its workman's compensation coverage to authorized volunteers and I agree to accept that coverage.

3. My child (or I) will perform tasks that are within his/her (or my) physical capability to the best of his/her (or my) ability, and my child (or I) will not undertake tasks that are beyond his/her (or my) ability. I certify to the best of my knowledge, that my child's (or my) current physical condition is satisfactory for participation in this activity, and that he/she (or I) am free of any health problem that would affect his/her (or my) ability to participate.

4. I agree to inform my child (or I agree) not to use any equipment or tools with which my child (or I) am unfamiliar or do not know how to operate safely.

5. I agree to inform my child (or I agree) to perform only those tasks assigned, observe all safety rules, and use care in the performance of assignments.

6. I agree that my child (or I) may be photographed, videotaped or recorded and that said photographs, videos or recordings may be used for promotional materials by the City. I understand that my child (or I) will not receive compensation for the use of these and that my child (or I) will not be given notice of when these materials are used.

7. I acknowledge that the City will defend and indemnify my child (or myself) in any claim or action arising from my child's (or my) acts that are within the scope of my child's (or my) duties as a volunteer, but only to the extent that such indemnification or defense is expressly required by law. I further acknowledge that the City is not required to indemnify my child (or me) against a claim for punitive damages except as authorized by the City Council pursuant to Government Code Section 825 (b). I agree, however, to defend and indemnify the City in any claim or action arising from my child's (or my) acts that are outside the scope of my child's (or my) volunteer duties.

8. In the event that my child (or I) use a personal vehicle in order to participate in any City-related commission or volunteer activity, I agree to maintain my own automobile liability insurance for bodily injury and property damage, which shall be the primary insurance coverage, and that any insurance or self-insurance maintained by the City shall be considered excess of such insurance and shall not contribute with it. I hereby also grant a waiver of any right of subrogation which any such insurer may acquire against the City by virtue of the payment of any loss.

9. I acknowledge that loss or damage to my child's (or my) personal property used while providing volunteer services may not be reimbursable under City regulations.

10. I hereby authorize and give my consent for medical care to be given in an emergency situation to the below named child (or to me) while volunteering.

11. THIS AGREEMENT IS BINDING ON MY HEIRS, PERSONAL REPRESENTATIVES, NEXT OF KIN, SPOUSE AND ASSIGNS.

Volunteer's Name (print) ___________________________________________ Date of birth ____/____/____
Address __________________________________________________________ City ___________________________ Zip _______-_____ Phone # ( )_______________ Emergency Phone #'s ( )______________________/ ( )______________________ Volunteer's Signature (if participant is 18 years or older) ________________________ Date Signed ____/____/____
Parent/Legal Guardian signature required if volunteer is 17 years of age or younger.

This is to certify that as a parent/legal guardian of this volunteer, I do consent to his/her waiver and release as set forth above. My child has my permission to volunteer. I realize that participation in this program is voluntary.

Parent/Guardian Name (print) _______________________________ Relationship______________________ Parent/Guardian Signature __________________________________________ Date Signed ____/____/____

STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Consider and Appoint Members to the 2023-2024 Monte Sereno Youth Commission
Recommendation(s):

Staff recommends that the City Council consider applications for the 2023-2024 Monte Sereno Youth Commission and appoint the five applicants to the Youth Commission.

Background Information:

The Youth Commission ordinance calls for appointments of Youth Commissioner annually and allows for up to fifteen (15) Youth Commissioners. Each member of the City Council can appoint one member of the Youth Commission. The remaining ten appointments are at-large appointments. This year, the City received applications from the following fourteen Monte Sereno youth:
• Ilaria Costello*
• Johann Jacob*
• Portia Zeidler*
• Jeremias Stauch*
• Yash Sharma*
• Zoe Swanson*
• Sahil Varma*
• Jaxon Charnaw
• Jaz Charnaw
• Martin Dimitrov
• Hamilton Duflock
• Amanda Kupor
• Maya Swanson
• Mika Swanson
The asterisk (*) denotes applicants who served on the 2022-2023 Youth Commission and are re-applying for another one-year term.

The appointed applicants will be required to fill out and sign the Monte Sereno Youth Volunteer Waiver and Release of Liability form.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

Youth Commission Applications
Monte Sereno Youth Volunteer Waiver and Release of Liability Form

City of Monte Sereno
Commission Application
Date Received: May 11, 2023
Applying for: Youth Commission
Name: Amanda Kupor
Previously Held Elected or
Appointed Governmental
Positions:

Please include organization name, position/office held, and dates.

Civic or Charitable Organizations
You Have Belonged To:

National Charity League
Education: Los Gatos High School. Expected graduation 6/2024 Why do you want to be on the
selected Commission?:

I realize that the youth of Monte Sereno can make a difference in our town! I hadn’t realized there even was a youth commission until friends at school mentioned how interesting the commission was. I am looking forward to joining with other responsible youth in our community to make Monte Sereno an even better place to live!
Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am looking forward to helping the town to continue to relate better to our youth. I enjoy working with others toward a common goal and I’m friendly and easy to get along with.

Please list your current
commitments:

LGHS cheerleading team, El Camino hospital intern
What strengths do you possess
that you believe will make you a
successful commissioner?:

I am in the Leadership class at LGHS and I will be spirit chair for the school next year. My passion and commitment, as well as strong ability to work with others, will help me succeed.

What do you see as the
important issues in Monte
Sereno?:

We need more sidewalks on hwy 9 and I am also concerned about the number of youth who scooter at high speeds and do not obey traffic laws.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am in the Leadership class at LGHS and I will be spirit chair for the school next year. My passion and commitment, as well as strong ability to work with others, will help me succeed.

What, if any, career interests do
you have currently?:

I’m interested in becoming an ER nurse. I will be in the Dominican Republic for part of the summer working with Spanish speaking youth to teach about public health.

City of Monte Sereno
Commission Application
Date Received: May 11, 2023
Applying for: Youth Commission
Name: Hamilton Duflock
Length of Residency: 16 years
Previously Held Elected or
Appointed Governmental
Positions:

Please include organization name, position/office held, and dates.

Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Education: Please include school name, degree obtained, and dates.

Why do you want to be on the
selected Commission?:

Because I feel that as a young person in Monte Sereno that I have a lot to offer. I also wish to be a part of the decision making process in local government.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am a good at facilitating group consensus. I have experience with charitable organizations that I feel would be beneficial with the youth commission.

Please list your current
commitments:

Piano, Theatre tech, Track and Field, and Boys Team Charity.

What strengths do you possess
that you believe will make you a
successful commissioner?:

As an effective facilitator for collaboration, and also effective at organizing tasks.

What do you see as the
important issues in Monte
Sereno?:

From my perspective it would be improving the youth engagement within our community.

What strengths do you possess
that you believe will make you a
successful commissioner?:

As an effective facilitator for collaboration, and also effective at organizing tasks.

What, if any, career interests do
you have currently?:

I am still figuring that out.

City of Monte Sereno
Commission Application
Date Received: May 9, 2023
Applying for: Youth Commission
Name: Ilaria Costello
Length of Residency: 7 years
Previously Held Elected or
Appointed Governmental
Positions:

Monte sereno youth commission
Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Education: Los Gatos high school current junior
Why do you want to be on the
selected Commission?:

I have served on the commission for the last two years and I really love doing projects and helping the community.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I’m interested in environmental issues and I can program websites or edit videos.

Please list your current
commitments:

I do rowing.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am good at talking to people and agreeing or creating manageable projects we can do.

What do you see as the
important issues in Monte
Sereno?:

I think things the youth commission has been doing, like encouraging clean ups and the coat drive are really important for our town.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am good at talking to people and agreeing or creating manageable projects we can do.

What, if any, career interests do
you have currently?:

I want to study computer science and then get a job in engineering.

City of Monte Sereno
Commission Application
Date Received: May 6, 2023
Applying for: Youth Commission
Name: Jaxon Charnaw
Length of Residency: 6 years
Previously Held Elected or
Appointed Governmental
Positions:

N/A
Civic or Charitable Organizations
You Have Belonged To:

I have cooperated with Los Gatos restaurant and store owners to organize and market fundraisers for Los Gatos High School (LGHS) as part of my Leadership program
Education: Los Gatos High School Class of 2026
Why do you want to be on the
selected Commission?:

I enjoy being involved with the community and initiating positive changes.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am a part of the Los Gatos High School (LGHS) Leadership program and, having lived in Monte Sereno for 6-7 years, I am excited to put these skills to use in bettering my hometown.

Please list your current
commitments:

I play tennis multiple times a week. In addition, I also have also applied for a camp counselor position at JCC Los Gatos.

What strengths do you possess
that you believe will make you a
successful commissioner?:

What I believe will make me a successful commissioner is my ability to listen and build off other members' ideas.

What do you see as the
important issues in Monte
Sereno?:

The most important issue I see in Monte Sereno is an unsafe pedestrian crossing and dangerous school traffic. There is also speeding and lack of stopping on Daves Ave and Bruce Ave.

What strengths do you possess
that you believe will make you a
successful commissioner?:

What I believe will make me a successful commissioner is my ability to listen and build off other members' ideas.

What, if any, career interests do
you have currently?:

I applied for a summer counselor position at Camp Shalom at JCC Los Gatos.

City of Monte Sereno
Commission Application
Date Received: May 6, 2023
Applying for: Youth Commission
Name: Jaz Charnaw
Length of Residency: 6 years
Civic or Charitable Organizations
You Have Belonged To:

Girls on the Run
Education: LGHS 2026
Why do you want to be on the
selected Commission?:

I am interested in learning how to improve my community and measure progress.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have served on the Daves Avenue "Green Team". The environmental group was able to write, present and have passed a local bill prohibiting plastic straws in the district. We also built an outdoor classroom with tree stumps.

Please list your current
commitments:

I play competitive waterpolo. I also have music lessons.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am really good at collaborating and thinking outside of the box.

What do you see as the
important issues in Monte
Sereno?:

I would like there to be more lights for safety on our streets for everyone.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am really good at collaborating and thinking outside of the box.

What, if any, career interests do
you have currently?:

I am interested in working with people to solve problems.

City of Monte Sereno
Commission Application
Date Received: April 23, 2023
Applying for: Youth Commission
Name: Jeremias Stauch
Civic or Charitable Organizations
You Have Belonged To:

Please include organization name, position/office held, and dates.

Why do you want to be on the
selected Commission?:

I enjoy helping people trying to make the world a better place, I was in the youth commission this year but not for too long, but I really enjoyed the time in the I was in the commission. Helping people and organizations is my passion and I want to continue doing so in this youth commission.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I try to help people best of my ability, attend the events that I am expected to attend, try to achieve what other have not been able to achieve.

Please list your current
commitments:

Teakwondo, colorguard,
Youth commissioner
What strengths do you possess
that you believe will make you a
successful commissioner?:

I help people best of my ability, good communicator, cultural awareness, and stepping up to support to people who and when needed.

What do you see as the
important issues in Monte
Sereno?:

Traffic, water conservation, speeding vehicles,power outages, unsafe transportation
What strengths do you possess
that you believe will make you a
successful commissioner?:

I help people best of my ability, good communicator, cultural awareness, and stepping up to support to people who and when needed.

City of Monte Sereno
Commission Application
Date Received: April 25, 2023
Applying for: Youth Commission
Name: Johann Jacob
Length of Residency: 9 years
Previously Held Elected or
Appointed Governmental
Positions:

Youth Commissioner 2022-2023
Civic or Charitable Organizations
You Have Belonged To:

Boy Scouts Troop 2 Los Gatos
Assistant Senior Patrol Leader, Patrol Leader, Webmaster.

Member of Iron Claw Robotics Team at LGHS
Education: 9th grade student at Los Gatos High School
Why do you want to be on the
selected Commission?:

I want to continue being on the Youth Commission because it has been a good learning experience for me. I have developed good working relationships with the City Manager and found opportunities to contribute to City projects.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have a lot of leadership experience in Boy Scouts. As Assistant Senior Patrol Leader. I provided leadership to the whole troop and helped plan events. As patrol leader, I managed and ran my patrol (smaller group within troop). I am also on Iron Claw robotics team 972 in Los Gatos High School.

Please list your current
commitments:

I am in Boy Scouts and robotics, but I can find time for Youth Commission Meetings and activities.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have served on the Youth Commissioner already. While I served, I went to almost all meetings and activities. I also have a lot of leadership experience from Boy Scouts.

What do you see as the
important issues in Monte
Sereno?:

Important issues for the youth of Monte Sereno are mental wellbeing, outlets to channel energy into interests, recreational activities, and motivating youth towards community service activities.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have served on the Youth Commissioner already. While I served, I went to almost all meetings and activities. I also have a lot of leadership experience from Boy Scouts.

What, if any, career interests do
you have currently?:

I am interested in computer science, software development, robotics, and engineering.

City of Monte Sereno
Commission Application
Date Received: May 11, 2023
Applying for: Youth Commission
Name: Martin Dimitrov
Previously Held Elected or
Appointed Governmental
Positions:

None
Civic or Charitable Organizations
You Have Belonged To:

I have went back to my old school a few times to do service.

Education: Bellarmine College Prep Freshman year
Why do you want to be on the
selected Commission?:

I want to be part of the commission because of the new experience. I want to work with others the make the place better. I will also learn a lot of new things while doing this.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I like helping others and if I am part of the team, I will be a good leader and make every one in the youth commission heard.

Please list your current
commitments:

I do not have any. (I play tennis everyday if that has to do anything) What strengths do you possess
that you believe will make you a
successful commissioner?:

I have good teamwork skills and can take the role of a leader.

What do you see as the
important issues in Monte
Sereno?:

Currently I do not really see any issues, but there is always ways to make something better.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have good teamwork skills and can take the role of a leader.

What, if any, career interests do
you have currently?:

Interests that I would like to peruse is business. My mom does this and the stories she tells me about her work really interest me.

City of Monte Sereno
Commission Application
Date Received: April 22, 2023
Applying for: Youth Commission
Name: Maya Swanson
Previously Held Elected or
Appointed Governmental
Positions:

Middle school student council
Civic or Charitable Organizations
You Have Belonged To:

B'nai B'rith Youth Organization
Education: Los Gatos High School
Why do you want to be on the
selected Commission?:

I want to be an involved member of our community and be able to make a positive impact on other peoples lives.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am creative and can come up with innovative approaches and ideas. I have critical thinking and problem solving skills, which allow me to identify problems and make informed decisions. As a freshman, I am able to connect with other young people and understand their needs.

Please list your current
commitments:

Tennis
What strengths do you possess
that you believe will make you a
successful commissioner?:

I have leadership strengths; including public speaking, collaboration and listening to others. I think these will contribute to my success as a Commissioner.

What do you see as the
important issues in Monte
Sereno?:

One important thing that I think we, as a community, need to ensure is the fair treatment of everyone. Everyone should feel like they belong in Monte Sereno and be able to live in a just and equitable environment.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I have leadership strengths; including public speaking, collaboration and listening to others. I think these will contribute to my success as a Commissioner.

What, if any, career interests do
you have currently?:

I aspire to be a marine biologist.

City of Monte Sereno
Commission Application
Date Received: January 10, 2023
Applying for: Youth Commission
Name: Mika Swanson
Length of Residency: 14 years
Previously Held Elected or
Appointed Governmental
Positions:

Middle School Student Council Member – 4th through 8th grade Student Academic Support & Services Member – 10th and 11th grade Civic or Charitable Organizations
You Have Belonged To:

Savanna Sisterhood – Co-founder – 10th and 11th grade
BBYO – Vice President of Community Service and Action – 1 term (10th-11th grade)
DECA – President and founder of school chapter – 1 year (11th grade) Education: Daves Avenue (elementary school)
Hillbrook (middle school)
Stanford Online High School (current school)
Why do you want to be on the
selected Commission?:

My goal is to make a positive impact on the world. Being on the Youth Commission would allow me to learn and improve my leadership and advocacy skills, increasing the scope of my impact on the community.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I have worked hard to make the world a better place whether it be in female empowerment or forms of eco-friendly transportation.

I am the co-founder of Savanna Sisterhood–a mission-driven company to support female-owned businesses within local Maasai communities and anti-poaching efforts in Kenya through a partnership with Love Is Project and as a proud supporter of Sheldrick Wildlife Trust and Team Lioness. Our mission is to strengthen Maasai communities by focusing on female empowerment and wildlife conservation. Savanna Sisterhood purchases bracelets made by female artisans in Kenya from Love Is Project and all the proceeds from each bracelet sold go to Sheldrick Wildlife Trust and Team Lioness. Sheldrick Wildlife Trust provides an enhanced livelihood for the park rangers and helps protect wild animals and habitats from poaching, bushmeat, illegal logging, and livestock intrusion while Team Lioness is an all-female ranger unit of Maasai women dedicated to protecting wildlife. Love Is Project’s bracelets are made by Maasai women and they create a sustainable livelihood for Maasai tribes through financial independence for women, fair wages, water and food security for their families, education for their children, and access to healthcare and maternity care.

Over the summer, I began to bike around my hometown. On these trips, I frequently found myself partially blocking the sidewalk due to a lack of bike racks.

I started an initiative to get more bike racks installed by partnering with the town of Los Gatos to find bike rack locations, types of bike racks, and local business

sponsorships to cover the installation costs.

As an avid tennis player, I co-founded a free tennis camp for youth that focuses on female empowerment. In addition to teaching the children the fundamentals of tennis, we introduce the concept of female empowerment by featuring female athletes as guest lecturers. Our goal is to teach kids about the real-world applications of sports, such as advocacy, and spread the joy that comes with playing tennis.

Please list your current
commitments:

Tennis practice (16 hours per week)
DECA chapter president (2 hours per week)
What strengths do you possess
that you believe will make you a
successful commissioner?:

Some traits that make me a good leader are a clear vision, integrity, humility, commitment, and my ability to delegate. I demonstrated these traits at my middle school talent show by being the stage manager. The coveted role came with a lot of responsibility and I was selected by my peers. The first task I needed to accomplish was a challenge. I had to ensure that the stage crew would work well collaboratively.`This was not the case for some stage crew members with the less desired positions were feeling inferior and not respected or important to the talent show’s overall success. To fix this problem, I assigned more value to the lower ranking positions by giving them more responsibilities such as putting props on the stage, helping with the lighting, and maintaining a positive environment for all the performers.

What do you see as the
important issues in Monte
Sereno?:

An important issue in Monte Sereno is the existing emergency/evacuation plan.

With the effects of climate change being felt in our community through wildfires and unprecedented rainfall, we must be prepared for extreme events. The majority of individuals in our town are most likely unfamiliar with the escape routes and this lack of preparation could be catastrophic. To remedy this problem, I propose creating a town-wide campaign that brings awareness to the evacuation plan.

What strengths do you possess
that you believe will make you a
successful commissioner?:

Some traits that make me a good leader are a clear vision, integrity, humility, commitment, and my ability to delegate. I demonstrated these traits at my middle school talent show by being the stage manager. The coveted role came with a lot of responsibility and I was selected by my peers. The first task I needed to accomplish was a challenge. I had to ensure that the stage crew would work well collaboratively.`This was not the case for some stage crew members with the less desired positions were feeling inferior and not respected or important to the talent show’s overall success. To fix this problem, I assigned more value to the lower ranking positions by giving them more responsibilities such as putting props on the stage, helping with the lighting, and maintaining a positive environment for all the performers.

What, if any, career interests do
you have currently?:

My current career interests are in the fields of finance, business, economics, and the stock market.

City of Monte Sereno
Commission Application
Date Received: May 6, 2023
Applying for: Youth Commission
Name: Portia Zeidler
Length of Residency: 4 1/2 years
Previously Held Elected or
Appointed Governmental
Positions:

Youth Commission 2022-2023
Civic or Charitable Organizations
You Have Belonged To:

National Charity League 2020-2022
Education: Los Gatos High School
Why do you want to be on the
selected Commission?:

I want to be selected for the Youth Commission because I think it is a great opportunity and I want to help my community.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am interested in the natural surroundings around my community and want to take good care of it. I like working as part of a team.

Please list your current
commitments:

I play club volleyball.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am a good leader and I like being around people.

What do you see as the
important issues in Monte
Sereno?:

I think that we should add a sidewalk on Highway 9 so it is easy for pedestrians to walk to town.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I am a good leader and I like being around people.

What, if any, career interests do
you have currently?:

I want to be a dentist like my dad.

City of Monte Sereno
Commission Application
Date Received: May 11, 2023
Applying for: Youth Commission
Name: Sahil Varma
Length of Residency: 4 years
Previously Held Elected or
Appointed Governmental
Positions:

Monte Sereno Youth Commission Chair (2022-2023) & Youth Commission Member (2020-2022)
Education: The Harker School (gr 10)
Why do you want to be on the
selected Commission?:

I want to be able to give back to the city and provide my unique insight into solving problems the youth of the city face.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

My skills are in leadership, as demonstrated through me being the chair last year, and my ability to speak/communicate effectively.

Please list your current
commitments:

Varisty Football/Golf (after school)
School Leadership
Academics
What strengths do you possess
that you believe will make you a
successful commissioner?:

I will provide unique insight and solutions to problems, and be able to guide/lead the team in projects.

What do you see as the
important issues in Monte
Sereno?:

Fixing lighting within the city, to provide a safer and easier place for people to walk around is one of the biggest issues I see in the city. Additionally, I see a problem that many people face in the city is obtaining information about the city events.

What strengths do you possess
that you believe will make you a
successful commissioner?:

I will provide unique insight and solutions to problems, and be able to guide/lead the team in projects.

What, if any, career interests do
you have currently?:

I am currently undecided in career interests, but leaning towards a career in business/economics.

City of Monte Sereno
Commission Application
Date Received: May 11, 2023
Applying for: Youth Commission
Name: Yash Sharma
Previously Held Elected or
Appointed Governmental
Positions:

Monte Sereno Youth Commission 08/22 - 05/23
Civic or Charitable Organizations
You Have Belonged To:

People of Programming - Founder - 07/22 - Current
Education: Saratoga High School
Why do you want to be on the
selected Commission?:

I want to be on the Monte Sereno Youth Commission because I have a strong desire to make a positive impact on my community. I believe that the youth commission is an excellent platform for me to contribute my skills and knowledge towards this goal. Additionally, I am passionate about technology and programming, and I believe that being on the youth commission would allow me to use my expertise in these areas to benefit the community. Furthermore, my previous experience in the Monte Sereno Youth Commission would help to make city goals more achievable. Overall, I believe that being on the Monte Sereno Youth Commission would be an excellent opportunity for me to serve my community while also developing my leadership skills and gaining valuable experience.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:
● 5 years of Martial Arts, Currently: Black Belt
● 2.5 years of Artificial Intelligence
● 2 years of Speech and Debate
● Knowledge of Python Programming Language, Java Programming Language including
Algorithms and Data Types
● Knowledge of Data Analysis, Machine Learning, and Deep Learning ● Knowledge of Web Development
● Mentored college student on Machine Learning
● Participated in three Business Fairs in Santa Clara county generating more than 10% profit
● Speech and presentation skills
● Certified First Aid and CPR
Please list your current
commitments:

People of Programming - Non Profit (Spread programming to the community through projects and events)
L1 - For Profit (Machine Learning and Robotics Integration) Machine Learning in the Sciences - Non Profit (Research/Podcast)

What strengths do you possess
that you believe will make you a
successful commissioner?:

Firstly, I have a strong passion for technology and programming, which has led me to found my own organization to teach children about programming. This passion would drive me to work hard and contribute positively to the Monte Sereno Youth Commission. I have also been part of the Monte Sereno Youth Commission previously which gives me valuable experience.

Secondly, I have excellent communication skills, which would enable me to effectively communicate with other members of the commission as well as with the community. Thirdly, I have experience in leadership and teamwork through my participation in multiple business fairs and mentoring college students on machine learning.

Finally, I am highly motivated and dedicated to making a positive impact on my community, which would drive me to work hard and contribute positively to the Monte Sereno Youth Commission.

What do you see as the
important issues in Monte
Sereno?:

Important issues that I see in Monte Sereno are the lack of community events. I think that bringing the community together through fun events throughout the year would improve the community.

Furthermore, I think that the community could be greener, and that the Monte Sereno commissions should set an example by both motivating citizens to go green and to start more renewable projects.

What strengths do you possess
that you believe will make you a
successful commissioner?:

Firstly, I have a strong passion for technology and programming, which has led me to found my own organization to teach children about programming. This passion would drive me to work hard and contribute positively to the Monte Sereno Youth Commission. I have also been part of the Monte Sereno Youth Commission previously which gives me valuable experience.

Secondly, I have excellent communication skills, which would enable me to effectively communicate with other members of the commission as well as with the community. Thirdly, I have experience in leadership and teamwork through my participation in multiple business fairs and mentoring college students on machine learning.

Finally, I am highly motivated and dedicated to making a positive impact on my community, which would drive me to work hard and contribute positively to the Monte Sereno Youth Commission.

What, if any, career interests do
you have currently?:

Currently, I want to go down a Research/Development and Entrepreneur path.

Yash Sharma
16112 Greenwood Road, Monte Sereno, CA 95030. Ph: 669-291-9166 [email protected]
Objective
I am a ninth-grade student attending Saratoga High School. I enjoy inventing artificial intelligence applications, teaching machine learning and STEM school subjects. I always have an idea at hand and I never give up. I have a desire to change the world.

Education
Challenger School, 6th to 8th Grade, 2019 – 2021
Saratoga High School, 9th Grade 2022 – 2023
Awards
● 2023, Stockholm Junior Water Prize Synopsys Science Fair for the project “A Novel Drought Forecasting System Using Deep Learning Techniques”
● 2022, Naval Science Award Synopsys Science Fair for the project “Automatic Fire Fighting Drone” In 2022 won recognition from the City of Monte Sereno mayor for performance at the 2021 Synopsys science fair
● 2022, 1st Place Middle School Programming Competition ● 2022, 2nd Place Middle School Writing Competition
● 2021 and 2022, Challenger School: Certificate of Achievement for Distinguished Academic Performance
● 2021, 2
nd Place Synopsys Science Fair for the project “Improving efficiency of Wind Turbines” ● 2020, Multiple Award Winner at Synopsys Science Fair for the project “Automatic Fuel Filler”: Winner of the Zeidman Award and Student Award from the Association for Computing Machinery. In 2021, won recognition from the City of Sunnyvale Mayor for my performance at the 2020 Synopsys science fair ● 2020, 2
nd Place Middle School Science Fair, Challenger School
● 99th percentile nationwide in 7th and 8th grade Iowa standards testing ● 2019, 3
rd Place International Mother Language Day and art in Children’s Discovery Museum Ventures and Relevant Work Experience
People of Programming; San Jose, California
Co-Founder 07/2022
People of Programming (POP) Global is a group dedicated to educating the younger generation about the uses and benefits of technology. We hope to impact the world through technology.

Monte Sereno Youth Commission; Monte Sereno, California Member 08/2022
The Monte Sereno Youth Commission is involved in helping the community by doing different events.

People of Programming (Previously AI Academy and Data Science for Kids); Monte Sereno, California Instructor 06/2021 - 07/2022
● Founded People of Programming to spread knowledge about programming to children ● Conducted python programming classes for children
● Trained 4 children with essential skills for their future

R. Sharma Total Heart Care in collaboration with Rotary Bangalore IT Corridor (at Government High School Immadihalli, Bengaluru, India)
Instructor 06/2022 - 06/2022
● Participated as a volunteer to teach programming
● Conducted python programming classes for children
● Trained 5 children with essential skills for their future Volunteer Experience
African Library Project; Monte Sereno, California
Volunteer 02/2021 - 03/2021
● African Library Project distributes books to schools in Africa. ● Collected and shipped 1000 books to start a library for a high school in Botswana. ● My efforts led to the creation of a children’s library in Botswana Junior High School.

Data Science for Kids; Monte Sereno, California
Instructor 06/2021 - 06/2021
● Founded Data Science for Kids to spread knowledge about data science to children ● Conducted data science classes for children
● Trained 6 children with essential skills for their future Youth Action Committee; Mountain House Camp 06/2021 - 06/2021 Guest Speaker
● Participated as an invited guest speaker at a summer camp ● Gave an interactive presentation on artificial intelligence ● Built a deeper understanding of artificial intelligence Relevant Skills and Experience
● Statine scores of 9,9,9,8 in the ISEE high school (9th grade entrance) test ● 2021, Interest Projects: Drone Automation Through Voice, Automated Machine Learning Solution, Deepfake Classification Project, AI Multi Purpose Discord Bot, Face Detection Based Doorbell, Diabetes Detection Project
● 2022, Interest Projects: “Buddy” Chatbot through Voice Conversations, ● 5 years of Martial Arts, Currently: Black Belt
● 6 years of Swimming Training, Qualified for Swim Team at YMCA ● 9 years of Piano Training
● 2.5 years of Artificial Intelligence programming
● 2 years of Speech and Debate, Won 1st Place Tournament at Rose Debate Academy Policy Debate, Currently at Saratoga High School, participated on multiple Public Forum tournaments ● Extensive knowledge of Python Programming Language, Java Programming Language including Algorithms and Data Types
● Knowledge of Data Analysis, Machine Learning, and Deep Learning ● Knowledge of Web Development
● Mentored college student on Machine Learning
● Participated in three Business Fairs in Santa Clara county generating more than 10% profit ● Excellent speech and presentation skills
● Certified First Aid and CPR

City of Monte Sereno
Commission Application
Date Received: April 30, 2023
Applying for: Youth Commission
Name: Zoe Swanson
Previously Held Elected or
Appointed Governmental
Positions:
2019-2020: Middle School Co-Head
2020-2021: Sophomore Class Vice President
2021-2022: Sophmore Vice President
2022-2023: Junior Class President
Civic or Charitable Organizations
You Have Belonged To:

I am the co-founder of Savanna Sisterhood, a non-profit organization, which I started last summer. It's a mission-driven company that supports female-owned buisnesses within local Maasai communities and anti-poaching efforts in Kenya through a partnership with Love Is Project and as a proud supporter of Sheldrick Wildlife Trust and Team Lioness.

Education: Los Gatos High School
Class of 2024
Why do you want to be on the
selected Commission?:

I love being able to make an impact on my communtity and being able to use my personal insights to improve our district.

Tell us about your skills,
experience, or interests that
relate to the Commission that
you feel would assist us in
considering your application:

I am intrigued by ESG Investment, and I have recently started a club at my high school. I help educate my fellow peers about the importance of ESG Investment and participate in Wharton’s Investment Competition. I also have a blog that explores how to objectively measure environmental and social impact, analyze ESG performances, curated news and research around this new type of investment, and educate readers on how to participate. I felt compelled to start a blog in order to raise awareness about sustainability, help give other interested peers the same exposure, and to connect with other like-minded individuals.

Please list your current
commitments:

School
Sports
What strengths do you possess
that you believe will make you a
successful commissioner?:

My leadership skills will make me a more diligent, reliable, proactive, and empathetic Commissioner.

What do you see as the
important issues in Monte
Sereno?:

Some important issues in Monte Sereno include the recent break-ins, and civility issues between neighbors.

What strengths do you possess
that you believe will make you a
successful commissioner?:

My leadership skills will make me a more diligent, reliable, proactive, and empathetic Commissioner.

What, if any, career interests do
you have currently?:

I am interested in fianance and economics, which I am planning to pursue in the future.

OAK #4827-3493-4715 v1

CITY OF MONTE SERENO YOUTH VOLUNTEER

WAIVER AND RELEASE OF LIABILITY FORM
In consideration of being allowed to participate in a City of Monte Sereno commission or volunteer program, I acknowledge and agree that:

1. My child (or I) is volunteering my services for the City of Monte Sereno on a voluntary basis without anticipation of payment of any kind.

2. I acknowledge that the City of Monte Sereno may extend its workman's compensation coverage to authorized volunteers and I agree to accept that coverage.

3. My child (or I) will perform tasks that are within his/her (or my) physical capability to the best of his/her (or my) ability, and my child (or I) will not undertake tasks that are beyond his/her (or my) ability. I certify to the best of my knowledge, that my child's (or my) current physical condition is satisfactory for participation in this activity, and that he/she (or I) am free of any health problem that would affect his/her (or my) ability to participate.

4. I agree to inform my child (or I agree) not to use any equipment or tools with which my child (or I) am unfamiliar or do not know how to operate safely.

5. I agree to inform my child (or I agree) to perform only those tasks assigned, observe all safety rules, and use care in the performance of assignments.

6. I agree that my child (or I) may be photographed, videotaped or recorded and that said photographs, videos or recordings may be used for promotional materials by the City. I understand that my child (or I) will not receive compensation for the use of these and that my child (or I) will not be given notice of when these materials are used.

7. I acknowledge that the City will defend and indemnify my child (or myself) in any claim or action arising from my child's (or my) acts that are within the scope of my child's (or my) duties as a volunteer, but only to the extent that such indemnification or defense is expressly required by law. I further acknowledge that the City is not required to indemnify my child (or me) against a claim for punitive damages except as authorized by the City Council pursuant to Government Code Section 825 (b). I agree, however, to defend and indemnify the City in any claim or action arising from my child's (or my) acts that are outside the scope of my child's (or my) volunteer duties.

8. In the event that my child (or I) use a personal vehicle in order to participate in any City-related commission or volunteer activity, I agree to maintain my own automobile liability insurance for bodily injury and property damage, which shall be the primary insurance coverage, and that any insurance or self-insurance maintained by the City shall be considered excess of such insurance and shall not contribute with it. I hereby also grant a waiver of any right of subrogation which any such insurer may acquire against the City by virtue of the payment of any loss.

9. I acknowledge that loss or damage to my child's (or my) personal property used while providing volunteer services may not be reimbursable under City regulations.

10. I hereby authorize and give my consent for medical care to be given in an emergency situation to the below named child (or to me) while volunteering.

11. THIS AGREEMENT IS BINDING ON MY HEIRS, PERSONAL REPRESENTATIVES, NEXT OF KIN, SPOUSE AND ASSIGNS.

Volunteer's Name (print) ___________________________________________ Date of birth ____/____/____
Address __________________________________________________________ City ___________________________ Zip _______-_____ Phone # ( )_______________ Emergency Phone #'s ( )______________________/ ( )______________________ Volunteer's Signature (if participant is 18 years or older) ________________________ Date Signed ____/____/____
Parent/Legal Guardian signature required if volunteer is 17 years of age or younger.

This is to certify that as a parent/legal guardian of this volunteer, I do consent to his/her waiver and release as set forth above. My child has my permission to volunteer. I realize that participation in this program is voluntary.

Parent/Guardian Name (print) _______________________________ Relationship______________________ Parent/Guardian Signature __________________________________________ Date Signed ____/____/____

STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Evaluate, Consider, and Accept Community (CBO) Grant Application Submittals
Recommendation(s):

Staff recommends the City Council evaluate and accept Community Based Organization Grants (CBO) according to policy guidelines. Staff recommends the following funding allocations for Fiscal Year 2023-2024:

Art Docents of Los Gatos $3,500
AWO $0
Los Gatos Community Concert Association $3,000
Los Gatos Education Foundation & One Community $5,000
Los Gatos Music in the Park $3,500
Los Gatos Public Media - KCAT TV $5,000
Safe Worldwide $0
Youth Care Initiative $0
Background Information:

The City of Monte Sereno City Council adopted a Community Based Organizations, or CBO’s grant application, criteria, and process on February 18, 2020. The intention of adopting policy language was to establish fair guidelines and direction for requestors so councilmembers can better accommodate the public with grant requests. The City Council of Monte Sereno established and funded $20K in total CBO grant funding for the 2022-2023 budget. The maximum grant request established was $5,000. Current grant requests, if accepted by Monte Sereno City Council, will be incorporated into the FY 2023-2024 annual budget.

Analysis:

A total of eight grant requests were received by staff. The total requested dollar amount of the CBO grant requests exceeds $20K. Eligibility criteria was evaluated by staff. A summary of the requesters and requested grant amounts are listed below:

1. Art Docents of Los Gatos $4,000

2. AWO $5,000

3. Los Gatos Community Concert Association $5,000

4. Los Gatos Education Foundation & One Community $5,000

5. Los Gatos Music in the Park $3,500

6. Los Gatos Public Media - KCAT TV $5,000

7. Safe Worldwide $5,000

8. Youth Care Initiative $5,000
Fiscal Impact:
$20,000 to the City of Monte Sereno General Fund account.

Alternatives:

1. Fund $20,000 worth of the $37,500 in CBO requests.

2. If less than $20,000 is funded, consider adding the balance of funds to next year’s CBO pool of funds.

3. If less than $20,000 is funded, consider adding the balance of funds to requestors who requested less than the maximum ($5,000) grant.

4. Fund more than the $20,00 worth of CBO grant requests by exception.

Conclusion:

A fair and equitable grant policy was adopted by council to better serve the community with CBO grant requests. The Council must decide from eight grant requesters how to best distribute CBO funds.

Public Noticing:

The City of Monte Sereno’s council meeting agenda was posted on the bulletin board outside of Monte Sereno City Hall and the agenda with this staff report can be accessed on The City of Monte Sereno’s website located at www.montesereno.org.

Attachments:

Community Grants Policy
Community-Based Organization Grant Applications

Community Grants Policy
The City of Monte Sereno recognizes the value of Community Based Organizations and their contribution to residents of Monte Sereno. Historically, Community Based Organizations (CBOs) have enhanced the quality of life and provided enjoyment for residents. Most CBOs are comprised of volunteers from Monte Sereno and surrounding communities.

Examples of CBO’s include but are not limited to service clubs, art, music, or education programs, senior services, and organizations hosting local public events. The City of Monte Sereno has established guidelines for CBOs which allow a fair and equitable opportunity to seek funding grants from the City of Monte Sereno.

Community Based Organization Grants Evaluation Criteria 1) The organization or entity must be a local entity, serve Monte Sereno Residents, or have a nexus to the Monte Sereno Community.
2) The organization or entity must provide their services or event free to the public. 3) The organization or entity must be a non-profit (Internal Revenue Code Section 501(c)(3) or similar). 4) The organization or entity must comply with all local, state, and federal laws including but not limited to nondiscrimination requirements. 5) The organization or entity must be majority volunteer led. 6) Funding cannot be used for lobbying activities or political advocacy.

Application Process
Applications for fiscal year 2023-2024 must be filed by May 1, 2023. The City Council will consider applications at the City Council meeting May 16, 2023, at 7:00 p.m. at Monte Sereno City Hall.

Insurance Coverage
All CBOs who receive funding grants through the City of Monte Sereno must maintain their own insurance policies for their entities and events. In addition, grantees shall agree to defend, indemnify, and hold harmless the City of Monte Sereno, and its elected and appointed officers, employees, agents, and volunteers, of all liability and claims which could arise from their organizations or events.

Contact Information
Applicants may submit their questions or follow up on the grants process through the City of Monte Sereno Clerk’s Office. Contact information is provided below:

Attn: City Clerk
City of Monte Sereno
18041 Saratoga-Los Gatos Road
Monte Sereno, CA 95030
(408) 354-5284
18041 Saratoga-Los Gatos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
www.cityofmontesereno.org

From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Wednesday, March 22, 2023 10:34:40 AM
Community-Based Organization Grant Application
Entity Name Art Docents of Los Gatos, Inc.

Entity/Event Location Blossom Hill, Van Meter, Lexington, Daves Ave, Fisher Middle School, Plaza Park Los Gatos
Is event open to the
public?
No
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 4000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Marsha Thomas
Title Program Coordinator
Organization Name Art Docents of Los Gatos, Inc
Is this a non-profit
organization?
Yes
Organization Address 17000 Roberts Road, Los Gatos CA 95032 Phone 408-335-2368
Email [email protected]
Building Community The Art Docents have been part of the community for 50 years.

The Docents serve nearly 2700 students in the Los Gatos Union School District which includes 4 elementary schools and one middle school. We provide ongoing programs and activities in art history, art critics, and art techniques. Membership is drawn throughout the community. Comprehensive 10 week training and mentoring is provided.

Our goals are to -
Introduce visual art as a tool for self expression
Develop visual art literacy
Provide an opportunity for exercising critical thinking and judgment
Develop an understanding and appreciation for world cultures Provide opportunities and training for developing art skills and experiencing creations of art
We do monthly art presentations for each classroom, host an annual art show, guest artist visits to schools and hands-on workshops. Our mission is to expand students' educational and cultural experiences and to foster more flexible and creative individuals.

This year we are so thrilled to be celebrating our 50th year Anniversary. To celebrate this milestone we are participating in the Spring into Green event on April 23rd in Los Gatos. We will making a community cat mosaic where members of the
community can come and help place mosaic tiles on this piece of art that will be displayed permanently at Fisher Middle School.

This event is open to anyone in the public.

We appreciate the support over the years from the City of Monte Sereno and look forward to your response. Please let us know if you have any questions.

Electronic Signature
Agreement
I agree.

Electronic Signature Marsha Thomas
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Friday, March 3, 2023 12:19:56 PM
Community-Based Organization Grant Application
Entity Name AWO
Entity/Event Location Los Gatos
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request $5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Folake Phillips
Title Founder & Executive Director
Organization Name AWO
Is this a non-profit
organization?
Yes
Organization Address 1484 Pollard Rd Suite 242 Los Gatos, CA, 95032 Phone 4082213430
Email [email protected]
Building Community AWO’s HUEmanity Salon Series helps to tell the often unheard or underrepresented stories, supporting and engaging many identities across local communities to create new opportunities for cross-cultural listening and engagement for all. AWO’s HUEmanity Salon Series are public education and awareness, supported by the arts & culture type events that promote community conversations and different perspectives by
speakers, artists, facilitators and storytellers from diverse

backgrounds who use their expertise and gifts to inspire, empower and bridge gaps. Thus, helping to break down barriers while bringing healing and vitality to local communities. Local families, youth and children will experience performances, exhibitions and engaging hands-on activities, and broaden their self-understanding, cultural competences, global mindsets and leadership skills and social interactions. Examples of our HUEmanity Salon Series are Drums sun The Park, Drums of The World. AWO’s salons and festivals leverage for greater social impact and distribution of new narratives.

Electronic Signature
Agreement
I agree.

Electronic Signature Folake O. Phillips
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Tuesday, April 25, 2023 9:38:38 AM
Community-Based Organization Grant Application
Entity Name Los Gatos Community Concert Association
Entity/Event Location Los Gatos High School Theater
Is event open to the
public?
Yes
Is event free for
attendees?
No
Is this a volunteer-led
event?
Yes
Grant Request $5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Kevin Hayashi
Title President
Organization Name Los Gatos Community Concert
Is this a non-profit
organization?
Yes
Organization Address P.O. Box 1116
Los Gatos, CA 95031
Phone 408-204-0674
Email [email protected]
Building Community Concerts are first-class cultural events(4/yr), mostly light classical. Very affordable. Attendees nearly all local.

Family/youth/senior discounts. Social atmosphere with
refreshments. 100% volunteer.

Electronic Signature
Agreement
I agree.

Electronic Signature Jack Lucas
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Monday, May 1, 2023 11:30:09 AM
Community-Based Organization Grant Application
Entity Name Los Gatos Education Foundation & One Community Entity/Event Location Daves Avenue Elementary and RJ Fisher Middle School Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name Deborah Weinstein
Title Executive Director
Organization Name Los Gatos Education Foundation
Is this a non-profit
organization?
Yes
Organization Address 17010 Roberts Road, Los Gatos, CA. 95032 Phone 510-882-3170
Email [email protected]
Building Community Our request to fund supplies for our STEAM Family Nights at Daves Avenue Elementary and RJ Fisher Middle School. STEAM stands for Science, Technology, Engineering, Art, Math.

These fun evenings build community by engaging students and families in learning and making real-life connections to science, technology, engineering, art, and math. The events are open house style, free events where families and community members

are welcome to come and stay as long as they’d like while students engage in our many STEAM activities.

We will have RJ Fisher student volunteers for the Daves Avenue event, and community/adult volunteers for the RJ Fisher event.

Community and families are invited to meet our One Community LG/LGEF STEAM teachers and find out what STEAM looks like at Daves Avenue and RJ Fisher. There are approximately 250 students in the Los Gatos Union School district who reside in Monte Sereno. Of those, approximately half attend Daves Avenue Elementary and the other half attend RJ Fisher Middle School.

Our request is to cover the cost of supplies for the STEAM activities and any event specific costs for our Family STEAM Night at Daves Avenue Elementary will be 9/6/2023, from 5-7pm.

Our Fisher Student STEAM showcase will be 5/12/2024, 5-7 PM.

Electronic Signature
Agreement
I agree.

Electronic Signature Deborah Weinstein
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Wednesday, March 29, 2023 9:47:54 PM
Community-Based Organization Grant Application
Entity Name Los Gatos Music in the Park
Entity/Event Location Civic Center Downtown Los Gatos
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 3500
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Neal Turley
Title Founder
Organization Name Sustainable Waze
Is this a non-profit
organization?
Yes
Organization Address 124 EDELEN AVE
Phone (512) 917-3907
Email [email protected]
Building Community This is a 35 year running free music event that brings together the community in the best way. We have 2500 local friends and families that come out each Sunday in the Summer to enjoy each other under the sun
Electronic Signature
Agreement
I agree.

Electronic Signature Neal M Turley
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Wednesday, April 26, 2023 3:21:27 PM
Community-Based Organization Grant Application
Entity Name Los Gatos Public Media / KCAT TV
Entity/Event Location KCAT TV STUDIO on the LGHS campus Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
No
Grant Request $5,000.

Has your organization
applied for grant
funding with the City of
Monte Sereno before?
Yes
Contact Name Melissa Toren
Title Executive Director
Organization Name Los Gatos Public Media / KCAT TV
Is this a non-profit
organization?
Yes
Organization Address Mailing: 15466 Los Gatos Blvd 109-233, Los Gatos, CA. 95032 Phone (408) 395-5228
Email [email protected]
Building Community With support from the City of Monte Sereno, KCAT Public Media will provide podcasting opportunities that empower both youth and older adults to share their perspectives while developing transferable life skills and building meaningful cross-generational experiences at our studio on the Los Gatos High School campus.

In 2021 we expanded to internet radio, continuing our grassroots approach to fostering community engagement while enabling

KCAT Public Media to reach an even more diverse and inclusive audience. Our post-inaugural year's podcast programming has been off-the-charts great!
For example, the pandemic put a spotlight on KCAT Public Media's role as a community relationship builder and on our studio as a safe, nurturing environment for isolated voices.

KCAT's programs for youth really epitomize our mission to educate, entertain, inform and inspire. Not only are we employing and mentoring high school students as creators, directors, producers and counselors, our multimedia artists are teaching youth how to run live TV and podcast shows, from scriptwriting, directing and cinematography to post-production editing—skills transferable to college and industry. Equally important, we're providing youth with opportunities for much needed in-person socialization, which also supports their mental health.

Fulfillment of our mission looks like a student who was "ho-hum" while learning podcasting from a podcaster, but after watching a live recording of a teen-run vodcast show, "3rd n Long," became so excited the teacher pivoted by turning the class into a sports show. Or after recently learning about podcasting from our executive director, a Monte Sereno Youth Commissioner
contacted the studio with ideas for a new podcast show! A longterm measure of success for our youth programming includes participant succession stories from after-school program participant to KCAT intern, counselor and paid staff.

Similarly, we're building a community of older adult volunteers (55+) and Monte Sereno residents who have an interest in running our station's programming. Through meaningful crossgenerational experiences, youth and older adults (several are 90+) are developing skills and creating content together in our TV and radio studio. KCAT's multimedia arts staff are enabling more than the typical senior center connections; we're providing an often ignored group a way of "artful aging" in a truly fulfilling, cross-generational and meaningful way. For example, teams of seniors and youth are currently embarking on an Agatha Christiestyle "Murder Mystery" TV show, learning together how to develop characters, actors and scripts while directing, producing, filming, editing and promoting a new episodic series.

Effectively engaging with our community is a key value as KCAT Public Media considers programming. We are proud of our partnerships with the City of Monte Sereno, Town of Los Gatos, local music and performing arts organizations, museums, schools, athletic and recreational programs, as well as many community service groups and business associations. Our KCAT TV and YouTube channels, as well as our social media and podcast platforms, facilitate community storytelling far beyond any boundary. We offer opportunities to create deep connections

and the potential to bring together diverse communities.

All of KCAT’s programming depends on funding from sponsors and grants like this Monte Sereno Community grant. The funds will be used to continue giving people a voice through original podcast programming, as well as connecting youth and seniors with the ability to share their stories, create exciting content and learn new skills together. We will give on-air credit to the City of Monte Sereno during every TV, radio and podcast show.

About Los Gatos Public Media
Founded as a traditional public, educational and government (PEG) access television station, Los Gatos Public Media Inc. (aka KCAT Public Media ) has evolved into a community access media arts center that provides an interactive, multimedia platform for collaboration, connection and engagement. We enable everyone to share their story, helping open doors for building trust throughout diverse communities. Our community of artists is broad and includes our creative production team and on-air talent; youth and adults learning TV, radio, pod/vodcasting, filming and editing; and a diverse volunteer team helping create original content TV and internet radio shows. We're prioritizing workforce development and employing high school and college students as counselors and instructors, many of whom took the very same classes they're teaching. Los Gatos Public Media Inc. is a 501(c)(3) nonprofit public benefit corporation (tax ID#: 27- 4500692).

Electronic Signature
Agreement
I agree.

Electronic Signature Melissa Toren
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Tuesday, May 2, 2023 2:50:37 PM
Community-Based Organization Grant Application
Entity Name SAFE Worldwide
Entity/Event Location 15827 Poppy Lane, Monte Sereno, CA 95030 Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request 5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name Linda Lanzl
Title Founder
Organization Name SAFE Worldwide
Is this a non-profit
organization?
Yes
Organization Address 15827 Poppy Lane, Monte Sereno, CA 95030 Phone 408-348-4506
Email [email protected]
Building Community SAFE Worldwide's mission is to protect endangered species and the environment through education, community programs, and partnerships with wildlife conservation organizations across the planet.

We provide talks and programs for schools here and overseas tyo create awareness and compassion for wildlife and a greater understanding of their importance to the planet's biodiversity and

our own survival.

We are seeking $5000 for two potential main causes: an event to showcase our work and educate the local public on our
conservation, community and education projects. This event would be free to the public but a cost to SAFE Worldwide for the venue, and the requirements for the evening event. We would be showcasing our documentaries and educational videos. We have asked the Los Gatos Theatre to provide a venue for us but we have not heard back yet. we expect the cost of the evening event to be over $5500 (
Another project would be a tree planting event with our local schools. It would include speaking engagements at the schools and ask for volunteers to help us. The grant would be to pay for the native tree saplings and work with the local park rangers to determine best place for the planting. The event would include a lunch and a talk by the rangers and by SAFE Worldwide on the importance of our planet's health, our forests and our
environment. If time, allows, it would include a clean-up of the area. If Vasona or one of the Santa Cruz Mountain areas would allow us to do the event, that would be best. (we expect the cost to be $7000 depending on amount of saplings we can get for discounted cost.)
Electronic Signature
Agreement
I agree.

Electronic Signature Linda Lanzl
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From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Community-Based Organization Grant Application Date: Tuesday, April 25, 2023 8:36:01 AM
Community-Based Organization Grant Application
Entity Name Youth Care Initiative
Entity/Event Location Silicon Valley/Bay Area
Is event open to the
public?
Yes
Is event free for
attendees?
Yes
Is this a volunteer-led
event?
Yes
Grant Request Maximum $5,000
Has your organization
applied for grant
funding with the City of
Monte Sereno before?
No
Contact Name Nooran Christopher Bayzaie
Title Mr.

Organization Name Youth Care Initiative
Is this a non-profit
organization?
Yes
Organization Address 20061 Mann Oak Court
San Jose, CA 95120
Phone (408) 391-5808
Email [email protected], [email protected],
[email protected]
Building Community Youth Care Initiative is a Public Benefit Nonprofit Charity, formed to address the Youth homelessness crisis in Silicon Valley. With different meal programs, after-school education programs, and medical services in the works, Youth Care Initiative will be able to begin working towards fighting this problem that we all are witnessing. Investment in our younger generations is beneficial to

all, and this will benefit the community by increasing health, education, and stability in our youth population. Youth Care Initiative is also launching meal programs with Nonprofit partner organizations, created to provide access to Plant-Based Meals to our at-risk and unhoused youth. This program will allow these populations access to healthier food than they usually receive.

This grant will be used to purchase supplies for our meal programs and used to jumpstart our after-school education program.

Electronic Signature
Agreement
I agree.

Electronic Signature Nooran C. Bayzaie
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STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Reynold Samoranos,
Department: Finance Manager
Title: Study Session - Fiscal Year 2023 to 24 Proposed Budget Recommendation(s):

Staff recommends that the Council conduct a Study Session to review and discuss the proposed FY 2023-24 Budget.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

Attachments:

FY 2023-25 Proposed Budget (Final 05-10-2023)
FY 2023-25 Proposed Budget vs FY 2023 Mid-Year Budget Narrative (Final 05-10-2023) FY 2023-25 Proposed Budget (Final 05-10-2023) GF Gen CIP Page 1 of 2 FY 2023-25 Proposed Budget (Final 05-10-2023) GF Gen CIP Page 2 of 2

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
2,363,347 2,844,000 480,653 20.3%
746,300 749,200 2,900 0.4%
310,000 342,400 32,400 10.5%
232,285 246,666 14,381 6.2%
204,970 225,900 20,930 10.2%
191,000 185,000 (6,000) -3.1%
50,259 100,500 50,241 100.0%
97,600 106,900 9,300 9.5%
8,900 4,560 (4,340) -48.8%
607,500 738,000 130,500 21.5%
1,200 2,100 900 75.0%
4,813,361 5,545,226 731,865 15.2%
Page: 1 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 93 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

PROPERTY TAX
01-202T Secured
01-204T Unsecured
01-210T Homeowners Exemption
01-214T SB 813 Supplemental
03-316T Law Enforcement Tax (See Notes
Below)
40-366T Secured
40-368T Unsecured
40-370T Homeowners Exemption
40-378T Homeowner Exempt/SB813
50-402T Assessment

TOTAL PROPERTY TAX
Notes to Law Enforcement Tax - $89,000
03-316T
Police Special Tax Assessment
per Assessor's Report May 5,
2023 - Total $89,000

SALES TAX
01-296T Sales and UseTax

TOTAL SALES TAX
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
2,108,700 2,600,600 491,900 23.3%
90,605 95,000 4,395 4.9%
4,600 5,400 800 17.4%
45,000 52,000 7,000 15.6%
111,842 89,000 (22,842) -20.4%
2,300 2,000 (300) -13.0%
200 0 (200) -100.0%
0 0 0 NA
100 0 (100) -100.0%
0 0 0 NA
2,363,347 2,844,000 480,653 20.3%
8,900 4,560 (4,340) -48.8%
8,900 4,560 (4,340) -48.8%
Page: 2 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 94 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

FEDERAL AND STATE FUNDS
01-298T Federal and State Fund Sources

TOTAL FEDERAL & STATE FUNDS
Notes to (Federal & Other) $738k
01-298
California Automated Permit
Processing (CalAPP) Program Grant
in the Amount of $40,000.

Silicon Valley Clean Energy ($18k) -
Secured if usd for solar panel/battery
Prop 68 Per Capita Program ($180k) -
Secured if expended by 12/31/2023

SILICON VALLEY CLEAN ENERGY

DECARBONIZATION GRANT
PROGRAM AGREEMENT $500k
used by December 31, 2024

GAS TAX
12-328T Gas Tax
12-333T Gas Tax (SB-1)

TOTAL GAS TAX
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
607,500 738,000 130,500 21.5%
607,500 738,000 130,500 21.5%
109,000 105,000 (4,000) -3.7%
82,000 80,000 (2,000) -2.4%
191,000 185,000 (6,000) -3.1%
Page: 3 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 95 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

FRANCHISE TAX
01-262T Gas
01-263T Electricity
01-264T Water
01-266T Refuse
01-267T Recycle HHW & JPA fees
01-268T Cable TV

TOTAL FRANCHISE TAX

REAL PROPERTY TAX
01-222T Real Prop Transfer Tax
01-225T SB 2 Real Estate Transactions
TOTAL REAL PROP. TAX
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
17,600 20,000 2,400 13.6%
38,000 40,600 2,600 6.8%
38,400 35,000 (3,400) -8.9%
129,900 149,500 19,600 15.1%
34,600 24,200 (10,400) -30.1%
51,500 73,100 21,600 41.9%
310,000 342,400 32,400 10.5%
97,600 106,900 9,300 9.5%
0 0 0 NA
97,600 106,900 9,300 9.5%
Page: 4 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 96 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

LICENSE AND PERMIT FEES
01-231T SB1186 Fees
01-232T Business License
01-234T ConstructionTax
01-235T SMIP
01-236T Construction Permits
01-237T Grading Permits
01-238T SB1473 (BSASRF)
01-240T Subdivision Fee
01-241T Site Development\Use\Variance\
01-242T Zoning Fees
01-243T Planning Miscellaneous
01-244T Encroachments
01-245T Community Planning Fee
. TOTAL LICENSE & PERMITS
FINES
01-293T Alarm Soundings
05-322T Traffic Safety (Bails & Fines)

TOTAL FINES
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
1,300 1,200 (100) -7.7%
15,000 17,700 2,700 18.0%
23,200 25,000 1,800 7.8%
3,500 3,500 0 0.0%
556,700 550,000 (6,700) -1.2%
36,100 40,000 3,900 10.8%
1,200 1,200 0 0.0%
0 0 0 NA
23,100 20,200 (2,900) -12.6%
0 0 0 NA
2,900 0 (2,900) -100.0%
29,800 30,400 600 2.0%
53,500 60,000 6,500 12.1%
746,300 749,200 2,900 0.4%
0 1,000 1,000 NA
1,200 1,100 (100) -8.3%
1,200 2,100 900 75.0%
Page: 5 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 97 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

INVESTMENT INCOME
01-282T Interest - General (See Notes
Below)
12-332T Gas Tax Interest
. TOTAL INTEREST
.

Notes to Interest - General - $100,500
01-282 Oct -Dec 2022 Quarter Run Rate

INTERGOVERNMENTAL
01-287T AB939 (recycle incentive)
01-288T Abandoned Vehicle Abatement
01-300T Motor vehicle (state)
01-305T Miscellaneous
03-318T COPS grant revenue
05-323T Miscellaneous (Measure B &VRF)
See Notes Below

TOTAL INTERGOVERNMENTAL
Notes to Miscellaneous (05-323) - $143,066
05-323
Measure B Santa Clara Valley
Transporation Authority (Per City
Engineer) $87,066 (FY 2024) and
$90,505 (FY 2025)
05-323
Ped Education and
Encouragement Allocation:
$10,000 (FY 2024) and $10,000
(FY 2025)
05-323 TDA (Per City Engineer) $25,000
05-323
VRF Local Road Santa Clara
Valley Transporation Authority
(Per City Engineer) $21,000
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
48,742 97,500 48,758 100.0%
1,517 3,000 1,483 97.8%
50,259 100,500 50,241 100.0%
1,100 1,100 0 0.0%
2,000 2,500 500 25.0%
0 0 0 NA
0 0 0 NA
100,000 100,000 0 0.0%
129,185 143,066 13,881 10.7%
232,285 246,666 14,381 6.2%
Page: 6 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 98 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET
. OTHER REVENUE
01-246T Road Impact fees
01-290T BCJPIA/State fund Ins. rebate
01-291T Microfilm Fee - Archive
01-292T Miscellaneous (See Notes Below)
01-294T Reimb. Publication
01-295T Election Candidate Fees
25-352T Storm drain dev fees
25-354T Storm Drain maintenance/Administration

TOTAL OTHER REVENUE
Notes to Miscellaneous (01-292) $50,000
01-292
Housing Element Programs to
Support Local Agencies to
Provide Housing Services to
Special Populations. This is a setaside, no specific program or agency has been identified for
funding

TOTAL REVENUE
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
100,000 150,000 50,000 50.0%
0 0 0 NA
9,200 7,500 (1,700) -18.5%
85,000 50,000 (35,000) -41.2%
0 0 0 NA
2,770 0 (2,770) -100.0%
8,000 8,400 400 5.0%
0 10,000 10,000 NA
204,970 225,900 20,930 10.2%
4,813,361 5,545,226 731,865 15.2%
Page: 7 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 99 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)

EXPENDITURES

GENERAL GOVERNMENT
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
1,270,959 1,626,928 355,969 28.0%
1,110,604 1,192,665 82,061 7.4%
45,788 360,000 314,212 686.2%
327,035 415,289 88,254 27.0%
582,414 226,200 (356,214) -61.2%
629,528 503,262 (126,266) -20.1%
99,550 125,000 25,450 25.6%
47,273 34,000 (13,273) -28.1%
36,286 109,052 72,766 200.5%
600,000 1,325,000 725,000 120.8%
54,600 57,950 3,350 6.1%
11,247 12,000 753 6.7%
1,843 2,700 857 46.5%
4,817,127 5,990,046 1,172,919 24.3%
(3,766) (444,820) (441,054) 11711.5%
Page: 8 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 100 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET
01-505T Council Trvl, Mtgs,Protocol
01-506T Youth Commission Programs
01-507T Community Interface
01-515T Council Memberships
01-520T Elections
01-521T Municipal Code Revision
01-522T Environmental Services
01-523T GIS Mapping
01-531T Disbursement SMIP
01-532T SB1473 (BSASRF)
01-533T Disbruse SB1186 Fees
01-535T Professional Services
01-540T Insurance & Bonding
01-545T Code Enforcement
01-550T Community Based Organizations
01-555T Emergency Services
01-560T Annexation
01-565T Legal Ads/Notices/Recording fees
01-570T General Plan Revise
01-575T Misc/Refunds
01-576T Sales Tax
01-585T Animal Control

TOTAL GENERAL GOVERNMENT
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
17,754 16,250 (1,504) -8.5%
0 3,000 3,000 NA
13,841 15,000 1,159 8.4%
0 2,000 2,000 NA
2,770 0 (2,770) -100.0%
0 0 0 NA
3,274 0 (3,274) -100.0%
0 15,000 15,000 NA
7,999 3,500 (4,499) -56.2%
2,341 1,200 (1,141) -48.7%
0 0 0 NA
87,199 134,529 47,330 54.3%
95,421 100,200 4,779 5.0%
38,763 0 (38,763) -100.0%
21,000 22,000 1,000 4.8%
0 12,500 12,500 NA
0 0 0 NA
4,768 6,000 1,232 25.8%
0 50,000 50,000 NA
2 0 (2) -100.0%
0 0 0 NA
31,903 34,110 2,207 6.9%
327,035 415,289 88,254 27.0%
Page: 9 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 101 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

PERSONNEL
01-605T Regular Full Time
01-615T Part Time
01-620T Long Term Disablity Ins
01-625T Retirement Employer
01-627T Retirement Employee
01-630T Health Insurance
01-635T Dental Insurance
01-636T Vision Care
01-642T Workers Comp. Insurance
01-645T Social Security
01-647T Medicare
01-650T Unemployment
01-660T Deferred Compensation
01-665T Benefits Allowance

TOTAL PERSONNEL
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
926,469 1,146,825 220,356 23.8%
0 0 0 NA
0 0 0 NA
77,529 96,214 18,685 24.1%
16,097 13,693 (2,404) -14.9%
133,925 150,454 16,529 12.3%
7,754 11,843 4,089 52.7%
2,683 2,683 NA
7,365 12,597 5,232 71.0%
53,976 64,564 10,588 19.6%
13,710 17,090 3,380 24.7%
363 692 329 90.7%
24,171 16,825 (7,346) -30.4%
9,600 93,450 83,850 873.4%
1,270,959 1,626,928 355,969 28.0%
Page: 10 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 102 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

ADMINISTRATION
01-705T Office Utilities
01-710T Office Supplies
01-711T Postage
01-715T Office Equip and Rental
01-718T Bank Fee Finance Charge
01-720T Communications
01-725T Reproduction/Printing
01-740T Mtgs/Trvl/Mileage reimb.
01-745T Publications/Memberships
01-755T Professional Services
01-765T Contract Services
01-770T Training
01-775T Miscellaneous
01-885T Horticultural/Arborist Services
01-999T City Mangers Revolving Account

TOTAL ADMINISTRATION

EQUIPMENT/IMPROVEMENTS
01-805T Office
01-810T Field \ Vehicle
01-811T Computer, Hard/Software

TOTAL EQUIPMENT / IMPROVEMENTS
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
8,617 11,200 2,583 30.0%
38,522 22,900 (15,622) -40.6%
0 0 0 NA
9,687 10,000 313 3.2%
0 0 0 NA
27,005 26,200 (805) -3.0%
14,959 11,300 (3,659) -24.5%
15,276 18,500 3,224 21.1%
25,772 26,000.00 228 0.9%
0 0 0 NA
480,026 366,662 (113,364) -23.6%
9,484 10,500 1,016 10.7%
180 0 (180) -100.0%
0 0 0 NA
0 0 0 NA
629,528 503,262 (126,266) -20.1%
0 0 0 NA
0 45,000 45,000 NA
36,286 64,052 27,766 76.5%
36,286 109,052 72,766 200.5%
Page: 11 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 103 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

BUILDING/IMPROVEMENTS
01-814T Building Acquisition
01-815T Building Improvements

TOTAL EQUIPMENT / IMPROVEMENTS
Notes to Building Improvement (01-815) $1,200,000
01-815 Annex Building Project $1,200,000
(Budget)
01-815 Green Stormwater Infrastructure
Project $125,000 (Budget)

LAW ENFORCEMENT
03-545T Police Services
01-546T Booking & CAL-ID
03-548T Disburse COPS grant funds

TOTAL LAW ENFORCEMENT

BUILDING MAINTENANCE
01-860T Building & Ground Maint
01-920T Building & Ground Const

TOTAL BUILDING MAINTENANCE

MAINTENANCE
01-845T Pavement Management Program
12-845T Pavement Management Program
05-850T Storm Drain Maintenance
05-870T Traffic Safety (signs & markings)
05-880T Traffic Safety (emergency calls&repairs)
05-890T Traffic Safety ( street lighting)
12-865T Street Sweeping
25-850T Storm Drain Maintenance

TOTAL MAINTENANCE
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
0 0 0 NA
600,000 1,325,000 725,000 120.8%
600,000 1,325,000 725,000 120.8%
1,010,604 1,092,665 82,061 8.1%
0 0 0 NA
100,000 100,000 0 0.0%
1,110,604 1,192,665 82,061 7.4%
37,653 34,000 (3,653) -9.7%
9,620 0 (9,620) -100.0%
47,273 34,000 (13,273) -28.1%
405,044 0 (405,044) -100.0%
0 0 0 NA
28,340 135,000 106,660 376.4%
85,500 45,000 (40,500) -47.4%
33,030 0 (33,030) -100.0%
3,000 3,200 200 6.7%
11,000 13,000 2,000 18.2%
16,500 30,000 13,500 81.8%
582,414 226,200 (356,214) -61.2%
Page: 12 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 104 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

CONSTRUCTION
01-905T Gen Fund Road Proj.(FY2018/19)
01-915T Neighborhood St. Improve Project
05-905T Traffic Safety Project
05-925T Traffic Safety Misc Bike/Ped Improv
12-906T Greenwood Rd to End Project
12-907T Constitution Ave to Daves Project
12-908T Daves Ave-Winchester-Equestrian
12-915T Gas Tax Road Project
25-910T Storm Drain Project

TOTAL CONSTRUCTION

ENGINEERING
12-875T Congestion Management
25-805T WV Clean Water Administration

TOTAL ENGINEERING

SPECIAL DISTRICTS
40-935T Loma Serena Lighting
50-945T Rose/Andrews Lighting

TOTAL SPECIAL DISTRICTS

CITY ATTORNEY
01-425T Retainer
01-427T Litigation
01-430T City Attorney litigation
01-435T Mtg, Trv, Prot.

TOTAL CITY ATTORNEY

CITY AUDIT
01-470T Audit
12-472T Gas Tax Audit
01-480T Misc/Bank charges

TOTAL CITY AUDIT

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
0 0 0 NA
0 0 0 NA
1,810 0 (1,810) -100.0%
37,133 0 (37,133) -100.0%
95,000 95,000 NA
125,000 125,000 NA
Daves Ave-Winchester-Equestrian 140,000 140,000 NA
6,845 0 (6,845) -100.0%
0 0 0 NA
45,788 360,000 314,212 686.2%
0 0 0 NA
11,247 12,000 753 6.7%
11,247 12,000 753 6.7%
1,422 2,100 678 47.7%
421 600 179 42.5%
1,843 2,700 857 46.5%
84,550 90,000 5,450 6.4%
15,000 35,000 20,000 133.3%
0 0 0 NA
0 0 0 NA
99,550 125,000 25,450 25.6%
45,300 50,150 4,850 10.7%
3,000 3,000 0 0.0%
6,300 4,800 (1,500) -23.8%
54,600 57,950 3,350 6.1%
4,817,127 5,990,046 1,172,919 24.3%
(3,766) (444,820) (441,054) 11711.5%
Page: 13 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 105 of 121

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

TOTAL FUND RESERVES

WARRANT CHECKING ACCOUNT
01-010 TOTAL WARRANT CHECKING

SAVINGS ACCOUNT
01-015 General
03-015 Law Enforcement
05-015 Traffic Safety
12-015 Gas Tax (2107)
25-015 Storm Drain
30-015 Surety Trust
40-015 Loma Serena Ltg.
50-015 Rose/Andrews Ltg

TOTAL SAVINGS

TOTAL DEMAND ACCOUNTS

LAIF GENERAL FUND ACCOUNT
Undesignated Reserve
Economic Fluctuation Reserve
Capital Improvement Program Reserve
Property Improvement Reserve
Other Post Emplpoyment Benefits (OPEB)
01-025 Subtotal Unrestricted Reserve
05-025 Trafffic Safety
12-025 2107 GAS TAX
25-025 Storm Drain
30-025 Surety Trust
40-024 Loma Serena Lighting District
Subtotal Restricted Reserve

TOTAL GENERAL FUND RESERVE

TOTAL ALL FUNDS
FY 2022-23 MidYear Budget
FY 2023-24
Proposed Budget
(Ver 05-16-2023)
FY 2022-23 MidYear Budget vs.

FY 2023-24 Full
Year Proposed
Budget -
Higher/(Lower)
% Change FY
2023 Mid-Year
Budget vs.

Proposed FY
2024 Budget
117,450 117,450 0 0.0%
79,942 78,882 (1,060) -1.3%
241,391 0 (241,391) -100.0%
630 0 (630) -100.0%
242,274 64,274 (178,000) -73.5%
69,524 45,924 (23,600) -33.9%
73 73 0 0.0%
2,805 2,705 (100) -3.6%
39 0 (39) -100.0%
636,678 191,858 (444,820) -69.9%
754,128 309,308 (444,820) -59.0%
647,671 647,671 0 0.0%
3,500,000 3,500,000 0 0.0%
500,000 500,000 0 0.0%
200,000 200,000 0 0.0%
0 0 0 NA
4,847,671 4,847,671 0 0.0%
0 0 0 NA
131,506 131,506 0 0.0%
21,000 21,000 0 0.0%
27,043 27,043 0 0.0%
6,751 6,751 0 0.0%
186,300 186,300 0 0.0%
5,033,971 5,033,971 0 0.0%
5,788,099 5,343,279 (444,820) -7.7%
Page: 14 of 14 File: FY 2023-25 Proposed Budget (Final 05-10-2023) Page 106 of 121 1 | P a g e
FY 2023-24 Proposed Budget vs. FY 2022-23 Mid-Year Budget Narrative FY 2023-24 Proposed Budget
Vs. FY 2022-23 Mid-Year Budget Narrative
Revenues

SIGNIFICANT FULL-YEAR VARIANCES TO THE MID-YEAR BUDGET NARRATIVE  Revenues $5.5 Million ($0.7M higher versus FY 2022-23 Mid-Year Budget)  Property Tax $2.8 Million, $481k higher versus FY 2022-23 Mid-Year Budget - Secured property taxes per Santa Clara County Assessor’s Estimate higher vs. Mid-Year Budget citing a Santa Clara County Assessor’s Office 2023-2024 Assessment roll – Percentage growth 2023-24 roll growth since 2022- 23 increased 8.29% - $2.6 Million
- SB 813 Supplemental increased to $52k
- Police Special Tax Assessment reduced to $89k per Assessor’s report May 5, 2023.  Licenses and Permits $749k, $3k higher versus FY 2022-23 Mid-Year Budget:
- Permit activity slowed as higher interest rates and concerns over the economy. Budget is flat versus the MidYear Budget.  Franchise Fees $342k, $32k higher versus FY 2022-23 Mid-Year Budget:
- Gas franchise fees projected to be higher in FY 2024.  Intergovernmental $247k, $14k higher versus FY 2022-23 Mid-Year Budget:
- Minimal change versus the Mid-Year Budget.
 Other Revenues $226k, $21k higher versus FY 2022-23 Mid-Year Budget:
- Measure B from Santa Clara Valley Transportation Authority to be $87k, Ped Education and Encouragement allocation $10k, TDA $25k and VRF from Local Road Santa Clara Valley Transportation Authority $21k in FY2024.

 Real Property Tax $107k, $9k higher versus FY 2022-23 Mid-Year Budget:
- Real property transfer tax $9k higher based on February 2023 YTD run rate.  Sales and Use Tax $5k, $4k lower versus FY 2022-23 Mid-Year Budget:
- Lower sales tax estimate based on February 2023 YTD run rate.  Federal Relief Funds and Other $738k, $131k higher versus FY 2022-23 Mid-Year Budget:
- Newly secured grants accounted for the $131k increase including: California Automated Permit Processing (CalAPP) Program $40k, Silicon Valley Clean Energy $18k, Prop 68 per capita program if used by 12/31/2023 $180k and Silicon Valley Clean Energy Decarbonization Grant $500k if used by December 31, 2024. -
 Investment Income/Interest $101k, $50k higher versus FY 2022-23 Mid-Year Budget:
- LAIF interest rates higher than the Mid-Year budgeted.

2 | P a g e
FY 2023-24 Proposed Budget vs. FY 2022-23 Mid-Year Budget Narrative FY 2023-24 Proposed Budget
Vs. FY 2022-23 Mid-Year Budget Narrative
Expenditures

SIGNIFICANT FULL-YEAR VARIANCES TO THE MID-YEAR BUDGET NARRATIVE  Expenditures $6.0 Million, $1.2M higher versus FY 2022-23 Mid-Year Budget  Personnel $1.6 Million, $356k lower versus FY 2022-23 Mid-Year Budget - The FY 2023 Mid-Year Budget - City Engineer resigned in September 2022, City Clerk resigned in October 2022, delayed hiring of a combined Code Enforcement/Building Inspector, and the deputy City Clerk replaced the outgoing City Clerk.
- The FY 2024 Proposed Budget, assumptions include 5% COLA and benefit allowance increasing from $700 to $1300 (+$86k), hire City Engineer with start date 7/1/2023 (+$257k).  Building and Improvement $1.3 Million, $725k higher versus FY 2022-23 Mid-Year Budget - Includes Annex Building Project $1.2 Million and the Green Stormwater Infrastructure Project $125k.  Construction $360 Thousand, $314k higher versus FY 2022-23 Mid-Year Budget:
- New construction projects include Greenwood Rd to end project ($95k); Constitution Ave to Daves Project ($125k) and Daves Ave-Winchester-Equestrian project ($140k).  General Government $415 Thousand, $88k higher versus FY 2022-23 Mid-Year Budget:
- The $88k increase includes a set aside for Housing Element programs to support local agencies to provide housing services to special populations $50k, use EMC Planning Group to complete Housing Element project $115k, offset by no need for Code Enforcement Consultant from CSG Consultants (-$40k). FY 2024 Proposed Budget includes the NICP-Community Emergency Response Team project at $12.5k.  Maintenance $226 Thousand, $356k lower versus FY 2022-23 Mid-Year Budget:
- FY 2024 Proposed Budget includes Street Maintenance (Pavement and Trees) $35k; Citywide Storm Drain Cash Basin Cleaning $100k, Traffic Safety (signs & markings) $45k; Street Sweeping $13k; and general storm drain maintenance $30k.
 Administration $503 Thousand, $126k lower versus FY 2022-23 Mid-Year Budget:
- In FY 2024 Proposed Budget, no need for consultant to cover Building Inspector position and City Engineer.

Expected hire date for City Engineer, July 1, 2023.
 City Attorney $125 Thousand, $25k higher versus FY 2022-23 Mid-Year Budget:
- City Attorney on budget and lowered other legal services based on 7-month run rate – lower by $150k.

3 | P a g e
FY 2023-24 Proposed Budget vs. FY 2022-23 Mid-Year Budget Narrative FY 2023-24 Proposed Budget
Vs. FY 2022-23 Mid-Year Budget Narrative
Expenditures
 Building Maintenance $34 Thousand, $13k lower versus FY 2022-23 Mid-Year Budget:
- Includes monthly City Hall maintenance Janitorial services ($7k), Landscaping and Grounds maintenance ($8k), Carpet Cleaning ($1k) and provisions for unexpected maintenance ($18k).  Equipment / Improvements $109 Thousand, $73k lower versus FY 2022-23 Mid-Year Budget:
- FY 2024 Proposed budget includes a City vehicle for City Staff $45k and various software licenses renewals including: iCompass for agenda management system/Board application ($10.5k); ClearGov Operating Budget and Capital Budgeting Suite ($10k); SeeClickFix Monte Sereno Branded application ($5.3k); various PC and Systems software renewals $24k and ClearGov Transparency Suite ($2.7k) and Digital Budget Book ($3k).

4 | P a g e
FY 2023-24 Proposed Budget vs. FY 2022-23 Mid-Year Budget Narrative FY 2023-24 Proposed Budget
Vs. Mid-Year Budget Narrative
Fund Balances

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

REVENUES

PROPERTY TAX

LICENSE & PERMITS

FRANCHISE TAX

INTERGOVERNMENTAL

OTHER REVENUE

GAS TAX

INTEREST

REAL PROPERTY TAX

SALES TAX

FEDERAL RELIEF FUNDS AND OTHER
FINES

TOTAL REVENUE
Total Proposed
FY 2023-2024
Budget
General Fund Housing Element
Project
Annex Building
Project
Planning &
Engineering
ePermit Tracking
System
Green
Stormwater
Infrastructure
Project
Greenwood Rd to
End Project
Constitution Ave.
to Daves to End
Project
Daves Avenue -
Winchester to
300 West of
Equestrian Way
Project
Total GP and CIP
Projects
GF GEN-2022-D GEN-2022-B GEN-2023-D GEN-2024-A CIP-2024-A CIP-2024-B CIP-2024-C 2,844,000 2,844,000 0 0 0 0 0 0 0 0
749,200 749,200 0 0 0 0 0 0 0 0
342,400 342,400 0 0 0 0 0 0 0 0
246,666 113,600 0 0 0 0 0 0 133,066 133,066
225,900 85,900 50,000 0 0 0 76,000 0 14,000 140,000
185,000 41,000 0 0 0 0 19,000 125,000 0 144,000
100,500 100,500 0 0 0 0 0 0 0 0
106,900 106,900 0 0 0 0 0 0 0 0
4,560 4,560 0 0 0 0 0 0 0 0
738,000 0 0 698,000 40,000 0 0 0 0 738,000
2,100 2,100 0 0 0 0 0 0 0 0
5,545,226 4,390,160 50,000 698,000 40,000 0 95,000 125,000 147,066 1,155,066 Page: 1 of 1 File: FY 2023-25 Proposed Budget (Final 05-10-2023)

THE CITY OF MONTE SERENO
PROPOSED FY 2023-24 BUDGET

EXPENDITURES

PERSONNEL

LAW ENFORCEMENT

CONSTRUCTION

GENERAL GOVERNMENT

MAINTENANCE

ADMINISTRATION

CITY ATTORNEY

BUILDING MAINTENANCE

EQUIPMENT AND IMPROVEMENT

BUILDING AND IMPROVEMENT

CITY AUDIT

ENGINEERING

SPECIAL DISTRICTS

TOTAL EXPENDITURES

NET SURPLUS / (DEFICIT)
Total Proposed
FY 2023-2024
Budget
General Fund Housing Element
Project
Annex Building
Project
Planning &
Engineering
ePermit Tracking
System
Green
Stormwater
Infrastructure
Project
Greenwood Rd to
End Project
Constitution Ave.
to Daves to End
Project
Daves Avenue -
Winchester to
300 West of
Equestrian Way
Project
Total GP and CIP
Projects
GF GEN-2022-D GEN-2022-B GEN-2023-D GEN-2024-A CIP-2024-A CIP-2024-B CIP-2024-C 1,626,928 1,626,928 0 0 0 0 0 0 0 0
1,192,665 1,192,665 0 0 0 0 0 0 0 0
360,000 0 0 0 0 0 95,000 125,000 140,000 360,000
415,289 300,660 114,629 0 0 0 0 0 0 114,629
226,200 226,200 0 0 0 0 0 0 0 0
503,262 463,262 0 0 40,000 0 0 0 0 40,000
125,000 125,000 0 0 0 0 0 0 0 0
34,000 34,000 0 0 0 0 0 0 0 0
109,052 109,052 0 0 0 0 0 0 0 0
1,325,000 0 0 1,200,000 0 125,000 0 0 0 1,325,000
57,950 57,950 0 0 0 0 0 0 0 0
12,000 12,000 0 0 0 0 0 0 0 0
2,700 2,700 0 0 0 0 0 0 0 0
5,990,046 4,150,417 114,629 1,200,000 40,000 125,000 95,000 125,000 140,000 1,839,629 (444,820) 239,743 (64,629) (502,000) 0 (125,000) 0 0 7,066 (684,563) Page: 1 of 1 File: FY 2023-25 Proposed Budget (Final 05-10-2023)

STAFF REPORT
Meeting: City Council - May 16 2023
Agenda Heading: NEW BUSINESS
Staff Contact: Steve Leonardis,
Department: City Manager
Title: Consideration of and Appointment to a City of Monte Sereno Ad-Hoc Committee for Daves Avenue S-Curve
Recommendation(s):

Staff recommends The Monte Sereno City Council consider creation of an Ad-Hoc Committee, and appoint two members of Council to consider safety improvements to the Daves Avenue SCurve.

Background Information:

The City Council of Monte Sereno utilizes ad-hoc committees as subcommittees of City Council for special assignments to complete work tasks on projects later presented for City Council consideration. Ad-hoc committee assignments are for one-year terms and expire automatically unless renewed annually after their original inception. While ad-hoc committees are not subject to Brown Act requirements regarding agendas and open meetings, any permanent or standing committees created by the City Council are subject to such requirements, even if less than a quorum of the Council sits on such committees. Thus, ad-hoc committees should be limited in scope and duration.

Analysis:

On May 2, 2023, the City Council adopted Strategic Goals for FY 2023-2024 (see attachment 2). The FY 2023-2024 goals require a need for existing ad-hoc committees to be extended and new ad-hoc committees to be created.

After analyzing the FY 2023-2024 goals and existing ad-hoc committee appointments, staff recommends council appoint two members of council to help achieve goals III and IV which are Enhancing Mobility for Residents and Maintaining Community Safety, respectively.

City Council may further consider ad-hoc appointments expiring annually in December.

Council should consider evaluating ad-hoc committee appointments at annual budget adoption (6-month checkup) to align with adopted annual goals and the subsequent work items.

Alternatives:

1. Adopt staff recommendations provided in this report.

2. Amend staff recommendations in this report and adopt those amendments.

3. Provide no changes to the City of Monte Sereno ad-hoc committee appointments.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Monte Sereno City Council Ad-Hoc Committee List
FY-2023-2024 adopted Strategic Goals list
Photo of Accident on Daves Avenue S-Curve

City Council Ad Hoc Committees*
Established Reso # Ad Hoc Committee
Title
Chart
er
Members
January 17, 2023 Veteran’s Memorial • Assist with the development, refinement, and final design of the memorial; and
• Determine where the memorial should be located
Vice Mayor Wolsheimer
Councilmember Ellahie
January 17, 2023 Climate Action Ad-Hoc • Develop a Climate Action plan for Monte Sereno by researching other entities plans and choosing what is
applicable.
• Bring completed proposed Climate Action plan to staff for review. • After staff review and council adoption, develop community implementation.

Mayor Mekechuk
Vice Mayor Wolsheimer
January 17, 2023 Information Technology
Services Ad Hoc
• Discuss IT related issues which include security, cloud management, software, etc.

Mayor Mekechuk
Councilmember Craig
January 17, 2023 Emergency Preparedness
Committee
• Assist with development of emergency
preparedness program in the City
Vice Mayor Wolsheimer
Councilmember Turner
*Ad hoc committees expire 1 year after date of establishment Amended: January 17, 2023 Page 115 of 121
18041 Samloga—LosGalos Road
Monte Sereno, California 95030-4299
Telephone: 408.354.7635
Fax: 408.395.7653
\\'\\'w.cityofmonteserenoorg
I. Provide ualit Publicservices
A. Maintain Fiscal Prudence

1. 2.

Investigate and consider road impact fees
Assess viability of Neighborhood Improvement Projects to fund focused improvements with limited scope
Update the 5-year Capital Improvement Project
Plan the Green Stormwater Infrastructure project required by State law Consider funding a 2023-23 Capital Improvement Budget that may include:
a) Pavement improvement project of $300,000
b) Community Center of additional $600,000
c) Green Stormwater Infrastructure project of $125,000
d) City vehicle for City Staff of $45,000
e) City-wide storm drain catch basin cleaning of $100,000 Review and amend City of Monte Sereno Financial Policies a) Review and amend, if required, the City of Monte Sereno’s investment policy b) Consider migration to a biannual budget from an annual budget process/cycle B. Improve Governance and Operations

1. 2.

Hire a City Engineer/Public Works person
Review, evaluate, and select a new financial reporting system for the City of Monte Sereno’s general accounting system
Run more efficient City Council meetings
Host a City Council study session with an external facilitator C. Engage Community Members

1. 2.

3. Build Monte Sereno’s Community Center
Provide posted office hours for the City Manager
Review and improve the City of Monte Sereno website with easier access to historical minutes and recordings

Ill. Enhance Mobility for Residents
A. Update the Bicycle and Pedestrian Plan for the City of Monte Sereno IV. Maintain Community Safety
A. Provide safe evacuation routes throughout the City of Monte Sereno including:

1. Assess evacuation routes for blockage due to fallen trees from public and private property

2. Review Monte Sereno’s tree ordinances to allow easy removal of dangerous trees from private property
B. Consider an additional NlCP for Monte Sereno
C. Update the City of Monte Sereno Wireless Ordinance
V. Enhance Environmental Sustainability
A. Promote low—waterand |ow—fire landscaping alternatives for residents B. Encourage water conservation and support the move to lower carbon emissions in Monte Sereno

MS Council Report Mekechuk 23 05 12 Page 1

COMMITTEE AND COMMISSION REPORTS

MAYOR BRYAN MEKECHUK
05/12/23
Sundry Meetings
▪ Attended:
– Boy Scouts of Silicon Valley Annual Breakfast Meeting in Santa Clara on 05/04/23 – Turn Around Scholarships awards on 05/04/23
– Zoom meeting with Assembly Member Gail Pellerin on 05/09/23 – Ukraine Flag Raising & Solidarity Event on 05/09/23
– Santa Clara County Peace Officers’ Memorial on 05/10/23 ▪ Attend:
– Los Gatos Little League season event at Baggerly Field on 05/13/23 – Military Academy Reception at Moffett Field on 05/31/23 ▪ For Silicon Valley Clean Energy, attending:
– California CCA Conference in San Diego 05/17 to 05/19/23 – Ribbon cutting of Casa Diablo IV geothermal plant in Mammoth Lakes on 06/08 to 06/09/23 Silicon Valley Clean Energy
Director
▪ Last meeting was on 05/10/23
– Approved and appointed sixth member to Executive Committee – Received digital engagement update
▪ Next monthly meeting is Wednesday, 06/14/23, in Cupertino Chair, Audit Committee
▪ Next meeting is in August 2023
▪ SVCE’s year end is September 30
Vice Chair, Executive Committee
▪ Last meeting was in person on 04/28/23
– Preview of Board issues for 05/10/23 Board meeting
▪ Next monthly meeting is Friday, 05/26/23 at SVCE headquarters Member, Legislative Ad Hoc Committee
▪ First meeting was on 03/29/23
▪ Next meeting is TBD
Risk Oversight Committee
▪ Last meeting was on 04/26/23
– Next monthly meeting is 05/24/23

MS Council Report Mekechuk 23 05 12 Page 2
West Valley Clean Water Management Authority
Chair
▪ Met on Thursday, 05/04/23 at Monte Sereno City Hall at 4:00 pm:
– Conducted a public hearing and adopted a resolution to allow the Authority to place the current storm sewer fees on the 2023-2024 Santa Clara County Secured Property Tax Roll – Approved an agreement with SCI Consulting to conduct a public opinion poll to measure the community priorities and willingness to support a new increase in the stormwater property-related fee
– Adopted its FY2023-24 Operating Budget and Work Plan of $1,056,000, which was an increase of approximately 1% over FY2022-23 (Monte Sereno’s portion of the budget is approximately 3% or $33,000)
▪ Next quarterly meeting is Thursday, 09/07/23 at Monte Sereno City Hall at 4:00 pm West Valley Solid Waste Joint Management Authority
Chair
▪ Met on Thursday, 05/04/23 at Monte Sereno City Hall at 5:00 pm – Approved the Authority’s FY 23-24 Budget
– Ratified Waste Management’s disposal/processing and WVC&R’s collection contractual rate adjustments
– Provided direction to design a Non-Exclusive C&D Program, regulating collection contactors and processing facilities
▪ Next quarterly meeting is Thursday, 09/07/23 at Monte Sereno City Hall at 5:00 pm Cities Selection Committee
Vice Chair
▪ Due to VTA Policy Advisory Committee meeting that was over an hour late, missed the last meeting was on 05/12/23
▪ Next meeting TBD in 2024
Recycling and Solid Waste Reduction Commission
Member
▪ Last meeting was in person on 04/26/23 in Morgan Hill although Monte Sereno City Hall was a satellite office available for public comment
– Next meeting is 06/28/23 (meets on fourth Friday of even numbered months) Valley Transportation Authority
Member, Policy Advisory Committee
▪ Met on 05/11/23 in person at VTA Headquarters on North First Street in San Jose – After lengthy discussion, recommended that the VTA Board of Directors adopt the Visionary Transit Network, VTA’s proposal for aspirational transit service in Santa Clara County. ▪ Next monthly meeting is 06/08/23 at 4:00 pm in person West Valley Mayors & Managers
▪ Last meeting was on 04/26/23 in Los Gatos

MS Council Report Mekechuk 23 05 12 Page 3
– Next meeting is 05/24/23
Mayors of Santa Clara County Meeting
Matt Mahan Mayor of San Jose
▪ Next meeting is June 2023
Association of Bay Area Governments (ABAG)
Delegate Monte Sereno
▪ General Assembly meeting on 06/16/23 in San Francisco City of Monte Sereno
Youth Commission – Alternate
▪ Recruiting underway for 2023-24
– To help recruit commissioners, contacted Los Gatos High School counselors (Rich Louis), Presentation High School (Jenna Rosati) and Bellarmine College Prep (Chris Meyercord) ▪ Attended meeting on 05/09/23
▪ Ice Cream Social on Tuesday, 05/16/23 at City Hall
Community Center Committee
▪ Special Joint Meeting with City Council was on 04/06/23 ▪ Next meeting to be scheduled
▪ Working with a Youth Commissioner on scoping an Eagle Scout project to develop, conduct and summarize activities (programs) for the Community Center Finance Ad Hoc Committee
▪ No meetings to date
IT Ad Hoc Committee
▪ No meetings to date
Liaison – Better Streets Commission
▪ Next meeting is Thursday, 06/09/23 at 7:00 pm at Monte Sereno City Hall ▪ Working with City Manager Leonardis, City Engineer Wimberley and Vice Mayor Wolsheimer to identify alternatives to increase safety at the S-Curve on Daves Avenue