Agenda — Monte Sereno City Council, July 18, 2023

AGENDA
City of Monte Sereno
Tuesday, July 18, 2023
Special Meeting
of the
City Council
3:45 PM
Monte Sereno City Council Chambers
18041 Saratoga - Los Gatos Road,
Monte Sereno, CA 95030

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Any member of the public who needs accommodations should email or call the City Manager who will use his best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager at 408-498-5285 or [email protected]. If requested of the City Manager, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Page

CALL TO ORDER

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The Mayor, or a majority of the Council by vote, may change the order of business, except for public hearings on the agenda for a set time.

ROLL CALL

CONSENT CALENDAR

1. Approve the Minutes of the July 11, 2023 Special City Council Meeting Staff recommends approval of the Minutes of the July 11, 2023 Special City Council Meeting.

Staff Report - SR-23-151 - Pdf
3 - 6

NEW BUSINESS

1. Consider Approval of the Community Center Design as Recommended by the Community Center Committee
Staff recommends that the City Council consider approval of the Community Center Design as recommended by the Community Center Committee.

Staff Report - SR-23-152 - Pdf
7 - 22

UNFINISHED BUSINESS

1. Consider Expanding the Number of Public Members on the Community Center Committee by Two (2) and the Responsibilities of the Community Center Committee
Staff recommends that City Council consider expanding the number of public members on the Community Center Committee by two (currently three members of the public to five members of the public), expand the scope of the responsibilities to include oversight of the Capital Campaign to raise funds for the Community Center and provide direction to Staff. Direction could include the preparation of a resolution clarifying the membership and responsibilities of the Community Center and advertising for the newly created positions.

Staff Report - SR-23-153 - Pdf
23 - 24

2. Consider Changing the Charter of the Community Center Committee Informational only, no action required.

Monte Sereno Community Center Charter
25 - 27

3. Consider Authorizing the Mayor to Invite Elected Local, State and Federal Officials of Monte Sereno to the Annual City Picnic

ADJOURN
* All items on the agenda are subject to action/or change by the City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (408) 354-7635. If requested of the City Clerk, agendas and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28CFR 35.102-35.104 ADA Title II]

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STAFF REPORT
Meeting: Special Meeting of the City Council - Jul 18 2023 Agenda Heading: CONSENT CALENDAR
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Approve the Minutes of the July 11, 2023 Special City Council Meeting Recommendation(s):

Staff recommends approval of the Minutes of the July 11, 2023 Special City Council Meeting.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Public Noticing:

The City Council’s agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:
07-11-23 Special Meeting Minutes DRAFT

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MONTE SERENO CITY COUNCIL

MEETING MINUTES

SPECIAL MEETING
4:00 p.m.

July 11, 2023

MEETING CALLED TO ORDER
At 4:02 p.m., Mayor Mekechuk called the meeting to order.

ROLL CALL
Present – Chambers: Councilmember Ellahie (Arrived to the meeting at 5:00 p.m.), Councilmember Craig, Councilmember Turner, Vice Mayor
Wolsheimer and Mayor Mekechuk

Absent: None
Staff: City Engineer/ Public Works Director Jordan, Project Manager Chaffin, City Planner Perkins, Finance Officer Samoranos, City Attorney Powell, City Manager Leonardis and City Clerk GonzalezLangarica Mayor Mekechuk announced Sarah Chaffin as the new Project Manager with the City of Monte Sereno. Project Manager Chaffin thanked the Mayor, Council and City Manager and stated she is looking forward to working on the Community Center projects.

City Manager Leonardis introduced the new City Engineer/Public Works Director, Daryl Jordan, and shared some of City Engineer/Public Works Director Jordan’s background. City Engineer/ Public Works Director Jordan expressed enthusiasm to be joining Monte Sereno’s staff and looking forward to upcoming projects.

City Manager Leonardis also introduced Johann Jacob, a Youth Commissioner/Eagle Scout candidate, who has been developing a survey on behalf of the City of Monte Sereno regarding the Community Center and its potential uses. City Manager Leonardis shared this survey will be launched online. Data will be compiled and collected at the Annual City Picnic. City Manager Leonardis expressed being proud of Jacob’s efforts to date and looks forward to the survey going out to the community soon.

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS

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None.

CONSENT CALENDAR

1. Approve Warrant List Dated July 11, 2023 in the Amount $383,822.87

2. Approve the Minutes of the June 20, 2023 Special City Council Meeting

3. Approve the Minutes of the June 20, 2023 Regular City Council Meeting Councilmember Turner pulled Item #2, as she did not attend the Special City Council Meeting.

Mayor Mekechuk opened Items #1 and #3 on the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Mekechuk closed Public Comment.

MOTION: Motion by Councilmember Craig to approve Items #1 and #3 on the Consent Calendar. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (4-0-1 Absent: Ellahie)
Mayor Mekechuk opened Item #2 on the Consent Calendar for Public Comment. With no one wishing to speak, Mayor Mekechuk closed Public Comment.

MOTION: Motion by Councilmember Craig to approve Item #2 on the Consent Calendar. Seconded by Vice Mayor Wolsheimer.

VOTE: Motion passed. (3-1-1 Absent: Ellahie, Abstain: Turner)

UNFINISHED BUSINESS

1. Housing Element Update – Discuss Housing Element Revisions and Direct Staff to Resubmit the Revised Housing Element to the California Department of Housing and Community Development
City Planner Perkins provided a staff report and answered questions from the Council.

City Attorney Powell assisted with answering questions from the Council.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Resident Ron Miller
With no one else wishing to speak, Mayor Mekechuk closed Public Comment.

Council directed staff to resubmit the revised Housing Element to the California Department of Housing and Community Development.

NEW BUSINESS

1. The Civic Center Master Plan Update
City Manager Leonardis provided a staff report and answered questions from the Council.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Resident Lisa Shannon

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With no one else wishing to speak, Mayor Mekechuk closed Public Comment.

2. Implementation of the Investment Policy
City Finance Officer Samoranos provided a staff report and answered questions from the Council.

Mayor Mekechuk opened the item for Public Comment. With no one else wishing to speak, Mayor Mekechuk closed Public Comment.

ADJOURN
The meeting of the Special City Council Meeting adjourned at approximately 5:04 p.m.

Bryan Mekechuk, Mayor
ATTEST:

Gloisy Gonzalez-Langarica, City Clerk

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STAFF REPORT
Meeting: Special Meeting of the City Council - Jul 18 2023 Agenda Heading: NEW BUSINESS
Staff Contact: Diana Perkins, City Planner
Department: City Planner
Title: Consider Approval of the Community Center Design as Recommended by the Community Center Committee
Recommendation(s):

Staff recommends that the City Council consider approval of the Community Center Design as recommended by the Community Center Committee.

Background Information:

City Council formed the Community Center Committee at a special meeting on January 4, 2023.

The Community Center Committee had its initial meeting on January 12, 2023 where Kohlsaat Architects (Gary Kohlsaat) presented preliminary concepts, including schematic sketches, for consideration and initial feedback from the Community Center Committee. The Community Center Committee provided feedback, including public comment, to Mr. Kohlsaat.

At a special meeting on January 17, 2023, City Council expanded the number of members on the Committee with a member of the public, Heather Harrington.

On January 24, 2023, the expanded Community Center Committee met again and Gary Kohlsaat presented progress on the plans. The Community Center Committee provided additional feedback, including public comment, to Mr. Kohlsaat.

The Community Center Committee met on February 15, 2023 and reviewed progress on the development of the design of the Community Center.

On February 21, 2023, City Council appointed two members of the public to the existing fiveperson Community Center Committee. Later in that same meeting, Public Member Harrington reported on progress of the design of the Community Center to City Council.

The expanded seven-person Community Center Committee met on March 28, 2023 and reviewed the updated Community Center floorplan and features. The Committee received

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written correspondence from the public. The Community Center Committee provided feedback to Mr. Kohlsaat.

The Community Center Committee met on April 5, 2023 to review the design of the Community Center Committee and discussed the floorplan and features.

On April 6, 2023 there was a Joint City Council and Community Center Committee Special Meeting Study Session to discuss the design of the Community Center. Public comment and written communications were received at this meeting.

Included in the City’s Mid-Year Update July 1, 2023 that was mailed to all Monte Sereno residents, was a rendering of the Community Center design and the floorplan.

The Community Center Committee considered this item on July 17, 2023. The Committee recommended that the City Council approved the Community Center design plans with a 5-0-2 vote with Public Member Allan and Vice Mayor Wolsheimer absent.

Analysis:

The Community Center Committee has solicited input on the design of the Community Center from all residents of Monte Sereno and input from the Committee and community is reflected in the current design plans.

Fiscal Impact:

Approval of the design plans for the Community Center requires no expenditure of the Monte Sereno City funds. Expenditures will occur after the design is approved by City Council, the project is put out for competitive bids, and a responsive bid is awarded by City Council.

Conclusion:

If the design is approved by City Council, a Use Permit will be required to change the use of the building to a community center use. Such an application will be considered by the Site and Architectural Commission with final decision by the City Council.

Public Noticing:

The agenda was posted at City Hall and the agenda and this report appear on the City’s website.

Attachments:

Monte Sereno Community Center Plans
Mid-Year Update Newsletter
07-17-23 Meeting Minutes DRAFT

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REVISIONS
DATE:

SCALE:
51 U
NIV
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RSIT
Y
AV
E."L" • L
OS G
AT
OS, C
A. • 95030 • (408) 395-2555
N
OTE:
•The
C
ontractor shall v
erify all dimensions,
ele
vations and conditions, prior to starting
any field work.•Any d
e
viation calle
d
by field conditions,
or any conditions different from thoseindicate
d
on the
plans shall b
e
brought
to the
Architect's attention prior to
installation.

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AS SHOWN
A-1
07/13/23

COVER SHEET
A-1
A-2
A-3
A-4
A-5
A-6
A-7
A-8
A-9
A-10

COVER SHEET

DEMO SITE PLAN

PROPOSED SITE PLAN
AS-BUILT/DEMO FLOOR PLAN & DEMO CALCUAT…

PROPOSED FLOOR PLAN

AS-BUILT/DEMO & PROPOSED ROOF PLAN

AS-BUILT/DEMO ELEVATIONS

PROPOSED ELEVATIONS

CROSS SECTIONS

INTERIOR VIEWS

PROJECT DATA
PROJECT ADDRESS:

APN#:

ZONING:

OCCUPANCY GROUP:

CONSTRUCTION TYPE:

GROSS & NET SITE AREA:

AVERAGE SLOPE:
18041 SARATOGA-LOS GATOS ROAD
MONTE SERENO, CA 95030
410-17-095
R-1-8
A-3

V-B, SPRINKLERED
26,055 SF
<5%
PROPOSED FLOOR AREAS:

EXISTING FLOOR AREA

ADDITION

TOTAL FLOOR AREA

EXISTING COVERED PORCH

NEW VERANDA

DEMOLISHED PORCH
1,005 SF
460 SF
1,465 SF
170 SF
350 SF
151 SF

PROJECT DIRECTORY
ARCHITECT:

KOHLSAAT & ASSOCIATES
51 UNIVERSITY AVENUE, SUITE L
LOS GATOS, CA 95030
TEL: (408) 395-2555

SCOPE OF WORK

THE PROJECT AIM IS TO CREATE A MULTI-PURPOSE

COMMUNITY CENTER FOR MONTE SERENO AND IT'S
RESIDENTS. THE EXISTING POST OFFICE BUILDING WILL

UNDERGO A COMPLETE RENOVATION AND ADDITION WHICH

INCLUDES NEW INTERIOR SPACES, EXTERIOR FINISHES,
SEISMIC UPGRADES AND FULL ADA COMPLIANCE. THE

COMMUNITY CENTER WILL ALSO SERVE AS A LEARNING
CENTER SHOWCASING THE LATEST BUILDING TECHNOLOGIES.

SURVEYOR:

ROBERT J. CRAIG
966 ELSIE MAE DRIVE
BUOULDER CREEK, CA 95006
TEL: (831) 359-1750

VICINITY MAP SHEET INDEX
SITE

MONTE SERENO COMMUNITY CENTER

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DEMO SITE
PLAN
22'-6" SIDE SETBACK
3 0'-
0" R
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B
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15'-0"

SIDE SETBACK
18'-61/2"
1,005 sq ft

REMOVE EXISTING

DRIVEWAY PAVING

REMOVE EXISTING

DRIVEWAY PAVING
REMOVE

EXISTING

DRIVEWAY
PAVING

REMOVE EXISTING ENTRANCE

EXISTING FENCE

TREE TO BE REMOVED
(E) MONTE SERENO CITY HALL
(R) COMMUNITY
CENTER
SA R A T OGA - L OS GA T OS R OA D (60')
R
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N
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450
455
455
455

EXISTING COVERED PORCH
S
3 5° 0
0' W 13

3. 8
5'
N53°00'W 10.69'
S35°00'W 2.49'
N55° 00' W 34. 97'
N35°00'E 7.21'
N53° 09' 02" W 24. 98'
S35°00'W 3.85'
N53° 05' 58" W 52. 00' N52° 36' 2 1" W 73. 00'

2.00'
-
N
3 5° 0
0' E 12

8. 8
7'
T8-10
T8-10
T6-10
T8-12
T8-12
T6-10
T8-12
T4-4
T36-CLUSTER
T20-CLUSTER
T20-CLUSTER
T18-22
T18-20
T28-30 T4-10 T26-30
T24-24
T20-CLUSTER
T24-CLUSTER T30-30
8T6-16
T2-4
T18-30
T6-12
T4-8
T16-20
T10-16
T24-30
T12-16
T6-10

EXISTING COVERED PORCH
g a r a g e
b u i l d i n g
N
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KIN
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NO PARKING

D A O R S OT A G S OL- A G OT A R A S
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T20 C- UL S ET R
SSCO
GM
454.50
FF-TH
Electric Meter

SSCO SSCO
electric panel
gas meter
CATV
ELBX
454.46
FF-TH 454.48
FF-TH
454.48
FF-TH
WM

MAILBOX
SL

BOLLARD

BOLLARD
454.16
SSMH
454.25
FF-TH
454.24
FF-TH
456.80
FF-TH
SSCO
WV WV
utility
ST.SIGN
WM
454.59
453.06 UTMH
SSMH

NO PARKING SIGN
JP
ATTBX
WM
WM

58.84 S53° 00' 00"E 136.81 S53° 00' 00"E
N
3 5° 0
0' 0
0"E 12

8.8 7

89. 42
54 . 2 5
54 5
457
4 .5
50 452 5.
455
4 5

3.5 453
453 5.
354
SCALE: 1" = 10'

DEMO SITE PLAN

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PROPOSED

SITE PLAN
22'-6" SIDE SETBACK
3 0'-
0" R
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15'-0"

SIDE SETBACK
11'-0"
23'-0"
15'-
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3 0'-
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18'-61/2"
2'-
0"
1,005 sq ft
FUTURE

ENTRY ARBOR

FUTURE PAVED PATHS,

CONCRETE OR METAL PLANTER BOXES
(N) MAIN POWER PANEL
(N) AC COMPRESSOR (2)

FUTURE PAVED PATHS,
(N) MAIN ENTRANCE

TREE TO BE REMOVED

NEW FENCE LINE
(E) MONTE SERENO CITY HALL
(R) COMMUNITY
CENTER

ADDITION

I A M OBL X
SA R A T OGA - L OS GA T OS R OA D (60')
R
O
S
E
A
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N
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HC
CA
450
455
455
455
P.P.

EXISTING COVERED PORCH
S
3 5° 0
0' W 13

3. 8
5'
N53°00'W 10.69'
S35°00'W 2.49'
N55° 00' W 34. 97'
N35°00'E 7.21'
N53° 09' 02" W 24. 98'
S35°00'W 3.85'
N53° 05' 58" W 52. 00' N52° 36' 2 1" W 73. 00'

2.00'
-
N
3 5° 0
0' E 12

EXISTING COVERED PORCH
g a r a g e
b u i l d i n g
N
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NO PARKING

D A O R S OT A G S OL- A G OT A R A S
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T20 C- UL S ET R
SSCO
GM
454.50
FF-TH
Electric Meter

SSCO SSCO
electric panel
gas meter
CATV
ELBX
454.46
FF-TH 454.48
FF-TH
454.48
FF-TH
WM

MAILBOX
SL

BOLLARD

BOLLARD
454.16
SSMH
454.25
FF-TH
454.24
FF-TH
456.80
FF-TH
SSCO
WV WV
utility
ST.SIGN
WM
454.59
453.06 UTMH
SSMH

NO PARKING SIGN
JP
ATTBX
WM
WM

58.84 S53° 00' 00"E 136.81 S53° 00' 00"E
N
3 5° 0
0' 0
0"E 12

8.8 7

89. 42
54 . 2 5
54 5
457
4 .5
50 452 5.
455
4 5

3.5 453
453 5.
354

NEW COVERED

VERANDA
SCALE: 1" = 10'

PROPOSED SITE PLAN
GENERAL NOTES:
1 COLLECT & STORE GRAY WATER FOR LANDSCAPE IRRIGATION

2. COLLECT AND STORE HARDSCAPE & ROOF DRAINAGE FOR LANDSCAPE IRRIGATION ITEMS FOR FUTURE PHASES:
- LANDSCAPING
- IRRIGATION
- REPAVING
- PARKING RE-STRIPING
- NEW FENCES
- GRADING OF WEST SIDE PARKING SPACES

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REVISIONS
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AS-BUILT/
DEMO

FLOOR PLAN
& DEMO

CALCUATION
S
10'-
3" 19'-
9"
4'-0"
1'-10"
7'-5" 6'-0" 4'-7
1/2"
1'-1
1/2"
2'-7
1/2"
1'-3"
4'-7
1/2"
14'-1" 1'-
3" 7'-11" 2'-
8" 4'-1"
13'-81/4" 6'-1
1/2" 6'-71/4" 6'-6" 7"

REMOVE COLUMNS

REMOVE PORCH SLAB, RAILING & ROOF
L
(D) MEETING
ROOM
(D) MEETING
ROOM
(D) POST OFFICE (D) POST OFFICE
(D) HALF
BATH
(D) COVERED PORCH
(E) COVERED PORCH

DEMO CALCULATIONS

WALLS TO REMAIN/

FILL IN

WALL TO REMOVE/

NEW OPENING
10'-0"
4'-0"
7'-5"
4'-7½"
2'-7½"
4'-7½"
4'-1"
7'-11"
14'-1"
6'-0"
13'-5"
6'-10½"
85'-8"
20'-0"
1'-10"
6'-0"
1'-1½"
1'-3"
2'-8"
1'-3"
1'-1"
6'-1½"
41'-4"
SCALE: 1/4" = 1'-0"

AS-BUILT/DEMO FLOOR PLAN

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REVISIONS
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PROPOSED

FLOOR PLAN
D
W
Fixed
2'-8" x 4'
Fixed
5' x 5'
Csmt
2'-8" x
4'
Csmt
2'-8" x
4'
Fixed
2'-8" x 4'
2' x 8'
PR French
6' x 8'
Fixed
5' x 5'
Fixed
5' x 5'
Csmt
2'-8" x
4'
Csmt
2'-8" x
4'
6-leaf Bi-fold
18' x 8'
16' x
9'
3' x 8'
4'-6" x 7'
3' x
8'
3' x
8'
R
C
O
O
K
T
OP
1 A-9
14'-
9" 2
0'-
0"
23'-0" 20'-3" 13'-3"
4'-10
3/4" 10'-
0" 2
0'-
0"
6'-0" 7'-3" 7'-0" 13'-3"
11'-10" 56'-6"
B
A-9
B
A-9
C
A-9
C
A-9
A C
C
D
E
E
F
K
M
N
O
P
P
P
R
R
R
S
S
T
T
W
W
N
Y
XY
Z
Z
AA
C
H
T
E E
B
J
I U
S
AA
R
X
V
S
Q
L
(N) GATHERING ROOM
(E) COVERED PORCH
(N) KITCHEN

STORAGE
(N) MEETING ROOM
(N) COVERED

VERANDA
compressor
skylight
compressor

NEW EXISTING
double
ovens
supply
cabinet
(N) ENTRY
server
rack
janitorial
supplies
mop
sink

ALL GENDER

RESTROOM
bench

ALL GENDER

RESTROOM
A
A-9
A
A-9
G
A
B
C
D
E
F
G
H
I
J
K
L
M
O
N
P
Q
R
S
T
U
V
W
X
Y
Z
AA

EQUIPMENT

FINISHES

STRUCTURE
NEW 2X9 WALL FRAMING
18" HARDI PANEL, TYP. @ WING WALLS
NEW 2X FURRING WALLS, SEE DETAIL
NEW 2X6 WALL FRAMING

NEW INDUCTION COOKTOP

NEW ELECTRIC OVENS

NEW HIGH EFFICIENCY DISHWASHER

NEW SERVER RACK

NEW ELECTRIC HEAT PUMP WATER HEATER W/ RECIRCULATION PUMP

NEW ELECTRIC, HEAT PUMP DUCTED, SPLIT HVAC SYSTEM IN ATTIC

NEW SMART BUILDING CONTROLS (SPAN)

NEW ELECTRIC FIREPLACE
PREWIRE FOR FUTURE ELEC. READIANT HEAT CEILING UNITS
CEDAR WRAP @ EXISTING & NEW COLUMNS

NEW HSS COLUMNS

ALL WINDOWS, DOORS & OPENINGS TO HAVE WOOD CASING

NEW MAIN POWER PANEL - SERVING BOTH BUILDINGS

BATTERY STORAGE PANELS
'QUIETROCK' DRYWALL ALL INTERIOR WALLS ADJACENT TO STREET 5/8" GYPSUM BOARD @ ALL OTHER INTERIOR WALLS

PREFABRICATED SHOWER ENCLOSURE, ADA COMPLIANT W/ GRAB BARS AND BENCH

LUXURY VINYL WOOD PLANK FLOORING
PORCELAIN TILES @ RESTROOM FLOOR & WAINSCOT
PORCELAIN TILES @ EXTERIOR PATIOS

BABY CHANGING STATION

DECORATIVE RIDGE BEAM AND TRUSS

NEW SUNTUNNEL SKYLIGHT
SCALE: 1/4" = 1'-0"

PROPOSED FLOOR PLAN
GENERAL NOTES:

POWER SUPPLY & CONNECTIVITY:

1. PROVIDE PHOTOVOLTAIC PANELS

2. PROVIDE BATTERY STORAGE

3. CONNECT CITY HALL POWER TO COMMUNITY CENTER POWER & PROVIDE ONE MAIN PANEL

4. CONNECT GAS GENERATOR TO COMMUNITY CENTER FOR EMERGENCY BACK-UP POWER

5. SMART BUILDING CONTROLS (SPAN)

6. CONNECT WIFI BETWEEN COMMUNITY CENTER & CITY HALL
ENERGY CONSUMING COMPONENTS:

7. NEW HVAC SYSTEM: HEAT-PUMP, SPLIT SYSTEM WITH DUCTS

8. HEAT-PUMP WATER HEATER W/ RECIRCULATION PUMP

9. INDUCTION COOKTOP & ELECTRIC OVEN

10. ALL LED LIGHTING W/ CENTRAL CONTROL SYSTEM

11. LINK ELECTRIC VEHICLE CHARGING STATION

12. PRE-WIRE FOR ELECTRIC RADIANT HEATERS @ COVERED VERNANDA

13. ELECTRIC FIREPLACE
WATER CONSUMPTION & RECLAMATION:

14. LOW FLOW TOILET & URINAL

15. SINKS & SHOWER TO CONNECT TO GRAY WATER SYSTEM

16. COLLECT ROOF WATER DRAINAGE TO STORAGE TANKS
SPECIFIC NOTES:

Page 13 of 27 ends

REVISIONS
DATE:

S H E E T
A
R
E
M
O
D
E
L
/A
D
D
I
T
I
O
N
AT:

T
H
E
M
O
N
T
E
S
E
R
E
N
O
C
O
M
M
U
N
I
T
Y
C
E
N
T
E
R
1 8
0 4
1 S
A
RAT
O
G
A-L
O
S
G
AT
O
S
R
O
A
D, M
O
N
T
E
S
E
R
E
N
O, C
A

AS SHOWN
A-6
07/13/23

AS-BUILT/
DEMO &

PROPOSED

ROOF PLAN
B
A-9
B
A-9
C
A-9

EXISTING

FRAMING TO
REMAIN

CALIFORNIA FRAMING

OVER THIS SECTION EXISTING PORCH ROOF TO BE REMOVED

EXISTING EAVE
& GUTTER

TO BE REMOVED

RREEMMOOVVEESSKKYYLLIGIGHHTTSSAANNDDPINAFTICLHL
3/12
4 /12
4 /12
4¼/12
4¼/12
4¼/12
4¼/12
(E) RID
G
E
(E) RIDGE (E) RIDGE
(E) VALLEY
(E) VALLEY
B
A-9
B
A-9
C
A-9
C
A-9

NEW ARCHITECTURAL

COMPOSITION SHINGLE

ROOFING

EXISTING

GUTTER TO
REMAIN

NEW CALIFORNIA FRAMING & COMPOSITION

SHINGLE ROOF
(N) GUTTER TO MATCH EXISTING
(N) GUTTER TO MATCH EXISTING
(N) PHOTOVOLTAIC PANELS,

QUANTITY & LOCATION TBD

SUNTUNNEL

SKYLIGHT

NEW ARCHITECTURAL

COMPOSITION SHINGLE

ROOFING
4 /12
4 /12
4¼/12
4¼/12
4¼/12
4¼/12
4 /12
4 /12
4¼/12
4¼/12
(E) RID
G
E

N) RIDGE (E) RIDGE (E) RIDGE
(N) RID
G
E
(N) VALLEY
(N) VALLEY
(E) VALLEY
(E) VALLEY
A
A-9
A
A-9
(N) GUTTER TO MATCH EXISTING
(N) CLASS 'A' ROOF ASSEMBLY,

PVC MEMBRANE ROOFING
BY IB ROOFING, 50 MIL.

INSTALLED PER MANUF. SPECS &

INSTRUCTS, O/ SLOPED RIGID
FOAM
(N) PHOTOVOLTAIC PANELS,

QUANTITY & LOCATION TBD
(N) FIXED,

CURB-MOUNTED

SKYLIGHT
(N) DEC. METAL

CHIMNEY CAP

NEW LOW SLOPE ROOF
SCALE: 1/4" = 1'-0"

AS-BUILT/DEMO ROOF PLAN
SCALE: 1/4" = 1'-0"

PROPOSED ROOF PLAN

Page 14 of 27 ends

REVISIONS
DATE:

S H E E T
A
R
E
M
O
D
E
L
/A
D
D
I
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I
O
N
AT:

T
H
E
M
O
N
T
E
S
E
R
E
N
O
C
O
M
M
U
N
I
T
Y
C
E
N
T
E
R
1 8
0 4
1 S
A
RAT
O
G
A-L
O
S
G
AT
O
S
R
O
A
D, M
O
N
T
E
S
E
R
E
N
O, C
A

AS SHOWN
A-7
07/13/23

AS-BUILT/
DEMO

ELEVATIONS
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE

REMOVE COLUMN REMOVE COLUMN
MAINTAIN (E) COMP.

SHINGLE ROOF (E) SKYLIGHTS TO BE REMOVED
(D)
(D)
(D)
(D)

REMOVE VERTICAL SIDING

REMOVE & INFILL

ATTIC DOOR
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
REMOVE

PORCH ROOF
(E) COMP. SHINGLE ROOF TO REMAIN

REMOVE REMOVE VERTICAL SIDING

CONCRETE SLAB
(E) SKYLIGHTS TO BE REMOVED
(N) PHOTOVOLTAIC PANELS
(D)
REMOVE

REMOVE VERTICAL SIDING CONCRETE SLAB
(E) COMP. SHINGLE ROOF TO REMAIN
(E) DUTCH GABLE TO REMAIN REMOVE

PORCH ROOF
(D) (D) (D)
-2'-5"
(N) FINISHED FLOOR
0"
(E) FLOOR
7'-8"
(E) PLATE
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
REMOVE

PORCH ROOF

REMOVE VERTICAL SIDING
REMOVE

CONCRETE SLAB
(E) DUTCH GABLE TO REMAIN
(E) COMP. SHINGLE

ROOF TO REMAIN (E) SKYLIGHTS TO BE

REMOVED & PATCHED
(D)
SCALE: 1/4" = 1'-0"

AS-BUILT/DEMO FRONT ELEVATION
SCALE: 1/4" = 1'-0"

AS-BUILT/DEMO LEFT ELEVATION
SCALE: 1/4" = 1'-0"

AS-BUILT/DEMO REAR ELEVATION
SCALE: 1/4" = 1'-0"

AS-BUILT/DEMO RIGHT ELEVATION

Page 15 of 27 ends

REVISIONS
DATE:

S H E E T
A
R
E
M
O
D
E
L
/A
D
D
I
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I
O
N
AT:

T
H
E
M
O
N
T
E
S
E
R
E
N
O
C
O
M
M
U
N
I
T
Y
C
E
N
T
E
R
1 8
0 4
1 S
A
RAT
O
G
A-L
O
S
G
AT
O
S
R
O
A
D, M
O
N
T
E
S
E
R
E
N
O, C
A

AS SHOWN
A-8
07/13/23

PROPOSED

ELEVATIONS
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
10'-1"
7'-
8"
(N) BOARD & BATTEN SIDING;

HARDIE BOARDS W/ CEDAR
BATTENS @ 16" O.C.
(N) BOARD & BATTEN SIDING;

HARDIE BOARDS W/ CEDAR
BATTENS @ 16" O.C.
(N) COMP. SHINGLE ROOFING

TO MATCH EXISTING
(E) COMP. SHINGLE ROOFING

TO REMAIN
(N) METAL GUTTERS TO MATCH EXISTING
(N) WRAPPED COLUMNS
W/ 1X CEDAR,

W/CAP & BASE
(N) 2X12 CEDAR

BELLY BAND
(N) ALUM. CLAD WOOD FRAMED BI-FOLDING DOORS

WRAPPED WOOD BEAMS
(N) ALUM. CLAD WOOD FRAMED DOORS &
WINDOWS W/ 5/4 CASING & SILL

NEW EXISTING
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
(N) ALUM. CLAD WOOD FRAMED DOORS &
WINDOWS W/ 5/4 CASING & SILL
(N) WRAPPED COLUMNS
W/ 1X CEDAR,

W/CAP & BASE
(N) BOARD & BATTEN SIDING;

HARDIE BOARDS W/ CEDAR
BATTENS @ 16" O.C.

WRAPPED WOOD BEAMS
(E) COMP. SHINGLE ROOFING

TO REMAIN
(N) METAL GUTTERS

TO MATCH EXISTING
(N) BARGE RAFTERS
& FASCIA BOARDS

TO MATCH EXISTING
(N) METAL GUTTERS

TO MATCH EXISTING
STONE VENEER @

NEW DECORATIVE CHIMNEY
(N) PHOTOVOLTAIC PANELS
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
(N) ALUM. CLAD WOOD FRAMED DOORS &
(N) BOARD & BATTEN SIDING; WINDOWS W/ 5/4 CASING & SILL

HARDIE BOARDS W/ CEDAR
BATTENS @ 16" O.C.
(E) COMP. SHINGLE

ROOFING

TO REMAIN
(E) COMP. SHINGLE

ROOFING TO REMAIN
(N) METAL GUTTERS TO MATCH EXISTING
(N) BARGE RAFTERS
& FASCIA BOARDS

TO MATCH EXISTING
(N) PHOTOVOLTAIC PANELS
(N) COMP. SHINGLE ROOFING

TO MATCH EXISTING
STONE VENEER @ DECORATIVE CHIMNEY

EXISTING NEW
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
(E) COLUMN, WRAPPED
W/ 1X CEDAR,

W/CAP & BASE
(N) ALUM. CLAD WOOD FRAMED
DOORS & WINDOWS W/ 5/4 CASING
& SILL
(N) BOARD & BATTEN SIDING;

HARDIE BOARDS W/ CEDAR
BATTENS @ 16" O.C.

WRAP EXISTING

WOOD BEAMS
(E) COMP. SHINGLE ROOFING

TO REMAIN
(N) METAL GUTTERS

TO MATCH EXISTING

NEW SUNTUNNEL

SKYLIGHTS
SCALE: 1/4" = 1'-0"

PROPOSED FRONT ELEVATION
SCALE: 1/4" = 1'-0"

PROPOSED LEFT ELEVATION
SCALE: 1/4" = 1'-0"

PROPOSED REAR ELEVATION
SCALE: 1/4" = 1'-0"

PROPOSED RIGHT ELEVATION
* ALL EXTERIOR SIDING & TRIM TO BE PAINTED

Page 16 of 27 ends

REVISIONS
DATE:

S H E E T
A
R
E
M
O
D
E
L
/A
D
D
I
T
I
O
N
AT:

T
H
E
M
O
N
T
E
S
E
R
E
N
O
C
O
M
M
U
N
I
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C
E
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1 8
0 4
1 S
A
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O
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A-L
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G
AT
O
S
R
O
A
D, M
O
N
T
E
S
E
R
E
N
O, C
A

AS SHOWN
A-9
07/13/23
CROSS

SECTIONS
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
10'-1"
(N) CLOSED-CELL

SPRAY-FOAM INSULATION
(N) BATT INSULATION
'QUIETROCK' DRYWALL
(N) 5" CONC. SLAB O/ WATERPROOF MEMBRANE
O/ 6" CRUSHED ROCK, SPECS TBD
1X6, 'V' GROOVE, PLANKING
(N) CLASS 'A' ROOF ASSEMBLY, PVC MEMBRANE ROOFING
BY IB ROOFING, 50 MIL. INSTALLED PER MANUF. SPECS &

INSTRUCTS, O/ SLOPED RIGID FOAM

CURB MOUNTED FIXED SKYLIGHT
(N) GATHERING ROOM (N) COVERED PORCH
(N) RIGID INSULATION
@ CONC. CURB

FURRING
-2'-5"
(E)&(N) F.F.
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
7'-8"
(E) PLATE
(N) CLOSED-CELL

SPRAY-FOAM INSULATION
'QUIETROCK' DRYWALL
(N) BATT INSULATION
(N) DEC. RIDGE BEAM
(N) CLOSED-CELL

SPRAY-FOAM INSULATION

BETWEEN EXISTING RAFTERS
(N) BATT INSULATION
(N) 5/8" DRYWALL
@ UNDERSIDE OF RAFTERS
ADD 2X8'S BETWEEN (E) 4X8 RAFTERS FOR

DRYWALL ATTACHMENT
(N) 5" CONC. SLAB O/ WATERPROOF MEMBRANE
O/ 6" CRUSHED ROCK, SPECS TBD
(N) VESTIBULE
(N) MEETING ROOM
(E)

COVERED
PORCH
(CONDITIONED ATTIC)
1 A-9
10'-1"
-2'-5"
(E)&(N) F.F.
-2'-5"
(E)&(N) F.F.
0"
(D) F.F.
0"
(D) F.F.
7'-8"
(E) PLATE
7'-8"
(E) PLATE
(N) BATT INSULATION
(N) BATT INSULATION
'QUIETROCK' DRYWALL
(N) CLOSED-CELL

SPRAY-FOAM INSULATION

BETWEEN EXISTING RAFTERS
(N) CLOSED-CELL

SPRAY-FOAM INSULATION
(N) 5/8" DRYWALL
@ UNDERSIDE OF RAFTERS
ADD 2X8'S BETWEEN (E) 4X8

RAFTERS FOR DRYWALL

ATTACHMENT
(N) 5" CONC. SLAB O/ WATERPROOF MEMBRANE
O/ 6" CRUSHED ROCK, SPECS TBD
(N) 5" CONC. SLAB O/ WATERPROOF MEMBRANE
O/ 6" CRUSHED ROCK, SPECS TBD
(N) KITCHEN (N) MEETING ROOM (N) GATHERING ROOM
1 A-9
10'-1"
(N) RIGID INSULATION
@ CONC. CURB

FURRING
(N) RIGID INSLUATION
@ CONC. CURB

FURRING
1X3 CEDAR BATTENS
SPACED @ 16" O.C.
1/2" HARDIE-BOARD
'QUIETROCK' DRYWALL @ EXTERIOR
WALLS ADJACENT TO STREET;
5/8" DRYWALL AT ALL OTHER
(N) BATT INSULATION, TYP. LOCATIONS
(E) 2X4 WALL (N) 2X6 WALL
(N) 2X P.T.D.F. STUDS @ 16" O.C.

FLAT FRAMED, W/ RIGID INSULATION
(E) CONC. STEM WALL & FOOTING

FLOOR FRAMING

TO BE REMOVED
(N) 5" CONC. SLAB O/ WATERPROOF MEMBRANE
O/ 6" CRUSHED ROCK, SPECS TBD
(N) FLOOR FINISH, TBD
(N) 2X10 P.T.D.F. MUDSILL
(N) 1/2" OSB

PLYWOOD SHEATHING
(N) CRIPPLE STUD @ 16" O.C.
(SHADED AREA)
(E) SILL PLATE
(E) 2X BLOCK
(N) 2X BLOCK (N) BOLT, EPOXIED INTO (E) CONC. FOOTING
DOWEL INTO EXISTING CONC. FOOTING
SCALE: 1/4" = 1'-0"

SECTION A-A
SCALE: 1/4" = 1'-0"

SECTION B-B
SCALE: 1/4" = 1'-0"
1 SCALE: 1" = 1'-0" SECTION C-C
SLAB DETAIL @ (E) FNDN

Page 17 of 27 ends

REVISIONS
DATE:

S H E E T
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T
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C
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M
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C
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0 4
1 S
A
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A
D, M
O
N
T
E
S
E
R
E
N
O, C
A

AS SHOWN
A-10
07/13/23

INTERIOR
VIEWS

Page 18 of 27 ends

plants, induction cooking classes, CERT classes,
wine tasting, activities for seniors, and be available
for private functions.

The Community Center will have tables and
chairs that can be configured in several ways to
allow presentations, group conversations, board
games, or mingling. The assembly capacity will be
50 people and the parking lot will hold 27 vehicles.

The multi-use room will have a kitchen island,
suitable for convection cooking classes and for
serving small groups. Our Community Center will
have two restrooms, one being fully ADA compliant.

The Community Center will cost approximately
$1.5 million and will be funded through grants,
the City’s general fund, and an anticipated
capital campaign.

Update on Monte Sereno’s Community Center
We’re fortunate to have a site available and vacant
in Monte Sereno so we can build a Community
Center. It will be exciting to have a safe location to
meet others in our community and to give Monte
Sereno an identity. Prior City Councils approved
remodeling the former and now vacant post office
building to be a Community Center.

Although the Community Center will have many
sustainable features that will be of interest to our
community, the value will be through the activities
that the Community Center will offer to our
residents. The more it is used, the more valuable
it will be.

We will be surveying residents for how they would
like the Community Center used. We anticipate
it will be used by local service clubs for regular
meetings, for presentations on sustainable
construction practices, gardening and native

Page 19 of 27 ends

Page 1 ends

MONTE SERENO COMMUNITY CENTER COMMITTEE

MEETING MINUTES

SPECIAL MEETING
9:00 AM
July 17, 2023

MEETING CALLED TO ORDER
At approximately 9:05 a.m., Mayor Mekechuk called the meeting to order.

Public Member Rangasayee stated she was participating at today’s meeting remotely under Emergency Circumstance.

By unanimous vote the Committee approved Public Member Rangasayee to participate in the meeting remotely under Emergency Circumstance.

ROLL CALL
Present – Chambers: Public Member Harrington, Commissioner Zeidler, Commissioner White, and Mayor Mekechuk
Present – Remote: Public Member Rangasayee

Absent: Public Member Allan, Vice Mayor Wolsheimer
Staff Present: City Planner Perkins and City Clerk Gonzalez-Langarica

ORAL COMMUNICATIONS
None.

WRITTEN COMMUNICATIONS
None.

ORDERS OF THE DAY
None.

CONSENT CALENDAR

1. Approve the Minutes of the April 05, 2023, Community Center Committee Special Meeting MOTION: Motion by Public Member Harrington to Approve the Minutes of the April 05, 2023, Community Center Committee Meeting. Seconded by Commissioner White.

VOTE: Motion passed. (5-0-2 Absent: Allan, Vice Mayor Wolsheimer)

Page 20 of 27 ends

Page 2 ends

UNFINISHED BUSINESS

1. Consider Recommending Community Center Design to City Council City Planner Perkins explained that, as a recommending body, the Community Center Committee must review the design of the proposed Community Center and then consider recommending the design to the City Council for review and approval.

Kohlsaat & Associates Jaclyn Greenmyer was present and answered questions from the Committee.

Discussion commenced.

Mayor Mekechuk opened the item for Public Comment.

Public Comment
▪ Resident Lisa Shannon commented on the status of the Civic Center Master plan.

With no one else wishing to speak, Mayor Mekechuk closed Public Comment.

Mayor Mekechuk explained City Engineer Daryl Jordon will be preparing the Civic Center Master plan.

MOTION: Motion by Commissioner White to Recommend Approving the Design of the Community Center as set forth in the plans to City Council. Seconded by Public Member Harrington.

VOTE: Motion passed. (5-0-2 Absent: Allan, Vice Mayor Wolsheimer)

2. Updating of Charter and Addition of Two (2) more Member of the Public to the Community Center Committee
Mayor Mekechuk outlined the project phases from the design phase, through to completion of construction, to ongoing operations of the Community Center. He emphasized the funding of the Community Center may require a capital campaign and having additional Public Members from Monte Sereno could help with a successful capital campaign.

City Council will be considering at a future meeting amending the charter of the Community Center Committee. If the Community Center Committee was expanded, then the City Clerk would solicit applicants for additional Public Members. City Council would then consider the applications and appoint the additional Public Members.

Mayor Mekechuk opened the item for Public Comment. With no one else wishing to speak, Mayor Mekechuk closed Public Comment.

Informational only, no action was taken.

ADJOURN
The meeting adjourned at approximately 9:25 a.m.

Bryan Mekechuk, Mayor
ATTEST:

Page 21 of 27 ends

Page 3 ends

____________________________________
Gloisy Gonzalez-Langarica, City Clerk

Page 22 of 27 ends

STAFF REPORT
Meeting: Special Meeting of the City Council - Jul 18 2023 Agenda Heading: UNFINISHED BUSINESS
Staff Contact: Gloisy Gonzalez-Langarica, City Clerk
Department: City Clerk
Title: Consider Expanding the Number of Public Members on the Community Center Committee by Two (2) and the Responsibilities of the Community Center Committee
Recommendation(s):

Staff recommends that City Council consider expanding the number of public members on the Community Center Committee by two (currently three members of the public to five members of the public), expand the scope of the responsibilities to include oversight of the Capital Campaign to raise funds for the Community Center and provide direction to Staff. Direction could include the preparation of a resolution clarifying the membership and responsibilities of the Community Center and advertising for the newly created positions.

Background Information:

City Council formed the Community Center Committee at a special meeting on January 4, 2023. City Council approved the formation of the Community Center Committee and appointed Mayor Mekechuk and Vice Mayor Wolsheimer to the Community Center Committee.

Monte Sereno Site and Architectural Commission held a special meeting on January 4, 2023 and appointed two Commissioners, Allison Zeidler and Steve White, to the Community Center Committee.

At a special meeting on January 17, 2023, City Council appointed a Public Member, Heather Harrington, to the Community Center Committee and directed staff to come back with a future agenda item to expand the size of the Community Center Committee and appoint more Public Members.

At the regular City Council meeting on February 21, 2023, City Council appointed two Public Members, Vidya Rangasayee and Mary Allan, to the Community Center Committee.

The scope of responsibilities of the Committee are to help guide the project from design phase to completion. To date, the Committee has recommended the final design of the Community Center.

Analysis:

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The design phase of the Community Center is nearing completion and, looking ahead, it may be prudent to amend the charter of the Community Center Committee. Importantly, the Community Center must be funded and a capital campaign may be considered. Expanding the membership of the Committee to include 2 additional members and to oversee a Capital Campaign can further assist the City in completing this critical project.

Fiscal Impact:

There are no unbudgeted fiscal impacts with this agenda item.

Alternatives:

City Council may decide to keep the number of Public Members of the Community Center Committee so three (and not increase the number to five).

Public Noticing:

The City Council's agenda was posted at City Hall and the agenda and this report appear on the City's website.

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Community Center Project Phases
1 Based on requirements,
develop building
envelope with floorplans,
elevations and furniture
Estimate construction
costs and timeline
Construction Tendering and
Contract
Construction
Drawings Design
Based on design,
develop constructions
drawings for building
permit and soliciting bids
Use construction
drawings and bid
package, advertise for
and solicit proposals
from qualified
contractors
Verify qualifications of
all bidders
Open sealed bids and
recommend contract to
City Council to award
Provide utility
connections, build and
complete the structure,
commission all building
systems
Prepare for and pass all
required inspections
Receive certificate of
occupancy
Funding

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Community Center Committee Charter by Project Phase
2 Construction Tendering and
Contract
Construction
Drawings Design
Review Construction
Drawings
Validate material and
component specifications
Gather input from the
Residents of Monte
Sereno regarding the
specifications for the
Community Center
Communicate
requirements to the
Architect
Review and provide
feedback on schematic
diagrams and drawings
prepared by the Architect
Recommend approval of
design to City Council
Review construction
progress
Review and recommend
any proposed construction
change orders
Help test building during
commissioning
Recommend approval of
final payment (holdback) at
completion
Attend bidders meetings
and help respond to
questions as appropriate
Ask bidders questions
and assess and verify
their qualifications and
interest in completing the
construction
Funding
Not required with new City employees (City Engineer and Project Manager) (see next page)

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Community Center Capital Campaign and Operations
3 Construction Operations
Review and recommend
to City Council policies
that may include:
▪ Scheduling events
▪ Usage fees
▪ Rental requirements
▪ Parking regulations
Review construction
progress
Review and recommend
any proposed construction
change orders
Help test building during
commissioning
Recommend approval of
final payment (holdback) at
completion
Funding
Funding through a capital
campaign for the building of and
furniture for the Community
Center, which may include
donation targets, commemorative
plaque and signage, fundraising
events,
Not required with new City employees (City Engineer and Project Manager)

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Monte Sereno City CouncilJuly 18, 2023

Monte Sereno City Council
July 18, 2023